02-962A
CouncilFile# aa-9�
Green Sheet # 203479
RESOLVTION
Presented By:
Referred To:
�5
Committee:Date:
1
2 WHEREAS, the Minnesota Departinent of Public Safety has awarded a Minnesota National
3 Incident-Based Reporting System (NIBRS) program grant to the City of Saint Paul, Police Deparfinent, for
4 the period beginning July 1, 2002, and ending August 29, 2003; and
5
6 WHEREAS, this grant is for a collaboration between the City of Minneapolis, City of Saint Paul, and the
7 State of Minnesota towards the development of an incident-based reporting system that is compatible
8 with the State of Minnesota's incident-based reporting guidelines and the Federal Bureau of Investigation's
9 Nafional Incident-Based Reporting System data submission requirements; and
10
11 BE IT RESOLVED, that the City Council accepts this grant and authorizes the City of Saint Paut to enter
12 into, and Chief William Itinney to implement, the attached agreement with the Minnesota Deparlment of
13 Public Safety.
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Adopted by Council:Date: �j a � . 1� � p�
r
Adopfion Certified t� Council Secretary:
B y : �_
Approved by
�'
B
OF SAINT PAUL, MIlVNESOTA
Requested by
B
Approval Recommended
C1�'
Mayor�'or
of:
� ���
Financial Services:
NIBRS gran tac�{eptance.cr.02
F
DEfT:�' n'TMEN:!OFFICJCOUNCIL DA7EINI71A7ED �
Polica '!`' 9/23/02 GREEN E�f" No. 203479
, N7AC7 PER N& PHONE iNmnu ! �NmnuoniE
� Chief Willi2m Finney 292-3588 7 oevnnneorr waECro N 6 couxu�
MUST BE ON COUNCILAGENDA BY (DATE) ^
. A�J2iC ' Y pITAITORNEY� �CLERK �� _��
u �
�FHWKlFLSENVICESCIR_ �FYWKlALSERV/ACCTG
�' , � �ewYOR�ORPS515�MR) �RIGHIS
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W
f
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED
Approval of the attached councIl resolution accepting a grant from the Minuesota Department of
Public Safety and authorizing the Cily of Saint Paul to enter into, and Chief William Finney to implement,
the attached agreement with the Minnesota Department of Public Safety.
RECOMMENDATION AppfOVe (A) of RejeCf (R) PERSONAL SERVICE CONTRAGTS MUST ANSWER THE FOLLOWING QUESTIONS:
1. Has ihis personJfirm ever worked under a contract for this departmentt
PLANNING COMMISSION � ves No
CIB COMMITTEE 2. Has ihis persoNfirm ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3 Does this personffrm possess a skill not normally possessed by any currerit cRy employee�
YES NO
4. Is this personKrm a targeted vendoR
YES NO
Explain all yes answers on separaie sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY)
The Minnesota Department of Public Safety has awazded a Minnesota National Incident-Based Reporting
, System (NIBRS) program grant to the City of Saint Paul, Police Department, for the period begnning
July 1, 2002,'and ending August 29, 2003. This grant is for a collaboration between the City of Minneapolis, the
City of Saint Paul, and the State of Minnesota towazds the development of an incident-based reporting system
that is compaUble with the State of Minnesota's incident-based reporting guidelines and the Federal
Bureau of Investigation's Nauonal Incident-Based Reporting System data submission requirements.
ADVAN7AGESIFAPPROVED
Grant funds available will be used to establish reporting standards that will promote information sharing
among local law enforcement agencies in the future. ������
DISADVANTAGESIFAPPROVED (� Q0�
None. ��� ������
DISADVANTAGESIFNOTAPPROVED :��n �r
�L4�.� F'ecS�Ko�.,iE ts;.
Lost opportunity to use NIBRS grant to establish reporting standards and improve information sharing. r �._
��:� � � 2
TOTAL AMOUNT OF TRANSACTION $ ZSO,OOO.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE M1riri0SOTR D�1. Of P71bi1C S�Bt}' ACTIVITY NUMBER 436-34062
FINANCIAL INFORMATION (EXP W M
gant accepance.gs.
r�
�} i '
STATE OF MINNESOTA O�- y�.�
GRANT CONTRACT
This grant contract is between the State of Minnesota, actin� through its Commissioner of Public Safety, Bureau of
Criminal Apprehension, Criminal Iustice Information Systems (CIIS) Section ("State") and the �ity of St. Paul,
Police Depariment, address: 100 East 11' Street, St. Paul, Minnesota 55102. (°Grantee").
Recitals
1. Under Minn. Stat. & 299A Ol Subd 2(4) the State is empowered to enter into this grant.
2. The State has been awarded funds from the U.S. Department of Justice, Office of Justice Programs to be used
for the Minnesota National IncidenUBased Reporting System (DIIBRS), and funds are specifically for the cities
of Minneapolis and St. Paul
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant con�act
to the satisfaction of the State.
Grant Contract
1. Term of Grant Contract
1.1 Effective date: Julv 1, 2002, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and
the Grantee has been notiSed by the State's Authorized Representative to begin the work.
1.2 Expirntion date: Aueust 29. 2003, or until all obligations have been satisfactorily fulfilled, whichever
occurs first.
1.3 Surviva[ of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8.
LiabiLity; 9. State Audits; 10. Govemment Data Practices and Intellectual Property; 12. Publicity and
Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure.
2. Grantee's Duties
The Grantee, who is not a state employee, will:
Perfom7 and provide services proposed in application that is Exhibit A, which is incoiporated mto this grant
contract. Provide systems analysis and software development for the following a) an evaluation and
implementation plan fox NIBRS project in collaboration with the City of St. Paul Police DepartmenY; b) to
develop and complete a NIBRS compliance study; c) to develop and implement the NIBRS system; and, d) to
provide a Systems Analyst and a Database Programmer for NIBRS implementarion. Grantee will comply with
all Pederal Audit Requirements as specified in Exhibit B and Special Conditions as specified in E�ibit C,
which a�e incorporated into this grant contract
3. Time
The Grantee must comply with all ihe time requirements described in this grant contract. In the performance of
tlus gxant contract, time is of the essence.
4. Consideration and Payment
41 Considcrafion. The State will pay for services performed by the Grantee under this grant confract as
follows:
(A) Co�npensafion. Shall be paid in anears and in accoidance with the Budget Detail included in
Hxhibit A.
(B) Matching Requirements. (If Applicable) Grantee certifies that the following matching
requirement, for the grant, will be met by Grantee: $29,025.00.
(C) Total Ob[igation. The total obligation of the State foc all compensation and reimbursements to the
Gxantee under this grant contract will not exceed Two Hundred Fiftv Thousand Dollars ($250,000.00).
4.2 Terms of Payment
(A) L:voices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice
for the services ac[ually performed and the State's Authorized Representative accepts the invoiced
Grant(Rev.12/00)
NIQRS Grant
Page 1 of 4
P�r
services. Invoices must be submitted timely according Yo the following schedule and in a form Da _qc�i
prescribed by the State.
Invoices must be filed in arrears at least quarterly but not more ofren than monthly, and within 30 days
of the period covered by the invoice for work sarisfactorily perfonned. Final invoice must be received
no later than September 3Q 2003.
(B.) Federal funds. Payments under this grant conhact will be made from federal funds obtained by
tlie State through Title I CFDA number 16.733 of the Omnibus Crime Control and Safe Streets Act of
1968. The Grantee is responsible for compliance with all federal requirements imposed on these funds
and accepts full financial responsibility for any requirements imposed by the Grantee's failure to
comply with federal requirements.
5. Conditions of Payment
All services provided by the Grantee under ttus grant confract must be performed to the State's satisfaction as
' determined at the sole discretion of the State's Authorized Representative. and in accordance with all applicable
federal, state, and local laws, ordinances, mles, and regularions. The Grantee will not receive payment for
work foimd by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6. Authorized Representative
The State's Authorized Representative is Robert P Johnson Director Criminal Justice Information Svstems.
Bureau of Criminal Aonrehension 1246 Universitv Avenue St Paul Minnesota, 55104. 651-602-012Q or his
suceessor, and has the responsibility to monitor the Grantee's performance and the authority to accept the
services provided under this grant contract. If the services are satisfactory, the State's Authorized
Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is William Finnev Chief of Police St. Paul Police Department, 100
East ll'�' SYreet SY Paul Minnesota 55101, 651-291-1_l l l. If the GranYee's Authorized Representative
changes at any time during this grant contract, the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant contract Complete
Zl Assig�imeret. The Grantee may neither assign nor fransfer any rights or obligations under this grant
co�tract without the prioc consent of the State and a fully executed Assignment Agreement, executed
and approved by the same parties who executed and approved this grant contract, or their successors in
office. It is further understood that Grantee wi11 seek prior approval from the State in subcontracting
for individual consulting services where the compensation exceeds a rate of $450 for an eight hour
day.
7.2 A�uersd�nents. Any amendment to this grant contract must be in wciting and wi11 not be effective until
rt has been executed and approved by the same parties who executed and approved the original grant
conkact, or their successors in office.
7.3 I�Vaiver. If the State fails to enforce any provision of this grant contract, fliat failure does not waive the
provision or its rignt *.o enforce it.
7.4 Crant Contract Completz This grant conhact contains all negotiations and agreements between the
State and the Grantee. No other understanding regazding this grant contract, whether written or oral,
may be used [o bind wither party.
8. Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any negligence
clainu or causes of action, including attorney's fees incurred by the State, arising from the performance of this
grant wntract by the Grantee or the Grantee's agents or employees but only to the maximum limits of its
municipal tort liability limits set forth in Minnesota Statute 466.01 et seq. and any indemnifications made by the
Grantee under this grant con4act are accordingly governed and limited. This clause will not be conshued to bar
any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant confract.
9. State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant conlract are subject to examination by the State ancUor the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
Cro„t (ae�. l2 /oo)
NBRS Grant
��age 2 of 4
o�-y��
10. Government Data Practices and Intellectual Property
101 Government Data Practices. The Grantee and State must comply with the Minnesota Govemment Data
Pracrices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this erant contract, and as
it applied to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under
this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this
clause by either the Grantee or the State.
10.2 La[ellectual Property Rights. The State shall own all rights, ritle and interest in all of the MATERIALS
conceived or created by the Grantee, or its empioyees or subconlractors, either individually or jointly with
others and which arise out of the performance of this Agceement, includin� any inventions, reports, studies,
designs, drawings, specifications, notes, documents, software and documentation, computer based trauung
modules, electronically, magnetically or digitally recorded material, and other work in whatever form ("the
MATERIALS").
I1. Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State
employees. Any claims that may arise under the Minnesota Workers' Compensarion Act on behalf of these
employees and any claims made by any third party as consequence of any act or omission on the part of these
employees are in no way the State's obligation or responsibility.
12. Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as
the sponsoring agency and must not be released without prior written approval &om the State's
Authorized Representative. For purposes of this provision, publicity includes notices, mformational
pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the
Grantee individually orjointly with others, or any subcontractors, with respect to the program,
publications, or services provided resu]ting from this grant contract.
12.2 G�e�lorseirtenG The Grantee must not claim that die State endorses its products or services.
13. Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, govesns this gcant cont�act. Venue for all legal
proceedin�s out of this grant contract, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14. Termination
142Tern:inatias by the State. The State may cancel this grant conlract at any time, wiih or without cause,
upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be ent�tled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Ternvinalion for bzsuffecient F�ending. The State may immediately terminate Uiis �rant conh'act if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if fundine cannot be continued at
a level sufficient to allow for the payment of the services covered here. Temunation must be by written or fax
notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and
effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not be assessed any
penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding
source, not to appropriate funds The State must provide the Grantee notice of the lack of funding within a
reasonable time of the State's receiving that notice.
G�ant (Rev. 12./00)
NIBRS Grant
Page 3 of 4
A
O P� ��.�-
I5. Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tax identification number, already
provided to the State, to federal and state tax agencies and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and state tax laws which
could result in action requiring the Grantee to file state tax retums and pay delinquent state tax liabilities, if any,
or pay other state liabilities.
TATE ENCUMBRANCE VERIFICATION
divida�a[ certifies that junds have been
en bered as reguired by Minn. Stai. §§ I6A.l.i
and / .05.
3. STATE AGENCY
By:
Robert P.
Tide: Director. CJIS
(with de(�
Gran[ contract No.
2. GRANTEE �
The Granfee certifies that the approprmte person(s) ha�
eseculed the grant contract on beha[Jof the Grantee as
mqu�red by appRcable arlic[es, bylmvs, reso(unons, or
ardinances.
/
Gvn��c`L � �02
�UV�C, SEO���'��� 1-T�t"
V
S.��Ci�f
L3y:
Date:
�
Distnbuhon.
Agency
Grantee
State's Authonzed
Grant (Rev 12./00)
NIBRS Gran[
Page 4 of 4
Photo Copy
R -
, ' . EXHIBIT A
Page 1 of 26
da-9�i
National Incident Based
Reporting System Grant
Application
St. Paul Police Department
William K. Finney, Chief of Police
Resubmission on 4/5/2001
Prepared by Research and Grants Manager:
AmyBrown
Research Analyst: Jim Kraus
£�.
-'ri-: �G i-2c �! IG: �
-�- FHIr rvL 1 CE CI I I �F ?
Tab�� �f �oa�����s
�
�.
�II
Crr�nt Collai�oration
Progr�m Narratic°e
A. St. Paul Ccilabora:ive GcTnc�:itment . . . . .... . ... ....... .. . .....1
B. Knowledae of UCR and NiBP�S Corr��di�noe ...... ... ..... I
C. Project Cro�ls . .. . ..... . .. .. .... . ...... ...: . . .: . . . : . ... . .. ... . . .:.1
D. Current Level of Autam�tion ... . . . . . . . . . ... . ..... .. ..... . . .. .3
E. Fisca2Implications ..............
.................................4
F. SPPD Nlan�ge� �n� �rg�,niz�ti�rai Ca�,ab'rlit�.......g
Budget Detait �'orks�seet
f�o�. Appendixes
Ap�endix A ...... .........N?�3RS RF� L�nguage Incident-Bas�d
Re��rting Data Cailectjc�n Carnpti�nce
A,ppenaix B.........Contractor �rc Design, Goals, �nd "�'imeline
Appendix C . . .. . . ... . ... .. .. . . ... . ... . .. . . . ..... . ...�r��nizational Chart
��. 292 =��� p.�i3i�n
- EXffiBIT A
Page 2 of 26
��'���
Appendix � ...... .................... .........��ckf�[1 Syste� Arsalyst/
D�?JProgr�.rnmer J�b Description
EXHIBIT A
Page 3 of 26
Grant Collaboration:
The City of Minneapolis, City of Saint Paul and Stafe of Minnesota are proposing a
project to wc,rk collaboratively towards the development of an inciden[-based reporting
system that is compatible with the State of Minnesota's iJZCident—based reporting
o idelines and the FBI's National Incident-Based Reporting System data submission
requirements. Through the formation of a NIBRS Development Team with
representation from each agency including a representative from the Police Executive
Research Forum and any other subcontractors, an evaluation and implementation plan
will be developed. The team k�ll include representatives from mid-level and command
staff from each agency. A collaborative environment will be fostered within the team to
allow the agencies to come 'together to work towards the successful completion of all
stated goals. They will meet on a regular basis to ensure project progress and success
within sfafed timelines.
The project will be guided by a steering coinmittee comprised of executive staff inembers
from each of the city police departments. Through the guidance of fhe steering
committee, standards will be established which will promote information sharing among
local law enforcement and state agencies in the future.
� P� ���
f;°�-1::-,n�o� •: �0 5T ?RUL P�LI� = GilEF :.
PI20GR�14I FARR4TIVE:
3�ir.F Psui CaItsbccrstic-e CommitmersE
651 29� 35-^2 F. u'S27
EXHIBIT A
Page 4 of 26
oa-q�. a-
The City of Saint Paul r olice Department ��itt wor�c callaboreti��eiy wit4 the Ci;y oi
ti.iI.11P.3pOI1S the Siate of Mi:u�ese�2, � i2 PL'ItGC EX ecutive Research Fo;uv {PHRF) znd
any� o?ne: sub:.on:rGctors towards ;he developme�t of an incide ,+_-�ased reaortir.g system.
Th�s systam w't1! be cc�mp�t*hl� uzt�'� the Statc ofi�inr.es:,ta's incident-based rep3:�in�
g�id�?ines and the F�I's h'arional Inci�ent-n�ed %�eporfing Sysrem (.'v7�RS) �a`a
s�bmissivn rekuirements. Tne Sain: Paul Police S7epzr•_ns�t ti:�li carticipaze in a i'�RS
de��el�pment te�m :uith represe ,tati�as fr�m each zgencg i�c;udirg PEF.F 2�-�d a.r.5
subo�atractors to devei4p and implement a_!TI$R5 rzpor*ing system. . Sri.�t Pzul's
tC�i a�°Yit3LiO.a A'1�1 ;_^,C 1�.;3.; the syste.�r.s an3 records manaae :EPL COIRLYI?31Q ;r° _°5°P.i ��i
an3 3erelopmen: manacer, the sys�em's attmir.:strsta; an3 a:ese�rcI: �:al}>st. Szint Pael's
Police Chie.`, �h'illiem K. Fin��ey V1111 c:56 S°N° CP. &JOi?!i Si.°,.,°R:^.d GOTPIRI' V.7?P LFl°
Ci�!.°.� 2?B:!CV 72arggcn28?IY"�S 10 m.IIG�� 1�:� �0di:t !� 8$UC��55'=1 COP_1_?��:EOR.
FC�cw4ed�e oS IJCR and �'IBR s C�an!p!'ran:e
Sai:,t �aul's cu,reat reporting is eompfiant with �5I's UCR regt!:stions uhich is a
collection oi aggregaEe couats of in�ex cri:nes. T�is sLn�ary ;epc�niag is he!pful �ut
do�s : ot cap��r� all aspects of Sain: ?au? crime. ?�?IF3RS v.�ll enhance t?�e q�,ality, quantity
a.�d :iryeiiness af crime data coilec.icn by ir.clid:ng; 17 23ditioral offenses t%;th details or
QIZ.°,?'iS.°.� O�C:IC��i� V1Ct'•121 211d pl0a°i �u, u15ilRa�t:Sh1C� t3::V�`C�R �St°�.il1*�Z�� 231w co::i�lete
C"Y?Zl°5, CO`.SCGt10� OI WCdT iC.fOI'MBilOA �7I'OV33�S 3?16'e 3�+w'.�Cc'� 8:T?Si Pii'Oi ri3.fl0;l 07; :l�
OucRS°3, 4�:Bilila.el5 ;CS FJ�t�^/O�P. sex ofrape victirns, 2P. racord; :a,ch effer.s� � .^.�1f?7?!� ISI
2!1 ��ide�;. �"h:l� n Ot :V'Tk.T�S' CC.::Y1?St� S3iti� �dU1�S i�:OiC� �i:&1�c�.3:t�iii sj%SLC�a! aG'VS
a2ptu-e offen�e L'lf0?L18ilOR w hich includes person i:,for.ma?ion (vietirn u,�i;�zess, sLSp�ct,
arrest�e, etc), veh.icle inf'o*mation, propem� infor,n»tion ar.d the :�ar.arive det�[,
B=�or+ng Ni�R5 :.ompliant as the r.ext togical s;ep fo: S2int Fau1. T:�s r�oject witl
pcsi:ion S3in: ?znl snd its pfi.:2ners to b_ain iv'BR5 im�3ementarion.
