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259429 .. . �- . . . � - f . � ' �r4�ua�t0 Ci��.!!k � . � J �`� �� . ORDINANCE ' .* 259�29 � ��:, �' � • fl �� COUNCIL FILE NO. ± - � ' Ql. �'��'�^-`�l, - — _ �PRESENTED BY l � ORDINANC NO. ��f�� . W� � � i ; An administrative ordinance relating to the � executive branch of government of the city of Saint j Paul ; fixing the powers and duties of the offices ! of city attorney and city clerk, and establishing the executive departments of the city. ; . THE COUNCIL OF THE CITY OF SAINT PALTU DOES ORDAIN: � SECTION 1. f k INTRODUCTION � 1. 1 Def init ions . "".y � � ' i (1) Whenever the term "charter" or "city f charter" is used in this ordinance, it shall 4 - � mean the Saint Paul, Minnesota, City Cha rter, � � t approved by the voters November 3, 1970, and �; E effective June 6, �g'72. , � � ' (2) Whenever the term "department" is used, ` it shall mean the executive departments of the city, � organized, designated and established p�uant to , the terms of the charter. � (3) Whenever the term "ageney" is used, it � i shall mean any board, ageney or commission or any f,; � other unit of city government not designated a ` ; � department . ` I F (4) Whenever the term "city" is used, it i � shall mean the city of Saint Paul, Minnesot a. ' Yeas Councilmen Nays Passed by the Counci� w g� Hunt � Konogatzki Levine In Favor ��t . Sprafka Against � Tedeaco , Attest: �e .Pres'ident,Bu�ler Approve . City Clerk o i �� Form approved Gbrporation Counsel By � • R •T� . •_ - - I J�� . � , �� ' ��.�� , F ' I Page 2. r � 1. 2 Severability. If any section or any portion of a 4; � section of this ordinance shall be declared uncon- stitutional , invalid or inoperative , in whole or in part , � I by any court of competent jurisdiction, the remaining sec- � ? tions and all portions thereof not declared unconstitu�'tonal , ' 1 invalid or inoperative shall remain in full force and effect, ; i and no such determination shall invalidate the remaining � , sections or portions of sections of this ordinance. � 1. 3 Repealer. All ordinances and parts of ordinances , � i. � whether legisl�,tive or administrative , and all '' resolutions heretofore enacted which are inconsistent with � any provision of this ordinance are , to the extent of such inconsistencies , hereby repealed. T„�e repeal of any ordin- i :'k �1;' 1 ance or resolution or any part thereof by this ordinance � or by any other ordinance or resolution shall not revive � any former ordinance or resolution or part thereof which . may have been repealed by such repealed ordinance or resolu- ; tion or part thereof. 1. 4 Transitional . 4 A. All legislative and administrative ordinances ' of the city in effect on the effective date , of the charter, to the extent they are not inconsistent with the charter, shall remain in full force and effect until modified or repealed pursuant to law. All legislative or administrative ordinances of the city in effect on the effective date of this ordin- I Y ance , to the extent they are not inconsistent with this ' ordinance , shall remain in full force and effect until modified or repealed pursuant to law . ; k p, � f . ., �_ ._ ' , , ��,�� : ��`�� - pa��, 3. � B. Control. over tlie various appropriations in the budget of the city for the fiscal year endir�b December 31 , 1972 is herel�y tra.nsferred to the ctepartment , office or agency of the city to which the functions, powers and duties for which such appropriation.s k were made are tr�.nsferred, and such appropriations shall continue to be available for the objects and purposes for �ahich they were respectively made in such budget as adopted. C. On the effective date of this ordinance , the functions , powers and duties and the records and property of the former departments and agencies of the city shall come under the control and jurisdictio�i of the respective clepartments and agencies of the ci-ty as are pro— i v iued iur ii; t►�i� ur�iu�ziic;� . iioti��ever, suc�t L�t�ans fer stiall ; not require the physical relocation of personnel and equip— � , ment utlless such relocation is dezmed necessary in further— ance of good administrative pra,ctice . . G SECTION 2. U'r�r'1Cr� U�' `Tf1E CITY ATTORNEY t 2, 1 Appointment . The city attorne y shall be appointed Y . ;, by ttie mayor with the advice and consent of the ' council and stiall , prior to his appointment , be admitted � to pi•actice before the supreme court of the state of ? � � 1�linnesota. 2 .`3 Po�aers ancl duties . The city at�torney shall rep— resent t,he city in all causes in which the city i is interested ancl sha,ll h�ve full and comple�te cYiarge of � � ...... «�:. , � , . , � , - � ' . Page 4. t;he legal business of the city. He shall be the legal adviser to the mayor, to the council and to all departments and agencies of the city except as may be otherwise provided � � by the charter. He shall prosecute and defend actions and proceedings by and against the city and every department � and agency thereof . In the furtherance of these general ! powers he shall : � A. Advise the mayor, the counc il and the heads t of all departments and agencies on all matters relal;ing to their official powers , duties and functions . ; B. Attend in person or by designee all council ' meetings and , at the request of the presiding o�ficEr, attend commit�tee meetings of the council . C. Be responsible for the preparat;ion of �lI ordinances and resolutions as requested by the mayor or �he eouneil . He shall advise the council as 1 to the furm and sufficiency of all ordinances prior to ttieir adoption, and no ordinance shall be introduced until � it shall have been aFproved as to form by the city attorney, i D. Review and approve all contracts, dee�ds , � documents and instruments prior to the execu- � F tion thereof by or on behalf of �he city, its departments �,zid agencies . I 1 E. Render legal opinions upon any question of � � i law submitted to him by the mayor : ^ � or the council �with respect ' to �their� official powers , � ° duties and obligations . ' ' F. Enter into any agreement , compromise or se�ttle- r' ment of any claim or lit:ibation in which the c�t,y is involved . � i � . i � • � , _ , . , � ` ; . . � ; Page 5 . �, � � P G. Conduct and prosecute appeals from orders, decisions or judgments affecting any i.nterest of the city as he may, in his discretion, determine to be n�cessary or desirable . � . - . . ,; � H. Conduct prosecutions for crimes and offenses a within the jurisdiction of the municipal ` couz•t of the city of Saint Paul and appeals therefr.om, � including violation of city ordinanees , complaints of any department under law and violations of rules and regulations duly promulgated and adopted by city departments and agencies . a I. Prepare and approve all workmen' s compensation � ; payrolls and investigate all cases in which �vorkmen' s compensation is involved and be responsible for , the filing o:e all documents and papers required L3�r the work— ; rne�1' s compensation act of the state of Minnesota . ' J. Maintain appropriate records of all actions, suits , proceedings and matters which relate � �o the interests of the city , its departmeiits or agencies and report . thereon from time to time as required by the ' mayor and council . � K. Be responsible for periodic codification of all ordinances as directed by the council. L. Be respansible for representing the city in all causes, hearings ,. trials , and administrati.ve or judi.cial Y•eview coneerning rates , franchises , va]_uations , ,, utility conduct , or other issues involving the city and the ' public utilities which affect it or are under its control , including, but not limited to , telephone , telegrapti, radio , television, cable television, lighting, heatinef water , sewer a�ir1 transport;at io�t, In so doin�, he may re tain a rate e�per t � . . -�- . . . >"�"�� , � �� ' �� .�+ , . � � , - /s��. . Page 6. � � or experts to insure proper review , analysis , study and recom- mendations on all utility matters, which expert shall prepare for submission to the mayor and the council , upon request, such reports and recommendations as may assist them in resolving rate determinations and other utility matters . M. Have such other and different powers and duties as may be provided by charter or law. i 2. 3 Professional Assistants . The city attorney may ; appoint two deputy assistants and such other as- sistants as in his judgment are needed to carry on the legal business of the city . 2. 4 Special Counsel . In any case of special or unusual circumstances or in any case where the city attorney ' by reason of interest cannot represent the city, the council , upon the request of the city attorney , may by resolution ap- point special counsel and fix his compensation. � SECTION 3. OFFICE OF THE CITY CLERK � 3. 1 Appointment . The city clerk shall be appointed by the mayor with the advice and consent of the coun- cil , and he shall be qual if ied by train�ng and experience to perform the duties of his office. 3. 2 Powers and duties . The city clerk shall : ' i A. Maintain and p��serve the minutes and records ; of the proceedings � of the city counc il in ac- k ` cordance with the charter and the proceedings of all council . committees . t B. Be the legal custodian of and maintain official copies of all ordinances an d resolutions of the ! council . i t � k i , . � � � _ Pa�e 7. � . �� C. Cause all notices of regular and special meetings of the city council to be aerved in accordance with state statui,es-, eharter provisions , city ordinances and ` �, the rules of the council , and as directed by the president of + the council . i ll. C�.use the publication of all notices of �,iablic hearings as required by the charter or other - � applicable law. � E. Have custody of the seal of the city and affix i it to such documents as may be required a.nd � . authorized pursuant to law. ; I 3. 