02-274�i � � �, ¢ S 6 t 1
.�.% 1 � � 'V� � �� a t L.
Presented By:
Council File # p' � a,►j y
Green Sheet # 200829
RESOLUTION
OF SAINT PATL, NIINNESOTA
�!
Referred To: Committee:Date:
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2 WHEREAS, the Saint Paul Police Department needs authority to implement the attached agreement
3 with the Public Housing Agency of the City of Saint Paul (PHA) to continue the Community Oriented
4 Policing Program (ACOP) from January 1, 2002 through December 2002; and
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6 WHEREAS, since 1991 the PHA and the City of Saint Paui have collaborated to provide the community
7 policing program known as ACOP to create a drug-and crime-free environment for the safety and
8 protection of residents, employees, and visitors in public housing developments; and
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10 THEREFORE BE IT RESOLVED, that the City Council authorizes the City of Saint Paul to enter into,
11 and Chief William N�nney to implement an agreement with PHA which includes an indemnification
12 clause. A copy of said agreement is to be kept on file and on record in the Office of Financial Services.
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Requested by Department of:
Benanav
Bostrom
Coleman
Hanis
Adopted by Council: Date:
Council
By: ��
Approved by
By: �
Police
By: 3 � d�-
Form Ap�roved by ' Attorney:
:
by
to
DEPPs2TMENT/OFFICEICOUNCIL DATE INITIATED �
Fyolice 3/19/02 GREEN ET No. 200829
TACT PER N PHONE IN A IN�7ULLmA7E
WilliamFumey 292-3588 1 o�uanE++rou�cr n 4 counca����f�t�.
MUST BE ON COUNCIL AGENDA BY (DATE) ^ �
, ` �GrzttATfOPt1E1' �CAERK
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�einwm,w�SERVN:E5D6[_ �FlWINCW.SFA1//ACCTG
�YpN�ORlSSISTqNi)_ �NUINNPo61i�5
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
cnoNaEnuesreu
Siguatures requested on the attached Council Resolution authorizing the City of St. Paul to enter into, and
Cluef William Finney to implement the attached agreement with the Public Housing Agency of the City of Saint Paul (PHA).
RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVICE GONTRACTS MUSTANSWERTHE FOLLON9NG QUESTIONS:
1 Has this persoNfirtn evervrorked undera contrectforthis department?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this persoNfirtn ever been a aly employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this perwNfirtn possess a skill not normally possessed by arry currerk city employee?
YES NO
4. Is this personffrtn a fargeted vendon
YES NO
Explain all yes answere on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPOR7UNITY (4VH0, WHAT, WHEN, WHERE, WHI�
The Saint Paul Police Deparhnent needs authority to implement an agreement with the PHA to continue the Community
Oriented Policing (ACOP) Program from January 1, 2002 through December 2002.
✓
ADVANTAGESIFAPPROVED
Ability to partnership with PHA and continue the ACOP Program which provides a drug-and crime-free environment for the
safety of residents, visitors, and employees in public housing developments.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NO7 APPROVED
Increased crime and reduced police protection in public housing developments in Saint Paul.
TOTALAMOUNT OF TRANSACTION E $731,389.00 COSTIREVENUE BU�GE7ED (CIRCLE ONE) YES NO
FUNDING SOURCE PubfiC HollsiIIg AgeIICy Of SalIIt Pa711 ACTIVIN NUMBER 04100 and 34105
FINANCIAL INFORMATION (EXPLAIN) �
Contract No. 02-094 oa' ���
CONTRACT FOR SUPPLEMENTAI, ppLICE SERVICES
This Confract is made and entered into this 1 s ` day of January 2002 by and between the
PUBLIC HOUSING AGENCY OF THE CITY OF SAINT pA,Ui, («p� �d the
CITY OF SAINT PALTL ("City"), acting by and through its DEPA OF
POLICE ("Police DepartmenY') for the provision of specific police services to improve
the safety, security and livability of the PHA°s public housing properties.
�'VI3EREAS, since 1991 the PHA and the City have coliaborated to provide the
°ommunity policing program known as A Commnnity putreach Program ( to
create a drug- and crime-free environment and to provide for the safety and protection of
residents, employees and visitors in public housing developments; and
VVHEREAS, the PHA has been awarded a 2001 Public Housing Drug Eiiminatron
Program (pFIDEp) Grant by the United States Department ofHousing and Urban
Development (HUD) for the purpose o£continuing the ACOP community palicing
program and other drug and crime prevention activities; and
WHEREAS, the City estimates that it will not be requesting reimbursement of all the
2000 PHDEP grant funds awazded for use under Contract No. O1-063. Any such unused
funds may be used on a roll over basis to reimburse the Police Department for services
provided under this Contract No. 02-094 in accordance with Section 6 of this contract.
�'HEREAS, the PHA desires to continue the ACOP program; and
WHEREAS, the City, by and through its Police Departrnent, desires to assist in the effort
by providing effective police services at all PHA locations;
NOW, THEREFORE, the pFi� an d �e City agree as follows:
Section 1. Scope of Services Provided by the City
The City agrees that the services rendered by the personnel assigned to the ACOP urut
under this Contract (licensed, sworn police officers and non-sworn civilian employees)
are in addition to baseline police services, and that routine police patrol and response to
911 calls in public housing developments wi11 continue to be the responsibility of other
Police Department personnel normally assigned to such duties in their areas. The level of
these and ofher baseline police services will not be reduced.
The duties and extent of services of the Police Department shall include, but shall not be
limited to:
A• The City, by and through its Police Deparhnent, wiIl assign one police officer of
at least the rank of sergeant and additional police officers and civilian staff as
stated in the F1T_TD_approved budget for the Public Housing Drug Elimination
Program (pHIjEp) grant to perform specialized patrols to enforce all state and
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Contract No. 02-094
ACOP 2002
Page 2 of 11
local laws and the PHA rules specified in this Contract. Swom officers shall at all
tunes remain part of, subject to and in direct relationship with the Police
Department's chain of command and under Police Department rules, regulations
and standazd operating procedures.
B. The City a�ees to assign police officers to targeted areas during specified periods
of time identified by the PHA and agreed upon by the Police Departznent as high
crime or high workload periods (directed patrol), such as 6 p.m. to 2 a.m. in
certain azeas, to maintain a police patrol presence.
C. The City agrees that the Police Department will employ a community policing
concept and that ACOP personnel will be based at PHA locations as mutually
agreed between the PHA and the Police Deparhnent. The City further agrees that
the Police Department wili develop and maintain communications with residents
and will assist in developing or enhancing crune prevention programs in public
housing communities, including "storefronts", Door Watch programs and block
clubs.
D. The City agees to collect and provide police workload data in public housing
develogment and crnne statistics as described in the PHDEP grant application,
subject to federal and Minnesota state laws. This Contract provides sufficient
basis for the exchange between the City and the PHA of data and information
described in the Contract. A request for information or data outside of the scope
of this Contract shall be in writing.
E. It is further agreed that, upon proper notice but without necessity of a subpoena,
police personnel will appear as witnesses in the PHA's administrative grievance
procedure, civil dispossessory hearings, or other civil ot court proceedings where
the issue includes criminal or quasi-criminal conduct on or near public housing
property involving any resident, member of a residenYs household, or any guest
or guests of a resident or household member, or where the issue includes any
cziminal or quasi-criminal conduct off pubiic housing property involving any
resident or member of a resident's household.
F. Without limiting any of the foregoing, the City agrees that with respect to the
services to be performed by any police personnel in accordance with this
Contract, the appropriate Police Deparhnent Patrol Commander or Supervisor will
meet with resident leadership and management representatives of the PHA on a
routine basis for the purposes of reviewing the enforcement and prevention efforts
and planning for future changes or modifications anticipated by this Contract.
These meetings shall occur at least quarteriy.
G. The City agrees that Police Department personnel assigned to the ACOP unit
work exclusively on public housing related matters, unless they aze needed by the
Police Department as additional support in an emergency situation.
o�.•a�ty
Contract No_ 02-094
ACOP 2002
Page 3 of 11
H. The City agrees that it will pLOVide the assigned personnel with such basic
equipment and vehicles as may be necessary and reasonable in order to aliow the
police officers to cazry out the duties anticipated under this Contract. Any
additional motor vehicles, bicycles or other equipment which are requested by and
are furnished at the expense of the PHA shall remain the property of the PHA.
The PHA and City may mutually agree to lease equipment or vehicles.
I. The Police Department will provide at a minimum sixteen (16) hours of isauung
on community relations and interpersonal communications skills to new staff
assigned to ACOP.
7. 'I'he Police Department shall designate a command officer as the Administrative
Liaison Officer, who will work in concert with the Executive Director of the PHA
or that official's designee. The Administrative Liaison Officer may be the same
person as the officer of the rank of sergeant or higher, as required by Section 1.A.
The Administrative Liaison Officer will perforxn the following duties:
Coordinate the dissemination and processing of police and security reports
in accordance with federal and Minnesota state laws, provide supervisory
assistance, and coordinate in resolving problems or carrying out the
provisions of this Contract;
2. Establish and maintain an ongoing line of communication with Police
Department commanders and other police personnel;
3. Prepaze quarterly progress reports and evaluations of services requested
and provided under this Contract for review by the Executive Director, the
Police Chief, appropriate Deputy Chiefs and Police Depariment
commanders and others as may be requested by the Executive Director or
that official's designee;
4. Initiate and monitor ongoing lines of communication with PHA staff and
resident leaders to effectively employ the community policing concept and
to address in a tunely manner concerns raised by community leaders;
Assure that he or she or a designee will attend Resident Council meetings
and assist in developing resident security programs;
6. Assist or advise the planning and implementation of other o ant-funded
security programs within the PHA; and
Establish a clearly defined process for reporting non-emergency criminal
activities, which shall include prompt reports, including "calls for service"
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Contract No. 02-094
ACOP 2002
Page 4 of 11
reports, by Police Department staff, in accordance with federal and
Miunesota state laws, to PHA staff of criminal acrivities on PHA property,
to facilitate appropriate response and tracking of such activities.
K. The City agrees that the Police Department will assign at least four ACOP
officers to provide law enforcement activities in the PHA's sixteen hi-rises and
four family developments. These officers will form a four member "Liaison
Team". The "Liaison Team" is responsible for the following:
1. Liaison with management and maintenance staff at defined family and hi-
rise sites.
2. Liaison with resident councils and residents of family and hi-rise sites.
3. Liaison with Rec. CentersBoys and Girls Clubs at the family
developments.
4. Coordinate efforts between PHA, SPPD, attomeys, and courts, to expedite
solutions to specific problems (illegal tenant behavior, violence, etc.)
within PHA.
5. Crisis intervention — assist management and Human Service Coordinators
with these problems.
6. Crime prevention — staff education, resident education, storefronts, safety
and security training, police Neighborhood Assistance Officer/Reserve
opportunities and training.
Hi-Rise patrol and respond to requests for police services.
Section 2. Scope of Services Provided by the PHA
A. The PHA will provide training, where appropriate, to ACOP personnel on public
housing management issues and will assist the Police Department in providing
training to residents and PHA staff on community policing and crime prevention
issues associated with public housing. This training shall include, but not be
limited to, the following:
Crime prevention and security responsibilities;
2. Community organizationlmobilization against the causes of and precursors
to crime;
Drug awaxeness and control;
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Contract No. 02-094
ACOP 2002
Page 5 of 11
4. Orientation and familiarization with the public housing communities for
the assigned officers; and
5. Orientation to the lease contract, and lease compliance enforcement
procedures and policies.
B. The PHA will provide the following in-kind accommodations, services and
equipment:
1. Accommodations — The PHA will provide suitable space to be used as
office space at locations as mutually agreed upon between the PHA and
the Police Department.
2. Services — Office space provided by the PHA will be supplied with all
utilities except telephone. The PHA also shall provide all labor,
equipment and materials necessary to provide routine maintenance and
repair service to maintain the space in good working order, including
maintenance and repair of electrical, plumbing, sanitary, heating,
ventilating and other facilities and appliances supplied by the PHA.
3. Equipment — Office space provided by the PHA will be supplied with
other additional equipment mutually agreed upon in connection with the
performance of this Contract.
4. Modification/Damage — The PHA will make reasonable modifications,
including minor structural, electrical and mechanical changes to the
accommodations provided in order to meet the City's operational needs.
Any damage to the unit or equipment provided by the PHA for City
employees, which the PHA deternunes to be above normal weaz for the
item or accommodation, shall be repaired or replaced by the City at the
discretion of the PHA.
C. The PHA shall provide the Police Department with copies of any assessments,
evaluations or statistical measures it produces or obtains showing results achieved
by ACOP, as measured against the goals and performance objectives specified in
the PHA's PfIDEP grant application.
D. The PHA shall adopt policies and procedures requiring its staff to promptly report
to the Police Department any criminal activities occurring on PHA property, to
facilitate appropriate response to and tracking of such activities.
E. The PHA reserves the right to reasonably request the Police Department to
replace any ACOP personnel for the following reasons:
Neglect or non-performance of duties;
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Contract No. 02-094
ACOP 2002
Page 6 of 11
2. Disorderly conduct, use of abusive or offensive language, or fighting;
Criininal action;
4. Selling, constuning, possessing or being under the influence of intoxicants,
including alcohol or illegal substances, while on assi�unent to the PHA;
5. Substantiated complaints from public housing residents or management.
The PHA shall provide written enumeration o£the reasons for the request
for the replacement of the ACOP personnel, including documentation and
witnesses to the alleged behaviors.
F. The PHA will provide the City with the applicable PHA rules and regulations for
compliance with this contract.
Section 3. Enforcement of Rules and Regulations
A. The Police Deparhnent is hereby empowered to enforce the following PHA rules
and regulations:
Unauthorized visitors in unoccupied structures of the PHA shall be
removed.
2. Unauthorized visitors on PHA property, creating a disturbance or
othenvise interfering with the peaceful enjoyment of other PHA residents,
shall be removed.
Unauthorized visitors destroying, defacing or removing PHA property
shall be removed and/or criminal enforcement actions shall be taken.
With regazd to the foregoing rules and regulations, the Police Department
is hereby authorized, on behalf of the PHA, to give criminal trespass
wamings to any persons deemed to be in violation of the rules or
regulations, that is, to give notice to any violators that their entry on the
property or premises is farbidden, and to arrest or cause the arrest and
prosecution of any violators, when appropriate.
B. The Police Department shall also enforce the pazking provisions of Saint Paul
Legislative Code, Section 157.20, Pubiic Housing Agency of the City of Saint
Paul — Parking Restrictions.
C. The Police Department is hereby empowered to have removed any and all
vehicles found parked in violation of said rule or regulation, pursuant to
established City procedure for impounding vehicles.
oa-�'�y
Contract No. 02-094
ACOP 2002
Page 7 of 11
D. The Police Department is hereby empowered to enforce such additional PHA
rules and regulations and perform such other duties as shall be specified in any
addenda attached hereto or incorporated herein now or in the future.
E. Nothing herein contained shall be construed as permitting or authorizing police
officers to use any method or to act in any manner in violation of law or their
sworn obligation as police officers.
