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02-940r k r� ;� .� Presented By: Beferred To: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 ORIGINAL co,�nca F31e u oa - q y 0 Green Sheet # 203434 RESOLUTION OF SAINT PAUL, MIlVNESOTA � Committee:Date: WHEREAS, the 1VIinnesota Center for Crime Victim Services has awarded a grant to the City of Saint Paul for the period be nni September 1, 2002 and ending June 30, 2004; and WHEREAS, the purpose of tlus grant is to support the Family Violence Unit and more effectively respond to domesfic abuse against women, better insure the vic6m's safety, and hold perpetrators accountable for their violence; and BE IT RESOLVED, that the City Council accepts this grant and authorizes the City to enter into, and Chief William Finney to implement the attached agreement with the Minnesota Center for Crime Victim Services. DEP �NF�FFICEICOUNCIL � DATE INI71A7EO r� • 9/13/2002 GREEN S ET No. 203434 CONTACT PERSON 8 PHONE INfilAUO INfiIAUDATE �i411118mFinIIey 292-3588 � OEPARiYQRpREttO 5 arrcouxa� Q MU57 BE ON COUNCIL AGENDA BY (DATE) � n] iq� vP ASAP �tl}YATiORNEY t �CLERK L�J �FNANCIALSERVICFSq� �RLVKIALSEAV/ACCTG � �i INNYOR(ORASSISTANT) �RK,HTS 1�.� TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED Approval of the attached councIl resolution accepting a gant from the Minnesota Center for Crime Victim Seivices, authorizing the City of Saint Paul to enter into a grant agreement with the Minnesota Center for Crune Victim Services, and Clrief William Finney to implement a grant agreement with the Minnesota Center for Crime Victim Secvices. RECOMMENDATIONAppfoVe(A)OfRejeCf(R) P LSERVICECONTRACTSMUSTANSWERTMEFOILOWINGQUESTIONS: � 1. Has ihis personffirm ever worked under a contract for this departmerit? PLANNING COMMISSION ' YES NO CIB COMMITTEE 2. Has ihis personffrm ever been a ciry employee? CIVIL SERVICE COMMISSION veS no 3. Das this persoNfirm possess a sMll not normally possessed by any current aty employee� YES NO 4. Is this personmrm a targeted vendoR YES NO Explain all yes answers on separate sheet and attach to green sheet INITIATING PROBtEM !SSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The City of Saint Paul has received a grant from the Minnesota Center for Crime Vicrim Services for the period of September 1, 2002 through June 30, 2004. The purpose of this grant is to support the Family Violence Unit and more effecrively respond to domesric abuse against women, better insure th�vgc��4's�psafery, and hold petpetrators accountable for their violence. � `��,'�a`�l• ' $�� `� � ��. ADVANTAGESIFAPPROVED Ability to accept grant funds from the Minnesota Center for Crime Victim Seivices. �E P�� V��l� ��9�7�� DISADVANTAGESIFAPPROVED None. DISADVANTAGES IF NOT APPROVED Lost oppommity to receive grant funds. TOTALAMOUNTOFTRANSACTION$ $ZH�L,OOO.00 COST/REVENUEBUDGETED(CIRCLEONE) YES NO FUNDING SOURCE Minnesota Center for Crime Victim Serv ACTIVITY NUMBER 436 FINANCIAL INFORMATION (EXPLA�M ,i a� `i 4} THIS Grant Contrad, and amendments and supplements thereto, is beriveen the State of Minnesota, ading Minnesota CenterforCnme Victim Services, (hereinafter"STATE") and CitvofSt Paul Police Department Street St. Paul Minnesota 55101, (hereinafter "GRANTEE"). oa- 9�to its Commissioner of Public W HEREAS, the STATE, pursuant to Minn. Stat. §§ 611A.32, 611A21 and 611A.41 and Reorganization Order #� 82 requires the STATE to award grants for the development and operation of emergency shelter and support services for battered women and their children; community-based domestic abuse advocacy and support services programs; a community-based statewide program to aid victims of sex�al assault; and victim crisis centers and the Minnesota Legislature has empowered STATE to disburse state appropriated funds for this purpose, and/or W HEREAS, the STATE has been approved to receive monies pursuantto the Federal Victims of Crime Act (VOCA).42 U.S.C. 10601 et seq. (CFDA #16.575) for the purpose of providing suppiemental funding to aid in the provision of direct services to victims of cnme, a�d W HEREAS, the STATE has been approved to receive monies pursuant to the Federal STOP Violence Against W omen Act (VAWA) program of the U.S. Department of Justice, P.L. 103322 (CFDA 16.588) for the purpose of developing and strengthening effective law enforcement and prosecution strategies and victim services in cases involving violent crimes against women, and W HEREAS, the GRANTEE represents that it is duly qualifed and willing to perform the services set forth herein. NOW, THEREFORE, it is agreed: GRANTEE'S DUTIES A. � GRANTEE shall perform and accompiish such purposes and activities as are specified herein and in the GRANTEE'S "Fiscal Year 2003/2004 Grant Appiication For Special Pro�ect Programs" which is incorporated into this Grant Contract and on file with the STATE, located at North Central Life Tower, 445 Minnesota Street, Suite 2300, St. Paul, Minnesota 55101. Approved grant application will be sent with the Grant Contract at the time GRANTEE is required to sign Grant Contract. GRANTEE shall also complywith all program standards which are hereby incorporated by reference and made a part of this Grant Contract. All services provided by GR4NTEE pursuantto this grant shall be performed to the satisfaction of the STATE, as determined byihe sole discretion of its Authorized Representztive, and in accordance with all applicable Federal, State, and local laws, ordinances, ruies, and regulations. GRANTEE shall not receive compensation forwork found by the STATE to be unsatisfactory or performed in violation of Federal, State, or local law, ordinance, rute, regulations or STATE policy. C0oo032-06 (04a2-96) GrentContacl FYO3/oa MmnesotaCenterlorCnmeVCUmSernces (ADMIN.1051g) . 1 4 � j ` 6 i-qyo II. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services perfortned by GRANTEE pursuant to this Grant Contrac[ shall be paid by the STATE as follows: For State fiscal years 2003 and 2004 the STATE shall award GRANTEE the total sum of 5184,000. This sum shall consist of: O 592,000 is fos a domes6c violence law enforcement project for the Family Sexual Violence Unit, which consists of the following funds: • for FY03, funding shall not exceed $37,000 in VAWA law enforcement; and • for FY04, an additional $55,000 in VAWA law enforcement; and • a total match of $23,000. ❑ u�92,000 is for a domestic violence prosecution and court project for the Chronic Offender Project, which consists of the following funds: • for FY03, funding shall not exceed $26,000 in VAWA prosecution, and �30,300 in VAWA courts; and • for FY04, an additional $13,000 in VAWA prosecution, and $22,700 in VAWA courts; and • a total match of $23,000. 7he lotai obligation of the STATE for aIV compensation and reimbursement to the GRANTEE shall not exceed $93,300 for the State fiscai year 2003 (September 1, 2002, through June 30, 2003), and an additional $90,700 forState fiscal year2004 (July 1, 2003 through June 30, 2004). State and federal funds not expending by the GRANTEE during State fscal year 2003 will be carried fonvard and may be expended by the GRANTEE in State fiscal year 2004. This sum shall be the total fnancial commitment of the respective parties under this grant. If the total actual costs of the grant program(s) are less than this sum, the amount of funds provided bythe STATE shall be reduced accordingly. The toWi obiigation of the STATE for Federal funds being awarded Fo the GRANTEE for State fiscai year 2004 (July 1, 2003 through June 30, 2004) stated in this Grant Contractare contingent upon the STATE receiving continued Federal funding for these programs. If Federal funds for State fiscal year 2004 are not continued and awarded to the STATE as applied for by the STA7E, this Grant Contract shall be amended by the STATE immediately and sentto the GRANTEE priorto July 1, 2003 for execution, decreasing the Federal dollars and the STATE's obligation to the GRANTEE for programs running after Sune 30, 2003. CD00032-06 (ADMIN.105 Ninnesota Departm¢�� of Publ¢ Safety. Mmnesota Cenler for Crime Vitlim Services v . f .� oa- 9�0 B. TertnsofPavmentSTATEpaymentscheduleforgranifundsisdeterminedbysourceoffundsandwiilgeneraliyfollowtheschedules listed below. STATE reserves the right to adjust payment schedules, if needed, to ensure GRANTEE fiscal accountability and compiiance with terms of this grant or to allow efficient adminisVation of time-timited awards. 1. VictimsofCrimeAct,(VOCA)andViolenceAqzinstWomenAct,(VAWA)federalappropriatedfundsshallbedisbursedbySTATE to GRANTEE according to the following schedule: a. Ten percent (10%) of the VOCA, and VAWA grani award amount shall be zdvanced upon STATE's receipt of the executed Grant Contract. b. Subsequent grant payments shall be paid as reimbursements for actual expenditures incurred, paid and reported on the Financial Status Reports. c. GRANTEEwiilrequestreimbursementonaquarterlybasis(orotheragreeduponschedulenottoexceedm invoice pertaining to the first State fiscal year of this Grant Contract must be received byAugust 15, 2003. The final invoice pertaining to the second siate fiscal year of this Grant Contract must be received by August 15, 2004. d. Victims of Crime Act Funds: GRANTEES that are nonprofit organizations or Iocai units of govemment must meet matching requirements of 20%of the total VOCA project (VOCA grant plus match). Match must be in the fortn of non-federal cash or in-kind contributions. Funds granted to an Indian tribe or Native American organization or Indian reservations will require a five percent (5%) match (cash or inkind) to be used to coverthe total costs of the VOCA supported vic[im assistance pmgram or project. e. Violence Against Women Act Funds: A twenty-five percent (25%) cash or in-kind match is required for govemmental organizations and Indian tribal govemments. Matching funds cannot be derived from Fede21 funds. Indian tribal governments may use as match funds appropriated by Congress for the activities of any agency of an Indian tribal government or for the activities of the Bureau of Indian Affairs performing law enforcement functions on an Indian lands. Nonproft victim services programs are exemptfrom this matching requirement. 2. P was approved by STATE and is hereby incorporated by reference and made a part of this grant. The GRANTEE will submit a revised budget for any deviation of 10% or more behveen approved lines. The revised budget must be approved by the STATE before any expendiWres can he made, based on the revised budget. 3. GRANTEEshalinotseek,norshallSTATEpayanyfederalcompensationtoGR4NTEEforanyoverheadoradministrativecosts othervvise portrayed as direct ex{�enses with the GRANTEE budget line items. 