02-51����i�"`���1
P2sented By:
RESOLUTION
OF SAINT PAUL, MINNESOTA
Council file # � a>• � 5 t
GreenSheet# 113527
Referred To; Committee: D ate
i WHEREAS, on January 12, 1988 the Saint Paul CiTy Council approved procedure for re-allocation of
z Emergency Shelter Grant Funds given to the City by the U. S. Department of Housing and Urban
a Development (I�iJD) (director entitlement funds); and
a
s WfIEREAS, the CiTy Council authorized use of this same procedure to determine which nonprofit
s organizarions to recommend for funding under the State of Minneosta's Emergency Shelter Crrant
� program; and
a
s WfIEREAS, there are funds available from FND in the 2000 Emergency Shelter Grant cycle
,o
41
�z WHEREAS, on December 19, 2001 a review of funding requests was conducted
,a in accordance with the approved procedwe outlined by The CiTy Council for the Emergency
�a Shelter Grant Review Committee, the following recommendafions far funding were made:
is
is I Ain Dah Yung Teen Shelter
n 2 C C Chaziries Dorothy Day Shelter
ie 3 C Chariries Furnituze Wazehouse
�e 4 C ChaziSes Ramsey County Emergency Shelter
zo 5 Emma Norton Transitional
2� 6 The Family Place
zz 7 Home of Good Shepherd RoseCenter
za 8 House Calls/W.Side health
zs 9 Listening House drop in shelter
zs 10 LSS Teen Safe House
zz 11 ProjecthopelSMRLS
za 12 St Paul Council of Churches Emergency Shelter
zs 13 St Paul Foundation deposit program
ao 14 Theresa Living Center
s� I S Twin City Community V oice Mail
az I6 YWCA Transirional
aa 19 Housing Information Center
aa
$10,000
$57,420
$15,000
$35,000
$15,000
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$31,661.51
$IO,OQO
$6,415
$18,000
$17,650
�
� dOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts
a� and approves these recommendations for expenditure of Emergency Shelter Grant funds; and be it
�
as PURTFIER RESOLVED, that the City Council authorizes the appropriate City staff to enter into the
4o comzacts with the above organizations in accordance with state and federal regulations; and be it
a,
ax
aa
�
as
as
a�
FURTHER RESOLVED, that upon the recommendafion of the Mayor, the City Council adopts the attached
changes to the 200� budget.
FS
�
49
so SPENDING PLAN:
51
sz SMRLS Project Hope
s� St Paul Foundation Shelter Support
Current Amended 61-51
Budget Change Budget
100-39290-0547-00566 $64,850.00 ($2,906.51) $61,943.49
100-39290-0547-00840 $27,000.00 (15,240) 11,760
sa
u Unspecified Contingency P6 100-39290-0547-61999
ss
s� Ain Dah Yung Teen Shelter
ss C Chariries Dorothy Day Shelter
ss C Charities Fumiture Wazehovse
eo C Chariries Ramsey County Emer. Shelter
si Emmallorton Transilional
sz The Family Place
s; Home of Good Shepherd RoseCenter
sa House Calls/W.Side health
ss Listening House drop in shelter
ss LSS Teen Safe House
e� Project hope/SMRI,S
sa St Paul Council of Churches Em Shelter
69 St Paul Foundation deposit program
�o Theresa Living Center
n Twin City Community Voice Mail
�z YWCA Transitional
�s St Paul HIC
�a
75
�s
n
�e
�s
353,000.00
100-39290-0547-00582
10039290-0547-00838
100-39290-0547-00579
100-39290-0547-00948
100-39290-0547-00571
100-39290-0547-XXX,1'X
100-39290-0547-00573
100-39290-0547-00581
10039290-0547-00574
100-39290-0547-00575
100-39290-0547-00566
10039290-0547-00949
100-39290-0547-00580
10039290-0547-00064
100-39290-0547-00576
100-39290-0547-00578
100-39290-0558-00565
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
($353,000)
$10,000
$57,420
$15,000
$35,000
$15,000
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$31,661.51
$10,000
$6,415
$18,000
$17,650
�
$10,000
$57,420
$15,000
$35,000
$15,000
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$31,661.51
$10,000
$6,415
$18,000
$17,650
444,850.00 0.00 444,850.00
netincrease 0.00
RESOLVED, that the City Council approves these changes to the 200� budget.
