02-316ORIGINAL
6
7
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9
10
Presented
By
Council File # 0��31(p
Green Sheet # 1 O 3 S'd 1-
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA ��
Referred To Committee: Date
WHEREAS, Pursuant to the Cable Television Franchise Agreement with AT&T Broadband, Article III,
Section 304.(a).(2).(B)., the City of Saint Paul received a capital grant from AT&T Broadband of $547,297
for PEG (public, educational, and govemmental) access and Institutional Network (I-Net) purposes;
WHEREAS, Article III, Section 304,(a). of the Franchise Agreement specifically states, "PEG use includes
PEG access and institutional network use.";
WHEREAS, The City has a Performance Agreement with the Saint Paul Neighborhood Nerivork (SPNN),
who is the Designated Entity to oversee community programming, public access, and educational access
programming;
WHEREAS, SPNN has a need for monies for facilities and equipment to meet its Performance Agreement
obligations and community needs;
11 WHEREAS, The Office of Cable Communications has received and reviewed an updated mulU-year
12 equipment plan from SPNN, and the Office of Cable Communications recommends that $400,000 be
13 allocated to SPNN for capital equipment;
14 WHEREAS, The Office of Cable Communications held an educational access forum on January 17, 2002
15 to meet with representatives of public, private, parochial, and higher education institutions to hear their
16 needs;
17 WHEREAS, The City has an interest in increasing the production and value of educational access
18 programming to benefit students, parents, and the general public in Saint Paul;
19 WHEREAS, The Office of Cable Communications recommends that $100,000 be allocated to establish the
20 Capital Equipment Program For Educational Access (CEPEA) by the City for the 2002-2003 school year per
21 the attached application guidelines, and subject to City Council approval;
22
23
24
25
WHEREAS, The City has an interest in expanding use ofthe Institutional Network, and the Office of Cable
Communications recommends $47,297 be allocated for Institutional Nerivork capital equipment;
WHEREAS, The Mayor, pursuantto Section 10.07.4 ofthe City Charter, recommends the following transfer
of $47,297 in the 2002 Budget; and
o ' 1' ��Of�l��e Mayor recommends the Following changes to the 2002 Budget:
2
3 TRANSFER FROM
4 Cable Communications
5 PEG Grant
6 166-31125-0545 Payment to Outside Agency
7
8
9
10
11
12
13
14
aF s c�
Requested by Department of: /�
Tech og d Ma ement es
By:
Form Approved by City Attorney
a �isa., �3 - �
Adopted by Council: Date � � ,'�� �.tlo�pP
�—
Adoption Certified by Council Secretary
By: l� By'
Approv y Mayor: Date
L - � d �
BY� _ _ �G!'�� 'lfl�l �
604,383
Chanaes
(47,297)
o Z - ��c.
Amended Budeet
557,086
TRANSFER TO
Cable Communications
Institutiona] Network
166-31123-0858 Communication Equipment 0 47,297 47 297
Total Spending 604,383 0 $604,383
BE IT RESOLVED, That the City Counci] approves these changes to the 2002 Budget and authorizes
payment to SPNN of $400,000 for capital equipment purchases.
CurrentBudeet
r
�
Departmentloffice/council: Date fniGated Green Sheet No. 103522
Office of Cable Communications 4/OS/02 O� 3 ��'
Contact Person 8 Phone: �-+� �� udate mreauaate
Holly Hansen - 266-8875 V/ t➢epazmtent Dir. �� a csry cAw��
Must Be on Council Agenda by (Date) ��9° ? ��� AaO� City Clerk
Number Financial Serv Dv. Financial Serv/
For 3 Mayor (Or Asst) _ Civil Se�vice Commissio¢
4/17J02 Routing
order
Total # of SignaWre Pages �_ (Clip All LowHons for Signature)
Action Requested: �
Approve resolution to 1) awazd $400,OQ0 to SPNN (Saint Paul Nei�borhood Network) for capital equipment
purchases, 2) establish a one-time Capital Equipment Program for Educational Access for $100,000 where schools
and SPNN can apply for capital funds to purchase video production equipment to produce educafional access
prograzuming, and 3) transfer $47,297 to the Institutional Network budget acUvity to purchase capital eguipment
for activating the Fiber Institutional Network.
Recomme�dations: Approve (A) or Reject (R) Personal Service ConVacts Must Answer the Following QuesOons:
1. Has this personffirtn ever worked under a contract for this depaRment?
Planning Commission Yes No
CIB Committee 2. Has this personffirm ever been a city employee?
Civil Service Commission Yes No
3. Dces this personlfirm possess a skill oot �oanally pouessed by any wrrent city
employee? Yes No
Explain all yes answers on separete sheet and attach to green sheet
initiating Problem, iss�e, Opportunity (Who, What, When, wnere, wny>: The Office of Cable Communications received a capital
equipment grant from AT&T Broadband for $547,297, as required by the cable franchise. These funds aze
budgeted in 2002 and are to be used for PEG (Public, Educational and Government Access) and Institutional
Network capital needs.
na�a�a9eg if nPVro�ea: The City will be using the funds received in the manner for which they we�e
intended under the cable franchise.
Disadvantages N Approved: NOrie 4��'- �
;� ., :k" ���3P/ij�
e .'2
� , � � ' . , z`1 !1
o��a�aor�9� ir Noc aPPro�ea: PEG Access and the Tnstitutional Network will not receive the capital funding that was
required by the franchise; this would be a detriment to PEG programming and the Institutional Network and the
City would not be using the funds provided by AT&T Broadband in good faith to comply with the franchise.