Yra,;ect Gmg2s:
S3Ti! D2�1�� ia�i3ent-based Se�orting implemen2a:inn str�t�gi �,'.371 553;83 CL]2 S8t?70
oo=?abor2tive abi°ctives a5 t�1C JtaTe OI �inn�50?& and C ;+y of 1?�nnsap�iis. ?he go�is ni
?nis i ro;ect a: e as ouYliaed below:
�oaduct a re�riew and assessm�t of current ir,:o�?r.a*.:ca aad ; ecards
maaagerrezt systems w;th?h�o abjec:ives.
d. �38�iCi�y+i.�$ ih° C�1�9iCIIC_5 b e-,ee^, t;,e cuner.t i .iT�P:R3ttc,i7 S�'St�I:7S BP.d
:v?�.at would he necessarv to :ne:_t the FBI's dzGa coliec:i��� �r� da�
sab:nission euid:lines.
i�"K�-��d i��. .= S� 5T Fi�UL PO_!�.. CriI�� J
E.5? 2?� �`=2 F'. hE„'� ^
EXHIBIT A
Page 5 of 26
b. Ida. tne 3inerences betweer t?�e c,�rrent ir,formauon sy;tems ar.d
�?''lSat R>OUld b8 n@cesS2ty to Rl��t ttile Sta?e o{i�lAT7854ia's ?IlciL�2i1C-bfi.C;�
:eponing requsecnenzs.
2. Conduct a: ev,eu� znd zssessment of :he data coLeetio� and reporr,ng
processes. This inciut3es a complete revie:�� of
a. A!1 freld incident, zr: es:, snd interview repor. forns,
b. Tue �'ata entrv, as,d da�a cie?*ungied:t process,
C. �: h� �2?3 re�o:iing pro:.ess IAC11�11i�T TIt� ll5°S �Jf :riS �„?,c'�, G; ;;�
z^�aiysis, faL ical, s!rz;e� c, ar.d g�?:�y gia;iain� c�rp�ses.
�- DeVelop and deliver.an impiementatian trair:ng curr.cul�m for co�*nan� az�
mSd-level supe*vison gerse:u?e?. The cur:icuh;ra wiil be desi2n�d to:
a. Prov;de an overview of the advzma�e; a^d disadvanizge of irnpferne:_t�r.g
b
c.
d.
e.
zzt incrdent-base� reportir� systen campat:blz „ith the FBZ's r�p ;rtir�
require:nen�s,
Tde .tify ar.d discuss the is�aes re4ate3 ta the convers_or, fram z summ�ry
reper�irg systen t� an incident-bas : �jJ6i:1?I� s,�stem,
�7iscuss, z�d prov:de ad��ce or. ir:�� r_o han�l� the possiblt; �o:iticai, :�:e;;:2
and co:n.*nvrity rea�tions fo the incr�z:,ed in.for,nation being collectEd,
5howe2se iirpierne.r.tation "sc:ccess sto:ies` �.n� best p:aa:ees i;t
i::�pfem�nting an �R sYSt�m c��enatible with the FB?'s r�portir.g
: eqiireme�:s,
I3emonstrate th� utility of eanve:�iag to zn i�cident-ba.:ed ;ys�sm ior
tactical, st: ate�ic �nd poiicy p1�,-�zizg �,�d r�alvsis.
4. L��>�?�a a,°:d �el;ver a;raininK car,i�.ui ier i-ont-iiree s:ap�; visory €��d pstrol
perso: zet:
a. �emons*rate, using �lear exampl�s how the i�;c matio:: fror.t line
pe� s�na�l pro.ide can be turned rnto irformatian syste,::s ase�.�; �'o: tac��c�
an3 st.ate� c plarming, as cy�1l as investi��tive ar;�ys;�,
6. F:RF)ii&S1Z� ±�'1B 1^F7G:Y3IiC° �?�'?1Tt;.°.IV. �CC:dt818� flP.G� Cv":i.��Et.°. 41i0:'i :citOR
for ae�s,nI:s��ng th� pa1c: mission,
v_ Provide specifiC g.:i�:;i�es fcr coin ,le*i:?g �el� in; i3;r,*. �:d oth�- � 2:2:ed
f�r.ns.
t7evelop 2nd �ttbl �:�'lBRS Impiemen.atian �tan ibr ��in_neapoLs and �t.
Pzul F�kSce Dep�mrnts:
A. �v2,SQL'.:,'J�RtYi°.'Ci'!�WOi�il.°.IP�Ji:?13i.0I:2.r:..i-.�x„+C:i�S^c;2��i1..""i�
;iOVn�° :2C:�::i :;C'Tlu'e.S;OIlS E6I^e t'.���3iC:":°P.?S BX�Ct:i7'J: &AO GC.:T:IT:13.I2.�, St?.t�i
on the 3est ::rategics t"er :°na!°.,,eatin� an i-;��i,�,�nt-base3 repo;*.;-!� sy;t-��
co-!gatib?e v,�t'� ih� c'$I's repo: +iag re�ui: e^e :?s,
". P; ovide a dra.�� R°qnest far Proposal {Rr"'�.-1:cr a reec.ls ma�
sys;e=n!'r,a1 co:�gIies �ith taa �°ir,::i�1es y:'in:ic�znt-�,�sed repn,i::g. T:�e
�
�a.r��.�
>f,
Q"°-'"�^-2C�;9_ _?:CE'�
b.
c.
r J.
Z:
f.
�
�.
=T F�tUL FO�IC� :HiEF i
-'-- �?2 ��`2 -, ��?�2'?
EXHIBIT A
Pa�e 6 of 26
Provi3e a�raft Reau ior �rogosa {RFF1, ior a*ecords mar,a_e D � q` �
system ih�t ccmpl �es i�=i�h �n� prir.ciples af inc:dent repr.�ing. Tne
;anguag: i. the RFP will en�a:c tha: Lhe sys�em •xil: be canp'iant u ith
incidcat-besed re�o�a; a^nciplzs as requ�.red by the F�?'s eLidelinc>.
i'See Anpenax A j v
P;�-rs for co�eetions, and �xpleme .ztion a? z ra�o; �ing srL+,i:re, :*.:�: a
"StR1Ct[l_�;� Stj u5lrv acc., s[and uTG�S :z�i11r =llf-125 Cc31'?"::�s? �07 ":.OJC-"
3evelepment az3 0: de?ail� projc:: piw� "
t�:OV23P G��%1 e.$T7 Oi 1IC`13iG3CP,L3i161 Si:�C�55 SL02'?�5 S O✓��l 'a5
i
Sr �ciY,C exarr.p�es of I:ow 2n ��' S�'S?C:. �'ill lIili3eCJC `2C?1�31 r.L�
s�azegic anGlysis and p'anr.ing,
�r�`f0ti73B CCS. °Si_P.IZCGS ?6. i.r_iple�r:�nti7� t?� �IOrOSw ieG:+i71;"!1°'iG32it.:1S�
PiC�'t�E TA^,OP.1TLv138i[OI15 Oi1 SiT.'.f:.�!CS iOT I'eD'.�� .7r:� :7IG1'�wI?i �:i5� (�i°i.'il?S
Yo the policy m�i:e*s and +he puti.�:ic,
'T CY,'dI21pIC5 6:1 �1.°. Y:S.°.S Oi !i?C:G:.P_i-�3Se. ::{3`F! :C�- :2:6tjGa;� 5� ategzc,
a*td pr,:3c� ar,afysis and plar.ning.
Implemar;Y2tion
a. Ta'�les - �reate t�b;es fl:at �onply w;,h i�'I3I2S stw�dzsds. Ccmplete table
c?esigs ar� d�vetop scripu �n�t;a�.l:ide ta�1_e cha�iges, ?.�3er.es, w�d space
:su;rements.
b. ??etationships — Dev�3op numL: �ng schemes necsss;�-}� !� ; cl2�z
apprapr:afe clata as cefined by'v�fiRS stan�ards.
.,. Intc:face redesi� -- snplemsnt th� ii,t�;i�:cP chaaages ^c�cssazy to
fa�ilitate 1V�AS com�1'razce.
�. S°GUi 1� issues — 5et po:icies ior s�c�,�:iry access to iae s ST?.T.� G�°3'e8 f:ildl
design, and g�t appr4vais.
e. i es?ing — Sz ucture a test D7�CeS9 LO C'r�tLC ai6vl:=? iC liabili�y uoan
^".nel i�pl�:nentatioa.
To a>�ist the c2,nt Panl F�licc D�a��rm�r,t in accompiis3un� thcse goals, Pr?F will b°
7C.-'.tIl�d 25 2 CC�i s&Ct67. 111 2aC1?t:0I1, 3 SYS?PLnt 37;3 1 � , rrJprogr.a�m�: �ont "2CL �7?l
�;'ill �e *_'etai�i�.'3 ;c 3ssist at;d suppo�t?EfZF s•a�;,rk zrsd �ack iili c?� �n? e_�p?cyees'
iE5�3AS1b:1!:'t.�,5 25 ftiC1' WO'�i lOW2Yd y13'L'ltt?a _13 �V�i1:L2i li?7�1�::��P.:»I�OR ^i 1?�?.J.