Requested by Department oL
Saint Paul Housing In formation Center
Tony Schertler, Acting Director PED
0�
Approval Recommended by Hndget Director:
By: ��)�v uz9o,
Adopted by Council: Date p� �
Adoption Ce�
By: �
Approved by
By:
Form Approved by Ciry
by Council S tary:
✓
InformaGon Center
Steve ltice 266-6U08
as�
oi � GREEN S, T No. 113527
�] DCP�RIl6MDIRFCfOR , � CfIYCOLtiCIL ��
c
� CRTAI"lONNET \� �C � I CIIY<IE%A
o ����,�,� o �..�.���o�
� �„��,��.�, n �.,«�T,�
of the allocazion of federal Emergency Shelter Grant Program funds to the (isted non profit agencies for the purpose of
hem to provide a wide range of service to people who aze "homeless " or at " risk of becoming homzless".
�coxnmm�noes�W,,.<�n�Wx�m� I re:�un.u.�rxvtu:�uni��nmUStnn�wuera+;t'UUUwuvu�ue�nUx
PLVNL�GCOMWS510N CNLLSERITCECOMA9SSIqY 1 HaaNt¢pC(SONI�rtnevttxrofllM�YIEGaconVat[IOfNtsdcpaM�m[�
_cmmrm OvemightShelterBoard v6s No
_a_n.uF _� 2 HazNispe�sodfi�mevttb«nacirypnPloYa?
_D¢RUCICOUICT _ YtJ NU
:wrortiswwc�icounc¢oe�cm[? I l.UceSN�spersoNPrtnpossesta5bllnolnomWlYP���%'E�5'c�rtentc�tyemployeer
YES NO
(Ezviaiv � ves answen ov seoarah shmt snd attach ro arren shn�l
9\�r� 4
V
�� �
DEC 3 � 2�41
�
lMGPItOBLEµ I55lIE,OPPoRttMfIY(WFO. Wh6 W!n WIUt
: Department of Housing and Urban Development provided Emergency Shelter Grant funds to the City of Saint Paul
the purpose of providing emergency shelter and services to homeless individuals and those at risk of homelessness.
Advantages if approved
Sheiter and services will be provided to more than 3600 men, women and children how are homeless [he course for 2001 and 2002
D�sadvantages iFApproved
none
Disadvantagesifnotappzoved��
Agencies recommended for grants may have to curtail or close services. Some members of the Client
populations may suffer illness or death because of exposeure to the elements. Others may be forced
to use emergency she![er at a cost to the taxpayer at many times that of the initial wst of assistance.
TOTALAMOUNTOFTRANSACTION $ 3S3�OOO COST/FLEVENUEBUDGE DyCS
���so�a�e Federal ESG fundine .�r,Vm��,�� P6 100-39290-0547-61999
Fuwxcw.mroww�no� naaww�
��/
•snmvwiawsa+omalF:lt��nssxz:zxK.tms) sssv
� ��� ��m�
a�� � � �a�2
��.- Sl
December 19, 2001
Discussion Notes and
Recommendations of the Overnight Shelter Board
re the allocation of the 2001 ESG funds
Sitting as the Emergency Shelter ('Yrant Review Committee for the City of St Paul.
Attending: Bob Odman, Signe Masterson, Jeanne Katz, Ann Seifert, Perry De Stefano, Pat Leary,
James Anderson, A1 Hester, Steve Rice (staf�
Unable to attend: James Denno, Leonard Jackson
The committee reviewed the various applications in response to the recent RFP circulated on
November 13,2001. The RFP had been circulated to 57 agencies or individuals. The names
and addresses were made available to the committee for review and comment. Also on hand for
examination was the RFP document itself. The RFP was announced in the St Paul Pioneer Press
on November 17,2001.