Total Amount of Transaction: $ 547,297 CosURevenue Budgeted: yes
Punding Source: Fund 166 Activity Number. 3N25-
Financial Infortnation: (F�cplain)
c:�wu,mowsrEnfw�cerEn cre� snea..pa
SA/NT PAUL OFFICE OF CABLE COMMUN/CAT/ONS �� � i4
CAP/TAL EQUIPMENT PROGRAM FOR EDUCAT/ONAL ACCESS (CEPEA)
NOTICE OF AVAILABILITY OF FUNDING AND
INVITATION TO SUBMIT PROPOSALS
As a part of the Cab1e Franchise Agreement with AT&T Broadband, the City of Saint Paul
receives a periodic capital grantfor PEG (public, educational, and governmental) access and
Institutional Nefinrork (I-Net) purposes. The City has set aside a one-time one hundred
thousand dollar ($100,000) amount of this grant to create and fund the Capital Equipment
Program for Educational Access (CEPEA) forthe period covering the 2002-2003 school year.
CEPEA is intended to assist accredited educational institutions and the Designated
Educational Access Entity, SPNN (Saint Paul Neighborhood Network), that produce
educational access television programming in Saint Paul to allow them the opportunity to
purchase needed television production equipment.
Those eligible to applyfor CEPEAfunds include accredited educational institutions (K-12 and
higher education) and SPNN located in Saint Paul specifically producing educational access
programming to be aired on Saint Paul's educational access cable channel 16. Organizations
considering submission of an application should review the objectives to determine whether
theirproposedactivitiesmeetprogramobjectives. Preferencewillbegiventothoseproposals
which contribute matching funds, staffing, resources, and to those that are on-going activities
versus one-time projects.
The time schedule for the 2002-2003 CEPEA application process is:
May 1, 2002 Proposers' conference to review with interested
educational institutions and SPNNthe CEPEA program
guidelines, requirements, and procedures. The
Wednesday, May 1 meeting will be held at 3:30 p.m. in
Room 40A of the City Hall/County Courthouse
Conference Center,15 W. Kellogg Blvd. (Lower Level -
enter on 4` Street between St. Peter and Wabasha and
proceed through security). Contact Office of Cable
Communications for further information (651-266-
8870).
June 5, 2002 GEPEA applications due in Office of Cable
Communications no later than 4:00 p.m. CDT. Late or
incomplete applications will not be considered for
funding.
June, 2002 City review of CEPEA proposals.
To request additional materials, please telephone Office of Cabfe Communications at 851-
266-8870 or write to 15 W. Kellogg Blvd., 68 City Hall, Saint Paul, MN 55102.
oa-��c.
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
CAPITAL EQUIPMENT PROGRAM FOR EDUCATIONAL ACCESS (CEPEA)
GUIDELINES FOR 2002-2003 SCHOOL YEAR APPLICATIONS/PROPOSALS
PURPOSE AND ELIGIBILITY
The Capital Equipment Program for Educational Access, or CEPEA, is intended to assist
accredited educational institutions and the Designated Educational Access Entity, SPNN
(Saint Paul Neighborhood Network), that produce educational access television
programming for cable channel 16 in Saint Paul, with a one-time opportunity to purchase
needed teievision production equipment. These Saint Paul educational insiitutions (K-12
and higher education) and SPNN, specifically producing educational access programming,
are eligible to apply for CEPEA funds.
PROGRAM FUNDING
As a part of the Cable Franchise Agreement with AT&T Broadband, the City of Saint Paul
receives a periodic capital grant for PEG (public, educational, and governmental) access
programming and institutional Network (I-Net) purposes. The City has set aside a one-time
one hundred thousand dollar ($100,000) amount of this grant to create and fund CEPEA
for the period covering the 2002-2003 school year. Preference will be given to those
applications and proposals which contribute matching funds, staffing, resources, and to
those that are on-going activities versus one-time projects.
CEPEA OBJECTIVES
The 2002-2003 CEPEA objectives are:
• Increase local educational access programming on Saint Paul cable channel 16.
• Increase usage of the 1-Net and foster the creation and local production of
interactive educational access programming.
• Benefit teachers and students by providing additional equipment to assist with
programs, such as masterteacher/distance learning opportunities, implementation
of a video curriculum within the schools, student projects, homework assignments,
etc.
• Benefit parents and the community with a greater understanding of the Saint Paul
education system and providing opportunities for creating educational access
programming.
• Increase community awareness ofwhat educational access programming is and its
opportunities via the I-Net and channel 16.
• Increase usage ofthe I-Netforteachertraining and sharing ofeducational materials
and instructors among Saint Paul educational institutions.
APPL{CATION INSTRUCTlONS
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Eligibilityandpriority Before preparing its application, an educational
institution/organization should review the 2002-2003
CEPEA objectives to determine whether their proposal
meets the program objectives. The proposal must specify
how those objectives will be met. Potential applicants
should also review the CEPFJa guidelines, especially the
sections regarding applicant eligibility to ensure that the
organization will not be disqualified. They should a{so
review criteria and contracting requirements to determine
that the organization has the capacity to meet these
requirements without undue delay or effort.
