02-686Council File # Q . `
Green Sheet # 2034 4
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Referred To: Committee:Date:
1
2 WHEREAS, the Saint Paul Police Department entered into an agreement with Amherst H. Wilder Foundafion
3 for police services needed at the Thomas/Dale-Frogtown Weed and Seed site; and
4
5 WFIEREAS, Amherst H. Wilder Foundadon will reimburse up to $77,000 for Police Department operations
6 associated with the Asset Forfeiture program and overtime to increase police presence and improve the
7 community quality of life at the Thomas/Dale-Frogtown Weed and Seed site; and
8
9 WFIEREAS, a 2002 financing and spending plan needs to be established to access funds for the services
10 provided at the Thomas/Dale-Frogtown Weed and Seed site; and
11
12 WHEREAS, The Mayor pursuant to Section 10.071 of the Charter of the City of Saint Paul, does certify that
13 there are available for appropriation funds of $77,000 in excess of those estimated in the 2002 budget; and
14
15 WHEREAS, The Mayor recommends that the following addition be made to the 2002 budget:
16
17
18 CURRENT AMENDED
19 BUDGET CHANGES BUDGET
20
21 436 - Special Projects-Police
22 FINANCING PLAN:
23 34070 - Weed and Seed-Thomas/Dale
24 4398 - Services-Special Projects - 77,000 77,000
25
26 Tota1 Changes to FYnancing
27
28
29
30
31
32
33
SPENDING PLAN:
34070 - Weed and Seed-Thomas/Dale
0141 - Overtime
0298 - Investigations
0439 - Fringe Benefits
77,000
- 41,000 41,000
- 30,500 30,500
- 5,500 5,500
34 Total Changes to Spending -- 7T,1T6D —
35
36 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2002 budget.
37
Requested by Department of:
Dnlinn
Adopted by Council:Date:
Adoption ertified by Coi
By:
By:
DEPARTMEN7'/OFFICE/COUNCIL DA7E INI7IATED
Police ���2/02 GRE N EE�/ No. 203444
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTON REQUESTED
Approval of the attached council resolution esbblishing a 2002 financing and spending plan for Saint Paul
Police Depachnent services provided to rlu�ezst H. WIlder Foundation ioi the T4iomaslDale-Frogtown Weed and Seed site.
RECOMMENDATION ApproVe (A) of Reject (R) PERSONAL SERVICE CONTRACTS MUSTANSWER THE FOLLOWING �UESTIONS:
1. Has ihis persoNfirtn everworketl under a wntrect forthis departrnerd'?
PLANNING COMMISSION YES NO
CIB COMMITTEE ' 2. Has this personlfinn ever been a aty empbyee?
CIVIL SERVICE COMMISSION vES NO
3. �oes Uus person/firtn possess a skill rwt mrtnally possessed by arry curre�rt city employee?
VES NO
4. Is this person/frm a targeted ventloR
YES NO
Explain all yes answers on separete sheet and aHach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY) ,
The Saint Paul Police Department entered into an agreement with Amherst H. Wilder Foundation for police services
pzovided at the ThomasfDal�Frogtown Weed and Seed site. AmUerst A. Wildet will reimbutse up to $77,000 fos
police operarions associated with the Asset Forfeiture program, coordination of Police Deparhnent issues, and
related overtime services at the ThomaslDale-Frogtown Weed and Seed site. (Attached is a copy of the agreement.)
'ADVANTAGESIFAPPROVED
Appropriate 2002 financing and spending plan for the police services prov� ��I��town
Weed and Seed site.
JUL 2� 2002
DISADVANTAGESIFAPPROVED �
None.
-- <�...�.�.=y`
DISADVANTAGES IF NOTAPPROVED
Inability to work with Amherst H. Wilder Foundarion to increase police presence, shengthen police/commuuiry
relarions, and improve the quality of life at the Thomas/Dale-Frogtown Weed and Seed site.
TOTAL AMOUNT OF TRANSACTION $ up to $77;000 COST/REVENUE BUDGE7ED (CIRCLE ONE) YES NO
FUNDING SOURCE f�ll]IleiSt fI. �VIld02 FOUIld3hOri ACTIVIN NUMBER 436-34070
FINANGIAL INFORMATION (EXPLAIN) -
3A070Thmas-DaleWeed&Seedbudget.gs2002
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Agreement •
Between the Amherst H. Wilder Foundation and the City of Saint Paul
THIS AGREEMEI�iT, made and entered into this day of , 2002, by and
between Amherst H. Wilder Foundation, hereinafter referred to as "Wilder" and the City of
Saint Paul, Minnesota, a municipal corporation euider the laws of the State of Minnesota,
hereinafter refened to as, hereinafter referred to as "Provider".