3 Aceessible to public . The city clerk shall_ be responsible for giving information and direction. to private citizens having business with the city, its de- � partments and �gencies . The city clerk shall keep all minutes , records , pruceedings , official books , papers and documents charged to his care in such arrangement and condition as to make � them easily accessible for convenient use . I3e shall be � responsible for the preservation and care of such records and shall take necessary steps to carefully protect and preser�ve ' � them fr.om deterioration, �utilation, loss or destruction. t Records or record books may be repaired, renovated or re- ° bound when necessary for proper preservation. Photographic, photostatic or microfilmed records shall be considered ac- cessible for such purposes . Except as otherwise expressly provided by law, he shall permit all such public records in his custo�y to be inspected, examined, abstraeted or copied during normal business hours subject to his supe�- vision arid regulation. �Ie shall , upon the demand of any persoti, furnish certified copies ther. eof upon payment in advance of reasonable fees t��erefor. . � ' • • " .� • . � , Page 8. 3.4 Elections . A. Commissioner of Registration. The city clerk shall serve as the commissioner of registra- tion for the city and provide such printed form� , blanks and ot��er. supplies and equipment as are necessary and proper to carry out the registration of qualified voters as prescribed by law. The office shall establish and keep, pursuan-t to ' statute, a plan of registration, including an origi.nal . record of voters , properly indexed and safeguarded, and a duplicate registration file open to reasonable public insgection. � B. Conduct of elections . The city clerk sha11 G give public notice of the time and place of � � ; �he holding o.f all municipal elections,� includin� the hours ` _. k cluring which polls will be open, by posting in every elec- i tion district appropriate election notices containing a ].i.st of o�fices to be filled at such election. I-ie sha.11 take all other necessary steps to insure that the conduct ancl procedure of a11 elections are governed in accordance F with applicable state law and such supplementary ordinances as are adopted by the council . � 3. 5 Petitions . Any petition seeking initiative , � .-` t referendum or recall shall be filed with the city � � clerk, wYio , immediately, upon receipt of such petition, � shall examit;e s�ime as to its sufficiency and report to the council iil accordance Wlt�l the charter. The city clerk shall deliver a copy of a petition determined in- � stlfficient or i�rregular purs��ant to the charter to the �,erson or persons therein specifiec] to recF,ive it , along ��i th a wrztteti st.�,t,et:�ent of its cle�ects . � _ ; � � . - � � ��s�� - pag e 9. , SECTION 4. DEPAR7MENT OF FINANCE AND MANAGEMENT SERVIC ES 4. 1 Department �enerally. A. Department establ ished. There is he reby es- tabl ished an execut ive department of the ci ty of Saint Paul to be known as the department � finance and management services . The head of such department shall be the director, who , prior to such appointment , shall possess such qualifications as the council may by ordinance provide . The department of finance and management services shall be organized into the divisions of property management , adminis- trative services , public utilities, accounting, treasury, purchasing , assessments and valuations , and license and permit administration. B. Departmental functions . The department shall be responsible for property management , including building design , space allocation and communication systems ; the coordinat ion of bui.lding , vehicle and equipment mainten- ance ; provide administrative services, including management information and operations research; maintain a uniform system of accounts for all city money matters and a system for receipt , deposit and recording of all moneys received by the city ; pro- vide purchasing services for city departments and agencies ; provide a system of assessments and valuations ; and develop and maintain a system for the issu ance , recording and adminis- tration of city licenses and permits . C. Director, powers and duties . The director of the department of _finance and management ser- ; vices shall be appointed by the mayor with the consent of the council, and shall be in the unclassified service of the city. . � P N � . , , . � ' , Page 10. Thei director shall be accountable to the mayor and , subject ,r^'� to his supervision and contro l , shall adminis ter the affairs of the department . He shall have general authority and control over all departmental staff and shall oversee the proper ful- fillment of all tasks and duties assigned to the department . He shall have the power to prescribe such rules and regula- tions as he deems necessary or expedient for the proper opera- '. tion of the department and to that end shall keep himself in- � formed of the latest administrative practices . The director shall h ave the power and duty to take all personnel actions , including hiring , assigning and reassigning employees, includ- ing supervisory personnel , within his department anc� shall supervise their performance: 4. 2 Division of Propert.y Mana�ement . Within the depart- ment of finance and management services there shall �� F be a divis ion of property management . Under the supervision of the director, the division shall be responsible for : � ( 1) Buildir� desi�n, space allocation and communic at ions . u (a) Buildin� desi�n. Preparation of all ; designs, plans , specifications: and estimates for public buildings to be erected or altered by , the city or any department or agency thereof. (b) Space allocation. Development of an F overall plan for allocation of building . space to satisfy the needs of the various city departments and ; agencies. (c ) Communications . Communications systems servicing city departments and agencies, and coordination of saeh systems between the city departments and agencies and county departments and agencies, including , I _ � � � d"��"`"�?, .""�?>;� �a ��:,a eµ- . , _. e Page 11 . but no�t limited to , messenger service and �te].ephonP service . (2 ) Buildin� , cehicle azid equiument main�enance . The coordination of the followir�; functions , tvhich coordinatiori shall incl��de the authority to direct , through department and agency heads , the alloc�,�tion of main— tena�ice personnel to achieve m�+.ximum use of available manpo�aer, � and the final authority for approval of p�.yments by departments �.rid agencies as they relate to builclin�, vehicle and equipment maintenance . (a) Janitorial services for all ci �y o�anPd bu ild ings . (b) The care and structural maintenance of the interiors and exterior� o� �11 city owtied buildinbs . � � (c ) Security systems for all city owned buildings in cooperation with tYie depa.rtment of police . (d) The opera�ti on and maintenanc e of a�. municipal garage system, �vhich shall provide for the servicing of all city owned vehicles and ec�iz ipnie nt . . � . , Page 13. ' (6) Certifying availability of funds for all , departmental expenditures . , (7 ) Establishing and maintaining a payroll and payroll deduction system for all city employees . (8) Establishing the procedures for maintaining � uniform records of all employees ' work hours , vacation, sick leave , pension and social security. (9) Assisting the budget director in the prepa- ration and management of the city budget , including required periodic checks on departmental budgets and �. � periodic probe estimates for all departments and agencies of the city. � k (10) Maintaining a system of inventory control � of all city departments and agencies in coordination with the division of purchasing. (11 ) Developing such systems as are necessary to assure that the city accounts are kept in accordance with generally accepted accounting principles for governmental units . 4.5 Division of Treasury. Within the department of finance and management services there shall be a division of treasury. Under the supervision of the director, the division shall : (1 ) Perform all functions as collector of any and all city ta�xes . (2) Receive all moneys due tne city for fees , permits , fines and other bills . (3) Receive funds intrusted to any city de- partment or agency. (4) Control and supervise the deposits of city moneys . r _ ' " � � ' . Page 14. -- (�) Maintain custody of all city investments and funds , including bonds and notes . ' (6) Issue summonses for parking meter and other parking violations in such form as is ap- prov�d by the Saint Paul Municipal Court , and establish a system of receiving parking meter receipts . 4.6 Division of Purchasing. Within the department of finance and management services there shall be a � { ` division of purchasing. Under the supervision of th.e director, '. the division shall : (i ) Make a21 purchases of materials , supplies , equipment and services , including construc- tion, for all city departments and agencies . � (2 ) Conduct appropriate testing of all materials used by the city, including chemical , physical , '; electrical and other necessary laboratory tests before accept- ance or use . ; (3) Be responsible for the preparation and approval of all specifications for the �:> purchase of materials , supplies, equipment and services . ' (4) Pre�are and be responsible for the publica- tion of bids when publication is required. ` (5) Publicly open all bids and process awards ; in accordance with the procedures estab- F lished by administrative ordinance . (6) Maintain records of all purchases by vendors and copies of all bids , specifica- � tions and purchase orders . (7 ) Purchase jointly with other governmental units and provide purchasing services for other , governmental units as may be approved by the city council . (�) Establish and maintain a central o�'fice supply facility and such other central � , _ . � , .