Section 4. Communications, Reporting and Evaluation
A. Communications — Access to Information. The City agrees that the PHA will
have unrestricted access to all public information, in accordance with federal and
Minnesota state laws, which in any way deals with cruninal activity in any of Yhe
PHA's communities. Such information includes information made public
pursuant to the Miimesota Government Data Practices Act or any other law
making information public or accessible to the PHA. It is further agreed that the
Police Deparhnent will provide to the PHA copies of such incident reports, anest
reports or other public documents which document or substantiate actual or
potential criminal activity in or connected with the public housing developments
in accordance with federal and Minnesota state laws. This information will be
provided at no cost by the Police Department on a regular basis in accordance
with specific procedures that have been or will be established.
B. Reporting. The Police Department will provide reports, in accordance with
federal and Minnesota state laws, to the PHA describing the activities supported
by the PHDEP grant funds. These reports may be provided monthly, quarterly or
as otherwise requested by the PHA and may include the following data:
l. Hours worked: foot, bicycle, motorized, other
2. Calls/requests for service
3. Referrals to City/PHA/agencies
4. Suspicious persons — name and description
5. Vehicles abandoned/towed/stolen
6. Drug paraphemalia confiscated/found
7. Arrests/citations of both residents and outsiders to include age, sex,
ethnicity
8. Property recovered/stolen
9. Counseling of residents and visitors
10. Broken lights/sidewalks
11. Graffiti
12. Conflict resolution; e.g., resolved appazent or actual conflict between two
or more people
13. Vehicle license number of suspicious persons
14. Weapons violations/seized
Contract No. 02-094
ACOP 2002
Page 8 of 11
C. Media Coordination. The Police Department will relay to the Execurive Director
or his designee information related to any major crime or incident that occurs on
PHA property, preferably before the media is informed or as soon as possible, in
accordance with federal and Minnesota state laws.
D. Evaluation. The City and the PHA shall cooperate on fuhue evaluations of the
community policing program in public housing.
Section 5. Plan of Operation
The Police Depariment and the PHA shall continue to administer the ACOP community
policing program as previously, consistent with the PHA's PHDEP grant applications to
HUD. At the request of either party, the parties shall jointly prepaze a more specific plan
of operations for use in preventing or eliminating drug-related crime.
Section 6. Term of Contract
oa-a�y
This contract is effective as of January 1, 2002 and shall continue in effect until the
PHDEP grant funds allowed to be spent under this contract are e�austed (estimated to be
December 31, 2002), or longer if additional funds aze awazded by H[JD or secured from
other sources, unless earlier terminated in accordance with the terms of this Contract.
Section 7. Compensation to the City
A. All compensation to the City will be made on a cost reimbursement basis. The
PHA will reimburse the City for services specified in this Contract in a total
amount not to exceed Six Hundred Ei�htv Seven Thousand Five Hundred Dollars
($687,500) in the following expense category:
Assigned Personnel Salaries
$687,500
Attachxnent A to this Contract illustrates the approximate use of these funds.
B. The PHA shall reunburse the Police Department on a monthly basis, upon
performance of the proposed activities and receipt of invoices evidencing
authorized expenditures.
C. The city shall provide the following documentation in requesting reimbursement:
Copies of Certified Payroll Time Reports documenting names, employee
identification, hours worked in public housing developments, supervisory
approval of the report, and supervisory verification of the necessity for any
overtime worked.
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Contract No. 02-094
ACOP 2002
Page9ofil
D. All requests for reimbursement are subject to the approval of the PHA's
Executive Director, or that official's designee, and the PHA shall thereafter make
payment of the approved amount within thirty days of receipt of the request for
reimbursement.
Section 8. Audit Requirement
The City and the Police Deparlment shall have theu financial records audited annually
(as part of the City's annual audit) by an independent auditor and provide to the PHA a
copy of the audit report, wkuch is required for the City as a subgrantee of federal funds.
The audit shall include the PfIDEP funds expended under this agreement and shall
conform to the requirements of OMB Circulaz A-128 or later OMB circulazs as
applicable. Any audit finding relating to use of the PHDEP funds under this agreement
must be addressed and cleared in a timely manner.
Section 9. Non-Discrimination
The PHA, the City and the Police Department agree that in the administration of the
program(s) no person shall, on the grounds of race, color, religion, creed, national origin
or ancestry, familial status, sex, status with regard to public assistance, marital status,
disability, age, sexual or affectional orientation, political or other affiliation, be excluded
from participation in the program(s) or be denied benefits of the program(s) and agree to
comply with all federal, state, and local laws regazding discrimination.
Section 10. Data Privacy
All data collected, created, received, maintained, or disseminated by the City, the Police
Department or the PHA for any purposes in the course of the performance of this
Contract is govemed by the Minnesota Government Data Practices Act, Minn. Stat. 13.01
et seq., or any other applicable state statutes, any state rules adopted to implement the
Act, as well as federal regulations on data privacy. The parties agree to abide strictly by
these statutes, niles, and regulations.
The PHA has designated, and the City and the Police Deparhnent agree to designate, a
Responsible Authority pursuant to the Minnesota Govemment Data Practices Act,
Minnesota Statutes Chapter 13, who is the individual responsible for the collection,
maintenance, use and dissemination of any set of data on individuals, govemment data,
or summary data pursuant to this Contract.
Section 11. Indemnification
The City does hereby release, discharge and agree to indemnify, protect, defend and save
harmless the PHA from liability for any cost, damage, expense, injury or other casualty,
to any person whomsoever or property whatsoever caused by or arising out of the Police
Departrnent's use and occupancy of PHA property or services provided under this
Contract No. 02-094
ACOP 2002
Page 10 of 11
Confxact, provided that such indemnification shall not be applicable where a decision or
judgment of a court of competent jurisdiction indicates that said casualty to person or
property was the direct result of acts of commission, omission, negligence or fault of the
PHA, its agents or employees.
Each party agrees that it will be responsible for its own acts andlor omissions in carrying
out the terms of this Agreement and the results thereof to the extent authorized by law
and shall not be responsible for the acts and/or omissions of the other party and the
results thereof. The liability of the City of Saint Paul and the Public Housing Agency of
the City of Saint Paul, and theu respective employees, officials and agents shall be
governed by the provisions of the Minnesota Tort Clauns Act, Minnesota Statutes,
Chapter 466, et seq. and any other applicable law.
Section 12. Certifications regarding Lobbying, Debarment
As required by Ii[3D, the Police Department has executed the Certifications regarding
Lobbying, Debarment and Suspension in Attachments B and C to this Contract; and the
Police Department will include the same certifications when required in any subcontracts
or subgrants related to this Contract.
Section 13. Right of Entry, Tnspection and Repair
The PHA, through its authorized employees or agents, shall have the right to enter the
office spaces assigned by the PHA at any time, without advance notification, when there
is reasonable cause to believe an emergency exists or during regular business hours upon
one (1) day's notice for the purpose of inspection or repair of the office spaces or
equipment therein or for such other purpose as may be deemed necessary by the PHA.
Section 14. Disposal of Personal Property
The PHA shall have the right to sell, destroy or otherwise dispose of any personal
property left on the premises by the Police Department after the Police Deparhnent has
vacated or abandoned the premises.
Section 15. Amendments; Termination
A. Changes in the terms of this Contract may be made only by written amendment
mutually ao eed upon and signed by both pazties.
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B. Either party may terminate this Contract upon providing thirty (30) days written
notice to the other party. Such notice shall be delivered by Certified Mail, Retum
Receipt Requested.
Contract No. 02-094
ACOP 2002
Page 11 of 11
Section 16. Attachments
The foliowing attachments aze hereby incorporated into fhis contract by reference:
E�ibit A: Budget Narrative
E�ibit B: Certification regarding Lobbying
Exhibit C: Certification on Debaxment and Suspension
o�.-�.��
This Contr�act supersedes the most recent contract and all other previous contracts entered
into by the parties for the same purpose as this Contract is made.
By signing below, the Public Housing Agency of the City of Saint Paul, and the City
of Saint Paul, Department of Police enter into this Contract which shall take effect on
the date stated above.
PUBLIC HOUSING AGENCY OF THE CITY OF SAINT PAUL
By:
Its:
CITY OF
By:
Its: Chie
B y —
Its:
BY
�
PAUL DEPARTMENT OF POLICE
r, OFS
sy:
I[s: Mayor, City of St. Paul
B
Its: Direc[or, Human Rights Dept.
ICS: Assistant City Att
�
,, �
, ,
�
� 1
5�5�
��,�( �' C�_ S
� ao����
ExxxazT a
1. ADDITIONAL LAW ENFORCEMENT - ACOP in 2002
BUDGET NARRATIVE (ESTIMATED)
BRIEF PROGRAM DESCRIPTION:
The St. Paul Police Department's ACOP community policing program provides special
police services beyond those provided in other neighborhoods.
The requested funds witl support personnel costs.
Funds Requested for Activity :$731,389 (12 Month Budget)
Amplified Budget Items by Object Class Category (From SF-424A, Section 6.6.)
a. Personnel: ACOP Salaries:
UnitCosts PHDEP
o�-a��
In Kind
(SPPD) Total Budget
(1) SPPD Sergeant @ $64,260 $64,260 $64,260
(unit commander)
(1) SPPD Sergeant @ $64,260 $64,260 $64,260
(11) SPPD Offcers @ $52,179 $530,081 $530,081
PHDEP 2001 roll over $43,889' $43,889
(3) Interpreters (CLO)@ $31 053 $93 159 $93 159
Subtotal ACOP Personnel-15 $731,389 $64,260 $795,649
b. Fringe Benefits-ACOP
�223,856 $223,856
Subtotal Personnel + Fringe before Overtime $731,389 $288,116 $1,019,505
c. OveRime Cost and Overtime Fringe - ACOP
$60,000 $60,000
TOTAL SALARIES PLUS FRINGES PLUS OVERTIME $731,389 $348,116 $1,079,505
d. Training - CEU's for POST License specialized conferences
e. Equipment - TOTAL ANNUALIZED COSTS
(10) police squad cars, @ $3,710
$4,000 $4,000
$37,100 $37,100
f. Supplies: Consumable supplies and printing
postaqe phones for ACOP o�ce squad cell phone $0 $7 875 $7,875
TOTAL TRAINING, EQUIPMENT, AND SUPPLIES $0 $48,975 $48,975
g. Contractual
h. Construction
No Items
No Items
$0 $0 SO
$0 $0 SO
i. Other No Items $0 $0 SO
TOTAL DIRECT CO5T5 $731,389 $397,091 $'Y,'128,480
(Includes $43,889 of 2001 roll over)
*This amount is an estimation by SPPD that will not be used
by December 31, 2001 under contract 01-063. Any roll over
amounts can be used only for ACOP salaries.
o�-���}
DISCLOSURE OF LOBBYING ACTIVITIES ApprovedbyOMB
Comalete this form to disGose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046
See reverse for ublic burden disclosure.
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
� a. contract � a. tiid/offer/application y � a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award For Material Change Only:
d.loan year quarter
e. loan guarantee date of last report
f. loan insurance --
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name
❑ Prime 0 s�tawaraee and Address of Prime:
Tier x , ifknown:
The Public HousinQ Agency of the City of Saint Paul
Saint Paul Police Department 480 Cedar Street, Suite 600
100 E. llth Stxeet SaintPaul,Minnesota 551�1
Saint Pau1, MN 55101
Con ressional District, ifknown: 4th Con ressional District, ifknown: 4th
6. Federal DepartmentlAgency: 7. Federal Progrem NamelDescription:
U.S. Department of Housing and Urban Development
CFDANumber, ifapplicable: 14.854
8. Federal Action Number, ifknown: 9. Award Amount, ifknown:
MN46DEP0010101 $ 1,052,788
70. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (rncluding address if
(if individual, last name, first name, MI): different from No. 10a)
(last name, first name, MI):
N(A N/A
.� .� information �eq�ested Nmugh this fortn Is auNOrized by title 31 U.S.C, section Signature:
1352. Thk dsWSUre o( Iobbying acOVities Is a malerial represenlaGOn o! fact
upon which relianca was placetl byU�e Uer abovewhen Mis NansacEan xas mada print Name: �'illiam K. Finney
w enteretl into. This tlisclosure Is reqWretl pursuant b 31 U.S.C. 1352. This
mfortnaGOn will Ee repwled b IM1e Congrass semi-annually entl will ba availablB for Title: Chief of Police
public fnspecllon. My person who faik W fia ihe reqWred disdwure shall be
suqect k a tivil penalty of not lass ma� S�o,000 a�a �oc mora ma� s�oo.000 ro� 651-291-1111
each such failure.
Telephone No.: J _ Date:
Authorized for Local Reproduction
FEd0f81 �1Se OO�y: Standard Form LLl (Rev. 7-97)
o�-a�y
Certification B: Ceriification Regazding De6srment, Suspension, Ineli-
gib�ity and Vohmtazy Exdusion - Lower Tier Covered 1Yaasactions
I. The prospective lower tier pazticipaat certifies, by submission of
ihis proposal, that neither it nor its principals is presenHy debazred,
suspended, proposed for debarment, declazed iaeligible, or voluniarily
excluded from participatioa in this t�ansaction by any Federat depart-
ment or agency.
2. Where the pzospective lowez Her participant is mmable to certify to
any oF tfie statements in this certificarion, such prospective pa[ticipant
shall attach an e�cplanation to this proposal.
Instructioas for Certificatioa (B)
i. By signing and submitting this proposai, the prospective lowex tier
participani is providing the certification set out below.
2. The certificarion in this clause is a materia] representation oF fact
upon which reliance was placed when this transaction was entered into.
If it is later determined that the prospective lower tier participant
knowingly rendered an ecroneous certification, ia addition to other
remedies available to the Federal Government, the department or
ageacy with which this t�ansaction originated may pursue availa6le
remedies, including suspension and/oz debarmeat.
3. The prospective lower tier participant shall pcovide immediate
written notice to the pexsoa to which this proposal is submitted iFat any
time the pzospective lower tier participant Ieams that its certification
was e2xoaeous when submitted oi has became enoaeous by ceason of
changed ciccumstances.
4. The terms covered transaction, debarred, suspended, ineligibie,
lower tier covered transaction, participant, person, primary cov-
ered transactioa, principal, proposal, and voluntarily exciuded, as
used in this clause, have the meanings set out in the Defiaitioas and
Coverage secrions of rules implementing Execurive Order 12549. You
may contact the person to which this proposal is submitted for assis-
tance ia obtaining a copy of these regulatioas.
5. T'he prospective lower ker participant agrees by submitting this
proposat that, should the proposed covered transaction be eatered into,
it shall not Imowingly eater into any lower tier coveied hansactioa
with a pecson who is debarred, suspended, declazed ineligible, or
voluatarily excluded from participation ia this covered hansaction,
unless authorized by the department ox agency with w3uch tlris trans-
action originated.
6. The pzospecrive lowex tiex participant fiuthet agrees by su6mitting
this proposal ihat it will include ihis clause tifled "Certification
Regarding Debazment, Suspension, IneligibiliTy aad Voluntary Exclv-
sioa - Lower Tier Coveced Transacdoa," wiihout modificatioa, in all
lowei tier covered hansactions and in all solicitations for lower tier
covered transacrions.
