02-489r
ORIGI�IAL
Presented By:
Council File # pZ -'�1Yg
Green Sheet # 203431
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
30
Referred To: Committee:Date:
1 BE IT RESOLVED, that the Saint Paul Police Department is authorized to enter into the attached
2 agreement, with the Federal Bureau of Investigation to pay overtime for swom personnel assigned to the
3 Minnesota Violent Crime/Fugitive Task Force. A copy of said agreement is to be kept on file and on
4 record in the Office of F�nancial Services.
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Benanav
Adopted by Council: Date:
By:
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Requested by Department of:
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Form oved by City tto�
By:
A pr by Ma�or f9�S�
By:
DEPARTMENTlOFFICE/COUNCIL DATE INITIATED
Polica OS/22/2002 GREEN E Na. 203431
C NTA PER ON & PHONE Mti WfiIAVDA7E
WilliamFinney 292-3588 1 uevnmrexroiaECr 4 cmcounai. oa_
MUST BE ON COUNCIL AGENDA BY (DATE� "7
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I ` Wm'ATlORNEY �Cc°r
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�1NHNCIRLSERVICESDIR__ �FlNANCW.SERV/ACCiG
" �MAYOR(OR1S515IANi)� �IIM/NPoGFRS
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
cnoN aEauesreo -
Signatures requested on the attached councfl resolution authorizing the Saint Paul Police Department to enter into an
agreement with the Federal Bureau Investigation.
RECOMMENDATION AppIOV¢ (A) Of REjECt (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
i. Has this person/firtn ever worked under a cont2ct for this department?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this perso�rtn ever been a city employee?
CNIL SERVICE COMMISSION vE5 NO
3. Does this persoNfirtn possess a sitill rwt normally possessed by any wrtent ciry emD�oyee?
YES NO
4. Is ihis person/firtn a fargetetl vendoR
YES NO
6cplain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHA7, WHEN, WHERE, WHY)
The Saint Paul Police Department will participate in the Minnesota Violent Crime/Fugitive Task Force (MVC/FTF) with the
Federal Bureau of Invesrigation. The Saint Paul Police Deparnnent will be reimbursed for overtime expenses.
ADVAN7AGESIFAPPROVED
The Saint Paul Police Department will continue to participate with the Minnesota Violent CYime/Fugitive Task Force.
9 4��������
DISADVANTAGES IF APPROVED `
�`fAY 2 3 Zu�;2
None �� �� @ ��� �
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DISADVANTAGES IF NOT APPROVED
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The Saint Paul Police Department will cliscontinue its participarion in this Task Force.
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TOTAL AMOUNT OF TRANSACTION $ see attached agceement COST/REVENUE BUDGETE� (CIRCLE ONEJ YES NO �
� �+._.,�.._. ..,.. ,_.�.H' ' " �
FUNDING SOURCE Federal Bureau of Investigations ACTIVIN NUMBER C20(�lt ��l-����
FINANCIAL INFORMATION (EXPLAIN)
o�•y��
COST REIMBURSEMENT AGREEMENT
BETWEEN THE FEDERAL BUREAU OF INVESTIGATION AND THE
ST. PAUL POLICE DEPARTMENT
SAFE S'I'REETS TASK FORCE FILE # 166E-I�iP-60225
Pursuant to Public Law Number for
Fiscal Year (FY) 2003, the FBI has been authorized to pay
overtime for the police officer(s) assigned to the formalized
Minnesota Violent Crime/Fugitive Task Force (MVC/FTF) as set
forth below for expenses necessary for detection, investigation,
and prosecution of crimes against the United States. It is
hereby agreed between the FBI and the St. Paul Police Department,
located at 100 East Eleventh Street St. Paul, Minnesota 55101,
Taxpayer ldentification Number: 41-6005521, Phone Number: (651)
291-1111 that:
1) Commencing on October l, 2002, the FBI will, subject to
the availability of the required funding, reimburse the St. Paul
Police Department for overtime payments made to the officer(s)
assigned full-time to the task force.
2) Requests for reimbursement will be made on a monthly
basis and should be forwarded to FBI Headquarters as soon as
practical after the first of the month which follows the month
for which reimbursement is requested. Such requests should be
forwarded by the Supervisor of the St. Paul Police Denartment to
the FBI Task Force Squad Supervisor and Special Agent in Charge
for their review, approval, and submission.
3) Overtime reimbursements will be made directly to the
St. Paul Police Department by the FBI. All overtime
reimbursement payments are made by electronic fund transfer
(EFT). An ACH VendorlMiscellaneous Payment Enrollment Form (ACH)
must be on file with FBI Headquarters to facilitate payment.
4) Overtime reimbursements for officers fully assigned to
the MVC FTF will be calculated at the usual rate for which the
individual officer's time would be compensated in the absence of
this agreement, up to a monthly maximum of $858.69.
5) It is agreed that the St. Paul Police Denartment will
have one (1) officer(s) assigned full-time to the task force.
6) It is agreed that the maximum monthly overtime `
reimbursement allocation computed for each fu11-time task force
officer will not exceed $858.69.
o�.��'y
7) At the beginning of each fiscal year, prior to
submission of any overtime reimbursement requests, the agency
must prepare an official document setting forth the identity of
each officer assigned full-time to the Safe Streets Task Force
(SSTF� along with the regular and overtime hourly rates for each
officer. Should any officers change during the year, a similar
statement must be prepared regarding the new officer(s) prior to
submitting any overtime reimbursement requests for the
officer(s). A separate document must be obtained for each SSTF.
The document should be sent to the field office, to be forwarded
to FBIHQ.
8) Each request for reimbursement will include the name,
rank, ID number, overtime compensation rate, number of
reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement
request must be accompanied by a certification signed by an
appropriate Supervisor of the Department that the request has
been personally reviewed, that the information described in this
paragraph is accurate, and the personnel for whom reimbursement
is claimed were assigned full-time to task force cases.
9) Each request for reimbursement will include: an invoice
number, invoice date, taxpayer identification number (TIN) and
the correct banking information to complete the electronic fund
transfer. The necessary banking information is the Depositor
Account Title, Bank Account Number, Routing Number, and Type of
Account (either checking, savings, or lockbox). If the banking
information changes, a new ACH Vendor/Miscellaneous Payment
Enrollment Form must be submitted to the FBI.
10) This agreement may be modified at any time by written
consent of the parties. This agreement may be terminated
unilaterally at any time by the FBI and will not extend beyond
September 30, 2003. Requests for reimbursement must be received
by the EB� no later than December 31, 2003, to be payable.
St. Pau1
Special Agent
Department
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�Charge�
Chief
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Of£icer
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