� � �� . . . , t F��,ge 1.5 . ser. vices as authorized by the ma,yor for tlie comrr�on use of aTl ci�-y der�az•t;metits and agencies , and maintain proper accounting aijc? i.nventory control of such facility in coordination with the cli��isioti oi accountitig. (9) Sell all surplus mater. ials , supplies and real property declar. ed as surplus by city departments a,nd ageneies and not of use to other departments �I and agericies cvithin the city. � . 4.7 Division of Assessments ana Valuations . Within the ,I� I department of finance and management services there shall be a division of assessments and valuations . Under the .�upervision of the director, the division shall : � (1 ) Establish and maintain a complete compila- tion of all cit,y--ocvned real estate and be respon5ible for establishing an index and system of all ; �;roperty and property interests of the city, includitig the � m�.intenance and i'iling of all cleeds or. other instrurnents a_f- fecting or reflecting the right , title and interest of the icity in arly real estate . f (2) Establish a system of preliminary negotia- tions and investigation for the sale or acquisition of real estate by th� city, including a procedural [Y system to impleir,ent the acquisition of property, when neces- sary, through conclemnation procedures . (3) Make preli►ninary investigations and reports �n all ��-�c�ati:�ns of stree�s a.nd alle��ays . (If) Extend the rate of assessment for al� i local improven�ents as they apply to eacta ; property, cleter.cnine iiicliviclual beriefits , cost of city servi.ces , ��ric! Y�ill , �°eceive payrtient , atict mairrtairi records of assessments aild I;erieii t;c�ct �roperties . � � � , - � , . . . , � /�Sl�� Page 20. SECTION 6. DEPARTMENT OF COMMUNITY SERVICES 6. 1 Department generally. A . Department established. There is hereby es- tablished an executive department of the city of Saint Paul to be known as the department of community services . The head of; such department shall be the director, who, prior to such appointment, shall possess such qualifica- . tions as the council may by � ordinance provide . The depart- r ment of community services shall be organized into the divi- sions of libraries , parks and recreation, environmental protection, and housing and building code enforcement . B. Departmental funetions . The department of community services shall be responsible for the administration and maintenance of all public libraries and reading rooms and the coordination of relations with the Saint Paul council of arts and sciences ; the administration and maintenance of parks , parkways and playgrounds , including the care and maintenance of trees and shrubbery on public lands ; the organization and programming of community recrea- tion; the administration of environmental protection programs and the enforcement of city housing and building codes . C. Director, powers and duties . The director of the department of community services shall be appointed by the mayor with the consent of the council and shall be in the unclassified service of the city. The director shall be accountable to the mayor and, subject to his supervision and control , shall administer the affairs . - � � � ��,,, �+�?' • � . �,�,, ff.... "-��,� . Paye 21. of �the depaY• Lment. He shall have general au�thority and cont�ol over all departmental staff and shall oversee the proper fulfil.lment of all tasks and duties assigned to the departmen-t . FIe shall have the power to prescribe such rixles aild regulatior�s as he ; deems necessary or expedient for the proper operation of the department and to that end shall keep himse lf informed of the latest� adminis trative �,ractices. The director shall have the power and duty to talse all personnel actions, including hiring, assigning and reassignir� employees, including supervisory personnel , within his department and shall supe•rvise their performance. 6.2 Division of Libraries . Within the department of co�r�muni�ty services, there shall be a dicision of J -'s.�?r�..ries . TT3�der tt�e su�►ervisi �n ,�� tY�.^ d.i ;��etor, thP ,. div:is ion shal l : (1 ) Adminis ter and maint ain all city librar:ies and re ad ing ro oms . (`L) Purchase and maintain, in cooperation wi th the pur chas ing d ivi si on, al 1 bo oks , . peri od ic als and re la te d mat er ials for librar ie s and 'reading ' �^G,^�r:ts . � (3) Catalogue and maintain a complete file of allofficial city documents as ma,y be ; . r�>quested by �ttie mayor or courici.l . (4 ) Esta.bl i.sh and ma inta in liaiso�.� wi�th ttle Saint Paul council of arts and sciences . b. 3 llivision of Parks and Reere�.tion. j�ithin the �department of community ser. vices , there shall be a division of parks and recreation. Under the supervision ,of the director, the di_visic�n st�al.l be responsible fo.r : i � Page 22 . ( 1 ) The design of all parks , parkways and� ' public grounds . (2 ) The care , maintenance and landscaping of all public lands , including parks, park- ways , golf courses and playgrownds. (3) The care , trimming and removal of all trees and shrubberies on all puk�lic lands and the ma,intenance, for assessment purposes, of accurate records pertaining to tree trimming. (4 ) The administration and maintenance of an arboral disease control program, pest control program, and all reforestation and nursery programs . . (5) The management and maintenan.ce of a con- verzrytcr3l f�� .:c-Nuric�;l��:ra? �nr� flori- cultural display. (6) The organizing and programming of all rec�eational activities involving general public participation in a comprehensive and diversified pro- gram, including municipal athletics , senior citizen programs , � �.rts and crafts , and other such programs . (� ) The management and eoordination of public recr•eational and educational activities available for general public participation for which fees are charged, including such activities as golf, swimming, boating, skiing, stadium use , concessions , and other special entertainment or seasonal activities . ' (8) The preservation and maintenance of various forms of dome�tieated animals and jyildlife for general exhik�ition, and the care , feeding and . s�lel.ter. ixi� of tY�e sai►�e . , �»� � . _ � o,�� }�:�� . /'�'l�� Page 23. 6. 4 Division of Environmental Protection. Within the department of community services , there shall be a division of environmental protection. Under the supervision of the director, the division shall be responsible for : (1 ) Health and Sanitation. Enforcement of all health and sanitation programs , including inspection of swimming pools , water supplies and waste disposal systems, milk inspection programs , and their coordination with other governmental entities , and the inspection of all food handling facilities , including restaurants , bars , hotels and lodging houses as they relate to health and sanitation matters . (2) Pollution Control . . (a) The enforcement and assistance in the enforcement of all laws regarding air, water, land, noise and visual pollution. (b ) The supervision of all monitoring devices used in pollution testing. (c ) The coordination of activities with other governmental agencies and citi- zens groups functioning in the environmental code enforcement area. � (d) Coordination with other departments and agencies of the city to assure compliance with pollution controls . (e ) The establishment of a notification and warning system for pollution violations . (f) Providing assistance to the office of the city attorney in the prepara- tion of all cases , both criminal and civil , dealing with air, . ; � ' Page 24. water, land, noise and visual pollution. (3) Occupational Health and Safety. The establishment and en�orcement of all rules and regulations pert�ining to industrial hygiene and public safety for all city employees , in coordination with other governmental agencies . (4) Public Health Programs . (a) The management of all educational , preventative and curative medical health care programs for the city. (b ) The supervision of all dental hygiene clinics . (c ) The supervision and administration of - all school health programs and nurses , special clinic nursing programs , and nursing home and boarding care special programs . (5 ) Canine Control . The administration and maintenance of all canine control programs . (6) Vital Stati�stics . Maintaining local registration of all vital statistics , including proper equipment for the preservation of such records as authorized by law. 6. 5 Division of Housing and Building Code Enforcement . Within the department of community services , there shall be a division of housing and building code enforcement . Under the supervision of the director, the division shall be responsible for : (1 ) The physical inspection af all new and remodeled buildings in the city. Such in�pection shall be made to insure compliance with the various ' • _• •' . : . � ' ` �� r��,..�. Page 25 . buildi_ng and mechanical codes , rules and regulations adopted by the city or made applicable thereto by federal and state law, including electrical , plumbing, heating , refrigeration, ventilation �,nd elevator installations in the ci.ty. \ (2 ) Making inspection reports , maintaining y departmental records , and keeping and up- dating departmental statistical reports . (3} Reviewing all plans and specifications submitted with building permit applica- tions , and verifying after review that all applicable building, zoning, housing and fire prevention code requirements have been satisfied. . � . _ ' .� (4) Deter�mining whether: buil.dings in the ci_ty comply with the housing and building codes a,nd the zoning ordinances of the city of Saint Paul , and, upon determination of any violation, taking the necessary and appropriate action to acquaint the owner of the dwelling with the violation, and proceeding with enforcement ir� accordance � with applicable law. (5 ) Preparation of reports and maintenance of appropriate departmental records , in- c? �zding •m�.ster and active files and other associated corres- pondence with the public with respect to enforcement � responsibilities . � (6) The issuance of builditig permits and certii'icai;es of occupancy. , . � _ - • - .