7. A pazticipant in a covered 4ansacrion may rely upon a certification
of a prospective participa¢t in a lower tier covered transaction that it
is not debaned, suspeaded, ineligible, or voluntarily excluded from the
covered transaction, unless it lmows that the certificarion is eaoneous.
A participant may decide the method aad frequency by�which it
determines the eligibility of its principals, Each participant may, but
is aot required to, check the Nonprocurement List.
8. Notlring contained in the foregoing shall be construed to require
esta6lishment of a system of records in o'rder to rendex in good faith the
certificarion xequired by this clause. The laiowledge and informarion
of a patticipant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business
dealings,
9. Except for traasactions authorized under pazagraph (5) of these
instructions, if a participaat in a lower covered transacrioa knowingiy
enters into a lower tier covered transacrion with a person who is
suspended, debarred, ineligible, or voluntarily excluded from partici-
paHon in tLis 4ansactioa, in addition to othei cemedies available tA the
Federal Govemment, [he deparUnent or agency with which this trans-
actioa origiaated may pursue available remedies including suspension
aad/or debarment.
Appticant
City of Saint Paul Police Departmeut
Date
Signature ofAuthorized Certifying Offcial
TiNe
Chief of Police
Pa� 2 aE 2 fomt HUD-2992 (3/98)
Certification Regarding
Debarment and Suspension
U.S. Department of Housing
and Urban Development
Certifica&on A: Certification Regarding Debarment, Suspension, and
Other Responsibility Matters - Primary Covered Transactions
1. The prospecflve primary participant cer[ifies to the best of its Imowl-
edge and belief that its principals; �
a. Are nnt preseatly debarred, suspended, proposed for debarment,
declazed ineligible, or voluntarily excluded from covered tcansactions
by any Federal debarment or ageacy;
b. Have not within a three-yeaz period preceding this pmposat,
been convicted of or had a civil judgmeat rendered agaiast them for
commission of fraud or a crimiaal offense in connection with obtain-
ing, attemgting to obtain, or performing a public (Fedecal, State, or
local) transaction or cdatracY undec a public tcansacrion; violation of
Federal or State anritrust statutes or cocnmission of emberzlemeat, theft,
forgery, 6ribery, falsiflcation, or�destrnction o£ zecords, making false
statemedta, or receiving stolen piopecry;
c. Are not pzesenfly indicted for or othenvise criminally ac civilly
charged by a governmental enrity (Federal, State, or local) witli
commission of any of the offenses enumerated in pazagraph (1)(b) of
tlus certification; and
d. Have not within a three-yeaz period preceding tlus application/
proposal had one ar more public transacrions (Federal, State, or local)
teiminated foc cause or default .
2. Whece the prospective primary par4cipant is unable to certify to
any of the statements in this certificafion, such prospective pazticipant
shall attach an explanation to tlris ptoposal.
Inshvctions for Certification (A)
I. By signing and submitting [his pcoposal, the prospec[ive primary
participant is pmviding the certification set out below.
2. The inability of a person to provide the certification iequired below
will not necessarily result ia denial of participatioa in this coveced
transaction. The prospecdve participant shall submit an e�cplanation
of why it cannot pcovide the certificatioa set out below. TLe certifi-
cation or explanatioa will be oonsidered ia connectioa with the
depaztmeat or agency's determination whether to enter into this
transaction. However, failure of the prospecrive primary participant to
fiunish a certification or an explanation shall disqualify'snch person
from participarioa in tlas transacHon. �
3. The certification ia this clause is a material representation of fact
.. . . .. . . .. _.. .
upon which reliance was place when the department or agency deter-
mined to enter into this transaction If it is later determined that the
grospective primazy participant lmowiagly rendeted an eaoneous
certification, in addition to other remedies available to the Federal
Gover¢meat, the department oz agency may terminate this transaction
for cause of defaui�
4. The prospective primary participant shall provide immediate writ-
ten notice to the department or ageacy to whom this proposal is
submitted if at any time the prospective primary.pazticipani leazns that
its certification was erconeous when submitted or fias become ertone-
ous by ceuon of changed cizcumstances.
5. The terms covered transacfion, debarred, suspended, ineligible,
lower tier covered transactlon, participaut, person, primary cov-
ered transaction, principal, proposal, and voluntarity exclnded, as
used in this clavse, have the meanings set out in the Definirions and
Coverege sections of the rules implementing Executive Order 12549.
Yon may contact the depaztrnent or agency to which this proposal is
being submitted for assistance in obtainiag a copy af these regulations.
6. The prospective primaxy participant agxees by submitting this
proposal that, sfiould the pmposed covered fransaction be enteced into,
it shall not lmowingly enter iato any lower tier covered hansactioa
with a pecsoa who is debazred, suspended, declared inelig.'ble, or
voluntarily ezcluded from participation ia this covezed tansaction,
unless authorized by the depar�ent or ageacy enteriag into this
transacHoa.
7. The prospec6ve primazy pacticipant further agees by submitting
this proposal that it wil] include the clause Htled "CertiFication
Regatding Debazment, Suspension, Ineligibility and Voluntary Exclu-
sian - Lower Tier Covered Txansactioa," provided by the department
or agency entering inW this covered transaction,� without modificatioa,
ia all lower tier covered tcansactioas and in all solicitarions for lower
tier covered transactions.
8. A participant in a covered transaction may rely upon a certification
of a prospective par[icipant in a Iower rier covered transactioa that it
is not debarred, suspended, ineligible, or voluntarily excluded from the
covered hansactioa, unless it knows that the certification is eaoneous.
A participant may decide the method and frequency by which it
detexmines this eligibility of its p'rincipals. Each participsnt may, but
is not cequired to, check the Noaprocurement List
9. Nothing contained in the foiegoing shall be constmed to require
establiskunent of a�system of recozds in order to render in good faith the
certification requ'ued by tfiis clause. The lmowledge and iafoxmation
of a participant is not requiced to exceed that wlrich is notmally
possessed by a prudent peison in the oxdinary course of business
_ . . . . . .. _ . .. ._ . _.
dealings.
10. Except for transacflons authorized uadez paragraph (6) of these �
instrucrions, if a participant in a covered transaction Imowingly enters
into a lowec tier covered transaction with a pecson who is suspended,
debaxted, ineligible, or voluntarily excluded from participation in this
traasactian, in addition to other remedies available to the Federal
.. _ , . .... _.. ._ . . .. , . . .
, ..._. _.. , . _. , , ._. , ,...,__ � vetamen
for cause of default �
page 1 oE 2 form HUO-2992 (3/98)
AVISOr
S�no puede usmdiccringlEs.favor
de aviw a su reprcsemanm de PHA
(Agrnria de Alojamirnro Ptibiim) pare
quc Ic propo�c�onm un inthprc[e.
CEEBTOOM!
Yog Oaz kaj nyeem ssa tau Askiv,
nug ws nug ua tuuj Iwmmu kaj
mm uev Ioom (PHA) kom pab nrttiav
nceg aM1ais Ius.
TRANSLATiON
TRAP15 WTION
ryOTiCE!
Ifyou cannotmzd Fnglish,
plase azk Yaur PHA cantact
pvson m provide an inhry�cmr.
NOTICES
Ifyou mnnot erad Engl"vsh.
plmse ukyourPHA contact
person ro pmvide an inKryrercr.
PUBLIC HOUSING AGENCY OF TBE CITY OF SAINT PAUL
FANIII.Y DEVELOPMEV'i' DWELLTI�G LEASE
Unit Identification �': _
Name oCTenant(s): _
Address:
Dwelling Unit: _
Number ofBedrooms:
oa-i�y
The Public Housing Agency of ihe City of Saint Paul (PHA), �n this Lease called "Management" leases to the Tenant Family, �n this
Lease called "TenanP', tLe dwelling unit as dacnbed above accocding to the teixns and condirions stated in tivs Lease. The texm,
"dwelliag uniY', refen [o the living unit and adjacent area assigned fox the TenanYs exclusive use and to the azea(s) assigned in
Section 8. of this Leaze.
1. TERM OE LEASE• RENEWAI.OF LEASE
T'his I.ease begins on , 20_. This Lease will automatically renew annually, unlas euded by either
Management or Tenant as p�ovided in this Lease or as othexwise requued by law.
_�
The TenanYs household hu the right to the ezclusive use and occupancy of tLe uniG This right includes having guests stay in tl�e unit
up to fiheen (15) days per guest per calendaz year. Upon a showing of special circumstances ot need, Management may extend this
period for a reasonable additional time, not to exceed thixty (30) days. Tttis limitation does aot apply ro lrvo-in aides and fostei
children who may xeside in the unit with the coasent of Mauagement.
3. PAYMENTS DUE UNDER THE LEASE
A, Rental PaVments
1. The fust rent payment for the period beginning , 20 � sad ending
20 _, is $ . This payment is due at the time tLis Lease is signed.
2. The monthly rent of $ is due on or before the fust day of each mon� beginning
20 . This monthly rent may change for reasons stated in Section 5 of this
I.ease. If reni is not paid on time, a]ate fee will be chazged m an amount as provided in tl�e Adxnissioa and Occupancy
Policies. A fee will also be charged in an atnount as provided in the Adavssion and Occupancy Policies for checks
remmed for non-sufficient funds or account closed.
3. If Tenant wa¢u ta end this Leue (See Secrion 9.B.), the Tenant is responsible for rent promted on a daIly basis for a
minimum of thizty (30) days after the Tenant Las givea written notice to Management of an Intent to Vacate. IF the
Tenant wants to end this Lease but fails to give Management a written nolice, rent will be cLazged for thirty (30) days
from tk�e day Management leazns the Tenaut haz moved.
B. SecuritvDeposit
The Tenant hu ageed m pay $ as a securiry deposit with Maoagement. The secuxiTy deposit will be hcld by
Management in accordance with tl�e Admission and Occupancy Policies, Minnesota law and Federal regulations.
C. Charecs Duc
Charges for, but not limited to, maintenance and repair, late ren[ payment fee, fee for reNmed checks, and legally allowable
court costs aze due and collecrible two weeks after Management gives written norice to the Tenan[ of the ettarges.
HD-024C—Family Developmrnt Dwelling Leaze
Rcv.7/12000
Page 1 of 5
2. MEMBERS OF fIOUSEHOLD
On1y the following peisons may reside in the dwelling unit with the named Tenant:
o�..a��{
4. UTII,IT7ES
A. Management will pay the ful( cost of wa[er, gazbage collection and sewer service and will fivaish a cange (stove) and
refrigeraCOr. �
B. Tenant is iPSpousibk for the payment of gu, eleciricity and heat
fvs part of the detexminafion of the montWy zeat, Management agreu to adjus[ [he rent by ihe applicable utiliry allowance az
stated in ManagemenYs Adnvssion and Occupancy Policies.
5. REDETERNIINATION OF RENT ELIGIBILITY FOR CONTLYUED OCCUPAI4C1. eVVA UNIT SSZE
A. Redeterm�nationofRent
At leazt once each yeaz, and other times az ducnbed below, Management vrill decide whethe� �e TenanYs renta] rnte should
be changcd, wheiher the dwelling unit size is still appropriate for the siu and/or composition of tLe TenanPS housefiold, and
whelLer the Teuan[ is eligible for continued occupaucy in acmcdance wilh Ihe Admission and Occupuncy Polic�u whicL are
available Soz xeview at the 3+fanagement Office.
As requested by Management at the time of the redetermination, Tenant shall provide accurate cunent informalion
conceming:
1. TLe number ofpeople in Teuant's household, thcir ages, gender and any othet info�tio¢ required by
Management
2. The source and amount of inwme xeceived by everyoae ia t6e TenanYs hovsebold.
3. Any ailowable deductions.
The redetecminauon for continued occupancy will include a review of TenanYs rent paying lilstory, housekeeping inspec¢on
xesults, recoxd of coopemlion with MaaagemenYs pest control progcam and all other Lease compliant bel�avior.
B. Interim Redetermination
The rental rn[e shown in Secfion 3. will remain in effect for the pedod between regulaz xent redeteeminarions unless during
suchperiod:
I. There is an addition oc loss of any adult member to the Tenant's household or the adcLrion of any minor not bom
into the household during tLis tenancy.
2, There is aay incxease in montlily gross household income of $400 or more, whether occuxring due to one income
inerease or due to moxe than one inerease or the cumula6ve incceases of more than one family member.
3. There is any reported decrease in income or an increase in allowances or deductions that wouid result in a rent
decreaze.
4. The cucrent rental rate was calculated for a temporary tssne period due to the inabiliry to accuxately predict income
for an annual period. TLis includes, but is not limited to, all households whose total income is zero.
A change in income or family composifion as specified above must be reported to Management within 10 days of ifs
occurre¢ce.
The effective date for cbanges in ient based on interim redeteaninations will be in accordance with the Admiasion and
Ocwpancy Policies.
If the xental rate is adjusted, Management will mail or deliver a notice of rent adjustrnent to the Tenant in accocdance with Secrion
I 1.
Failure by a Tenant to repor[ any increases in household income during a scheduled rent and income review or as
specified under Section S.B. Interim Redeterminations, or failure to appear for a scheduled rent and income review will be
considered a serious and materia] violation of the Leaze and wIll result in any rent inerease being effective retroactive to
[he time the increase wwld have been made.
C. Chanec of Unit Size
Management will give norice to Tenant that Tenant wilt be rcquired to move to another unit that is decen[, safe and sanitary
and is of an appropriate size under ManagemenPs Occupancy Staadazds in accordance with the Admission and Occupancy
Policies under the following cacumshances:
1. If Management decides tha[ ihe Tenant is living in a unit wMch is lazgex oz smailer tSan tl�e PAA's Occupancy
SEandards allow for the Lousehold size and composirion; or
2. If Management decides that ihe unit is otheiwise inappropriate for the Lousehold size or composihon including, but
not limited to, when a unit modified for 6andicapped persous is being occupied by a household without handicapped
persons; or '
3. If Management decides [hat the unit cequ¢es substantia] repaus or is scheduled for modemizarion or ss not in
deceni, safe aud sanitary condition.
After being no6fied of tLe new uniYs availabiliry, �e Tenant mus[ move to the offered unit witLin thiriy (30) days of the date
of no�catlon. If the Teuant faik to move as required by Management, then lbianagement has the right to take Iegal acROn to
texminate this Lease.
Tenant may ask for an explauation stating the specific grounds of the PHA determination. If the Tenant does not agree with
the detemtinarion, [Le Tenant has the dght to request a heazing under ManagemenPs Gxievance Proceduce.
6. MANAGEMENT'S OBLIGATIONS
Manaeement aprees to do the follorrine:
A. Repair and maintain the dwclling unit, equipment aud appliances, and ihe couunon areas aud faciliees wluch are needed
to keep the housing in decent, safe aud sanitary condition.
B. Comply with all iequuements of applicable s�le and local building and Lousiug codes and FND regulations conceming
matters materially affecting the health or safety of the occupants.
