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02-314ORIG;►t�AL Presented By: RESOLUTION CI OF SAINT PAUL, MINNESOTA � t a. Referred To: Committee:Date: 1 WHEREAS, the Saint Paul Police Department has received an Operation Nightcap grant from the 2 Minnesota Department of Public Safety for traffic enforcement on March 16, 2002; and 3 4 BE IT RESOLVED, that the Saint Paul City Council accepts this grant and authorizes the City to enter 5 into, and Chief William �nney to implement the attached agreement with the Minnesota Department 6 of Public Safety. A copy of said agreement is to kept on file and on record in the Office of Financial 7 Services. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Requested by Department of: Benanav Bostrom ✓ Adopted by Council: Date: Adoption Certified by Council Secretary: By: Appr B Police ` B3': V. Forv�pp By: Appr v By: Appro BY� �i� , Council File # pa�.. ��y Green Sheet # 200832 '1 �— � CI� t1�0YIIC}': �� en ' a ial Services �r for Sulxfi's1s' n C cil DE ARTMF,NT/�FFICEICOUNCIL DATE INITIATED RvliceDepazhnent o3izoi2ooz GREEN S ET No. 200832 ONTACT PERSON PH NE INrTwuD INRIAL/DA7E C1uefFlnney 292-3588 1 oeramxexroiaECr S GRYCAUNCLL t�, MUSTBEONCOUNCILAG NDABY(DA7E) PleaseprocessASAP 3�ann�rrow,ev � ❑arrc�ac � c �rrzuw�w.SERNCE3W �CVISERJIACCIG ��I � + pnTOR�OR0.5515(ANi) �umwvPoGMS I� TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACT10N REQUESTED Approval of ffie attached councfl resolution accepting a grant from the Minnesota Deparnuent of Public Safety and authorizing the City to enter into, and Chief William Finney to implement a grant agreement with the Mianesota Depaztrnent of Public Safery. RECOMMENDATION ApProVe (/U O� RejeC� (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this persoNfirtn ever worketl under a contract for this department? PLANNING COMMISSION YES NO CIB COMM1TfEE 2. Has this perso�rm ever been a ciry employee? CIVIL SERVICE COMMISSION YES NO ' ` 3. Does this persoNfirm possess a skill not normally possessed by any current ciry empioyee? YES NO A. Is this person/firm a targeted vendof? YES NO Explain all yes answers on separate sheet antl attach to green sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Department has received a ganY from the Minnesota De uhnent of Public Safery for coordination of alcohol saturation on Mazch 16, 2002. �� v ��f✓ �4 .�'�( f� � ��- G�^�L � � ° a/ `A � � ADVANTAGES IF APPROVED • � � • '� + e v � � Acceptance of grant funds available for police overtime to coordinate alcohol saturation on Mazch 16, 2002. Y; � � py �� ; Ahy,° v+�'4 k ��x, : DISADVANTAGES IF APPROVED None. m � "` ` ��'� ff � qF°', :.- ^ DISADVANTAGES IF NOT APPROVED a Loss of grant funds available. TO7AL AMOUNT OF TRANSACTION $ � 1,200 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE StatO Of Mii]Il0SOt3 giaut AC7IVIN NUMBER 436-34146 FINANCIAL INFORMATION (EXPLAIN) NightCap$1200Grant.cr.2002-x1s 4RlGl�AL Accountina Information: Agency: P07 STATE OF MINNESOTA p�.31�{ GRANT CONTRACT Fiscal Year: 2002 Vendor Number: 066790002-00 Total Amount of Contract: $1200.00 Amount of Contract First FY: $1200.00 Commodity Code: Commodity Code: Commodity Code: Object Code: 5600 Object Code: Object Code: Accounting Distribution 1 Fund: 300 Appr: 536 Org/Sub: 5153 Activity: Rept Cat: 0311 Amount: $1200.00 Accounting Distribution 2: Fund: Appr: _ Org/Sub: Activity: _ Rept Cat: Amount: Processinq Information: (some entries may not apply) Requisition: 5000-1262/ �� .�,� Order: number/date/entry initials Accounting Distribution 3: Fu�d: Appr: _ Org/Sub: Rept Cat: Amount: 5000-2149/ / number/date/entry initials (Individuai signing cert�es that funds have been encumbered as required by .M.inn. Statute 16A.15 and Sta#u#e 16C. �J5) NOTICE TO GRANTEE: You are required by Minnesota Statutes, section 270.66 to provide your social security number or federal employee identification number and Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This qrant contract will not be approved unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant contract and the payment of state obfigations. Grantee Name and Address: City of St. Paul, Police Department 100 East Eleventh Street St. Paul. MN 55101 Social Security or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicable) THIS PAGE OF THE GRANT CONTRACT CONTAINS PRlVATE (NFORMATION, EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE. If you circulate this grant contract internally, only o�ces that require access to the tax identification number AND all individuals/o�ces signing this grant contract should have access to this page. aa-� �w THIS GRANT CONTRACT, and amendments and supplements thereto, is between the State of Minnesota, acting through ifs Commissioner of Public Safetv. State Patrol Division (hereinafter "STATE") and the Citv of St. Paul. Police Deqartment, address 100 East Eleventh Street. St. Paul. MN 55101 (hereinafter "GRANTEE°), witnesseth that: WHEREAS, the STATE, pursuant to Minnesota Statute 4.075 and Minnesota Session Laws 2000, Chapter 445, Articfe 1, Section 1, Subd. 2(d) is empowered to act as fhe appropriate agency responsible for the administration of the state's highway safety program and, consistent with state Iaw, may contract and cooperate with, and act as agent for state and federal agencies, political subdivisions, and public and private organizations in order to effectuate the purposes of the National Highway Safety Act of 1966 and any amendments or regulations thereto to the end that available federal money and other benefits for such purposes may be obtained and is empowered to enter into grant contracts; and W HEREAS, the STATE is in need of county and local law enforcement agencies' participation in an alcohol saturation program designed to arrest impaired drivers (Operation NightCAP); and WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: I. GRANTEE'S DUTIES GRANTEE shall: A. Coordinate alcohol saturation events with the STATE's district authorized representative (see Ciause Vi of this grant contract) during the period Gctober i, 2001 through September 30, 2002. Saturation events shall include the following: 1. NightCAP Saturation on March 16, 2002, providing up to three (3) officers. B. Assist the STATE's district authorized representative in identifying quaiified law enforcement officers within GRANTEE's agency who have a demonstrated proficiency and interest in arresting impaired drivers, and who will be active participants in this program. All law enforcement officers participating in this program shall be licensed as provided by law. C. Provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster" labeled Attachment A of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Reimbursement will be made only for hours worked above and beyond regufar duty shifts. D. Review GRANTEE's Officer Activity Reports and Activity Logs (samples attached) to verify work efficiency by those officers working the saturations; officers unwilling or unabie to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and GRANTEE will work with the STATE's dis#rict authorized representative to replace such o�cers with qualifi2d officers. E. Complete and submit all required paperwork following each saturation event including, but not limited to, Officer Activity Reports and Invoices to the STATE's district authorized representative within seven (7) working days following each saturation event. F. Coordinate and participate in public information and media efforts with the STATE's district authorized representative as a part of each saturation event. Minnesota Department of Public Safety, Sqte Patrol Division - Operation NightCAP Grant Contract Page 1 �a. -3 iy, G. GRANTEE acknowledges that all law enforcement officers participating in this program are Standard Field Sobriety Tesfing (SFST) trained. GRANTEE must provide proof of training for each officer not currently qualified before such officer(s) wilf be allowed to participate in the program. H. GRANTEE shall provide for all operating costs including, but not limited to, maintenance and repairs of squad cars used in performance of this grant contract and shall provide all necessary insurance for them. GRANTEE law enforcement officers, while on duty under this grant contract, are employees of the GRANTEE and not employees of the STATE or Federal govemment. CONSiDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be reimbursed by the STATE as follows: 1. Reimbursement shafi be made to GRANTEE for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause I of this grant contract. This reimbursement shall be at the overtime rate stated for each officer as stated on Attachment A of this grant contract, and shall not exceed the total amount of this grant contract. 2. Reimbursement will be made only for hours worked over and above regular duty shifts. 3. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant contract in an amount not to exceed Zero Dollars ($0.00); provided, that GRANTEE shali be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non-managerial Unrepresented Employees Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state trave{ from the STATE. No reimbursement shall be made for salary costs incurred in traveling to ard from saturation events. The total obligation of the STATE for all reimbursements to GRANTEE for paRicipation in this program shall not exceed Twelve Hundred Dollars ($1200.00). B. Terms of Pavment. 1. Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance of such services by the STATE's authorized representative pursuant to Ciause V! of this grant contract. Invoices shall be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall invoice the STATE using the invoice form (sample aftachedj within seven (7) working days following each saturation event. Invoices are to be submitted directly to the STATE's district authorized representative. 2. Final claim for reimbursement must be received no later than October 30, 2002. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 2 oa-��`L 3. The STATE sha{I reimburse GRANTEE only after costs have been incurred by GRANTEE. All invoices for reimbursement must be supported by written documentation including, but not limited to, the O�cer Activity Reports (sample attached). 4. (When appiicable) Payments are to be made from federal funds obtained by the STATE through the National Hiqhwav Safetv Act of 1966 (Public Law 89-564) and amendments thereto. If, at any time, such funds become unavailable, this grant contract shall be terminated immediately upon written notice of such fact by the STATE to the GRAN7EE. In the event of such termination, GRANTEE shall be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 5. There will be no holiday pay. IIi. CONDITION OF PAYMENT All services provided by GRANTEE pursuant to this grant contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shall be effective on October 1. 