4. GRANTEE shall expend grant funds allocated for these programs according to the GRANTEE'S "Fiscal Year 2003/2004 Grant Application For Special Project Programs" which is incorporated into this Grant Contract and on file with the STATE, located at North Central Life Tower, 445 Minnesota Street, Suite 2300, St. Paul, Minnesota 55101. C. The total obiigation of the STATE for Federal funds being awarded to the GRANTEE for State Fscal year 2004 (July 1, 2003 through June 30, 2004) sWted in this GrantContract are contingent upon the STATE receiving continued Federalfunding for these programs. If Federal funds for State fiscal year2004 are not continued and awarded to the STATE as applied for bythe STATE, this Grant Contract shall be amended by the STATE immediately and sent to the GRANTEE prior to July 1, 2003 for execution, decreasing the Federal dollars and the STATE's obligation to the GRANTEE for programs running afterJune 30, 2003. tll. CONOITtONS OF PAYMENT A. All services provided by GRANTEE pursuant to this Grant Contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its Authorized Representative, and in accord with ail applicabie federal, state, and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. B. If at any time such funds become unavailabie, the grant shall be terminated immediately upon written notice of such fact by the STATE to the GRANTEE. C. If at any time it is determined that grant funds are being significantiy underutilized, the STATE may reduce the amount of the grant and reallocate the funds to ensure that all available funds are fully utilized for the intended purposes. D. Expenditures for each State £scal year of this Grant Contract must be for services performed within applicable State fiscal years. IV. TERM OF GRANT This Grant Contract shail be effective on September 1, 2002, or upon the date that the fnal required signature is obtained by the STATE, pursuantto Minn. Stat. § 16C.05, Subd. 2., whicheveroccurs later, and shall remain in effectuntil June 30, 2004, or until all obligations set forth in this Grant Contract have been satisfactorily fuiflled, whichever occurs first. Once this G2nt Contract is fully executed, the GR.4NTEE may claim reimbursement for expenditures incurred pursuant to Ciause II., of this Grant Contract on or after September 1, 2002, and such reimbursement shail be governed by the terms of this Grant Contract. CD00032-06 (04-22-96) Grant Contract FVO:✓C4 Mmnesota D¢paM1menl of Publtc Safety. Minneso�a Center for Crime Uchm Services (ADMIN. 1051g) oa. qyo Funding made available pursuantto this grant shall be used only for actual expenses incurred in performing and accomplishing the purposes and activifies described herein behveen the above effective dates. No costs incurted prior to or after the end of the grant period will be compensated by the STATE. Requests for an extension ofthe grant period in orderto complete program activities and expend remaining funds must be made in writing by the GRP.NTEE and be received by STATE no laterthan 30 days before the ending date of the grant. If approved, e#ensions ar2 generally limited to a period of 30 to 90 days beyond ihe original ending date of the grant, resulting in an amendment to this Grant Contrac[. Requests for extensions pertaining to Federal funds may be made only when it is anticipated that there will be an unexpended balance of at least ^ �500.00. The iotal o6ligation of the STATE for Federal funds being awarded to the GRANTEE for State fiscal year 2004 (Juty i, 2003 through June 30, 2004) stated in this Grant Contract are contingent upon the STA7E receiving continued Federal funding for these programs. if Federai funds for State £scai year 2004 are not continued and awarded to the S7ATE as applied for by the STATE, this Grant Contract shali 6e amended by the STATE immediately and sent to the GRANTEE prior to July 1, 2003 for execution, decreasing the Federal dollars and the STATE's obligation to the GRANTEE for programs running afterJune 30, 2003. V. FISCAL REQUIREMENTS � . . A. GRANTEE may not use funds received underthis Grant Contract to supplant or substitute for other sources of support. B. No funds wilt be disbursed for activities not identified in the goals and objectives submitted on the grant application forms prescribed by the STATE. No funds from a specific funding source will be disbursed for activities that do not meet the requirements of that funding source. C. GRANTEE shall complywith all policies, procedures, and provisions applicable to each source of funding received. GRANTEE shall complywith the current Minnesota CenterforCrime Victim Services Financial Guidelines Manual for Recipients of Stateand Federai Funding, Twelfth Edition, June 2001. D. GRANTEE shall have forty-five (45) days immediately following the expiration of the grant period to liquidate all unpaid obligations related to the program which were incurred on or before the last day of the grant period, and to submit a report of all funds received and disbursed. If a report is not submitted within this time period, expenses claimed on the report may be disaflowed and the STATE may request a refund of those monies from the GRANTEE. E. GRANTEE agrees to return to the STATE ali funds received under this grant which are not property encumbered as of the last day of the grant period for allowabie program costs and expended within forty five (45) days following the end of the grant period. Any such payment for GRANTEE to STATE shall be by check made payable to "Minnesota Department of Public Safety." F. GRANTEEshallretainailfinancialrecordsforaminimumofsix(6)yearsafterthedateofsubmissionofthefinalfinanciatstatusreport, or until completion of an audit which has commenced before the expiration of this six-year period, or untii any audit findings and/or recommendations from prior audit(s) have been resolved between the GRANTEE and STATE, whichever is later. G. GRANTEE agrees to comply with the Single Audit Act of 1984 (Public Law 98-502) and OMB Circular A-133, as applicabfe, which provide forthe audit of subrecipients who expend totai directand indirect federal assistance of $300,000 or more during a fiscal year. VI. REPORTINGREQUIREMENTS A. All requests for reimbursement by GRANTEE shall be submitted to STATE utilizing the format identified within 30 days a(terthe end of the reporting period. The necessary reporting forms wili be sent to GRANTEE with the fully executed grant. B. Using forms prescribed by STATE, GRANTEE shail submit a semiannual narrative of the progress achieved towards the accomplishment of the goals and objectives within 30 days afier the end of each six-month period. C. GRANTEE shatl also submit a Quarterly Statistical Report of services provided in the format prescribed by STATE within 30 days after the end of each quarter. D. GRANTEE shall submit such other reports and attend meetings and training as STATE shall reasonably request. E. STATE shall have the authority, during the course of this grant period, to conduct an evaluation of the performance of the GRANTEE. F. Ail reporting fortns may be modified or changed at the discretion of the STATE during the grant period. VII. CANCELLATION ThisGrantContractmaybecanceiledbytheSTATEorGR4NTEEatanytime,withorwithoutcause,uponthirty(30)days written notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, forwork or services satisfactorily performed. Also, in the event of such a cancellation, the STATE shali be entiUed to repayment, determined on a pro rata basis, of any funds initially advanced by the STATE to the GRANTEE. The STATE may cancel this Grant Contract immediately if the STATE finds that there has been a failure to comply with the provisions of th�s Grant Contract, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been orwiil not 4 CD00032-06 (04-2296) 62ntConiracl FY03iO4 hLnneSOaCenl�forCr e (4DMIN 1051g) � '` '' 01-g�o , , be fulfilled, the STATE may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. VIII. STATE'S AUT4iORlZED REPRESENTATIVE The STATE'S Authorized Representative for the purposes of administration of this Grant Contract is the GRANTEE'S assigned grants analyst. Such representative shali have final authorityforaccepfance of GRANTEE'S services and if such services are accepted as satisfactory, shall so certify on each Financial Status Reportsubmitted pursuantto Clause II, paragraph B. The GRANTEE'S Authorized Representative, Bev Hail Commander. �00 E. 9 �'" Street. St. Paul. Minnesota 55101. 651-292-3597, or designee and/or successor in office shall have full authority to represent GRANTEE in its fuifillment of the terms, conditions and requirements of this Grant Contract. IX. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obiigations under this Grant Contrzct without the prior written consent of the STATE. X. AMENDMENTS Any amendments to this Grant Contract shall be in writing, and shall be executed by the same p2rties who executed the onginal Grant Contrac[, or their successors in o�ce. XI. LIABILITY GRANTEEmustindemnify,save,andholdtheSTATE,itsagents,andemployeesharmlessfromanyclaimsorcausesofaction, inciuding attorney'sfeesincurredbytheSTATE,arisingfromtheperformanceofthisGrantContractbyGRANTEEorGRANTEE'Sagents � or employees. This cfause will not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this Grant Contract. XII. STATE AUDITS Under Minn. Stat § 16C.05, subd 5, the GRANTEE's books, records, documents, and accounting procedures and practices relevant to this Grant Contract are subject to examination by the STATE and/or State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Grant Contract. XIII. GOVERNMENT DATA PRACTICES ACT The GRANTEE and STATE must comply with the Minnesota Government Data Practices Act, Minnesota Statute, Chapter 13, as lt appfies to alf dala provided bythe STATE in accordance with this Grant Contract, and as itapplies to all data created, collected, received, stored, used, mainta�ined ordisseminated bythe GRANTEE in accordance with this GrantCOntract. The civil remedies of Minnesota Statutes Section 13.08 apply to the release ofthe data referred to in this ciause by eitherthe GRANTEE orthe STATE. In the event the GRANTEE receives a request to release the data referred to in this clause, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. GRANTEE is also required to comply with Minnesota Statute 611A.32 Subd. 5. XIV. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS A. The STATE shali own ail rights, title and interest in all of the materials conceived or created by the GRANTEE, or its empioyees or subgrantees, either individually or jointiy with others and which arise out of the performance of this Grant Contract, including any inventions, reporis, studles, designs, drawings, specifications, notes, documents, software and documentation, wmputer based training modules, electronically, magnetically or digitally recorded material, and otherwork in whatever form ("MATERIALS"). The GRANTEE hereby assigns to the STATE all rights, title and interest to the MATERIALS. GRANTEE shall, upon request of the STATE, execute all papers and pertorm ali other acts necessary to assist the STATE to obtain and register copyrights, patents or other forms of protection provided by law for the MATERIALS. The MATERIALS created under this Grant Contract by the GRANTEE, its employees orsubgrantees, individuallyorjointlywith others, shall be considered "works made for hire" as defned bythe United States Copyright Act. All of the MATERIALS, whether in paper, electronic, orother form, shall be remitted to the STATE by the GRANTEE, its employees and anysubgrantees, shail not copy, reproduce, allow orcause to have the MATERIALS copied, reproduced or used foranypurpose other than performance of the G RANTEE'S obl igations under this Grant Contract without the prior written consent of the STATE'S Authorized Representative. B. GRANTEErepresentsandwarrantsthatMATERiALSproducedorusedunderthisGrantContractdonotandwillnotinfringeuponany inieilectuai property nghts of another, including but not Iimited to patents, a�pyrights, trade secrets, trade na mes, and service marks and names. GRANTEE shall indemnify and defend the STATE, at GRANTEE'S expense, from any action or claim brought against the STATE to the extent that it is based on a claim that all or part of the MATERIALS infringe upon the intellectual property rights of another. GRANTEE shall be responsiblefor paymentof anyand ail such claims, demands, obligations, liabilities, costs, and damages including, but not limited to, reasonable attorney fees arising out of this Grant Contract, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in GRANTEE'S or the STATE'S opinion is Iikely to arise, GRANTEE shalV atihe STATE'S discretion either procure for the STATE the right or license to continue using the MATERIALS at issue or replace or modify the allegedly infringing MATERIALS. This remedy shali be in addition to and shall not be exclusive to other remedies provided by law. CDOW32-os (04-22-96) GranlCOnt2ct FYO3/Oa