02-90ORI.�''l.°�L
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented b}
Referred To
1.
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14.
Requested by Department of:
Human Re ources Office
By:
;
An Administrative Resolurion establishing the
rates of pay for the new classificarions ritled Central
Library Public Services Coordinator, Cucularion
Coordinator, and Security Officer-Library.
Council File # o,�,-- 90
Green Sheet # 106819
Committee Date
RESOLVED, that the rate of pay for the Central Library Public Seroices Coordinator classification be that as
set forth in Cnade 025, of the St. Paul Supervisors AssociaUon Salary Schedule in the Salary Plan and Rates of
Compensation, and be it
FURTHER RESOLVED, that the rate of pay for the CirculaUon Coordinator classification that as set foRh in
Grade 010, of the St. Paul Supervisors Association Salary Schedule in the Salary Plan and Rates of Compensation,
and be it
FURTHER RESOLVED, that the rate of pay for the SecuriTy Officer-Library classification that as set forth in
Grade 021, ofthe Operaring Engineers Loca170 Salary Schedule in the Salary Plan and Rates of Compensation, and be it
FINALLY RESOLVED, that this resolurion shall take effect and be in force on the first pay period
following passage and approval.
Adopted by Council: Date �.� � �-o o a
:
Adop6on Certified by Council Secretary
�
Approved by
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DEPARTMENI'/OFFICE/COUNCII.: DATE INTI7ATED GREEN SHEET � No.: lo6si9 �a'
Human Resources 1/10/02
CONTACI' PERSOI�T�& PHONE: �T�q+� ATE INiTIAL/DATE
John Sliockley, 266-6482 ,�,,�,�,,, D�1�� < caY�o��.
Michele A. Stegall, 266-6490
ASS[GNED 2CIIYATTORNEY C[i'YIA.ERR
iViSNIDERFOR
ROUTING y�[�qin�iqyy'ERVDIA 11NANCfALSIItV/ACCLG
MUS7 BE ON COI7PICII, AGENDA BY (DAT� ��ER
3 MAYOR(ORASS[J
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
AC110N REQUESTED:
Approval of the attached resolution establishina the rates of pay for the newly created job classes titled Cenhal Library Public Services
Coordinator, Circularion Coordinator, and Security C:uazd Library.
RECOMMENDATIONS: Approve (A) or Rejec[ (A) PERSONAL SERVICE CON'1'RAC7S MIJST ANSR'L�R 1'liE FOLLOWIlVG QUESITONS:
1. HasthispersoNfvmeverwmkedunderacontractforthisdePaxMmt7
_PL9NNINGCOhIM[SSION Yes No
CID COM[vD'1'IEE 2. Has this persoWfum ever been a city employeel
CIVII.SERVICECOhIIvIISSION Yes No
3. Dces dus person/Sxm possess a skill not nocmaily possessedby any cmrent cny employeel
Yes No
4. Is ttis person/5im a targeted vendorT
Yes No
_ Ezplain all yes answers on sepsrate sheet and attach to green sheet
INITIATING PROBLEM, 7SSUE, OPPORTONITY (Who, What, When, Where, Why):
In preparation for the re-opening and reshucturing of ffie Cenlral Public Library. The Library requested the study of three proposed
positions. The result of the study is the crea6on of three new job classificarions.
l. The Central Library Public Services Coordinator will provided better management , logistics and workflow for the renovated library.
2. The Circularion Coordinator posirion will provide better coordinarion of the automated system-wide circulation Yunctions. 3. The
Security Guard will provide better security for interior and exterior library facilities.
ADVAN'1'AGES IF APPROVED:
Approval of this resolution will allow for equitable compensafion ffor these classes and eliminate the need for out of ritle pay for current
incumbents.
DISADVANTAGES IF APPROVED: -
None. Salary cost for fhese posirions have been budgeted.
DISADVANI'AGES IF NOT APPROVED:
Appropriate compensation will not be established for posiflons. The Library will not be able to unplement plauned ie-organi�ation
measures.
TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED:
FUNDING SOURCE: ACTIVITY NUMBER:
.��,?C!'€ ��nf�Y ����d.J...l.� A�..{�
FINANCZAL INFORMATION: (EXPLAIi� ' ' ��
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G:\Shared\ClassiflCLASS�Resolutions&Ordinances\I.ib.CuuLcoordseqoff.lib.gs.wpd
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CLASS STUDIED:
Ivi CUMBENT:
DATE STITDIED:
PERSONS CONTACTED:
E. rl►1_ 1 :�
CLASSIFICATION/COMPENSATION STUDY REPORT
New Tifle
Sue A. Ellingwoad
September 28, 2001
Incumbent and Supervisor
Michele A. Stegall
APPROVAL OF CLASSIFICATION AND COMPENSATION MANAGER:
Backaround
The incumbent submitted a job profile. Our office was asked by the department to
determine the appropriate classification and compensation for the position. Currently the
incumbent is in an out oftitle designation ofAdministrative Manager.
Study Components
❖ Review of job profile
❖ Interview with incumbent
❖ Interview with supervisor
•'• Comparisons
.
❖ QES evaluation and analysis
❖ Recommendation
Interview with Incumbent
In an interview with the incumbent Y was informed that, the duties have not changed since
the job profile was submitted.
Interview with Sunervisor
In an interview with the incumbenYs supervisor I was informed that the Library has
undergone a major re-organization. The re-organization necessitates the Central Library
having a head Librazian. I was also informed that duties ofthe position include a lot of
the duties of a Librarian class, which has been abolished however; there is no desire to
recreate the clase.
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Job Descrintion
❖ Designs library operations, logistics and worl�low for renovated Central Library.
❖ Manages public service staff.
❖ Monitors and evaluates the delivery of the (System-Wide) program of service to
youths.
❖ Oversees the eicpenditure of aliocations for materials, staff and equipment.
:• Evaluates and manages delivery of circulation service to the public.
❖ Creates and updates the collection plans for Central materials for adults, including
print non-print and electronic resources.
❖ Administers the (System -Wide) Interlibrary Loan Program.
❖ Oversees the creation and operation of the Intemet- based information service to
adults and child.