Application contents A complete application consists of: the cover page form;
the budget summary page form; a proposal narrative; and
attachments. The proposal narrative should explain or
outline, in detail, the following: 1) a full explanation of an
on-going program or project or an explanation of how the
program or project will be created; 2) how the project will
meet the CEPEA objectives; and 3) what resources the
proposedinstitution will provide to accomplish and
maintain these objectives (staff, equipment, resources,
etc.). Responses which exceed the space or length
indicated, or attachments beyond the length specified, will
not be considered. All applications and supporting
materials submitted must be computer generated or
typewritten, not handwritten. Please submit ten {10)
complete copies of the application and all supporting
documentation.
Forms
Cover aaae. Ptease respond with the cover page on the
form provided. Responses must be confined to the
space available on the form.
Budget summary paae. Applicants are to use the budget
summary form page to list the intended equipment to be
purchased for the project and anticipated costs.
Proposa/ narrative
Please describe the proposed project by responding to the
following items in no more than six (6) double-spaced
pages.
Background. This seetion may be used to describe:
a) any existing history of the proposed project; 2) the
unique role the project will play in fostering
educational access programming within the
community; 3) the need forthe requested equipment;
4) to further explain and expand upon the mission of
the project; and 5) provide background information on
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the institution.
2. CEPEA objectives and �roject goals. In this section,
the applicant should explain exactly how the project
witl accomplish the CEPEA objectives. The applicant
should list goals for the project (overall anticipated
outcomes) and objectives — these should be specific
and measurabie.
3. Accomplishments. List the accomplishments of the
particular educational program/project or institution
with regards to educational access programming. If
this is a new project or program, then list anticipated
outcome/accomplishments.
4. Evaluation plan. How does the applicant intend to
assess accomplishment of project goals and
objectives for 2002-2003? What measurement
methods will be used?
Staff and resources. Please identify the lead contact
person for the project and any additional personnel.
Also inc{ude what each person's duties and
responsibilities on the project will be (job description
or narrative discussion). In addition, please list any
additional resources or funding that will be provided to
accomplish the goals and objectives of the project.
6. Collaboration. Many projects can be most successful
when they are coordinated with or operated in
conjunction with other institutions or related programs
and services. If the application and proposal are for
a joint or collaborative project, list the other agencies
or programs involved, and briefly describe the nature
of the collaborative arrangement and its present
status. Include other funds leveraged by this project,
if applicable.
7. Time ine. Benchmarks or timing of major project
purchases and activities should be listed for each
quarter or shorter time period. All projects are
assumed to be completed within the 2002-2003
school year unless otherwise stated. If you propose
a different time period, or if you anticipate startup
delays, please describe.
8. Budget iustification. Please provide detail to explain
the need for and to justify each equipment item listed
on the budget summary form. If other funds from
outside sources, or from the applicant, will also be
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applied to the purchase, please identify for each
equipment item the specific source of funds, the
granting agency (if applicable), the dollar amount, and
its present status (received, approved, applied for,
etc.).
Attachments
Required. Educational institutions must provide proof of
accreditation of their program or school.
Supporting. An applicant may include up to five (5) pages
ofsupporting documents, information, press clippings, etc.
to illustrate or further explain points in the proposal
narrative or to demonstrate eligibility or priority for
equipment funding.
Deadline Ten (10) complete copies of the application and
supporting materials must be submitted. These materials
must be received bK the Office of Cable
Communications no later than 4:00 p.m. CDT on
Wednesday, June 5. 20U2. Please send the completed
application and support materials to:
Office of Cabfe Communications
Attn: Cheryl L. Pasalic, Program Coordinator
15 W. Kellogg Blvd.
68 City Hall
Saint Paul, Minnesota 55102
Late, incomplete, or unsigned proposals will not be considered for funding.
APPLICATION PROCESS
Responsibility The Office of Cable Communications will manage the
proposal review process, and will establish a panel of
experts to make recommendations on which proposalswill
be considered for funding.
Applicationmaterials Educationalinstitutionsmayrequestadditionalapplication
materials by telephoning the Office of Cable
Communications at 651-266-8870 or writing to the O�ce
of Cable Communications, 15 W. Kellogg Blvd., 68 City
Hall, Saint Paul, MN 55102.
Assistance to potenfial In order to provide assistance to potential applicants,
applicants the Office of Cable Communications will conduct a
proposers' conference. At this meeting, staff will review
with interested educational institutions CEPEA program
objectives, requirements, and procedures. This meeting
is being held so that all potential applicants can get
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oz-���
comparable information; staff will not provide assistance
to applicants on other occasions.
Proposers' conference will be held:
Wednesday, May 1, 2002 3:30 - 4:30 p.m.
Room 40A
City Hali/County Courthouse Conference Center
15 W. Kellogg Btvd. (Enter 4�' St between St Peter 8�
Wabasha and proceed through security to
lower level)
Saint Paul, MN
651-266-8870
Staffreview/�ecommendations Office of Cable Communications staff will prepare
recommendations for the City Council to consider, using
the criteria tisted under "Review Criteria."
CityCouncil approval Proposals and staff recommendations will be reviewed by
the City Council. Appiicants will be informed when the
date and time for this review is scheduled.
The City Council may fund a proposal as submitted,
modify a proposal, or not fund it. The Council also may
set restrictions or conditions on any proposal selected for
funding. These conditions will be incorporated into the
contract with the entity(ies) selected.
The City Council will formally approve CEPEA awards by
a Resolution.
