02-741s
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Presented By
Referred to
Council File # �i�.•� �
Green Sheet # �.y,
a�
Committee: Date
1 WHEREAS, The Division of Parks and Recreation provides creative
2 and responsive programs and activities to the youth of Saint
3 Paul, and
4 WHEREAS, youth have many needs and interests, which may not
5 always be the same for all youth, and
6 WHEREAS, the Division of Parks and Recreation in collaboration
7 with Saint Paul Public Schools has developed and implemented a
8 program titled "An Evening Out" targeted at Gay, Lesbian,
9 Bisexual and Transgender youth, and
10 WHEREAS, The Minnesota Recreation and Park Association annually
11 bestows Awards of Excellence to communities that provide creative
12 recreational programs, and
13 WHEREAS, The Saint Pau1 Division of Parks and Recreation is the
14 recipient of the 2002 Award of Excellence for its "An Evening
15 OUT" program,
16 THEREFORE, Be it resolved that the Saint Paul Council accept the
17 2002 Award of Excellence from the Minnesota Recreation and Park
18 Association honoring Saint Paul's "An Evening Out Program"
Requested by:
Division of Parks and Recreation
�" BY: _a�G�S��—'z—'N//LS-i2.X��
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
,
Adopted by Council : Date � �.,,, _ �y, �OC'yi
Adoption Certified by Council 5�� �retary
By
Mayor:
�
Form Approved by City Attorney
By: ` � �
Appro d y Mayor�for ub s'
Coun '
By:
By:
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OFPARTMENT/OFFICF/COUNCIL - DATEINITIATED GREEN SHEET NO. 200441
Parks and Recreation 7l1 0 ��, 1
CONTACT P6i;AN AND PHONE INITIAUDATE INiTitWDATE
VinceGillespie - 66408 ssc�, iDEPARTMENTDIRECTOR�/�(/ 4 CITYCOUNCIL
NUMBEN FOq
POIft1NG 2 CITY ATTOFNEY � dTY CLEAK
MUST 6E ON AGENDA BY NATEI pqpEp
fl FNANCIALSFAVICESDIR. � FlNANGIAl,SQiV/ACCTG
August 14, 200 Date Definite
3 MAYOR (aR ASSl5TMlT) 5 PeNS md Recwom
TOTAL � OF &C�VATIiRE PAGES � CI1P ALL IACATONS iOR 9GNATINq
ACTION REQUESTED:
Accept Award of Excefience from the Minnesota Recreation and Park Association for the "Evening Out' program
provided by the Division ot Parks a�d Recreation. The "Evening Out" program targets Gay, Lesbian, Bisexual and
Transgenderyouth.
RECOMMENpATIONS: Approve �A1 m Feject �R) P@tSONAL 56MCECON111ACT5 MUST /WSW9t THE FOLLOWING QUFSilONS:
_ PLlWNIN6 COMMISSION �, Has t�is peraoNfirm ever worked uMer a conMact for ehis tlepartmen[?
CIB COMMITTEE YES NO
CIVIL SERVICE COMMISSION 2. Haz this persoNfirm ever been a city employee�
YES NO
3. Does this pe�soMfirm oa�s e sk�ll not normNly possesaetl by any current city emplayce�
VES NO
4. ls tkus persaNfum a tar0eted veMar>
YES NO
Explein all yes enewere on aepere[e aMM entl ettech W preen ahe6c.
INITIATING PROBLEM, ISSUE. OPPORTUNITY ryVM1O, Whaq When. Where, Why1:
The Division of Parks and Recreation has been providing the "An Evening Out" program for two years. It was submitted
to the Minnesota Recreation and Parks Association (MRPA) awards program and received an award of excellence for
2002.
The MRPA is awarding the City the recognition on August 14, 2002 at the City Council meeting. The reception of the
award should be included on the Council agenda.
