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02-856ORIGINAL Presented By: Referred To: Committee:Date: 1 2 WHEREAS, the United States Department of 7ustice has awazded a 2002 Local Law Enforcement Block 3 Grant to the City of Saint Paui; and 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 WHEREAS, Ramsey County will be receiving a portion of the grant; and WHEREAS, it is a requirement of the 2002 Local Law Enforcement Block Grant to conduct a public hearing for the proposed use of the grant; and THEREFORE BE IT RESOLVED, that the Saint Paul City Council accepts this grant and authorizes the Saint Paul Police Department to enter into an agreement with Ramsey County; and BE IT FURTHER RESOLVED, that the Saint Paul City Council set a date on September 25, 2002 at 5:30 p.m. to conduct a pablic hearing for the attached 2002 Proposal for Collaborative Use of the 2002 Local Law Enforcement Block Grant. Requested by Department of: Police \ B �y3 Form ro ed by Ci ttorney: Adopted by Council: Date: � �_ �g �,ov � Adopfion Cert'�ied by Council Se retary:� By: � Approved RESOLUTION OF SAINT PAUL, MAVNESOTA CouncilFile # pa� ��( Green Sheet # 203462 By: by l+inancial Serv. Director: r �� � By: � OEP 7MENTl�FEICE/COUNCIL DATEINITIATFA roli� s�zs�o2 GREEN SHEET No. 203462 CANTACTPER50 &PHONE MiTAVDASE INrtV�WATE ChiOf William Finney 292-3588 1 oeranmar omECron 5 �ouxa,� �,� MUST BE ON GOUNCIL A � �ATTOPNEY ��IERK � L�1 � y � I I'I I �� >�i� �7�� i � ll �g� 1 �RWICWI.SQtNCESdR �RWICWLSERV/ACCTG ��� Vf tp � I' ^ ���IBII�i ��ab�,� 1 4 Mumrtcoxazasmxp ��/uv+ecxrs 1�.� TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTED Signatures requested on the attached council resolution accepting the 2002 Local Law Enforcement Block Grant (LLEBG), authozizing the City of St. Paul to enter into an agreement with Rzmsey Counry, and setting a date for a public hearing on the proposed use of the 2002 Local Law Enforcement Block Grant. Sdk»� a Note: This council resolution is�fes�w public hearing on September 25, 2�02 at 5:30 p.m. RECAMMENDATION APpfOYe (A) o( REjeCt (R) PERSONAL SERVICE CANTRACTS AAUST ANSWER tHE FOIL�WING QUESTIONS: 1. Has this personffirtn ever worked under a contrad for this departmeiri? PLANNING COMMISSION YES NO CIB COMMITTEE 2. Has this person/(rm ever been a city employee? CIVIL SERVICE COMMISSION v�S No 3 Does this perso�rm possess a skill not nortnally possessed by any current city employee� YES NO A. Is this personffirm a targeted vendoR YES NO Explain all yes answers on separaie sheet and atfach to green sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHA7, WHEN, WHERE, WHY) The United States Department of Justice has awazded a 2002 Local Law Enforcement Block Grant to the Saint Paul Police Departaient. Ramsey County will receive a portion of this grant. — It is a requirement of the grant that a public heari,n,,�-b�co�ucted for the proposed use of the grant. (Aitached is a copy of the grant awazd and the 2,d02 Proposal for Collabo htive�u��of the 2002 Local Law Enfoicement Block Grant.) s _,,,,,� �g�PG �j � jpta� �"� ADVAN7AGESIFAPPROVED ' Ability to use the 2002 LLEBG gant and parinerslii� with Ramsey County to reduce and pr t crime l � _ _- ��� �'/ �� �r,� _.,.,.dN,..A..., i9�•� DISADVANTAGES IF APPROVED R ���� v fp '� '� " None. ` �� S��'�.3-'�� ��@� AUG 2 9 2fl02 DlSADVANTAGES IF NOT qPPROVED Loss of grani funding. MAYOR'S OFFICE TOTALAMOUN70FTRANSACTION$ 510,385.00 COS7/REVENUEBUDGEfED(CIRCLEONE) YES NO FUNDING SOURCE FBQCT21 BIOClt GIdt1L ACTIVITY NUMBER 436-34196 FINANCIAL INFORMATION (IXPLAIM LLEBGVIPublicHearing.gs.2002 6� -g'S� 2002 PROP05AL FOR COLLABORAT'NE U5E OF TBE 2002 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) Amount awarded: Match amount: Distribution of Funds Ramsey County Sheriff Ramsey County Attorney Ramsey County Conections Saint Paul Police Department Saint Paul City Attomey Total expenditures with matc6 Summary of proposed spending: Rams� County Sheriff $510,385 $ 56,709 Grant Awazd $ 58,184 $ 36,647 $ 58,184 $333,556 $ 23,764 $567,094 Match Amount Total Expenditures $ 6,465 $ 4,077 $ 6,465 $ 37,062 $ 2,640 $ 64,649 $ 40,774 $ 64,649 $370,618 $ 26,404 The Ramsey County Sherifl's office proposes utilizing its LLEBG allocation to fund overtime. The initiatives undertaken with these funds will inciude gang identification efforts, wanant sweeps that target the most violent offenders, and concentrated enforcement and surveillance activities aimed at repeat offenders. Proposed expenditures of fixnds - Overtime $64,649. Ramsey County Corrections To Ramsey County Corrections -$64,649. Contact Joan Fabian at Ramsey County Corrections. Ramsep County Attorne�s O�ce The Ramsey County Attomey's Office in cooperation