REVIEW CRITERIA
The following criteria will be used by the O�ce of Cable Communications staff to prepare
funding recommendations to the City Council. The City Councif will have finaf approval for
any/all projects to be funded through CEPEA.
Priority Does this proposal meet the CEPEA objectives? A
proposal which does not fit the objectives will not be
recommended for approval.
Capacity To what extent does the proposal demonstrate that the
organization can carry out the project successfully?
/mpact To what extent does the proposal demonstrate that
CEPEA funding of equipment for the project can be
expected to result in a measurable impact on educational
access programming?
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Project design To what extent are proposed purchases and time lines
reasonab{e to accomplish the projecYs objeetives?
Project resources To what extent is the proposed budget and other
resources (including collaborative arrangements)
appropriate for the project and CEPEA objectives?
OTHER FUNDING CONSIDERATIOPIS
There are some additional factors which, while they are not formal review criteria, may
have an influence on CEPEA funding of equipment for proposed projects. Although we
do not know the extent to which these factors will influence funding recommendations and
decisions, prospective applicants may wish to consider them in preparing their CEPEA
application. These factors include, but are not limited to:
General operating CEPEA funds are not to be used for general operating
support expenses or staffing.
Availabilityofother If a proposal can qualify for funding through another
funding sources funding source, or an outside funding source known to be
available, it is tess likely to be recommended for funding
through CEPEA.
Other Considerafions Whether the entity has demonstrated an ability to produce
educational access programming in the past; has received
equipment funding for access programming in the past
from the City or from other sources; whether the proposed
equipment for the project wiil be the start-up of a project or
will supplement existing equipment; etc.
CONTRACT DEVEIOPMENT AND IAAPLEMENTAT{OM
Scope of work If an application is approved exactly as submitted, it will
constitute the whole project and will be attached to the
Resolution that is approved by City Council. Project
budget for equipment purchase must be finalized prior to
City Council approval.
Payment All payments are made on a reimbursement basis.
Payments generally are made quarterly, although other
arrangements can be made, depending on the size of the
program award. Documentation of all expenditures is
required in order to receive reimbursement.
Progress reports Quarterly financial budget and expenditure reports as well
as a final expenditure and evaluation report are required
of all who receive CEPEA funding. These reposts should
be sent to:
�
Office of Cable Communications �a- ��O
Attn: Cheryl L. Pasalic, Program Coordinator
15 W. Kellogg Blvd.
68 City Hall
Saint Paul, Minnesota 55102
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aZ-� ��
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
2002-2003 SCHOOL YEAR
CAPITAL EQUIPMENT PF20GRAM FOR EDUCATIONAL ACCESS (CEPEA)
PROPOSAL COVER PAGE
Applicant organization
Telephone: Fax:
Contact (name and title)
E-Mail address:
Proposal title:
Proposal summary:
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS 0 �" - � `�
CAPITAL EQUIPMENT PROGRAM FOR EDUCATIONAL ACCESS (CEPEA)
2002-2003 SCHOOL YEAR PROPOSALS
BUDGET SUMMARY SHEET
Organization Name :
Program/Project Name:
1. Audio Equipment (specify}
Calendar Year 2002
i.e-3 Shure wi�eless microphones
Calendar Year 2003
2. Video Equipment (specify)
Calendar Year 2002
Calendar Year 2003
CEPEA
$ 350.00
Other source
(specify)
$ 50.00(own
funds)
Total
(specify)
$400.00
3. Computer Equipment (specify)
Calendar Year 2002
Page 2- Budget Proposal Form
Calendar Year 2003
4. Other Equipment (specify)
Calendar Year 2002
Calendar Year 2003
5. Totals
Calendar Year 2002
o�.-� �t�
Calendar Year 2003
oa-� �b
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
CAPITAL EQUIPMENT PROGRAM FOR EDUCA'TIONAL ACCESS (CEPEA)
2002-2003 SCHOOL YEAR PROPOSALS
QUARTERLY BUDGET REPORT FOR QUARTER EPIDING
Organizat+on Name :
Program/Project Name:
Submitted By:
Name, Title, & Phone #
1. Audio Equipment (specify)
i,e - 3 Shure wireless micro�hones
��
$350.00
Other source
(specify)
$50.00 (own
funds)
Total
(specify)
$400.00
2. Video Equipment (specify)
3. Computer Equipment (specify)
4. Other Equipment (specify)
5. Totais
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
CAPITAL EQUIPMENT PROGRAM FOR EDUCATIONAL ACCESS (CEPEA)
2002-2003 SCHOOL YEAR PROPOSALS
FINAL BUDGET SUMMARY REPORT
Organization Name :
Program/Project Name:
Submitted By:
Name, Title, & Phone #
1. Audio Equipment (specify)
Caiendar Year 2002
i.e-3 Shure wireless micro�hones
Calendar Year 2003
2. Video Equipment (specify)
Calendar Year 2002
Calendar Year 2003
CEPEA
$ 350.00
Other source
(specify)
$ 50.00(own
funds)
��-���
Total
(specify)
,:�i� ��
3. Computer Equipment (specify)
Calendar Year 2002
Page 2- Final 8udget Summary Report Form
Ca{endat Year 2403
4. Other Equipment (speciiy)
Calendar Year 2002
Calendar Year 2003
5. Totals
Calendar Year 2002
o �.,_ 7 \�
Calendar Year 2003
ORIGINAL
6
7
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9
