02-983c�
�.
Council File # Q � — q�
Green Sheet # 203489
Presented By:
Referred To:
RESOLUTION
OF SAINT PAUL, NIINNESOTA
a�
Committee:Date:
1
2 WfIEREAS, the City of Saint Paul, Police Deparhnent, pursuant to the attached grant applicafion, needs
3 City Council review and endorsement of the attached grant applicafion; and
4
5 WHEREAS, this grant is for an intensive Spanish language training program for police o�cers that will be
6 funded by the Saint Paul Foundafion, Saint Paul Companies Foundation, and the Minnesota Deparhnent
7 of Public Safety; and
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
2b
27
28
29
30
31
BE IT RESOLVED, that the City Council accepts this grant, if granted, and authorizes the City of
Saint Paul to enter into, and Chief William Finney to implement, the attached agreement.
Adopted by Council:Date: Q,�,� , a,',1 �+���
Requested by Department of:
Police
g l � O`'� Q'a--
Approval Recommende y Financial Services:
Building Capacity for Community Responsiveness grent acceptance.crAL
Adoption Certified by Council5ecretary:
.•'- ,
,. .
Oa-�1F3
Applicant Organizafion:
Cover Sheet
Ciry af St. Paui — Depararent of Police*
100 East 11` Street
St. Paul, MN 5510
b51-292-3507
Chief Executive: William K. Finney, Chief of Police
Project Contact:
Paul Schnell, Police Officer
St. Paul Police Depariment - Central Team
100 East 11"' Street
St. Paul, MN 55101
Phone:651-292-3563
Fas:651-292-3670
E-mail: pschnell@attbi.com
Project Title: Building Capacity for Communiry Responsiveness
Intansive Spanish Language Training for Police:
A Demonstration Project
Amount Requested:
Proposed Funding Partners:
Secured Funding:
Starting Date:
Ending Date:
Proposed Instructional Vendor:
Contact:
Proposed Training Site:
$10,000.00
St. Paul Foundation
St. Paul Companies Foundation
Minnesota Departrnert of Public Safety
Minnesota Departmenr of Public Safet�
3anuary 2003
December 2003
Berlitz Internationai, Eden Prairie, MN
Deborah Crowder Pnone: �552-920-4100
Community Site on St. PauPs Westside to tre
deLermined. �
*The St. Paul Police Departrnent is the second largesi goliee agency in the State of
Minnesota. It has a sworn strength of 560 officers �d its rr.ission is to be "Responsive to
and Reflective of our Community."
,�' -
0�.-q.��
"Buildin� Capacity for Comm�ni�� R�s�c��si�eness"
Intensive Spanish Language � ra��ir�g Pragram
For Police Personnel
BACKGROUNDIPROBLEM:
2000 U.S. Census data con�irms that the fastest growing ethnic group in Minneso#a is
Hispanic/Latino peoples. L,aw enforcement agencies compete to recmit bilingual police
personnel of Hispanic descent. Most communities, including urban, suburban a.�d zural
have been impacted by the dramatic increase in Spanish speaking people. The result for
law enforcement has been two-fold: first is the lack of responsiver.ess to thia growing
population; and second is the di�culty in responding to and resoiving probiems when
communication is a barrier.
To address the acute communication problems experienced by lir,e poiice, rrany iaw
enforcement agencies have wmmissioned optional or maa�atory classes in "Spanish for
Law Enforcement." These classes have been helpful in assisting line polica personnel
with the ability to ask certain questions to ascertain identity, like "What is your name?"
or "Can I see you license?" While these classes have been useful, the communication
skills needed for resolution of complex problems are much greater.
Even in police agencies that are fortunate to have bi-lingua! Fiisganic officers the demand
for their skills is much greater than the supply. Many ager.cies do not have personnel that
are bilingual and must rely on outside interpreters, pl Ianguage ?ines or
bystanders who possess the needed skills. Agencies have eemonstrated a desire to be
responsive to the non-English speaking population with varying degrees of success.
No training program can ever replace the real and perceived levels of communi!y
responsiveness than a police agency that reflects the generai make-up of that community.
Language skills aze one part of being responsive to the Hispanic community. A language
skills program cannot replace having o�cers of Hispanic descene. Aggressis�e
recmitment in this and all communities of color mus: remain an i:-r:portant priority.