MmnesotaDepanmentofPUblicSafety. Minnesoia Center tor Cnme Viclim Seiv�ces (ADMIN 1051g) i • i � oa-9y� xv. PueuaTr A. Any publicity given to the program, publications, or services provided resulting from this Grant Contract, including, but not limifed to, notices, informational pamphlets, press releases, research, reports, signs, and similarpublic notices prepared byorfortheGR4NTEE or its employees individually orjoin8ywith others, or anysubgrantees shall identifythe STATE as the sponsoring agencyand shali not be celeased, unless such release is a specific part of an approved work plan included in this Grant Contract prior to its approval bythe STATE'S Authorized Representative. B. GRAN7EE agrees when issuing statements, press releases, bids, solicitation, or other documents describing the project, to provide information on the amount and proportion of federal funds supporting the total cost of the project or program. C. GRANTEEagreesthatanyedurationalmaterialsproducedwithstateorfederalfundsmustbeavailableuponrequesttotheSTATEfor distribution. All educational materiais, data orotherwritten materials developed by GRANTEE in the performance of duties underthis grant may be reproduced and distributed by STATE with the exception of information which could lead to the identification of a service recipient of the GRANTEE. XVI. WORKERS' COMPENSATION The GRANTEE certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, periaining to workers' compensation insurance coverage. The GR4NTEE's employees and agents will not he considered STATE employees. Any claims thai may arise under the Minnesota Workers' Compensation Act on behaif of these �employees and any Gaims made by any third party as a, consequence of any act or omission on the part of these employees are in no way the STATE's obiigation or responsibility. XVII. GOVERNING LAW, JURISDICTION AND VENUE Minnesota law, without regard to its choice-of-law provisions, governs this 6rant Contract. Venue for all Iegai proceedings arising out of this Grant Contrad, or its breach, must be in the appropriate state orfederal court with competentjurisdiction in Ramsey County, Minnesota. XVlll. FEOERAL ASSURANCES GRANTEE agrees to comply with the following federal statutes and regula4ons: A. Druq-freeWorkolace: IfthisGrantContractinvolvesanawardof$25,00O.00ormore,GRANTEEcertifesthatithascompiiedwiththe provisions of the Drug Free Workplace Act of 1988, P.L. 100-169. B. ExecutiveOrder12549onDebarmentandSusoension,andtheimplementingregulation,requiresthattheGRAN7EEceRifyithasnot been debarred or otherwise excluded from partiapating in any other transaction with a federal department or agency. C. Federal Restrictions on Lobbvinq: imposed by31 U.S.C. Section 1352, requiresthatanyorganization receiving federal funds certifythat no federally appropriated funds wili be used to pay anyone forthe purpose of influencing agency employees or members of Congress. D. Victim Comoensation Claims: If receiving VOCA funds, GRANTEE agrees to assist crime viciims in fiing claims for compensation. GRANTEE must comply with Pubiic Law 103-227, Part C- Environmental Tobacco Smoke, aiso known as the Pro-Children Act of 1994 (Act). This Act requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted by an entity and used routinely or regularlyforthe provision of health, day care, education, or libraryservices to children underthe age of 18, ifthe services are funded by Federal Programs either directly orthrough the State or locai governments. Federal programs inciude grants, cooperative agreements, loans orloan guarantees, and contracts. The lawdoes notapplyto children's services provided in pnvate residences,facilities funded soleiy by Medicare or Medicaid funds, and portions of facilities used for inpatient drug and alcohot treatment. XIX. DATA DISCLOSURE Under Minn. Stat. § 270.66, and other applicabie law, the GRANTEE consents to disclosure of its social security number, federal employer tax identif cation number, and/or Minnesota tax identlfiration number, already provided to the STATE, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identifcation numbers may be used in the enforcement of federal and state tax Iaws which could resuli in action requiring the GRANTEE to fle state tax retums and pay delinquent state tax liabilities, if any, or payother state liabilities. XX. OTHER PROVISIONS A. GRANTEE further agrees to maintain written policies and pmcedures regarding Sexual Exploitation, AIDS, Reproductive Options, Affirmative Action, and Sexual Harassment. B. GRANTEEfurtheragreestoprovideSTATEwithcurrentlistofBOardofDirectorsandOfficerswithanychangessubmittedimmediately. C. The STATE reserves the right to include in the grant, at any time during the term of the grant, special administrative requirements deemed necessary to assure the GRANTEE'S successful implementation of the program. The STATE will notify the GRANTEE in writing of any special administrative requirements. 6 CD00032-06 (04-22�96) GroN Gontract PY03ro4 M nreso a Ceme� for Cr e (ADMIN. t051g) ,. ..� •; iN W ITNESS W HEREOF, the parties have caused this Grant Contract to be duly executed intending to be bound thereby. 03,�9�0 APPROVED: 'I. GRANTEE: 3. STATE ENCUMBR.4NCE VERIFICATION: GR.4NTEE ertifies fhat the appropriate person(s) have lndividual certifres thaf funds have 6een encumbered as re " ed by execuEed this rant Contract on 6ehalfof fhe GR.4NTEE as Minn. Stat §§ 16A.15 and 16C.05 required by app " able articies, by-laws, resolutions, or o�dinances. Signed: � Title Date: Grant Contract No.: q9 � 6"' Q Date \ Distribution: Agency - Original (full xecuted) grant contract Grentee State Authorized epresentative By Title Date 2. STATE AGENCY: By (with delegated authority) Titte Date � } O {02 fUu � � ��r' �,��J S�c�,r.u{vr2 S `�e� 7 C000�32-06 (Oa-22-96) Gran[COntrnct FY03I04 Mmnew�aDepartrrenrofPubiic5afery, (AOMtN 1051g) blinnescWCenlerfcrCrimeViC.imServ¢es . Minnesota Center for Crime Victim Services Grant Application Component Special Project or Undesignated Program ST. PAUL POLICE FAMILY SEXUAL VIOLENCE UNIT- LAW ENFORCEMENT Program and Component Name I. This component qualifies as a time-limited special project for which no minimum standards are applicable. II. The activities submitted sufficiently outline the steps which will be taken to achieve the proposed project goals and requirements. Objectives are specific and measurable. PROPOSED BUDGET — FY03/04 VAWA ORGANIZATION NAME: St. Paul Police Department - Famify Sexuai Violence Unit - Law Enforcement Forrn B 03. 9�1� Columns A& B are aZready formatted to cun Numbers wi11 be formatted when you exit the text form fzeld. Columns will nat automatically calculate TOTALS. Column A Total Proposed Budget Column B VAWA Budget Column C Other Budget Sources Personnel Payroll Taxes/Fringe Benefits Contract Services Travel Food/Meals Training Printing Postage Telephone P u bl icity/Advertising Rent/Mortgage Utilities Insurance Maintenance/Repair Office Supplies Program Supplies Equipment Other (specify below): $793,217.00 $221,489.00 $66,311.OD $25,689.00 It is not necessary to itemize Column C. At the bottom of this column, in the TOTALS row, indicate the total amount of funds to be used for this project that is provided through other budget sources. � y �J TOTALS 5� �92,000.00 $922,7os.00 Note: Column A TOTAL amount should equal the sum of Columns B and C TOTALS. List the names of additional funding sources. Please asterisk (`) those sources that are secured: City Police Department budget will fund tMe remair.ing $922,706 for the police department. The FSVU revenue stream was cut during t he state budget cuts and wilf be disbanded without VAWA $$. Word Form Created 7/2001 pmmxvO�SC�v�v��T��vv �� n� o�?� c-� _'ip N ��'n<? �`�'m � �3 ' � »w.�� 4� N O O 'o � c a y a j m � D' m a� � x�—° N'� 3 �� O d fl. N l9 (J �. C/1'6 m l0 �' 2 =� N � N 9 9 v�i ."0 O� n H� Q C'O N � y y � q N N � � N \ \ N � O O O � C1 � y O C n 1D M � � C1 S T L�' 7 Q N � C � O � y O � CY � � � ° � Z w N W . -� N � n � 9 �<' � 6 � � � °' O o � 3 � o O m W v X �� m � 3 � � w � S � N M n S :�n' A � y N N N � 7 O 0 0 0 N < � f, � Aj Q � � � m (Q �� o ,�. 3 y� N "' N .�+ �^ Z O O • � y � Z °� 3 ; o •`°. F r� � m �3 m m y � o " c [ � D (p N O � e c � J y m � �O �� F y � 6 O � ss � N N � � _ a 0 m 0 � a � E', G O � � O N � � v < G m � 0 n N 3 m � a �-9�0 � � Q � � � M n � W � Q D G � D Q. Z � "1 C1 < � � '71 -G 0 W O A 0 � � � N n � � N � O A O Minnesota Center for Crime Victim Services Grant Application Component Special Project or Undesignated Program ST. PAUL POLICE FAMILY SEXUAL VIOLENCE UNIT- CHRONIC OFFENDER PROJECT Pro�am and Component Name I. This component qualifies as a time-limited special proj ect for which no minimum standards aze applicable. II. The activities submitted sufficiently outline the steps which will be taken to achieve the proposed project goals and requirements. Objectives are specific and measurable. ,. �. PROPOSED BUDGET — FY03/04 VAWA oa-9�o Form B ORGANIZATION NAME: St. Paai Potice Department - Family Sexua! Violence Unit - Chronic Offiender Project Columns A& B are aZready formatted to currency. Numbers will be formatted when you exit the text form field. Columns wi11 not automatically caZculate TOTALS. Cofumn A Total Proposed Budget Personnel Payroll Taxes/Fringe Benefits Contract Services Travel Food/Meals Training Printing Postage Telephone Pu blicity/Advertisi ng RenUMortgage Utilities Insurance Maintenance/Repair Office Supplies Program Supplies Equipment Other (specify below): $793,217.00 $221,489.00 Column B VAWA Budget $66,311.00 $25,689.00 Column C Other Budgef Sources It is not necessary to itemize Column C. At the bottom of this column, in the TOTALS row, indicate the total amount of funds to be used for this project that is provided through other budget sources. � V � TOTALS $1 $92,000.00 $922,7os.00 Note: Column A TOTAL amount should equal the sum of Columns B and C TOTALS. List the names of additional funding sources. Please asterisk (`) those sources that are secured: City Police Department budget will fund the remaining $922,706 for the police department. The FSVU revenue stream was cut during the state budget cuts and will be disbanded without VAWA $$. Word Form Created 7/2001 .. ,. r � t pmmxv0�� cAV�vv-i� � vv m E to y to ��^° g<p N? �. Oa <?�� in wmoo3[n��'p,�o m�°ro �� m...�� o�c o.fnv � � �'Dm 91 (n� �° n p- C 9 m(�D �� y Z�!D y � N � � 9 a y � m � y� p C D y 9 H N O 'O q � m F N - 0 � m � � � A 7 7 n i 7 "' n 7 D A { A� O � � � �C y o � 7 � O N �� N r" n Z O y � z o ° ' o � �o � (n � N � 9 O � N� � � 3 � � O O N y • a � ' N -O o ad m •'` c o » 3 � °� o o �o � y O C n W O 3 N n S T c � Q N o � � � � n S � m � 2 5'i N 01 . -� n n � 9 � < „a� � � °� o � f o O m m d x �� m � - 3 � � m n � � m .. n 3 M � � a � N �' 0 0 0 � m < � � �' I^ 0 c � � o c �i � a� N �O N = m '� 3 y n o � �� s N v � n . � n w 0 � � m a � G � X C v � 'o � � N C � c� � O 7 n 0 N a m � az-9vo � � a � � � C1 fl � W C Q. � � C � Da z sv � C � � '7l � 0 w 0 .p O � � � N n � � � � � � 01-q�.o Minnesota Center for Crime Victim Services Fiscal Year 2003/2004 Grant Application for VAWA Special Proj ect Programs Final Approved Copy ST. PAUL POLICE FAMILY SEXUAL VIOLENCE UNIT- CHRONIC OFFENDER PROJECT Program Name 7-a �-�� - Program Specialist Signature 7ean Miller Date Print Name ,� y. APPLICATION COVER SHEET — FY03/04 VAWA Fortn A O,.