Comparisons
The position in question was compared to the following class of positions: Administrative
Manager in Non —Represented Manager bargaining unit grade 24; Librarian III, in St.
Paui Supervisor's Organization (SPSO) bazgaining unit grade 20; and Library Public
Services Manager, in SPSO grade 27.
Administrative Manaeer: Positions in this class perform responsible professional work
providing staff assistance to an administrator in conducting, special projects, human
resources liaison work, and departmental planning and budget processing.
Librarian III: Positions in this class perForm supervisory and professional library work in
planning, organizing, evaluating, and directing the overall operation of an assigned
central library department or a lazge area library, or is responsible for system-wide
collection development.
Library Public Services Manaeer: This is a single incumbent class responsible for
management and professional work in planning, directing, and coordinating the public
services program of a library system.
Q.E.S. Evaluatian and Analvsis
The Q.E.S. supports assigning the position to SPSO grade 24. The compazisons support
creating a new class because the duties and responsibilities of the position in question do
not match those of any eacisting ciass of positions in the Librazian 7ob Family. The
position has several system wide responsibilities as noted above that are not present in
the Librarian III class.
oa--1�
Recommendation
Currently there is not a class ritled Central Library Public Services Coordinator, I
recommend the creation of that class and assigning the class to SPSO bazgaining unit in
grade 25
aa--go
CLASSIFICATION AND COMPENSATION STLJDY REPORT
CLASS ST[JDIED:
INCUMBENT:
DATE STUDIED:
PERSONS CONTACTED:
STUDIED BY
APPROVAL OF
� , .
(Signature)
Background
2= S b /
(Date)
The Librazy is undergoing a reorganization of the Central Library. As part of the
reorganization and related succession planning activities, Library management has
determined the need to replace the current Qffice Manager position. A request was
submitted to study the position in order to deternune appropriate classification. The
incumbent submitted a job profile.
Methodoloev
1.Review of job profile
2.Interview with incumbent
3.Interview with supervisor
4.Comparison
S.QES evaluation and analysis
6. Recommendation
Office Manager
Mary Clare Huberty
December 5, 2001
Incumbent and Incumbent's supervisor
Michele A. Stegall
AND COMPENSATION MANAGER:
Position Descriqtion
The position performs technical, administrarive, and supervisory work in the Central
Library Circulation Central Center including coordination of the automated system —wide
circulation fixnctions and supervision of administrative support stai� The typical duries
performed include:
❖ Tests implements and trains staff on circulation system softwaze upgrades.
Da -9a
❖ Updates policy and procedures manuais regarding new circulation system software
upgrades.
❖ Monitors circulation polices and recommends changes to administration.
•: Writes and implements circulation policy and procedures changes system- wide.
❖ Maintains and trouble shoots automated circulation system.
❖ Monitors and maintain various Innovative Interfaces, Inc. circulation functions.
❖ Supervises the Central library circulation center.
❖ Plans, assigns, coordinates and reviews the work of Central Library clerical
employees. -
❖ Handles problems with patron accounts.
❖ Works at the circulation desk.
Comnarisons
The position was compared to class specifications and job profiles ofpositions allocated
to the Office Manager and Information Systems Support Specialist classes. The
comparisons revealed that the position was similar to Office Manager positions in that it
performs administrative and supervisory work involving planning, organizing and
duecting clerical work and perfomung ea�pert administrative support work. However,
positions allocated to the Office Manager class aze not assigned the technicai work in
coordinating and maintaining the customized circulation system fox the Central Library.
The technical duties performed by the position in question are simitar to those performed
by positions allocated to the Information Systems Support Specialist class series in that
the positions impiements and trains staff in softwaze upgrades and maintains systems
software and provides troubleshooting for the systems software. Also the position
produces the documentation necessary to maintain and use the softwaze. However, the
position supervises a number of administrative support positions performing various
duties in the circulation center. Information Systems Support Specialist positions have
no such supervisory responsibility.
Q.E.S. Evaluation and Analvsis
The Q.E.S. supports assigning the position to SPSO grade 10. The compazisons support
creating a new class because the duties and responsibilities ofthe position in question do
not match up well with those of any existing ciass of positions in the information and
clerical support families. The position has fuil supervisory authority and consequently
should be assigned to the SPSO bazgaining unit.
Recommendation
Currently there is not a class titled Circulation Coordinator, I recommend the creation of
that class and assigning the position to SPSO bargaining unit in grade 10. (See the
attached proposed class specification).
��
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o �. -90
CLASSIFICATION/COMPENSATION STUDY REPORT
CLASS STUDIED:
INCUMBENT:
DATE STUDIED:
Modified Duty Worker in the Library
Rodney Rodrigues
August 28, 2001
PERSONS CONTACTED: Incumbent, Supervisor, and Workers
Compensation Manager
STUDIED BY: Michele A. Stegall
APPROVAL OF CLASSIF'ICATION AND COMPENSATION
MANAGER:
Background
The incumbent submitted a job profile and our office was asked to deterinine
the appropriate classification and compensation for the position.
Studv Comnonents
•'• Review of job profile
.
❖ Interview with incumbent
❖ Interview with incumbent's supervisor
•'• Comparison
❖ QES evaluation and analysis
❖ Recommendation
Interview with incumbent
In an interview with the incumbent, I was informed that his duties have not
changed since the job profile was submitted.
Interview with incumbent's suuervisor
In an interview with the incumbent's supervisor, I was informed that the
Library is in great need for this position. I was also informed that the
(Signature) (Date)
o}-qo
incumbent has worked for the Library since 1999, in the Modified Duty
Worker-Security Officer job ciassification. The incumbent has been approved
by the Risk Management Office to return to a regular position. It was also
expressed that plans are being made to add another security guard position.
Interview with Workers Compensation Mana�er
In an interview with the Workers Compensation Manager responsible for the
Modified Duty Worker Program, I was informed that the incumbent could
return to a normal (regular) position.
Job Description
➢ Performs routine patrols of the interior and exterior of the Libraxy's
facilities to protect the property from theft, fire or other damage or
danger.