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Presented
By
Council File # 0��31(p
Green Sheet # 1 O 3 S'd 1-
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA ��
Referred To Committee: Date
WHEREAS, Pursuant to the Cable Television Franchise Agreement with AT&T Broadband, Article III,
Section 304.(a).(2).(B)., the City of Saint Paul received a capital grant from AT&T Broadband of $547,297
for PEG (public, educational, and govemmental) access and Institutional Network (I-Net) purposes;
WHEREAS, Article III, Section 304,(a). of the Franchise Agreement specifically states, "PEG use includes
PEG access and institutional network use.";
WHEREAS, The City has a Performance Agreement with the Saint Paul Neighborhood Nerivork (SPNN),
who is the Designated Entity to oversee community programming, public access, and educational access
programming;
WHEREAS, SPNN has a need for monies for facilities and equipment to meet its Performance Agreement
obligations and community needs;
11 WHEREAS, The Office of Cable Communications has received and reviewed an updated mulU-year
12 equipment plan from SPNN, and the Office of Cable Communications recommends that $400,000 be
13 allocated to SPNN for capital equipment;
14 WHEREAS, The Office of Cable Communications held an educational access forum on January 17, 2002
15 to meet with representatives of public, private, parochial, and higher education institutions to hear their
16 needs;
17 WHEREAS, The City has an interest in increasing the production and value of educational access
18 programming to benefit students, parents, and the general public in Saint Paul;
19 WHEREAS, The Office of Cable Communications recommends that $100,000 be allocated to establish the
20 Capital Equipment Program For Educational Access (CEPEA) by the City for the 2002-2003 school year per
21 the attached application guidelines, and subject to City Council approval;
22
23
24
25
WHEREAS, The City has an interest in expanding use ofthe Institutional Network, and the Office of Cable
Communications recommends $47,297 be allocated for Institutional Nerivork capital equipment;
WHEREAS, The Mayor, pursuantto Section 10.07.4 ofthe City Charter, recommends the following transfer
of $47,297 in the 2002 Budget; and
o ' 1' ��Of�l��e Mayor recommends the Following changes to the 2002 Budget:
2
3 TRANSFER FROM
4 Cable Communications
5 PEG Grant
6 166-31125-0545 Payment to Outside Agency
7
8
9
10
11
12
13
14
aF s c�
Requested by Department of: /�
Tech og d Ma ement es
By:
Form Approved by City Attorney
a �isa., �3 - �
Adopted by Council: Date � � ,'�� �.tlo�pP
�—
Adoption Certified by Council Secretary
By: l� By'
Approv y Mayor: Date
L - � d �
BY� _ _ �G!'�� 'lfl�l �
604,383
Chanaes
(47,297)
o Z - ��c.
Amended Budeet
557,086
TRANSFER TO
Cable Communications
Institutiona] Network
166-31123-0858 Communication Equipment 0 47,297 47 297
Total Spending 604,383 0 $604,383
BE IT RESOLVED, That the City Counci] approves these changes to the 2002 Budget and authorizes
payment to SPNN of $400,000 for capital equipment purchases.
CurrentBudeet
r
�
Departmentloffice/council: Date fniGated Green Sheet No. 103522
Office of Cable Communications 4/OS/02 O� 3 ��'
Contact Person 8 Phone: �-+� �� udate mreauaate
Holly Hansen - 266-8875 V/ t➢epazmtent Dir. �� a csry cAw��
Must Be on Council Agenda by (Date) ��9° ? ��� AaO� City Clerk
Number Financial Serv Dv. Financial Serv/
For 3 Mayor (Or Asst) _ Civil Se�vice Commissio¢
4/17J02 Routing
order
Total # of SignaWre Pages �_ (Clip All LowHons for Signature)
Action Requested: �
Approve resolution to 1) awazd $400,OQ0 to SPNN (Saint Paul Nei�borhood Network) for capital equipment
purchases, 2) establish a one-time Capital Equipment Program for Educational Access for $100,000 where schools
and SPNN can apply for capital funds to purchase video production equipment to produce educafional access
prograzuming, and 3) transfer $47,297 to the Institutional Network budget acUvity to purchase capital eguipment
for activating the Fiber Institutional Network.
Recomme�dations: Approve (A) or Reject (R) Personal Service ConVacts Must Answer the Following QuesOons:
1. Has this personffirtn ever worked under a contract for this depaRment?
Planning Commission Yes No
CIB Committee 2. Has this personffirm ever been a city employee?
Civil Service Commission Yes No
3. Dces this personlfirm possess a skill oot �oanally pouessed by any wrrent city
employee? Yes No
Explain all yes answers on separete sheet and attach to green sheet
initiating Problem, iss�e, Opportunity (Who, What, When, wnere, wny>: The Office of Cable Communications received a capital
equipment grant from AT&T Broadband for $547,297, as required by the cable franchise. These funds aze
budgeted in 2002 and are to be used for PEG (Public, Educational and Government Access) and Institutional
Network capital needs.
na�a�a9eg if nPVro�ea: The City will be using the funds received in the manner for which they we�e
intended under the cable franchise.
Disadvantages N Approved: NOrie 4��'- �
;� ., :k" ���3P/ij�
e .'2
� , � � ' . , z`1 !1
o��a�aor�9� ir Noc aPPro�ea: PEG Access and the Tnstitutional Network will not receive the capital funding that was
required by the franchise; this would be a detriment to PEG programming and the Institutional Network and the
City would not be using the funds provided by AT&T Broadband in good faith to comply with the franchise.
