257194 ! OR161�AL TO CITY CL6RK ������
CITY OF ST. PAUL FOE NCIL NO.
, OFFICE OF THE CITY CLERK
� ' CO CIL RESOLUTION—GENERAL FORM
PRESENTED BY
COMMISSIONE ATF
RESOLVED� That the Council of the City of Saint Paul does
hereby approve Operating Agreement between the City and Independent
School District No. 625, whereby the City provides servic�s to the
School District pursuant to Chapter 705� La.ws of 1965� for the
term of Janua.ry 1� 1971� through December 31, 1971� and the
School District sha.11 pa.y to the City the sum of $260�193.72.
FORM A P �
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A st. orp tio ounse �---
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JAN 2 6 19T2
COUNCILMEN Adopted by the Counci� 19—
Yeas xaya �pN Z 6 197�
Butler
�svrr-'G°�_-,.-�-� � 19—
Levine
�1n Favor
Meredith J
Sprafka ayor
A gainst
Tedesco PUBLISHED JA 91972
Mr. President, McCarty
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OPERATING AGREEMENT
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WHEREAS, The public school system of the City of Saint Paul,
Minnesota, now exists as Independent School District No. 625 of
the State of Minnesota; and
WHEREAS, The provisions of Chapter 705, Laws of 1965, con-
template tha.t said Public School District sha.11 contract with the
City to receive services of the various City departments tha.t were
. form.erly rendered to. the School District �as a pa.rt of City govern- . .
ment, in exchange for payment by said Public School District of a
pro rata share of the cost or expense of the furnishing of such
. . , , services .by .the City of Saint :Pau.� to Independent. School: District . . .
No. 525; therefore,
IT IS HEREBY AGREED, By the City of Saint Paul, acting by
and through its City Council, and Independent School District No.
625, acting by and through its School Board, as follows:
1. That this contract and the terms and provisions hereof
shall be in effect from Janua.ry 1, 1971, to December 31, 1971,
and that the terms and provisions hereof will bir�d said parties
during the term of this Agreement, and, further, tha.t the execu-
tion of. this Agreement shall in no way affect the right of eithFr
party to renegotiate any or all portions of this contract for
subsequent periods after 1971.
2. Th.a.t the purpose of this contract by and between the
parties is to comply with those provisions as enumerated in said
Chapter 705, La.ws of 1965, as they relate to the furnishing of
City �ervices necessary to the operation of said public school
district.
3. That the provisions of Chapter 705, Laws of 1965, arc
hereby incorporated into this Agreement by reference as though
fully set forth herein.
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4. Tha.t the services to be furnished by the City departments
sha.11 include the following:
I.
CIVIL SERVICE BUREAU '
The Civil Service Bureau of the City of Saint Paul shall con-
tinue to provide services to said Public School District No. 625
as it ha.s in the past, pursuant to the provisions of Chapter 7 of
� . � ' the Cha.rter.--of tZie City of Ssint Paul. and pursuant to the provisions
of the Civil Service Rules, being Ordina.nce No. 3250, as amended,
of the City of Saint Paul, such services to include, but not
. . � necessarily be l�imited. t�o�, � the� recruiting. af pe�rsonne�; the admin- .�
istration of examina.tians, the certification of applicants, the
classifying of positions, the grading of classes of positions, the
certification of payrolls, and establishment of class specifications.
The School Board agrees to abide by and to be bound by the pro-
visions of Chapter 7 of the Cha.rter of the City of Saint Paul and
the provisions of the Civil Service Rules as they apply to Civil
Service employees . The cost to the School District for the fur-
nishing of said services during 1971 shall be computed by compar-
ing the percentage of Board of Education Civil Service employees
to the total number of Civil Service employees of the City. For
1971, this percentage is herewith fixed at 28.25%, tnaking a cost to
be paid by the School District to the City for this service of
Fifty Four Thousand One Hundred Sixty-Six and Seventy-seven One-
hundredths Dollars ($54, 166.77) .
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� t�iZ'� LVGL_a.i iil L't1l3V.dL'1V11 1L�.ICWLL. LliLi'vtFiLs 1�t t:.i. :s.uv.a�... .
those benefits heretofore ena.cted by the City of Saint Pau1 in be-
ha.lf of its employees, specifically those pertaining to severance
pay as embodied in Ordinance No. 11490, approved June 12, 1959,
as amended; health and welfare insurance benefits; retirement pro-
grams; and, further agrees to abide by and be bound by the action
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of the Council of the City of Saint Paul pursuant to the provisions
of Ordinance No. 6446, adopted Janua.ry 23, 1925, as amended, from
time to time, as it relates to Civil Service employees, including
those of the Board of Education.
II.
PURCHASING DEPARTMENT
The Purchasing Department of the City of Saint Paul sha.11
� act as Purchasing Agent for �Independent .School District No. 625
and perform the necessary and usua.l duties incidental to proper
purchasing as provided by law.
The cost��to said School District for services to be rendered
by the Purcha.sing Agent sha.11 be computed by applying a formula
using a weighted unit value to the total number of purchase orders
and bids, both formal and informal, and contract claims and pay
vouchers processed by the Purcha.sing Agent during the calendar
year on beha.lf of the School District. The School District shall
pay to the City the actual costs incurred by the Purchasing Depart-
ment as measured using the aforementionec� forntula. The estima.ted
cost, using the aforementioned formula, for the year of 1971 is
Sixty Thousand and no/100 Dollars ($60,000.00).
III.
CITY COMPTROLLER
The office of the City Comptroller sha.11 continue to furnish
service to said Public School District, including but not necessarily
limited to the ha.ndling of appropriations, bonds and interests,
general administration and clerical, payroll audit, vendor dis-
bursing audit, receipts, and sha.11 continue to advice the Board of
said School District in regard to bond ma.tters. The pro rata cost
to said School District during 1971 for this aforementioned service
shall be Forty Seven Thousand Thirty-seven and no/100 Dollars
($47,037.00) .
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IV.
CITY CLERK
The office of the City Clerk of the City of Saint Paul shall
continue to furnish services to said School District in the ma.tter
of registration of voters and the handling of all elections pur-
sua.nt to law on behalf of said Public School District. The pro
rata cost to be paid by said Public School District for the serv-
. ices to be .furnished ,during 1971 sha.11 be based upon thirteen
percent (13%) of the total expenses incurred for elections and
registration of voters . The cost for 1971 sha.11 be Nine Thousand
Five Hundred Sixty-nine and Ninety-five Hundredths Dollars
($9,569.95) .
It is expressly agreed between said City and said School
District that the School District shall pay one hundred percent
(100%) of any election expense incurred due to the necessity of
�any special election called solely for the purpose of determining
school issues, except that in the event a special election is
called by the School District or the City and the other body also
calls a special election for the same day, the cost of that
election sha.11 be sha.red equally by the City and the School
District. .
V.
PARKS AND RECREATION
Due to the existence of a prior policy agreement between the
Depa.rtment of Parks and Recreation and Public Buildings and said
Fublic School District, which provides generally for a sharing of
facilities for the mutual benefit of the. parties, it appears
desirable to continue this relationship. It is herewith agreed
that the Depa.rtment of Parks and Recreation and Public Buildings
shall pay to the School District the custodial costs involved
- for its use of facilities operated by the School District and
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and that the School District shall pay to the Department of Parks
and Recreation and Public Buildings the custodial costs involved
for its use of facilities operated by the Department of Parks and
Recreation and Public Buildings. It is- the intent of the pa.rties
that the prior policies regarding this ma.tter be herewith affirmed;
provided, however, that the Board reserves the power to amend or
modify by letter agreement between the Board and the Department any
prior policy provision. .
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VI.
DEPARTMENT OF FINANCE
The Department of Finance sha.11 continue to furnish service to
said Public School District in regard to the ha.ndling of various
fiscal affairs and said Commissioner of Finance sha.11 continue to
act as Assistant Treasurer for the School District. The services
to be performed sha.11 include the disbursement and ma.iling of
vouchers, the handling of receipts, general administration, and
bank account reconciliation. The pro rata cost to be paid by the
District for such services during 1971 shall be Eight Thousand Six
Hundred Eighty-seven Dollars ($8,687.00) .
VII,
DEPARTMENT �OF LIBRARIES AND CIVIC BUILDINGS
The Department of Libraries and Civic Buildings sha.11 continue
to rent to the School District facilities at Midway Stadium �for
use in connection with the School District Driver Training Program
at a rental of One Thousand Five Hundred Dollars ($1,500.00) for
the calendar year 1971.
VIII. �
JOINT COURT HOUSE AND CITY HALL COMMITTEE
The School District shall enter into a lease with the Joint
Court House and City Hall Committee providing for the rental of
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twenty-two thousand six hundred thirtyieight (22,638) squa.re feet
of spa.ce within the Court House and City Hall of the City of Saint
Paul, at Six Dollars ($6.00) per square foot, ma.king a total of
Seventy Nine Thousand Two Hundred 1Thirty-three Dollars ($79,233.00),
said lease to contain the terms and conditions relating to the use
of portions of the premises by the School District, and to fix the
rental costs for the use of the said premises.
5. In consideration for the furnishing of the aforementioned
services, the School District shall pay to the City of Saint Paul,
on or before June 15, 1971, and on or before December 15, 1971, _
the total amount due for Ci�ty services in the amount of Two � �
Hundred Sixty Thousand One Hundred Ninety-three and 72/100 Dollars
($260, 193.72), in equal installmeni:s. Payments shall be ma.de on
these respective dates pursua.nt to this contract and upon Registered
Bills bei�g sent to the said School District from the Office of the
City Comptroller. Payments shall be made to the City of Saint Paul.
6. Nothing herein contained sha.11 be construed as a limita-
tion upon either party to renegotiate the terms or provisions
hereof or in any way to bind either party subsequent to 1971.
IN WITNESS WHEREOF, The appropriate officers of the City of
Saint Paul and the appropriate officers of Independent School
District No. 625, pursua.nt to authorization by resolution of each
governing body, herewith executed this Agreement this day
of , 1971.
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CITY OF SAINT PAUL
By
Ma.yor
Form Ap o ed: City Clerk
Spec a s ' sta Commissioner of Parks and
Corp o Cou el Recreation and Public Buildings
Approved as to Form and Commissioner of Finance
Execution this day of
, 1971.
Commissioner of Libraries and �
� � � � Civic Buildings
Special Assistant Countersigned:
Corporation Counsel
City Comptroller
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EPEND�,NT�OI�-�I S TR.I,�-r10. 62 5
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Form Approved: �`��'���`���� �
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�� "-W'-a�-j�3�• /0� �vLt'r"a,+"r+P
Attorn for Sch 1 District ,:_�,
Treas er �C�.��, , � .
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J�=-- ;-;--t%
Approved as to Form and 4�,�;,,�_.-±.�^..�—�•
Executi this day of Clerk
, 19 7�
G.��
Attorn for ool District
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