the Ramsey County Courts has initiated ongoing meetings with criminal justice representatives to deal with the issues surrounding cases invoiving guns, gangs and violent crimes. One of the key issues identified was the need for the court to haue more complete information on defendants prior to decisions on bail and sentencing. Law enforcement officers, and particularly those 1 Oa. � t, who work with the Minnesota Gang Strike Force, are in possession of necessary and useful information but are not usually present at court hearings. An investigator has been hired to work ciosely with Pederal, State, and local law enforcement agencies to insure full access to essential information from those agencies to speciai gang prosecutors and all other adult and juvenile prosecutors. Proposed expenditure of funds - Salaries $40,774. Saint Paul Police The Saint Paul Police Department will use a portion of the Local Law Enforcement grant to support the following activities as needed on an overtime basis: Special Events Operations and CommunityNolunteer Services Unit: Lazge-scale speciai events such as the Crrand Old Day Celebration, Cinco de Mayo, Winter Carnival Grand Day and Torchlight Parades, Taste of Minnesota, and the Twin Cities Marathon contribute to the overall vitality of the city. Previous year's experience demonstrates a need for trouble shooting and problem resolution strategies on event days. There is a need for the Saint Paul Police Department to plan and prepare for the task of managing and coordinating personnel, traffic, and crowds. At events of these saze, situations often arise which both frustrates residents and jeopardizes the success of the events themselves including the increased amount of foot traffic, auto traffic, window peepers and thefts. Hauing an officer auailable to respond on scene rather than "next year" assures residents that the police department cares and is willing to insure the level of "quality of life" they expect in their neighborhoods. Antictpated GoalslOutcome: To police events without draining citywide police resources. Solicit input from promoters as to the needs and requirements for the special event or detail. Assignment of officers to police the detail azea for issues sunounding the safe and efficient movement of both pedestrian and vehicular traffic, and creating a feeling of safety and comfort for those in attendance. Focusing Our Resources On Community Empowerment (F.O.RC.E.) Unit: The Saint Paul Police Department recognizes the negative and pervasive influence that drugs and nazcotics haue on the quality of life in our community. The department aiso recognizes that drug use and related activities aze a social phenomenon that requires a coordinated response between police officers, residents, and the combined resources of the City of 5aint Paul. The FORCE Unit is designed to combine resources in an effort to attack the scourge of drug use through a variety of svategies. F.O.R.C.E. Unit has found through unit investigations that suspects in sueet level narcotics investigations aze very mobile, involved in other criminai activity and often create problem properties where they conduct their illegal activities. There is a strong need to address problem properties and 2 6y- 8'SS� behavior through the use of ` jump-out" details, agent buy operarions, knock and talk details and search warrants. Additional emphasis needs to be directed towazd block ciub meetings, administrative follow-up, cooperating agency meetings and educational presentarions. H"igh crime areas will be defined by F.O.R.C.E. based on numbers of resident complaints, concentration of problem property cases, computerized mapping and intelligence information generated by patrol officers and informants. Anticipated Goals/Outcome: Address crime "hot spots" city wide, to reduce street level nazcotics activity, associated crimes, and problem properties in the target areas. Overtime funding will strengthen the F.O.R.C.E. Unit's speciaiized approach to intervening "hot spots" by permitting more time for coordination with neighborhood service azea supervisors, district council neighborhood crune prevention coordinator and relevant city services such as code enforcement, fire inspections, and licensing. Canine Unit: The primary purpose of the canine unit is to serve as a backup for the patrol officer and as a support unit to the patrol funct3on. Also, the unit is vital in stenuniug the flow of illegal narcotics via use of the canine uniYs detector dog program. dfficers and their canine partners trained in narcotics interdiction tactics would avail themselves on an overtime basis to those locations where illegal narcotics enter Saint Paul. Potential locations include