-9yo 9. Category Of FUnding (check off either the singie category in which you are applying, or aIi applicable categories if your proposal is a combinaUon of services and/or systems): 1. Lawenforcementgrants ❑ Domestic violence related ❑ Sexualassaultrelated 2. Prosecution grants � Domestic violence related ❑ Sexual assault related 3. Court related grants � Domestic violence related ❑ Sexual assault related 4. Victim services special projects ❑ Domestic violence related ❑ Sexual assault related 5. Victim services: new on-going direct services ❑ Domestic violence ❑ Sexual assault 6. American Indian women grants ❑ Domestic violence related ❑ Sexual assault related 7. Model development of multi-system intervention ❑ Domestic violence / sexual assault combined 2. Leg81 OrganizatiOn: (Applicants must be a nonprofit organization, a iocal unit of government, an American fndian tribal government, a legal services organization, a state, local or tribal court, a state agency, or have a fiscal agent that meets one of these requirements) Name of Cegal Organization: St. Paul Police Department FederallD#:41-6005521 StatelD#:0080250 Address: 100 E. 11 Street City/State: St. Paul Contact Person: Bev Hall Phone: 651-292-3597 Fax: 651-292-3529 3. Type of Organization: (Check all that appiy) A. ❑ Non-profit Organization B. � Local Unit of Government C. ❑ American Indian Tribal Government D. ❑ Legai Service Organization E. ❑ State, Local or Tribal Court F. ❑ State Agency Zip Code: 55101 Title: Commander E-maii: bev.hail(a)ci.stpaui.mn.us 4. P�og�am: (If different than legal organization) Name of Program: St Paul Police Famiiv Sexual Violence Unit Chronic Offender Prolect Address: City/State: _ Contact Person: Phone: Fax: 5. Service Area: Geographical Area: St. Paul Total Population to be served: 287.000 Zip Code: _ Title: E-mail: Speciai population focus, if any: domestic abuse victims Word Form Created 7(2001 : :' Form A1 OVERVIEW OF TOTAL AGENCY — FY03/04 �� ORGANIZATION NAME: St Paul Police Department - Familv Sexual Violence Unit - Chronic Offenders Proiect Using only this page, please provide a brief historical overview of your organization. Include how long your organization has been providing services and a description of the services you provide. Include your agency's mission and how it fits with your philosophy, knowledge, and understanding of violence against women, in regard to victims of domestic violence and sexual assault. If your project purpose focuses on a particular underserved community or population, describe your understanding and experience working with this population (see "cultural competence" in Defrnition section of the RFP, page 4.) If your organization is newly formed, aiso describe where you are developmentaliy (e.g., what steps have been taken with regard to incorporation, fund�aising, board development, networking with other agencies, etc.). The St. Paul Police Department appointed its first Chief in 1854, the year in which the city was incorporated. The City of St. Paul has a population of 287,151 and is approximately 55 square miles in area. Much of the character of the St. Paul Police Department, similar to the city it serves, derives from the energy, growth and very distinct and diverse personalities of its city's neighborhoods. The strong neighborhoods, private and non- profit organizations, businesses and government entities create a rich foundation for the City of St. Paul; enhanced with the fsequent visits of the broader community of the metropolitan area's 3.5 million residents. The St. Paul Police Department is tenacious in its mission "to protect and to serve"; protect the rights of each person within its jurisdiction to be free from criminal attack, to be secure in their possessions, and to live in peace. The Department is charged with responding to and investigating all crimes which occur within the city limits. To accomplish this task the department has an authorized sworn strength of 576 peace officers and 236 support staff. The department is considered a"full service" agency with the infrastructure necessary to perform all tasks related to law enforcement. The Saint Paul Police Department is dedicated to employing, retaining and promoting a staff that is reflective of the diversity of the community it serves. In the past ten years the department has recruited and hired 259 females and 137 people of color; representing a respective increase of 139 % and 260%. Materials and resources are available in three different languages, and over 300 court certified interpreters are on staff and/or on call to assist non-English speaking persons and the hearing impaired. The Department and all its facilities are handicapped accessible throughout 14 different areas across the city. In the past ten years the St. Paul Police has successfully woven community partnerships into the infrastructure of the DepartmenL ln 1992, Chief William Finney began to instill the philosophy and practice of community-policing, tailored specifically to the unique needs of the city. This community-policing resulted in: Targeted problem-oriented policing, Telephone reporting, Citizen surveys, Victim assistance program, Neighborhood-based police stations, Drug-free zones around schools and parks, Police/youth programs, D.A.R.E., Assignment of officers to beats, Neighborhood watch, Citizen advisory councils, Community policing training for officers, Block clubs, Graffiti abatement program, Curfew/truancy enforcement and School resource officers. During the tenure of Chief Finney, the department has added several new components to combat crime; the Force Unit; Gang Unit; Asian Task Force; Horse Patrol, and Motorcycle Patroi. These work in congruence with existing units, i.e. the Asian Community Outreach Program, Canine Unit, to eliminate violence in our community. In 2001, in alliance with the Saint Paul Intervention Project (with which the Department has had a fifteen year relationship) and the support of the Joint City/County Prosecution Team and the City Attorney Office, the St. Paul Police created a model Family Violence Unit to more effectively respond to domestic abuse against women, better insure the victims' safety and hold the perpetrators accountable for their violence. In its first nine months, the project has already far exceeded expectations. The work of the new Unit has already greatly influenced a) the beginning of the critical work of ensuring repeat, chronic abusers are no longer abie to re- offend, b) increasing victims' safety and reducing their barriers to receiving help, c) the ability and opportunity for each arm of the system and battered women's programs to work in partnership, and d) the way the Department as a whole responds to domestic abuse calis. Word Form Created 7/2001 S Fortn A2 PROJECT OVEf?VlEW / DESCRIPTION OF NEED � ORGANIZATION NAME: St Paul Police Department - Familv Sexual Violence Unit - Chronic Offenders Proiect Using no more than two pages, please provide a comprehensive description of the project (inciude the long-ferm vision, if applicable — see Criteria for Funding in the RFP, page 9). Please describe and justify the need for the proposed project. You should document, as ciearfy as possible, wfiat problems you want to address; gaps in services; geographic, economic or language barriers; or other specific indicators of needs. Describe how women who are victims of domestic violence and/or sexual assault will benefit from this project. If applying to serve a particular community, also address the unique safety needs of women in that communiry. The City of Saint Paul has a population of 287,151, with an estimated 51% being female. One out of every four women in Minnesota is battered. Children in homes where domestic violence occurs are physically abused or seriously neglected at a 1500% higher rate than the national average. Recent statewide statistics bear out these findings. This past year ten children were killed by a batterer. During that same time period, thirry-two women were murdered by a current or former intimate partner or other family/household member. The St. Paul Police Department fully recognizes the significance of these and other domestic related tragedies, and the devastating toll they take on our neighborhoods and community. In the year 2001, the St. Paul Police responded to over 16,528 for service in the area of domestic disputes, of which approximately 4,116 domestic assault crimes were reported. These reports include Aggravated and Misdemeanor pomestic Assaults, Violations of Orders of Protection and Gross Misdemeanor Interference with 911. They do not include the substantial number of sexual assaults committed by a spouse/partner against the victim, or the physical or sexual assault committed against a child by a family member. An estimated 35% of the 2,300 incidences were able to be submitted to be charged. The St Paul Potice Department recognizes that they cannot address the issue of violence against women alone. The Qepartment has a long and rich history of working coilaboratively towards ending domestic violence; ranging from developing and implementing a concentrated domestic assault enforcement policy/practice and establishing a division responsible for restraining order violations and follow-up on cases where there was no arrest at the scene, to beginning a 1984 partnership with the Saint Paul Domestic Abuse Intervention Project (a grass-roots battered women's program) and participating in numerous community initiatives that concentrate on domestic abuse on a local, state-wide, and national level. In 2001, after conducting research on models for domestic abuse units within a police department, the SPPD found that none existed on either a state or national level. In answer to this dearth of resources, the SPPD developed their own model. The Famity Sexual Violence Unit opened in September of 2001. It was a natural next step for the department given its commitment and expertise in the area of domestic abuse. The city itself had an ideal size and cultural mix to successfully design, implement and assess the model Family Violence Unit. The Unit was formulated in a manner that could be easily replicated by other police departments. The foundation of the new Unit is based on the knowledge, that a) domestic violence is cyclical in nature and wreaks havoc on every facet of our society; b) even though prevention is the ultimate goal, intervention is a very strong method for future prevention, due to the generational cycle of abuse, c) expeditious identification and prosecution of offenders is critical in ensuring victim's safety and/or that the perpetrators violence will not be redirected to another victim, and d) developing strong collaborations within the criminal justice system and throughout the community is imperative in assisting victims and holding perpetrators accountable for their violence. The �ew Family Violence Unit has resulted in one unit responsible for, and overseeing the entire process. The centralizing of responsibility has allowed better tracking of cases/assailants, and enabled the victims to receive more effective and efficient services. The new Unit, which has created an umbrella over all crimes against the family within the St. Pau� Police Department, has ensured each division: a) works in collaboration, creating more efficient intervention, b) receives speciai/on-going training on domestic violence, and c) is held to a new level of accountability. The Unit facilitates, through its service delivery model, other divisions becoming victim centered, focusing on victim safety and barriers, and working toward empowering the victim in decisions Word Fortn Created 7/2001 Fortn A2 PROJECT OVERVIEW / DESCRIPTION OF NEED 8�,�c�ct0 related to her case. The Unit trains all of the divisions under its umbrella on the needs of victims from communiiies ofi cotor, the process of instituting a strong protocol for family violence investigations, and how to establish and sustain multi-discipline partnerships in achieving its work. The FSVU works closely with a number of entities, including, but not limited to, the St. Paul Domestic Abuse Intervention Project, Joint Prosecution Unit, and the City Attorney's Office. The newly created Family Sexual Violence Unit has efficiently facilitated the process by which domestic violence cases are investigated and brought to successful