HD-024C-Famity Developmrnt Dweiling Leazc
Rev.7/1f1000
Page 2 of 5
o�•z�y
C. Keep development buildings, facili6u and common azeaz, not otherwise azsigned to tenants for main[enance and
upkeep, in a clean and safe condilioa
D. Mainiain electrical, plumbiag, sanitary, heating, veutilaRng and other facilities and appliances, supplied or reqused to be
supplied by Management in good and safe working order and condirion.
E. Provide lrash and gazbage confaineis for the premises.
F. Supply iunning watcr, and reasonable amouats of hot water and reasonable amounts of Leat at appropriate timu of the
year, all in wmpliance with applicable state law and city oxdinance.
G. Thorouglily clean the dwelling unit as necessary before the trensfer of the Tenant from one dwelling unii to anotLer aad
before a aew Tenant moves in. �
H. Offei the Tenant a replacement dwelling uni; if availablq if the condilion of the TenanYs pruent dwelling unit is
hazazdous to tl�c health or safeTy of the occupanis and ifie condition is not cosected in a reasonable rime. Rent vrill be
abated in proportion to the scriousness of the damage and loss in value of a dwelling if repais aze not made within a
reazonable time or altemztive accommodations are not piovided in accordance with ihis pamgaph, except that no
abatement of rent will occur if the Tenant rejecis the altemative accommodation or if the daznage waz caused by the
Tenant, TenanYs Lousehold or guests.
I. Give the Tenant reasonable notice of wLat ce�cation, release, infosxnation or documentation must be given to
Management, including tLe date by whiCh any such item must be given.
J. \otify the Tenant of the specific grounds for any proposed advetse acrion by blanagemcni.
7. OBLIGATIONS OF TENANTS MEMBERS OF AOUSEHOLD AND GUESTS
The Tenant agrees to obey the follovring nilu. 'Che Tenant is also responsble foz causing memben of the household and guests
to obey the following mles. �
�
�
�
A. TheTenantshall: .
1. Pay zent on the Fust day of the month
2. Pay ceasonable chazges, in accoxdance with the cuxxent schedule of charges posted in the Management Office, for the
repair of damages beyond noanal weaz and tear to tLe unit, development buIldings, facilities, common azcas, or grommds
caused by eitk�er intentional or negligent conduct of Tenant, members of ihe household or guests.
3. Use the unit solely az a private place to live for the Tenant and members of the TenanYs household as idenhfied in
Secrion 2., and not to use the unit or peanit its use for any otber pwpose. This provision does not exclude reasonabie
accommoda[ion of TenanYs guests o1 visitoxs, who axe visiting with Tenant for puiposes otLer than to establish
iesidenry in Saint Paul, for a period of time not ro exceed fifteen (15) days per calendaz yeaz. (See Sec(ion 2).
4. Ask for consent of Management before members of the household engage ia any pcofit making activiries in the dwelling
unit. Management must also decide whether sueh activities aze ]egal and aze incidental to the primary use of the Leased
unit for residence by members of ihe Lousehold.
5. Obey ihe written regulafions posted ia the Management Office. These xegulaflons are madc a part of tltis Lease by
reference.
�'�. 6. Keep the unit in a clean and safe condition
7. Dispose of all garbage, iubbish and other waste from the unit in a sanitary and safe manner.
8. Use only in a reasonable manner all electrical, plumbing heating, ventilating, and other faciliries in the development
buildings and commoa areas.
9. Park vehicles only in designated pazking areas and in a manner wluch will not obstiuct haf£c aud wt peimit any
vehicies to remain in the pazking azea or other part of the housing development when such vehicle is no lo¢ger in
opexaring condirion.
10. Immediately report to the Managemcnt Office any vandalism to the premises.
I i. Immediately repoR to the Maintenance Office any need for repair to the interior or exterior of Ihe dwelling unit and any
other azea used by the Tenant in connecrion with the TenanYs ocwpancy of the unit.
12. Participate in a training program on housekeeping, yard and home care sMlls if Management decides that the condirion
of the unit docs not meet the housekeeping standards set forth by the PHA. Such Iraining will be provided by
Management.
13. Comply with the communiTy service or self-su�ciency requ'uemenu in accordance with Federal ]aw, regulations and
MauagemenYs Adaussion and Occupancy Policies. Each adult member of the Tenaut's household must comply with
these requ'uements.
B. The Tenant shall not:
1. Assign or transfer the Lease or sub-Lease the uniG
2. Provide housing for boazdecs or lodgers.
3. Disturb otha tenanis or neighbors and shall pxevent distuxbance of ofher tenants or neighbocs by guests, visitors or other
persons under conhol of household members.
4. Scatter rubbish, damage, destroy, deface or cemove any part of the dwelling unit or premises, and shall prevent such
scattering of mbbish, damage, deshuclioq defacement or removal by guests, visitors or ofher persons under conlrol of
houschold membeis.
5. Hngagc in, or allow mcmbers of tl�e household, guesis or another person under TenanYs control to engage in any
cEiminal acfivity, including deug-related criminal acRViry, that [luea[ens the healtL, safety, or right to peaceful enjoymen[
of the public housing premises by ott�er tenanis or employees of the Management.
6. Commit any haud iu comection wilh any Federal housing assistance program.
7. Make any repairs or attera4ons or insEall any pexmanently affixed cazpet or any equipment, including, but not limited to,
dooc locks, without the written appcoval of Management Installarion of satellite dishes, antennas or other reception
devices, shall be in accocdance with xules adopted by Management.
8. Have any dogs, cats, fowl, snakes or other anunals on the premises, except sma11 caged birds, fisb in aquariums or small
caged anunals that vrill be kept indools, �n accordance witL the PHA's Pet Policy.
9. Create (by act or omission) or peimit to e�st any condition on the premises whicL results in a risk to tLe pexsonal health
or safeTy of any person or damage to propexty.
10. Engage in, or allow members of the household, guests, or another pexson under the TenanPS conhol to engage in, any
activiTy, including cri:ninal acrivity, wlilch impairs the physical ot socia] environment of the premises, neighborhood, or
the devetopment
HD-024C—Famity Developmene Dwelhng I.caze
Rcv. ]/1@000
Page3 of5
o�.•��y
8. TENANT MAINTENANCE
The Tenant sha11 maintain wallcways, stairs, landings, hallvrnys, grounds, paROS and landscaping adjaccnt to the uuit. If the
Tenant is unable to maintain Uie gounds due to TenanPs age or disability, the Tenant must notify the Managemeat Office. If,
aRer notification from Management for coxrective action, tLe Tenant neglecis to maintaia the azeas assigned, the Teaant shall pay
ro Management all expenses necasary for Management to ataintain or repair these azeas.
9. TERNIINATION OF TFIE LEASE
A. Management will not texminate oc refisse to renew The Leaze and vrill not evict Tenan[ from lhe dwelling uni[ accept foz
serious or xepeated violaROn of material teims of the Leaze or other good cause. Sedous violation of the Lease includes but
is not I'vnitcd to:
i. Failure of the Teuant to timely suppiy to the PHA any certi5cation, releaze, infoxmation or documentalion on Family
income assets or composirion.
2. Noa-payment of Tenant ient or other c]�arges.
3. Shut-off of Tenant-purchazed utilitiw. -
4. FaIlure to accept a eansfer for ceazons speci&ed in Secrion S.C.
5. Any ac¢viry, not just criminal activiTy, that threatens the healt6, safeTy, or right m peacefiil enjoyment of the premises by
other trnants and public housing employees, ot dnvg-mlated aad/or criminal acRViTy on oc off the premises, not just oa
ox near the premises, or alcohol abuse that Mauagement decides interFeres wi[h the health, safery, or right to peaceful
enjoyment of the pcemises by ot6er tenanis or neighbos, wLen such actiriry has been engaged in by a Tenant, a member
of the TenanYs household, a guest or anotha pezsoa under TenanYs control while the Tenant is a Tenant in pubiic
housing.
6. Failure of the Tenant to accept MauagemenYs ofTer of a new lease revised in accordance with Federal law and
regulatioas.
7. Failure of a member of the family Lovsehold to comply with the communiTy service requsements of Federal housing
law and regulatioas.
Minnesoha ]aw provides tha[ a Tenant au[omalically promises not to Imowingly allow illegal drugs on the premises and Ihat the
premises will not be used by the Tenant or otliexs acting under the TenanCs conhol to violate cximinal drug laws. The law
provides that a breach of ffiat promise revokes the TenanYs right to possession of the premises. Minnesota StaNtes, Section
504B301, fur[her provides that if illegal diugs ox othec illegal items aze seized on the premises pursuant to Minnesota StaNtes,
Section 609.5317, Subdivision 1, Tenant is unlawfully detaining the premises, unless tLe Tenant haz a defense under Minnesota
Statutes, Section 609.5317, Subdivuion 3. Eviction proceedings under these c'acumslances are excluded from ManagemenPs
Gnevance Procedure.
B. This Lease may be terminated by the Tenant at any time by giving at least thirty (30) days wdtten notice to Management on
or before tLe ]ast day of the month before tUe month the tenan[ intends on vacating the unit (see Secrion 11C.) The Tenant
must leave the unit in a clean and good condition and return the keys to Management wLen [he Tenant moves ouC Failure to
provide proper written notice or failuxe to leave the unit in a good and clean condition or failure to reNm tk�e keys to
Management may result in additional charges to the Tenant.
G If the signa(s) of the I.ease is no longer a member of the TenanPs household, tltis Lease will te�minate. A new Leue will be
executed and signed by all adult iemaining members of ffie bousehold if those pexsons have not violatcd the teans and
provisions of tUe Lease and the family continues to be eligible fox ]ow-income housing.
D. If tl�e Tenant 4ansfers to another uni[ operated by Management, this I,ease wID texminate and a new Lease wi116e executed
for the unit into which the Tenant moves.
E. Management will give the Tenant written norice of tcxminatlon of the Lease as follows:
1. FouReen (14) days in the case of failure [o pay rent;
Z. A reasonable tixne depending on the seriousness of the siNarion in the caze of a threat or act against the healtU or safeTy
of other tenants, ManagemenYs employees, or other persons; or "
3. T2uxty (30) days in all other cases.
F. Acceptance of rent with Imowledge of good cause for texmination of the Lease shall not be considered a waiver of
ManagemenYs right [o temiinate this Lease on the basis of such good cause nor of ManagemenFs right to assert such good
cause in any legal aclion. `
If the Tenant continues to occupy the dwelling u¢it after the Temtinarion of the Lease, the Tenant agrees to pay Management the
reazonable value of the use of ihe premises for the period that the Tenant continues to occupy the unit. The reuonable value for
t6e use of the premises is equivalent to the amount of rent for such pedod. However, such payments shall not cons[itute rent and
by accepting such payments Management does not waive its right to assert any Lease violations in any legal acrion.
If Management decides to temilnate t6is Lcase, it will give Tenant a written norice wlilch states the reasons for the teanination,
infoans the Tenant of Ivs or her right to reply and informs the Teuant of TenanYs rights under the Grievance Procedure described
in Section 13 of iliis Lease.
10. SNSPECT[ONS AND ACCESS �
A Before mov�in Management and Tenant will inspect the unit. Management will give Tenant a written sta[ement of
condirions of the unit and the equipment provided with the unit. The statement vdll be verified and s�gned by Management
and Tenant. A copy of the statement will be kept by Management in the TenanPs file.
B. Whcn Tenant moves out, Mawgcmcnt will inspect thc unit and fiunish Tenant with a wniten slatement of damages Cor
which Tenant is responsible. If Tenant moves out aRer business hours or on a weekend or holiday, Management will inspect
the uuit on the next business day aRer Tenant has vacated. Management will give Tenant the opporiuuity to be present at this
inspecfion by giving Tenant written norice, within a reasonable time, of tLe time and date of tUis inspection. No notice will
be pxovided if Tenant vacates without notice to Management
C. Managemeat may enter Tenant's unit as follows:
HD-424C —Family Development Dwelling I.ease
Rev.7/1/2000
Page 4 of 5
,-
o�.-��y
I. Management will provide Tenant with hvo (2) days wdtten nofice stating the pu�pose of iis eahy inm the uniS except
that Mauagement wffi provide Tenant vrith reasonable noRce (written or oral) when it is necessary to enter the unit for
making improvements or repaixs. Management cnixy will be between the hours of 8:00 a.m. and 4:30 p.m for the
pu�posu of performing routine insputions and maintenance, including pcst controi opemtions, foz malang
impcovements oi repaus, or to show ihe pcemises foz re-leasing;
2. Mznagement may cnter the unit at any time without advauce notification when there is a zeatonable cause to believe a¢
emergency exists'
3. If all adul[ membecs of the household aze absea[ a[ the time of enhy, Managcment will leave a written statemenc in the
unit specifying ihe date, time and piupose of eatry.
`
.
11. LEGALNOT'ICE
A. P.ny notice to Tenant from Management sLall be in wrifing either.
I. Delivered personally and handed to the Tenant or another member of the TenanYs household who is aa aduli; or
2. Be sent by prepaid fus[ class mail properly addrused
B. If the notice is delivered to a pexson other [han the I'enant, Management will also mail a copy of ffie notice to the Tenant.
C. Any notice Tenant gives to Management shall be in writing and either delivered to a Management employee at the azsigned
Management Office or PHA Cen4a1 Adminis4arive Office, or be properly addressed and sent by first class mail.
12. AB.4�'DON4�NTOFPROPERTY
If Teuant is absent from the unit for fourteen (14) consecutive days and rent is owed, Management Las ihe right to considu tha[
Tenant has abandoned the unit P.ny of TenanPs remaiuing pexsona] propecty will be considered abandoned and may be disposcd
ofby Management accoxding to Minnesota law.
13.
All disputes about the Lease or about the responsibHities of Tenant, TenanPs household or Management will be processed and
xesolved ia accordance with ihe Grievance Proceduce of Management which is in effect at the time the dispute arises. The
Grievance Procedure is posted in tLe Management Office and is made a part of this Lease by reference.
14. ADMISSION AND OCCUPANCY POLSCIES
The Admission and Occupancy Policies refexred to in tivs Lease aze the Advtission and Occupancy Policies as approved and as
amended by the PHA's Board of Coaunissioners and aze made a part of tivs Lease by refueace. A copy of the Admission and
Occupancy Policies and amendments is posted in the Managemeat O�ee and may be exanilned at any time during business
hours.
15. CFIANGES TO LEASE
Changes to [his Leue, other tLan changes in Tenant rent, shall be made only by a written addendum signed by both Management
and Tenant
16. RECEIPT OF LEASE AND OTFIER DOCIIMENTS BY TENANT
The Tenant l�as xeceived executed copies of tlsss Lease and the Grievance Procedure, has been informed that the Admission and
Occupancy Policies aze posted in the Management Office and aze available for inspecrion and undecstands how they all apply to
the Tenant's tenancy.
17. ADDITIONAL PROVISIONS
By signing below, Tenant and Management eater into tlils Lease which will take effect on the date shown in Secfioa 1, TGRM OF
LEASE; RENEWAL OF LEASE on page i of tlus Lease.