the train, bus depots, and airports, Federai Express offices, UPS distribution centers, and the U.S. Postal Service branches. Antic�ated Goals/Outcome: Canine unit detectar dogs and their handlers will seize drugs and proceeds from drug sales. Not only will the presence of a canine team increase drug interventions but also wili increase officer safety. Gun Issues - Possession and Discharge of Firearms: In 1998, there were 627 calls for police service for discharge of a fueann within city limit. Trained officers retrieve illegal guns as well as document guns that have been confiscated by utilizing gun suppression techniques. Anticipated Goals/Outcome; Reduce the level of intentional discharge of firearms by intervening with violent offenders with a documented lustory of gun violence. Gathering and sharing of intelligence data, training on gun interdiction techniques and use of technology to improve communications between department resources, and law enforcement agencies to accomplish outcome. Liquor Compliance/Liquor Violations/Disorderly Houses: A great deal of public attention has recently been directed at the ease with which minors B�S"S �• aze able to acquire alcoholic beverages. This attention has lead the legislature to enhance penalties associated with providing alcohol to minors. In addition, one residence being used as a disorderly house can effectively destroy the peace and tranquility of a neighborhood and bring in other related crime. Frequently, party houses, after hour's residences, or homes being used to "bootleg" alcoholic beverages are identified. Anticipated Goals/Outcome: Use of an overtime police officer to assist in an increased number of investigations of licensed beverage establishments to deterxnine compliance with state statutes, and other investigarions which involve the use of aicohol hy minors or disorderly houses. Narcotics/Special Investigatian Unit (S.I.in: Sairn Paul and its adjoining suburban communities comained within Ramsey and Dakota Counties has experienced a lazge impact from the burgeoning methamphetamine problem. Prior to 1998, St. Paul drug seizures were comprised largely of cocaine and marijuana with a representation of other iliega] drugs including methamphetamine. Beginning in 1998, methamphetamine seizures quickly outpaced other drug seizures by a margin of almost 2 to 1. Saint Paul's west side community is becoming known as "source city" for methamphetamine. Highly financed criminal organizations importing from Mexico, using mostly methamphetamine distributors locally, blend into the illegal activities and avoid prosecution. The majority of the methamphetamine coming into Saint Paul and the Saint Faul suburban community originates from labs in California and Mer.ico. Anticipated Goals/Dutcome: Overtime availability wili ailow officers to more thoroughly pursue investigations related to the west side methamphetamine market resulung in an increase in drug seizures and arrest. NeighHorhood Service Area (NSA): Neighborhood policing identifies with geographic areas within each district, which aze referred to as Neighborhood Service Areas (NSA). NSA's incorporate well-defined neighborhoods within Saint Paul into police service azeas. Neighborhood policing brings residents, business owners, and the police officers closer together to work on common issues that affect the quality of life and the public safety in tl�zt neighborhood. Officers identify probiems and take proactive measures to solve public safety related issues with community support and assistance. Anticivated Goals/Outcome: The program wiii focus overtime hows on a proactive approach to solving problems identified by officers working in collaboration with district councils, and both the business and community groups. Issues to address include drug dea]ing, disorderly people, drunks, pickpockets and problem properties that impact quality of life issues. In addition, those probiems identified will be assigned to an oflicer who will oa.� srs � be responsible for the action and outcome. Further attention will be focused on multi- housing areas. Park and Recreatian Center Details: Saint Paul recreation centers provide residents with a place in their neighborhood to learn and have fun, and also serve as the community's gathering spot - the focus of Saint PauPs famously strong neighborhoods. The over 1.5 million visits made annually attest to their effectiveness in meeting those needs. Both Saint Faul police officers and police security rangers are involved in maintaining a safe environment for the parks. Anrici�ated Goals/Outcome: To provide a safe environment in the City of Saint Paul's parks to allow chiidren to play and leam. Police officers can work in the