resolution. Rapid intervention with offenders, greaier assistance and protection to victims, and wosking in partnership with the community and other arms of the system has resulted proportionally in an overall increase in charges and convictions in relation to domestic violence crimes. in its eight months of existence, the Family Sexual Violence Unit has already greatly expanded and enhanced the legal action and standard of protection in domestic assault cases. Since its inception, the Family Sexual Violence Unit's domestic abuse component has averaged 78 new victim contacts and 73 follow-up visits per month. There has also been a 4.8% increase in domestic assauit cails (a byproduct of the Unit creating greater victim access to and level trust in law enforcement), and an increased rate of domestic crime arrests by 6.5%. The Unit provides training to all the patroi officers on procedures and expectations when responding to domestic violence calis. A by-product of this training has been a 16% increase in the number of Gone on Arrival and Violations of Orders for Protection cases submitted to be charged. The Unit strives for a consistent departmental response to dv calls, reviewing 100% of the domestic abuse reports and providing feedback to the corresponding officers. FSVP officers provide an average of two community outreach and education preseniations per month on the services of the Unit. As a means of ensuri�g a strong community and systems network to combat abuse, Unit staff meet monthly with the St. Paul Intervention Project, and the Joint Prosecution Unit of the City and County Attorney's office. Funds from the VAWA grant will be used to build on the success of the new Unit, placing emphasis on the arrest and prosecution of repeat/chronic abusers. The overall objective will be to decrease incidence of repeat offenses by monitoring chronic offenders. A working group, (comprised of the Family Violence Unit, St. Paul intervention Project, and the Joint Prosecution Unit of the City and County Attorney's Office, and the City Attorney) will coordinate a consistent system response to repeat offender cases from first victim contact to final case disposition and sentencinglconditions of release. The group will define the threshold for "chronic offenders", design protocols that red flag chronic affenders for each step of the legal process; create a coordinated system to track offenders and implement surveillance/monitoring activities. This project will conduct audio monitoring of prisoner converations from the jail. This will be used to reduce the number of piea bargains to lesser charges and increase the conviction rate. The overall result of the project will be an increased rate of charging of chronic offender dv cases a�d obtaining convictions. By focusing on chronic offenders, implementing new protocols regarding the monitoring, surveillance and arresting of this population, the system as a whole becomes more efficient in their intervention in dv cases. Word Form Craated 7/2001 Form A3 COLLABORATIVE EFFORT — FY03/04 aa-�� ORGANIZATION NAME: Citv of St Paul Police Deqartment - Familv Sexual Violence Unit Complete this form if applying to Funding Categories 1, 2, 3, or 7. Using only this page, descnbe the level of coordination your project has between service providers, law enforcement, prosecution, courts, and any other relevant agencies or communities. The purpose of your project must be focused on true systems change. Include information on the role ofi each collaborative group through the course of the project (including the evaluation plan) and how the collaboration wiil be managed. ROLE - The St. Paul Police Department-Family Sexual Violence Unit (FSVU), St. Paul Intervention Project (SPIP), City Attorney's O�ce, and Joint Prosecution Unit (JPU), will coordinate efforts and resources to focus on the monitoring, surveiilance and prosecution of chronic domestic abuse offenders (including stalkers and sexual assault perpetrators within a domestic abuse context). FSVU will be the lead agency in this coltaboration and responsib4e for coordinating the CRT meetings and monitoring progress on the proposed goais and objectives. The goal of this collaboration is to increase victim safety through: 1) an aggressive pro- arrest process for violators of OFP/HRO's; 2) vertical case management within the FSVU; 3) case review per evaluation criteria and case milestones; 4) monitoring victim safety through home visits, surveillance, face-to- face meetings and telephone contact; 5) thorough background checks on perpetrators; 6) design & implementation of protocols that "red flag" chronic offenders step by step through the law enforcement and legal system The Coordinated Response Team's goals include: a) creating a more efficient intervention; b) nurturing multi-discipline partnerships in achieving this work; c) instituting a strong protocol for investigations of chronic offenders and violators of OFP/HROs; d) training ali peace officers who respond to domestic violence cases on the new protocol, e) providing on-going education throughout the system on domestic abuse, the needs of diverse communities, and the goais of the chronic offender project, and f) conducting monthly case reviews, to measure the law enforcement and criminal justice systems' strengths and weakness, and generate changes as needed, and h) focusing on chronic abusers to ensure a proactive response. LEVEL OF COORDINA710N - St. Paul Police Department: 1) aggressive background checks on all perpetrators; 2) Monitor all domestic abuse cases on a daily basis; 3) Collect and analyze data on chronic offenders; 4) Monitor victim safety through surveiilance, telephone contact and home visits; 4) Record surveilfance of high-risk repeat offenders as future evidence; 5) E�force arrests on all OFP/HRO violations; 6) Schedule inservice trainings with SPIP to discuss emerging issues within culturally diverse communities; 7) Define threshhold for "chronic offender" classification in conjunction with JPU; 8) Gather and share meaningful statistical, demographic, types of crime and case disposition data related to the evaluation outcomes of the grant activities; 9) Participate in case reviews; 10) Share information with SPIP as needed regarding high-risk repeat offenders St. Paul Domestic Abuse Intervention Project: 1) Assist victims in creating Protection Plans, and petitioning for OFPs and HROs; 2) Provide inservices to law enforcement and criminal justice system personnei to encourage referrals to SPIP's programs/advocates working with Oider BW, Lesbian BW, SE Asian BW, Latina BW, African American BW, Immigrant & Refugee BW; 3) Gather and share meaningful statistical, demographic and service level data related to evaluation outcomes of the grant activities; 4) Train law enforcement personnel on the unique needs, issues and special barriers of abuse victims; 5) Share information as appropriate with FSVU regarding high-risk repeat offender cases; 6) Participate in alI CRT meetings; 7) Participate in case reviews Joint Prosecution Unit: 1) Participate in ali CRT meetings; 2) Define threshhold for "chronic offender" classification in conjunction with FSVU; 3) Participate in case reviews; 4 Provide quarterly data to CCRT on vertical case management progress; 5) Participate in creation of protocols to "red flag" chronic offenders through alf steps of the lega{ system; 6} CoNect and share meaningful data with CCRT members EVALUATION - Quarterly and year-end data will be collected by the FSVU and JPU to evaluate case handling and outcomes. Multiple year comparative data wili be collected and analyzed on chronic offenders by all CRT members. Target levels for increase include: 15% increase in the number of dv cases submitted to be charged; 5% increase in the number of dv arrests; 5% increase in the number of dv convictions; 15 increase in dv calls; and establish baseline data year 1 and a year 2- 20% increase in appropriate sentencing per pre- sentence investigation recommendations. SPIP pre- and post-survey data will determine client satisfaction to determine CRT effectiveness. Word Fortn Created 7/2001 ,� Form A4 GENERAL AND ADMINISTRATIVE STANDARDS — FY03/04 VAWA aa '� u0 ORGANIZATION NAME: St Paui Police Department - Familv Sexual Violence Unit - Chronic Offenders Prolect INSTRUCTIONS: Please answer the following questions as they apply to the overall sponsoring organization (or fiscal agent, if applicabie). If you check "NO" to any questions, please contact MCCVS for further instructions. OVERALL SPONSORING ORGANIZATION Orqanizational Structure This organization is a lawfully incorporated non-profit or governmental entity and is guided by a mission/philosophy statement that promotes effective services. � YES ❑ NO 2. Nondiscrimination This organization does not discriminate on the basis of race, color, creed, religion, sex, status with regard to public assistance, physical or mentai disability, sexual orientation, religious belief, national origin or county of residence. � YES ❑ NO Philosophv This organization's programming is consistent with the philosophy of all applicable MCCVS crime victim advisory council(s). � YES ❑ NO 4. Comqliance This organization complies with all federal, state and local laws, rules and regulations in the implementation of its programs. � YES ❑ NO 5. Financial Manaqement This organization adheres to generaliy accepted accounting procedures and, if funded, will meet the requirements for a sound financial management system outiined in the Minnesota Center for Crime Victim Services' FINANCIAL GUIDELINES MANUAL FOR RECIPIENTS OF STATE AND FEDERAL FUNDING (most recent edition). � YES ❑ NO 6. Reportinq This organization agrees to fulfili all reporting requirements established by the Minnesota Center for Crime Victim Services. � YES ❑ NO Word Form Created 7/2001 0 a � d o. � S 0 ��a .� � N � � � .Z�1 � �� o _ � N 7' (�p N .P m m N � C � �. m o -+. � v � � � m v. v � � � Q � w ° � y O N �� _' � � � O � � y N � m �� N m �� O �� N N N � m � o � � � � � � � <' N � . n . � � O 0- - � 7 � N d � �. CD j Q p) N j a Q y rt7 O � � -� v O s � � n � -'{ < .. � s o a� 7 N � � O �'' m o � O � _ � c � � �� 3 N � N O � � � N � �� =�ri y � � � � (n � N � � � _.., o O 7 -+ y N � <. 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N — � o � O � � � � � � » � m � m m - � O � < �?� O �p y � � N N N CD N � � N � O N � � Q O Cp � � O n. p) � �� O fl. � � N C � - m �m O 'O � �- O _'. fn - �i. N � ' 7 N N � p� o �° � v �' 3 7 3 � � N N � � �. N 7 N d W 7 — � 7 N (D � fQ C N v � � d O � � � � N Q � N 3 � �. � � 0 0 � _ �• � � 0 � J N O � o� o � O (D n i' � .O ',n,, N �'�6 � m 0 0 � � W rn 7 C Q°AO � N � - A � � - � N O �D � < m m n m � m ° �o N 3 0 a o v O �1 � < 3 � m Q, SU � N � O 3 '�'1 S � � n � � m � o i T1 N � � n m c�o� N � N � C p� O' � � N N Q N O y � � � � � N � (fl � 7 � � O O � v � � � � � � � � d -�� o�-o � N � � 6 � O (D n � N N c� (�p v � Q� W O .��. � N � y O N � W rn m C $p W N � A � � � t11 W � _� 3 �� v .a c � � � � m� d � '' N C � � o � 3 O � �i �7 N � 0 o � � -* � 3 \° � o > Q � m m v � � O 7 Q fl- O N � 7 N d.�. � n o � a' 7 � N N � N � N _ � N � 3 7' � m � c c�i 3 � Q � � � 7 M Q �o C �. O 7 � m � � O �: � � 3 � W � Q N A � O 0 � m � N v �, N K O � �N o . n � � � �. Q n � C m.� m � � � N � N m `< � "0 � � N C O' � � m 97 � a � O . N C N � d N N O � m O N a� 0 m O 7 � ? � � � N N < � � Q. O � m � m W � �< �o .� �. O 7 � m � �� O � � � O W � 4� i � n � \° � 0 m N N W 5' 3 N � c Q N O d O � m � O N Q C � m 0 7 < n O 7 N 0 .��. � W R� D n � < � G D DZ � '17 � O W O � � N � o A � �D A (T EVALUATION PLAN — FY03/04 Form A6 0�.