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ADVAN7AGES IF APPROVfD: g '�` ��� � �� l
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DISADVANTAGES IF APPROVED: '�
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DISADVANTAGESIFNOTAPPfiOVED ��� � � ZYtlfa
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TOTALAMOUNTOFTRqNSACTION S COST/REVENUEBUDGEfEO(CIqCLEONEI VE$.�„�.HO_-m--�—°" ' �
FUNOING SOURCE ACTVITY NUMB62
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MINNESOTA RECREATION AND PARK ASSOCIATION p�_1y\
2002 AWARD OF EXCELLENCE
NOD�IINATION FORM
Due date: April 15, 2002
Agency/Organization: Saint Paul Parks and Recreation
Project Title: An Evening OUT — A Recreation Program for GLBT Teens
NIItPA Member Nominator: Linda L. Flynn
Category: Programming and Events
Phone: (651)266-6443
Please respond to each oFthe following headings in sequence. In responding, hy to be clear and concise specifically addressing each
of the points below. Please submit on 8.5 x 11 inch typed pages in 11 or 12-point type. You must submit either 20 paper copies of
your nominarion or one completed form electronically to infomroa(cr�mnrecpazk.org W inners will be asked to showcase their projects
at the annual MRPA conference during the Hall of Ideas. Deadline: April 15, 2002.
1. Project description.
2. Outline the planning process far the project.
3. Outline funding plan for the project including: donations, grants, or public — private funding
4.
5.
Q
source.
Explain the level of collaboration involved and with whom.
Community Support: response to or support for the project including attendance, correspondence,
newspaper articles, publicity, proclamations or other examples of public support.
Describe why the project is unique or otherwise deserving of an MRPA Award of Excellence.
Include a sample of the publication, if nominating in the Publications Category.
Outline the evaluation or review process utilized throughout the project s implementation and /or
completion.
Deadline for Submission is:
Apri115, 2002
'" Submit 20 copies to: Award of Excellence Program
Minnesota Recreation and Park Association
3954 Bryant Avenue South
Minneapolis, MN 55409
OR
NEW IN 2002: Electronically submit a coinpleted nomination form in MS Word format to:
infomr�amm�rec ark.org
For additional information, call Randy Distad at (507) 645-3046 or via email at
randudistad�a ci.northfielrtmn.us
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3. Proposal was submitted to Vic Wittgenstein, Du ofParks and Recreation, for
approval.
4. Youth from area high school Gay-Straight Alliances and GLBT Support groups were
surveyed as to whether they would participate in a recreation program and to fmd out
their interests.
5. Alan met with staff and students of the GSAs and GLBT Support groups to talk about
the program and to recruit participants.
6. The Broom Closet, a support group for An Evening OUT, was formed and paperwork
to become a non-profit organization was completed. Support group began applying for
grants.
7. Funds became available through the Youth Programs Fund to provide transportation.
Adult volunteers were recruited to help supervise the activities.
8. Planning meetings are held monthly with the participants. Issues of recruitment and
marketing are also discussed.
Fundine
Funding for the recreation leader and cost of the space is provided by Saint Paul Parks
and Recreation out of general fund monies. Funding for the Out for Equity staff is paid
for by the Saint Paul Public Schools.
Funding for activity supplies and transportation is provided through the Broom Closet, a
non-profit organizarion (317A) whose puxpose is to support, sponsor and promote "An
Evening OUT". The Broom Closet has received grants from the St. Paul Youth Program
Fund (chazitable gambling). The Broom Closet also has received a grant from a Twins
Cities Youth Foundation for the purchase of darkroom supplies for a photography
program. The program plans to pursue grants from other foundations such as the
McKnight Foundarion and the Philanthrofund Foundation (GLBT specifio community
foundation) as the need for more funding arises.
Youth are only charged an admission fee, usually $3 or less, for special events such as a
dance. Otherwise all activities are free for the participants.
Collaboration
An Evening Out is a collaboration between Saint Paul Parks and Recreation and the Saint
Paul Public Schools which together staff the program and provide/find funding for the
program. Staff from the area high school Gay-Straight Alliances or GLBT Support
Groups is informed of the activities and help recruit participants for the recreation center.
Recently, an invitarion was extended to the Minneapolis GSAs to participate in a bowling
and pizza pariy. Twenty youth from Minneapolis attended the even�
2
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COmmunity Support
Attendance at the recreation center is 10-30 participants a night. Special events
sometimes draw more teens to the program. As stated eazlier, staff from the GSAs and
GLBT Support Groups is informed about the calendar of events and shaze it at their
meetings. The program is advertised on the Out for Equity Website
(www.spps.org/outforequitv) and the Out for Equity newsletter, Outwords. Participants
can sign up to receive e-mail about the recreation center's calendar of events and other
GLBT activities happening around the Twins Cities.
The program has not been advertised publicly for fear of drawing protests from people
who are anti-GLBT. Concern for the physicai safety of the participants is an issue as is
the ability to create a comfortable and supportive environxnent where confidenriality is
maintained and the program is free ofharassing and disapproving behavior.
Although the program targets Saint Paul teens, it is starting to draw teens from other parts
of the Twins Cities.