� . • Page 26 . SECTION 7. DEPARTMENT OF POLICE �. 1 Department �enerall,y. A. Department estal�lished. There is he.reby es�Lab- Iished an executive department of the city of � Saint Paul to be known as the department of police. The head of such department shall be the director, who , prior to his appointment, shall possess such qualifications as the council � may by ordinance provide. B. llepartmental functions. The de�artment shall � perfortn the following functions: (1) Preserve the public peace, prevent crime, � '�.nd detect and arrest o�fenders. � (2) Administer and enforce latas regulati.ng, directing, contr. olling �a��d restr. icting '``"` the movement o� vehicular and pedestrian traffic, and the ` general use of tize �treets by . vehicles and ' the public�. (3) Operate a training program to maintaiii and iinprove the efficiency of the members of the department. � . � � (4) Prepare reports on injuries to persons and property occurring by accident� or other-- wise on the street, in alleys and o�;her �aublic p].aces witrsin , the city as required by lakT. ��j Yr��vide a 4�roccclG=z��e fo:. tize :��.�c, ae��r�:c- tion or other disposition oi' all weapons or other articles used in the commission of crime or coming � into the custody of tl� departmerit; }�rovided, that where such weapon or article may be used as evidence in either a civil or criminal proce�din�, i_t sha,ll in no ��ay be disposed . : . ' - l i i /��/'7� � �cl��' c�.7 . of e�cept t�poli a t�iritteri oz�der o:f' �t court of laz��. (G) Yrotricle a proeecli.�z•e _eor -tlie sale of unclairned , lost or stoleri articies coming into the custody of the clepartment. 7. 2 Chief �of Police. The chief of police shall be ap- pointecl in accordance with the provisions o:f the � charter�. Under the supervision of the director, he shali be responsible For the daily administration of all police per- sonnel and shall take all necessary steps �consistent with • lat,r to� promote the highest level of police efficiency, tishich sliall include: , (1} Yrepara.t:ion and amendment from time to time of an organizational char�t showing tlie various c�ivisions, sec�tions and units of -the department and the �anpower allocated thereto. (2) Preparation and amenclment from time to �time of a police inanual , outlining the . duties and resp�nsibilities of all police personnel . (3) Pronnilgation of such orclers as he deems , necessary for the efficient operation o:f tlze clepartinent. (4) Establishmei�t o#' -craining pro�rams for pol.ice reci•uits and establislituen�t o:f in-sert-ice t;rainizi� programs �or all police personnel . (5) Szieh otlier poi�ers anc�- ciuties as ni�.y he pr•ovicled for b�r .la�� or de��ax•tmental rules ancl regula-tions. � _ : � . , :� ' - . ; . � � . ' Page 28. SECTION 8. FIRE DEPARTMENT 8. 1 Department generally. A. Department established. There is hereby estab- lished an executive department of the city of Saint Paul to be known as the fire department . The head of such department shall be the fire chief, who shall be appointed in accordance with the provisions of the city charter and shall have such qualifications as the council may by ordin- ance provide. B. Departmental functions . The department shall be responsible for the establishment , mainten- ance and administration of an organized method for fire fighting and fire prevention within the city, and shall perform th.e following functions : (1 ) Take all necessary steps for the extinguish- ment of fires within the city, including utilization of all necessary personnel and equipment therefor, the destruction of any building or structure and the removal of any obstruction for the purpose of checking or extinguish- ing any 'such fire. (2 ) Establish the location, relocation or removal of all public fire alarm devices . (3) Possess the police powers necessary to carry out the duties imposed upon them by law, while engaged in the service of fire extinguishment . (4) Assist in the reestablishment of order in the event of civil disturbance , disaster or riot or any other declared emergency. (5) Provide for and administer a program for . ' • , � �i ` , ��` r- �� Page 29. the training of fire fighters . (6) Maintain a record of all fires which occur within the city requiring the services of the department . (7) Carry out the terms and provisions of all fire service contracts entered into with other governmental subdivisions . (8) Investigate the causes of all fires , and provide for written reports of all sus- pected arsons . (9) Possess the police powers necessary to carry out the duties imposed upon them by law, while eng,aged in the service of fire protection. , �..,.,. _.__. . . _ (�0) Frrs-p�t� aY-Y`-��i°airc�ings_ and structures as provided for by the city fire code . (11 ) Provide rescue and ambulance service. - C. Fire Chief, powers and duties. The fire chief shall be appointed by the mayor with the con- sent of the council and shall serve for a term of two years , concurrent with that of the mayor. He shall be in the un- classified service of the city. The fire chief shall be accountable to the mayor and, subject to his supervision and control , shall administer the affairs of the department . He shaTl have general autho�ity and control over all depart- mental staff and shall oversee the proper fulfillment of all tasks and duties assigned to the department. He shall have the power to prescribe such rules and regulations as he deems necessary or expedient for the proper operation of the department and to that end shall keep himself informed of the latest administrative practices . The fire ehief � • ► .,� , ., , -t � . �r� � � .. �'�. : � �`�� • Page 30. shall have the power and du.ty to take all personnel actions , including hiring, assigning and reassigning employees , in- cluding supervisory personnel , within his department and shall supervise their performance . . � �g�insl to City Clerk c � - � � � �� ORDINANCE .� � �-- � . �� 594�g " t�_ � COUNCIL FILE NO PRESENTED BY ORDINANCE NO �s�`� � Page 31. � SECTION 9. CODING This ordinance shall be deemed a part of the Saint Paul Administrative Code and shall be incorporated therein and given an appropriate chapter and�or section number at the time of compilation of said Administrative Code. SECTION 10. EFFECTIVE DATE This ordinance shall take effect and be in force thirty (30) days from and after its passage� approval and publication. AU6 2 3 1972 Yeas Councilmen Nays Passed by the Counci� �� Hunt /� � Konopatzki 4� In Favor � Levine �h' fj a Sprafka A gainst Tedesco ��'��1�: �� ed: A t• e•Pre ' Butl Clerk Mayor �� , Form approved Corporation �ounsel By � �ue�ia��n ��P 21972 °�J .^.: ///////) //////--- /] w � y �� r t., o 1 ' ' -�r = ,', a ,�e �o , MRS. RUBY HUNT CITY OF SAINT PAUL MRS. FRANCIS BOYDEN Couneilman OFFICE OF THE COUNCIL Legislative Aide CITY HALL AND COURT HOUSE SAINT PAUL, MINNESOTA 55102 COUNCIL PRESIDENT BUTLER & MII�IBERS OF THE CITY COUNCIL CITY HALL ST. PAUL, MINNESOTA Dear Council President Butler and City Council Members: The Council Committee on Legislation at a meeting on �August 7, 1972 voted approval of two administrative ordinances; 1) organization of the executive branch of government, and 2) qualifications of heads of executive departments. � The approved ordinances are herewith submitted to the City Council for consideration. Yours�truly, J ,r ,. � ,; �,.�,,� �� .�-�....z.��_. Ruby Hunt,,�Chairman Council 2'ommittee on Legislation O `''"� ;� e.�.a r�t.t� ti '�' r• � 0 � � � � � � � � 'Z� � � COUNCIL FILE NO- PRESENTED BY ORDINANCE NO��L i As ai�f�i�tra�lce ordi�e►moe �rei+at� to tht , �: e�soat f�e tirsaoti ai �o i�ra�snt o!. tie ��b it� o i Saiat e�' Pssl; iizfa`, t� por�rr� au� �atie• ot``� tLs oitioe• o!` �itt attor�t� a�d oit� olsr�, a� ettabliahia� t�e szeoutt�e �epa��at� oi the�it7. � !�B C�1DYtC IL 0�' !HB CI'!'Y 0�' S�II�'� PAIIL �BS 4BAAI�t " 3�CTI�B i. I�'!'B4D8C?I�x f.i ��i.n�_�• (i) 1�iene�sr th� �6srs *e�iarter" ox� "Qit� oharter" is ns�d !a thi.� osii�s��, it shall ' aean the �aint Paal� I�ti�s�tts, Citf C�art�z� appror�d by the �ters �1orn��r 3, i97�, aai eirscti.e aene 6, ig?a. � (2) Tilhene�er t�f tsr� •d�part�r�t■ is asa�, � it stisll �ean �he e:sogti�e d�p�rta�at�a �! the eit�, or6�mi:�i1 aesfEnstea a�d estal�i#�tsd �irssast to t�e ter�u o! the �hartsr. (3� �►eae�er ths t�r� Ra�tia�* ia a�ed, it atiail �saa aa� board, a�e�t�r or oo�issi� ar aa� othar intt ot Qi#� 6oT�ra�s�t sot iesisattt� a �epartse�t, � (�) Whenever ttie ters "oitTN is nsed, !t ehall �ean the eit� oi 3alnt Yeil, l�im�[esota. Yeas Councilmen Nays Padsed by the Coua�il Hnn� Yosr►patzki Tn Favor s� A oai� Tedesco .' AP��. Attast: l�e.Pr�sidei ►:�ler City Clerk �y� �� Form a�Prnved Corpor�tion Couneel By . y�� ;�` ..,. = : . � Page 2. 1 .2 Severability. :I:f' any section or any por�tion of a section of this ordinance shall be declared uneon- stitutional , invalid or inoperative , in whole or in par. t , by any court of competent jurisdicti.on, the remaining sec- __ tions and all portions thereof not declared unconstituional , invalid or inoperative shall remain in full force ancl effect, and no such determina�tion shall invalidate the remaining sections or po.r-tions of sections o� this ordinance. 1. 3 Repealer. Al1 ordinances and parts of ordinances , whether legislative or administrative , and all resalutions heretofore enacted which are ineonsistent with any provision of this ordinance are , to the extent of such inconsistencies , hereby repealed. The repeal of any ordin- ance or resolution or any part thereof by this ordinance or by any other ordinance or resolution shall not revive any �ormer ordinance or resolution or part thereof which may Yiave been repealed by such repealed ordinance or resolu— tion or part thereof. : 1.4 Transitional . A. All legislative and administrative o�dinances of the city in effect on the effective date of the Fcharter, to the extent they are not inconsistent with the charter, stiall remain in full force and effect until moclified or repealed pursuant to law. All legislative or administrative ordinances of the ci-ty in effect on the effective date of this ordin— ance , �to the e?