- ORGANIZA710N NAME: St. Paui Police Famil Violence Unit - Chronic Offender Pro'ect Use only this page to provide a comprehensive plan that specifically describes what you are attempting to evaluate, how and why. Describe the systems change you want to produce as a result of th+s pcoject. Include how the evaluation will 6e developed, and what evaluation methods and tools will be used. Include information on how each collaborative group in the project is participating in the evaluation process. Please note that the evaluation aspect of your project is very important to reviewers. * Evaluation is integral to the success of the Family Violence UniYs Chronic Offender Project. if we are to increase victim safety, decrease the number of repeat offenses, and reduce the domestic related homicides, we must be open to critical analysis and input. The expeditious identification and prosecution of offenders is critical where violence has not been prevented. The mission of the project is to oversee and markedly enhance the process by which cases are investigated and brought to successful resolution, facilitating quick intervention with offenders and assistance to victims. The impact of the grant activities will be evaluated using comparative statistical, demographic, and case disposition data from the Joint Prosecuting Unit, and Family Sexual Violence Unit, City Attorneys Office as well as the St. Paul Domestic Abuse Intervention Project. *Evaluation Method & Toois: Benchmarking - milestones in vertical case management; Continuous Improvement - comparative data over the term of the grant that documents rates of charging/arrests/convictions/sentencing; Transfer of Training - Weekly review of dv cases, tracking of time and outcomes from first contact through case disposition/sentencing; Pre- & post-surveys - training sessions will administer pre- and post-tests to determine an increase in knowledge base; Participatory Evaluation - the incorporation of victim feedback and interviews, case review and joint analysis of data allow participation of all victim focused parties. The use of Service Satisfaction Surveys, and Pre- and post-implementation surveys with victims will be one vehicle by which victim input, needs and safety are ensured. Post-training participant evaluations will be conducted. Data Analysis - An on-going analysis of relative data submitted prior to and during the pro�ect. Program Logic - Outcome-based methods of evaluation will be a combination of written surveys, client feedback, case review and data analysis. Tracking and data analysis of repeat offenders, and high risk OFP and stalking violators will increase charging and sentencing. Recognizing repeat offenders will facilitate the creation of a database (much like the career criminal list) and initiate greater focus on the investigation and ultimately the prosecution. Protocols that address the critical needs of victims will be measured through victim surveys, and data documenting improvement in case handling and disposition. The impact of trainings will be measured by data on arrest rates, charging decisions, final dispositions and victim feedback. Cases will be reviewed to determine strengths and weaknesses of the system and where modifications must be made. 'Expected Systems Change Results. 1) There will be a more coordinated and efficient law enforcementfudicial system response to chronic offenders. 2) All law enforcement staff under the Family Sexual Violence Unit umbrella will be trained on the new protocols for handling dv and dv relafed cases which will result in stronger cases and increased rates of charging, arrest and conviction. 3) Increased access for victims from diverse cultural backgrounds throughout each step of their case handling. Repeat offenders are responsible for a high percentage of the domestic abuse crimes. The true evaluation of the success of the Chronic Offender Project will be seen in one to three years with a reduction in overall domestic violence that is directly reiated to the system holding perpetrators accountable for their violence, and responding decisively to repeat offenses and violations of OFPs. Increased victim trust, confidence and utilization of the system, wiil ensure battered women are receiving the protection and services that are critical to escaping violence. Community outreach will maximize the Family Violence UniYs ability to reach under-served populations and cultivate new partners in the goal to end domestic violence. Word Fortn Crea[ed 7/2001 PROPOSED BUDGET — FY03l04 VAWA . �,r�r,r:� D y-9K� ORGANIZATION NAME: St. Paul Police Department - Family Sexual Violence Unit - Chronic Offender Proiecf Columns A& B are already fornzatted to currency. Numbers will be formatted when you exit the tezt form fzeld. Columns will not automatically calculate TOTALS. Personnel Payroll Taxes/Fringe Benefits Contract Services Travel Food/Meals Training Printing Postage Telephone Publicity/Advertising Rent/Mortgage ut�rt�es Insurance Maintenance/Repair Office Supplies Program Supplies Equipment Other (specify below): Column A Total Proposed Budget $793,217.00 $221,489.00 Column B VAWA Budget $66,311.00 $25,689.00 Column C Other Budget Sources It is not necessary to itemize Column C. At the bottom of this column, in the TOTALS row, indicate the total amount of funds to be used for this project that is provided through otherbudget sources. y ►I � TOTALS $1,014,706.00 $92,000.00 $922,706. Note: Column A TOTAL amount should equal the sum of Columns B and C TOTALS. List the names of additional funding sources. Please asterisk (*) those sources that are secured: City Police Department budget will fund the remaining $922,706 for the police department. The FSVU revenue stream was cut during the state budget cuts and will be disbanded without VAWA $$. 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D o � _• �1 o � 7 � r . v � � � m a � SU � N `� 0 � � 0 � � 3 � G D N O c � � N O � 3 �� a 0 � m � 0 � � Z a � O Z Z � � m � � � m C '0 O n � v � oa- �`�° � m � Z Z m r D W D � � � � �1'I O W O �A 0 3 m BUDGET NARRATIVE — FY3/04 VAWA Fortn B2 G3-�4u ORGANIZATION NAME: St. Paul Police Department - Family Sexual Violence Unit - Chronic Offenders Project Use this space to explain in detaii each line item charged to VAWA sources on Form B. Provide a narrative that inciudes an explanation of costs such as rates for mileage, fringe benefits (ie. FICA, PERA, life and medical insurance, pension) and contract fees, etc. The narrative for Travel should indicate total miles x mileaqe rate = total cost. Do not repeat Personnel information from Form 81. Salary - Annualiy $54,177 Fringe Benefits - Calculated at 27.923% of gross salary Worker's Compensation Employee Insurance Retiree Insurance Severance Pay Police PERA PERA - Police Relief FICA 3.336% 7.985% 5.849% 0.73% 6.994% 2.212% 0.817% Word Form Created 7/2001 �y 0 � � 1l � � v � � 0 � C 7 `G m Q m � I r N y 6 m � � v � W � X C v � v � � O � m � � Q i � 0 6 T1 � n � v a N � O ,>�-� �oo � �a �, ��o ��<. O `� � � O � O `G <. 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N "-� 0 Z z � 3 m n v y � � � �o � T m 3, oa-�►`��' O � O � O Z O --1 2 m O m Z Z � D �O D� v v � � � 0 � � --I rn rn i T "� 0 W O � 0 3 n . , � Minnesota Center for Crime Victim Services Fiscal Year 2003/2004 Grant Application for VAWA Special Project Programs Final Approved Copy ST. PAUL POLICE FAMILY SEXUAL VIOLENCE UNIT- LAW ENFORCEMENT Program Name Program Specialist Sigiature 7 Date oa-q`� Jean Miller PrintName oa- q� Form A APPLICATION COVER SHEET — FY03/04 VAWA 1. Category Of Futlding (check ofF either the single category in which you are 2pplying, or all applicable categories if your proposal is a combination of services and/or systems): 1. Law enforcement grants � Domestic violence related ❑ Sexual assault related 2. Prosecution grants ❑ Domestic violence related ❑ Sexual assault �elated 3. Court related grents ❑ Domestic violence related ❑ Sexual assault related 4. Victim services special projects ❑ Domestic violence related ❑ Sexual assault related 5. Vctim services: new on-going direct services ❑ Domestic violence ❑ Seuual assault 6. American Indian women grants ❑ Domestic violence related ❑ Sexualassaultrelated 7. Model development of multi-system intervention ❑ Domestic violence / sexuai assault combined 2. Legal Organization: (Applicants must be a nonprofit organization, a local unit of government, an American Indian tribal government, a legal services organization, a state, local or tribai court, a state agency, or have a fiscal agent that meets one of these requirements) Name of Legal Organization: St Paul Police Department Federal ID#:41 -6005521 StatelD#:0080250 Address: 100 E. 11�' Street City/State: St. Paul Zip Code: 55101 Contact Person: Bev Hall Title: Commander Phone: 651-292-3597 Fax: 651-292-3529 E-mail: bev hall(o�ci.stpaul.mn.us 3. Type of Organization: (Check all that appty) A. ❑ Non-profit Organization B. � Local Unit of Government C. ❑ American Indian Tribal Government D. ❑ Legal Service Organization E. ❑ State, Local or Tribai Court F. ❑ State Agency 4. P�og�am: (if different than legal organization) Name of Program: St. Paul Police Famil S2XU8I VIOI2I1Ce Utllt -Law Enforcement Address: City/State: _ Contact Person: Phone: Fax: Zip Code: _ Tit1e: E-mail: 5. Service Area: Geographical Area: St. Paui Total Population to be served: 287,000 Speciaf population focus, if any: domestic abuse victims Word Form Crea[ed 7/2001 r . � Form A1 OVERVIEW OF TOTAL AGENCY — FY03/04 aa'�I�O ORGANIZATION NAME: St. Paui Police Department - Familv Sexual Violence Unit - Law Enforcement Using only this page, please provide a brief historical overview of your organization. Include how long your organization has been providing services and a description of the services you provide. Include your agenc�s mission and how it fits wifh your philosophy, knowledge, and understanding of violence against women, in regard to victims of domestic violence and sexual assault. If your project purpose focuses on a particular underserved community or population, describe your understanding and experience working with this population (see "cultural competence" in Definifion section of the RFP, page 4.) If your organization is newly formed, also describe where you are developmentally (e.g., what steps have been taken with regard to incorporation, fundraising, board development, networking with other agencies, etc.). The St. Paul Police Department appointed its first Chief in 1854, the year in which the city was incorporated. The City of St. Pau{ has a popufation of 287,151 and is approximately 55 square miles in area. Much of the character of the St. Paul Police Department, similar to the city it serves, derives from fhe energy, growth and very distinct and diverse personalities of its city's neighborhoods. The strong neighborhoods, private and non- profit organizations, businesses and government entities create a rich foundation for the City of St. Paul; enhanced with the frequent visits of the broader community of the metropolitan area's 3.5 million residents. The St. Paul Police Department is tenacious in its mission "to protect and to serve"; protect the rights of each person within its jurisdiction to be free from criminal attack, to be secure in their possessions, and to live in peace. The Department is charged with responding to and investigating all crimes which occur within the city limits. To accomplish this task the department has an authorized sworn strength of 576 peace officers and 236 support staff. The department is considered a"full service" agency with the infrastructure necessary to perform all tasks related to law enforcement. The Saint Paul Police Department is dedicated to employing, retaining and promoting a staff that is reflective of the diversity of the community it serves. In the past ten years the department has recruited and hired 259 females and 137 peopie of color; representing a respective increase of 139 % and 260%. Materials and resources are availabie in three different languages, and over 300 court certified interpreters are on staff and/or on call to