It was noted that this most recent RFP application announced that future ESG cycles will be
dedicating a significant sum of funds to capital e�enses. Correspondingly, every agency was
advised to anticipate up to a 1/3 reduction in ESG support and to adapt their budgets and fund-
raising strategies accordingly.
Written summaries of the proposals had been previously distributed the week before. The
questions generated by the stunmaries and analytical spreadsheets were discussed and answered.
The primazy question "was where did the ea�tra $18,000 of funds come from that appears to be
added to the 2001 allocafion." The answer is "unexpended fixnds from previous cycles. "
The respondents and their missions were reviewed. Also reviewed were recent federal and state
grants made to a number of the same agencies. It was pointed out that 4 new applicants had
submitted requests. They were two battered women shelters asking for rehab funds, one shelter
looking to create permanent space for rivo additional shelter beds and a new agency requesting
support for the new homeless intake services.
The rehab proposals were exatnined first. Consensus was reached that these proposals were
better funded by the "Open your Hearts to the Homeless and the Hungry" Foundation. If no1
funded there, there may be a follow-up possibility for consideration in next yeazs Saint Paul
capital RFP, although that is not yet determined. The group recommended forwarding those
applications to that foundation.
We took up the issue of the new and partially funded Family Place which functions as an intake
office for a11 homeless on a 24 hour basis. It also serves as a day center for pick-up and drop off
of homeless school kids that aze resident in the Church Overflow Shelter system. It has begun to
provide meals and is ofFering a range of services to the homeless families during the day. It was
b�.-S\
decided to fund this agency to the level of $20,000 which was their request.
The legacy agencies were considered next for funding at the FY 2000 level in spite of requests
for funding at higher levels. Those requesting increases were considered on a case by case basis.
Available funds were divided between the various agencies. Dorothy Day extended hours,
Ramsey County Family Shelter, St Paul Foundation community sharing fund, and the YWCA
transitional housing program.
The thinking behind the increases for those agencies is as follows:
The wintertime Dorothy Day Extended hours program has upgraded its prograzn making
it less of a shoestring operation. ESG is about 33 % of its budget and therefore a primary
funderof this emergency Shelter. The costs aze real and reasonable. The increase over
last yeaz was $5,420.
The Ramsey County Famaly Shelter is experiencing serious transportation cost shortfalls.
Because of its remote location, transportation is a service that can lead permanent
housing. Increase recommended is $5,000.
St Paul Foundation is one of the primary sources of funds supporting a broad base of
agencies working directly with the homeless and at imminent risk of becoming homeless.
They primarily provide deposits or partial rents to secure aparhnents, and ar assist them
to move out of shelter. As a fiscal agent they do not chazge overhead. Increase
recommended is $1,661.
The YWCA is the areas lazgest transitional housing and took a big cut in ESG funding
last yeaz because of generous successfixl funding efforts from other quarters. This year it
is recommended to partially restore previous levels of funding. Increase in funding is
$6,415.