SOLUTION•
To address ihe cunent difficulty in responding to the needs of Spanish speaking persons
an experimental Intensive Spanish L,anguage Program for Police Personnel is being
proposed. This class would be customized to the law enforcement pmfessionals �ut
based on the successful elcperiences of many Minnesota ca�orat:ons, includir.g, 3M,
Dayton's, Ecolab, Pillsbury, St. Paul Comoanies and many more.
oz�g�3
The instruction is intensive, consisting of 200+ hours of training, not including personat
study time; community-based training exercises cultural awarer,ess activities. The
training program is tentatively structured as follows:
Class Size: 14 Participants
(8 to 10 St. Paul PoIice Officers)
(4 to 6 Officers from metro agencies.}
Training Stmcture: PHASE I
Program Pre-test
6 Weeks
6 hours per day Instruction
2 hours per day Structured 5tudy
PHASB II
4 Weeks Field Application (Retum to Regliaz Duty)
Language Utilization Tracking Log
PHASE III
2 Weeks
6 hours per day Instruction
2 hours per day Structured Stady
Final Examinations/Skill Testing
PHASEIV
Regular Duty Fieid Applicalion
Language Utilization Tracking Log
Officer Utilization Assessment/Officer Anecdote Summary
Skiil Level Retention/DevelopmenT Test
Final Report
PHASE I: Phase I starts with a pre-program skill test. Whi?e the expectatio . is that
personnel will be at the beginner (novice) level some personnel may be selected with
slightly higher skill levels or previous training. Proa am �articipants might �e seiected
by their expressed and/or demonstrated levels of interest in skilf devetopment and service
to and/or in the Spanish speaking community. During Phas� I participants will compiete
approximately 150 hours of direct instruction including, �e� nning (Hour i— 50),
Advanced Beginning (Hour 51-100) and Intermediate (Hoer 101-150).
Upon completion of PHASE I participants will have an active vocabulary of close to
2,000 words and a passive vocabulary of 3,000 words. Participants can expeci to score a
proficiency rating of Intermediate —Low to Intermediate — iIigh by ACTFL guidelines
(American Council for the Teaching of Foreign Languages). The program emphasis is on
verbal communication but trainees will develop proiiciency in listening, speakirg,
reading and writing. `�
., � O� � �/i �
T'he instruction will include specific emphasis on langaage and commuricaiio� skills
needed to provide for the full range of modern law e;iforcer*.�ent se�ices. When possible
Hispanic law enforcement personnel will supplement the for:na� insLruction by assisting
in ensuring the applicability of the training to field p:acTice.
PHASE IL Upon completion of PHASE I participants will tetum Yo regular dufy where
ffiey will put their new skills to test. When possible the uaFnee wiil be assigned to a peer,
Latino ofFicer who will be a mentor and assist in debriefing challenges the trainee
expetiences in the field use of their skills. The trainee wil� atso begin working wiYh a
local Latino Spanish-speaking family who will support, eneeurage and evaluate the
officer participant.
At the start of PHASE II each participant will have been tested against ACTFL standazds.
Each o�cer will be required to complete a Language Utilization L.og that will include
quantitative and qualitative data points. In addition, officers will be asked to docciment
specific instances in which their skill level was not adequa?e to meet the needs of a
particular incident. Language Utilization Logs will be forwarded to instructional
personnel on a weekly basis so they can plan to address problem areas in PHASE III.
PHASE III: LTpon the start of PHASE III trainees wilt be iested for skilt level retenfion
and development. During PHASE III pazticipants wiii cofr��iete tne Advanced (Haur 152-
200) Course of language instruction. They will alsa specifacally address the ptabiem
areas identified in PHASE II.One emphasis area during PHASE IZI will be
communication skills that specifically address Community Dolicing/Probler.i Solving and
Crime Prevention activities.
Participants can expect an active vocabulary of approximately 2,500 words and a passive
vocabulary of 4,000 words at the end of PHASE IIL Participants wili achieve an ACTFL
rating of Intermediate — High to Advanced. Upon ccmpleti�n of t�e entire �rogram
trainees can expect proficiency in all four-skill areas {?istening, speaking, writing and
reading) of about two yeazs of college level inst: uction.
Prior to completing the instructional phase of the progam participants will again be
comprehensively tested. The efforts of the students will be recognized in a simple
ceremony acknowledging completion of formal instruction and engaging further
commitment for skill utilization and eva]uation.
