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261574 � . . ` CITV CLER'K � �� ` FINANCE GITY OF SAINT PALTL Council � DEPARTMENT B �nAYOR File NO. _ . • ��D � r in�nce Ordinance N 0. , _ Presented By Referred To Committee: Date Out of Committee By Date An ordinance amending Ordinance No. 3250, entitled: "An admi.nistrative ordinance relating to the Civil Service Bureau of the City of Saint Paul, approving and adopting rules and regulations therefor, " approved August 20, 1914, as amended. THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN; Section 1. That Ordinance No. 3250, approved Aug�,st 20, 1914, as amended, be and the same is hereby further amended by striking out of Section 1 A the word "Commissioner", and by substituting in lieu thereof the word "Commission". Section 2. That said ordinance, as amended, be and the same is hereby further amended by striking out Section 1 B, and by substituting in lieu thereof the following: "B The Director of Personnel sha11 administer the personnel system of the City. He shall be subject to the general control and super- vision of the Mayor but subject to his paramount obligation to the Civil 5ervice Commission with reference to the duties assigned by it. He shall be responsible for the administration of all Civil Service Rules and Regulations and City employee rECOrds. He sha11 prepare, in accordance with the Charter, amendments to these Rules deali.ng with all matters necessary to the administration of the City personnel system on a merit basis, and such amendments shall be submitted _ for review by the Civil Service Commission and adoption by the Council. " -1- Yeas CBut erLME Na s Requested by Department of: Y � Konopatzki _� In Favor ' Levine Meredith � Against BY � Roedler Tedesco Mme.President �; H�7,nt Form Approved by City Attorney Adopted by Council: Date Certifi a ed by Co '1 retary BY By °Approved by Ma r: Date — , Approved by Mayor for Submission to Council � gy � , ' . . , � , ��, � Section 3. That said ordinance, as amended, be and the same is hereby further axnended by striking out the first two sentences in Section 2 under the heading "DEFINITIONS--", and by substituting in lieu.thereof the following: "DEFINITIONS-- The word "Commission" used alone shall mean the Civil Service Commission of the City of St, Paul. The word "Director" used alone shall mean the Director of Personnel of the City of St.-Paul. The word "Office" shall mean the Civil Service Office. " Section 4. That said ordinance, as amended, be and the same is hereby further amended by striking out the word "Auditorium" where it appears in Section 3 B, and by substituting in lieu thereof the word "Civic Center". Section 5. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 8 A 5, where it appears at the end of the paragraph, the following: "a committee comprised of the following: the Chief Engineer, the Chief Accountant, the City Architect, the Valuation and Assessment Engineer, the General Manager--Water Department, the Director of Libraries, the Director of City Planning, and the Chief Examiner and Director of Personnel; subject to the approval of the Mayor and the Comptroller. " , and by substituting in lieu t�i.ereof the following: "the City Administrator and the Director of Personnel; subject to the appro�ral of the Mayor,and the Civil Service Commission. " Section 6. That 5aid ordinance, as amended, be and the same is hereby further amended by striking out the word "Commissioner" where it appears in Section 8 D, and by substituting in lieu thereof the word "Commis sion". _2_ , . • �� {� . • �`�� . � Section 7. That said ordina.nce, as axnended, be and the saxne is hereby further amended by striking out the word "Commissioner" where it appears in Section 9 � 3, and by substituting in lieu thereof the word "C ommi s sion". Section 8. That said ordinance, as amended, be and the same is hereby further amended by striking out the title "Comptroller" where it appears in the first paragraph of Section 9 B 4, and by substituting in liet�. thereof the title "Mayor". Section 9. That said ordinance, as amended, be and the same is hereby further amended by striking out the title "Comptroller" wher.� it appears in the second paragraph of Section 9 B 4, and by substituting in lieu thereof the title "Director of Finance and Management Services". Section 10. That said ordinance, as amended, be and the same is hereby further amended by striking out the words "Bureau" and the title "Commissioner", where they appear in Section 10 A, and by substituting in lieu thereof, respectively, the words "Office" and the title "Commission". Section 11. That said ordinance, as amended, be and the same is hereby further a.mended by striking out of Section 10 B the word "Com- missioner", and by substituting in lieu thereof the word "Commission"; and by striking out the word "his", and by substituting in lieu the reof the word "its". Section 12. That said ordiuiance, as amended, be and the same is hereby further amended by striking out of Section 10 E and Section 10 F the word "Bureau", and by substituting in lieu thereof the word "Office". Section 13. That said ordinance, as amended, be and the same is hereby further amended by i.nserting commas in Section 10 G before and after the words "or for reinstatement". . -3- . • . �� . �j�'� Section 14. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 11 B and Section 11 C 2 and 5ection 11 C 4, the word "Commissioner", and by substituting in lieu thereof the word "Commission". Section 15. That said ordinance, as amended, be and the sa.me is hereby furthe r amended by striking out of Section 12 A the word "Com- missioner", and by substituting in lieu thereof the word "Commission". Section 16. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 12 B and Section 12 C the word "Bureau", and by substituting in lieu thereof the word "Office". Section 17. That said ordinance, as amended, be and the same is hereby further amended by striking ont of Section 13 D the word "Bureau", and by substituting in lieu thereof the word "Office". 5ection 18. That said ordinance, as amended, be ax�.d the same is hereby further amended by striking out of Section 14, wherever it appears, the word "Commissioner", and by substituting in lieu thereof the word "Commission". Section 19. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 18 B the word "Bureau", and by substituting in lieu thereof the word "Office". Section 20. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 20, wherever it appears, the word "Commissioner", and by substituting in lieu thereof the word "C ommi s sion". Section 21. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 21 the word "Com- missioner", and by substituting in lieu thereof the word "Commission". _4_ � � . . ��1 � � . �� Section 22. That said ordinance, as amended, be and the same is ��, '�/ hereby further a.mended by striking out of Section 22, wherever it appears, � the word "Bureau", and by substituting in lieu thereof the word "Office". Section 23. That said ordinance, as amended, be and the same is hereby further axnended by striking out the letters for subsections D, E, F, and G, and by substituting in lieu thereof, respectively, the letters C, D, E, and F. Section 24. That said ordinance, as amended, be and the same is hereby further amended by striking out of the second paragraph of Section 23 the word "Bureau" and the title "Commissioner", and by sub- stituting in lieu thereof, respectively, the word "Office" and the title "Commis sion". Section 25. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 24 A and Section 24 C, wherever it appears, the word "Commissio�.er", a.nd by substituting in lieu thereof the word "Commission"; and by striking out of Section 24 C the word "Bureau", and by substituting in lieu thereof the word "Office". 5ection 26. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 25, wherever it appears, the word "Commissioner", and by substituting in lieu thereof the word "Commis sion". Section 27. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 26 A and Section 26 C, wherever it appears, the word "Commissioner", and by substituting in lieu thereof the word "Commission"; and by striking out of Section 26 A the words "sixty days.", and by substituting in lieu thereof the words "sixty working days. " -5- . . �� • 1` �v�t� Section 28. That said ordinance, as amended, be and the same is '` hereby further amended by striking out of Section 27 the word "Bureau", and by substituting in lieu thereof the word "Office". Section 29. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 29, wherever it appears, the word "Bureau", and by substituting in lieu thereof the word "Office". Section 30. That said ordinance, as amended, be and the same is . hereby further amended by striking out Section 31, and by substituting in lieu thereof the following: "Section 31 SU5PENSIONS-- , For disciplinary purposes, heads of departments shall have power to suspend, without pay, any officer or employee for a period not exceeding thirty days, but successive suspensions of the same.person shall not be allowed. The employee may ask for a xeview of his suspension by the Civil Service Com- rnission. The Comrnission may sustain the suspension, or reduce or cancel the suspension if it is determined that the number of days of suspension were excessive or unjustified. " .. _ _. Section 31. That said ordina.nce, as amended, be and the same is hereby further amended by stri.king out of 5ection 32 A 3 and Section 32 A 5 the word "Commissioner", and by substitutzng in lieu thereof the word "C ommis sion". Section 32. That said ordinance, as amended, be and the same is hereby further amended by striking out Section 32 B (r), and by substituting in lieu thereof the following: "(r) Has been absent from duty without leave contrary to the Givil 5ervice Rules or has failed to report after leave of absence has - expired or after such leave of absence has been disapproved or revoked and canceled by the Commission; provi.ded, however, that i.f such absence or failure to report is excusable, the appointing officer aa�.d the Commission may ignore the charges; or". Section 33. That said ordinance, as amended, be and the same is hereby further amended by striking out the period at the end of Section 32 B (t), and by substitu.ting in lieu thereof " ; or " . _6_ . ,` �� Section 34. That said ordinance, as amended, be and the same is hereby further axnended by striki.ng out the letters for subdivisions (t) and (u), and by subsia.tuting in lieu thereof, respectively, the letters (s) and (t). , Section 35. That said ordinan.ce, as amended, be and the same is hereby further amended by striking out of Section 34 C the word'�om- missioner", and by substituting in lieu thereof the word "Commission". Section 36. That said ordinance, as amended, be and the same is hereby further amended by striking out of 5ection 35 A the word "Com- missioner", and by substituti.ng in lieu thereof the word "Commission". Secti.on 37. That said ordi.nance, as amended, be and the same is hereby further amended by striking out the word "Bureau", at the end of Section 35 B, and by substituting in lieu thereof the word "Office". Section 38. That said ordinance, as amended, be and the same is hereby further am�nded by striking out of Section 35 E 5,,Section 35 E 6, and Section 35 E 9, wherever