02-729, � S
Council File # �a � 7 � �
Green Sheet # � C� c3. S"t �
Presented By
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Referred To Committee: Date
1 WHEREAS, the administration has been actively working to formulate a recommendation for improving the
2 Code Enforcement program since taking office at the beginning of the year, and
4 WHEREAS, the City Council research report dated March 2002 highlights that problem properties create a
5 blight upon surrounding properties and affect the neighborhood's quality of life due to the physical and social
6 disorder ofthe property;and,
7
WHEREAS, said research report estimate that over 200 of the city's properties are chronic problem properties
with an annual cost in city services approaching $125,000 per year per properiy; and
WHEREAS, the Administration, the City Council and the Department of Code Enforcement all share a desire
to increase the professionalism, efficiency, effectiveness and consistency of routine code-enforcement
activities; and
WHEREAS, the recommendation below will help improve the Code Enforcement program by making it a
more visible part of the community; and
WHEREAS, these additional resources will enable the City to be more efficient and proactive in managing
both problem properties and routine case work; and
WHEREAS, the City will enlist citizens to help eliminate problem properties from their neighborhoods; and
WHEREAS, the City will create a one-stop shop for citizen access and enhance accountability in taldng
action against problem properties; and stepped-up enforcement in routine cases; and
WHEREAS, the Mayor, pursuant to sec. 10.07.1 of the city charter, does certify that there are available for
appropriation, fund of $237,760 in excess of those estimate in the 2002 budget; and
WHEREAS, the Mayor recommends the following changes to the 2002 budget;
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Page 2
Current
Budget
FINANCING PLAN
Office of Citizen Services
Code Bnforcement
GL 001 00256 9830 Use of �und Balance
All other Fund Financing
Total Financing
SPENDING PLAN (See detail in "Attachment A")
�
Changes
237,760
oa -���
Amended
Bud�et
237,760
1,545,754 237,760 1.783,514
Office of Citizen Services
Code Enforcement
GL 001 00256 0282 Rentai - Building and Office Space 0
GL 001 00256 0283 Rental - Vehicles 4,500
GL 001 00256 0295 Moving 250
GL 001 00256 0386 Clothing - Uniforms 0
GL 0100 00256 0235 Mileage-Type TI 28,700
GL 0100 00256 0815 Office Furniture >$5,000 0
GL 0100 00256 0229 Other communication 729
GL 0100 00256 0297 Data processing services 2,100
GL 0100 00256 0299 Other misc. services 1,000
All Other Fund Spending - 00256 Code Enforcement 1,SOA,975
Total Spending 1,545.754
25,200
22,684
8,100
2,280
-5,490
62,133
95,406
600
26,851
0
237.760
BE IT RESOLVED, that the City Council approves these changes to the 2002 budget.
Adopted by Council: Date 3-GOg_.__
�
Adoption Certified by Council Secretary
sy : � �_��_y--a q`-
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Approved by/P�or: Date J�'�
� ll � —`�'
Requested by Department of:
By:
Form Ap rove by CiC
ay: �
Mayor for
un ( S
25,200
27,180
8,350
2,280
23,210
62,133
96,135
2,740
27,851
1,504.975
1,783.514
sy:
Dep�itmentr'officelcouncil: Date
OfficeofCitizenServices GreenSheetNo �a-��'�
Contact Person & Phone: initia�date Initiaudate
Andy Dawkins, 266-8427 � _D��s n�r. _ c�ry co,��;i
Must Be on Council L\qenda by (Date) ��9� ��Y Attomey� — City Clerk
Number Financial Serv Dir. Financial Serv/acc
Fof Mayor (Or Assk) _ Civil Service Conuuission
Routing
Order
Total # of Signature Pages, (Clip Ali Locations for Signature)
aaion Requested: Approve the attached budget amendment to move the Code Enforcement function into one locafion,
lease city vehicles for housing inspectors, and purchase uniforms for housing inspectors.
Recommenda6ons: Approve (A) or Reject (R) Personal Service Contracts Must Answer the Following Questions:
�. Has this personffirm ever worked under a contract for this department?
Planning Commission Yes No
CIB Committee 2. Has this person/firm ever been a city employee?
Civil Service Commission Yes No
� 3. Does this persoNfirm passess a skill not nortnally possessed by any current city
employee? Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issue, Opportunity (Who, What, When, Where, Why):
Quality of life issues and neighborhood livability issues are of paramount importance to the Administration and
City Council. As a result of the City Council's leadership in initiating the Chronic Problem Properties report, the
City now has a conclusive outline of the issues facing Saint Paul. This report clearly underscores our common
belief that we need a mare effective way to ensure that problem properties do not plague our neighborhoods and
our quality of life. Mayor Kelly believes that the City needs to be more proactive, efficient, effective, resourceful,
professional and consistent in how it addresses problem properties and routine code enforcement. This effort will
include: being more visible in the community, enlist citizens to assist in the battle agaanst problem properties,
provide strong direction, and a clear vision for accomplishing effective properry management. Code Enforcement
has both the opportunity and plan to reorganize itself along the lines recommended in said city council report.
AdvantageslfApproved:
One stop shop; files accessible to inspectors; visibility; increased professionalism; better positioning to address
blight created by problem properties and achieve consistent, stepped-up routine enforcement. Hauing city-leased
vehicles will enhance future year computerization and efficiency measures.
Disadvantages If Approved:
Additional funds will haue to be expended to implement the recommended changes to Property Code Enforcement.
Disadvantages If Not Approved: ,
Inadequate funding for the Code Enforcement funcrions to enable staff to more efficiently address the challenges of
problem properties and stepped up routine enforcement.
ToWI Amount of Transaction: $ 237,76� CosURevenue Budgeted: $ � ,545,754
Funding Source: Generaf Fund Activity Number: 001-00256
Financial Information: (Explain)
,
�
...,
oa-� �`1
"Attachment A" to Green Sheet # 102541
I.
Rental Vehicles
$ 360.00 per month per car
X 21 cars
$7,560.00 per month
X 3 months
$ 22,680
- savings from Type 2 mileage reimbursement
$ 1,830 per month
X 3 months
( $ 5.4901
Total $17,190
The exact amount needed depends upon when the budget resolution is approved. It will
take 6 to 8 weeks to get the cars after they are ordered. The earliest we can expect to have the
cars would be October 1 if the Council takes action by August 15.
II
Uniforms
$ 20.00 per polo shirt
+ 5.00 embroider,�±
$ 25.00
X 3 shirts per inspector
$ 75.00
+39.00 per jacket
+ 5.00 embroiderv
$ 119.00
X 20 inspectors
Total 2 280.00
III.
Lease
Assume September ls`
Furnishing
Communications
Moving
Contingency
Total
25,200
62,133
96,006
8,100
26,851
218 290
Grand Total $ 237,760
,