➢ Conducts periodic safety inspections of grounds and facilities.
➢ Monitors juvenile/adult compliance with the policies and procedures
governing the use of the Library such as: Internet usage policy, loitering,
smoking, drinking alcoholic beverages, parking enforcement, etc.
➢ Answers telephones and refer callers to appropriate staff.
➢ Answers questions about the department.
➢ Greets visitors and direct them to the appropriate person.
Comnarisons
The position was compared to Security O�cer Water Utility in Operating
Engineers grade 17, Park Security Officer in Operating Engineers grade 21,
and Modii"ied Duty Worker-Security Officer.
Securitv Officer- Water Utilitv: This class performs routine work patrolling
areas around reservoirs, watersheds, and lakes to protect the land,
equipment and property of the Water Utility and performs simple
maintenance work. This position focuses on limiting access to utility
property and grounds.
Park Securitv O�cer: This class is responsible for securing areas,
maintaiiung safety, and maintaiuing compliance with park rules and
regulations.
Modified Duty Worker -Security Officer• This class is responsible for security
at the Zoo and Conservatory facilities and at the Library. These duties are
similar to the responsibilities of the Park Security Officer.
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Q.E.S. Evaluation and Analvsis
The Q.E.S. evaluafion supports allocating the position to the Security Officer
class, which is, assigned to grade 21 of the Qperating Engineers Loca170
bargaining unit. The position closely matches the duties of position allocated
to the Park Security Officer, in that the positions are both responsible for
maintaining security at places where there is significant public access and
are needed to keep the public safe.
However, the Park Security Officer class describes duties specific to the
Parks Department Security Operation. Thexefore, it is necessary to create a
new class.
Recommendation
Currently there is not a class of positions titled Security Officer-Library. I
recommend the creation of a new class titled Security Officer-Library. I also
recommend assi the new class to the operating Engineers bargaining
unit in grade 21
PROPOSED TITLE OF CLASS:
Code: 218B
CENTRAL LIBRARY PUBLIC SERVICES BU: 09
COORDINATOR
Effective:
DESCRIPTION OF WORK
General Statement of Duties:
Performs library work at the management and superoisory level including planning, organizing and
directing the overall operation of the Central Library; and performs related duties as required.
Supervision R�ceived:
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Receives broad administrative d'uection from Library Public Services Manager, with wide latitude for
exercise of discretion and initiative.
Sunervision Exercised:
Exercises general supervision directly and through subordinate supervisors over professional,
paraprofessional and clerical employees.
TYPICAL Di7TIES PERFORMED
The listed e�mples may not include all the duties performed by all positions in this class.
Supervises and evaluates agency operations including collection, programs, and personnel needs.
Designs library operations, logistics and workflow for renovated Central Library.
Formulates overall agency goals and objecrives.
Develops budget requests and recommendations and manages the agency budget.
Monitors and evaluates the delivery of the (System-Wide) program of service to youths.
Oversees the expenditure of allocations for materials, staff and equipment.
Evaluates and manages delivery of circulation service to the public.
Creates and updates the collecfion plans for Ceniral materials for adults, inciuding print non-print and
electronic resources.
Oversees the creation and operation of the Ynternet-based information service to. adults and child.
Administers the (System Wide) Interlibrary Loan Program.
Models the highest standard of customer service and ensures that staff meet customer service expectations.
D'uects and monitors the implementation of Library policies and procedures.
CENTRAI, LIBRARY PUBLIC SERVICES COORDINATOR
Page 1
PROPOSED TITLE OF CLASS: Code: 218B
CENTRAL LIBRARY PUBLIC SERVICES BU: 09
COORDINATOR a a .qQ
Effective:
KNOWLEDGE, SKILLS, ABILITiES, AND COMPETENCIES
Considerable knowledge of library science including library principles, pracrices and management, and
collection development.
Knowledge of scope and physical organization of the library's collection.
Kuowledge of library policies, procedures; services and facilities.
Knowledge of electronic databases and other online information resources.
Knowledge of the integrated online library system.
Knowledge of the Library's diverse clientele, who bring varied cultural intellectual, technical informational
needs.
Abiliry to communicate effectively, both orally and in writing.
Ability to develop budget request and monitor a yearly budget.
Ability to plan, organize and delegate work.
Ability to perform complex research tasks.
MINIMUM QUALIFICATIONS
Graduation from college with a degree in library science, and six years of professional experience, at least
three years of which have been as a Librarian iII or equivalent. (No substitution for educarion.)
(CENTRAL LIBRARY PUBLIC SERVICES COORDINATOR)
Page 2
PROPOSED TITLE OF CLASS:
DESCRIPTION OF WORK
Caeneral Statement of Duties:
Code: 226B
CIRCULATION COORDINATOR BI7: 09 ����
EfFecrive:
Performs administrarive, supervisory and technical work in the Central Library Circulation Center including
planning, policy and procedure development, supervision of administrarive support staff, implementarion of
c'uculation soflwaze upgrades, testing, and traming; and performs related duries as assigned.
SuDervision Received:
Works under the general supervision of the Central Library Public Services Coordinator.
Suuervision Exercised:
Exercises general supervision directly over Library clerical employees and others as assi9ned.
TYPICAL DUTTES PERFORMED
The listed examples may not include all the duties performed by all posifions in this class.
Tests the annual circulation software upgrades, trains library staff on new upgrades.
Prepares, compiles and maintains manuals concerning softwaze upgrades and policy changes.
Monitors circulation policies; writes and implements policy and procedures changes system-wide.
Monitors and troubleshoots the Ynnovative Interfaces, Inc. circularion functions, bounced email notice, page
items, weed lists, eta =
Plans, assigns, supervises, coordinates and reviews the work of circularion employees.
Designs and evaluates efficient workflow in CirculaEion Center Public desk and workrooms.
Handles problems with library patron accounts, answer questions and solve problems from other staff.
Works at the cuculation desk.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
Thorough knowledge of Saint Paul Public Library Circulation policies and procedures.
Thorough knowledge of issues surrounding cucularion functions for the Saint Paul Public Library system.
Thorough laiowledge of the Mission/ Vision/ Values of the Saint Paul Public Library.