Total Amount of Transaction: $ 547,297 CosURevenue Budgeted: yes
Punding Source: Fund 166 Activity Number. 3N25-
Financial Infortnation: (F�cplain)
c:�wu,mowsrEnfw�cerEn cre� snea..pa
SA/NT PAUL OFFICE OF CABLE COMMUN/CAT/ONS �� � i4
CAP/TAL EQUIPMENT PROGRAM FOR EDUCAT/ONAL ACCESS (CEPEA)
NOTICE OF AVAILABILITY OF FUNDING AND
INVITATION TO SUBMIT PROPOSALS
As a part of the Cab1e Franchise Agreement with AT&T Broadband, the City of Saint Paul
receives a periodic capital grantfor PEG (public, educational, and governmental) access and
Institutional Nefinrork (I-Net) purposes. The City has set aside a one-time one hundred
thousand dollar ($100,000) amount of this grant to create and fund the Capital Equipment
Program for Educational Access (CEPEA) forthe period covering the 2002-2003 school year.
CEPEA is intended to assist accredited educational institutions and the Designated
Educational Access Entity, SPNN (Saint Paul Neighborhood Network), that produce
educational access television programming in Saint Paul to allow them the opportunity to
purchase needed television production equipment.
Those eligible to applyfor CEPEAfunds include accredited educational institutions (K-12 and
higher education) and SPNN located in Saint Paul specifically producing educational access
programming to be aired on Saint Paul's educational access cable channel 16. Organizations
considering submission of an application should review the objectives to determine whether
theirproposedactivitiesmeetprogramobjectives. Preferencewillbegiventothoseproposals
which contribute matching funds, staffing, resources, and to those that are on-going activities
versus one-time projects.
The time schedule for the 2002-2003 CEPEA application process is:
May 1, 2002 Proposers' conference to review with interested
educational institutions and SPNNthe CEPEA program
guidelines, requirements, and procedures. The
Wednesday, May 1 meeting will be held at 3:30 p.m. in
Room 40A of the City Hall/County Courthouse
Conference Center,15 W. Kellogg Blvd. (Lower Level -
enter on 4` Street between St. Peter and Wabasha and
proceed through security). Contact Office of Cable
Communications for further information (651-266-
8870).
June 5, 2002 GEPEA applications due in Office of Cable
Communications no later than 4:00 p.m. CDT. Late or
incomplete applications will not be considered for
funding.
June, 2002 City review of CEPEA proposals.
To request additional materials, please telephone Office of Cabfe Communications at 851-
266-8870 or write to 15 W. Kellogg Blvd., 68 City Hall, Saint Paul, MN 55102.
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CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
CAPITAL EQUIPMENT PROGRAM FOR EDUCATIONAL ACCESS (CEPEA)
GUIDELINES FOR 2002-2003 SCHOOL YEAR APPLICATIONS/PROPOSALS
PURPOSE AND ELIGIBILITY
The Capital Equipment Program for Educational Access, or CEPEA, is intended to assist
accredited educational institutions and the Designated Educational Access Entity, SPNN
(Saint Paul Neighborhood Network), that produce educational access television
programming for cable channel 16 in Saint Paul, with a one-time opportunity to purchase
needed teievision production equipment. These Saint Paul educational insiitutions (K-12
and higher education) and SPNN, specifically producing educational access programming,
are eligible to apply for CEPEA funds.
PROGRAM FUNDING
As a part of the Cable Franchise Agreement with AT&T Broadband, the City of Saint Paul
receives a periodic capital grant for PEG (public, educational, and governmental) access
programming and institutional Network (I-Net) purposes. The City has set aside a one-time
one hundred thousand dollar ($100,000) amount of this grant to create and fund CEPEA
for the period covering the 2002-2003 school year. Preference will be given to those
applications and proposals which contribute matching funds, staffing, resources, and to
those that are on-going activities versus one-time projects.
CEPEA OBJECTIVES
The 2002-2003 CEPEA objectives are:
• Increase local educational access programming on Saint Paul cable channel 16.
• Increase usage of the 1-Net and foster the creation and local production of
interactive educational access programming.
• Benefit teachers and students by providing additional equipment to assist with
programs, such as masterteacher/distance learning opportunities, implementation
of a video curriculum within the schools, student projects, homework assignments,
etc.
• Benefit parents and the community with a greater understanding of the Saint Paul
education system and providing opportunities for creating educational access
programming.
• Increase community awareness ofwhat educational access programming is and its
opportunities via the I-Net and channel 16.
• Increase usage ofthe I-Netforteachertraining and sharing ofeducational materials
and instructors among Saint Paul educational institutions.
APPL{CATION INSTRUCTlONS
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Eligibilityandpriority Before preparing its application, an educational
institution/organization should review the 2002-2003
CEPEA objectives to determine whether their proposal
meets the program objectives. The proposal must specify
how those objectives will be met. Potential applicants
should also review the CEPFJa guidelines, especially the
sections regarding applicant eligibility to ensure that the
organization will not be disqualified. They should a{so
review criteria and contracting requirements to determine
that the organization has the capacity to meet these
requirements without undue delay or effort.