Se. Aapen�ik 3 aor de:zls ofPEP.F's p;ojeci d�sign, 3eais, a.d ti^ie�ine.
C¢rrent Levcl a; �:�:om�ticaa
The �1ty of St. Pau1's Rccer3s iv:anag.m.e; �t S}'stem (F�:S} was d��•e=cpe3 in�e-sally as a
:csuIi of a<�derzI �ra; t zwarc;ed ta ��e deTart,:i:nt a 1937. The syst�� a?Io���s -�po�t
C��t3ii� iQ :.��_ er.t� :r.�.� ZGY:°F."-v� $Y,.7TB4 �dIlCf I::v_BVi,� .^.�::�.i:C'.i:A'.&ii\�. i�t8 :.`".Uu?2 S.00
_=` �iiCiTSC, r �ISOr �V1Gtlitl, ViIi*t°55� S`�5�,°.Ct� «..'T.CS?.°. � :i:.�, YE}Y.C'B,'J''Or C'�'
R�:R-gc-2i�i��� i^.a0 ST F�JL �ULICC u",ISF i - .51 2"_
, . _ y=' :SSGC ,'.P_,
EXHIBIT A
Page 7 of 26
s,fozmatior. and tne nar; ative. �i�ile there are no I;mi*s To the �um�bcr of it�ms entere3 �a'���
t�at corresaond to each modulz, nc relarionships a:e �stzblished beyond tn� i::cide�i:. ?he
syste^� relies teuvi?y or. ihe nenvorx �:Zd Iaptop compu*.er>. 3y the end of the year,
WFiw1CSS'•..,°C.}IIIO�OS�}' Wlll B� ll?_t1Z.°.d LO c�16W O�C�LS �0 �:iii�72i,� e �C87�'°, IIIf �iR72T.10.T.
di*actly from L'�a;r squad.
The �ystcr_z :s a cIientisenner applicatian using Deipi� v 5 ;".;;� use: inte:face
w•_P_i a7 Oracie v& ba�kend. Tl:e app.icztion can sta��l a]ene as a fieid ,
sysem using?z-zdox. Ft is aiso int�� ated �aith a:eview -!od�aie, ezse
��nz����ment, erin�inzI r?s�ory and juver.ile caatact syst�n.
It v, iil be r,ecess�.y to rep?acc ot ret��:i.e the cezent recor4s ms�agemen: sysien
in o*d=r to bec�me compli�nt vrith �T_3RS repo: ting stanr':u ds. ??3ns incl=3d�:
Conduetirg a rcview and assessment of cu*fCIIt i:�io??n3tion and rA; orns
mW�ageme�t systenis. ?t ti-iii ue nece�say to ic:zn=i'_'y ih� ci:fe;ences
bet�veen the curreot informa:ia : sys±�ms and •.vr.at �cill he ncc�;ssry io
mee', the FBI's dzfa cellection ar:d da*� s����:ssion gnidzl; _nes. T: wiil a1_sc,
be n�cessary lo ide�tiiy t5e di.ierenc�s bctu•c�n �e cure�t inferr.:<'ion
syste:as i�d w'.at wi?1 be necessz*y ta ��eet *1�e State of �finaese*.a's
i .cident-br;� reporin, °�q�iremans.
Con3ucting a review uzd assess:ner.t cfthe �z:a co?lection and repo;;i:.�
�SiCCCS5C5. TII� review m=.�st inclu�e ail i 9�OR fQ,i.S>� da:a :;:2rsy,-'editing
�recedures end tUe d�tar�onin� p,ocass�s.
idenii�� ii�� most si�ni5cant impediments io i-n7ie_*nent a i�i3RS
COTn'311a1;Y S�'SY2ffi, E;�3IY'_i?C lh most proiris:ng �zd :ost-e�ective
zpp: �o imp.emen�in� the syste*a �nd develo� a reasor.a3.e sst af
recom.-:ien�atians to s�ecific2Ly a���ss these'_mpedunent=.
Develog suategies for?�np[es�enting t?ie neU incident-b:sed repoting
S✓SiCRt. �X.C'1Y21'� &7C1 CG?C�,P.'i�:.3C� �.-v2� S:3{f Tt7USf :;�_^.Sf�BZ li'hd2 �'25
£o�.�nd duriag the revieK and zssessmer_t gh�e and dete;r.-�iae rot �a:y ;;
?he cnrrent sys:er_m can b� re��isad/-ew,itten cr ii a s��s'em can �z Y;:rchased
that wi31 n?eei ��e ;:•�ads of L�ic u�p�.:Ct.�rienL. :t c'I�S� T1=;;Si :�GIuG�� 3 str3te�Y
TO7 Sll73212�,?e � St2iISiiCS t1&: Vv'.(] pru��ce a mea�in�,`,� I'7i*iSiC:D3 c�,S T}i,°.
naw sysfem :s imp?em�led.
Develap a L*ain��g plan t�at wi11 p.o�zde st �ci5c ��i�elines for
compl:t:ng ;he field incident rr�o: t�d o*_�c: r;?at 3:ep�i*s,
ProceY? ,i�ith::npier.en�e.:on.
�?F--%4-�'✓_i�_ i7 57 FPo�L "NOLiC� C4iEF )
�
��_ a'92 .;.`r-� F.`C19�2i
EXHIBIT A
Page 8 of 26
It is ths desire cf �.he Sf. ?auI Police Depa.��eee to p:cvide'ue �es* s:ztisi;cal 2nd
anal}'�ic�l dat2 it p�ssibly can. A I�`I3RS ccmpIia, sysiem p�ovice> a soi� iotmt�ztia-:
�o_T t2ctica dec+si�n-mal:ing, si .Tfl!�g'IC P12TIIi!Tl�, OfiCAOZC tI2C�i'l T,°.S.°.c*C.�"1 3�� 7�6=:L*i�.
B=_sed on St Paul`s tec�^�o1e�y com°aiL-ncnts 2nd ad<an�e; ave: t^:e a_.:f five years,
\T3R5 comp:e�*?cy :s z natu*a'_ prog �°.'a510F1 �'iif� OlY 5}ra,.-i,yi� � ;o� tec?�noiogy. Th�
d�zr:n�nt is exp�;ted to he fulIy compiiant withir fi �e �ears.
F4scai TmplicE4ior,s:
In ordsr for this prcjecY to be success:ul, fse 3a;nt Paul FoEce Dep�:�ent *r:nst ue3ieate
addi?io^al tim: of r:eypersc�nn:i to the effo.^.. Ttie S� Pa��? Poiice De�s.nm�^±'s ,
'�J27CIC:P2iF�1Il Wi inc,>?d� dav�lopmeA I�32i1 r3DT$SB:iLZt7Ui7� Q(i.�,�.i-^.•u:IOII O: tv°Si-]%.°.CG.`-!7? �B}'
mana�c�cn? p�rs;r=.ae2 tima for plz:�.�ing 2*�d evalttation of \"iBZS, �^.d ex.e,::�Eive ie�•ei
c�B'u'?CdtlOri QT ti7T1° On ?I?(�, STB�i'IP.� G3t11F711:�°�. . t`,_rT!E COi?LT:';1??p.°.'.'!' 0: i_Il-I?;:G.°.Pi I;C u^15
DIOJECi 3c O'..11�???°. abovv bs.< ti ths sz'_�*ies �:d �nges �-�e dS 'J��� iNS:
As5i5tznt Cnief (�81,756 x.iC!)
?olice Cam�*:�nder (57�,0�0 x .� C}}
Systems Admznis�:ater (�7��,00(7 x .10}
Fringes ��22,676 x .? � j
r'�DTAL
_ �5,1 i6
= S7,SO�J
_ $?
b22,6�6
= 56,349
"a2�.025
Sain4 Pau# PoIiee I3egxrtme�at 1'ianane�aent aasel C3rnxmizgFio�e1 Ca� at�it¢Cy;
i he Saint Pau1 Po;ice I)�pzrtr:ienY is a fuli-service police depar:cr..r.: ur:tn *he
in`as�.ac�t;re, ex�i:�ience, ?echnic?i exp�r,is� und �amm;ir::e�iE io implem�nt tixis
�ci_l2bo:2ti.e project. T?�is in` s+-uGU:a inetua=s 1?P.�L T.^anP.iio�T�.^.2 BIt� :°pOifiiP., by'
:.�'!L' 2CCOUI!'CIIlr"'�. U!]it �t13C r:G i�L��CS'�13ZLr:lIla 21:C'1 i�?:�j�i :iU'�6 i�0 Lii.°, viVlSlO:iS �1.�: Y"d.°.�i 2S
Te5?Oi1S.��1i1:}' 207 LSSC:.t T�'Id+�TC:1�ii� of dep2r'•.n =anc+i�;is. TEus �.:��t 15 5i,i<<
7°S�G:?51�'fi� YOY 2, C007{Il?58TibL Qri aI'L'1122� G�Bifli] blCioct� �a'.:I1t 3.^.C71i714t^Q�
a":iyf'.!':1510_'1 Oi SiitCC:l31 :XF3CIYCIIt1.:YCS 3_T:'� 1L?.�,!'!127 CORTSOIS 1�!C� uC��Ti� _',�..*1G @.UC�ii.S. �'7
additic� to Ei�ie d�p�enY's ? 939 �53 miiiia�, ogera:irig budget, �, ::��1€i^.; :a stat�,
°:edcral �^.d �iP�er � �unds u��r� �anuged by th� a�coc!�tmg u�it.