PHASE IV: The final phase of this pro}ect is io assess the cverall impact of th9s project.
During PHA5E IV each trainee will continue to work with ;is or her peer/officer mentor.
The additional requirement during this PHASE is the assigr.ment of each officer to
maintain contact with one Spanish speaking family in th�ir community. The r,tentor
family will be visited at least twice monthly for the remained of the one-year project
term. This requirement is intended to assist in helping the participants practice and
develop their skills, develop new cultural competencies, berter understand [he challenges
of non-English speaking persons and foster positive police relations.
pa. -�t'2,
During the PHt#SE IV participants will continne to track the use of their new skills via
the Language Utilization Log. The project coordinator or training staff will query
participants periodically noting on-going benefiTs, chailenges and �ocumenting anecdotal
information for inciusion in the final project report. At the end cf PHASE IV each
program participant will be assessed by ACTFL standards to determine skiil level
retention/development. Trainees wili be tested for twelve months to determine the extent
to which language skill competencies are maintained or diminished and wili be compared
against the language utilization logs. -
After all testing and documentation is completed a comprehensive report will be prepared
detailing project outcomes. Special emphasis will be placed on assessing the retum on
investment. Agencies sending personnel to this type of training are making a significant
investment in their personnel for the purpose of bvilding their inte-nal capacity to
respond to the needs of Spanish speaking people in the communiry. While i? is cleaz that
the demographic trend shows no immediate sign of change, agencies must make
decisions about continuing their language skill develonment programming on the basis of
return on investment. The return includes the number of Yimes an o�cer uses the new
skill, their ability to address complex matters and by analyzing how the skills helped an
officer resolve an identified problem with efficiency. 'I't�.e measure of efficiency .vili to
be made by the agency, the ofFcer and the person(s) receivir�g their services using both
standazd and new measuring tools.
Proposed Proiect Budget
Intensive Spanish Language Instruction: $ 22,600.E10
(14 Trainees @$1,615/participant)
Training Materials $ 4,200.00
(14 sets @ $300/particpant — TextbooKs are reusable)
Testing $ 2,800.00
(ACTFL Pretest, PHASE III test, finai Sidll Reteutionl�evetopar.ent'Test)
Administration
� 2,400.00
(Miscellaneous expenses, Volunteer appseciation, r4dministration)
Project Total
$ 32,000.00
r
h
O�-q�3
Budget Narrative:
Intensive Language Instruc[ion: Dizect instructional costs account for the largest project
expense. Under normal circumstances an individuai seeking the tyne of int�nsive
training proposed herein would expect to pay between $2,5�.00 and $4,000.00. T'he
proposed contractor will offer six hours of direct student instruction five days �er week_
The instmction can best be described as rigorous with expectatio� of daily personal study
each evening in addition to the classroom instruction. The groposed vendor has had over
thirty years of experience in delivering high quality foreign language trainir.g
programming. The vendor agrees with the necessity of expecting trainees to connect the
cultural component with their training. The cost of full time instruction for eight weeks
of intensive instruction breaks down to $1,615.00 per trainee.
Training Maferials: Training material costs comprising student reader manaals, compact
discs, compact disc transcripts, verb charts, and miscellaneous handouts/materials
comprise a total wst of $4,200.00 or $300.00 per stud�nt. Some of these mate:iaTs are
reusable would be available for future sessions should the demonstration project result in
the kind of outcomes predicted.
Testing: The testing component is estabiished as an important asp�ct af this praposed
project. It is our intention to demonstrate that ti�e allocation of resources, both human
and financial, to this endeavor will result in skills and cornpetencies that wiil enhance the
quality services to Spanish speakers. Testing particigants regularly throughout the
training and for the entire first yeaz will be one measure of how we�i these new skills, in
this format of instruction, are developed and maintained. T� cost per trainee is �200.00.
We would expect to formally test them at least four times fhrough the first year. Weekiy
progress measuring wiil occur during the formal instruction.
Administration: A budget item totaling $2,400.00 was added to the project ta cover a
variety of small anticipated expenses. One of the key featares of this project is the
invoivement of the community. We will actively seek out and encourage local Latino
business leaders, and youth to participate in this proyect. Each aificer will have a Spanish
speaking family as a mentor. To signify the critical importance of this asge�i of the
trainang we will hold a number of volunteer acknowi�dge sessior,s. In a�ditior,, we
expect general administrative or supply expenses to be ineLr*ed �urir.g tfiis project.