Application contents A complete application consists of: the cover page form;
the budget summary page form; a proposal narrative; and
attachments. The proposal narrative should explain or
outline, in detail, the following: 1) a full explanation of an
on-going program or project or an explanation of how the
program or project will be created; 2) how the project will
meet the CEPEA objectives; and 3) what resources the
proposedinstitution will provide to accomplish and
maintain these objectives (staff, equipment, resources,
etc.). Responses which exceed the space or length
indicated, or attachments beyond the length specified, will
not be considered. All applications and supporting
materials submitted must be computer generated or
typewritten, not handwritten. Please submit ten {10)
complete copies of the application and all supporting
documentation.
Forms
Cover aaae. Ptease respond with the cover page on the
form provided. Responses must be confined to the
space available on the form.
Budget summary paae. Applicants are to use the budget
summary form page to list the intended equipment to be
purchased for the project and anticipated costs.
Proposa/ narrative
Please describe the proposed project by responding to the
following items in no more than six (6) double-spaced
pages.
Background. This seetion may be used to describe:
a) any existing history of the proposed project; 2) the
unique role the project will play in fostering
educational access programming within the
community; 3) the need forthe requested equipment;
4) to further explain and expand upon the mission of
the project; and 5) provide background information on
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the institution.
2. CEPEA objectives and �roject goals. In this section,
the applicant should explain exactly how the project
witl accomplish the CEPEA objectives. The applicant
should list goals for the project (overall anticipated
outcomes) and objectives — these should be specific
and measurabie.
3. Accomplishments. List the accomplishments of the
particular educational program/project or institution
with regards to educational access programming. If
this is a new project or program, then list anticipated
outcome/accomplishments.
4. Evaluation plan. How does the applicant intend to
assess accomplishment of project goals and
objectives for 2002-2003? What measurement
methods will be used?
Staff and resources. Please identify the lead contact
person for the project and any additional personnel.
Also inc{ude what each person's duties and
responsibilities on the project will be (job description
or narrative discussion). In addition, please list any
additional resources or funding that will be provided to
accomplish the goals and objectives of the project.
6. Collaboration. Many projects can be most successful
when they are coordinated with or operated in
conjunction with other institutions or related programs
and services. If the application and proposal are for
a joint or collaborative project, list the other agencies
or programs involved, and briefly describe the nature
of the collaborative arrangement and its present
status. Include other funds leveraged by this project,
if applicable.
7. Time ine. Benchmarks or timing of major project
purchases and activities should be listed for each
quarter or shorter time period. All projects are
assumed to be completed within the 2002-2003
school year unless otherwise stated. If you propose
a different time period, or if you anticipate startup
delays, please describe.
8. Budget iustification. Please provide detail to explain
the need for and to justify each equipment item listed
on the budget summary form. If other funds from
outside sources, or from the applicant, will also be
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applied to the purchase, please identify for each
equipment item the specific source of funds, the
granting agency (if applicable), the dollar amount, and
its present status (received, approved, applied for,
etc.).
Attachments
Required. Educational institutions must provide proof of
accreditation of their program or school.
Supporting. An applicant may include up to five (5) pages
ofsupporting documents, information, press clippings, etc.
to illustrate or further explain points in the proposal
narrative or to demonstrate eligibility or priority for
equipment funding.
Deadline Ten (10) complete copies of the application and
supporting materials must be submitted. These materials
must be received bK the Office of Cable
Communications no later than 4:00 p.m. CDT on
Wednesday, June 5. 20U2. Please send the completed
application and support materials to:
Office of Cabfe Communications
Attn: Cheryl L. Pasalic, Program Coordinator
15 W. Kellogg Blvd.
68 City Hall
Saint Paul, Minnesota 55102
Late, incomplete, or unsigned proposals will not be considered for funding.
APPLICATION PROCESS
Responsibility The Office of Cable Communications will manage the
proposal review process, and will establish a panel of
experts to make recommendations on which proposalswill
be considered for funding.
Applicationmaterials Educationalinstitutionsmayrequestadditionalapplication
materials by telephoning the Office of Cable
Communications at 651-266-8870 or writing to the O�ce
of Cable Communications, 15 W. Kellogg Blvd., 68 City
Hall, Saint Paul, MN 55102.
Assistance to potenfial In order to provide assistance to potential applicants,
applicants the Office of Cable Communications will conduct a
proposers' conference. At this meeting, staff will review
with interested educational institutions CEPEA program
objectives, requirements, and procedures. This meeting
is being held so that all potential applicants can get
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comparable information; staff will not provide assistance
to applicants on other occasions.
Proposers' conference will be held:
Wednesday, May 1, 2002 3:30 - 4:30 p.m.
Room 40A
City Hali/County Courthouse Conference Center
15 W. Kellogg Btvd. (Enter 4�' St between St Peter 8�
Wabasha and proceed through security to
lower level)
Saint Paul, MN
651-266-8870
Staffreview/�ecommendations Office of Cable Communications staff will prepare
recommendations for the City Council to consider, using
the criteria tisted under "Review Criteria."
CityCouncil approval Proposals and staff recommendations will be reviewed by
the City Council. Appiicants will be informed when the
date and time for this review is scheduled.
The City Council may fund a proposal as submitted,
modify a proposal, or not fund it. The Council also may
set restrictions or conditions on any proposal selected for
funding. These conditions will be incorporated into the
contract with the entity(ies) selected.
The City Council will formally approve CEPEA awards by
a Resolution.