2001, or upon the date that the final required signature is obtained by the STATE, pursuant to Minn. Statute 16C.05, subd. 2, whichever occurs later, and shall remain in effect until Seqtember 30, 2002, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs first. V. CANCELLATION This grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. Vi. STATE'S AUTHORIZED REPRESENTATIVES The STATE's Authorized Representative for the purposes of administration of this grant contract is Kammv Huneke. Federal Proiects Coordinator. Minnesota State Patrol, telephone number 651-297-1748, or her successor in office. Such representative shall have authority for acceptance of GRANTEE's services and, if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. The STATE's District Authorized Representative for the purposes of cocrdinating the alcohol saturation events of this grant contract is Lt. Bob Maskei, telephone number 6511779-5913, or their successor in office. Such representative shall be responsible for scheduling saturations and ensuring STATE supervision is present at each enforcement event, as well as identifying qualified state patrol, county and local law enforcement partners to be involved in each saturation. VII. Giw-1NTEE'S AU i HORiZtD Rrr�REStNTATi'vtS i ne Gr�ANTEt's Authorized Representative for the purposes of administration of this grant contract is Sqt. Tom Schmidt, telephone number 651/292-3725. The GRANTEE's Authorized Representative shall have full authority to represent GRANTEE in its fulfillment of the term, condition and requirements of this grant contract. VIII. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obiigations under this grant contract without the prior written consent of the STATE. Minnesota Department of Pubiic Safety, State PaVOi Division - Operation NightCAP Grant Contract Page 3 oa-� ��{. IX. AMENDMEN7S Any amendments to this grant contracf shall be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. X. LIABILtTY GRANTEE must indemnify, save, and hold the STATE, its agents, and employees harmless from any claims or causes of action, including attorneys' fees incurred by the STATE, arising from the performance of this grant contract by the GRANTEE or the GRANTEE's agents or empioyees. This clause will not be construed to bar any fegal remedies the GRANTEE may have for the STATE's failure to fulfill its obligations under this grant contract. XI. STATE AUDITS Under Minn. Stat .§ 16C.05, subd. 5, the GRANTEE's books, records, documents and accounting procedures and practices relevant to this grant contract are subject to examination by the STATE andlor the State Auditor or Legisfaflve Auditor, as appropriate, for a minimum of six years from the end of this grant contract. XIi. GOVERfVMENT DATA PRACTICES The GRANSEE and STATE must compfy with the Minnesota Government Data Practices Act, Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE under this grant contract, and as it applies to all data created, collected, received, stored,; used, maintained or disseminated by the GRANTEE under this grant contract. The civil remedies of Minnesota Stat. .§ 13.08 apply to the release of the data referred to in this clause by either the GRANTEE or the STATE. If the GRANTEE receives a request to release the data referred to in this Clause, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. Xlil. PUBLICITYAND ENDORSEMENT Publicity: Any publicity regarding the subject matter of this grant contract must identify the STATE as the sponsoring agency and must not be released without prior written approval from the STATE's Authorized Representative. For purposes of this provision, publicity includes notices, informationa! pamphlets, press releases, research, reports, signs and simi(ar public notices prepared by or for the GRANTEE individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. Er�orse��er�t: The GF2ANTEE must not claim that the STATE e��dorses its products cr services. XIV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this grant contract by reference. XV. WORKERS' COMPENSATION The GRANTEE certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The GRANTEE's employees and agents will not be considered STATE employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any acfor omission on the part of these employees are in no way the STATE's obiigation or responsibility. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP G2nt Contract Page 4 oz -� ��t XVI. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this grant contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. GOVERNING LAW, JURISDICTION. AND VENUE Minnesota law, without regard to its choice- of-law provisions, governs this grant contract. Venue for all legal proceedings out of fhis grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. XVIII. OTHER PROVISIONS A. GRANTEE must also comply with the Federal Audit Requirements as stated in Attachment B of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. B. Survival of Terms: The following clauses survive the expiration or cancellation of this grant contract: X. Liability; Xi. State Audits; XI�. Government Data Practices; XIII. Publicity and Endorsement; XVII. Governing Law, Jurisdiction, and Venue. Minnesota Department of Public Safety, State Patroi Division - Operation NightCAP G2nt Contract Page 5 oa �►�, IN WITNESS WHEREOF, the parties have caused fhis grant contract to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant contract on behalf of the GRANTEE as required by applicable articles, by-laws, resolutions or ordinances By: Print Name Signature Title: Date: 2. STATE AGENCY: By: (authorized signature) Title: Date: Chief Distribution: Agency - Original contract(fully executed) Grantee State Authorized Representative Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 6 'hC17 LeJ•C� ni rnv� i v�a...� ��" ��.�,� I )�/ � u z AtEachment A Operation � or` h ` U NightCAP Personnel Rost�r - Pa ..� � Pu �� c P Q ep� ` � x � •J3� % = / e 2'- �.� % " Fringe 6enefit Rate J. � o� Breakdovm: z_ � 6- � �S• S3� °� > _��' � oJ 3 , yc.f, u G n lT ..