�tent they are not inconsistent Evith this � ordinance , shall remain i.n full force ancl effect until modified or repeal.ed pursuant to l�.w . � Pa�e 3, B. Control over the various appropriations in the budget of the city for the fiscal year endiny December 31 , 1972 is hereby tr�.nsferred to the depa rtment , of f ic e or agency of the ci ty to wtiic h the functions, powers and duties for which such appropriations were made are transferred, and such appropriations shall continue to be �.vailable for the objects and purposes for which they were respeetively made in such budget as adopted. C. On the effective date of this ordinanee , the functions , powers and duties and the records and property of the former departments and agencies of the city shall come under the control and jurisdiction of the respective departments and agencies of the city as are pro- vided for in this ordinanee . However, such transfer shall not require the physical relocation of personnel and equip- ment unless such relocation is deemed neeessary in further- ance of good administrative practice . . • SECTION 2. OFFICE OF THE CITY ATTORNEY 2. 1 Appointment . The city attorney shall be appointed by the mayor with the advice and consent of the council and shall , prior to his appointment , be admitted to practice before the supreme court of the state of Minnesota. 2 . 2 Powers �,nd duties . The city attorney shall rep- resent �;he city in all causes in which the city is interested and stiall have full and complete charge of 1 Pa�e 4. �� 7� ir�e legal business of the city. He shall be the legal adviser to the mayor , to the council and �to all departments and agencies of the city escept as may be otherwise provided � by the charter. He shall prosecute and defend actions and proceedings by and against the city and every department and agen cy the re of . In the fu rthe rance of the se general powers he shall : A. Advise the mayor, the counc il and the heads � of all departments and agencies on all matters relating to their official powers , duties and functions . B. Attend in person or by designee all council meetings and , at the request of the presiciing officer, attend committee meetings of the council . C. Be responsible for the preparation of all ordinances and resolutions as requested by the mayor or the council . He shall advise the council as to the form and sufficiency of all ordinances prior to their adoption, and no ordinance shall be introduced until it shall have been approved as to form by the city attorney. D. Review and approve all contracts, deeds , documents and instruments prior to the execu- tion thereof by or on behalf of the city, its departments and agencies . E. Render legal opinions upon any question of law submitted to him by tYie mayor . . or the council �vith respect � to �their� offieial powers , � duties and oblibations . ' F. Enter in-to atiy agr. eement , compromise or settle- ment of any c:laim or litigation in which the c:i ty i.s invol�Ted . � ��`��►� �dy� 5 . C�. Conduc t and prosecu te appeals from orders, decisions or judgment;s affecting any interest of the city as he may, in his discretion, determine to be necessary or clesirable . _ , H. Conduct prosecutions for crimes and offenses within the jurisdiction of the municipal court of the city of Sairrt Paul and appeals therefrom, including violation of city ordinances , complaints of any � department under law and violations of rules and regulations duly prc�mulgated and adopted by city departments and agencies . I. Prepare a.nd approve all workmen' s compensation payrolls and investigate all cases in which iaorkmen' s compensation is involved and be responsible for the filing of all documents and papers required by the work— men' s compensation act of the state of Minnesota . J. Maintain appropriate records of all actions, sui�ts , proceedings and matters wh ich re late to the interests of tYie city , its departments or agencies and report . thereon ,from time to time as required by the mayor and council. K. Be responsible for periodic codification of all ordinances as directed by the couYicil . L. Be respcnsible for representing the city in all causes, hearings , trials , and administrative or judicial review co ncerning rates , franchises , valuations , utility conduct , or other issues involvinh tYie ci ty and the public util ities wtiich aft'ect it or a.re uncler its control , iricluding, but not limitecl to , telephone , telegraph, radio , television, cable - te:levision, l.igtiti.n�;, heating , water, sewer and transportation. In so doing , he may retain a rate expert :��.,�1�� ` ��..�e:':� �y Page 6. or experts to insur•e proper review , analysis , study and recom— nieii�ations on all u�tility matters, which expert shall prepare for submission to the mayor and the council , upon request, such reports and reeommendat;ions as rriay assis t them in resolving rate determinations and other utility matters . M. Have such other and different powers and duties as may be provided by charter or law. 2. 3 Professional Assistants . The city attorney may . appoint two deputy assistants and such other as- sistants as in his judgment are needed to carry on the legal business of the city . 2. 4 Special Counsel . In any case of special or unusu al � circumstances or in any case where the city attorney by reason of interest cannot represent the city, the council , upon the request of the city attorney , may by resolution ap- point special counsel and fix his compensation. SECTION 3. OFFICE OF THE CITY CLERK . 3. 1 Appointment . The city clerk shall be appointed by the mayor with the advice and consent of the co un- cil , and he shall be qual if ied by training and experience to pe rfo rm the dut ie s of his of fi ce. �: 3. 2 Powers and duties . The city clerk shall : A. Maintain and pre�serve the minutes and records of the proceedir�s of the eity council in ac- corci�,nce wi-th �the charter and the proceedings of alI council commit�tees . ' B. Be �the legal custodian of and maintain official copies of a.l.l orclinances and resolut ions o� the cciunc il . � Pa�e 7. , i/ , � s � C. Cause all no�ti.ces of regular ancl special meetings of the city couxic il to be served in accordance with state statui,es ; charter provisions , city ordinances and the rules of ttie council , and as directed by the president of the council . D. Cause the pu�l.ication of all T10t1CP.S of ptiblic hearings as required by the charter or other applicable law. E. Have custody of the seal of the city and affix it to such documents as may be required and . authorized pursuant to law. 3. 3 Accessible to public . The city clerk shall: be responsible for giving information and direction to private citizens having business with the city, its de- partments and agencies . The city clerk shall keep all minutes , records , proceedings , official books , papers and documents charged to his care in such arrangement and condition as to make them easily accessible for convenient use. He shall be responsible for the preservation and care of such records and shall take necessary steps to carefully protect and preserve them �rom deterioration, mutilation, loss or destruction. Records or record books may be repaired, renovated or re- bound when necessary for proper preservation. Photographic, photostatzc or microfilmed records shall be considered ac- cessible for such purposes . Except as otherwise expressly provided by laia, he shall permit all such public records in his custody to be inspected, examined, abstracted or copied during normal business hours subject to his super- vision and regulation. He shall , upon the demand of any person, furnish certified copies �thereof upon payroent in advance of reasonabl.e fees therefor. . ��P�'�� ?a�e 8. � 3. 4 Flections . A. Commissioner of Re ��istration. The city clerk shall serve as the commissioner of registra- tion for the city and provide such printed form� � blanks and ot��er supplies and equipment as are necessary and proper to carry out the registration of qualified voters as prescribed by law. The office shall establish and keep, pursuant to statute , a plan of registration, including an original record of voters , properly indexed and safeguarded, and a duplicate registration file open to reasonable public inspection. �3. Conduct of elections . The city clerk shall give public notice of the time and place of the holding of all municipal elections,� including the hours during which polls will be open, by posting in evex•y elec- tion district appropriate elec�tion notices containing a list of o�fices to be fillecl at such election. He shall talce all other necessary steps to insure that the conduct and procedure of' all elections are governed in accordance with applicable state law and such supplementary ordinances as are adopted by the couneil . 3. 5 Pe�titions . Any petition seeking ini�tiative , referendum or recall shall be filed with the city cl.erl:, �vho , i.minediately, upon receipt of such petition, shall examine same as to its suf:ficiency ancl report to the council in accordance with the charter. The ci (;y clerk shall deliver a copy of a petition clei�ermined in- � sufficient or irregular pursuant to the charter to the person o.r persons therein specifiecl to receive it , alon� �ti�it.lz a �aritt,eti stal;ement o:F its r�efect,s . Pag e 9. SECTION 1�. DEPARZi�IENT OF FINANCE AND MANAGEMENT SERVICES 4. 