PUBLIC HOUSING AGENCY
OF THE CI1'Y OF SAIIVT PAUL
Tenant
Tenant
Datc:
HD-424C-Fami7y Dcvciopmcn[ Dwclling Leazc
Rev.7/12000
Page 5 of 5
By:
Housing Manager
Date:
�i � � �, ¢ S 6 t 1
.�.% 1 � � 'V� � �� a t L.
Presented By:
Council File # p' � a,►j y
Green Sheet # 200829
RESOLUTION
OF SAINT PATL, NIINNESOTA
�!
Referred To: Committee:Date:
1
2 WHEREAS, the Saint Paul Police Department needs authority to implement the attached agreement
3 with the Public Housing Agency of the City of Saint Paul (PHA) to continue the Community Oriented
4 Policing Program (ACOP) from January 1, 2002 through December 2002; and
5
6 WHEREAS, since 1991 the PHA and the City of Saint Paui have collaborated to provide the community
7 policing program known as ACOP to create a drug-and crime-free environment for the safety and
8 protection of residents, employees, and visitors in public housing developments; and
9
10 THEREFORE BE IT RESOLVED, that the City Council authorizes the City of Saint Paul to enter into,
11 and Chief William N�nney to implement an agreement with PHA which includes an indemnification
12 clause. A copy of said agreement is to be kept on file and on record in the Office of Financial Services.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Requested by Department of:
Benanav
Bostrom
Coleman
Hanis
Adopted by Council: Date:
Council
By: ��
Approved by
By: �
Police
By: 3 � d�-
Form Ap�roved by ' Attorney:
:
by
to
DEPPs2TMENT/OFFICEICOUNCIL DATE INITIATED �
Fyolice 3/19/02 GREEN ET No. 200829
TACT PER N PHONE IN A IN�7ULLmA7E
WilliamFumey 292-3588 1 o�uanE++rou�cr n 4 counca����f�t�.
MUST BE ON COUNCIL AGENDA BY (DATE) ^ �
, ` �GrzttATfOPt1E1' �CAERK
u u
�einwm,w�SERVN:E5D6[_ �FlWINCW.SFA1//ACCTG
�YpN�ORlSSISTqNi)_ �NUINNPo61i�5
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
cnoNaEnuesreu
Siguatures requested on the attached Council Resolution authorizing the City of St. Paul to enter into, and
Cluef William Finney to implement the attached agreement with the Public Housing Agency of the City of Saint Paul (PHA).
RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVICE GONTRACTS MUSTANSWERTHE FOLLON9NG QUESTIONS:
1 Has this persoNfirtn evervrorked undera contrectforthis department?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this persoNfirtn ever been a aly employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this perwNfirtn possess a skill not normally possessed by arry currerk city employee?
YES NO
4. Is this personffrtn a fargeted vendon
YES NO
Explain all yes answere on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPOR7UNITY (4VH0, WHAT, WHEN, WHERE, WHI�
The Saint Paul Police Deparhnent needs authority to implement an agreement with the PHA to continue the Community
Oriented Policing (ACOP) Program from January 1, 2002 through December 2002.
✓
ADVANTAGESIFAPPROVED
Ability to partnership with PHA and continue the ACOP Program which provides a drug-and crime-free environment for the
safety of residents, visitors, and employees in public housing developments.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NO7 APPROVED
Increased crime and reduced police protection in public housing developments in Saint Paul.
TOTALAMOUNT OF TRANSACTION E $731,389.00 COSTIREVENUE BU�GE7ED (CIRCLE ONE) YES NO
FUNDING SOURCE PubfiC HollsiIIg AgeIICy Of SalIIt Pa711 ACTIVIN NUMBER 04100 and 34105
FINANCIAL INFORMATION (EXPLAIN) �
Contract No. 02-094 oa' ���
CONTRACT FOR SUPPLEMENTAI, ppLICE SERVICES
This Confract is made and entered into this 1 s ` day of January 2002 by and between the
PUBLIC HOUSING AGENCY OF THE CITY OF SAINT pA,Ui, («p� �d the
CITY OF SAINT PALTL ("City"), acting by and through its DEPA OF
POLICE ("Police DepartmenY') for the provision of specific police services to improve
the safety, security and livability of the PHA°s public housing properties.
�'VI3EREAS, since 1991 the PHA and the City have coliaborated to provide the
°ommunity policing program known as A Commnnity putreach Program ( to
create a drug- and crime-free environment and to provide for the safety and protection of
residents, employees and visitors in public housing developments; and
VVHEREAS, the PHA has been awarded a 2001 Public Housing Drug Eiiminatron
Program (pFIDEp) Grant by the United States Department ofHousing and Urban
Development (HUD) for the purpose o£continuing the ACOP community palicing
program and other drug and crime prevention activities; and
WHEREAS, the City estimates that it will not be requesting reimbursement of all the
2000 PHDEP grant funds awazded for use under Contract No. O1-063. Any such unused
funds may be used on a roll over basis to reimburse the Police Department for services
provided under this Contract No. 02-094 in accordance with Section 6 of this contract.
�'HEREAS, the PHA desires to continue the ACOP program; and
WHEREAS, the City, by and through its Police Departrnent, desires to assist in the effort
by providing effective police services at all PHA locations;
NOW, THEREFORE, the pFi� an d �e City agree as follows:
Section 1. Scope of Services Provided by the City
The City agrees that the services rendered by the personnel assigned to the ACOP urut
under this Contract (licensed, sworn police officers and non-sworn civilian employees)
are in addition to baseline police services, and that routine police patrol and response to
911 calls in public housing developments wi11 continue to be the responsibility of other
Police Department personnel normally assigned to such duties in their areas. The level of
these and ofher baseline police services will not be reduced.
The duties and extent of services of the Police Department shall include, but shall not be
limited to:
A• The City, by and through its Police Deparhnent, wiIl assign one police officer of
at least the rank of sergeant and additional police officers and civilian staff as
stated in the F1T_TD_approved budget for the Public Housing Drug Elimination
Program (pHIjEp) grant to perform specialized patrols to enforce all state and
aa-z'�'�i
Contract No. 02-094
ACOP 2002
Page 2 of 11
local laws and the PHA rules specified in this Contract. Swom officers shall at all
tunes remain part of, subject to and in direct relationship with the Police
Department's chain of command and under Police Department rules, regulations
and standazd operating procedures.
B. The City a�ees to assign police officers to targeted areas during specified periods
of time identified by the PHA and agreed upon by the Police Departznent as high
crime or high workload periods (directed patrol), such as 6 p.m. to 2 a.m. in
certain azeas, to maintain a police patrol presence.
C. The City agrees that the Police Department will employ a community policing
concept and that ACOP personnel will be based at PHA locations as mutually
agreed between the PHA and the Police Deparhnent. The City further agrees that
the Police Department wili develop and maintain communications with residents
and will assist in developing or enhancing crune prevention programs in public
housing communities, including "storefronts", Door Watch programs and block
clubs.
D. The City agees to collect and provide police workload data in public housing
develogment and crnne statistics as described in the PHDEP grant application,
subject to federal and Minnesota state laws. This Contract provides sufficient
basis for the exchange between the City and the PHA of data and information
described in the Contract. A request for information or data outside of the scope
of this Contract shall be in writing.
E. It is further agreed that, upon proper notice but without necessity of a subpoena,
police personnel will appear as witnesses in the PHA's administrative grievance
procedure, civil dispossessory hearings, or other civil ot court proceedings where
the issue includes criminal or quasi-criminal conduct on or near public housing
property involving any resident, member of a residenYs household, or any guest
or guests of a resident or household member, or where the issue includes any
cziminal or quasi-criminal conduct off pubiic housing property involving any
resident or member of a resident's household.
F. Without limiting any of the foregoing, the City agrees that with respect to the
services to be performed by any police personnel in accordance with this
Contract, the appropriate Police Deparhnent Patrol Commander or Supervisor will
meet with resident leadership and management representatives of the PHA on a
routine basis for the purposes of reviewing the enforcement and prevention efforts
and planning for future changes or modifications anticipated by this Contract.
These meetings shall occur at least quarteriy.
G. The City agrees that Police Department personnel assigned to the ACOP unit
work exclusively on public housing related matters, unless they aze needed by the
Police Department as additional support in an emergency situation.
o�.•a�ty
Contract No_ 02-094
ACOP 2002
Page 3 of 11
H. The City agrees that it will pLOVide the assigned personnel with such basic
equipment and vehicles as may be necessary and reasonable in order to aliow the
police officers to cazry out the duties anticipated under this Contract. Any
additional motor vehicles, bicycles or other equipment which are requested by and
are furnished at the expense of the PHA shall remain the property of the PHA.
The PHA and City may mutually agree to lease equipment or vehicles.
I. The Police Department will provide at a minimum sixteen (16) hours of isauung
on community relations and interpersonal communications skills to new staff
assigned to ACOP.
7. 'I'he Police Department shall designate a command officer as the Administrative
Liaison Officer, who will work in concert with the Executive Director of the PHA
or that official's designee. The Administrative Liaison Officer may be the same
person as the officer of the rank of sergeant or higher, as required by Section 1.A.
The Administrative Liaison Officer will perforxn the following duties:
Coordinate the dissemination and processing of police and security reports
in accordance with federal and Minnesota state laws, provide supervisory
assistance, and coordinate in resolving problems or carrying out the
provisions of this Contract;
2. Establish and maintain an ongoing line of communication with Police
Department commanders and other police personnel;
3. Prepaze quarterly progress reports and evaluations of services requested
and provided under this Contract for review by the Executive Director, the
Police Chief, appropriate Deputy Chiefs and Police Depariment
commanders and others as may be requested by the Executive Director or
that official's designee;
4. Initiate and monitor ongoing lines of communication with PHA staff and
resident leaders to effectively employ the community policing concept and
to address in a tunely manner concerns raised by community leaders;
Assure that he or she or a designee will attend Resident Council meetings
and assist in developing resident security programs;
6. Assist or advise the planning and implementation of other o ant-funded
security programs within the PHA; and
Establish a clearly defined process for reporting non-emergency criminal
activities, which shall include prompt reports, including "calls for service"
oa-'a�y
Contract No. 02-094
ACOP 2002
Page 4 of 11
reports, by Police Department staff, in accordance with federal and
Miunesota state laws, to PHA staff of criminal acrivities on PHA property,
to facilitate appropriate response and tracking of such activities.
K. The City agrees that the Police Department will assign at least four ACOP
officers to provide law enforcement activities in the PHA's sixteen hi-rises and
four family developments. These officers will form a four member "Liaison
Team". The "Liaison Team" is responsible for the following:
1. Liaison with management and maintenance staff at defined family and hi-
rise sites.
2. Liaison with resident councils and residents of family and hi-rise sites.
3. Liaison with Rec. CentersBoys and Girls Clubs at the family
developments.
4. Coordinate efforts between PHA, SPPD, attomeys, and courts, to expedite
solutions to specific problems (illegal tenant behavior, violence, etc.)
within PHA.
5. Crisis intervention — assist management and Human Service Coordinators
with these problems.
6. Crime prevention — staff education, resident education, storefronts, safety
and security training, police Neighborhood Assistance Officer/Reserve
opportunities and training.
Hi-Rise patrol and respond to requests for police services.
Section 2. Scope of Services Provided by the PHA
A. The PHA will provide training, where appropriate, to ACOP personnel on public
housing management issues and will assist the Police Department in providing
training to residents and PHA staff on community policing and crime prevention
issues associated with public housing. This training shall include, but not be
limited to, the following:
Crime prevention and security responsibilities;
2. Community organizationlmobilization against the causes of and precursors
to crime;
Drug awaxeness and control;
oa•a�y
Contract No. 02-094
ACOP 2002
Page 5 of 11
4. Orientation and familiarization with the public housing communities for
the assigned officers; and
5. Orientation to the lease contract, and lease compliance enforcement
procedures and policies.
B. The PHA will provide the following in-kind accommodations, services and
equipment:
1. Accommodations — The PHA will provide suitable space to be used as
office space at locations as mutually agreed upon between the PHA and
the Police Department.
2. Services — Office space provided by the PHA will be supplied with all
utilities except telephone. The PHA also shall provide all labor,
equipment and materials necessary to provide routine maintenance and
repair service to maintain the space in good working order, including
maintenance and repair of electrical, plumbing, sanitary, heating,
ventilating and other facilities and appliances supplied by the PHA.
3. Equipment — Office space provided by the PHA will be supplied with
other additional equipment mutually agreed upon in connection with the
performance of this Contract.
4. Modification/Damage — The PHA will make reasonable modifications,
including minor structural, electrical and mechanical changes to the
accommodations provided in order to meet the City's operational needs.
Any damage to the unit or equipment provided by the PHA for City
employees, which the PHA deternunes to be above normal weaz for the
item or accommodation, shall be repaired or replaced by the City at the
discretion of the PHA.
C. The PHA shall provide the Police Department with copies of any assessments,
evaluations or statistical measures it produces or obtains showing results achieved
by ACOP, as measured against the goals and performance objectives specified in
the PHA's PfIDEP grant application.
D. The PHA shall adopt policies and procedures requiring its staff to promptly report
to the Police Department any criminal activities occurring on PHA property, to
facilitate appropriate response to and tracking of such activities.
E. The PHA reserves the right to reasonably request the Police Department to
replace any ACOP personnel for the following reasons:
Neglect or non-performance of duties;
aa-Z�y
Contract No. 02-094
ACOP 2002
Page 6 of 11
2. Disorderly conduct, use of abusive or offensive language, or fighting;
Criininal action;
4. Selling, constuning, possessing or being under the influence of intoxicants,
including alcohol or illegal substances, while on assi�unent to the PHA;
5. Substantiated complaints from public housing residents or management.
The PHA shall provide written enumeration o£the reasons for the request
for the replacement of the ACOP personnel, including documentation and
witnesses to the alleged behaviors.
F. The PHA will provide the City with the applicable PHA rules and regulations for
compliance with this contract.
Section 3. Enforcement of Rules and Regulations
A. The Police Deparhnent is hereby empowered to enforce the following PHA rules
and regulations:
Unauthorized visitors in unoccupied structures of the PHA shall be
removed.
2. Unauthorized visitors on PHA property, creating a disturbance or
othenvise interfering with the peaceful enjoyment of other PHA residents,
shall be removed.
Unauthorized visitors destroying, defacing or removing PHA property
shall be removed and/or criminal enforcement actions shall be taken.
With regazd to the foregoing rules and regulations, the Police Department
is hereby authorized, on behalf of the PHA, to give criminal trespass
wamings to any persons deemed to be in violation of the rules or
regulations, that is, to give notice to any violators that their entry on the
property or premises is farbidden, and to arrest or cause the arrest and
prosecution of any violators, when appropriate.
B. The Police Department shall also enforce the pazking provisions of Saint Paul
Legislative Code, Section 157.20, Pubiic Housing Agency of the City of Saint
Paul — Parking Restrictions.
C. The Police Department is hereby empowered to have removed any and all
vehicles found parked in violation of said rule or regulation, pursuant to
established City procedure for impounding vehicles.
oa-�'�y
Contract No. 02-094
ACOP 2002
Page 7 of 11
D. The Police Department is hereby empowered to enforce such additional PHA
rules and regulations and perform such other duties as shall be specified in any
addenda attached hereto or incorporated herein now or in the future.