REVIEW CRITERIA
The following criteria will be used by the O�ce of Cable Communications staff to prepare
funding recommendations to the City Council. The City Councif will have finaf approval for
any/all projects to be funded through CEPEA.
Priority Does this proposal meet the CEPEA objectives? A
proposal which does not fit the objectives will not be
recommended for approval.
Capacity To what extent does the proposal demonstrate that the
organization can carry out the project successfully?
/mpact To what extent does the proposal demonstrate that
CEPEA funding of equipment for the project can be
expected to result in a measurable impact on educational
access programming?
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Project design To what extent are proposed purchases and time lines
reasonab{e to accomplish the projecYs objeetives?
Project resources To what extent is the proposed budget and other
resources (including collaborative arrangements)
appropriate for the project and CEPEA objectives?
OTHER FUNDING CONSIDERATIOPIS
There are some additional factors which, while they are not formal review criteria, may
have an influence on CEPEA funding of equipment for proposed projects. Although we
do not know the extent to which these factors will influence funding recommendations and
decisions, prospective applicants may wish to consider them in preparing their CEPEA
application. These factors include, but are not limited to:
General operating CEPEA funds are not to be used for general operating
support expenses or staffing.
Availabilityofother If a proposal can qualify for funding through another
funding sources funding source, or an outside funding source known to be
available, it is tess likely to be recommended for funding
through CEPEA.
Other Considerafions Whether the entity has demonstrated an ability to produce
educational access programming in the past; has received
equipment funding for access programming in the past
from the City or from other sources; whether the proposed
equipment for the project wiil be the start-up of a project or
will supplement existing equipment; etc.
CONTRACT DEVEIOPMENT AND IAAPLEMENTAT{OM
Scope of work If an application is approved exactly as submitted, it will
constitute the whole project and will be attached to the
Resolution that is approved by City Council. Project
budget for equipment purchase must be finalized prior to
City Council approval.
Payment All payments are made on a reimbursement basis.
Payments generally are made quarterly, although other
arrangements can be made, depending on the size of the
program award. Documentation of all expenditures is
required in order to receive reimbursement.
Progress reports Quarterly financial budget and expenditure reports as well
as a final expenditure and evaluation report are required
of all who receive CEPEA funding. These reposts should
be sent to:
�
Office of Cable Communications �a- ��O
Attn: Cheryl L. Pasalic, Program Coordinator
15 W. Kellogg Blvd.
68 City Hall
Saint Paul, Minnesota 55102
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CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
2002-2003 SCHOOL YEAR
CAPITAL EQUIPMENT PF20GRAM FOR EDUCATIONAL ACCESS (CEPEA)
PROPOSAL COVER PAGE
Applicant organization
Telephone: Fax:
Contact (name and title)
E-Mail address:
Proposal title:
Proposal summary:
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS 0 �" - � `�
CAPITAL EQUIPMENT PROGRAM FOR EDUCATIONAL ACCESS (CEPEA)
2002-2003 SCHOOL YEAR PROPOSALS
BUDGET SUMMARY SHEET
Organization Name :
Program/Project Name:
1. Audio Equipment (specify}
Calendar Year 2002
i.e-3 Shure wi�eless microphones
Calendar Year 2003
2. Video Equipment (specify)
Calendar Year 2002
Calendar Year 2003
CEPEA
$ 350.00
Other source
(specify)
$ 50.00(own
funds)
Total
(specify)
$400.00
3. Computer Equipment (specify)
Calendar Year 2002
Page 2- Budget Proposal Form
Calendar Year 2003
4. Other Equipment (specify)
Calendar Year 2002
Calendar Year 2003
5. Totals
Calendar Year 2002
o�.-� �t�
Calendar Year 2003
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CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
CAPITAL EQUIPMENT PROGRAM FOR EDUCA'TIONAL ACCESS (CEPEA)
2002-2003 SCHOOL YEAR PROPOSALS
QUARTERLY BUDGET REPORT FOR QUARTER EPIDING
Organizat+on Name :
Program/Project Name:
Submitted By:
Name, Title, & Phone #
1. Audio Equipment (specify)
i,e - 3 Shure wireless micro�hones
��
$350.00
Other source
(specify)
$50.00 (own
funds)
Total
(specify)
$400.00
2. Video Equipment (specify)
3. Computer Equipment (specify)
4. Other Equipment (specify)
5. Totais
CITY OF SAINT PAUL OFFICE OF CABLE COMMUNICATIONS
CAPITAL EQUIPMENT PROGRAM FOR EDUCATIONAL ACCESS (CEPEA)
2002-2003 SCHOOL YEAR PROPOSALS
FINAL BUDGET SUMMARY REPORT
Organization Name :
Program/Project Name:
Submitted By:
Name, Title, & Phone #
1. Audio Equipment (specify)
Caiendar Year 2002
i.e-3 Shure wireless micro�hones
Calendar Year 2003
2. Video Equipment (specify)
Calendar Year 2002
Calendar Year 2003
CEPEA
$ 350.00
Other source
(specify)
$ 50.00(own
funds)
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Total
(specify)
,:�i� ��
3. Computer Equipment (specify)
Calendar Year 2002
Page 2- Final 8udget Summary Report Form
Ca{endat Year 2403
4. Other Equipment (speciiy)
Calendar Year 2002
Calendar Year 2003
5. Totals
Calendar Year 2002
o �.,_ 7 \�
Calendar Year 2003