1 Department �;enerally. A. De�:�artment esta�l ishecl. There is he reby es- tabl ished an execut ive department of the ci ty of Saint Paul to be known as the department � �ina.nce and management services . The head of �uch department shall be the director, who , prior to such appointment , shall possess � such qualifications as the council may by ordinance provide . The department of finance and management services shall be organized into the divisions of property mana.gement , adminis- trative services , public utilities, accounting, treasury, purchasing, assessments and valuations , and license and permit adminis�trati on. B. Departmental func ti ons . The department shall be responsible for property management , including building �iesign , space allocation ar�d communication systems,; the coordinat ion of buz.lding , vehicle and equipment mainten- ance ; provide administrative services, including management information and operations resParch; maintain a uniform system of accounts for all city money matters and a system for receipt , deposit azid recording of all moneys received by the city ; pro- n vide purehasing services fo r city departments and agencies ; provide a system of assessments and valuations ; and develop and �aintain a system for the issuance , recording ancl adminis- tration of city licenses and permits . C. Director, powers and duties . The director of ttie department o:f finanee and management ser- vices s'rial.l be appointecl by �ttie mayor with the consent of �the counc il , and shall k�e in the unclassi.fied service of the city. . �� Page 10. The clirector shal.l be accountable to the mayor and , subject to Yiis supervision and contro 1 , shal l aclminis ter the affairs of the departmen�t . He shall have general authority and control over all departmental staff and shall oversee the proper ful- fillment of all tasks and duties assigned to the department . He shall have the power to prescribe such rules and regula- tions as he deems necessary or expedient for the proper opera- tion of the department a.nd to that end shall keep himself in- formed of the latest administrative practices . The director shall h ave the power and duty to take all personnel actions, including hiring , assigning and reassigning employees, includ- ing supervisory personnel , within his department and shall supervise their performance: 4. 2 Divi si on of Property Mana�ement . tiJith in the depar t- ment of finance and managemen-t services there shall be a divis ion of property management . Under the supervision of the director, the division shall be responsible for : (1 ) Buildin,� desi�n, space allocation and communic at ions . (a) Buildin� design. Preparation of all designs, plans , specifications : and estimates for public buildings to be erected or altered by the city or any department or agency thereof. (b) Space allocation. Development of an overall plan for allocation of building � space to satisfy the ne eds o:f the various ci �ty dep artment s and ahencies.. (c ) Communications . Communications syster,is servicing city departments and agencies, aild coordination of such systems between the city departments ��rlci �i�;e��icies a.nd county� ae��.x•i,rnents axld �.�.,�encies, includ�inr; , Pa�e 11 . but riot limited to , messenger service and telephone service . (? ) Buildin� , vehicle and eGuipment ttiaiiltenanee . The coordination of the following functions , which coordination shall include the authority to direct , through departmeizt and agency heads , the allocation of main— tenance personnel to achieve maximum use of available manpower, . and the final authority for approval of payments by departments and agencies as they relate to buildin�, vehicle ancl equipment maintenance . (a) Janitorial ser vices for all city owned bu ild ings . (b) The care and structural maintenance of ,�,� the interiors and exteriors of a,ll city owned buildings . (c ) Security systems for all city owned buildings in cooperation wi�th the department of police. (d) The operati an and maintenanc e of a�. municipal garage system, which shall provide for the servicing of all city owned vehicles and equipment . . i'��.g� 1`� . 43 D:ivision of Admin.istrative Services . Within �the de��a.rtmeut of finance and mana�ement services there shal.l be a division of administr�.tive services . Under the su- pervision of the director, the division shall be responsible for: ( 1 ) Establishment and coordination of operations research relative to cost reduction and methods improvement as they may afFect the various departments ancl abenc:ies o� the city . (� ) Es�tablis:ling and maintaini�g a s�stern of managemeni inforr:�a+ion, including the coordirzation of data processing , records �nanagement , micr•ofilming, and duplicatinb process�s wit<z all city depart- ments and agencies . (3) Implementation of such processes under any joint agreements with other governmental agencies . 4. 4 Division of Accountin�. Within the department of finance and management services there shall be a division of accounting. Under the supervision of the director, the division shall be responsible for : (1 ) Deaeloping and maintaining a central system of accounts for all departments and agen- cies of city government . (2 ) Developing and maintaining a system of ^ auditing of all city expenditures . (3) Developing and maintaining a system of recording all city receipts and deposits . (4) Establishing and rnaiiitaining such accounting programs as may be necessary for the main- teliance of co�anty, state aiid federal aids , grants and loang . (5) Serving as the official custodian of all documents , agreements , contracts and bonds , e�i�ept� as t-liey rel.at;e �o r•eaI estatE� . � � . ,��i�� Page 13. (6) Certi_fying a�Tailability of funds for aIl departmental expenditures . (7 ) Establishing and maintaining a payroll and. pa,yroll deduction system for all city employees . (8) Establishing the procedures for maintaining uniform records of all employees ' work hours , vacation, sick leave , pension and social security. (9) Assisting the budget director i�n the prepa- ration and management of the city budget , _ including required periodic checks on departmental budgets and periodic probe estirnates for all departments and agencies of . the city. (10) Maintaining a system of inventory control of all city departments and agencies in coordination with the division of purchasing. (11 ) Developing sueh systems as are necessary to assure that the city accounts are kept in accordance with generally accepted accounting principl.es for governmental units . : 4.5 Division of Treasury. Within the department of finance and management services there shall be a division of treasury. Under the supervision of the director, the division shall : (1 ) Perform all functions as collector of any and all city taxes . (2) Receive all moneys due tne city for fees , permits , fines and other bills . (3) Receive funds intrusted to ariy city de- par�tment � or a�ency. (!f) Co�itrol and supe.r. �-ise .tx�e clepos:iGs o:f city moneys . . +��''�' ''�.�� .��.. ��. � Page 14 . � / � ��- (�) Niaintain custody of all city investments and funds , includin� bonds and notes . (6) Issue summonses for parking meter and other parking violations in such form as is ap- proved by the Saint Paul Municipal Court , and establish a system of receiving parki.ng meter receipts . 4.6 Division of Purchasing. Within the department of finance and rnanagement services there shall be a division of purchasing. Under the supervision of the director, ' the division shall : (1 ) Make all purchases af materials , supplies , equipment and services , inel.uding construc- tion, for all city departments and agencies . (2 ) Conduct appropriate testing of all materials used by the city, including chemical, physical , electrical and other necessary laboratory tests before accept- ance or use. (3) Be responsible for the preparation and approval of all specificatians for the ,.; purchase of materi�ls , supplies , equipment and services . (4) Prepare and be responsible for the publica- tion of bids when publication is required. (5) Publicly open all bids and process awards :, in accordance with the procedures estab- lished by administrative ordinance . (6) Maintain records of all purchases by vendors and copies of all bids , specifica- tions and purchase orders . • (7 ) Purchase jointly with other governmental units and provide purchasing services for other governmental. units as may be approved by the city couticil . (�) Establish and maintain a centr•al office supply facil.ity and such other central , ,�r.�,p'?�r�� ,! ��- �..�, �1�'�� <, >: Page 1Z . services as authorized by the mayor for the common use of all city departments ancl agencies , and maintain proper accounting and inventory control of such facility in coordination with the c�ivision of accounting. (9) Sell all surplus materials , supplies and real property declared as surplus by city departments and agencies and not of use to other departments and agencies within the city. � 4.7 Division of Assessments and Valuations . Within the department of finance and management services there shall be a division of assessments and valuations . Under the supervision of the director, the division shall : � (1) Establish and maintain a complete compila- tion of all city-owned real estate and be responsibl.e for establisYiiiig an index and system of all property and property interests of the city, including the maintenance and filing of all deeds or. other instruments af- fecting or reflecting the right , title and interest of the city in any real estate . (2) Establish a system of preliminary negotia- tions and investigation for the sale or acquisition of real estate by th� city, including a procedural system to implement the acquisition of property, when neces- sary, through condemnation procedures . (3) Make preliminary investigations and reports on all vaeations of streets and alleyways . (4) Extend the rate of assessment for al�. local improvements as they apply to each property, determine individual benefits , cost of city services , and bill , r. eceive payment , and maintain reco.rds of assessments an�t benefited properties. � Pa�,e 16. (7 ) Serve all notices of' public hea.rin�s in- �rolving I.ocal itnproveriients , assessmerits , <<<icatioii of streets and ot�ler public brot�nds , �onirzb mat�ters, auct other ma�t;ters as clirec-ted by the city council . 1�.