Whv Program Deserves the Award
Few recreation programs exist whose target population is GLBT teens. Studies have
shown GLBT teens are at-risk for drug and alcohol abuse, social isolation, unsafe sex,
and suicide. This program provides a safe and confidential place where teens can hang
out, meet other teens, talk about GLBT issues, dress as they like, make new friends and
build positive relationships with adults who are supportive. It is a place they can be
themselves and not fear homophobic harassment. It also allows them to participate in
positive leisure time activities whether iYs physical activity or creative endeavars. This
program is meeting the needs of an under-served population in Saint Paul.
Review Process
Staff from Saint Paul Parks and Recreation and Out for Equity, along with the aduit
volunteers meet quarterly to discuss funding issues, recreation center issues, and
attendance.
Alan meets with the participants monthly to plan future activities and evaluate past
activities. Twice a year, he surveys the youth for their input on a variety of issues
affecting the recreation center.
An annual report is submitted by Linda Flynn to the Manager of Recreation Services.
MINNESOTA RECREATION AND PARK ASSOCIATION
�-'��t�
2002 AWARD OF EXCELLENCE
NOMINATION FORM
The MRtPAAward ofExcellence program recognizes agencies or organizations an Minnesota for outstanding
achievements in parks, recreation and leisure services. A current member of MRPA must submit the Award of
Excellence nomination form. Deadline for submitting the nomination form is Aprill 5, 2002. The intent of the
Award ofExcetlence program is to either recoo i�e newly iznplemented projects, pzograms or initiatives that
have occurred during the previous year —in the year 2001 or for a project that has resulted in substantial change
or unprovement to a program, facility, or event in 2001. New this year is that yout' completed
nomination form for an Award of Excetlence can be electronically sent to
in,�ml'pa(a��rtnYec�laY1� org A major goal of the program is to increase public awareness and appreciation
of the excellent parks, trails, recreation and leisure services available throughout Minnesota. We invite your
participation!
Award of Excellence Categories
Programmin and Events
Examples: unique, creative recreation programming, special events, or community celebrations.
Park and Facilitv
Example: pazk or facility design and development, grounds or faciliry maintenance, urban forestry, landscaping or conservation
projects.
Administrative or Management Strategies
Examples: creafive financing, land acquisition, strategic planning process, effective marketing strategies.
Volunteer Initiatives
Examples: use of volunteers in accomplishing goals, boazd and commission efforts.
S�onsorships and Partnerships
Examples: creative public parmerships, program sponsorships, philanthropic efforts.
Communications
Examples: special promotional techniques, communication tools, publicarions, web sites, annual reports, brochures, literature,
pamphlets, cable television show.
Technologv
Examples: use of any type of technology that increases efficiency of your operation, GIS pzojects.
Criteria for Judging
Each category will be judged according to the following criteria:
Planning Process
Funding Plan
Level of Collaborarion with Others
Community Support
Originality
Dishibution Plan (for "Communications" category}
Evaluarion Process
(See reverse side for Nomination Form)
Proposal for n Recrention Program for GLBT Teens 43.-1�t�
6oul: to provide recrention nctivities for teens in a snfe, secure and 6LBT friendly
environment.
Sponsors: St. Paul Pnrks & Recreation and St. Paul Public Schools Out for Equity
Program.
Participants: Teens in grades 9-12. Targeted group: 6LBT teens
Location: Hnncock Recrention Center
Reasons for choosing Hancock
Currently no program there after 6 pm on Fridays
Accessible by city busses with bus stops close to the center
Perception that neighborhood is safe
The site has a variety of spaces in which to offer activities
6ym with bleachers
Small gym (cafeteria) with a stage
Weight Room
Craft Room with attached photography lab
Game Room with ping pong table, video games & gathering steps
Lobby with gathering steps
Kitchen
Large meeting room
Large warming room (which cnn be used for other act+vities)
Doy/Time: Friday nights, 7-11 p.m.
Dates: Friday, February25 - June 9. It hns not been decided if the program will
run in the summer.
Staffing: At least one Recreation Center Staff (paid for by P& R) nnd one Sfi. Paul
Public School Staff will be supervising the fncility nt all times. Volunteers who
have been screened by the District stnff or the Recrention Staff mny be brought
in to help with the program.
Any recreation staff wanting to work the program will receive trnining from the
Out for Equity Staff to help them understand the issues facing GLBT teens and to
lenrn how to create a supportive socinl environment for them.