The Wilder and Provider, in consideration of the mutuai terms and conditions, promises,
covenants, and payments hereinafter set forth, a�ee as follows:
SECTION 1: Scope of Services.
A. Provider a�ees to provide as described in its proposal, the specific tasks, deliverables,
time lines, eta that make up these services are detailed in Attachment A. Provider agrees to
provide project coordination of Police Department issues, and any related services, above and
beyond the regular scope of duty, to the Thomas/Dale-Frogtown Weed and Seed site, as
recognized and defined in the grant awazded by the State of Minnesota. Such services shali
include, but aze not limited to; police operations associated with the program lrnown as "Asset
Forfeiture' ; attendance at Thomas/Dale-Frogtown Weed and Seed Steering Committee meeting
whenever possible; sufficient staff and/or overtime hours to increase POLICE presence, good
faith efforts toward strengthened police/community relations, and work toward improved
community qualiYy of life, as permitted by funds allowed.
The Provider shall consult with and report to the Weed and Seed Coordinator and/or
members of the Steering Committee as needed to ensure forward progress of the Weed and Seed
strategy.
SECTION 2: Time For Completion.
A. The services rendered by Provider shall be covered from January 1, 2002 and will be
completed in accordance with the schedule mutually aa eed upon with the Wilder, which is
detailed in Attachment A, but no later than December 31, 2002. Services will be rendered by
Provider throughout the term of the agreement. Provider agrees to wnsult with Wilder and the
Thomas/Dale-Frogtown Steering Committee if more than 30% of the funding available is to be
spent in any calendar quarter.
B. In the event there are delays caused by actions of the Wilder or the Provider, which
can change the completion date, Provider may request an extension of time for completion of the
project. The Wilder will review the request and may grant to the Provider such extensions of
contract time as may be reasonable.
SECTION 3: Billings and Payment.
A. That for Provider's faithful performance of this A�eement, the Wilder hereby agrees
to reimburse the Provider up to $77,000 for services described in Attachment A.
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B. The above amounts shall fully compensate the Provider for all costs. l�TO claim for
services at.w�i cosis provided by the Provider, not specifically provided for or in excess oi
budgeted amounts in this Agreement will be honored by the Wilder.
C. Provider shall submit an itemized invoice monthly with an accompanying program
repork Upon receipt of the invoice and verification of the charges, payment shall be made by the
Wilder to Provider within thirty (30) days.
SECTION 4: Liaison/Project Management
A. Wiider desib ated Thomas/Dale-Frogtown Weed and Seed Site Coordinator as its
Liaison for this Agreement, and the individual to whom all communicarions pertaining to the
Agreement shall be addressed. The Liaison shall have the authoriry to transmit insfnxctions,
receive information, authorize amendments or changes to the Agreement, and interpret and
define the Wilder's policies and decisions pertinent to the work covered by this Agreement.
B. The Provider has designated Senior Commander Westem Dishict John Harrington as
the Project Manager for this Agreement, and the individual to whom a11 communications
pertaining to the Agreement shall be addressed. The Project Manager shall have the authority to
transmit instructions, receive information, authorize amendments or changes to the Agreement,
and interpret and define the Provider's policies and decisions pertinent to the work cavered by
this Agreement. The Project Manager wall'advise Thomas/Dale-Frogtown Weed and Seed and
Wilder conceming the contract progress thiough the submission of reports as required by the
Authorized Agent and the Executive Office of Weed and Seed. The Project Manager wili update
the Site Coordinator monthly on the progress of the project. The Project Manager or the Police
designee will be responsible far formulating progress reports, gathering statistics for evaluations,
and/or other information necessary to assess accomplishment of the scope of the project strategy
as it pertains to the work of the Provider, and/or as a condition of the grant award.
SECTION 5: Wilder Responsibilities.
A. The Wilder agrees to provide Provider with access to any information from Wilder
documents, sta£f, and other sources needed by Provider to complete the wozk described herein.
SECTION 6: Work Products, Records, and Dissemination of Information.
A. For purposes of this Agreement, the following �vords and phzases shall have the
meanings set forth in this section, except where the context clearly indicates that a different
meaning is intended.
"Work product" shall mean, any report, recommendation, paper, presentation, drawing,
demonstration, or other materials, whether in written, electronic, or other format that results from
Provider's services under this Agreement.
"Supporting documentation " shall mean any suroeys, questionnaires, notes, research,
papers, analyses, whether written electronic, or in other form, and other evidences used to
generate any and all work performed and work products generated under this Agreement.