parks as mentors and youth workers allowing children to have the opportunity to enjoy activities and to see police officers in roles outside that of the traditional "police officer". Officers will also develop longer standing relationships with youth and park staff preventing problems from occurring or reoccurring at the recreation centers. Police Presence in Retail and Commerciai Areas: One of the hallmazks of the retail attraction in Mimiesota is the overall safety of the area. Unfortunately, commercial areas aze often the most dense areas of crime in a neighborhood. Commercial strips currently identified include Hillcrest Shopping Center, Sunray Center, and Midway Center. Anticipated Goals/Outcome: Officers will engage in patrol of azea retail centers addressing, but not lnniting themselves to the issues of loitering, purse snatching, robberies, burglaries, frauds, panhandling, and public drunkenness. Prostitution Suppression: Key factors in the perceived quality of a neighborhood, from a resident view as well as from the outside, is the amount of street level cruninal activity that is observed, One crime that can drastically atFect this view is street prostitution. The presence of street prostitutes in a given neighborhood can send the message that this type of crime is tolerated or minimized in the view of the neighborhood and law enforcement. This atmosphere can encourage other street level crimes to gravitate to the azea. Once this type of reputation is established patrons of the prostitutes make this neighborhood their area of choice when looking to establish contact with a prostitute. It is estimated that 40% of patrons do not live within the city limits of Saint Paul. The patron may approach female residents of the area believing them to be prostitutes, and children may be exposed to street level sex acts between the patron and prostitute. aa �S� The tnnes when acts of prostitution occur have no identifiable pattem. This element inhibits even the most effecrive police agency from being able to plan suppression techniques or to increase activity without the benefit of funding over and above what currently is present. An effective suppression program also has to allow for the use of a variety of undercover officers. These undercover officers, in the role of patron andlor prostitute, have to be drawn from other organizarional units within the police department. This can hamper the other units from fiilfilling their mandates in crime suppression or assigned goals and objectives. Anticipated GoalslOutcome: The Vice Unit will strategically schedule police officers from within the department to participate in enhanced prostitution suppression activities without deleting their ability to contribute to meeting the goals of their own organizational units as well as keeping the neighborhoods of Saint Paul free from street level criminal activity. Traffic Enforcement Details: One of the largest sources of complaints the police departmern receives is traffic related quality of life issues. Pedestrian safety, traffic speed, and general safety concerns aze all a part of a Saint Paul residenYs perception of a safe city. Anticipated GoalslDutcome: Overtime funding will be used to deploy special traffic enforcement details to "hot spots" identified by residents' input and computerized mappmg. Truancy(Curfew: To find solutions for increased truancy and curfew violations in Saint Paul and its surrounding suburbs, the Ramsey County Truancy and Curfew Center(RCTCC) was established in 1994. A representative from the Saint Paul Police Department is on the executive committee that oversees and coordinates the collaborative work of the RCTCC. During the 1997-98 school year, the truancy center serviced appro�mately 2,000 students. Truants apprehended by law enforcement officers wmprised 71% of the students involved. Between June 12, 1996 and Apri15, 1997, the curfew center served 1,382 youth ranging in age from 8 to 17 with three-fourths between 15 and 17 years old. Anticipated Goals/Outcome: Truancy officers wiil be assigned during peak school hours. Curfew sweeps will be performed several times per month. CurFew/Truancy violators will be stopped and tagged so there is a decrease in school age youth present during school times and times after curfew. Proposed use of funds - Overtime $195,512 � �,.. Q'S� The Saint Paul Police Department has been awazded four technology COPS grants valued at 2.4 million dollars. These grants were awarded to develop a computerized network with Intranet and Internet access, an automated Records Management System (RMS) with e�ctensive seazch capabilities, and a CDPD Wireless communications platform that will place the network and RMS in the