From our research, this type of project has not been attempYPd in tt�e poHcing profession.
It is clear that the need for the language and cultural competencies addressed in this
proyect are massive. It is our hope that the modai, starting with fourteen officers, who are
in part trained and mentored by fourteen families and members of the L,atino business and
youth community, we wili demonstrate a real possibility for "btilding capacity for
community responsiveness." If this project results in the expected outcomes, the St. Pa�l
Police Department would take a leadership role in offering this tppe of intensive training
a."._ .
fl3-�t �'.3
to police agencies from across the state and region where cost s;zaring effici°ncies could
masimized.
Police budgets are very tight. In the post September 11 worid many police resources aze
being directed at homeland security. Agency training budgets aze being directed at that
new reality. What discretionary training monies agencies do have avaalabie, they want to
invest in leazning opportunities that offer proven results. This project is an effort to prove
that making an investment to this level wfll result in higher service delivery for the
growing Spanish-speaking community. •
We aze seeking the partnerships of the St. Paul Foundation, the St. Paul Companies
Foundation and the Minnesota Department of Public Safety to maka this project a reality.
We are confident that it will demonstrate its value for the target community and provide
data that will validate the model and viable for repliration. The St. Paul Police
Department is not able to fund this project as the allotted training budget largely covers
the legally mandated annual training requirements for its ofFcers.
�
,'^r , °
. . 0�-O��
` The Saint Paul Foundation Ana Ruby Lee
NARRATIVE GUIDELINES SP-02-002208
Please Note: All applications must be complete. Items which have been checked (� on
this page and on the Application Form were not received with your original material and
must be submitted to complete your application.
1. DESCRIPTION OF APPLICf1NT ORGANIZATION
Provide a brief history of the applicant organization, plus a description of the
general purpose or mission of the organzzation, its objectives, and the scope of its
operations, including primary Drograms or services, primary service populations,
and location of service activities.
2. STATENLENT OF PURPOSE
Fxplain the general purpose of the project or program for whieh the grant is
requested, the issue it addresses, the significance of the issue and an estimate of
the number and geographic location o£ those who will benefit.
3. PROPOSED PROGR.AM DESIGN
Describe 1) the objectives or intended outcomes oF the project; i.e. the changes in
people or institutions that are eapected to occur as a result of the activities, 2) the
activities ar set of actions that will be unplemented to achieve these objectives or
intended outcomes, 3) the information that will be provided in the finai report to
demonstrate achievement of the outcomes and activities, and 4) the methods that
will be used to gather the information. Requests for capital or endowment purposes
need address only 1,2, and 3.
4. EVALUATION PI,AN SITNIlVIAItY (use enclosed form)
Not required of request for capital or endowment purposes.
5. STAFF QUALIFICATIONS
Describe the qualifications and experience of the principal staff inembers of the
project in relation to its purposes and objectives, their probable availability for the
duration of the project, and whether or not they can be replaced in the event they
resign or are otherwise not available.
6. DETAILED BLTDGET
Yresent a reasonable detailed project budget, including a summary of the project's
projected revenue sources and, if applicable, plans for continued funding of the
program or service at the eapiration of the grant period. A project budget is
required in addition to the finaneial information listed on the Application Form. A
list of approved, pending, and denied requests for contributions, plus the amount
received to date for tlus purpose.
-�:�._- ''
0 a -��
`tHE SAINT PAUL FOUNDATION Ana Ruby Lee
APPLTCATION FORM SP-02-002208
Please Notec All applications must be complete. Items which have been checked (� on
this page and on the Narrative Guidelines were not received with your original material and
must be submitted to complete your application_
GONTACT AND PROFILE INFORMATION:
Applicant Organization
Address
Telephone
Executive O£ficer
'I�tle
Project Contact
Project Title
Amount Requested
Proposed Starting Date
: City of Saint Paul, Department of Police
: 100 East l lth Street
: Saint Paul. MN 55101 °
: (651) 291-illl
: Chief William Finney
: Chief of Police
: Mr. Paul Schnell
: "Building Capacity for Community Responsiveness"
Project
: $0
:/ Ending Date: !