E. Nothing herein contained shall be construed as permitting or authorizing police
officers to use any method or to act in any manner in violation of law or their
sworn obligation as police officers.
Section 4. Communications, Reporting and Evaluation
A. Communications — Access to Information. The City agrees that the PHA will
have unrestricted access to all public information, in accordance with federal and
Minnesota state laws, which in any way deals with cruninal activity in any of Yhe
PHA's communities. Such information includes information made public
pursuant to the Miimesota Government Data Practices Act or any other law
making information public or accessible to the PHA. It is further agreed that the
Police Deparhnent will provide to the PHA copies of such incident reports, anest
reports or other public documents which document or substantiate actual or
potential criminal activity in or connected with the public housing developments
in accordance with federal and Minnesota state laws. This information will be
provided at no cost by the Police Department on a regular basis in accordance
with specific procedures that have been or will be established.
B. Reporting. The Police Department will provide reports, in accordance with
federal and Minnesota state laws, to the PHA describing the activities supported
by the PHDEP grant funds. These reports may be provided monthly, quarterly or
as otherwise requested by the PHA and may include the following data:
l. Hours worked: foot, bicycle, motorized, other
2. Calls/requests for service
3. Referrals to City/PHA/agencies
4. Suspicious persons — name and description
5. Vehicles abandoned/towed/stolen
6. Drug paraphemalia confiscated/found
7. Arrests/citations of both residents and outsiders to include age, sex,
ethnicity
8. Property recovered/stolen
9. Counseling of residents and visitors
10. Broken lights/sidewalks
11. Graffiti
12. Conflict resolution; e.g., resolved appazent or actual conflict between two
or more people
13. Vehicle license number of suspicious persons
14. Weapons violations/seized
Contract No. 02-094
ACOP 2002
Page 8 of 11
C. Media Coordination. The Police Department will relay to the Execurive Director
or his designee information related to any major crime or incident that occurs on
PHA property, preferably before the media is informed or as soon as possible, in
accordance with federal and Minnesota state laws.
D. Evaluation. The City and the PHA shall cooperate on fuhue evaluations of the
community policing program in public housing.
Section 5. Plan of Operation
The Police Depariment and the PHA shall continue to administer the ACOP community
policing program as previously, consistent with the PHA's PHDEP grant applications to
HUD. At the request of either party, the parties shall jointly prepaze a more specific plan
of operations for use in preventing or eliminating drug-related crime.
Section 6. Term of Contract
oa-a�y
This contract is effective as of January 1, 2002 and shall continue in effect until the
PHDEP grant funds allowed to be spent under this contract are e�austed (estimated to be
December 31, 2002), or longer if additional funds aze awazded by H[JD or secured from
other sources, unless earlier terminated in accordance with the terms of this Contract.
Section 7. Compensation to the City
A. All compensation to the City will be made on a cost reimbursement basis. The
PHA will reimburse the City for services specified in this Contract in a total
amount not to exceed Six Hundred Ei�htv Seven Thousand Five Hundred Dollars
($687,500) in the following expense category:
Assigned Personnel Salaries
$687,500
Attachxnent A to this Contract illustrates the approximate use of these funds.
B. The PHA shall reunburse the Police Department on a monthly basis, upon
performance of the proposed activities and receipt of invoices evidencing
authorized expenditures.
C. The city shall provide the following documentation in requesting reimbursement:
Copies of Certified Payroll Time Reports documenting names, employee
identification, hours worked in public housing developments, supervisory
approval of the report, and supervisory verification of the necessity for any
overtime worked.
oa -a'►y
Contract No. 02-094
ACOP 2002
Page9ofil
D. All requests for reimbursement are subject to the approval of the PHA's
Executive Director, or that official's designee, and the PHA shall thereafter make
payment of the approved amount within thirty days of receipt of the request for
reimbursement.
Section 8. Audit Requirement
The City and the Police Deparlment shall have theu financial records audited annually
(as part of the City's annual audit) by an independent auditor and provide to the PHA a
copy of the audit report, wkuch is required for the City as a subgrantee of federal funds.
The audit shall include the PfIDEP funds expended under this agreement and shall
conform to the requirements of OMB Circulaz A-128 or later OMB circulazs as
applicable. Any audit finding relating to use of the PHDEP funds under this agreement
must be addressed and cleared in a timely manner.
Section 9. Non-Discrimination
The PHA, the City and the Police Department agree that in the administration of the
program(s) no person shall, on the grounds of race, color, religion, creed, national origin
or ancestry, familial status, sex, status with regard to public assistance, marital status,
disability, age, sexual or affectional orientation, political or other affiliation, be excluded
from participation in the program(s) or be denied benefits of the program(s) and agree to
comply with all federal, state, and local laws regazding discrimination.
Section 10. Data Privacy
All data collected, created, received, maintained, or disseminated by the City, the Police
Department or the PHA for any purposes in the course of the performance of this
Contract is govemed by the Minnesota Government Data Practices Act, Minn. Stat. 13.01
et seq., or any other applicable state statutes, any state rules adopted to implement the
Act, as well as federal regulations on data privacy. The parties agree to abide strictly by
these statutes, niles, and regulations.
The PHA has designated, and the City and the Police Deparhnent agree to designate, a
Responsible Authority pursuant to the Minnesota Govemment Data Practices Act,
Minnesota Statutes Chapter 13, who is the individual responsible for the collection,
maintenance, use and dissemination of any set of data on individuals, govemment data,
or summary data pursuant to this Contract.
Section 11. Indemnification
The City does hereby release, discharge and agree to indemnify, protect, defend and save
harmless the PHA from liability for any cost, damage, expense, injury or other casualty,
to any person whomsoever or property whatsoever caused by or arising out of the Police
Departrnent's use and occupancy of PHA property or services provided under this
Contract No. 02-094
ACOP 2002
Page 10 of 11
Confxact, provided that such indemnification shall not be applicable where a decision or
judgment of a court of competent jurisdiction indicates that said casualty to person or
property was the direct result of acts of commission, omission, negligence or fault of the
PHA, its agents or employees.
Each party agrees that it will be responsible for its own acts andlor omissions in carrying
out the terms of this Agreement and the results thereof to the extent authorized by law
and shall not be responsible for the acts and/or omissions of the other party and the
results thereof. The liability of the City of Saint Paul and the Public Housing Agency of
the City of Saint Paul, and theu respective employees, officials and agents shall be
governed by the provisions of the Minnesota Tort Clauns Act, Minnesota Statutes,
Chapter 466, et seq. and any other applicable law.
Section 12. Certifications regarding Lobbying, Debarment
As required by Ii[3D, the Police Department has executed the Certifications regarding
Lobbying, Debarment and Suspension in Attachments B and C to this Contract; and the
Police Department will include the same certifications when required in any subcontracts
or subgrants related to this Contract.
Section 13. Right of Entry, Tnspection and Repair
The PHA, through its authorized employees or agents, shall have the right to enter the
office spaces assigned by the PHA at any time, without advance notification, when there
is reasonable cause to believe an emergency exists or during regular business hours upon
one (1) day's notice for the purpose of inspection or repair of the office spaces or
equipment therein or for such other purpose as may be deemed necessary by the PHA.
Section 14. Disposal of Personal Property
The PHA shall have the right to sell, destroy or otherwise dispose of any personal
property left on the premises by the Police Department after the Police Deparhnent has
vacated or abandoned the premises.
Section 15. Amendments; Termination
A. Changes in the terms of this Contract may be made only by written amendment
mutually ao eed upon and signed by both pazties.
oa-a�y
B. Either party may terminate this Contract upon providing thirty (30) days written
notice to the other party. Such notice shall be delivered by Certified Mail, Retum
Receipt Requested.
Contract No. 02-094
ACOP 2002
Page 11 of 11
Section 16. Attachments
The foliowing attachments aze hereby incorporated into fhis contract by reference:
E�ibit A: Budget Narrative
E�ibit B: Certification regarding Lobbying
Exhibit C: Certification on Debaxment and Suspension
o�.-�.��
This Contr�act supersedes the most recent contract and all other previous contracts entered
into by the parties for the same purpose as this Contract is made.
By signing below, the Public Housing Agency of the City of Saint Paul, and the City
of Saint Paul, Department of Police enter into this Contract which shall take effect on
the date stated above.
PUBLIC HOUSING AGENCY OF THE CITY OF SAINT PAUL
By:
Its:
CITY OF
By:
Its: Chie
B y —
Its:
BY
�
PAUL DEPARTMENT OF POLICE
r, OFS
sy:
I[s: Mayor, City of St. Paul
B
Its: Direc[or, Human Rights Dept.
ICS: Assistant City Att
�
,, �
, ,
�
� 1
5�5�
��,�( �' C�_ S
� ao����
ExxxazT a
1. ADDITIONAL LAW ENFORCEMENT - ACOP in 2002
BUDGET NARRATIVE (ESTIMATED)
BRIEF PROGRAM DESCRIPTION:
The St. Paul Police Department's ACOP community policing program provides special
police services beyond those provided in other neighborhoods.
The requested funds witl support personnel costs.
Funds Requested for Activity :$731,389 (12 Month Budget)
Amplified Budget Items by Object Class Category (From SF-424A, Section 6.6.)
a. Personnel: ACOP Salaries:
UnitCosts PHDEP
o�-a��
In Kind
(SPPD) Total Budget
(1) SPPD Sergeant @ $64,260 $64,260 $64,260
(unit commander)
(1) SPPD Sergeant @ $64,260 $64,260 $64,260
(11) SPPD Offcers @ $52,179 $530,081 $530,081
PHDEP 2001 roll over $43,889' $43,889
(3) Interpreters (CLO)@ $31 053 $93 159 $93 159
Subtotal ACOP Personnel-15 $731,389 $64,260 $795,649
b. Fringe Benefits-ACOP
�223,856 $223,856
Subtotal Personnel + Fringe before Overtime $731,389 $288,116 $1,019,505
c. OveRime Cost and Overtime Fringe - ACOP
$60,000 $60,000
TOTAL SALARIES PLUS FRINGES PLUS OVERTIME $731,389 $348,116 $1,079,505
d. Training - CEU's for POST License specialized conferences
e. Equipment - TOTAL ANNUALIZED COSTS
(10) police squad cars, @ $3,710
$4,000 $4,000
$37,100 $37,100
f. Supplies: Consumable supplies and printing
postaqe phones for ACOP o�ce squad cell phone $0 $7 875 $7,875
TOTAL TRAINING, EQUIPMENT, AND SUPPLIES $0 $48,975 $48,975
g. Contractual
h. Construction
No Items
No Items
$0 $0 SO
$0 $0 SO
i. Other No Items $0 $0 SO
TOTAL DIRECT CO5T5 $731,389 $397,091 $'Y,'128,480
(Includes $43,889 of 2001 roll over)
*This amount is an estimation by SPPD that will not be used
by December 31, 2001 under contract 01-063. Any roll over
amounts can be used only for ACOP salaries.
o�-���}
DISCLOSURE OF LOBBYING ACTIVITIES ApprovedbyOMB
Comalete this form to disGose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046
See reverse for ublic burden disclosure.
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
� a. contract � a. tiid/offer/application y � a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award For Material Change Only:
d.loan year quarter
e. loan guarantee date of last report
f. loan insurance --
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name
❑ Prime 0 s�tawaraee and Address of Prime:
Tier x , ifknown:
The Public HousinQ Agency of the City of Saint Paul
Saint Paul Police Department 480 Cedar Street, Suite 600
100 E. llth Stxeet SaintPaul,Minnesota 551�1
Saint Pau1, MN 55101
Con ressional District, ifknown: 4th Con ressional District, ifknown: 4th
6. Federal DepartmentlAgency: 7. Federal Progrem NamelDescription:
U.S. Department of Housing and Urban Development
CFDANumber, ifapplicable: 14.854
8. Federal Action Number, ifknown: 9. Award Amount, ifknown:
MN46DEP0010101 $ 1,052,788
70. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (rncluding address if
(if individual, last name, first name, MI): different from No. 10a)
(last name, first name, MI):
N(A N/A
.� .� information �eq�ested Nmugh this fortn Is auNOrized by title 31 U.S.C, section Signature:
1352. Thk dsWSUre o( Iobbying acOVities Is a malerial represenlaGOn o! fact
upon which relianca was placetl byU�e Uer abovewhen Mis NansacEan xas mada print Name: �'illiam K. Finney
w enteretl into. This tlisclosure Is reqWretl pursuant b 31 U.S.C. 1352. This
mfortnaGOn will Ee repwled b IM1e Congrass semi-annually entl will ba availablB for Title: Chief of Police
public fnspecllon. My person who faik W fia ihe reqWred disdwure shall be
suqect k a tivil penalty of not lass ma� S�o,000 a�a �oc mora ma� s�oo.000 ro� 651-291-1111
each such failure.
Telephone No.: J _ Date:
Authorized for Local Reproduction
FEd0f81 �1Se OO�y: Standard Form LLl (Rev. 7-97)
o�-a�y
Certification B: Ceriification Regazding De6srment, Suspension, Ineli-
gib�ity and Vohmtazy Exdusion - Lower Tier Covered 1Yaasactions
I. The prospective lower tier pazticipaat certifies, by submission of
ihis proposal, that neither it nor its principals is presenHy debazred,
suspended, proposed for debarment, declazed iaeligible, or voluniarily
excluded from participatioa in this t�ansaction by any Federat depart-
ment or agency.
2. Where the pzospective lowez Her participant is mmable to certify to
any oF tfie statements in this certificarion, such prospective pa[ticipant
shall attach an e�cplanation to this proposal.
Instructioas for Certificatioa (B)
i. By signing and submitting this proposai, the prospective lowex tier
participani is providing the certification set out below.
2. The certificarion in this clause is a materia] representation oF fact
upon which reliance was placed when this transaction was entered into.
If it is later determined that the prospective lower tier participant
knowingly rendered an ecroneous certification, ia addition to other
remedies available to the Federal Government, the department or
ageacy with which this t�ansaction originated may pursue availa6le
remedies, including suspension and/oz debarmeat.
3. The prospective lower tier participant shall pcovide immediate
written notice to the pexsoa to which this proposal is submitted iFat any
time the pzospective lower tier participant Ieams that its certification
was e2xoaeous when submitted oi has became enoaeous by ceason of
changed ciccumstances.
4. The terms covered transaction, debarred, suspended, ineligibie,
lower tier covered transaction, participant, person, primary cov-
ered transactioa, principal, proposal, and voluntarily exciuded, as
used in this clause, have the meanings set out in the Defiaitioas and
Coverage secrions of rules implementing Execurive Order 12549. You
may contact the person to which this proposal is submitted for assis-
tance ia obtaining a copy of these regulatioas.
5. T'he prospective lower ker participant agrees by submitting this
proposat that, should the proposed covered transaction be eatered into,
it shall not Imowingly eater into any lower tier coveied hansactioa
with a pecson who is debarred, suspended, declazed ineligible, or
voluatarily excluded from participation ia this covered hansaction,
unless authorized by the department ox agency with w3uch tlris trans-
action originated.