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"Business records" shail mean any books, docuxnents, papers, account records and other
evidences, whether writien, e;ecuonic, or in other form, belonging to Consultant (Provider) and
pertaining to work performed under this Agreement.
B. Wilder and Provider agree to maintain all busaness records in such a manner as will
readily conform to the terxns of this Agreement and to make such records available at its office at
all reasonable times during the Agreement period and for six (6) years from the date of the final
payment under the contract for inspecrion or audit by the City, the State Auditor, or other duly
authorized representative.
C. Wilder and Provider agree to abide strictly by Chapter 13 of the Minnesota Statutes
(Minnesota Government Data Practice Act) as well as any other applicable federai, state, and
local laws or ordinances, and all applicable rules, regulations, and standards established by any
agency of such governmenial units which are now or hereafter promulgated insofar as they
related to the Provider's performance of the provisions of this Agreement.
SECTIOPi 7: Equal Opportunity Employment.
A. The Provider will not discriminate against any employee ar applicant for employment
for work under this Agreement hecause of race, creed, religion, color, sex, sexual oi affectional
orientation, national origin, ancestry, familial status, age, disability, marital status, or status with
regard to public assistance and will take affirmative steps to ensure that applicants are employed
and employees are treated during employment without regazd to the same.
This provision shall inciude, but not be limi2ed to the following: employment, upgrading,
demotion, or transfer; recruitment advertising, layoff or terminarion; rates of pay ar their forms
of compensation; and, selection for training, including apprenticeship.
SECTION 8: Compliance With Applicable Law.
A. Wilder and Provider agree to comply with all federal, state, and local laws or
ordinances, and all applicable rules, regulations, and standards established by any agency of such
governmental units, which are now or hereafter promulgated insofar as they relate to the
Provider's performance of the provisions of this Agreement. It shall be the obligation of the
Provider to apply for, pay for, and obtain all permits and/or licenses required.
SECTION 9: Independent Contractor.
A. It is agreed by the parties that, at all times and for all purposes within the scope of this
Agreement, the relationsYup of the Provider to the Wilder is that of independent contractor and
not that of employee. No statement contained in this Agreement shall be construed so as to find
Provider an employee of the Wilder.
SECTION l0. Sabcontractipg.
A. The Provider aa ees not to enter into any subcontracts for any of the work
contemplated under this Agreement without obtaining prior written approval of the Wilder.
5ECTION 11. Aold Harmless.
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A. Each party agrees that it will be responsible-for its own acts and/or omissions and
those of its employees, representatives and agen�s tn carrying out the terms of this Agreement
and the results thereof to the extent authorized by law and shall not be responsible for the acts
and/or omissions of the other party and the results thereof. The liability of the Provider, City of
Saint Paul, its employees, officials and agents shall be govemed by provision of the Minnesota
Torts Claims Act, Minnesota Statutes Chapter 466, et seq. And other applicable law
SECTION 12. Assignment.
A. The Wilder and Provider each binds itself and its successors, legal representatives, and
assigns of such other party, with respect to all covenant of this Agreement; and neither the
Wilder nor the Provider will assign or transfer their interest in this A�eement without the
written consent of the other.
SECTION 13. Termination.
A. This Agreement will continue in full force and effect until completion of the project as
described herein unless it is temunated at an earlier date by either party. Either party to this
Agreement may terminated it by giving no less than thirty (30) days written norice of the intent
to terxninate to the other party.
B. In the event of termination, the Wilder will pay Provider for all service actually,
timely, and faithfully rendered up to the receipt of the notice of termination and thereafter untii
the date of termination. � —
SECTION 14: Araendment or Changes to Agreement.
A. Wilder or Provider may request changes that would increase, decrease, or otherwise
modify the Scope of Services. Such changes and method of compensation must be authorized in
writing in advance by the Council and the Provider.
SECTION I5. Notices.
Except as otherwise stated in this Agreement, any notice or demand to be given under
this Agreement shall be delivered in person or deposited in United States Certified Mail, Retum
Receipt Requested. Any notices or other communications shall be addressed as follows:
To Council:
To Provider:
100 E. l lth Street
St. Paul, MN 55101
SECTION 16. Waiver.
Any failure of a parky to assert any right under this Agreement shall not constitute a
waiver or a termination of that right, this Ageement, or any of this AgreemenYs provisions.
SECTION 17. Interpretation of Agreement, Venue.
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A. This Agreement shall be interpreted and construed according to the iaws of the State
ot �o1�m�esota. All litigation related to this Agreement shall be venuea ii� �tie uis�ct Court of the
County of Ramsey, Second Judicial District, and State of Minnesota.