�i o�� = �°`�° /e 0 /u o� % o �-'� �y. TOTAL P.02 ' Cornplete even if the same as Nour(y Rate Attachment B Oa.71� FEDERAL AUDIT REQUIREMENTS For subrecipients who are state (includes indian tribes) or locat governments if the grantee expends total direct and indirect fiederal assistance ofi: "' Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget (OMB) Circular A-133. The law and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended or otherwise administered federal financial assistance during the year. Audits shall be made annually unless the State or local government has, by January 1, 1987, a constitutional or statutory requ+rement for less frequent audits. For those governments, the cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits Iess frequent than annual, but only for fiscal years beginning before January 1, 1987. 2. For subrecipients who are institutions of higher education, hospitals or other nonprofit organizations If the grantee expends total direct and indirect federal assistance of $�OQ,Q�� or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-133. The audit must be an organization-wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. , Audit� Sna�� iicUg�lv �e mada �{�ni{allv� �}�yt nnt legg f{a,n��ent t�2n a��an� ry0 (7� )�EBfS. 3. Ail audits shall be made by an independe�t auditor. An independent auditor is a state or locai government auditor or a public accountant who meets the independence standards SucCi'iic"'�i ii � ii ic �u ici ai �CCvi.ii l iiiiy v�Cc�S .Sici iC�a�G� fcr Audit c` GOVci ilfii2fita^ Organizations, Programs, Activities and Functions 4. Audit reports shali state that the audit was performed in accordance with the provisions of OMB Circular A-133, as applicable. The reporting requirements for audit reports shall be in accordance wifh the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards /RARI SR "RAnnrtc nn Ai i`iifarl Finan�i�l Rt?±arpan±g" n� COC FZ " Rcnnrtc " y� �.., ...� _ �_.,.. _.. �.,....�..� ..�,...�..., applicable. Attachment B The reporting requirements for audit reports on compliance and internai controls shall be in accordance with AICPA'S SAS 63, "Compliance Auditing Applicable to Govemmental Entiiies and Other Recipients of Governmertai.Financial Assistance" and Statement of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Lacat Governmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is nof necessary, a statement describing the reason it is not should accompany the audit repo�t- 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act and OMB Circular A133, as applicable. 6. Grantees of federal fi�ancial assistance from subrecipients are also required to comply with the Single Audit Act and the OMB Circular A-133, as applicable. The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports must be filed with the Office of the State Auditor, Single Audit �ivisicr� a� �d wit` the Cepa�mert �` Public Safety �:ithir� t"irty (30) days afte, Yhe completion of the audit, but no later than one (1) year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Oifice oi riscai and Administrative Services 444 Cedar Street Suite 126, Town Square St.` Paul; MN 55101-5126 9. Recipients expending more tnan $3u0,�00 in fiederai iunds are to submit one (1) copy of the ?Udi± !'e,00!t withi!? thirt; (30) �ays after issuance to ihe c!earinghouse at the follo�,ving add��ss: Bureau of the Census Data Preparation Division 1201 East 10th Street Jefferson, Indiana 47132 Attn.: Sinqle Audit Clearinghouse 2 Attachment B The reporting requiremenfs for audit reports on compliance and internal controls shail be in accordance with AICPA'S SAS 63, °Compliance Auditing Applicable to Governmenial Eniities and Other Recioients of GovemmentaV Financial Assistance" and Statemenf of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Local Govemmental Unifs.° In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If correcfive action is not necessary, a statement describing the reason it is not should accompany the audit report. 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to compiy with the Single Audit Act and OMB Gircular A133, as applicabie. 6. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and the OMB Circuiar A-133, as appficable. 7. The grantee agrees to retain documentation to support the schedule of fede�al assistance. 8. Required audit reports must be filed with the Office of the State Auditor, Single Audit Division and wit" the DepBtiiT�2�t Of PUbIiC Safety �vithi; �;hirty (30) days after the completion ofi the audit, but no later than one (1) year after the end of the audit period. The Department of Pub(ic Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscai and Administrative Services 444 Cedar Streef Suite 126, Town Square St: Paul. MN 55101-5126 9. Recipienis expending more tnan $3uG,000 in iederai iunds are to submit one (1) copy of the a�!dit report within thirty (30) days after issuance to the ciearinghouse at the following ��o�� Bureau of the Census Data Preparation Division 1201 East � Oth Street Jefferson, Indiana 47132 Attn.: Singie Audit C�earinghouse ba-�� OFFICER ACTIVITY REPORT ACTIVI� Operation NightCAP Name: Activ�ty Log Date: I License h7ake (C)itationl # (Alrrest Operation NightCAP Name: Activity Log Date: Time Vefiide VehiGe (W)aming! Reason/Code I Citation #/Name License Make (C)itation/ � # (A)rrest I Operation NightCAP Invoice Date; Safurafion Event: (as appiicabie) Agency Name/ Address: March 16, 2002 City of St. Paul, Police D� 100 Easf Eleventh Street St. Paul, MN 55101 EXPENSE Overtime - County (as applicab(e) Overtime - Local as a licable (Attach a copy of all TOTAL TOTAL FEDERAL FUNDS INVOICE HOURS INVOICE AMOUNT ALLOCATED- $ � $ $1200 00 vendor Number: 066790002-00 Agency: P07 Fund: 300 Officer Activity Reports-if not already turned in to Patrol Lt.) This block for State Use Onl SFY: 02 Order Number: 5000-2149 Org: 5153 Appr: 53B Report Cat: 0311 ArPi�O�1AL County or Cify Authorized Rep. Federal Projecfs Director va-� � �l Invoice Date Date District Authorized Rep. REMIT TO: Kammy Huneke Federai Projects Coordinator Minnesota State Patrol 444 Cedar Street — Suite 130 St. Paul MN 55101 Fax: 651/296-5937 Date ; ; ORIG;►t�AL Presented By: RESOLUTION CI OF SAINT PAUL, MINNESOTA � t a. Referred To: Committee:Date: 1 WHEREAS, the Saint Paul Police Department has received an Operation Nightcap grant from the 2 Minnesota Department of Public Safety for traffic enforcement on March 16, 2002; and 3 4 BE IT RESOLVED, that the Saint Paul City Council accepts this grant and authorizes the City to enter 5 into, and Chief William �nney to implement the attached agreement with the Minnesota Department 6 of Public Safety. A copy of said agreement is to kept on file and on record in the Office of Financial 7 Services. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Requested by Department of: Benanav Bostrom ✓ Adopted by Council: Date: Adoption Certified by Council Secretary: By: Appr B Police ` B3': V. Forv�pp By: Appr v By: Appro BY� �i� , Council File # pa�.. ��y Green Sheet # 200832 '1 �— � CI� t1�0YIIC}': �� en ' a ial Services �r for Sulxfi's1s' n C cil DE ARTMF,NT/�FFICEICOUNCIL DATE INITIATED RvliceDepazhnent o3izoi2ooz GREEN S ET No. 200832 ONTACT PERSON PH NE INrTwuD INRIAL/DA7E C1uefFlnney 292-3588 1 oeramxexroiaECr S GRYCAUNCLL t�, MUSTBEONCOUNCILAG NDABY(DA7E) PleaseprocessASAP 3�ann�rrow,ev � ❑arrc�ac � c �rrzuw�w.SERNCE3W �CVISERJIACCIG ��I � + pnTOR�OR0.5515(ANi) �umwvPoGMS I� TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACT10N REQUESTED Approval of ffie attached councfl resolution accepting a grant from the Minnesota Deparnuent of Public Safety and authorizing the City to enter into, and Chief William Finney to implement a grant agreement with the Mianesota Depaztrnent of Public Safery. RECOMMENDATION ApProVe (/U O� RejeC� (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this persoNfirtn ever worketl under a contract for this department? PLANNING COMMISSION YES NO CIB COMM1TfEE 2. Has this perso�rm ever been a ciry employee? CIVIL SERVICE COMMISSION YES NO ' ` 3. Does this persoNfirm possess a skill not normally possessed by any current ciry empioyee? YES NO A. Is this person/firm a targeted vendof? YES NO Explain all yes answers on separate sheet antl attach to green sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Department has received a ganY from the Minnesota De uhnent of Public Safery for coordination of alcohol saturation on Mazch 16, 2002. �� v ��f✓ �4 .�'�( f� � ��- G�^�L � � ° a/ `A � � ADVANTAGES IF APPROVED • � � • '� + e v � � Acceptance of grant funds available for police overtime to coordinate alcohol saturation on Mazch 16, 2002. Y; � � py �� ; Ahy,° v+�'4 k ��x, : DISADVANTAGES IF APPROVED None. m � "` ` ��'� ff � qF°', :.- ^ DISADVANTAGES IF NOT APPROVED a Loss of grant funds available. TO7AL AMOUNT OF TRANSACTION $ � 1,200 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE StatO Of Mii]Il0SOt3 giaut AC7IVIN NUMBER 436-34146 FINANCIAL INFORMATION (EXPLAIN) NightCap$1200Grant.cr.2002-x1s 4RlGl�AL Accountina Information: Agency: P07 STATE OF MINNESOTA p�.31�{ GRANT CONTRACT Fiscal Year: 2002 Vendor Number: 066790002-00 Total Amount of Contract: $1200.00 Amount of Contract First FY: $1200.00 Commodity Code: Commodity Code: Commodity Code: Object Code: 5600 Object Code: Object Code: Accounting Distribution 1 Fund: 300 Appr: 536 Org/Sub: 5153 Activity: Rept Cat: 0311 Amount: $1200.00 Accounting Distribution 2: Fund: Appr: _ Org/Sub: Activity: _ Rept Cat: Amount: Processinq Information: (some entries may not apply) Requisition: 5000-1262/ �� .�,� Order: number/date/entry initials Accounting Distribution 3: Fu�d: Appr: _ Org/Sub: Rept Cat: Amount: 5000-2149/ / number/date/entry initials (Individuai signing cert�es that funds have been encumbered as required by .M.inn. Statute 16A.15 and Sta#u#e 16C. �J5) NOTICE TO GRANTEE: You are required by Minnesota Statutes, section 270.66 to provide your social security number or federal employee identification number and Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This qrant contract will not be approved unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant contract and the payment of state obfigations. Grantee Name and Address: City of St. Paul, Police Department 100 East Eleventh Street St. Paul. MN 55101 Social Security or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicable) THIS PAGE OF THE GRANT CONTRACT CONTAINS PRlVATE (NFORMATION, EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE. If you circulate this grant contract internally, only o�ces that require access to the tax identification number AND all individuals/o�ces signing this grant contract should have access to this page. aa-� �w THIS GRANT CONTRACT, and amendments and supplements thereto, is between the State of Minnesota, acting through ifs Commissioner of Public Safetv. State Patrol Division (hereinafter "STATE") and the Citv of St. Paul. Police Deqartment, address 100 East Eleventh Street. St. Paul. MN 55101 (hereinafter "GRANTEE°), witnesseth that: WHEREAS, the STATE, pursuant to Minnesota Statute 4.075 and Minnesota Session Laws 2000, Chapter 445, Articfe 1, Section 1, Subd. 2(d) is empowered to act as fhe appropriate agency responsible for the administration of the state's highway safety program and, consistent with state Iaw, may contract and cooperate with, and act as agent for state and federal agencies, political subdivisions, and public and private organizations in order to effectuate the purposes of the National Highway Safety Act of 1966 and any amendments or regulations thereto to the end that available federal money and other benefits for such purposes may be obtained and is empowered to enter into grant contracts; and W HEREAS, the STATE is in need of county and local law enforcement agencies' participation in an alcohol saturation program designed to arrest impaired drivers (Operation NightCAP); and WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: I. GRANTEE'S DUTIES GRANTEE shall: A. Coordinate alcohol saturation events with the STATE's district authorized representative (see Ciause Vi of this grant contract) during the period Gctober i, 2001 through September 30, 2002. Saturation events shall include the following: 1. NightCAP Saturation on March 16, 2002, providing up to three (3) officers. B. Assist the STATE's district authorized representative in identifying quaiified law enforcement officers within GRANTEE's agency who have a demonstrated proficiency and interest in arresting impaired drivers, and who will be active participants in this program. All law enforcement officers participating in this program shall be licensed as provided by law. C. Provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster" labeled Attachment A of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Reimbursement will be made only for hours worked above and beyond regufar duty shifts. D. Review GRANTEE's Officer Activity Reports and Activity Logs (samples attached) to verify work efficiency by those officers working the saturations; officers unwilling or unabie to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and GRANTEE will work with the STATE's dis#rict authorized representative to replace such o�cers with qualifi2d officers. E. Complete and submit all required paperwork following each saturation event including, but not limited to, Officer Activity Reports and Invoices to the STATE's district authorized representative within seven (7) working days following each saturation event. F. Coordinate and participate in public information and media efforts with the STATE's district authorized representative as a part of each saturation event. Minnesota Department of Public Safety, Sqte Patrol Division - Operation NightCAP Grant Contract Page 1 �a. -3 iy, G. GRANTEE acknowledges that all law enforcement officers participating in this program are Standard Field Sobriety Tesfing (SFST) trained. GRANTEE must provide proof of training for each officer not currently qualified before such officer(s) wilf be allowed to participate in the program. H. GRANTEE shall provide for all operating costs including, but not limited to, maintenance and repairs of squad cars used in performance of this grant contract and shall provide all necessary insurance for them. GRANTEE law enforcement officers, while on duty under this grant contract, are employees of the GRANTEE and not employees of the STATE or Federal govemment. CONSiDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be reimbursed by the STATE as follows: 1. Reimbursement shafi be made to GRANTEE for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause I of this grant contract. This reimbursement shall be at the overtime rate stated for each officer as stated on Attachment A of this grant contract, and shall not exceed the total amount of this grant contract. 2. Reimbursement will be made only for hours worked over and above regular duty shifts. 3. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant contract in an amount not to exceed Zero Dollars ($0.00); provided, that GRANTEE shali be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non-managerial Unrepresented Employees Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state trave{ from the STATE. No reimbursement shall be made for salary costs incurred in traveling to ard from saturation events. The total obligation of the STATE for all reimbursements to GRANTEE for paRicipation in this program shall not exceed Twelve Hundred Dollars ($1200.00). B. Terms of Pavment. 1. Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance of such services by the STATE's authorized representative pursuant to Ciause V! of this grant contract. Invoices shall be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall invoice the STATE using the invoice form (sample aftachedj within seven (7) working days following each saturation event. Invoices are to be submitted directly to the STATE's district authorized representative. 2. Final claim for reimbursement must be received no later than October 30, 2002. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 2 oa-��`L 3. The STATE sha{I reimburse GRANTEE only after costs have been incurred by GRANTEE. All invoices for reimbursement must be supported by written documentation including, but not limited to, the O�cer Activity Reports (sample attached). 4. (When appiicable) Payments are to be made from federal funds obtained by the STATE through the National Hiqhwav Safetv Act of 1966 (Public Law 89-564) and amendments thereto. If, at any time, such funds become unavailable, this grant contract shall be terminated immediately upon written notice of such fact by the STATE to the GRAN7EE. In the event of such termination, GRANTEE shall be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 5. There will be no holiday pay. IIi. CONDITION OF PAYMENT All services provided by GRANTEE pursuant to this grant contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shall be effective on October 1. 