Fva?uatian 2r�d Reporting f�r the de����Ps pra;eas i:�ctudin� p:^�nt �anu i:uriatives is
co^du.ted by >':�e depa-CnenYs reseexch z:?d e{e�e��i;me ,Y ui�Y. .^"..v2:::=:i:.z? of pro�z::s
�nc?ud° th� use cf gzc� aphic�aIIy based C,^i:?7B '�'73�}� toois, Yro�Y�_: -sraci=.c d2*.a b,sc
(incl'sding S� RAj, ar�d evc;iztio� s�:n�e,�s.
'{he Sairt Pzet Police Deparh�znt ccns:sts of?00 e.csgioyees, 5� i �= v.�r*ch a*'e swor:e.
T::e depas`�eat is com:zitted to cer�ir.r #he co::..:��,;-�ry �nd is o:�z:;zed :n s�c?� a
:?Y2.'L':�7 25 i.0 �'c i11GiC :"�S�DitSii�:. iU ttl� CCTT1'.lill'�,�` :�'2 S.°.i .��. 1}l� �'F7cYCr v O' i17.°.
0 a. q(.2-
uepart.�ner.t is zs fo?3ows.
Ft''r:-�^ `-1u��: i'? � C71 .'�'-.T �'AI F_ F CL: `'E CH' E � '-+
.- ' i F ES? 23� .,.-� �. tEv??
EXHIBIT A
Page 9 of 26
oa-���-
V,"orkir!g under the im.�ediate di*ection oi fhe Ghief of Pe;iice � e the Exe: t:.ive Officcr,
the Ynb�c infa:mation Coo.*dinatar, Inspectior., Incernzl A�'�ira, Backeround
T�v�st�gations, az3 the Pc1?ce Researc� aad Grants Sec:ion, w'�a`,ch incl'sdes Research and
rJeve?opmen*., :�sset Forf i?un, and �:ne zccoc�ting Unit. Tt:e Eae����r�re Q�icer
coir�nZs Lhe Proacfive 5ervice Sec*.ion. i ris seerion ��is3es i:� � 1 ° vPli� Su:face Parking
Unit, I`Tarcoties Gnd Special ����estigat�'.ons, Commenify ard 1�o?>>�te�r S�n-sees, *��e
FORCE U:iit, zn3 Lhe Vice CJnit.
There aze t��o Assiswnt Chiefs, or.e direciing Operr_tions az�d on� directing Suppa:i
Se: rices for the d�a�.ment. Th� Opera*.ions �ivision COIIS:StS ^T f r.e Fa:r�l n'rst*icts,
,3CCP -.^C L'IF�:gB::VP. L7nits, Youtn S��vic�s Sscrion, tr.e �-9 zn3'vionn.�d Folice, and
Lhe CIRT team. Each ur,it i� led by �i:aer a Comma.nZc:r o: a 5�:geznt.
The Suppon Scrvices Divisioa consis*.s of fne �ecords/Evidsac� S°eTioa, wr�ch includ_s
L?�e Cri*�c L�b, Systems �nd the P:a�ert}� Ro�;n; the 3ecc Section, wh�ch ui�Iudes t.'�e
im�o��nd Lot and Co�ununicatiorL� �ervices a:d Mair.!e:?��ce; Lhe Station Co;��x:an3�r;
:?�e Ea�vrgency Ca*rimur�cahons Cen;e:; !h� Tr3inin; a_nd t:�e persorr.ei_ Uni's,
The Systems Unit suppot25 at°r s�venJtundre.i P�lice perso�nt;l wili acc:ss to twc
hund:eu tvren�y�-fiva p=rsor.al aorguters �d one hiul4red se� ent�� �c•e iat tops. ��%ifh a
s'2if of eight, the Systems unit ?r.aintaiRS apprexima!aly Chi�ty applica:io::s dc� in-
h. �s� a.hd supports anoiher sev�n:e�a purchased safr�va;e psckab:s. Th. sys:ems
pers�nnel is eomp.—;sad of ane Systerns :'�nz?yst, aae DBA, four pro;:��?ner �ialys:s, ane
ne:��ork ad.*niius�a:cr znd ane support sp°�ialist,
Please sea .�ippendix C ior rhe SFPD orga�izatianzl charl.
St. Paul PD — MN0620900
EXHIBIT A
Page 10 of 26
0 �''�t.2-
Budget Detail Worksheet
Purpose - The Budget Detail �Worksheet may be used as a guide to assist you in the preparation
of the bud�et narrative. All required information (including the bud�et narrative) must be
A. Personnel - List each position by title and name of employee, if available. Show the
annual salary rate and the percenta�e of time to be devoted to the project. Compensation paid for
the employees enga�ed in grant activities must be consistent ��th that paid for similar work
within the applicant organization.
Name/Position Computation Cost
(Ail personnel at 10 percent time as in-kind local match)
Assistant Chief Gardell $81,756 X 10"/0
Sr. Commander Diperna �75,000 X 10 %
Systems Director �70,000 X 10%
8176
7500
7000
TOTAL 22,676
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnellisted in budget cate�ory (A) and only for the
percenta�e of time devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
Name/Position Computation Cost
(Ail frin�e benefits at 10% time and based on 28 percent fringe benefit rate - see personnel
above)
Assistant Chief Gardell $81,756 x 10% x 28% $ 2289
Senior Commander Diperna $75,000 x 10% x 28% 2100
Systems Administration $70,000 �: 10% x 28% 1960
TOTAL 6349
�
.,
St. Paul PD — MN0620900
EXffiBIT A
Page ll of 26
O Z- `l`2-
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meetin�, etc.). Show fhe basis of computation (e.g., six people to 3-
day training at $X lod�ing, $X subsistence). In trainin� projects, travel and meals for trainees
should be listed sepazately. Show the number of trainees and the unit costs involved. Identify
the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal
Travel Regulations.
Purpose of Travel Location Item Com�utation CosE
Four people to attend TBA Airfaze (4 x$600) $2400
a three-day regional Per Diem (4 x$90 x 3days) $1080
and/or national NIBRS Hotel (4 x$150 x 3days) $1800
conference. Registration (4 x $400) $1600
TOTAL 6 880
D. Equipment - List non-expendable items that are to be purchased. Non-expendable
equipment is tangible property having a useful life of more than two years and an acquisition cost
of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for
items costing less than $5,000). Expendable items should inciuded either in the "supplies"
category or in the "Other" category. Applicants should analyze the cost benefits of purchasing
versus leasing equipment, especially high cost items and those subject to rapid technical
advances. Rented or leased equipment costs should be listed in the "ContractuaP' category.
Explain how the equipment is necessary for the success of the project. Attach a nanative
describing the procurement method to be used.
Item Computation Cost
None
TOTAL 0
,
,
St. Pau] PD — MN0620900
EXHIBIT A
Page 12 of 26
��1L�
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
expendable equipment items costin� less that $5,000, such as books, hand heid tape recorders)
and show the ba5is for computarion. (Note: Organization's own capitalization policy may be
used for items costin� less than $5,000). Generally, supplies include any materials that aze
expendable or consumed durin� the course of the project.
Supplv Items Computation Cost
Pentium III Computer ($4,000 x 1) $4,000
Hewlett Packazd Printer ($1,000 x 1) $1,000 ..�
Office Supplies ($50/month x 12 months) $600
Training Materials ($3/set x 25 sets) $75
The computer will be used by the planning team to analyze current system and prepaze the plan
for implementation. The Printer will be used for documentation purposes. Office supplies are
necessary for general operation of the program. Training materials will be developed and used
by all personnel who will need to be trained on NIBRS implementation.
TOTAL �5.675
F. Construction - As a rule, construction costs are not ailowable. In some cases, minor repairs
or renovations may be allowable. Check with the program office before budgeting funds in this
category.
Purpose Description of Work Cost
None
TOTAL 0
St. Paul PD — MN0620900
EXHIBIT A
Page 13 of26 � a-a` �
�
G. ConsultantslContracts - Indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition Regulations aze followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or
daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per
day require additional justification and prior approval from OJP.
Name of Consultant Service Provided Comnutation Cost
None .
Subtotal 0
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
Item Location Computation Cost
None
Subtotal 0
Contracts: Provide a description of the product or service to be procured by contract and an
estimate of the cost. Applicants are encouraged to promote free and open competition in
awarding contracts. A separate justification must be provided for sole source contracts in excess
of $ I 00,000.
Item Cost
PERF will complete an evaluation and implementation plan for NIBRS for the St. Paul Police
Departrnent in collaboration with the Minneapolis Police Department. See Appendix B for
strategic ptan, project outiine and time line.
Consultant
Consultant
Deeelop and Complete Compliance Study
Develop NIBRS System/ Implementation
Systems Analyst/DBA/Programmer. See Appendix E for job description
$80,000
$50,000
$80,000
$27,445
Subtotal: $237.445
TOTAL: �237.445
St. Pau] PD — MN0620900
EXHIBIT A
Page 14 of 26
a a.-y��
Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and
im�estigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per squaze foot for rent, or provide a monthl}� rental cost
and how many months to rent.
Description Computation Cost
None
TOTAL 0
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved
indirect cost rate. A copy of the rate approval, (a fuliy executed, negotiated agreement), must be
attached. If flle applicant does not have an approved rate, one can be requested by contacting the
applicanPs cognizant Federal agency, which will review ali documentation and approve a rate for
tl�e appiicant organization, or if the applicant's accounting system permits, costs ma}� be
ailocated in the direct costs categories.