SECTION 18. Force Majeure.
Neither the Council nor the Provider shall be held responsible for performance if its performance
is prevented hy acts or events beyond the party's reasonable control including, but nof limited to:
severe weather and storms, earthquake ar other natural occurrences, strikes and other labor
nnr est, power failures electrical power surges or current fluctuations, nucleaz or other civil
military emergences, or acts of legislaYive, judicial, execurive, or administrative authorities.
SECTION 19. Entire Agreement.
A. It is understood and agreed that this enrire Agreement supersedes all oral agreements
and negotiations between the parties relating to the subject matters herein.
SECTION 20. Supplanting.
Provider agrees that funds made available under this contract will not be used to supplant local
funds but will be used to increase the amount of such funds that would, in the absence of federal
funds, be made available for law/code enforcement activities.
IN WITNESS WHBI2EOF, the parties hereto are authorized signatories and have
executed this Agreement, the day and year first above written.:
,r r� ...s 4-P � s e p��-�-e ��
For the�Provider: For Wilder
Its
Chief of Police
Date: 1 �! ( �U
Approved as to form:
Assistant City Attomey
Its
Date:
Director, Office of Fi}�ncial Services
Mayor or
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ATTACf�V1ENT A
This yeaz the SPPD's Western district is committed to working with the Frogtown Weed and
Seed initiative. SPPD has already committed additional resources in the form of four additional
beat officers to Frogtown bringing the total assigned to six. With this additional staffing we now
have seven day coverage on aftemoons and a day shi$. Making the police in kind contriburion in
excess of$300,000.00.
During 2002 we plan to complete the following tasks:
Community problem scan
31 Days of Hope patrol
Curfew Sweeps and directed Patrol
REDD Rocket
Weed and Seed supplemental patrols
Truancy and Curfew sweeps patrol
Weed and Seed supplemental patrols
Shop W! Cop
February & Mazch 2002.
May 2002
June 2002
June-August 2002
June-Auo st 2002
Sept.- October 2002
December 2002
$46,500 has been requested for Overtime. $26,500 for Sgt/Investigators and $20,000 for patrol
officers. These funds will allow us to proceed with Operation REDD Rocket ( Rid the
Environment of Dangerous Drug Dealers). REDD Rocket will be a longer term investigation
directed at elimanating street level narcotics activity committed by gangs and others. We hope to
reduce the supply and demand for drugs while also impacting both the gangs that supply them
and the gun play that is associated with the street drug trade.
The funds will also support 20 Weed and Seed directed patrol details. These details would
include curfew sweeps ,truancy sweeps ,foot and bike patrol. Once again Central District has
asked for $5000 in funds to conduct supplemental patrol in their part of Frogtown( East of
Westem).Finally$2,000 of these funds will be used to develop a Police Athletic League in
Frogtown.
$9,500 has been requested to purchase supplies and surveillance equipment including audio-
visual monitoring and recording devices. These tools will be used in our drug elimination
program and afterward to ensure confinued reductions in the quality of life violations. Funds
&om this category will also be used to purchase supplies including bike equipment, parts and
athletic equipment for the patrol and the Police Athletic League program.
$7,000 is being requested to allow the rental and leasing of vehicles and facility space. The
vehicles will be needed for Operation REDD Rocket . We also may need to rent space to allow
for surveillance. Funds from this category will also be used to rent facilities and busses for the
Police Afhletic League(PAL )program.
$7,500 is being requested for buy funds needed to support REDD Rocket.
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$3,000 is being requested for Cell phone service. We will use the phones during READ Rocket
and then the phones will be given ro thE i xugcowii sseat officers to enhance the contact with the
community.
$3,000 is being requested £or travel training Yo prepare staff to understand the Weed aad Seed
concept, work within acceptable Federal guidelines and to prepare for site re-certif cation.
$500 for repairs of bike equipment which almost all the officer assigned to the Frogtown beat
use.
Frogtowi�/Thomas Dale Weed and Seed 2002 BUDGET Proposal:
Rental(cazs, surveiliance locations, PAL)
Supplies( surveillance equipment, P_AL, Bike parts)
Buy Funds
Overtime(530 hours @$50.00 Sgt/Inv)
Overtime(444 hours @$45.00 patroI and PAL)
Cell phone service
Training
Bicvcle maintenance
$ 7,000.00
$ 9,500.00
$ 7,500.00
$26,500.00
$20,000.00
$ 3,000.00
$ 3,000.00
$ 500.00
$77,OOQ.00