2001, or upon the date that the final required signature is obtained by the STATE, pursuant to Minn. Statute 16C.05, subd. 2, whichever occurs later, and shall remain in effect until Seqtember 30, 2002, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs first. V. CANCELLATION This grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. Vi. STATE'S AUTHORIZED REPRESENTATIVES The STATE's Authorized Representative for the purposes of administration of this grant contract is Kammv Huneke. Federal Proiects Coordinator. Minnesota State Patrol, telephone number 651-297-1748, or her successor in office. Such representative shall have authority for acceptance of GRANTEE's services and, if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. The STATE's District Authorized Representative for the purposes of cocrdinating the alcohol saturation events of this grant contract is Lt. Bob Maskei, telephone number 6511779-5913, or their successor in office. Such representative shall be responsible for scheduling saturations and ensuring STATE supervision is present at each enforcement event, as well as identifying qualified state patrol, county and local law enforcement partners to be involved in each saturation. VII. Giw-1NTEE'S AU i HORiZtD Rrr�REStNTATi'vtS i ne Gr�ANTEt's Authorized Representative for the purposes of administration of this grant contract is Sqt. Tom Schmidt, telephone number 651/292-3725. The GRANTEE's Authorized Representative shall have full authority to represent GRANTEE in its fulfillment of the term, condition and requirements of this grant contract. VIII. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obiigations under this grant contract without the prior written consent of the STATE. Minnesota Department of Pubiic Safety, State PaVOi Division - Operation NightCAP Grant Contract Page 3 oa-� ��{. IX. AMENDMEN7S Any amendments to this grant contracf shall be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. X. LIABILtTY GRANTEE must indemnify, save, and hold the STATE, its agents, and employees harmless from any claims or causes of action, including attorneys' fees incurred by the STATE, arising from the performance of this grant contract by the GRANTEE or the GRANTEE's agents or empioyees. This clause will not be construed to bar any fegal remedies the GRANTEE may have for the STATE's failure to fulfill its obligations under this grant contract. XI. STATE AUDITS Under Minn. Stat .§ 16C.05, subd. 5, the GRANTEE's books, records, documents and accounting procedures and practices relevant to this grant contract are subject to examination by the STATE andlor the State Auditor or Legisfaflve Auditor, as appropriate, for a minimum of six years from the end of this grant contract. XIi. GOVERfVMENT DATA PRACTICES The GRANSEE and STATE must compfy with the Minnesota Government Data Practices Act, Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE under this grant contract, and as it applies to all data created, collected, received, stored,; used, maintained or disseminated by the GRANTEE under this grant contract. The civil remedies of Minnesota Stat. .§ 13.08 apply to the release of the data referred to in this clause by either the GRANTEE or the STATE. If the GRANTEE receives a request to release the data referred to in this Clause, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. Xlil. PUBLICITYAND ENDORSEMENT Publicity: Any publicity regarding the subject matter of this grant contract must identify the STATE as the sponsoring agency and must not be released without prior written approval from the STATE's Authorized Representative. For purposes of this provision, publicity includes notices, informationa! pamphlets, press releases, research, reports, signs and simi(ar public notices prepared by or for the GRANTEE individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. Er�orse��er�t: The GF2ANTEE must not claim that the STATE e��dorses its products cr services. XIV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this grant contract by reference. XV. WORKERS' COMPENSATION The GRANTEE certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The GRANTEE's employees and agents will not be considered STATE employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any acfor omission on the part of these employees are in no way the STATE's obiigation or responsibility. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP G2nt Contract Page 4 oz -� ��t XVI. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this grant contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. GOVERNING LAW, JURISDICTION. AND VENUE Minnesota law, without regard to its choice- of-law provisions, governs this grant contract. Venue for all legal proceedings out of fhis grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. XVIII. OTHER PROVISIONS A. GRANTEE must also comply with the Federal Audit Requirements as stated in Attachment B of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. B. Survival of Terms: The following clauses survive the expiration or cancellation of this grant contract: X. Liability; Xi. State Audits; XI�. Government Data Practices; XIII. Publicity and Endorsement; XVII. Governing Law, Jurisdiction, and Venue. Minnesota Department of Public Safety, State Patroi Division - Operation NightCAP G2nt Contract Page 5 oa �►�, IN WITNESS WHEREOF, the parties have caused fhis grant contract to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant contract on behalf of the GRANTEE as required by applicable articles, by-laws, resolutions or ordinances By: Print Name Signature Title: Date: 2. STATE AGENCY: By: (authorized signature) Title: Date: Chief Distribution: Agency - Original contract(fully executed) Grantee State Authorized Representative Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 6 'hC17 LeJ•C� ni rnv� i v�a...� ��" ��.�,� I )�/ � u z AtEachment A Operation � or` h ` U NightCAP Personnel Rost�r - Pa ..� � Pu �� c P Q ep� ` � x � •J3� % = / e 2'- �.� % " Fringe 6enefit Rate J. � o� Breakdovm: z_ � 6- � �S• S3� °� > _��' � oJ 3 , yc.f, u G n lT ..