Description Computation Cost
None
TOTAL 0
St. Paul PD — MN0620900 EXHIBIT A
Page IS of26
Oz-`l� �-
Budget Summary- When you have completed the bud�et worksheet,lsansfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate
the amount of Federal requested and the amount of non-Federal funds that will support the
project.
Budget Cateaorv Amount
A. Personnel $0
B. Fringe Benefits �0
C. Travel �6,880
D. Equipment $0
E. Supplies �5,675
F. Construction $0
G. Consultants/Contracts $237,445
H. Other $0
Total Direct Costs $0
I. Indirect Costs $0
TOTAL PROJECT COSTS �250.000
Federal Request $250.000
Non-Federal Amount $29.025 (10% in-kind match requirement)
BXHIBIT A
Page 16 of 26
oa-q��
APPEl�TDIX A
1VIBRS RFP Language
Incident-Based Reporting Data Collection Compliance
Records mana�ement system must comply with the principles of incident-based
reportin�. These include, but are not limited to:
a. Segmented Data Elements: Segmented information for incident, offense,
victim, property (includin� narcotics), offender (suspect), and arrestee. Each
segment will collect data elements that are particular to their respective
seg�nents. For exampie, in the victim segment, race, sex, age, and injury type
are required for every victim imolved in an incident. The Rt�4S must be able
to relate these data elements to the individual victim as opposed to just
collecting them in general.
b. Non-Hierarchical Structure: The collection of all offenses that occur ��ithin an
incident regardless of hierarchy must be supported. Traditional systerns have
only collected the most serious offense in an incident. IBR requires that
systems capture all offenses occurring within an incident. For example, under
summary-based operations, a rape and robbery that were committed at the
same time a�ainst the same victim would only have the rape information
collected. Under IBR, all information on both offenses is collected.
c. Victim Linka�e: Each victim must be associated with the crimes that were
committed against him/her. It is possible to have two offenses and rivo victims
in one incident where each victim is related to only one of the offenses.
d. Relationship: When handling crimes committed against persous, the
relationship between victim and offender must be specified. In summary
systems, relationship information was required only for homicide offenses.
IBR collects intra-family and extra-family relationships, as well as unknown.
e. Arrest Conelation: Arrests in IBR must be associated with specific incidents.
When a suspect is arrested, the RMS must be able to link the arrestee
information to the specific charging incident. Under IBR, this is the only way
an incident can be counted as cleared. Additionally, the RMS must be able to
link one azrest to several incidents in the case of serial offenders.
IBR Submission Compliauce
It is a common perception that records management systems be National- or State-
compliant in their data collection methods. This is oniy partially true. The RMS need not
inimic the State or I�Tational requirements in its data collecYion methods as long as it can
extrapolate the needed data for submission purposes. A prime example of this would be
an element that State or National requirements dictate six possible choices. An RMS can
expand this element to include 14 possible choices far the user as long as durin�
submission, the RMS can parse the choices into one of the six acceptable State or
National requirements.
, ..
EXHIBIT A
PaQe 17 of 26
� oa_y6a-
For this reason, the vendor must demonstrate compliance ��ith State and National data
submission specifications to include:
a. Error Rate - Submitted data should be logical and consistent �vithin an
incident. The enor rate looks at edits in the system as defined in 1VIBRS
Volume 4, Error Message manual. The acceptable error rate is not to exceed
4%.
b. Statistical Reasonableness - This process examines statistical a�gregate
output in terms of percent distribution, data trend, volume, and monthly
fluctuations.
c. Updating Capability and Responsiveness - The a�ency must be able to update
its window-records, meet deadlines, and respond in a rimely manner to error
messages. Software must be able to maintain two yeazs of data and have the
ability to go back to the previous calendar year for updates.
d. Final Certification by State and/or Federal agencies.
There may be times when certification is denied due to failure at passing an acceptance
test. These failures may be caused by local agency management, training, or
implementation issues. In such cases, the vendor will be required to docuulent the issue,
note which part of the RMS is affected, and suggest agency chan�es that would
lead to compliance using the vendor's sofiware.
Reference Documents
Principles and data submission guidelines of the National Incident-Based Reportin�
System are availabie from the U.S. Department of Justice, Federal Bureau of
Invesrigatioii.
These guidelines aze:
Volume l: Data Collection Guidelines
Volume 2: Data Submission Guidelines
Volume 3: Approaches to Implementing an Incident-Based
Reporting System
Volume 4: Error Messa�e Manual
Copies of the above listed documents can be obtained by writin� to the:
Programs Support Section
Criminal Justice I�iformation Services Division
Federal Bureau of Investigation
1000 Custer Hollow Road
Clarksburg, West Virginia 26306
POLICE EXECUTNE RESEARCH FORUM ExHIBIT a
Pa�e 18 of 26
Minneapolis and St. Paul Incident-Based Reportin� Implementation Strategic Plan
oZ�q«
APPE�'DIX B
Project Design
The St. Paul Police Departments in collaboration with the Minneapolis Police
Deparhnent and the State of Minnesota is proposin� a multi-yeaz project to move toward
the development of an incident-based reportin� system compatible with the State of
Minnesota's incident-based reporting requirements and with the FBPs NIBRS data
submission requirements. The project covers six strate�ic �oals aimed at movin� the
deparhnent toward a records management system compatible with reporting incident-
based data to the state and to the FBI. The outcome of the first year of the proj ect will be
the development of a NIBRS Implementation Decision Plan. A NIBRS Development
Project Teazn will be forxned to monitor and coordinate the activities of the project.
Included on the team will be information technology personnel and any information
system subcontractors to ensure collaboration and interconnecti��ity between all
inforniation systems. The project will conduct a complete review and assessment of the
depaz iuformation system, data collection and data edit/cleaning processes and data
reporting processes. In addition, an implementation trainin� cumculum will be designed
for executive, cominand, and supervisory level personnel within the department. Finally,
an lncident-based Reporting Implementation Strategic Plan will be developed and
presented to executive and command level personnel within the St. Paul Police
Department. This plan will serve as a decision tool for policy makers and guide the
impleinentation activities throu�h to the implementation and reportin� of NIBRS data to
the FBI. Each of these goals is explained in greater detail below.
Goal 1: The St. Paul Police Department will convene a NIBRS Development
Project Team with the objective of developing a NIBRS Implementation Decision
Plan.
A NIBRS Development Project Team will be convened with the objective of
developing a NIBRS Tmplementation Decision Plan. This inciudes working closely with
the State of Mimiesota to develop a two-stage strategic implementation plan. The first
stage will be designed to move the St. Paul Police Department to�vard compliance with
the State of Mimiesota's incident-based reporting system. Stage hvo of the strategic plan
will define the process necessary for the development of a reporting sYructure compatible
with the FBPs I�TIBRS data submission requirements.
POLICE EXECUTIVE RESEARCH FORUM EXHIBIT A
Pa�e 19 of 26
Minneapolis and St. Paul Incident-Based Reporting Implementation Strategic Plan
oa-9 c.i-
!(Uoa12:- Conduct a complefe review and assessment of the Saint Paul Police
; Departments information and record managements sysfems.
There are two objectives defined for this goal:
Objective L• Identify and document the differences betu�een the current infonnation
systems and what would be necessary to meet the State of Minnesota's incident-based
reporting requirements.
Objective 2: Identify and document the differences between the current information
systems and what wouId be necessary to meet the FBI's data coliection and data
submission guidelines.
The study of the information system will be accomplished through a series of
tasks. The tasks are designed to provide a comprehensive review and analysis of the
department's information systems. The outcome of these tasks ��iil be to:
1. Provide a comprehensive review and evaluation of present information needs and
information systems operations.
2. Iden*ify and document all on-going and planned information systems projects and
iheir relationship to meeting the objectives of Goa12.
3. Develop an implementation plan to address the necessazy changes to meet the
reporting requirements of the State of Minnesota.
4. Develop an implementation plan to address the necessary changes to meet the
reporting requirements of the FBPs NIBRS data submission guidelines.
POLICE EXECUTIVE RESEARCH FORUM ExHIBIT A
Pa�e 20 of 26
Minneapolis azid St. Paul Incident-Based Reporting Implementation Strategic Plan
ea-��a-
' Goa13: Conduct a comprehensive review and assessment of the Saint Paul Police I
Departments data coilection processes. '
Identify and assess the methods currently used by the depanment to collect basic
information (incident reports, arrest reports, field inteno�ation reports, etc.) and how this
information is relayed and stored widiin the central records functions and current
information systems. This includes a review of all coding schemes used for data elements
such as offense, relationship, bias codes. As necessary the coding schemes for these data
elements will be revised to meet the needs of the FBI's NIBRS Data Collection
Guidelines.
This review will include documenting the data entry, and data cleaning/edit
processes. The data entry and data editicleaning processes are central to meeting the data
submission requirements set forth by the State of Minnesota incident-based reporting
system and the FBI's National Incident-based Reporting System. This review will also
identify the data entry and data cleaning/edit processes currently used for meeting the
reporting of sutnmary based UCR information to the state.
Goal 4: Assess how potice infornaYion is used for crime analysis, tactica[,
strategic, and policy planning.
Conduct an assessment of how police infarmation is used to provide relevant
crime analysis data to operational units and how crime analysis data is shared with other
agencies. This includes understanding how the information is analyzed and conveyed to
field officers as part of their community policing and problem-solvin� efforts.
Understauding that conversion from a summary reporting system to an incident-
based system can appear to have an impact on police performance the Saint Paul Police
Department wiil conduct an assessment of how department activity and progress reports
are prepared and presented to the media, city and state officials and the general public.