squad car for the pauol officer. The network project and RMS program development are neazly completed and work is beginning on the CDPD pro}ect. These are critical programs that need to be supported azound the clock. The Locai Law Enforcement Block Grant funds will be used to hire one systems support personnei for these technology grants. Proposed expenditure of funds - Salaries $65,203. The Saint Paul Police Department will purchase equipment with these funds to enhance the department's use of technology in law enforcement. Purchases will inciude but are not limited to protective gear for police officer entry teams, purchase of firearms, and enhancements to the departmern's crime mapping eqnipment, etc. Proposed use of funds - Equipment $104,403. Saint Paul City Attorney The Saint Paul City Attorney's Office wi11 hire an individual to assist the city attomey's office and the police department in complying with the Minnesota Victim's Right Act. This individual will design and implement a Victim-Witness Liaison Program that will assist victims in navigating through the criminal justice system, ensuring the opportunity to participate in the process and be heard at sentencing hearings. Proposed expenditure of funds - Salaries $26,404. . U.S.DEPARTA�'a�'TOFNST[CE qWARD "' �"�, OFFICE OF JUSTICE PROGRAIvTS 0y � s e � � ��. PAGE 1 OF 7 o _ � � OSP � BJA � OSIDP ❑X GRA.\�I' g � � gJg ❑ �(,r � OVC � COOPERATTVEAGREEMENI' ' F e` nyyYSCf CHECK APPROPRLI7E BOX 1. GRAI�'1EE I�AME A�'D ADDRFSS (Iocludin� Zip Code) 4. A�VARD \'Ub4BE[i: 2002-LB-BX-13�6 Sc Paul Cicy Room 39�, Ciry Hall 5. PROJECT PERIOD: FROM 10l012�� 1 TO �9/302003 IS R'est Kellogg B1vd, SaincPaul,4rL�54�2-1�0 BUD('ETPEAIOD:FROM 10/012�01 TO Q9/30/2003 lAGRAA"I"EEITi5/VENDORNO. 416005521 6.AWARDDATE 07/10/2002 7.ACTION 2. SUBGRAh'1'EE NAME At.D ADDftESS (IncWding Zip Code) 8- SUPPLEMENT I`'UMBER ❑ X Inival � Supplemenret 2A. SUBGRANTEE IRSIVENDORNO. 9. PREVIOUS AWARD AMOUNT $�'� 3. PROIECT TITLE 10. fubIOUNT OF THIS AWARD SS ]0,385 FY 2002 Local Law Enforcement Slcek Cnantti 1 L TOTAL AWARD 5510,385 12 SPECIAL CONDCCLONS (Check, if applicable) � THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH COVDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 6 PAGES 13. STATUTORY AUTHORITY FOR GRANT ❑ TIT'LE 1 OF THE OMNfBUS CRIME COV"I'ROL AND SAFE STREETS ACT OF 196A. 42 U.S.C. 3701, ET. SEQ., AS AMENDED ❑ TITLE 2 OP TI-IE SUVENILE 3USTICE AND DELINQUENCY PREVENTIpN ACT OF 1974 42 U.S.C. 560 i, ET. SEQ„ AS AMENDED � VICTTMS OF CRIlVIE ACT OP f984, 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 9A-473, AS AMENDED ❑ OTtiER (Specifyj: Fiscal Yrar 2002, Departments of Conmierce, Jnstice, and Seate, the }udiciary, and Rela[ed Agencies Appropcistions Acc (Pu6. L. No. � 107.77) 14. FUTURE FISCAL YEAR(S) SUPPORT. SECOND YEAR'S BUDGET PERIOD. n'�A AMOiTt�T OF FUNDS: NIA TYPE OF FU�'DS: THIRD YEAR'S BUDGET PERIOD: �'�A AMOWi T OF FUNDS: N/A TYPE OF F[J�'DS: 15. N[ETHOD OF PAYMENT THE GRANTEE �'�'ILL RECEIVE CASti V IA A LETTER OF CREDCC � XES ❑X NO - AGENCY APPROVAL - � GRANTEEACCEPTANCE � L6. TYPED NAME Al�D TITLE OF APPROVING OIp OFFICIAL 18.11'PED NAME AND TiTLE OF AiJ"fFIORIZED GRANTEE OFFICIAL Richard Nedelkoff Randy Kelly Direcror Muyor Burzau of Just�re Assis[ance 17. SIG\ATURE OF APPROVING OJP OFFiCIAl 19. SIGNATURE OF AUTHORIZED GRANTEE 19A. DATE � � � L _ ��� `� � AGEI�CY i3SE O�ZY 20. ACCOL3A*I'ING CLASSIFIGTION CODES 2L Ll AM14 FISCAL F[JND BUD. DN. LIO2U013U6 YEAR CODE ACT- OFC. REG. SUB. PObiS X B LI AO 00 00 OJP FORM 4U00/2 (REV. 587} PREVIOUS EDITIONS ARE OBSOLETE e h`''�� = - �: � � Q � � ,�.��. U.S. DEPAR'I'bIEA'T OF IUSTICE OFFiCE OF IUS710E PROGRAMS � OIP O B7A � OJSDP ❑ $�s o ��J o ov� CHECKAPPROPRIATEBOX PR03ECT i�'[MBER: 200?-LB-BX-1306 AWARD CONTINUATiON SNEET 0 � GRA\T COOPERATNE AGStE&�rIEN"f AWARD DATE �711Q2�02 SPECIAL CONDITIONS p 7.,,, � S L PAGE 2 OF 7 1. The recipient agrees to comply with the financial and administrative requiremenu set forth in the current edition of ffie Office of Justice Programs (OJP) Financial Guide. 2. The recipient aa ees to comply with the organiza[ional audit requirements of OMB Circular, A-133, Audits of States, Local Governments and Non-Profit Organizations, as further described i� OJP's Finaucial Guide, Chapter 19. 3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR A2.302), that is approved by the Off'ice of Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is i� compliance. 4. The recipient agrees that federal funds under this award will be used to supplement but not supplant state or local funds, pursuant to section 101(g) of H.R. 728, 104th Cong. {1995). 5. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenry (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or governmenPs expense, shall co�tain the following statement (NOTE: This excludes press releases, newsletters, and issue analysis.) "This project was supported by Grant No. 20�2-LB-BX-13Q6 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.5. Deparmzent of Justice. Poi�ts of view in this document are those of the author and do not necessarily represent the official position oz policies of the US. Department of 7ustice." 6. The recipient agrees to provide information required for any national evaluation conducted by the U.S. Departnient of Justice. 7. The recipient agrees, if the funds are used for the hiring and employing of new, additional 1aw enforcement officers and/or support personnel, as described in tl�e applicable purpose area of Subpart A section 101(a)(2) of H.R. 728, 104th Cong. ( 5995), that the rec3pient unit of local government will achieve a net gain in the number of law enforcement officers who perform non-administrative public safety service. If the funds aze used for the hiring and employing of new, additional ]aw enforcement officers and/or support personnel, the unit of local government will escablish procedures to give menibers of the Armed Forces who, on or after October 1, 1990, were or are selected for involu�tary separation (as described in section 1141 of Tifle 10, United States Code), approved fQr sepacation under sectiQn 1 t74a or I 175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Co�version, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additianal law enforcement officers or support personnel. O7P FORM 40002 (REV, 587) PREVIOUS ED1T10NS P3LEOBSOLETE ��,�J,HnSOF i'J. �;� � + "` <` c�, �+ s. �� at�nci PROSECT NiMBER: U.S. DEPARTMFNC OF JiISTICE OFFiCE OF NSTICE PROGRAMS � OIP � B7A � OSJDP � B15 � NU ❑ �uC CHECK APPROPRL4TE BOX 2002-LB-BX-1306 AWARD CONTMUATfON SHEET � � GF.AIvT COOPERATIVE AGRE&�i�'1' AWARDDATE 07/102002 SPECIAL CONDITIONS CONTINUED 8. 9. 10. 11. 12. 13. oa- PAGE 3 OF 7 The recipient agrees this award document constitutes the obligation of federal funds for use by the recipient in execution of the program or project covered by the awazd, Such obligation may be termiaated without further cause if the recipient fails to affum its timely utilization of the awazd by accepting the award and special conditions within 45 calendar days from the date of award. The recipient agrees to submit the Request for Drawdown via the Internet system within 90 calendaz days from the date of award, or to have all funds deobligated for redistribution during [he next funding cycle. Local recipients agree to one 24 month obligaGOn and expenditure period, as esta6lished at the approval of the Request for Drawdown. All fu�ds must be expended by the end of this 24 month period with no exceptions. Local recipients aze required to establish a trust fund account. This fu�d may �ot be used to pay debts incuaed by o[her activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fu�ad (including any interest earned) during the 24 month period. Grant funds (including any interest earned) not expended by the end of the 24 month period must be retumed to the Bureau of Jusdce Assistance (BJA) by the end of the 27th month, along with the final submission of the Financial Status Report (SF-269A). The recipient agrees to submit one final progress report via the Internet system at the end of the 24 month obligation aud expeodimre period. The recipient agrees, if funds are used by the recipient or subrecipient for enhancing security, tha[ the recipient or subxecipient - - (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101(a)(2), on the incidence of crime in the geographic area where the e�hancement is undertakan; (b) will conduct such an assessment with respect to each such enhancement; and, (c) will submit to the Bureau of Justice Assistance (B7A) an an�ual assessment report via the Internet system. OJP FORM 4(�f�72 (RSV. SA7) PREV10U5 EDITIONS ARE OBSOLETE S q< ��� rOSJ' � � � r c �'`�:.�� e�� U.S. DEPAR"C.�IEIv'T OF NSTICb OFFICE OFNST[CE PROGRAbIS � O]P � B7A � OIIDp � B35 � NU � OVC CHECK APPROPRIATE BOX PROJECT NUMSER: 2C0?-LB-BX-1306 AWARD CONTINUATION SHEET a GRANT � COOPERATIVEAGREEME[�'T A\VARD D�'1'E �7l10l20Q2 SPECIAL CONDZTIONS CONTINUED oa.- �'s � PAGE 4 OF 7 14. The recipient aerees to comply with 28 CFR Part 23 if federal tunds are used to suppoft Criminal Intelligence Systems. 