�i o�� = �°`�° /e 0 /u o� % o �-'� �y. TOTAL P.02 ' Cornplete even if the same as Nour(y Rate Attachment B Oa.71� FEDERAL AUDIT REQUIREMENTS For subrecipients who are state (includes indian tribes) or locat governments if the grantee expends total direct and indirect fiederal assistance ofi: "' Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget (OMB) Circular A-133. The law and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended or otherwise administered federal financial assistance during the year. Audits shall be made annually unless the State or local government has, by January 1, 1987, a constitutional or statutory requ+rement for less frequent audits. For those governments, the cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits Iess frequent than annual, but only for fiscal years beginning before January 1, 1987. 2. For subrecipients who are institutions of higher education, hospitals or other nonprofit organizations If the grantee expends total direct and indirect federal assistance of $�OQ,Q�� or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-133. The audit must be an organization-wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. , Audit� Sna�� iicUg�lv �e mada �{�ni{allv� �}�yt nnt legg f{a,n��ent t�2n a��an� ry0 (7� )�EBfS. 3. Ail audits shall be made by an independe�t auditor. An independent auditor is a state or locai government auditor or a public accountant who meets the independence standards SucCi'iic"'�i ii � ii ic �u ici ai �CCvi.ii l iiiiy v�Cc�S .Sici iC�a�G� fcr Audit c` GOVci ilfii2fita^ Organizations, Programs, Activities and Functions 4. Audit reports shali state that the audit was performed in accordance with the provisions of OMB Circular A-133, as applicable. The reporting requirements for audit reports shall be in accordance wifh the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards /RARI SR "RAnnrtc nn Ai i`iifarl Finan�i�l Rt?±arpan±g" n� COC FZ " Rcnnrtc " y� �.., ...� _ �_.,.. _.. �.,....�..� ..�,...�..., applicable. Attachment B The reporting requirements for audit reports on compliance and internai controls shall be in accordance with AICPA'S SAS 63, "Compliance Auditing Applicable to Govemmental Entiiies and Other Recipients of Governmertai.Financial Assistance" and Statement of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Lacat Governmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is nof necessary, a statement describing the reason it is not should accompany the audit repo�t- 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act and OMB Circular A133, as applicable. 6. Grantees of federal fi�ancial assistance from subrecipients are also required to comply with the Single Audit Act and the OMB Circular A-133, as applicable. The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports must be filed with the Office of the State Auditor, Single Audit �ivisicr� a� �d wit` the Cepa�mert �` Public Safety �:ithir� t"irty (30) days afte, Yhe completion of the audit, but no later than one (1) year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Oifice oi riscai and Administrative Services 444 Cedar Street Suite 126, Town Square St.` Paul; MN 55101-5126 9. Recipients expending more tnan $3u0,�00 in fiederai iunds are to submit one (1) copy of the ?Udi± !'e,00!t withi!? thirt; (30) �ays after issuance to ihe c!earinghouse at the follo�,ving add��ss: Bureau of the Census Data Preparation Division 1201 East 10th Street Jefferson, Indiana 47132 Attn.: Sinqle Audit Clearinghouse 2 Attachment B The reporting requiremenfs for audit reports on compliance and internal controls shail be in accordance with AICPA'S SAS 63, °Compliance Auditing Applicable to Governmenial Eniities and Other Recioients of GovemmentaV Financial Assistance" and Statemenf of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Local Govemmental Unifs.° In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If correcfive action is not necessary, a statement describing the reason it is not should accompany the audit report. 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to compiy with the Single Audit Act and OMB Gircular A133, as applicabie. 6. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and the OMB Circuiar A-133, as appficable. 7. The grantee agrees to retain documentation to support the schedule of fede�al assistance. 8. Required audit reports must be filed with the Office of the State Auditor, Single Audit Division and wit" the DepBtiiT�2�t Of PUbIiC Safety �vithi; �;hirty (30) days after the completion ofi the audit, but no later than one (1) year after the end of the audit period. The Department of Pub(ic Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscai and Administrative Services 444 Cedar Streef Suite 126, Town Square St: Paul. MN 55101-5126 9. Recipienis expending more tnan $3uG,000 in iederai iunds are to submit one (1) copy of the a�!dit report within thirty (30) days after issuance to the ciearinghouse at the following ��o�� Bureau of the Census Data Preparation Division 1201 East � Oth Street Jefferson, Indiana 47132 Attn.: Singie Audit C�earinghouse ba-�� OFFICER ACTIVITY REPORT ACTIVI� Operation NightCAP Name: Activ�ty Log Date: I License h7ake (C)itationl # (Alrrest Operation NightCAP Name: Activity Log Date: Time Vefiide VehiGe (W)aming! Reason/Code I Citation #/Name License Make (C)itation/ � # (A)rrest I Operation NightCAP Invoice Date; Safurafion Event: (as appiicabie) Agency Name/ Address: March 16, 2002 City of St. Paul, Police D� 100 Easf Eleventh Street St. Paul, MN 55101 EXPENSE Overtime - County (as applicab(e) Overtime - Local as a licable (Attach a copy of all TOTAL TOTAL FEDERAL FUNDS INVOICE HOURS INVOICE AMOUNT ALLOCATED- $ � $ $1200 00 vendor Number: 066790002-00 Agency: P07 Fund: 300 Officer Activity Reports-if not already turned in to Patrol Lt.) This block for State Use Onl SFY: 02 Order Number: 5000-2149 Org: 5153 Appr: 53B Report Cat: 0311 ArPi�O�1AL County or Cify Authorized Rep. Federal Projecfs Director va-� � �l Invoice Date Date District Authorized Rep. REMIT TO: Kammy Huneke Federai Projects Coordinator Minnesota State Patrol 444 Cedar Street — Suite 130 St. Paul MN 55101 Fax: 651/296-5937 Date ; ;