6. The pzospecrive lowex tiex participant fiuthet agrees by su6mitting
this proposal ihat it will include ihis clause tifled "Certification
Regarding Debazment, Suspension, IneligibiliTy aad Voluntary Exclv-
sioa - Lower Tier Coveced Transacdoa," wiihout modificatioa, in all
lowei tier covered hansactions and in all solicitations for lower tier
covered transacrions.
7. A pazticipant in a covered 4ansacrion may rely upon a certification
of a prospective participa¢t in a lower tier covered transaction that it
is not debaned, suspeaded, ineligible, or voluntarily excluded from the
covered transaction, unless it lmows that the certificarion is eaoneous.
A participant may decide the method aad frequency by�which it
determines the eligibility of its principals, Each participant may, but
is aot required to, check the Nonprocurement List.
8. Notlring contained in the foregoing shall be construed to require
esta6lishment of a system of records in o'rder to rendex in good faith the
certificarion xequired by this clause. The laiowledge and informarion
of a patticipant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business
dealings,
9. Except for traasactions authorized under pazagraph (5) of these
instructions, if a participaat in a lower covered transacrioa knowingiy
enters into a lower tier covered transacrion with a person who is
suspended, debarred, ineligible, or voluntarily excluded from partici-
paHon in tLis 4ansactioa, in addition to othei cemedies available tA the
Federal Govemment, [he deparUnent or agency with which this trans-
actioa origiaated may pursue available remedies including suspension
aad/or debarment.
Appticant
City of Saint Paul Police Departmeut
Date
Signature ofAuthorized Certifying Offcial
TiNe
Chief of Police
Pa� 2 aE 2 fomt HUD-2992 (3/98)
Certification Regarding
Debarment and Suspension
U.S. Department of Housing
and Urban Development
Certifica&on A: Certification Regarding Debarment, Suspension, and
Other Responsibility Matters - Primary Covered Transactions
1. The prospecflve primary participant cer[ifies to the best of its Imowl-
edge and belief that its principals; �
a. Are nnt preseatly debarred, suspended, proposed for debarment,
declazed ineligible, or voluntarily excluded from covered tcansactions
by any Federal debarment or ageacy;
b. Have not within a three-yeaz period preceding this pmposat,
been convicted of or had a civil judgmeat rendered agaiast them for
commission of fraud or a crimiaal offense in connection with obtain-
ing, attemgting to obtain, or performing a public (Fedecal, State, or
local) transaction or cdatracY undec a public tcansacrion; violation of
Federal or State anritrust statutes or cocnmission of emberzlemeat, theft,
forgery, 6ribery, falsiflcation, or�destrnction o£ zecords, making false
statemedta, or receiving stolen piopecry;
c. Are not pzesenfly indicted for or othenvise criminally ac civilly
charged by a governmental enrity (Federal, State, or local) witli
commission of any of the offenses enumerated in pazagraph (1)(b) of
tlus certification; and
d. Have not within a three-yeaz period preceding tlus application/
proposal had one ar more public transacrions (Federal, State, or local)
teiminated foc cause or default .
2. Whece the prospective primary par4cipant is unable to certify to
any of the statements in this certificafion, such prospective pazticipant
shall attach an explanation to tlris ptoposal.
Inshvctions for Certification (A)
I. By signing and submitting [his pcoposal, the prospec[ive primary
participant is pmviding the certification set out below.
2. The inability of a person to provide the certification iequired below
will not necessarily result ia denial of participatioa in this coveced
transaction. The prospecdve participant shall submit an e�cplanation
of why it cannot pcovide the certificatioa set out below. TLe certifi-
cation or explanatioa will be oonsidered ia connectioa with the
depaztmeat or agency's determination whether to enter into this
transaction. However, failure of the prospecrive primary participant to
fiunish a certification or an explanation shall disqualify'snch person
from participarioa in tlas transacHon. �
3. The certification ia this clause is a material representation of fact
.. . . .. . . .. _.. .
upon which reliance was place when the department or agency deter-
mined to enter into this transaction If it is later determined that the
grospective primazy participant lmowiagly rendeted an eaoneous
certification, in addition to other remedies available to the Federal
Gover¢meat, the department oz agency may terminate this transaction
for cause of defaui�
4. The prospective primary participant shall provide immediate writ-
ten notice to the department or ageacy to whom this proposal is
submitted if at any time the prospective primary.pazticipani leazns that
its certification was erconeous when submitted or fias become ertone-
ous by ceuon of changed cizcumstances.
5. The terms covered transacfion, debarred, suspended, ineligible,
lower tier covered transactlon, participaut, person, primary cov-
ered transaction, principal, proposal, and voluntarity exclnded, as
used in this clavse, have the meanings set out in the Definirions and
Coverege sections of the rules implementing Executive Order 12549.
Yon may contact the depaztrnent or agency to which this proposal is
being submitted for assistance in obtainiag a copy af these regulations.
6. The prospective primaxy participant agxees by submitting this
proposal that, sfiould the pmposed covered fransaction be enteced into,
it shall not lmowingly enter iato any lower tier covered hansactioa
with a pecsoa who is debazred, suspended, declared inelig.'ble, or
voluntarily ezcluded from participation ia this covezed tansaction,
unless authorized by the depar�ent or ageacy enteriag into this
transacHoa.
7. The prospec6ve primazy pacticipant further agees by submitting
this proposal that it wil] include the clause Htled "CertiFication
Regatding Debazment, Suspension, Ineligibility and Voluntary Exclu-
sian - Lower Tier Covered Txansactioa," provided by the department
or agency entering inW this covered transaction,� without modificatioa,
ia all lower tier covered tcansactioas and in all solicitarions for lower
tier covered transactions.
8. A participant in a covered transaction may rely upon a certification
of a prospective par[icipant in a Iower rier covered transactioa that it
is not debarred, suspended, ineligible, or voluntarily excluded from the
covered hansactioa, unless it knows that the certification is eaoneous.
A participant may decide the method and frequency by which it
detexmines this eligibility of its p'rincipals. Each participsnt may, but
is not cequired to, check the Noaprocurement List
9. Nothing contained in the foiegoing shall be constmed to require
establiskunent of a�system of recozds in order to render in good faith the
certification requ'ued by tfiis clause. The lmowledge and iafoxmation
of a participant is not requiced to exceed that wlrich is notmally
possessed by a prudent peison in the oxdinary course of business
_ . . . . . .. _ . .. ._ . _.
dealings.
10. Except for transacflons authorized uadez paragraph (6) of these �
instrucrions, if a participant in a covered transaction Imowingly enters
into a lowec tier covered transaction with a pecson who is suspended,
debaxted, ineligible, or voluntarily excluded from participation in this
traasactian, in addition to other remedies available to the Federal
.. _ , . .... _.. ._ . . .. , . . .
, ..._. _.. , . _. , , ._. , ,...,__ � vetamen
for cause of default �
page 1 oE 2 form HUO-2992 (3/98)
AVISOr
S�no puede usmdiccringlEs.favor
de aviw a su reprcsemanm de PHA
(Agrnria de Alojamirnro Ptibiim) pare
quc Ic propo�c�onm un inthprc[e.
CEEBTOOM!
Yog Oaz kaj nyeem ssa tau Askiv,
nug ws nug ua tuuj Iwmmu kaj
mm uev Ioom (PHA) kom pab nrttiav
nceg aM1ais Ius.
TRANSLATiON
TRAP15 WTION
ryOTiCE!
Ifyou cannotmzd Fnglish,
plase azk Yaur PHA cantact
pvson m provide an inhry�cmr.
NOTICES
Ifyou mnnot erad Engl"vsh.
plmse ukyourPHA contact
person ro pmvide an inKryrercr.
PUBLIC HOUSING AGENCY OF TBE CITY OF SAINT PAUL
FANIII.Y DEVELOPMEV'i' DWELLTI�G LEASE
Unit Identification �': _
Name oCTenant(s): _
Address:
Dwelling Unit: _
Number ofBedrooms:
oa-i�y
The Public Housing Agency of ihe City of Saint Paul (PHA), �n this Lease called "Management" leases to the Tenant Family, �n this
Lease called "TenanP', tLe dwelling unit as dacnbed above accocding to the teixns and condirions stated in tivs Lease. The texm,
"dwelliag uniY', refen [o the living unit and adjacent area assigned fox the TenanYs exclusive use and to the azea(s) assigned in
Section 8. of this Leaze.
1. TERM OE LEASE• RENEWAI.OF LEASE
T'his I.ease begins on , 20_. This Lease will automatically renew annually, unlas euded by either
Management or Tenant as p�ovided in this Lease or as othexwise requued by law.
_�
The TenanYs household hu the right to the ezclusive use and occupancy of tLe uniG This right includes having guests stay in tl�e unit
up to fiheen (15) days per guest per calendaz year. Upon a showing of special circumstances ot need, Management may extend this
period for a reasonable additional time, not to exceed thixty (30) days. Tttis limitation does aot apply ro lrvo-in aides and fostei
children who may xeside in the unit with the coasent of Mauagement.
3. PAYMENTS DUE UNDER THE LEASE
A, Rental PaVments
1. The fust rent payment for the period beginning , 20 � sad ending
20 _, is $ . This payment is due at the time tLis Lease is signed.
2. The monthly rent of $ is due on or before the fust day of each mon� beginning
20 . This monthly rent may change for reasons stated in Section 5 of this
I.ease. If reni is not paid on time, a]ate fee will be chazged m an amount as provided in tl�e Adxnissioa and Occupancy
Policies. A fee will also be charged in an atnount as provided in the Adavssion and Occupancy Policies for checks
remmed for non-sufficient funds or account closed.
3. If Tenant wa¢u ta end this Leue (See Secrion 9.B.), the Tenant is responsible for rent promted on a daIly basis for a
minimum of thizty (30) days after the Tenant Las givea written notice to Management of an Intent to Vacate. IF the
Tenant wants to end this Lease but fails to give Management a written nolice, rent will be cLazged for thirty (30) days
from tk�e day Management leazns the Tenaut haz moved.
B. SecuritvDeposit
The Tenant hu ageed m pay $ as a securiry deposit with Maoagement. The secuxiTy deposit will be hcld by
Management in accordance with tl�e Admission and Occupancy Policies, Minnesota law and Federal regulations.
C. Charecs Duc
Charges for, but not limited to, maintenance and repair, late ren[ payment fee, fee for reNmed checks, and legally allowable
court costs aze due and collecrible two weeks after Management gives written norice to the Tenan[ of the ettarges.
HD-024C—Family Developmrnt Dwelling Leaze
Rcv.7/12000
Page 1 of 5
2. MEMBERS OF fIOUSEHOLD
On1y the following peisons may reside in the dwelling unit with the named Tenant:
o�..a��{
4. UTII,IT7ES
A. Management will pay the ful( cost of wa[er, gazbage collection and sewer service and will fivaish a cange (stove) and
refrigeraCOr. �
B. Tenant is iPSpousibk for the payment of gu, eleciricity and heat
fvs part of the detexminafion of the montWy zeat, Management agreu to adjus[ [he rent by ihe applicable utiliry allowance az
stated in ManagemenYs Adnvssion and Occupancy Policies.
5. REDETERNIINATION OF RENT ELIGIBILITY FOR CONTLYUED OCCUPAI4C1. eVVA UNIT SSZE
A. Redeterm�nationofRent
At leazt once each yeaz, and other times az ducnbed below, Management vrill decide whethe� �e TenanYs renta] rnte should
be changcd, wheiher the dwelling unit size is still appropriate for the siu and/or composition of tLe TenanPS housefiold, and
whelLer the Teuan[ is eligible for continued occupaucy in acmcdance wilh Ihe Admission and Occupuncy Polic�u whicL are
available Soz xeview at the 3+fanagement Office.
As requested by Management at the time of the redetermination, Tenant shall provide accurate cunent informalion
conceming:
1. TLe number ofpeople in Teuant's household, thcir ages, gender and any othet info�tio¢ required by
Management
2. The source and amount of inwme xeceived by everyoae ia t6e TenanYs hovsebold.
3. Any ailowable deductions.
The redetecminauon for continued occupancy will include a review of TenanYs rent paying lilstory, housekeeping inspec¢on
xesults, recoxd of coopemlion with MaaagemenYs pest control progcam and all other Lease compliant bel�avior.
B. Interim Redetermination
The rental rn[e shown in Secfion 3. will remain in effect for the pedod between regulaz xent redeteeminarions unless during
suchperiod:
I. There is an addition oc loss of any adult member to the Tenant's household or the adcLrion of any minor not bom
into the household during tLis tenancy.
2, There is aay incxease in montlily gross household income of $400 or more, whether occuxring due to one income
inerease or due to moxe than one inerease or the cumula6ve incceases of more than one family member.
3. There is any reported decrease in income or an increase in allowances or deductions that wouid result in a rent
decreaze.
4. The cucrent rental rate was calculated for a temporary tssne period due to the inabiliry to accuxately predict income
for an annual period. TLis includes, but is not limited to, all households whose total income is zero.
A change in income or family composifion as specified above must be reported to Management within 10 days of ifs
occurre¢ce.
The effective date for cbanges in ient based on interim redeteaninations will be in accordance with the Admiasion and
Ocwpancy Policies.
If the xental rate is adjusted, Management will mail or deliver a notice of rent adjustrnent to the Tenant in accocdance with Secrion
I 1.
Failure by a Tenant to repor[ any increases in household income during a scheduled rent and income review or as
specified under Section S.B. Interim Redeterminations, or failure to appear for a scheduled rent and income review will be
considered a serious and materia] violation of the Leaze and wIll result in any rent inerease being effective retroactive to
[he time the increase wwld have been made.
C. Chanec of Unit Size
Management will give norice to Tenant that Tenant wilt be rcquired to move to another unit that is decen[, safe and sanitary
and is of an appropriate size under ManagemenPs Occupancy Staadazds in accordance with the Admission and Occupancy
Policies under the following cacumshances:
1. If Management decides tha[ ihe Tenant is living in a unit wMch is lazgex oz smailer tSan tl�e PAA's Occupancy
SEandards allow for the Lousehold size and composirion; or
2. If Management decides that ihe unit is otheiwise inappropriate for the Lousehold size or composihon including, but
not limited to, when a unit modified for 6andicapped persous is being occupied by a household without handicapped
persons; or '
3. If Management decides [hat the unit cequ¢es substantia] repaus or is scheduled for modemizarion or ss not in
deceni, safe aud sanitary condition.
After being no6fied of tLe new uniYs availabiliry, �e Tenant mus[ move to the offered unit witLin thiriy (30) days of the date
of no�catlon. If the Teuant faik to move as required by Management, then lbianagement has the right to take Iegal acROn to
texminate this Lease.
Tenant may ask for an explauation stating the specific grounds of the PHA determination. If the Tenant does not agree with
the detemtinarion, [Le Tenant has the dght to request a heazing under ManagemenPs Gxievance Proceduce.
6. MANAGEMENT'S OBLIGATIONS
Manaeement aprees to do the follorrine:
A. Repair and maintain the dwclling unit, equipment aud appliances, and ihe couunon areas aud faciliees wluch are needed
to keep the housing in decent, safe aud sanitary condition.