15. The recipient agrees to assist BJA in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either d'uecfly by the recipient or by a subrecipient. Accordingly, pcior to obligating grant funds, the recipient agrees to fust determi�e if any of the following activities will be related to the use of the gra�t funds. The recipient understands that this special condition applies to its following new activities, whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or a�y third puty, and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met The activities covered by this special condition are: I. New construction; 2. Minor renovatian or remodeling of a property either (a) listed on or eligible for lis[ing on the National Register af Historic Places or (b) located within a 100-year flood plain; 3. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use ar (b) significaotly change its size; and, 4. Implementation of a new program involving the use of chemicals ather than chemicals that are (a) purchased as an incidental compooent of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. Application of This Special Conditio� to Recipient's Sxisting Progams or Activities: For any of the recipienYs or its subrecipient's existing programs or activities that will be funded wtth these grant funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any prepazation by BJA of a national or program environmental assessment of that funded program or activity. 16. The recipient agrees to ensure thaC fhe State Informa[ion Technology Poiut of Contact receives written notifica6on regarding any informauon technology project funded by this grant during the obligation a�d expenditure period. This is to facilitate communication aniong local and state governmental entities regarding various informatio� technology projects being condncted with these grant funds. In addition, the recipien[ agrees to maintain an administrative file documentiug tUe meeting of this requirement For a list of State Infarmario� Technology Poiots o£ Co�tact, go to http://www.oj p.usdoj.gov/edstates.htm 1Z The recipient agrees to provide and expe�d a 10 percent cash match (calculated as 1!9 of the federal award amount) before the end of the 24 month obligation and expe�diture period. T'he recipient is reminded that the matching funds are auditable undec Special Condition #2 and will be bindiog to the reciplent. OJP FORM 40002 (REV. 587) PREVIOUS EDITIONS ARE OBSOLEiB � aa ` � � '� � a• Op Q J Lg1'IG [ " . U.S. DEPARTi`rff.N7' OF NSTTCE OFFICE OF JUSTICE PROGRAMS � pIp � BJA � OJ7DP I� BIS � NU � OVC CHECK APPROPRIATE BOX PROJECT NUMBER: 2002-LB-BX-1306 AWARD CONTINUATION SHEET � GRAhT COOPERATNb AGREEME�'T AWARDDAT£ 07l1012�02 SPECIAL CONDITIONS CONTINUED fF:� 19. 20. 21 oa� PAGE 5 OF 7 The recipien[ agrees that prior to the obligation or expenditure of any LLEBG funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient must also provide verification to BJA, via the Internet sys[em, of the public hearing. At the hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations are adopted by the recipie�t. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a previously designated or newly established advisory board will meet to discuss the proposed use(s) of the grant funds. The recipient will designate the advisory boazd to make nonbinding recommendations on the use(s) of funds under the LLEBG Program. Membership on the advisory boazd must include a representative from [he following, Ihough it may be broader: a) the local police department or sheriffs department; b) the local prosecutor's office; c) the local court system; d) the local school system; and, e) a local nanprofit, educational, ieli�ious, oi community group active in crime preventiou oc drug use prevention or treaunent. The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations are adopYed by the xecipient. The recipient has certified it is in compliance with the Public 5afety Officers Health Benefits Provision of the Fiscal Year 2002, Depaztments of Commerce, Justice, and State, the Judiciuy, and Related Agencies Appropriations Act (Pub. L. No. 107-77) and agrees to remain in compliance during the life of the grant This provision requires that the unit of local government which employs a public safety officer (as defined by section 1204 of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who refues or is sepazated from service due to in}ury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit (as such terms aze de�ned by State law) with the same or better level of health insurance be�efits at the time of retirement or sepazation as the officer received while employed by the jurisdic[ion. If the recipient demonstrates noncompliance duri�g the life of the gran[, 10 percent of the award amount must be returned ta BJA. The recipient agrees that funds provided under this awazd may not be used to ogerate a"pay-to-stay" program in any local jail. The recipient further agrees nat to subawud funds to local jails which operate "pay-to-stay" programs. � O1P FORNI40002 (REV. iR'n PREVIOUS EDITIONS ARE OBSOLEIE ,� r a - .