The List of recommendations is as follows:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Ain Dah Yung
Dorothy Day Extended Hours Program
Catholic Charities Furniture warehouse
Catholic Charities Ramsey County Shelter
Emma Norton
The Family Place
Home of Good Shepherd
House Calls
Listening House
LSS Safe house
Project Hope
St Paul Councii of Churches
St Paul Foundation
Theresa Living Center
Twin City Community Voice Mail
oa-- s �
Requests that aze recommended for funding by other resources aze the foliowing:
Catholic Charities Mary Hall
(build out of a staff bedroom for shelter supervisors) $20,000
Eagles NestJWomen of Nations (repair of water leak in common rooms) $3,565
Women's Advocates (replacement of old windows) $10,000
ESG Review Committee/Overnight Shelter Boazd 2001 recommendations
����i�"`���1
P2sented By:
RESOLUTION
OF SAINT PAUL, MINNESOTA
Council file # � a>• � 5 t
GreenSheet# 113527
Referred To; Committee: D ate
i WHEREAS, on January 12, 1988 the Saint Paul CiTy Council approved procedure for re-allocation of
z Emergency Shelter Grant Funds given to the City by the U. S. Department of Housing and Urban
a Development (I�iJD) (director entitlement funds); and
a
s WfIEREAS, the CiTy Council authorized use of this same procedure to determine which nonprofit
s organizarions to recommend for funding under the State of Minneosta's Emergency Shelter Crrant
� program; and
a
s WfIEREAS, there are funds available from FND in the 2000 Emergency Shelter Grant cycle
,o
41
�z WHEREAS, on December 19, 2001 a review of funding requests was conducted
,a in accordance with the approved procedwe outlined by The CiTy Council for the Emergency
�a Shelter Grant Review Committee, the following recommendafions far funding were made:
is
is I Ain Dah Yung Teen Shelter
n 2 C C Chaziries Dorothy Day Shelter
ie 3 C Chariries Furnituze Wazehouse
�e 4 C ChaziSes Ramsey County Emergency Shelter
zo 5 Emma Norton Transitional
2� 6 The Family Place
zz 7 Home of Good Shepherd RoseCenter
za 8 House Calls/W.Side health
zs 9 Listening House drop in shelter
zs 10 LSS Teen Safe House
zz 11 ProjecthopelSMRLS
za 12 St Paul Council of Churches Emergency Shelter
zs 13 St Paul Foundation deposit program
ao 14 Theresa Living Center
s� I S Twin City Community V oice Mail
az I6 YWCA Transirional
aa 19 Housing Information Center
aa
$10,000
$57,420
$15,000
$35,000
$15,000
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$31,661.51
$IO,OQO
$6,415
$18,000
$17,650
�
� dOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts
a� and approves these recommendations for expenditure of Emergency Shelter Grant funds; and be it
�
as PURTFIER RESOLVED, that the City Council authorizes the appropriate City staff to enter into the
4o comzacts with the above organizations in accordance with state and federal regulations; and be it
a,
ax
aa
�
as
as
a�
FURTHER RESOLVED, that upon the recommendafion of the Mayor, the City Council adopts the attached
changes to the 200� budget.
FS
�
49
so SPENDING PLAN:
51
sz SMRLS Project Hope
s� St Paul Foundation Shelter Support
Current Amended 61-51
Budget Change Budget
100-39290-0547-00566 $64,850.00 ($2,906.51) $61,943.49
100-39290-0547-00840 $27,000.00 (15,240) 11,760
sa
u Unspecified Contingency P6 100-39290-0547-61999
ss
s� Ain Dah Yung Teen Shelter
ss C Chariries Dorothy Day Shelter
ss C Charities Fumiture Wazehovse
eo C Chariries Ramsey County Emer. Shelter
si Emmallorton Transilional
sz The Family Place
s; Home of Good Shepherd RoseCenter
sa House Calls/W.Side health
ss Listening House drop in shelter
ss LSS Teen Safe House
e� Project hope/SMRI,S
sa St Paul Council of Churches Em Shelter
69 St Paul Foundation deposit program
�o Theresa Living Center
n Twin City Community Voice Mail
�z YWCA Transitional
�s St Paul HIC
�a
75
�s
n
�e
�s
353,000.00
100-39290-0547-00582
10039290-0547-00838
100-39290-0547-00579
100-39290-0547-00948
100-39290-0547-00571
100-39290-0547-XXX,1'X
100-39290-0547-00573
100-39290-0547-00581
10039290-0547-00574
100-39290-0547-00575
100-39290-0547-00566
10039290-0547-00949
100-39290-0547-00580
10039290-0547-00064
100-39290-0547-00576
100-39290-0547-00578
100-39290-0558-00565
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
($353,000)
$10,000
$57,420
$15,000
$35,000
$15,000
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$31,661.51
$10,000
$6,415
$18,000
$17,650
�
$10,000
$57,420
$15,000
$35,000
$15,000
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$31,661.51
$10,000
$6,415
$18,000
$17,650
444,850.00 0.00 444,850.00
netincrease 0.00
RESOLVED, that the City Council approves these changes to the 200� budget.