B. Comply with all iequuements of applicable s�le and local building and Lousiug codes and FND regulations conceming
matters materially affecting the health or safety of the occupants.
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C. Keep development buildings, facili6u and common azeaz, not otherwise azsigned to tenants for main[enance and
upkeep, in a clean and safe condilioa
D. Mainiain electrical, plumbiag, sanitary, heating, veutilaRng and other facilities and appliances, supplied or reqused to be
supplied by Management in good and safe working order and condirion.
E. Provide lrash and gazbage confaineis for the premises.
F. Supply iunning watcr, and reasonable amouats of hot water and reasonable amounts of Leat at appropriate timu of the
year, all in wmpliance with applicable state law and city oxdinance.
G. Thorouglily clean the dwelling unit as necessary before the trensfer of the Tenant from one dwelling unii to anotLer aad
before a aew Tenant moves in. �
H. Offei the Tenant a replacement dwelling uni; if availablq if the condilion of the TenanYs pruent dwelling unit is
hazazdous to tl�c health or safeTy of the occupanis and ifie condition is not cosected in a reasonable rime. Rent vrill be
abated in proportion to the scriousness of the damage and loss in value of a dwelling if repais aze not made within a
reazonable time or altemztive accommodations are not piovided in accordance with ihis pamgaph, except that no
abatement of rent will occur if the Tenant rejecis the altemative accommodation or if the daznage waz caused by the
Tenant, TenanYs Lousehold or guests.
I. Give the Tenant reasonable notice of wLat ce�cation, release, infosxnation or documentation must be given to
Management, including tLe date by whiCh any such item must be given.
J. \otify the Tenant of the specific grounds for any proposed advetse acrion by blanagemcni.
7. OBLIGATIONS OF TENANTS MEMBERS OF AOUSEHOLD AND GUESTS
The Tenant agrees to obey the follovring nilu. 'Che Tenant is also responsble foz causing memben of the household and guests
to obey the following mles. �
�
�
�
A. TheTenantshall: .
1. Pay zent on the Fust day of the month
2. Pay ceasonable chazges, in accoxdance with the cuxxent schedule of charges posted in the Management Office, for the
repair of damages beyond noanal weaz and tear to tLe unit, development buIldings, facilities, common azcas, or grommds
caused by eitk�er intentional or negligent conduct of Tenant, members of ihe household or guests.
3. Use the unit solely az a private place to live for the Tenant and members of the TenanYs household as idenhfied in
Secrion 2., and not to use the unit or peanit its use for any otber pwpose. This provision does not exclude reasonabie
accommoda[ion of TenanYs guests o1 visitoxs, who axe visiting with Tenant for puiposes otLer than to establish
iesidenry in Saint Paul, for a period of time not ro exceed fifteen (15) days per calendaz yeaz. (See Sec(ion 2).
4. Ask for consent of Management before members of the household engage ia any pcofit making activiries in the dwelling
unit. Management must also decide whether sueh activities aze ]egal and aze incidental to the primary use of the Leased
unit for residence by members of ihe Lousehold.
5. Obey ihe written regulafions posted ia the Management Office. These xegulaflons are madc a part of tltis Lease by
reference.
�'�. 6. Keep the unit in a clean and safe condition
7. Dispose of all garbage, iubbish and other waste from the unit in a sanitary and safe manner.
8. Use only in a reasonable manner all electrical, plumbing heating, ventilating, and other faciliries in the development
buildings and commoa areas.
9. Park vehicles only in designated pazking areas and in a manner wluch will not obstiuct haf£c aud wt peimit any
vehicies to remain in the pazking azea or other part of the housing development when such vehicle is no lo¢ger in
opexaring condirion.
10. Immediately report to the Managemcnt Office any vandalism to the premises.
I i. Immediately repoR to the Maintenance Office any need for repair to the interior or exterior of Ihe dwelling unit and any
other azea used by the Tenant in connecrion with the TenanYs ocwpancy of the unit.
12. Participate in a training program on housekeeping, yard and home care sMlls if Management decides that the condirion
of the unit docs not meet the housekeeping standards set forth by the PHA. Such Iraining will be provided by
Management.
13. Comply with the communiTy service or self-su�ciency requ'uemenu in accordance with Federal ]aw, regulations and
MauagemenYs Adaussion and Occupancy Policies. Each adult member of the Tenaut's household must comply with
these requ'uements.
B. The Tenant shall not:
1. Assign or transfer the Lease or sub-Lease the uniG
2. Provide housing for boazdecs or lodgers.
3. Disturb otha tenanis or neighbors and shall pxevent distuxbance of ofher tenants or neighbocs by guests, visitors or other
persons under conhol of household members.
4. Scatter rubbish, damage, destroy, deface or cemove any part of the dwelling unit or premises, and shall prevent such
scattering of mbbish, damage, deshuclioq defacement or removal by guests, visitors or ofher persons under conlrol of
houschold membeis.
5. Hngagc in, or allow mcmbers of tl�e household, guesis or another person under TenanYs control to engage in any
cEiminal acfivity, including deug-related criminal acRViry, that [luea[ens the healtL, safety, or right to peaceful enjoymen[
of the public housing premises by ott�er tenanis or employees of the Management.
6. Commit any haud iu comection wilh any Federal housing assistance program.
7. Make any repairs or attera4ons or insEall any pexmanently affixed cazpet or any equipment, including, but not limited to,
dooc locks, without the written appcoval of Management Installarion of satellite dishes, antennas or other reception
devices, shall be in accocdance with xules adopted by Management.
8. Have any dogs, cats, fowl, snakes or other anunals on the premises, except sma11 caged birds, fisb in aquariums or small
caged anunals that vrill be kept indools, �n accordance witL the PHA's Pet Policy.
9. Create (by act or omission) or peimit to e�st any condition on the premises whicL results in a risk to tLe pexsonal health
or safeTy of any person or damage to propexty.
10. Engage in, or allow members of the household, guests, or another pexson under the TenanPS conhol to engage in, any
activiTy, including cri:ninal acrivity, wlilch impairs the physical ot socia] environment of the premises, neighborhood, or
the devetopment
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8. TENANT MAINTENANCE
The Tenant sha11 maintain wallcways, stairs, landings, hallvrnys, grounds, paROS and landscaping adjaccnt to the uuit. If the
Tenant is unable to maintain Uie gounds due to TenanPs age or disability, the Tenant must notify the Managemeat Office. If,
aRer notification from Management for coxrective action, tLe Tenant neglecis to maintaia the azeas assigned, the Teaant shall pay
ro Management all expenses necasary for Management to ataintain or repair these azeas.
9. TERNIINATION OF TFIE LEASE
A. Management will not texminate oc refisse to renew The Leaze and vrill not evict Tenan[ from lhe dwelling uni[ accept foz
serious or xepeated violaROn of material teims of the Leaze or other good cause. Sedous violation of the Lease includes but
is not I'vnitcd to:
i. Failure of the Teuant to timely suppiy to the PHA any certi5cation, releaze, infoxmation or documentalion on Family
income assets or composirion.
2. Noa-payment of Tenant ient or other c]�arges.
3. Shut-off of Tenant-purchazed utilitiw. -
4. FaIlure to accept a eansfer for ceazons speci&ed in Secrion S.C.
5. Any ac¢viry, not just criminal activiTy, that threatens the healt6, safeTy, or right m peacefiil enjoyment of the premises by
other trnants and public housing employees, ot dnvg-mlated aad/or criminal acRViTy on oc off the premises, not just oa
ox near the premises, or alcohol abuse that Mauagement decides interFeres wi[h the health, safery, or right to peaceful
enjoyment of the pcemises by ot6er tenanis or neighbos, wLen such actiriry has been engaged in by a Tenant, a member
of the TenanYs household, a guest or anotha pezsoa under TenanYs control while the Tenant is a Tenant in pubiic
housing.
6. Failure of the Tenant to accept MauagemenYs ofTer of a new lease revised in accordance with Federal law and
regulatioas.
7. Failure of a member of the family Lovsehold to comply with the communiTy service requsements of Federal housing
law and regulatioas.
Minnesoha ]aw provides tha[ a Tenant au[omalically promises not to Imowingly allow illegal drugs on the premises and Ihat the
premises will not be used by the Tenant or otliexs acting under the TenanCs conhol to violate cximinal drug laws. The law
provides that a breach of ffiat promise revokes the TenanYs right to possession of the premises. Minnesota StaNtes, Section
504B301, fur[her provides that if illegal diugs ox othec illegal items aze seized on the premises pursuant to Minnesota StaNtes,
Section 609.5317, Subdivision 1, Tenant is unlawfully detaining the premises, unless tLe Tenant haz a defense under Minnesota
Statutes, Section 609.5317, Subdivuion 3. Eviction proceedings under these c'acumslances are excluded from ManagemenPs
Gnevance Procedure.
B. This Lease may be terminated by the Tenant at any time by giving at least thirty (30) days wdtten notice to Management on
or before tLe ]ast day of the month before tUe month the tenan[ intends on vacating the unit (see Secrion 11C.) The Tenant
must leave the unit in a clean and good condition and return the keys to Management wLen [he Tenant moves ouC Failure to
provide proper written notice or failuxe to leave the unit in a good and clean condition or failure to reNm tk�e keys to
Management may result in additional charges to the Tenant.
G If the signa(s) of the I.ease is no longer a member of the TenanPs household, tltis Lease will te�minate. A new Leue will be
executed and signed by all adult iemaining members of ffie bousehold if those pexsons have not violatcd the teans and
provisions of tUe Lease and the family continues to be eligible fox ]ow-income housing.
D. If tl�e Tenant 4ansfers to another uni[ operated by Management, this I,ease wID texminate and a new Lease wi116e executed
for the unit into which the Tenant moves.
E. Management will give the Tenant written norice of tcxminatlon of the Lease as follows:
1. FouReen (14) days in the case of failure [o pay rent;
Z. A reasonable tixne depending on the seriousness of the siNarion in the caze of a threat or act against the healtU or safeTy
of other tenants, ManagemenYs employees, or other persons; or "
3. T2uxty (30) days in all other cases.
F. Acceptance of rent with Imowledge of good cause for texmination of the Lease shall not be considered a waiver of
ManagemenYs right [o temiinate this Lease on the basis of such good cause nor of ManagemenFs right to assert such good
cause in any legal aclion. `
If the Tenant continues to occupy the dwelling u¢it after the Temtinarion of the Lease, the Tenant agrees to pay Management the
reazonable value of the use of ihe premises for the period that the Tenant continues to occupy the unit. The reuonable value for
t6e use of the premises is equivalent to the amount of rent for such pedod. However, such payments shall not cons[itute rent and
by accepting such payments Management does not waive its right to assert any Lease violations in any legal acrion.
If Management decides to temilnate t6is Lcase, it will give Tenant a written norice wlilch states the reasons for the teanination,
infoans the Tenant of Ivs or her right to reply and informs the Teuant of TenanYs rights under the Grievance Procedure described
in Section 13 of iliis Lease.
10. SNSPECT[ONS AND ACCESS �
A Before mov�in Management and Tenant will inspect the unit. Management will give Tenant a written sta[ement of
condirions of the unit and the equipment provided with the unit. The statement vdll be verified and s�gned by Management
and Tenant. A copy of the statement will be kept by Management in the TenanPs file.
B. Whcn Tenant moves out, Mawgcmcnt will inspect thc unit and fiunish Tenant with a wniten slatement of damages Cor
which Tenant is responsible. If Tenant moves out aRer business hours or on a weekend or holiday, Management will inspect
the uuit on the next business day aRer Tenant has vacated. Management will give Tenant the opporiuuity to be present at this
inspecfion by giving Tenant written norice, within a reasonable time, of tLe time and date of tUis inspection. No notice will
be pxovided if Tenant vacates without notice to Management
C. Managemeat may enter Tenant's unit as follows:
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I. Management will provide Tenant with hvo (2) days wdtten nofice stating the pu�pose of iis eahy inm the uniS except
that Mauagement wffi provide Tenant vrith reasonable noRce (written or oral) when it is necessary to enter the unit for
making improvements or repaixs. Management cnixy will be between the hours of 8:00 a.m. and 4:30 p.m for the
pu�posu of performing routine insputions and maintenance, including pcst controi opemtions, foz malang
impcovements oi repaus, or to show ihe pcemises foz re-leasing;
2. Mznagement may cnter the unit at any time without advauce notification when there is a zeatonable cause to believe a¢
emergency exists'
3. If all adul[ membecs of the household aze absea[ a[ the time of enhy, Managcment will leave a written statemenc in the
unit specifying ihe date, time and piupose of eatry.
`
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11. LEGALNOT'ICE
A. P.ny notice to Tenant from Management sLall be in wrifing either.
I. Delivered personally and handed to the Tenant or another member of the TenanYs household who is aa aduli; or
2. Be sent by prepaid fus[ class mail properly addrused
B. If the notice is delivered to a pexson other [han the I'enant, Management will also mail a copy of ffie notice to the Tenant.
C. Any notice Tenant gives to Management shall be in writing and either delivered to a Management employee at the azsigned
Management Office or PHA Cen4a1 Adminis4arive Office, or be properly addressed and sent by first class mail.
12. AB.4�'DON4�NTOFPROPERTY
If Teuant is absent from the unit for fourteen (14) consecutive days and rent is owed, Management Las ihe right to considu tha[
Tenant has abandoned the unit P.ny of TenanPs remaiuing pexsona] propecty will be considered abandoned and may be disposcd
ofby Management accoxding to Minnesota law.
13.
All disputes about the Lease or about the responsibHities of Tenant, TenanPs household or Management will be processed and
xesolved ia accordance with ihe Grievance Proceduce of Management which is in effect at the time the dispute arises. The
Grievance Procedure is posted in tLe Management Office and is made a part of this Lease by reference.
14. ADMISSION AND OCCUPANCY POLSCIES
The Admission and Occupancy Policies refexred to in tivs Lease aze the Advtission and Occupancy Policies as approved and as
amended by the PHA's Board of Coaunissioners and aze made a part of tivs Lease by refueace. A copy of the Admission and
Occupancy Policies and amendments is posted in the Managemeat O�ee and may be exanilned at any time during business
hours.
15. CFIANGES TO LEASE
Changes to [his Leue, other tLan changes in Tenant rent, shall be made only by a written addendum signed by both Management
and Tenant
16. RECEIPT OF LEASE AND OTFIER DOCIIMENTS BY TENANT
The Tenant l�as xeceived executed copies of tlsss Lease and the Grievance Procedure, has been informed that the Admission and
Occupancy Policies aze posted in the Management Office and aze available for inspecrion and undecstands how they all apply to
the Tenant's tenancy.
17. ADDITIONAL PROVISIONS
By signing below, Tenant and Management eater into tlils Lease which will take effect on the date shown in Secfioa 1, TGRM OF
LEASE; RENEWAL OF LEASE on page i of tlus Lease.
PUBLIC HOUSING AGENCY
OF THE CI1'Y OF SAIIVT PAUL
Tenant
Tenant
Datc:
HD-424C-Fami7y Dcvciopmcn[ Dwclling Leazc
Rev.7/12000
Page 5 of 5
By:
Housing Manager
Date: