D00958� CSriginal—City Cierk C I T Y O F �' A I N T P A U L
Copy--Finance Department
Copy--Department OFFICE OF THE MAYOR
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I\I)ull�i(.`TIY: : \ � : � :
No.: �� � U
Date: � �0�
WHEREAS, the claims funcrion has been transferred from the City Attomey's Office to the Risk and Emgloyee
Benefit Management Division, and
WHEREAS, this transfer will allow better coordination of safety, risk management and claims management, and
allow the City Attorney's Office to concentrate on litigation issues, and
WHEREAS, the claims manager has the authority to process and settle claims as established by City Council, and
WHEREAS, to facilitate the settlement of claims in a timely and efficient manner, an imprest fund has been
established in ffie amount of $20,000 to direcfly pay these claims, and
WHEREAS, a list of clanns paid will be submitted at the time the imprest fund needs reimbursement, and all the
claim files wIll be available for audit in the Risk and Employee Benefit Management Division;
OW, THEREFORE, BE IT RESOLVED, that the claims manager in the Risk and Employee Benefit Management
ision has the authority to issue payments in settlement of claims from this imprest fund. This account will be
reimbursed from General Government Account - Activity 09081.
APPROVED AS TO FORM
����=C� b��a���
Assistant City Attomey
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Date Adtninistrauve Assistant to Mayor
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GREEN SHEE 31356
INITIAVDATE INfMUDATE
DEPARTMENT DIPECTOR O CITY GOUNCIL
CfTV A7TORNEY � CRY GLERK
BUOGET OIRECTOF O FlN. 8 MGi. SEFiVICES Dlfl.
MAVOR(OFlASSISTANT) � drrfo
TOTAL # OF SIGNATURE PAGES one (CLIP ALL LOCATIONS FOR SIGNATURE) 5 Finance,
�_�x.ni�^i.� 4
Establish an imprest fund to pay approved clai.ms:
_ PLANNING COMM15$ION _ C1VIL SEHVICE CAMMISSION
_ CIB COMMfTTEE _
_ STAFF _
_ WS7fitCTCOt1RT _
SUPPOpTS WNICH COUNCIL OBJECTIVEI -
PERSONAL SERYiCE CONTRACTS 1AU5T ANSWER 74tE FOLLOWING QUESTiONS:
t. Has Mis personflirm e�er vro�iced untler a contract tor Mis d9partmenY? -
YES NO
2. Has this persoNfirm ever 6een a city employee?
YES NO
3. Does this personMirm po5sess a skill not normaliy possessed by any current city empiqree?
YES NO
Expiain all yes answers on separate Sheet and attach to green s�eet
INITIATHJ6 PROBLEM,ISSUE, OPPEIRTUNI'fY (WYw, WhBt, When, Whera, Why):
The current system does not allow the City to efficiently and expediently pay individuals
for legitimate claims against the City.
'�'or justified claims, the Claim Manager will be able to directly issue a check to the
claimant. Citizens with legitimate claims wi11 be treated courteously and in a timely
manner.
. RECEtVE
�i�N 171996 a��
None.
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Citizens with legitimate claims may have to wait two- to four-weeks before receiving
payment £rom the City.
TOTALAMOUNTQFTRANSACTION $ ZO,OOO.00 COST/REVENUEBUDGETED(CIRCLEONE) YES NO
FUNDiHGSOURCE TOTt Ll8'D1S.1t� GL QOL ACTIVITVNUMBER 090R1
fINANCiALINFOflMAT10N�(EXPLAIN)
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