� Di�Tision of License and Permit Acir�inistration. j�ithin the department of finance and management �ervices there shall be a aivision of license and permit administration. Under the supervision of the directox, the . division shall be responsible For: (1 ) Providing and maintaining a system of processing city licenses and permits (except building permits ) �to achieve a coordinated process - . of administration. (2) �lcceptance of all applications for licenses and permits , requisite processing through the various city agezicies , the preparation of reports to the coun�il , and the issuance of receipts for all city licenses and permits . (3) Establishment of uniform requirements and � ' �standards for all licenses and perinits and � the maintenance oP complete records . (4) Alaintenance o_e departmental records and the '' keeping and i�pdating of departmental statis- �. tical reports ancl inspection reports for aIl license and permit admitiistration. (5) Providing a license inspectioti Ulll-� � Z��]1C�7 shall malce sueh. inspee-tions as are .requirecl by law and report all license violations to ttie city council . :in coor. dination c��itYi the depar. t,ment of ��olice . j�� i;"ai ti.• '�:s'�TI Page 1'7 . SECTION 5. DEPARTMENT OF PUBLIC «ORKS 5 . 1 Department generally. A:, Department established. There . is hereby estab- lished an executive department of the city of Saint Paul to be known as the department of pablic works . The head of such department shall be the director, who, prior to such appointment , shall possess such qualifications as the council may by ordinance provide. The department of pubiic works shall be organized into. the divisions of design and engineering, and operations. B. Departmental functions . The department of public works shall be responsible for the �`design, engineeririg, construct�ion, operation ,and =maintenance of the city' s public works projects involving and including all streets , sidewalks , alleys , bridges , sewers , lighting sys�ems, flood control devices , solid waste collection and disposal systems , traffic control devices , and the coordination of placement of other facilities of the public ways , including ; gas, electric and � water. C. Director, pois�rs and duties. The director of the department of public works shall be appointed by the mayor with the consent of the council , � and shall be in the unclassified service of the city. The director shall be accountable to the mayor a�d, subject to his supervision and control , shall administer the affairs of the department . He shall have general authority and control over all departmental staff and shall oversee the proper fulfillment of all tasks and duties assigned to the ciet�<Lri;merit . EIe sY3a1.1 have t2�e po�Yer.• to prescri_be s�.�ct� rt.�l.es Pa�e 18. atid regulations as he deems necessary or expedient for the proper operation of the department and to that erid shall keep himself informed of the latest a�ministrative practices . The director shall have the power a,rid duty to take all per- sonnel actions, including hiring, assigning and reassigning employees , including supervisory personnel , within his de- partment and shall supervise their performance. 5.2 Division of Design and Engineering. Within the � department of public works, there shall be a divi- sion of design and engineering. Under the supervision of the director, the division shall : � (1 ) Have charge of all matters relating to � design and engineering funetions to be performed by the department of public works , including streets, alle3-s , sidewalks , sewers , bridges , �lood control , lighting and drainage. (2) Have charge of all matters relating to � the construction of public works , includ- ing inspecting, ad�ising and approving the construction of all such works , except water works . . (3) Supervise the placement of all utilities in the public streets or other public � property, including ivater, gas , steam, eleetric, telephone and cable television. . (4) Be responsible for the design of all necessary tra�'fie regulatory devices and signals . , (5) Have charge of the preparati,on and main- tenance of the city ' s records dealing with streets and other public ways located within the city lil�iits . � �� Page 19. / � � � �. 3 Division of O�erations . Within the department of public i�orks there shall be a division of opera- tions . Under the supervision of the director, the division sh.all : (1) Be responsible for the maintenance of a11 public streets , sidewalks, alleys , bridges , sewers and other drainage facilities . . ; (2 ) Be responsible for the operation and � maintenance of all necessary traffic regulatory devices and signals . (3) Be responsible for the operation and maintenance of the city' s street and alley lighting system. (4) Provide for a municipal solid waste collection and disposal system and es- tablish billing procedures therefor. (5) Regulate the private collection and re- moval of solid waste and assist in the enforcement of all laws governing the storage, removal and handling of such solid waste within the city. (6 ) Be responsible for the physical inspection � and maintenance of flood control devices . (7) Implement flo"od control measures in F cooperation with the emergency prepared- ness functions of the mayor ' s office and with other govern- mental agencies . Page 20. SECTION 6. DEPARTI�IENT OF CO'�IUNITY SERVICES ' 6. 1 Department generally. A . Department established. There is hereby es- tablished an executive department of the city of Saint Paul to be knotivn as the department of community services . The head of such department shall be the director, who, prior to such appointment, shall possess such qualifica- tions as the council may by ordinance provide. The depart- ment of community services shall be organized into the divi- sions of libraries , parks and recreation, environmental protection, and housing and building code en�orcement. B. Departmental functions . The department of community services shall be responsible for , the administration and maintenance of all publie libraries and reading rooms and the coordination of relations with the Saint Paul council of arts and sciences ; the administration and maintenance of parks , parkways and playgrounds , including the care and maintenance of trees and shrubbery on publie . lands ; the organization and programming of community recrea- tion; the administration of environmental protection programs and the enforcement of city housing and building codes. � > C. Director, powers and duties . The director of the department of community services sha11 be appointed by the mayor W1tY1 the consent of the council and shall be in the unclassified service of the city. The director shall be accountable to the mayor and, subject� to his supervision and control , shall administer the affairs Paye 21. of the department. He shall have general authority and control over all departmental staff and shall oversee the proper fulfillment of all tasks and duties assigned to i;he clepartment . He shall have -the power to prescribe such rules and regulations as he deems necessary or expeclient for the proper operati on of the department and to that end shall keep himse lf inf ormed of the latest adminis trative practicea. The directo r sha 11 have the powe r and duty to � take all personnel actions, including hiring, assignint; and reassigr�in.g employees, including supervisor,y personnel , �vithin his department and shall supe�rvise their performance. 6. 2 Division of Libraries . Within the department of community services, there shall be a division of libraries . Under the supervision of the director, the clivis ion shal l : (1 ) Administer and maintain all city libraries and re ad ing ro oms . . (2) Purchase and maintain, in cooperation wi th the pur chas ing d ivi si on, al 1 bo oks , . peri ad ic als and re la te d mat er ia ls fo r librar ie s and 'reading rooms. :, (3) Catalogue and maintain a complete file of a.:ll official city documents as may bs requested by the mayor or council . (4) Establi.sh and maintain liaison with the S�.in�t Pau1 council of arts and sciences . 6. 3 Division of Parks and Recreation. Within the �department of community services , there sh�,ll be a division of parks and recreation. Under the supervision ,of the director, t��e di��ision sh�,ll be resporisi.��le for : Page 22 . ��'�� ,��:. �.��:��: ( 1 ) The design of all parks , parkways and ' ' . public grounds . (2 ) The care , maintenance and landscaping of all public lands , including parks , park- ways, golf courses and playgrounds. (3) The care, trimming and removal of all trees and shrubberies on all public lands and the maintenanee, for assessment purposes, of accurate records pertaining to tree trimming. (4 ) The administration and maintenance of an arboral disease control program, pest control program, and all reforestation and nursery programs . . (5 ) The management and maintenance of a con- servatory for arboricultural and flori- cultural display. (6) The organizing and programming of all recreational activities involving general publie participation in a comprehensive ana diversified pro- gram, including municipal athleties , senior citizen programs, � arts and crafts , and other such programs . (7 ) The management and coordination of publie recreational and educational activities available for general public participation for which fees are charged, including such activities as golf, swimming, boating, skiing, stadium use, concessions, and other special entertainment or seasonal activities . � (8) The preservation and maintenance of various forms af domesL�eat�d animals and wildlife for general exhi�ition, and the care , feeding and shel_teri.n� of the same . Page 23. 6. 