� v , a � F �? c` � U.S. DEPARTil1&`770FJUSTICE OFFICE OFIUSTICE PROGRAMS � O7P O B1A � O1lDP ❑ BJS ❑ NU ❑ OVC CHECK APPROPRIATL BOX PROJECTNUMBER: 20(Y2-LB-BX-1306 AWARD CONTINUATION SHEET � GRANT � WOPERAT1vEAGRE&�1ENT A�NARD DATE 07/1020(YL SPECIAL CONDITIONS CONTINUED 22 Mitigation of Heal[h, Safety, and Environmental Risks e a- PAGE 6 OF 7 a. General Requirement The grantee agrees to comply with Federal, State, and local environmental, health, and safety laws and regulations applicable to the invesdgation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals, equipment, and wastes used in or resulting from the operations of these laboratories. b. Specific Requirements: The grantee understands a�d agrees that any program or initiative invalving ei[her the identification, seizure, or closure of clandestine methamphetamine laboratories, hereafter referred to as the "Program", can result in adverse health, safety, and enduonmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any reside�ts, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment; and (4) the immediate and sunounding environment of the site(s) where any remai�ing chemicals, equipment, and wastes from a seized laboratory's opezations ue placed or come to rest. Therefore, the grantee further agrees that in order to avoid or mitigate the possible adverse health, safety, and envitonmental impacts of its Program, it will (1) include the nine, below listed protective measures or componen[s within its Program; (2) grovide for their adequate funding to include funding, as necessary, beyond that provided by this grant agreemenh and (3) implement these protective measures throughout the life of this grant agreement. In so doing, the grantee understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractors, or other qualified third parties. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Heal[h Adnunistration (OSHA) required initia] and refresher training for law enforcement of6cials and other personnel assfgned by the grantee to either the seizure or the closure of clandestine methamphetamine laboratories; 3. As determined by their specific duties, equip personnel assigned to the Program wi[h OSHA requixed protective weaz and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive con[amina[ion report on each closed laboratory; OlP FORM 4000I2 (REV. SR7) PREVIOUS ED1Ti0yS ARE OBSOLETE �.yKTp�. $Y� YG1 �� X - 9 � � �eA 1+ OF 4$ �PSSLCF U.S. DEPARTMENT OF 1 O5L10E OEFICE OP JUSTICE PROGRANIS � O1P � B7A � OJJDP � s�s � Nu � ovc AWARD CONTiNUATiON SHEET 0 ❑ CHECK APPROPRIP.TE BOX PROJECT NUbIBER: 2(102-LB-BX-t3(16 GRANT W OPERATl VE AGREEYIE�T AWARD DATE 07/1�l2(102 SPECIAL CONDITIONS CONTINUED oa- PA6E 7 OF 7 5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials a�d wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, groperly licensed recycling facilities; 7. Monitor the tra�sport, disposal, and recycling components of subparagaphs numbered 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement an inter-agency ag�'eement or other form of commitment with a responsible sta[e environmental agency that provides for that agency's (i) timely evaluation of the enduonmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible parry, property owner, or others to ensure that any residua] contamination is remediated, if necessary, and in accordance with existing state and federal requirements; a�d 9. Include amoag fl7e personnel involved in seizing clandestine methamphetamine laboratories, or have immediate access to, qualified personnel who can respond to the potential health needs of any of the offender(s)' children or other children present or living at the seized laboratory site. Response actions should include, at a minimum and as necessary, taking children into protective custody, immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-ug medical [ests, examinations, or health caze. c. Additional Requirements: As part of the Request for Drawdown process, the Grantee shall submit a brief description of its project sufficient for the Office of Justice Programs (OJP) to determine whether any addirional compliance with federal environmental s[atutes and xegulations needs to occur prior to the issuance of LLEBG funds. Furthermore, once LLEBG funds are issued, the Grantee shall notify OJP if the project changes siguificanfly from the description i� Che Request for Drawdow�, or if signi�icant new informatioo is revealed during the course of the expenditure of LLEBG funds so that OJP can determine whether any additional environmental analyses need to be completed. O1P FOfLb140002 (REV.587) PREVIOUS EDITIONS ARE OBSOLETE