Considerable knowledge of supervisory techniques.
Considerable abHity to plan, determine priorities and coordinate administrative and clerical work.
(CIRCULATION COORDINATORI
Page 1
PROPOSED TITLE OF CLASS:
coae: aa6B 6 a _ 9 . 0
CIRCULATION COORDINATOR BU: 09
Effecrive:
Considerable ability using Innovative InterFaces, Inc. sofhvaze (Milcirc, Innopac, and Report Manager).
Considerable ability to define pazameters for Innovative Interfaces, Inc. softwaze.
Considerable ability to perform complex circulation functions.
Considerable ability to establish and maintain effective working relarionships with supervisors,
subordinates, colleagues, and the public.
Ability to plan, execute, and evaluate training on circulation sofiware and procedures.
Ability to organize and coordinate teams.
T�IINIMUM QUALIFICATIONS
Eight yeazs of clerical experience, rivo years of which must have been working at the Library circulation
desk at the Clerk III level or equivalent; or two yeazs of college and four yeazs of library circulation clerical
experience.
iCIRCULATION COORDINATORI
Page 2
PROPOSED TI1ZE OF CLASS:
DESCRIPTION OF WORK
General Statement of Duties:
SECURITY OFFICER - LIBRARY
Code: 216B
BU: 12
Effective:
0�-90
Performs routine work pa�olling azeas azound the interior and ea�terior of the Library facilities; enforces and
mainfains the policies and procedures governing the use of the Library; performs safety inspections of
faciliries and performs related duties as required.
Sunervision Received:
Works under the superoision of facility Manager or a Librarian Supervisor.
Supervision Exercised:
None.
TYPICAL DUTIES PERk'ORMED
The listed examples may not include all the duties performed by all positions in this class.
The listed examples may not inciude all duties performed by all positions in this class.
Patrols the properties of the Library by foot or car.
Conducts safety inspections of grounds and facilities.
Enforces juvenile/adult compliance with the Library policies and procedures governing the use of internet,
loitering smoking drinking alcohol beverages and pazking.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPET]ENCIES
Knowledge of security procedures neaessary to deal with day bo day emergency situations.
Ability to deal with a diverse range of customers and co-workers.
Ability to identify safety hazards and propose alternatives for solutions.
Ability to follow oral and written instructions.
MINIMiIM QUALIFICATIONS
One yeaz college or one year of experience in iaw enforcement or security work.
Must possess a valid Minnesota Class D driver's license, or equivalent out-of-state driver's license, with no
suspensions or revocations within the two-yeaz period prior to date of appointment (suspensions for
pazking-related offenses excluded).
(SECURITY OFFICER - LIBRARYI
Page 1
SALHT
PAUL
�
AARt!
CITY OF SAINT PAUL
Norm Coleman, Mayor
Date October 26, 2001
Helga Kessler, President
St. Paul Supeivisors Organization
St Paul Water Utility
8-4�' Street East, Ste. 200
St. Paul, MN 5113
Deaz Helga Kessiei
OFFiCE OF HU�IAN RESOURCES
JohnHamilton, Director
25 WestFourth Street
SaintPaul.Mi�mesota 55102-7634
400CiryHaIIAnnez
RE: Twenry-Day Notice —(Central Library Public Services Coordinator)
�3 -40
Telephone: 651-266-6500
7TJD/flP: 651-2666501
JobL"ne: 65I-2666502
Facsimile: 651-292-7656
Pmsuant to City of St. Paul, Civil Service Rule 3. (C� Phis memorandum is to inform you ttiat a new title has
been created titled Central Library Public Services Coordinator.
If you liave any queskions or comments regarding this matter, please contact me at 651- 266-6490.
Michele A Stegall
Human Resowces Consultant
oz-90
swixT
PAUL
�
AAAA
CITY OF SAINT PAUL
Nome Co%man, Mayor
Date De,cember 14, 2001
Helga Kessler, President
St. Paul Supervisors Organization
St. Paul WaterUtility
8-4�' Street F_ast, Ste. 200
St. Paul, MN 5113
Deat Aelga Kessler
RE: Twenty Day Notice —(Circulafion Coordinator)
OFFICE OF H[7M.4*1 RESOURCES
JohnHamikott, Dirutor
400CiryHallRnnez
25 WestFourth Sireet
SointPau� Minnesota 551 02-1 63 4
It has been detennined that the class specificafion of Circulation Coordinator should be developed I have
attached a wpy of the class specificaflon for your review. Please notify me within twenty days of receipt of
this memo, if you wish to discuss flris job specification. If I do not hear from you within that timeframe, l
will assume agreement and will proceed with the process.
Tl�azik you.
Michele A Stegall
Human Resources Consultant
I hereby waive the time remaining on this 20 day nodce for the piupose of revising this tifle and class
specificalion.
Name
Date
TeZephone: 65b2666500
TDDIITY; 651-2666501
JobBne: 651-2666502
Facslmite: 651-292-7656
G: LSharedlClasn, JICL95SI20 day rotices120day.ba�g.vmtmaster.wpd
SAiNS
PAUL
�
�A��
CITY OF SAINT PAUL
Norm Coleman, Mayar
Date Augus[ 28, 2001
Operating Engineers Local #70
Dick Lally, Business Manager
2417 Lazpenteur Avenue West
St. Paul, MN 5113
Dear Bick Lally, Business Manager
RE: Twenty-Day No6ce — (Security Officer-Librazy)
OFFICE OF IIUMAN RESOURCES
Jahn Hamiltan, Director
soo c�ry xauan�
25 West Fourth Street
SaintPass�?vlinnesota SSIO2-1634
0�-to
Te2ephone: 651-2666500
77JD/1 TY: 651- 26lr 6501
JobLne: 651-266-6502
Facsimi 1e: 65I-292-7656
Pursuant to City of St. Paul, Civil Seivice Rule 3. (C) this memorandum is to inform you that a new title has
been created titled Security Offices Library..
If you have any quesrions or comments regazding tiris anatter, please contact me at 651- 266-6490.