Requested by Department oL
Saint Paul Housing In formation Center
Tony Schertler, Acting Director PED
0�
Approval Recommended by Hndget Director:
By: ��)�v uz9o,
Adopted by Council: Date p� �
Adoption Ce�
By: �
Approved by
By:
Form Approved by Ciry
by Council S tary:
✓
InformaGon Center
Steve ltice 266-6U08
as�
oi � GREEN S, T No. 113527
�] DCP�RIl6MDIRFCfOR , � CfIYCOLtiCIL ��
c
� CRTAI"lONNET \� �C � I CIIY<IE%A
o ����,�,� o �..�.���o�
� �„��,��.�, n �.,«�T,�
of the allocazion of federal Emergency Shelter Grant Program funds to the (isted non profit agencies for the purpose of
hem to provide a wide range of service to people who aze "homeless " or at " risk of becoming homzless".
�coxnmm�noes�W,,.<�n�Wx�m� I re:�un.u.�rxvtu:�uni��nmUStnn�wuera+;t'UUUwuvu�ue�nUx
PLVNL�GCOMWS510N CNLLSERITCECOMA9SSIqY 1 HaaNt¢pC(SONI�rtnevttxrofllM�YIEGaconVat[IOfNtsdcpaM�m[�
_cmmrm OvemightShelterBoard v6s No
_a_n.uF _� 2 HazNispe�sodfi�mevttb«nacirypnPloYa?
_D¢RUCICOUICT _ YtJ NU
:wrortiswwc�icounc¢oe�cm[? I l.UceSN�spersoNPrtnpossesta5bllnolnomWlYP���%'E�5'c�rtentc�tyemployeer
YES NO
(Ezviaiv � ves answen ov seoarah shmt snd attach ro arren shn�l
9\�r� 4
V
�� �
DEC 3 � 2�41
�
lMGPItOBLEµ I55lIE,OPPoRttMfIY(WFO. Wh6 W!n WIUt
: Department of Housing and Urban Development provided Emergency Shelter Grant funds to the City of Saint Paul
the purpose of providing emergency shelter and services to homeless individuals and those at risk of homelessness.
Advantages if approved
Sheiter and services will be provided to more than 3600 men, women and children how are homeless [he course for 2001 and 2002
D�sadvantages iFApproved
none
Disadvantagesifnotappzoved��
Agencies recommended for grants may have to curtail or close services. Some members of the Client
populations may suffer illness or death because of exposeure to the elements. Others may be forced
to use emergency she![er at a cost to the taxpayer at many times that of the initial wst of assistance.
TOTALAMOUNTOFTRANSACTION $ 3S3�OOO COST/FLEVENUEBUDGE DyCS
���so�a�e Federal ESG fundine .�r,Vm��,�� P6 100-39290-0547-61999
Fuwxcw.mroww�no� naaww�
��/
•snmvwiawsa+omalF:lt��nssxz:zxK.tms) sssv
� ��� ��m�
a�� � � �a�2
��.- Sl
December 19, 2001
Discussion Notes and
Recommendations of the Overnight Shelter Board
re the allocation of the 2001 ESG funds
Sitting as the Emergency Shelter ('Yrant Review Committee for the City of St Paul.
Attending: Bob Odman, Signe Masterson, Jeanne Katz, Ann Seifert, Perry De Stefano, Pat Leary,
James Anderson, A1 Hester, Steve Rice (staf�
Unable to attend: James Denno, Leonard Jackson
The committee reviewed the various applications in response to the recent RFP circulated on
November 13,2001. The RFP had been circulated to 57 agencies or individuals. The names
and addresses were made available to the committee for review and comment. Also on hand for
examination was the RFP document itself. The RFP was announced in the St Paul Pioneer Press
on November 17,2001.