This information will be used in developing training curriculum for command and
supervisory level personnel and revising the reportin� strategies for the department.
".� .
POLICE EXECUTIVE RESEARCH FORUM ExxIBIT A
Pa�e 21 of 26
Minneapolis and St. Paul Incident-Based Reporting Implementation Strategic Plan
aa�� �..
Goal 5: Develop and deliver a 1\'IBRS implementation training curriculum for I
execufive, command, and mid-level management staff �vithin the St. Paul Police �
Department_ ,
The training curriculum will be designed to:
a. Provide an overview pf the advantages, and disadvantages of implementin�
an incident-based reportin� system compatible with the FBI's reporting
requirements,
b. ldentify and discuss the issues related to the conversion from a summary
reporting system to an incident-based reportin� system,
c. Discuss, and provide advice on how to handle the possible political,
media, and community reactions to the increased information being
collected,
d. The curriculum will include details on what will be required by the various
command and mid-level management staff to achieve a"successful"
impiementation strategy within the Minneapolis and St Paul.
e. The briefing sessions will discuss the potential changes in field reporting
and how the command staff can assist and train field officers to achieve a
successful implementation of an incident-based reporting system.
f. Showcase implementation "success stories" and best practices in
implementing an IBR system compatible with the FBPs reporting
requirements,
g. Demonstrate the utility of converting to an incident-based system for
tactical, strategic, and policy planning and analysis.
Goal 6: Worl:ing in collaboration with the Minneapolis Police Department and
the State's Bureau of Criminal Investigation the Saint Paul NIBRS Development
Project Team w�ill develop a 1VIBRS Implementation Plan for each department.
A deliverable for the first year of this multi-year project �cill be the development
of a l�TIBRS Implementation Plan for the Saint Paul Police Department. The intent of the
implementation plan is Yo provide recommendations to the executive and command staff
on the best strategies for implementing an incident-based reporting system that is
compatible with both the State of Minnesota's current and future incident-based systems
as well as with the FBI's NIBRS data submission guidelines.
The plan will be presented to all Saint Paul executive vid command level
personnel.
�� 'r
POLICE EXECUTIVE RESEARCH FORUM ExHIBIT A
Minneapolis and St. Paul Incident-Based Reporting Implementation Strategic Plan Pa�e 22 of26
�Z��L �
P�RF's Organizational Capabilities
The Police Executive Reseazch Forum (PERF) is uniquely positioned to assist
with this project. Our primary membership consists of progressive police executives from
the lar�est city, county and state law enforcement a�encies (i.e. jurisdictions with
populations over 50,000 or departments with 100 or more swom officers). Most of these
executi��es are key decision mat.ers for local police a�encies and are committed fo
iinplementing and promoting the use of law enforcement reseazch. Over the last twenty .
years PERF has been a leader in addressing the key issues confronting law enforcement.
PERF was at the forefront in advocating the switch from the summary based UCR to an
incident-based reporting system by publishing one of the first documents on the issue,
Bevond Bean Counfine (PERF, I988). Our continued commitment to providing technical
assistance, information, and training on leading edge teclmology and policing techniques
to la�� enforcement is unparalleled.
PERF has extensive experience with the types of activities proposed for this
project, including development of curriculum and training for senior police management,
publication oftechnical information for police executives, and investigatin� best
practices.
Currently, PERF, with funding from the Bureau of Justice Statistics and technical
support from flie FBI's CJIS division, is conducting a multi-step project that will assist
local law enforcement decision processes when transitioning fo au incident-based data
system compatible with the FBPs reporting requirements. Through a series oi face-to-
face and telephone interviews PERF will determine the information and data systems
needs and resources for up to fifty local law enforcement agencies. The information from
the interviews will be incorporated into presentations at a National Symposium on data
systems for policing in the 21 s � century with an emphasis on facilitatin� local law
enforcement implementation of incident-based data systems compatible with the FBPs
reportin� requirements. Using the information presented at the national symposium and
«orking with an advisory group consistixig of inembers of BJS, the FBI's CJIS division,
local law enforcement, state uniform crime reporting program representatives, and other
organizations involved in NIBRS project, an information resource manual will be
developed.
Project Staff Quali£cations:
Dr. Don Faggiani will serve as project director on this contract. Dr. Faggiani has ��orked
extensively with the FBI's I�Tational Incident-Based Reporting Systein and is recognized
as one of the leaders in research using NIBRS data. Two of his most recent publications,
Robber y of Older Adults: A Descriptive Anal��sis using the National lncident-Base
Reporring System (Jonrnal of Research and Policv, 1999) and Using the National
Incident-Based Reporting Sysfenz for Sb�ategic Crinze Anulysis (Journal of Quantitative
Criminoloev, 1999) both focus on the practical aspects of NIBRS for public policy and
police use of NIBRS. He has made numerous presentations on his research using NIBRS
� .r
POLICE EXECUTIVE RESEARCH FORUM ExHIBiT A
Page 23 of 26
Minneapolis and St. Paul Incident-Based Reporting Implementation Strategic Plan
data and has conducted several seminars on the analysis and uses of?�TIBRS. Dr. Faggiani
ay-°�c.a-
is also a co-principal investigator on a BJS funded project to develop an Incident-Based
Reporting Resource Center for the World Wide Web. In addition, Dr. Faggiani is
currently the project director on a multi-step BJS funded project to assist local Iaw
enforcement decision processes when iransitionin� to an incident-based data system
compatible �vith the FBPs reporting requirements. Dr. Fa�giani is the recipient of the
1996 BJS/JRSA Phillip Hoke award for excellence in analysis for his study Juvenile
Murder in Vireinia: A studv of arrests and convictions
Dr. Craig Fraser is PERF's Director for Management Services and brings over 25 years
of experience working in and with police departments to address their information and
systems needs. Dr. Fraser will provide technical expertise on vendor contracts and other
information technology issues related to the project. Prior to joining PERF, Dr. Fraser
held a joint position of Director of Training, Richmond Police Department and Director
of the Criminology/Criminal Justice Program, Virginia Union University. He has worked
as Planning and Budget Manager for the Santa Ana, California Police Department; as
Director, Training, Education, and Accreditation Division for the Massachusetts
Metropolitan Police; and as Director, Management Information Division, Winston-
Salem, NC Police Department. Additionally he has held appointments at Boston
University, Florida State University, Washburn University, and the University of Kansas.
. - ;�
EXHIBIT A -
Page 24 of 26
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EXHIBIT A
Page 25 of 26
oa-9� �
r:%k.-i9d-2e�ti 1TE�7 5� F�dJL auLiCc CHIEF ) ��i 292 �°42 F.�7;r_'�
.� _.a ..
EXHIBIT A
Page 26 of 26
�PPE:�DIX I}
Backfit! SysEems Einalyst/I?B4!Yr€�grattcmer
This pos+tion wilt be responsible fo* back fiiling the posuioas oi Sys�ems Rna:yst,
Da�abase Adminissatar, and /or Technical Analyst duties �.hz* �zli each �e assigned to
dL`xereat compo:�encs oi :he NlBRS glanning proie�i. The pesition c�11s for s�meane
witk: bzs;c programmi:.g skitls ?o anfityze, diagnesa probte:�,s, a��d foi(ow tl�,rough io
resoIution. 'F'ttey wi11 be worldng urith Cnaphieal i;se= In±erfa��e (GLZ) desi�r. conce�.�',s
arid clienL-secver and obj �C?-Oi1BSti�4' pTOo amning co�cep?s. T'hey wiI? need :o hzve 2
work:r.g 1:: of Orae3e �L/SQL prograzrmina, vackaees, proce��.�res, n:nctions,
triggers, �r3 indexes. They wilf naed to under, design, and aZministrate re:�?ionai
dztabases us?:,g Qracle and mus! be proficient using the �t`2L Izn�ae�e. They must be
sble to work effectivePy as a team me�ber and have strang cust�mer erien?atior, ��d
good intecpersanal skii!s.
o a,--��. a--
77TR� P.2?
� �..
EXHIBIT B, Page 1 of 2
FEDERAL AUDlT REQUIREMENTS
For subrecipients who are state (inciudes Indian tribes) or local governments
If fhe grantee expends tofal direct and indirect federal assistance of:
*' Equal to or in excess of �300,000 or more per year, the grantee agrees to obtain a
financial and compliance audit made in accordance with the Single Audit Act of 1984
(Public Law 98-502) and the federal O�ce of Management and budgei (OMB) Circular
A-133. The law and circular provide that the audit shall cover the entire operations of
the grantee government or, at the option of the grantee government, it may cover
departments,. agencies, or estabiishments that receiyed, expended, or othenvise
administered federal fnancial assistance during the year.
Audits shall be made annualiy unless the State or local government has, by January 1, 1987, a
constitutional or statutory requirement for less frequent audits. For those governments, the
cognizant agency shall permit biennial audits, covering both years, if the government so
requests. It shali also honor requests for biennial audits by governments that have an
administrative policy calling for audits less frequent than annual, but only for fiscal years
beginning before January 1, 1987.
2. For subrecipients who are institutions of higher education, hospitals, or other nonprofit
organizations
If the grantee expends total direct and indirect federal assistance of �300,000 or more per year,
the grantee agrees to obtain a financial and compliance audit made in accordance with
OMB Circular A-133. The audit must be an organization wide audit, unless it is a
coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or
more was expended under only one program, the subrecipient may have an audit of that
one program.
Audits shall usually be made annually, but not less frequently than every two years.
All audits shall be made by an independent auditor. An independent auditor is a state or locai
government auditor or a public accountant who meets the independence standards specified in
the General Accounting Office's Standards for Audit of Governmental Orqanizations. Proqrams.
Activities, and Functions.
4. Audit reports shall state that the audit was performed in accordance with the provisions of OMB
Circular A-133 as applicable.
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) Statement on Auditing Standards (SAS) 58, "Reports on
Audited Financial Statements" or SAS 62, "Special Reports," as applicable.
aa-g��
The reporting requirements for audit reports on compliance and internal controls shail be in
accordance with AICPA'S SAS 63, "Compliance Auditing Applicabie to Governmental Entities
and Other Recipients of Governmental Financial Assistance" and Statement of Position (SOP)
89-6, "Auditors' Reports in Audits of State and Local Governmental Units."
,v ,♦
v 1
EXHIBIT B, Page 2 of 2
oa.,qc.�.
In addition to the audit report, the recipient shall provide comments on the findings and
recommendations in the report, including a plan for corrective action taken or planned and
comments on the status of corrective action taken on prior findings. If corrective action is not
necessary a statement describing the reason it is not should accompany the audit report.
5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any
independent auditor designated bythe grantor shall have such access to grantee's records and
financial statements as may be necessaryfor the grantor to complywith the Single Audit Act and
OMB Circular A-133, as applicable. �
6. Grantees of federal financial assistance from subrecipients are also required to complywith the
Single Audit Act and the OMB Circular A-133, as applicable.
7. The grantee agrees to retain documentation to support the schedule of federal assistance.
8. Required audit reports must be filed with the OfFice of the State Auditor, Single Audit Division
and with the Department of Public Safety, within 30 days after the completion of the audit, but no
later than one year afier the end of the audit period.
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Pubiic Safety
Office of Fiscai and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paui, MN 55101-5126
9. Recipients expending more than $300,000 in federal funds are to submit one copy of the audit
report within 30 days after issuance to the clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
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The recipient a�rees to comply «-i�h the imancial and administrati��e requirem�nts set ior_l� in rt,P
vince oi .iustice Prograzns Comptroiier's Ofnce Financial Guide.
PROJECTt�lin�3ER:
2001—RG—CX
RXHTRTT C�;
Page 1 of 3
AWARD CONTIN�iATIO\T Oa"�,c, a'
SHEET
_ Paoe � of 4 Pa�es
'' C�RANTX;' COO?cRATTVcAGRE'cMc\T
ati'ARDD.aTc September 30, 2001
SPECI�L COn'DITTOl�'S
�
2. The recipient a�rees io comply «�ith ihe oitraiuzational audit requirements oi OMB Circular, A-
133, Audits of States, Local Governments, and ;�TOn-Profit Organizations, as ;urther described in
OJP's Financial Guide Chapter 19.
3. This uroject is to b� funded as a cooperative a�reement. The basis for usin� a coop�;atiee
a�reemeut is the substantial invol��ement of tiie Bureau of Justice Sfatistics (B7S) in pro�>idin«
information, �uidance, aad direction relati��e to criminal hisCory records improven�ents «�ithin �lie
SI2I?S. �JS WLI EXeSC1SC 5°1?�F2 grrrn��al 6VeT ?ile �:277'P tll'Cj°Ct. �:: 2.' iiiZ Su�i7S`aiiii¢I
ii�vo]��ement of BJS will include, but not be linuted to:
r�
u.
U.S. Dfi7'.AR"PAiB\T OP JL'STICE
OFT'ICL OF JLiS"tiCE PROGRA\dS
i nip ; 3).A � O7JDP
J:, BJS . ?JIJ � OVC
Determinin� the types of criminal I�istorp record infonnafion tliat ���ill be useiul to Federal,
staCe, and local agencies.
Identifyin� Federal infonnation reportin� standards and �uidelines and making tizem
avai]aUle to the recipient o: pro��idin� access to tl�em.
c. Providing technical assistance to tl�e reci�ient to eahance state cziminal ]listory recoids,
identify convicted felons and impro��e the quality and tiineliness of crii,�inal hisiory
in; onnation.
G�. 1IIi0IP11P� �I78 SOCI�IEII2 OI tlle St3illS Of t' ederal p iO�Idii1 I'°C(Llll'E771�i1fS ��PClii�3tlOi1S fllla
iunding Ievels.
o,rt> roa�-i aoonn �arv.;-s�> ��arvrots rnrno�s a�ir oi3soc.cre.
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�;.S. Dll'AR'I'?�tE'.<"f OI' JCiSTICE
OFFICL OT.II!ST7CE PROGRA�IS
�; OJP . BJ.A l OIJDP
X� B)S : . NII O�%C
i GRANT Xj COOPcRATI�'E AG2EE�A=1v'I'
�����. A��`nRDDATE: Se tember 30, 2001
2001-RG P
SPECIAL COA�DTTtO:�S
page 2 of 3
oa��� a-
Pz�° = o�_ Px�cs
a ?n ord°r tp ensure tl:at t6e ;�ational Incid°at-Based Repo� �in� System Program (�iBRS) is realizing the
oUjeciives in the most productive manner, the recipient a�rees to participate in a comprehensive evaluation
effor�. Iz is anticipated that the evaluation N�ill take place dtn ing che course of the urogram and �i ill likel�•
invoive eacii participatin� state. It is expected that the evaluation ���Ill have a minimal impact on s'tate
pronram personneland resource;.
5. All
W6en a contract amount exceeds �100,000 and there has been no competition for tiie a�vard, the recipient
must comply ��'ith rules ?o�'ernin? sole somce proctnement found in OJP's Finzrcial Guide.
� Appro� al of this projecc does not indica?e an approvzl of any consultani rate in e?:cess o; �4�0 per day.
Sp�cific and detailedjustincution must be submitted to and approved 1�y the Bureau of Ju>t�cz Stansucs
pricr to oLlination o� �xpend;tu� z of s��ch �unds.
7. The recipient acknowled�es that failure to submit an acceptable Equal Employmeni Opporiunity Plan (if
recipient is requi}ed to submit one pursuant to 28 CFR 42302), that is approved by the Office for Ci�'il
Ri�hts, is a violation of its Certified Assurances and may result iii the suspension oi the dra« do«'n o`funds.
8. Recipient a�rees that activities funded underthis award ���ill be closely coordinated with activities that are
uein� iunded under the Bureau of Justice Assistance Qyriie Memorial Staie and Loca] Lau� En`orcemei�t
Assistance pro��"am, or �n�ith State or local funds.
AVVARD CONTII�TUATIO\
sx�ET
o�� roaa.i annon_ �it���.;-s�� rr.c��ious r»tno�s nar, oi;sor,��n..
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PRO]'cC"!' NUN3ER:
2001—RG—Cti—x031
Szptember 30, 2001
EXHIBIT C
Pa�e 3 of 3
O�.• �L �—
SPECT9L CONDITIO?�S
S. The recipient 2�: t!;at ;s r�quireu pi �epo�t shall includc iLe slxtus of all tasla desa�ibed co���ards
�heir completion as �x�ell as an e� planation regardino che draw down of ,`undc (�r lack *h� eo�
' D. Reciuient aarees fl�at :�IBRS fundin� ($:00,000 ) �3�i11 be used ior the follo�� in�: ;��1i»»eapolii Police
Depa: - Funds �� ill be used to providz consultar.dcontractual ser��ices ;or �he ;,>:em; anah�sis and
sofi�n�are development; and 2) St. Paul Police Department - Funds �a�i11 ue used to provide
consultant/contractual services for the followin�: a) an evaluztion and implementation plan fo� t�'IBPS in
collaboration ���id1 the i�.4imleapolis PD; b} to de�elop and complete aI�TIBRS coinptian^e ;tud, ;
c) to develop and implement the �TBRS system; and d) to pro�-ide a Systems Ana!}�st and a Database
P� o�ram m er.
I 1_ The recipient of tl�ese funds is prohibited 5�om drawin= funds anainst this a��,�ard imtil ti�e recipient no±i:ies
iI7C . I.iiGiuiflii07l iP POSiit vi COIIidCi� iJj% l'NiliiZll COii'ZS�JG77ucIlC2� Ol il]IS IIli07'lll'<tT1011
teclmolo,}� piroject. This correspondence should include a brief description of the proj�ct. A co�p of thz
correspondence should be sent to your program mana�er. Once the copy has been received, the program
manager will retire this condition and in;onn you ofthis action_ The intent of tilis condition is to facilitate
comm�mication. Tiiis condition does not require that the point of contact concur «�ith the info, mation
technolo�y project.
12. Recipienta�rees fhat criminaljustice information systems designed, implemented, or upgrade? ��.�i±h gi$
NIBRS funds will be compatible, wllere applicable, with the FBI operated ?�'ational In�ident-3ased
Repating System (IvIBRS) and other applicable �ederat, statev.-ide or re,ional criminal justice informa�ion
sharin� standards and plans. y
GRA?��TEE ACCEPTANCE OF SPECIAL CONDITIONS
U.S.DGPARTAqE\TOPJUS"fICL A�'YARl/ �O�TTI�T�J�TIO��
OPFICE OFJliSTICE PROGRA�IS �HEET
OIP gIFl O]Jpp
Paoe_o; 4 ?aocs
X 31S NIJ OVC GRAh�TX COOP'tRAii\cl�GR'r,?M�:'f
4U'AR� DA i t:
OJP FOl2�I40(I(1/? (12L''\'.>-R7) I'RIL\'fOl•S rDi"tS0\S ARF OBSOi,F,"i'£.