assist non-English speaking persons and the hearing impaired. The Department and all its facilities are handicapped accessible throughout 14 different areas across the city. In the past ten years the St. Paul Police has successfuily woven community partnerships into the infrastructure of the Department. In 1992, Chief William Finney began to instill the philosophy and practice of community-policing, tailored specifically to the unique needs of the city. This community-policing resulted in: Targeted problem-oriented policing, Telephone reporting, Citizen surveys, Victim assistance program, Neighborhood-based police stations, Drug-free zones around schools and parks, Police/youth programs, D.A.R.E., Assignment of officers to beats, Neighborhood watch, Citizen advisory councils, Community policing training for officers, Block clubs, Graffiti abatement program, Curfew/truancy enforcement and School resource officers. During the tenure oE Chief Finney, the department has added several new components to combat crime; the Force Unit; Gang Unit; Asian Task Force; Horse Patrol, and Motorcycle Patrol. These work in congruence with existing units, i.e. the Asian Community Outreach Program, Canine Unit, to eiiminate violence in our community. In 2001, in alliance with the Saint Paul Intervention Project (with which the Department has had a fifteen year relationship) and the support of the Joint City/County Prosecution Team and the City Attorney Offiice, the St. Paul Police created a model Family Violence Unit to more effectively respond to domestic abuse against women, better insure the victims' safety and hold the perpetrators accountable for their violence. In its first nine months, the project has already far exceeded expectations. The work of the new Unit has already greatly influenced a) the beginning of the critical work of ensuring repeat, chronic abusers are no longer able to re- offend, b) increasing victims' safety and reducing their barriers to receiving help, c) the ability and opportunity for each arm of the system and battered women's programs to work in partnership, and d) the way the Department as a whole responds to domestic abuse calls. Word Form Created 7/2001 Fortn A2 PROJECT OVERVIEW ! DESCRIPTION OF NEED O a� y ,�p Ot2GANIZATION NAME: St Paul Police Department - Familv Sexual Violence Unit - Law Enforcement Using no more than two pages, please provide a comprehensive description of the project (include the long-term vision, if applicable — see Criteria for Funding in the RFP, page 9). Please describe and justify the need for the proposed project. You should document, as cleariy as possible, what problems you want to address; gaps in services; geographic, economic or language barriers; or other specific indicators of needs. Describe how women who are victims of domestic violence and/or sexual assault will benefif from this project. if applying to serve a particular community, also address the unique safety needs of women in that community. The City of Saint Paul has a population of 287,151, with an estimated 51% being female. One out of every four women in Minnesota is battered. Children in homes where domestic violence occurs are physically abused or seriously neglected at a 1500% higher rate than the national average. Recent statewide statistics bear out these findings. This past year ten children were killed by a batterer. During that same time period, thirry-two women were murdered by a current or former intimate partner or other family/household member. The St. Paul Police Department fully recognizes the significance of these and other domestic related tragedies, and the devastating toll they take on our neighborhoods and community. In the year 2001, the St. Paul Police responded to over 16,528 for service in the area of domestic disputes, of which approximately 4,116 domestic assaulf crimes were reported. These reports include Aggravated and Misdemeanor pomestic AssaulTs, Violations of Orders of Protection and Gross Misdemeanor interference with 911. They do not include the substantial number of sexual assaults committed by a spouselpartner against the victim, or the physical or sexual assault committed against a child by a family member. An estimated 35% of the 2,300 incidences were able to be submitted to be charged. The St Paul Police Department recognizes that they cannot address the issue of violence against women alone. The Department has a long and rich history of working coilaboratively towards ending domestic violence; ranging from developing and implementing a concentrated domestic assault enforcement policy/practice and establishing a division responsible for restraining order violations and follow-up on cases where there was no arrest at the scene, to beginning a 1984 partnership with the Saint Paul Domestic Abuse Intervention Project (a grass-roots battered women's program) and participating in numerous community initiatives fhat concenfrate on domestic abuse on a local, staYe-wide, and national level. In 2001, after conducting research on models for domestic abuse units within a police department, the SPPD found that none existed on either a state or national level. In answer to this dearth of resources, the SPPD developed their own model. The Family Sexual Violence Unit opened in September of 2001. It was a natural next step for the department given its commitment and expertise in the area of domestic abuse. The city itself had an ideal size and cultural mix to successfully design, implement and assess the model Family Violence Unit. The Unit was formulated in a manner that could be easily replicated by other police departments. The foundation of the new Unit is based on the knowledge, that a) domestic violence is cyclical in nature and wreaks havoc on every facet of our sociery; b) even though prevention is the ultimate goal, intervention is a very strong method for future prevention, due to the generational cycle of abuse, c) expeditious identification and prosecution of offenders is critical in ensuring victim's safety andlor that the perpetrators violence will not be redirecfed to another victim, and d) developing strong collaborations wiYhin the criminal justice system and throughout the community is imperative in assisting victims and holding perpetrators accountable for their violence. The new Family Violence Unit has resulted in one unit responsible for, and overseeing the entire process. The centralizing of responsibility has allowed better tracking of cases/assailants, and enabled the victims to receive more effective and efficient services. The new Unit, which has created an umbrella over all crimes against the family within the St. Paul Police Department, has ensured each division: a) works in collaboration, creating more efficient intervention, b) receives special/on-going training on domestic violence, and c) is held to a new level of accountabiliry. The Unit facilitates, through its service delivery model, other divisions becoming victim centered, focusing on victim safety and barriers, and working toward empowering the victim in decisions Word Form Created 7/2001 • .. Form A2 PROJECT OVERVIEW / DESCRiPTION OF NEED o G�l.�(7 related to her case. The Unit trains all of the divisions under its umbrella on the needs of victims from communities of color, the process of instituting a strong protocol for family violence investigations, and how to establish and sustain multi-discipiine partnerships in achieving its work. The FSVU works closely with a number of entities, including, but not limited to, the St. Paul Domesfic Abuse Intervention ProjecE, Joint Prosecution Unit, and the City Attomey's O�ce. The newly created Family Sexuai Violence Unit has efficiently facilitated the process by which domestic violence cases are investigated and brought to successful resolution. Rapid intervention with offenders, greater assistance and protection to victims, and working in partnership with the community and other arms of the system has resulted proportionally in an overall increase in charges and convictions in relation to domestic violence crimes. In its eight months of existence, the Family Sexual Violence Unit has already greatly expanded and enhanced the legal action and standard of protection in domestic assault cases. Since its inception, the Family Sexual Violence UniYs domestic abuse component has averaged 78 new victim contacts and 73 follow-up visits per month. There has also been a 4.8% increase in domestic assault calls (a byproduct of the Unit creating greater victim access to and level trust in law enforcement), and an increased rate of domestic crime arrests by 6.5%. The Unit provides training to ail the patrol officers on procedures and expectations when responding to domestic violence calls. A by-product of this training has been a 16% increase in the number of Gone on Arrival and Violations of Orders for Protection cases submitted to be charged. 7he Unit strives for a consistent departmental response to dv calis, reviewing 100% of the domestic abuse reports and providing feedback to the corresponding officers. FSVU officers provide an average of two community outreach and education presentations per month on the services of the Unit. As a means of ensuring a strong community and systems network to combat abuse, Unit staff meet monthly with the St. Paul Inteivention Project, artd the JoinY Prosecution Unit of the City and County Attorney's office. Funds from the VAWA grant will be used to build on the success of the new Unit, placing emphasis on the arrest and prosecution abusers, including "Gone On Arrivals", and violators of OFPs and HROs. Due to the state of Minnesota budget cuts the St. Paul Police Department has made over $300,000 in cutbacks. Presently, there is no funding for this Unit, and without VAWA funding the Unit wili not continue. In its first nine months the Unit has already had an impact on arrest and prosecution rates. The verticai case management has been a real asset to ensuring more thorough investigations and more effective communication with victims and advocates. In another project of the Unit, chronic offenders will be tracked, monitored and aggressively prosecuted with support from the UniYs investigations and internal tracking systems. Word Fortn Crea[ed 7/2001 Form A3 COLLABORATIVE EFFORT — FY03/�4 �a,. qyfl ORGANIZATION NAME: C+tv of St Paui Police Department - Familv Sexual Violence Unit Complete this form if applying to Funding Categories 1, 2, 3, or 7. Using only this page, describe the level of coordination your project has between service providers, law enforcement, prosecution, courts, and any other relevant agencies or communities. The purpose of your project must be focused on true systems change. Include information on the role of each collaborative group through the course of the project (including the evaluation pian) and how the collaboration will be managed. ROLE - The St. Paul Police Department-Family Sexual Violence Unit (FSVU), St. Paul Intervention Project (SPIP), City Attorney's Office, and Joint Prosecution Unit (JPU), will coordinate efforts and resources to focus on the monitoring, surveillance and prosecution of chronic domestic abuse offenders (including stalkers and sexual assault perpetrators within a domestic abuse context). FSVU will be the lead agency in this collaboration and responsible for coordinating the CRT meetings and monitoring progress on the proposed goals and objectives. The goal of this collaboration is to increase victim safety through: 1) an aggressive pro- arrest process for violators of OFP/HRO's; 2) vertical case management within the FSVU; 3) case review per evaluation criteria and case milestones; 4) monitoring victim safety through home visits, surveillance, face-to- face meetings and telephone contact; 5) thorough background checks on perpetrators The Coordinated Response Team's goals inciude: a) creating a more efficient intervention; b) nurturing multi-discipline partnerships in achieving this work; c) instituting a strong protocol for investigations of chronic offenders and violators of OFP/HROs; d) training all peace officers who respond to domestic violence cases on the new protocol, e) providing on-going education throughout the system on domestic abuse, the needs of diverse communities, and the goals of the project, and fl conducting monthly case reviews, to measure the law enforcement and criminal justice systems' strengths and weakness, and generate changes as needed, and h) focusing on chronic abusers to ensure a proactive response. LEVEL OF COORDINATION - St. Paul Police Department: 1) aggressive background checks on ali perpetrators; 2) Monitor ail domestic abuse cases on a daily basis; 3) Collect and analyze data on chronic offenders; 4) Monitor victim safety through surveillance, telephone contact and home visits; 4) Record surveillance of high-risk repeat offenders as future evidence; 5) Enforce arrests on all OFP/HRO violations; 6) Schedule inservice trainings with SPIP to discuss emerging issues within culturally diverse communities; 7) Gather and share meaningful statistical, demographic, types of crime and case disposition data related to the evaluation outcomes of the grant activities; 8) Participate in case reviews; St. Paul Domestic Abuse Intervention Project: 1) Assist victims in creating Protection Plans, and petitioning for OFPs and HROs; 2) Provide inservices to law enforcement and criminal justice system personnel to encourage referrals to SPIP's programs/advocates working with Older BW, Lesbian BW, SE Asian BW, Latina BW, African American BW, immigrant & Refugee BW; 3) Gather and share meaningful statistical, demographic and service level data related to evaluation outcomes of the grant activities; 4) Train law enforcement personnel on the unique needs, issues and special barriers of abuse victims; 5) Participate in all CRT meetings; 7) Participate in case reviews Joint Prosecution Unit: 1) Participate in all CRT meetings; 2) Participate in case reviews; 3) Provide quarterly data to CCRT on vertical case management progress; 4) Collect and share meaningful data with CCRT members EVALUATION - Quarterly and year-end data will be collected by the FSVU and JPU to evaluate case handling and outcomes. Multiple year comparative data will be coilected and analyzed on chronic offenders by all CRT members. Target levels for increase include: 15% increase in the number of dv cases submitted to be charged; 5% increase in the number of dv arrests; 5% increase in the number of dv convictions; 15% increase in dv caiis; and establish baseline data year 1 and a year 2- 20 increase in appropriate sentencing per guidelines. SPIP pre- and post-survey data will determine ciient satisfaction to determine CRT effectiveness. Word Form Created 7/200I Fortn A4 GENERAL AND ADMINISTRATIVE STANDARDS - FY03/04 VAWA � a,- 9� O ORGANIZATION NAME: St Paul Police Department - Family Sexual Violence Unit - Law Enforcement INSTRUCTIONS: Please answer the foilowing questions as they apply to the overall sponsoring organization (or fiscal agent, if applicable). If you check "NO" to any questions, please contact MCCVS for further instructions. OVERALL SPONSORING ORGANIZATION Orqanizational Structure This organization is a lawfuliy incorporated non-profit or governmental entity and is guided by a mission/philosophy statement that promotes effective services. � YES ❑ NO Nondiscrimination This organization does not discriminate on the basis of race, color, creed, religion, sex, status with regard to public assistance, physical or mental disability, sexual orientation, religious belief, national origin or county of residence. � YES ❑ NO 3. PhilosophV This organization's programming is consistent with the philosophy of all applicable MCCVS crime victim advisory council(s). � YES ❑ NO 4. Compliance This organization complies with all federai, state and local laws, rules and regulations in the impiementation of its programs. � YES ❑ NO Financial Manaqement This organization adheres to generally accepted accounting procedures and, if funded, will meet the requirements for a sound financial management system outlined in the Minnesota Center for Crime Victim Services' FINANCIAL GUIDELINES MANUAL FOR RECIPIENTS ( STATE AND FEDERAL FUNDING (most recent edition). � YES ❑ NO 6. Reportinq This organization agrees to fulfill ail reporting requirements established by the Minnesota Center for Crime Victim Services. � YES ❑ NO Word Form Created 7/2001 a � �3� 90 � a �` ^ n v�i fD � • C � n R � �` � � C � � � ��N G � N O CS t'�. � a ro� �s � � � m �' c"o ti � w � � � rn a "�d c�o � � � �. � � � N C `�G �d � x�� o `�° • �. Q O � n a�roC �' `� o 0 � y � � a '� � rn O W � O C �+ `� '� 0 � „+ O O � w �• � � � 0 'Y A ,�-. 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N '� � � ro a� �� w � ti � �' b � y � ��" G o acn� a �ro� o ,_, w ° `•' " � � M a '�'�w . � � � m � rn a � o �'O�� N �' O `"� � � � � N O � ao b � � � �t � � O G o �. � � � a � N �. � ¢ '� RQ o. o � 0 � � � o p o � < (D � tn � .n � � N ~ � P> N � � a o' � a � w � � � a 7 ao � � " � o m �7 °, O ' � `' � o n K .� :� � f � � J � � A a. y �� N `' � o 0 � � � C � �' � � `,�° ,-: � � � �. l�l� +-� � �. V �- S C N � � Q. .'�-. J � � � o � o W `r3� � N '"�' � a� O � M N O ., ° o' � ' N � � � �. C ,n, N ay � � � 0 M a� � � � � rn -- A� � n � � . � 2 "� D� �� D Q: 0 3 �� o fA ? O <c Dn D� G) 0 m N N 3 Q 01 N ! m a � 0 s � M � N ' � c a m � c Q m N N N N a � (D � m N N � d O 0 � m � 3 N O � N N N C N m � � � � � D � Z D � m a a-`� n � < � �D DZ � � O W O A - n 0 � D � � m m � � � -.� �, EVALUATION PLAN — FY03/04 Form A6 o�`� i �� ORGANIZATION NAflAE: St. Paul Police Family Violence Unit - Law Enforcement Use only this page to provide a comprehensive pian that specifically describes what you are attempting to evaluate, how and why. Describe the systems change you want to produce as a result of this project. Include how the evaluation will be developed, and what evaluation methods and tools will be used. Include information on how each collaborative group in the project is participating in the evaluation process. Please note that the evaluation aspect of your project is very important to reviewers. ' Evaluation is integral to the success of the Family Violence Unit. If we are to increase victim safety, decrease the number of repeat offenses, and reduce the domestic related homicides, we must be open to critical analysis and input. The expeditious identification and prosecution of offenders is critical where violence has not been prevented. The mission of the project is to oversee and markedly enhance the process by which cases are investigated and brought to successful resolution, facilitating quick intervention with offenders and assistance to victims. The impact of the grant activities will be evaluated using comparative statistical, demographic, and case disposition data from the Joint Prosecuting Unit, and Family Sexual Violence Unit, City Attorneys Office as weli as the St. Paul Domestic Abuse Intervention Project. �Evaluation Method & Tools: Benchmarking - milestones in vertical case management; Continuous tmprovemenf - compasative data over the term of the grant that documents rates of charging/arrests/convictions/sentencing; Transfer of Training - Weekly review of dv cases, tracking of time and outcomes from first contact through case disposition/sentencing; Pre- & post-surveys - training sessions will administer pre- and post-tests to determine an increase in knowledge base; Participatory Evaluation - the incorporation of victim feedback and interviews, case review and joint analysis of data allow participation of all victim focused parties. The use of Service Satisfaction Surveys, and Pre- and post-implementation surveys with victims will be one vehicle by which victim input, needs and safety are ensured. Post-training participant evaluations will be conducted. Data Analysis - An on-going analysis of relative data submitted prior to and during the project. Program Logic - Outcome-based methods of evaluation will be a combination of written surveys, client feedback, case review and data analysis. "Expected Systems Change Results. 1) There will be a more coordinated and efficient law enforcemenUjudicial system response to domestic abuse incidents. 2) Ali law enforcement staff under the Family Sexual Violence Unit umbrella will be trained on the new protocols for handling dv and dv related cases which will result in stronger cases and increased rates of charging, arrest and conviction. 3) Increased access for victims from diverse cultural backgrounds throughout each step of their case handling. Increased victim trust, confidence and utilization of the system, will ensure battered women are receiving the protection and services that are critical to escaping violence. Community outreach will maximize the Family Violence UniYs ability to reach under-served populations and cultivate new partners in the goal to end domestic violence. Word Form Created 7/2001 -�; ORGANIZATION NElME: PROPOSED BUDGET — FY03/04 VAWA Form B o a-q4� St. Paui Police Department - Family Sexual Violence Unit - Law Enforcement Columns A& B are already fo»natted to currency. Numbers will be formatted when you exit the text form fzeld. Columns will not automatically calculate TOTALS. Column A Column B Total Proposed VAWA Budget Budget Personnel Payroll Taxes/Fringe Benefits Contract Services Travel Food/Meals Training Printing Postage Te4ephone Pu blicity/Advertising RenUMortgage Utilities Insurance Maintenance/Repair Office Supplies Program Supplies Equipment Other (specify below): $793,217.00 $66,311.00 $221,489.00 $25,689.00 Column C Other Budget Sources It is not necessary to itemize Column C. At the bottom of this column, in the TOTALS row, indicate the total amount of funds to be used for this project that is provided through other budget sources. � � � TOTALS $1,014,706.00 $92,000.00 $922,706.00 Note: Column A TOTAL amount should equal the sum of Columns B and C TOTALS. List the names of additional funding sources. Please asterisk (') those sources that are secured: City Police Department budget wili fund the remaining $922,706 for the police department. The FSVU revenue stream was cut during the state budget cuts and will be disbanded without VAWA $$. 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D o �=� - o � � � r � v � v � � n� Q � v � v � 0 � � 0 � � 3 � G D y O � � � N O � 3 �� 0 � � 3 O � � D Z N � O Z Z � m � 't7 � c � O n N N X c v < O A 3 n W C � .-« r � m � 0 i� m 3 � � � ��+' 1 ' m � Z Z rn r D � � C a m � � � O W 0 �A 0 � W ♦ � � � � BUDGET NARRATIVE — FY3/04 vawa ORGANIZATION NAME: Form B2 ea 94a St. Paul Police Department - Family Sexual Violence Unit - Law Enforcement Use this space to explain in detail each line item charged to VAWA sources on Form B. Provide a narrative that includes an explanation of costs such as rates for mileage, fringe benefits (ie. FICA, PERA, life and medical insurance, pension) and contract fees, etc. The narrative for Travel should indicate totai miles x mileaqe rate = total cost. Do not repeat Personnel information from �orm B1. Salary - Annually $54,177 Fringe Benefits - Caiculated at 27.923% of gross salary Worker's Compensation Employee Insurance Retiree Insurance Severance Pay Police PERA PERA - Police Relief FICA 3.336% 7.985% 5.849% 0.73% 6.994% 2.212% 0.817% Word Form Created 7/2001 � �� -�3 0 � � � m 3 v m � � s � � 0 a 0 � n � :: � � O I � 0 � c � � m Q m � � �-' 3 --� � � 0 �� o �v< o `< m -^ o � o `< 5. ° � � o m m Q � � � I � � � o � � � � C � Q � N Q. <. <p `*: � � N O � , 3 N O �� av � � o �' � o � m � �o°- �` - < n O CD m �, v, �_� �' � � °� ° _ �� o� � � Z °- � < � �'o � � � � � n. �: � � N r. 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