02-479ORIG�NAL
Presented By:
RESOLUTION
OF SAINT PAUL, MINNESOTA
Council File #
Green Sheet#
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Referted To: ` Committee: Date
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WHEREAS, Council Resolution 01-641 authorized the Department of Planning and Economic Development Department
seek grant funds from the Otto Bremer Foundation, the St. Paul Companies Foundation and the McKnight Foundation
to organize an interactive community planning, design and development workshop (charrette) for the East 7th/Arcade
project area; and
WHEREAS, the resolution authorized the acceptance of those grant funds; and
WHEREAS, the resolution also authorized the use of the grant funds to finance the operation of the charrette; and
�o WHEREAS, the City received $10,000 from the Otto Bremer Foundation and $10,000 from the St. Paul Companies
�i Foundation in 2001, and received $25,000 from the McKnight Foundation in 2002; and
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THEREFORE, BE IT RESOLVED, by the City Council of the City of Saint Paul, that approval is hereby granted for the
use of undesignated fund balance ($20,000 from 2001) and the grant funds ($25,000) received in 2002 to hire a
consultant and to provide funds to the Distrid Councils for community outreach for the charrette; and
BE IT FURTHER RESOLVED, that the Mayor, pursuant to Sec.10.07 � of the charter of the City of Saint Paul,
recommends the following changes to the 2002 budget.
Amended
Current Change Budget
Budget
FINANCING PLAN:
Department of Planning & Economic Development
GL 126-00000-9530
GL 126-36000-6905
SPENDING PLAN:
Department of Planning & Economic Development
GL 12636075-0219
GL 126-36075-0299
0 20,000
0 25,000
45,000
210,086 41,000
15,000 4,000
45,���
RESOLVED, that the City Council approves these changes to the 2001 budget.
Veas Nays Absent
Benanav
B/akey
Bostrom
Co/eman
Hanis
Lanfry
Reitei
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25,000
251,086
19,000
Adopted by Council: Date Form Appro by City Attorney:
Adoption Certified by Council Secretary: By: 7r(f-,li'���.sr..�
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Approved by
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Mayor for
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DEPARTMENT/OFFICE/COUNCIL: DATE IlVTCIATED � � O,, -y�q
Planniug_&-E�onomic Dev. May 7, 2002 ��EN SHEET No.:110259
CONTACi' PERSON & PHONE: IN1TiAL/DATE IIVITtnIJDATE
Penelope Simison -266-6554 b i PED DIRECTOR ✓ s cirY couxcn.
MUST BE ON COUNCII, AGENDA BY (DATE) �IGT' 3_CITY ATTORNEY�� 2 FINANCIAL SERVICES DII2ECTOR `/
NUMBER
FOR 6 FINANCIAI. SERV/ACCTG�_ _
ROUTING 4 MAYOR (OR ASST.)
ORDER
TOTAL # OF SIGNAI'ORE PAGES _I_(CLIP ALL LOCA7TONS FOR SIGNA'I'URE)
acrioN xEQUES�n: Adoption of resolution authorizing the Department of Plauning and Economic Development to
axnend the 2002 budget to allow expenditure of grant funds.
RECOMIb4:NDATIONS: Approve (A) or Reject (R) PERSONAI. SERVICE CONTI2ACTS MUST ANSWER'I'IIE FOLLOWING
QUESTIONS:
PLANNING COMNIISSION I. Has this peison/fum ever worked under a co�tract for this departrnent?
CIB COMMITTEE Yes No
CIVIL SERVICE CO[vA�IISSION 2. Has this person/finn ever been a ciry employee?
Yes No
3. Does tt�is person/fixm possess a skill not noimally possessed by any current ciry employee�
Yes No
Explaio alI yes answers on separate sheet and attach to green sheet
INI'I'fA7'ING PROBLEM, ISSUE, OPPOR'I'UNI7'P (Whq Whay Wheo, Where, Why):
CF #O1-641 but the budget was not amended to permit spending and financing.
nnvnNrncES iF.�rrxovEn: The project will be allowed to go forward in a timely fashion. Preparations have been
underway for some months.
DLSADVANTAGESIFAPPROVED: NOriO.
nisanvaNrwcES iF xoT nrrxovEn: At least one of the foundation grants must be spent within the next year.
TOTAL AMOUNT OF T2ANSACTION: $45,000 COST/REVEN[JE BUDGETED:
FiJNDING SOURCE: ACTIVI'PY NUMBER: GL 126-36075-0219 and GL 126-36075-0299
FINANCIAL INFORMATION: (EXPLAIN)
G.\SM1ared�Ped6SimimnWeade chvrette�pending movey�grceoshett-cc reso ro spend movey wpd
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Annroval for Waiver to Hirine/Promoron. Caoital Outlav. Service Contract, �2 032-1
and Out-of-State Travel Ex enditure Freeze Q_e�A.
Department or Office ContaM Persou and Phone Date Iuitiated � `
�k b�. - '19
PED Penelope Simison ��`7� May 3, 2002 �
Description and purpose of hiring or expendiNre, including w6y it addresses an emergency or hardship siNation.
CF O1-641authorized PED to seek and to accept funding from foundations to pay the expenses of an interactive community workshop
(chazrette) with the objective revitalizing the East SeventL/Arcade azea which is a designated urban village in the City's Comprehensive
Plan and is a station for the Riverview Corridor bus rapid transit project.
The City has received a total of �45,000 in gants for tLis piupose. $20,000 in Enteiprise Community funds will also be used to fund the
charrette. PED is requesting a waiver to enter into a contract with Hoisington Koegler Crroup Inc. to conduct the workshop and with
District Councils 4& 5 to conduct community outreach for the charrette.
EReM oo department or ofiice aud service Ievels if hiriug or expenditure is delayed to later in 2002 or not approved.
Foundation funds need to be expended in a timely fashion to honor the grant. Further, planning for the project, in terms of community
organizing, has been proceeding for more than a yeaz. With the receipt of the third foundation grant, the project itself can go forwazd.
The project — an interacrive community workshop — depends for its success on community involvement. To achieve This, the workshop
optunally should occur prior to the summer vacation period. To wait until later in 2002 would endanger the momentum achieved thus faz.
EffeM on your department or offlce and service levels if hiring or expenditure is delayed uuB12003.
One foundarion grant — McKnight — states that a report must be submitted to them no later than July 1, 2003. To wait unril next year would
jeopazdize the departmenYs ability to meet that deadline.
Total Amount of Transaction Funding Source AMivity Number
$65 000 See below
Financial InFormafion (explaiu)
GL 126-36075-0219 $41,000 GL 126-36075-0299 $4,000 P6 100-39293-0219-61623 $20,000
How can the filling of this position lead to a serrice redesign, cansolidatlon, reorganization, or merger?
This is not a request to fill a position.
Attacn tnis iorm to any personnel requisition submittetl requestmg a treeze wa�ver.
Authorized staff or director must sign below for any nonpersonnel espenditure waiver.
by: � S/� i/
Sf or Of e .. Date�
D'uector of Financial Services