Ivlichele A Stegall
Human Resources Consultant
ORI.�''l.°�L
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented b}
Referred To
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Requested by Department of:
Human Re ources Office
By:
;
An Administrative Resolurion establishing the
rates of pay for the new classificarions ritled Central
Library Public Services Coordinator, Cucularion
Coordinator, and Security Officer-Library.
Council File # o,�,-- 90
Green Sheet # 106819
Committee Date
RESOLVED, that the rate of pay for the Central Library Public Seroices Coordinator classification be that as
set forth in Cnade 025, of the St. Paul Supervisors AssociaUon Salary Schedule in the Salary Plan and Rates of
Compensation, and be it
FURTHER RESOLVED, that the rate of pay for the CirculaUon Coordinator classification that as set foRh in
Grade 010, of the St. Paul Supervisors Association Salary Schedule in the Salary Plan and Rates of Compensation,
and be it
FURTHER RESOLVED, that the rate of pay for the SecuriTy Officer-Library classification that as set forth in
Grade 021, ofthe Operaring Engineers Loca170 Salary Schedule in the Salary Plan and Rates of Compensation, and be it
FINALLY RESOLVED, that this resolurion shall take effect and be in force on the first pay period
following passage and approval.
Adopted by Council: Date �.� � �-o o a
:
Adop6on Certified by Council Secretary
�
Approved by
�
� (s5T
DEPARTMENI'/OFFICE/COUNCII.: DATE INTI7ATED GREEN SHEET � No.: lo6si9 �a'
Human Resources 1/10/02
CONTACI' PERSOI�T�& PHONE: �T�q+� ATE INiTIAL/DATE
John Sliockley, 266-6482 ,�,,�,�,,, D�1�� < caY�o��.
Michele A. Stegall, 266-6490
ASS[GNED 2CIIYATTORNEY C[i'YIA.ERR
iViSNIDERFOR
ROUTING y�[�qin�iqyy'ERVDIA 11NANCfALSIItV/ACCLG
MUS7 BE ON COI7PICII, AGENDA BY (DAT� ��ER
3 MAYOR(ORASS[J
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
AC110N REQUESTED:
Approval of the attached resolution establishina the rates of pay for the newly created job classes titled Cenhal Library Public Services
Coordinator, Circularion Coordinator, and Security C:uazd Library.
RECOMMENDATIONS: Approve (A) or Rejec[ (A) PERSONAL SERVICE CON'1'RAC7S MIJST ANSR'L�R 1'liE FOLLOWIlVG QUESITONS:
1. HasthispersoNfvmeverwmkedunderacontractforthisdePaxMmt7
_PL9NNINGCOhIM[SSION Yes No
CID COM[vD'1'IEE 2. Has this persoWfum ever been a city employeel
CIVII.SERVICECOhIIvIISSION Yes No
3. Dces dus person/Sxm possess a skill not nocmaily possessedby any cmrent cny employeel
Yes No
4. Is ttis person/5im a targeted vendorT
Yes No
_ Ezplain all yes answers on sepsrate sheet and attach to green sheet
INITIATING PROBLEM, 7SSUE, OPPORTONITY (Who, What, When, Where, Why):
In preparation for the re-opening and reshucturing of ffie Cenlral Public Library. The Library requested the study of three proposed
positions. The result of the study is the crea6on of three new job classificarions.
l. The Central Library Public Services Coordinator will provided better management , logistics and workflow for the renovated library.
2. The Circularion Coordinator posirion will provide better coordinarion of the automated system-wide circulation Yunctions. 3. The
Security Guard will provide better security for interior and exterior library facilities.
ADVAN'1'AGES IF APPROVED:
Approval of this resolution will allow for equitable compensafion ffor these classes and eliminate the need for out of ritle pay for current
incumbents.
DISADVANTAGES IF APPROVED: -
None. Salary cost for fhese posirions have been budgeted.
DISADVANI'AGES IF NOT APPROVED:
Appropriate compensation will not be established for posiflons. The Library will not be able to unplement plauned ie-organi�ation
measures.
TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED:
FUNDING SOURCE: ACTIVITY NUMBER:
.��,?C!'€ ��nf�Y ����d.J...l.� A�..{�
FINANCZAL INFORMATION: (EXPLAIi� ' ' ��
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G:\Shared\ClassiflCLASS�Resolutions&Ordinances\I.ib.CuuLcoordseqoff.lib.gs.wpd
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CLASS STUDIED:
Ivi CUMBENT:
DATE STITDIED:
PERSONS CONTACTED:
E. rl►1_ 1 :�
CLASSIFICATION/COMPENSATION STUDY REPORT
New Tifle
Sue A. Ellingwoad
September 28, 2001
Incumbent and Supervisor
Michele A. Stegall
APPROVAL OF CLASSIFICATION AND COMPENSATION MANAGER:
Backaround
The incumbent submitted a job profile. Our office was asked by the department to
determine the appropriate classification and compensation for the position. Currently the
incumbent is in an out oftitle designation ofAdministrative Manager.
Study Components
❖ Review of job profile
❖ Interview with incumbent
❖ Interview with supervisor
•'• Comparisons
.
❖ QES evaluation and analysis
❖ Recommendation
Interview with Incumbent
In an interview with the incumbent Y was informed that, the duties have not changed since
the job profile was submitted.
Interview with Sunervisor
In an interview with the incumbenYs supervisor I was informed that the Library has
undergone a major re-organization. The re-organization necessitates the Central Library
having a head Librazian. I was also informed that duties ofthe position include a lot of
the duties of a Librarian class, which has been abolished however; there is no desire to
recreate the clase.
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Job Descrintion
❖ Designs library operations, logistics and worl�low for renovated Central Library.
❖ Manages public service staff.
❖ Monitors and evaluates the delivery of the (System-Wide) program of service to
youths.
❖ Oversees the eicpenditure of aliocations for materials, staff and equipment.
:• Evaluates and manages delivery of circulation service to the public.
❖ Creates and updates the collection plans for Central materials for adults, including
print non-print and electronic resources.
❖ Administers the (System -Wide) Interlibrary Loan Program.
❖ Oversees the creation and operation of the Intemet- based information service to
adults and child.
Comparisons
The position in question was compared to the following class of positions: Administrative
Manager in Non —Represented Manager bargaining unit grade 24; Librarian III, in St.
Paui Supervisor's Organization (SPSO) bazgaining unit grade 20; and Library Public
Services Manager, in SPSO grade 27.
Administrative Manaeer: Positions in this class perform responsible professional work
providing staff assistance to an administrator in conducting, special projects, human
resources liaison work, and departmental planning and budget processing.
Librarian III: Positions in this class perForm supervisory and professional library work in
planning, organizing, evaluating, and directing the overall operation of an assigned
central library department or a lazge area library, or is responsible for system-wide
collection development.
Library Public Services Manaeer: This is a single incumbent class responsible for
management and professional work in planning, directing, and coordinating the public
services program of a library system.
Q.E.S. Evaluatian and Analvsis
The Q.E.S. supports assigning the position to SPSO grade 24. The compazisons support
creating a new class because the duties and responsibilities of the position in question do
not match those of any eacisting ciass of positions in the Librazian 7ob Family. The
position has several system wide responsibilities as noted above that are not present in
the Librarian III class.
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Recommendation
Currently there is not a class ritled Central Library Public Services Coordinator, I
recommend the creation of that class and assigning the class to SPSO bazgaining unit in
grade 25
aa--go
CLASSIFICATION AND COMPENSATION STLJDY REPORT
CLASS ST[JDIED:
INCUMBENT:
DATE STUDIED:
PERSONS CONTACTED:
STUDIED BY
APPROVAL OF
� , .
(Signature)
Background
2= S b /
(Date)
The Librazy is undergoing a reorganization of the Central Library. As part of the
reorganization and related succession planning activities, Library management has
determined the need to replace the current Qffice Manager position. A request was
submitted to study the position in order to deternune appropriate classification. The
incumbent submitted a job profile.
Methodoloev
1.Review of job profile
2.Interview with incumbent
3.Interview with supervisor
4.Comparison
S.QES evaluation and analysis
6. Recommendation
Office Manager
Mary Clare Huberty
December 5, 2001
Incumbent and Incumbent's supervisor
Michele A. Stegall
AND COMPENSATION MANAGER:
Position Descriqtion
The position performs technical, administrarive, and supervisory work in the Central
Library Circulation Central Center including coordination of the automated system —wide
circulation fixnctions and supervision of administrative support stai� The typical duries
performed include:
❖ Tests implements and trains staff on circulation system softwaze upgrades.
Da -9a
❖ Updates policy and procedures manuais regarding new circulation system software
upgrades.
❖ Monitors circulation polices and recommends changes to administration.
•: Writes and implements circulation policy and procedures changes system- wide.
❖ Maintains and trouble shoots automated circulation system.
❖ Monitors and maintain various Innovative Interfaces, Inc. circulation functions.
❖ Supervises the Central library circulation center.
❖ Plans, assigns, coordinates and reviews the work of Central Library clerical
employees. -
❖ Handles problems with patron accounts.
❖ Works at the circulation desk.
Comnarisons
The position was compared to class specifications and job profiles ofpositions allocated
to the Office Manager and Information Systems Support Specialist classes. The
comparisons revealed that the position was similar to Office Manager positions in that it
performs administrative and supervisory work involving planning, organizing and
duecting clerical work and perfomung ea�pert administrative support work. However,
positions allocated to the Office Manager class aze not assigned the technicai work in
coordinating and maintaining the customized circulation system fox the Central Library.
The technical duties performed by the position in question are simitar to those performed
by positions allocated to the Information Systems Support Specialist class series in that
the positions impiements and trains staff in softwaze upgrades and maintains systems
software and provides troubleshooting for the systems software. Also the position
produces the documentation necessary to maintain and use the softwaze. However, the
position supervises a number of administrative support positions performing various
duties in the circulation center. Information Systems Support Specialist positions have
no such supervisory responsibility.
Q.E.S. Evaluation and Analvsis
The Q.E.S. supports assigning the position to SPSO grade 10. The compazisons support
creating a new class because the duties and responsibilities ofthe position in question do
not match up well with those of any existing ciass of positions in the information and
clerical support families. The position has fuil supervisory authority and consequently
should be assigned to the SPSO bazgaining unit.
Recommendation
Currently there is not a class titled Circulation Coordinator, I recommend the creation of
that class and assigning the position to SPSO bargaining unit in grade 10. (See the
attached proposed class specification).
��
, . ,,
o �. -90
CLASSIFICATION/COMPENSATION STUDY REPORT
CLASS STUDIED:
INCUMBENT:
DATE STUDIED:
Modified Duty Worker in the Library
Rodney Rodrigues
August 28, 2001
PERSONS CONTACTED: Incumbent, Supervisor, and Workers
Compensation Manager
STUDIED BY: Michele A. Stegall
APPROVAL OF CLASSIF'ICATION AND COMPENSATION
MANAGER:
Background
The incumbent submitted a job profile and our office was asked to deterinine
the appropriate classification and compensation for the position.
Studv Comnonents
•'• Review of job profile
.
❖ Interview with incumbent
❖ Interview with incumbent's supervisor
•'• Comparison
❖ QES evaluation and analysis
❖ Recommendation
Interview with incumbent
In an interview with the incumbent, I was informed that his duties have not
changed since the job profile was submitted.
Interview with incumbent's suuervisor
In an interview with the incumbent's supervisor, I was informed that the
Library is in great need for this position. I was also informed that the
(Signature) (Date)
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incumbent has worked for the Library since 1999, in the Modified Duty
Worker-Security Officer job ciassification. The incumbent has been approved
by the Risk Management Office to return to a regular position. It was also
expressed that plans are being made to add another security guard position.
Interview with Workers Compensation Mana�er
In an interview with the Workers Compensation Manager responsible for the
Modified Duty Worker Program, I was informed that the incumbent could
return to a normal (regular) position.
Job Description
➢ Performs routine patrols of the interior and exterior of the Libraxy's
facilities to protect the property from theft, fire or other damage or
danger.
➢ Conducts periodic safety inspections of grounds and facilities.
➢ Monitors juvenile/adult compliance with the policies and procedures
governing the use of the Library such as: Internet usage policy, loitering,
smoking, drinking alcoholic beverages, parking enforcement, etc.
➢ Answers telephones and refer callers to appropriate staff.
➢ Answers questions about the department.
➢ Greets visitors and direct them to the appropriate person.
Comnarisons
The position was compared to Security O�cer Water Utility in Operating
Engineers grade 17, Park Security Officer in Operating Engineers grade 21,
and Modii"ied Duty Worker-Security Officer.
Securitv Officer- Water Utilitv: This class performs routine work patrolling
areas around reservoirs, watersheds, and lakes to protect the land,
equipment and property of the Water Utility and performs simple
maintenance work. This position focuses on limiting access to utility
property and grounds.
Park Securitv O�cer: This class is responsible for securing areas,
maintaiiung safety, and maintaiuing compliance with park rules and
regulations.
Modified Duty Worker -Security Officer• This class is responsible for security
at the Zoo and Conservatory facilities and at the Library. These duties are
similar to the responsibilities of the Park Security Officer.
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Q.E.S. Evaluation and Analvsis
The Q.E.S. evaluafion supports allocating the position to the Security Officer
class, which is, assigned to grade 21 of the Qperating Engineers Loca170
bargaining unit. The position closely matches the duties of position allocated
to the Park Security Officer, in that the positions are both responsible for
maintaining security at places where there is significant public access and
are needed to keep the public safe.
However, the Park Security Officer class describes duties specific to the
Parks Department Security Operation. Thexefore, it is necessary to create a
new class.
Recommendation
Currently there is not a class of positions titled Security Officer-Library. I
recommend the creation of a new class titled Security Officer-Library. I also
recommend assi the new class to the operating Engineers bargaining
unit in grade 21
PROPOSED TITLE OF CLASS:
Code: 218B
CENTRAL LIBRARY PUBLIC SERVICES BU: 09
COORDINATOR
Effective:
DESCRIPTION OF WORK
General Statement of Duties:
Performs library work at the management and superoisory level including planning, organizing and
directing the overall operation of the Central Library; and performs related duties as required.
Supervision R�ceived:
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Receives broad administrative d'uection from Library Public Services Manager, with wide latitude for
exercise of discretion and initiative.
Sunervision Exercised:
Exercises general supervision directly and through subordinate supervisors over professional,
paraprofessional and clerical employees.
TYPICAL Di7TIES PERFORMED
The listed e�mples may not include all the duties performed by all positions in this class.
Supervises and evaluates agency operations including collection, programs, and personnel needs.
Designs library operations, logistics and workflow for renovated Central Library.
Formulates overall agency goals and objecrives.
Develops budget requests and recommendations and manages the agency budget.
Monitors and evaluates the delivery of the (System-Wide) program of service to youths.
Oversees the expenditure of allocations for materials, staff and equipment.
Evaluates and manages delivery of circulation service to the public.
Creates and updates the collecfion plans for Ceniral materials for adults, inciuding print non-print and
electronic resources.
Oversees the creation and operation of the Ynternet-based information service to. adults and child.
Administers the (System Wide) Interlibrary Loan Program.
Models the highest standard of customer service and ensures that staff meet customer service expectations.
D'uects and monitors the implementation of Library policies and procedures.
CENTRAI, LIBRARY PUBLIC SERVICES COORDINATOR
Page 1
PROPOSED TITLE OF CLASS: Code: 218B
CENTRAL LIBRARY PUBLIC SERVICES BU: 09
COORDINATOR a a .qQ
Effective:
KNOWLEDGE, SKILLS, ABILITiES, AND COMPETENCIES
Considerable knowledge of library science including library principles, pracrices and management, and
collection development.
Knowledge of scope and physical organization of the library's collection.
Kuowledge of library policies, procedures; services and facilities.
Knowledge of electronic databases and other online information resources.
Knowledge of the integrated online library system.
Knowledge of the Library's diverse clientele, who bring varied cultural intellectual, technical informational
needs.
Abiliry to communicate effectively, both orally and in writing.
Ability to develop budget request and monitor a yearly budget.
Ability to plan, organize and delegate work.
Ability to perform complex research tasks.
MINIMUM QUALIFICATIONS
Graduation from college with a degree in library science, and six years of professional experience, at least
three years of which have been as a Librarian iII or equivalent. (No substitution for educarion.)
(CENTRAL LIBRARY PUBLIC SERVICES COORDINATOR)
Page 2
PROPOSED TITLE OF CLASS:
DESCRIPTION OF WORK
Caeneral Statement of Duties:
Code: 226B
CIRCULATION COORDINATOR BI7: 09 ����
EfFecrive:
Performs administrarive, supervisory and technical work in the Central Library Circulation Center including
planning, policy and procedure development, supervision of administrarive support staff, implementarion of
c'uculation soflwaze upgrades, testing, and traming; and performs related duries as assigned.
SuDervision Received:
Works under the general supervision of the Central Library Public Services Coordinator.
Suuervision Exercised:
Exercises general supervision directly over Library clerical employees and others as assi9ned.
TYPICAL DUTTES PERFORMED
The listed examples may not include all the duties performed by all posifions in this class.
Tests the annual circulation software upgrades, trains library staff on new upgrades.
Prepares, compiles and maintains manuals concerning softwaze upgrades and policy changes.
Monitors circulation policies; writes and implements policy and procedures changes system-wide.
Monitors and troubleshoots the Ynnovative Interfaces, Inc. circularion functions, bounced email notice, page
items, weed lists, eta =
Plans, assigns, supervises, coordinates and reviews the work of circularion employees.
Designs and evaluates efficient workflow in CirculaEion Center Public desk and workrooms.
Handles problems with library patron accounts, answer questions and solve problems from other staff.
Works at the cuculation desk.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
Thorough knowledge of Saint Paul Public Library Circulation policies and procedures.
Thorough knowledge of issues surrounding cucularion functions for the Saint Paul Public Library system.
Thorough laiowledge of the Mission/ Vision/ Values of the Saint Paul Public Library.
Considerable knowledge of supervisory techniques.
Considerable abHity to plan, determine priorities and coordinate administrative and clerical work.
(CIRCULATION COORDINATORI
Page 1
PROPOSED TITLE OF CLASS:
coae: aa6B 6 a _ 9 . 0
CIRCULATION COORDINATOR BU: 09
Effecrive:
Considerable ability using Innovative InterFaces, Inc. sofhvaze (Milcirc, Innopac, and Report Manager).
Considerable ability to define pazameters for Innovative Interfaces, Inc. softwaze.
Considerable ability to perform complex circulation functions.
Considerable ability to establish and maintain effective working relarionships with supervisors,
subordinates, colleagues, and the public.
Ability to plan, execute, and evaluate training on circulation sofiware and procedures.
Ability to organize and coordinate teams.
T�IINIMUM QUALIFICATIONS
Eight yeazs of clerical experience, rivo years of which must have been working at the Library circulation
desk at the Clerk III level or equivalent; or two yeazs of college and four yeazs of library circulation clerical
experience.
iCIRCULATION COORDINATORI
Page 2
PROPOSED TI1ZE OF CLASS:
DESCRIPTION OF WORK
General Statement of Duties:
SECURITY OFFICER - LIBRARY
Code: 216B
BU: 12
Effective:
0�-90
Performs routine work pa�olling azeas azound the interior and ea�terior of the Library facilities; enforces and
mainfains the policies and procedures governing the use of the Library; performs safety inspections of
faciliries and performs related duties as required.
Sunervision Received:
Works under the superoision of facility Manager or a Librarian Supervisor.
Supervision Exercised:
None.
TYPICAL DUTIES PERk'ORMED
The listed examples may not include all the duties performed by all positions in this class.
The listed examples may not inciude all duties performed by all positions in this class.
Patrols the properties of the Library by foot or car.
Conducts safety inspections of grounds and facilities.
Enforces juvenile/adult compliance with the Library policies and procedures governing the use of internet,
loitering smoking drinking alcohol beverages and pazking.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPET]ENCIES
Knowledge of security procedures neaessary to deal with day bo day emergency situations.
Ability to deal with a diverse range of customers and co-workers.
Ability to identify safety hazards and propose alternatives for solutions.
Ability to follow oral and written instructions.
MINIMiIM QUALIFICATIONS
One yeaz college or one year of experience in iaw enforcement or security work.
Must possess a valid Minnesota Class D driver's license, or equivalent out-of-state driver's license, with no
suspensions or revocations within the two-yeaz period prior to date of appointment (suspensions for
pazking-related offenses excluded).
(SECURITY OFFICER - LIBRARYI
Page 1
SALHT
PAUL
�
AARt!
CITY OF SAINT PAUL
Norm Coleman, Mayor
Date October 26, 2001
Helga Kessler, President
St. Paul Supeivisors Organization
St Paul Water Utility
8-4�' Street East, Ste. 200
St. Paul, MN 5113
Deaz Helga Kessiei
OFFiCE OF HU�IAN RESOURCES
JohnHamilton, Director
25 WestFourth Street
SaintPaul.Mi�mesota 55102-7634
400CiryHaIIAnnez
RE: Twenry-Day Notice —(Central Library Public Services Coordinator)
�3 -40
Telephone: 651-266-6500
7TJD/flP: 651-2666501
JobL"ne: 65I-2666502
Facsimile: 651-292-7656
Pmsuant to City of St. Paul, Civil Service Rule 3. (C� Phis memorandum is to inform you ttiat a new title has
been created titled Central Library Public Services Coordinator.
If you liave any queskions or comments regarding this matter, please contact me at 651- 266-6490.
Michele A Stegall
Human Resowces Consultant
oz-90
swixT
PAUL
�
AAAA
CITY OF SAINT PAUL
Nome Co%man, Mayor
Date De,cember 14, 2001
Helga Kessler, President
St. Paul Supervisors Organization
St. Paul WaterUtility
8-4�' Street F_ast, Ste. 200
St. Paul, MN 5113
Deat Aelga Kessler
RE: Twenty Day Notice —(Circulafion Coordinator)
OFFICE OF H[7M.4*1 RESOURCES
JohnHamikott, Dirutor
400CiryHallRnnez
25 WestFourth Sireet
SointPau� Minnesota 551 02-1 63 4
It has been detennined that the class specificafion of Circulation Coordinator should be developed I have
attached a wpy of the class specificaflon for your review. Please notify me within twenty days of receipt of
this memo, if you wish to discuss flris job specification. If I do not hear from you within that timeframe, l
will assume agreement and will proceed with the process.
Tl�azik you.
Michele A Stegall
Human Resources Consultant
I hereby waive the time remaining on this 20 day nodce for the piupose of revising this tifle and class
specificalion.
Name
Date
TeZephone: 65b2666500
TDDIITY; 651-2666501
JobBne: 651-2666502
Facslmite: 651-292-7656
G: LSharedlClasn, JICL95SI20 day rotices120day.ba�g.vmtmaster.wpd
SAiNS
PAUL
�
�A��
CITY OF SAINT PAUL
Norm Coleman, Mayar
Date Augus[ 28, 2001
Operating Engineers Local #70
Dick Lally, Business Manager
2417 Lazpenteur Avenue West
St. Paul, MN 5113
Dear Bick Lally, Business Manager
RE: Twenty-Day No6ce — (Security Officer-Librazy)
OFFICE OF IIUMAN RESOURCES
Jahn Hamiltan, Director
soo c�ry xauan�
25 West Fourth Street
SaintPass�?vlinnesota SSIO2-1634
0�-to
Te2ephone: 651-2666500
77JD/1 TY: 651- 26lr 6501
JobLne: 651-266-6502
Facsimi 1e: 65I-292-7656
Pursuant to City of St. Paul, Civil Seivice Rule 3. (C) this memorandum is to inform you that a new title has
been created titled Security Offices Library..
If you have any quesrions or comments regazding tiris anatter, please contact me at 651- 266-6490.
Ivlichele A Stegall
Human Resources Consultant