SUBMISSIONS REQUIREMEIVTB:
X
X
X
X
X
1. A copy of the applicant organization's most recent letter of exemption from the
Internal Revenue Service demonstrating that it is an organization exempt from
federai income tax under Section 501(c)(3) of the Internal Revenue Code, and
stating whether or not it is a private foundation.
2. Audit or year en� financial statement for the most recently completed fiscal year,
the current year's operating budget, and current yeaz-to-date income and eJCpense
statement.
3. Names and affiliations (place of employrilent and/or other relevant community
involvement} of the governing board responsible for the applicant organization.
4. Indication that this application has been reviewed by the governing board of the
applicant organization and has received its endorsement. Where possible, a formal
board resolution to this effect should be submitted.
5. Signed Fiscal Agent tlgreement.
6. A signed copy of this form certifying that the applicant agrees to 1- 4 which follow:
CERTTFICATION:
In submitting this application, the applicant agrees to the following:
L The applicant will spend funds solely for the purpose stated in the application and will
refund the une�ended uortion of such fund�, if any. In addition, the applicant will
provide interim and final reports as are required by the Foundation.
2. The applicant realized that payment of funds granted will be at the convenience of the
Foundation, including cancellation of the grant and/or modification of previously agreed
upon payment schedules should such cancellation or modification be deemed necessary
by the Foundation.
3. The applicant understands that the Foundation, in researching this grant application,
may review any and all of the information submitted as part of this xequest with
advisers of the Foundation's choosing, if deemed necessary by the Foundation.
4. The applicant made a determination regarding the applicability of the Minnesota
Charitable 'cit tion Act (NIS309), and intends to comply with the terms of this Act, if
applic � �
X 1 �
Signature: Chi f xe tiv D�
DfPqRT'.�iENT/OFFICFJCOUNqL DATEINITIATED
PoliceDepartment ioisioz GREEN EE No, 20348�
CONTACT F�ceON 8. PHONE INITIA INmAUOATE
Chief William Finney 292-3588 � OEPARTMFNTOIR � 5�ro���
MUST BE ON COUNqL AGENDA BY (DATE) � Q�.t� 6�!
!{ � �7
Ple2se piocess ASAP �rnrnnanNEV ❑rmttexK
�FOInxCIAiSERncESd��p �F4Wnc1Al5ERYtACCiG
f -
�MNYOR�ORASSIST4II) , �nuwwltlGlltS
v
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CiION REQUESTED
Approval of the attached council resolufion for City Council review and endorsement of the attached -,
grarn application, and, ff granted, City Conncil authorizalion to accept the gcant. �;N ��'� �"�"` �' �
�G�i...
_ �;rsz p
. n:"� r; "` g, � - _�
;3=- "
- RECOMMENDAT40NApp(oYE(A)ofRejeCt(R) PERSONALSERVICEGONTRACTSMUSTANSWERTHEFOLLOWINGQUE5�I0N5:
1. Has this persoNfirm ever worked under a contract for ihis department?
PLANNING COMMISSION vES No
CIB COMMITTEE 2. Has this perso�rm ever been a city employee?
CIVIL SERVICE COMMISSION YeS NO
3 Does this persoNfirm possess a skdl not normafly possessed by any current city empbyee�
YES NO
4. Is ihis personffirm a targeted vendo%�
YES NO
Explain all yes answers on separate sheet end attach to green sheet
� INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY)
The City of Saint Paul, Police Department, needs City Council review and endorsement of the attached
grant applica5on, and, if granted, City Council acceptance of the grant. This grant is for an intensive Spanish
language training prograzn for police officers that will be funded by the Saint Paul Foundafion, Saint Paul
Companies Foundation, and the Minnesota Department of Public Safety.
ADVMITAGES IF APPROVED
Ability to accept grant funds from the Saint Paul Foundation for a Spanish language training program that
will improve officer communicarion with the Hispanic/Larino communiry.
DISADVANTAGESIFAPPROVED
None
DISADVANTAGES IF NOT APPROVED
Lost opportunity to accept grant funds available for police officer training in the Spanish ����
OCT 11 2���
TOTAL pMOUNT OF TRANSACTI�N S See attaChed COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE $3tIIT P8ll1 F011nd&trOri ACTIVITY NUMBER 436-34061
FINANCIAL INFORMATION (EXPLAIN)
�� W"� F- Building CapaciTy for Commnnitiy Responsivmess graot acceptance.cr.gs.02