4 Division of Environmerital Protection. Within the department of community services , there shall be a division of environmental protection. Under the supervision of the �ireetor, the division shall be responsible for : (1 ) Health and Sanitation. Enforcement of all �. health and sanitation programs , including inspection of swimming pools , water supplies and waste disposal systems , milk inspection programs , and their coordination with other governmental entities , and the inspection of all food handling facilities , including restaurants , bars , hotels and lodging houses as they relate to health and sanitati.on matters , � � (2) Pollution Control . (a) The enforcement and assistance in the enforcement of all laivs regarding air, water, land, noise and visual pollution. (b) The supervision of all monitoring devices used in pollution testing. (c) The coordination of activities with other governm.ental agencies and citi- � zens groups functioning in the environmental code enforcement area. - � (d) Coordination with other departments and agencies of the city to assure compliance with pollution controls . (e ) The establishment o.f a notification and warning system for pollution violations . (f) Providing assistance to the office of �the city attorney in the prepara- � tioti o:f.' a.11. cases , �ot�� cx�irnicial. and ci�il , cl�alirig titiith air, Page 24 . water, land, noise and visual ,�ollution. (3) Occupational Health and Safety. The establishment and enforcement of all rules and regulations pertaining to industrial hygiene and public safety for all city employee� , in coordination with other governmental agencies . (4) Public Health Programs . (a) The management of all educational , � - preventative and curative medical health care programs for the 'city. (b ) The supervision of all dental hygiene . elinics . (c ) The supervision and administration of all school health programs and nurses , speeial 'clinic nursing programs , and nursing home and boarding care special programs . (5) Canine Control . The administration and rnaintenance of all canine control programs . (6) •Vital Statitstics . Maintaining local registration of all vital statistics , including proper equipment for the preservation of such records as authorized by law. 6. 5 Division of Housing and Building Code Enforcement . � Within the department of eommunity services , there shail be a division of housing and building code enforcement. Under the supervision of the director, the division shall � be responsible for : • (1 ) The physical inspection n�f all neta and remodeled buildings in th.e city. Such inspectiori shall be made to insure compliance with the various Page 25 . building and mechanical codes , rules and regulations a�opted by the city or made applicable thereto by federal and state law, including electrical , plumbing, heating, refrigeration, ventilation and elevator installations in the city. \ (2) Making inspection reports , maintaining ,�, , departmental records , and keeping and up- dating departmental statistical reports . � (3) Reviewing all plans and specificatians submitted with building permit applica- tions , and verifying after review that all applicable building, zoning, housing and fire prevention code requirements have been satisfied. � (4) Determining whether:;buildings in the cit�y comply with the housing and builciing codes and the zoning ordinances of the city of Saint Paul , arid, upon determination of any violation, taking the necessary and appropriate action to acquaint the owner of the dwelling with the violation, and proceeding with enforcement it� accordance • with applicable law. , (5 ) Preparation of reports and maintenance of appropriate departmental records , in- cluding �master and active files and other associated corres- pondence �,Tith the pablic saith respect to enfo.rcement � responsibilities . � (6) The issuance of building permits and certifieates of occupancy. ` . �� Page 2( , , SECTION �. DEPARTMENT OF POLICE 7. 1 Department �enerally. A. Department established. There is hereby estab- lished an executive department of the city of Saint Paul to be known as the department of police. The head of such department shall be the director, who , prior to his appointment, shall possess such qualifications as the council � may by ordinance provide. B. Departmental functions. The department shall � perform the following functions: (1) Preserve the public peace, prevent crime, • and de�Lect and arrest offenders. (2) Administer and enforce laws regulating, directing, controlling �and restricting the movement of vehicular and pedestrian traf�ic, an,d the-� . • general use` of; the streets ` by . vehicles and the: pulalic�. - ; (3) Operate a training program to maintairi and improve the efficiency of the members of the department. � ' . � (4) Prepare reports on injuries to persons _ , and property occurring by accident� or other- wise on the street, in alleys and ather public places within the city as required by law. (5) Provide a procedure for the sale, destruc- tion or other disposition of all l�eapons or other articles used in the commission of ciime or coming into the custody of t�� departmeni;; provided, that where such weapon or article may be used as evidence in either a civil or criminal proceeding, it shall in no �vay be disposed � Page 27 . of except upon a written order of a court of law. (6) Provide a procedure for the sale of - unclaimed, lost or stolen articles coming into the custody of the department. � 7. 2 Chief �of Police. The chief of police shall be ap- - pointed in accordance with the provisions of the charter. Under the supervision of the director, he shall be responsible for the daily admin�stration of all police per- sonnel and shall take all necessary steps consistent with law to promote the highest level of police efi'iciency, which shall include: (1) Preparation and amendment from time to : time of an organizational chart showing the various divisions, sections and units of the department and the manpower allocated thereto. (2) Preparation and amei�dment from time to time of a police manual , outlining the duties and responsibilities of all police personnel. (3) Promulgation of such orders as he deems necessary for the efficieizt operation of the department. (4) �stablishment of training programs for police reciuits and establishment of in-service traiiling programs for all ��olice personnel . (5) Such other poleers and du�;ies as may be provided for by Iaw or departnreril;al rules and reg�zlations. . ` • Page 28. � SECTION 8. FIRE DEPARTMENT 8. 1 Department generally. . A. Department established. There is hereby estab- lished an executive department of the city of Saint Paul to be known as the fire department . The head of such department shall be the fire chief, who shall be appointed in accordance with the provisions of the city charter and . shall have such qualifications as the council may by ordin- ance provide . B. Departmental functions . The department shall be responsible for the establishment, mainten- ance and administration of an organized method for fire fighting and fire prevention within the city, and shall perform the following functions : (1 ) Take all necessary steps for the extinguish- ment of fires within the city, including utilization of all necessary personnel and equipment therefor, the destruction of any building or structure and the removaZ � of any obstruction for the purpose of cheeking or extinguish- ing any such fire. (2 ) Establish the location, relocation or removal of all public fire alarm devices . (3) Possess the police powers necessary to carry out the duties imposed upon them by law, while engaged in i;he service of fire extinguishment . (4) Assist in the reestablishment of order iri the event of civi.l disturbance, disasi�er or riot or any other declared en�ergency. (5) Provide for and administer a program for Y ♦ . ... .,. . • • � �z'��A�� , Page 29. the training of fire fighters . (6) Maintain a record of all fires which occui within the city requiring the services of the department. (7) Carry out the terms and provisions of all fire service contracts entered int�o with other governmental subdivisions . (8) Investigate the causes of all fires , and � provide for written reports of all sus- pected arsons . "� (9) Possess the police powers necessary to carry � out the duties imposed upon them by law, while engaged in the service of fire protection. (10) Inspect all buildings and structures as provided for by the city fire code . (11 ) Provide rescue and amUulance service . C. Fire Chief, powers• and duties . The fire chief shall be appointed by the mayor with the con- sent of the council and shall serve for a term of two years , concurrent with that of the mayor. He shall be in the un- classified service of the city. The fire chief shall be accountable to the mayor and, subject to his supervision and control , shall administer the affairs of the department . He shall have general authority and control over a17. depart- - mental staff and shall oversee the proper �ulfillment of all tasks and duties assigned to the department . He shall have the power to prescribe such rules and regulations as he deems necessary or expedient for the proper operation of the departmenl; and to that end shall keep himself infortued of the latest a,dministrative practices . The fire chief . . • Page 30. shall have the power and duty to take all personnel actions , including hiring, assigning and reassigning employees , in— cludirig supervisory personnel , within his department and shall supervise their performance . �. �r _ � � •''Diwlla�q U PrLas � ORDIN � NCE �� - . 4� * COUNCIL HI.� NO FRESENTED BY I • ORDINANCE NO �� Pa�e 3�. gB�sIOIt 9. C�DII�r !lEi� orilii�a� a1�s21 In d�s�si a *art oi #�t 9�ti�t� Pstel Ad�isiatratfrs Co�l� asd sbeall be iae0rposat� t�rsis a�d `i�►+�ti aa approprfate oLapt�r aa�l/or ��Qtios a�sre►r at ttie � tiu v� oospi2ati@a oi aa#d A�iai�ira#f�� le. SECTI�x itt. BF!'8ClI1/� DIl?8 'llais ordf�anoe �6a13 �taJts .ii•ot aad � !a io�t►o� t�lrtT _ {34j ds�a fr� aa�d atter its pa��s�s, appro�al atd ��bl,ie�atf�a. a�s �� Yese Councilmen Naye Paesed by the undl H�at � �i� zo�tOpat�ltt . Tn Favor .�[eredit�--� `� ��inat T� auc a 4 �s�r : Atteo�t: �•Presii�its�tlar ApProved: City Clerk Mayor �� Form a��roved Corporation �ounsel Bq _. _ ' ; _