It was noted that this most recent RFP application announced that future ESG cycles will be
dedicating a significant sum of funds to capital e�enses. Correspondingly, every agency was
advised to anticipate up to a 1/3 reduction in ESG support and to adapt their budgets and fund-
raising strategies accordingly.
Written summaries of the proposals had been previously distributed the week before. The
questions generated by the stunmaries and analytical spreadsheets were discussed and answered.
The primazy question "was where did the ea�tra $18,000 of funds come from that appears to be
added to the 2001 allocafion." The answer is "unexpended fixnds from previous cycles. "
The respondents and their missions were reviewed. Also reviewed were recent federal and state
grants made to a number of the same agencies. It was pointed out that 4 new applicants had
submitted requests. They were two battered women shelters asking for rehab funds, one shelter
looking to create permanent space for rivo additional shelter beds and a new agency requesting
support for the new homeless intake services.
The rehab proposals were exatnined first. Consensus was reached that these proposals were
better funded by the "Open your Hearts to the Homeless and the Hungry" Foundation. If no1
funded there, there may be a follow-up possibility for consideration in next yeazs Saint Paul
capital RFP, although that is not yet determined. The group recommended forwarding those
applications to that foundation.
We took up the issue of the new and partially funded Family Place which functions as an intake
office for a11 homeless on a 24 hour basis. It also serves as a day center for pick-up and drop off
of homeless school kids that aze resident in the Church Overflow Shelter system. It has begun to
provide meals and is ofFering a range of services to the homeless families during the day. It was
b�.-S\
decided to fund this agency to the level of $20,000 which was their request.
The legacy agencies were considered next for funding at the FY 2000 level in spite of requests
for funding at higher levels. Those requesting increases were considered on a case by case basis.
Available funds were divided between the various agencies. Dorothy Day extended hours,
Ramsey County Family Shelter, St Paul Foundation community sharing fund, and the YWCA
transitional housing program.
The thinking behind the increases for those agencies is as follows:
The wintertime Dorothy Day Extended hours program has upgraded its prograzn making
it less of a shoestring operation. ESG is about 33 % of its budget and therefore a primary
funderof this emergency Shelter. The costs aze real and reasonable. The increase over
last yeaz was $5,420.
The Ramsey County Famaly Shelter is experiencing serious transportation cost shortfalls.
Because of its remote location, transportation is a service that can lead permanent
housing. Increase recommended is $5,000.
St Paul Foundation is one of the primary sources of funds supporting a broad base of
agencies working directly with the homeless and at imminent risk of becoming homeless.
They primarily provide deposits or partial rents to secure aparhnents, and ar assist them
to move out of shelter. As a fiscal agent they do not chazge overhead. Increase
recommended is $1,661.
The YWCA is the areas lazgest transitional housing and took a big cut in ESG funding
last yeaz because of generous successfixl funding efforts from other quarters. This year it
is recommended to partially restore previous levels of funding. Increase in funding is
$6,415.
The List of recommendations is as follows:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Ain Dah Yung
Dorothy Day Extended Hours Program
Catholic Charities Furniture warehouse
Catholic Charities Ramsey County Shelter
Emma Norton
The Family Place
Home of Good Shepherd
House Calls
Listening House
LSS Safe house
Project Hope
St Paul Councii of Churches
St Paul Foundation
Theresa Living Center
Twin City Community Voice Mail
oa-- s �
Requests that aze recommended for funding by other resources aze the foliowing:
Catholic Charities Mary Hall
(build out of a staff bedroom for shelter supervisors) $20,000
Eagles NestJWomen of Nations (repair of water leak in common rooms) $3,565
Women's Advocates (replacement of old windows) $10,000
ESG Review Committee/Overnight Shelter Boazd 2001 recommendations