it appears, the word "Commissioner", and by substituti.ng in lieu thereof-th.e word "Commission". Section 3g. That sa.id ordinance, as amended, be and the same is hereby further a.mended by striking out, wherever it appears in Section 35 E 6, the word "Bureau", and by substituti.ng i.n lieu thereof the word "Office". Section 40. That said ordinance, as amended, be and the same is hereby further amended by striki.ng out of Secizon 35 E 10 the following s entence: "This provision shall apply to all persons who have been placed on sick leave without pay within the two-year period prior to the effective date of this ordinance. " Section 41. That said ordinance, as amended, be and the same is hereby further amended by striking out the numbers for subdivisions 3, 4, 5, 6, 7, 8, 9, 10, 11, and 12, and by substituting i.n lieu thereof, respectively, the nuxnbers 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11. � -?- . . �`.'�[� ��. . �� Section 42. That said ordinance, as amended, be and the same is hereby further amended by striking out, wherever it appears in Section 35 F 1 (a), Section 35 F 4, ar�.d Section 35 F 15, the word "Commissioner", and by substitutin.g in lieu thereof the word "Commission". Section 43. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 35 F 1 (a) and Section 35 F 13 the word "Bureau", and by substituting in lieu thereof the word "Office". Section 44. That said ordinance, as amended, be and the same is hereby further amended by stri.king out, where it appears at the end of Section 35 F 12, the words "the Charter. ", and by substituting in lieu thereof the words "Section 39 of the Rules. " Section 45. That said ordinance, as amended, be and the same is hereby further amended by striki.ng out, wherever it appears in Section 36, the word "Commissioner", and by substituting in lieu thereof the word "Commis sion". Section 46. That said ordinance, as amended, be and the same is hereby further amended by stri.king out, wherever it appears in Section 39 D, Section 39 F, and Secti.on 39 I, the word "Commissioner", and by sub- stituting in lieu thereof the word "Commis sion". Section 47. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 40 A and Section 40 B the word "Bureau", and by substituting in lieu thereof the word "Office". Section 48. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 40 A the words "by order of the Commissioner in writing", and by substi.tuting in lieu thereof the words "by order of the Commission"; and by stri.king out of said Section the words "submitted to the Commissioner", and by subsfia.tuta.ng in lieu thereof the words "submitted to the Director of Personnel". _ _8_ . � r . . �V , ��'ti. Section 49. That said ordi.nance, as amended, be and the same is '�� hereby further amended by striking out of Section 41 the word "Com- missioner", and by substituting in lieu thereof the word "Commission". Section 50. That said ordinance, as amended, be and the same is hereby further axnended by striking out of Secti.on 42 the word "Bureau", a.nd by substituti.ng in lieu thereof the word "Office". Sectiqfh�.51. That said ordi.nance, as amended, be and the same is hereby further amended by striking out, wherever it appears in Section 43, the word "Bureau", and by substituting in lieu thereof the word "Office". Section 52. That said ordinanQe, as amended, be and the same is hereby further amended by stri.ki.ng out, wherever it appears in Section 44A, the word "Bureau", and by substituting in lieu thereof the word "Office". Section 53. That said ordinance, as amended, be and the same is hereby further axnended by stri.king out of Sectzon 44 B a.nd Seetion 44 E, ., the word "Commissioner", and by substituti.ng in lieu thereof the word "Commis sion". Section 54. That said ordinance, as amended, be and the same is hereby further amended by striking out, wherever it appears in Section 45 C, the word "Commissioner", and by substituting in lieu thereof the word "Commis sion". Section 55. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 45 D the word "Bureau", and by substituting i.n lieu thereof the word "Office". Secfa.on 56. That said ordinance, as amended, be and the sam,e is hereby further amended by striking out of Section 46 B the word "Bureau", and by substituting in lieu thereof the word "Office"; and by striking out of said Section the word "Comptroller", and by substituting in lieu thereof the words "Accounting Division". -9- WH17E - CrfY•C�LERK PINK - FINANCE GITY OF SAINT PAITL Council CANqRV - DEPARTMENT Flle NO. ��'�,� BLUE < i-l�AYOR . . � • � �f� • Z �znce Ordinance N 0. ��'7 / � Presented By Referred To Committee: Date Out of Committee By Date Section 57. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 46 D the word "Com- missioner", and by substituting in lieu thereof the word "Commission". Section 58. That said ordinance, as amended, be and the same is - hereby further amended by striking out the letter for subsection D, and by sub stituting in lieu the r e of the lette r C, Section 59. �'�.at said ordinance, as amended, be and the same is hereby further amended by S�triking out of Section 47 A the word "Com- missioner", and by substituting in lieu thereof the word "Commission". Section 60. That said ordinance, as amended, be and the same is hereby further amended by striking out of Section 47 B and Section 47 C the word "Bureau", and by substituting in lieu thereof the word "Office". Section 61. This ordinance shall take effect and be in force thirty days after its passage, approval, and publication. Approved: hairman � Civzl Service Commi ' n -10- COUNCILMEIV Requested by Department of: Yeas Butler Nays � Konopatzki In Favor Levine Meredith �_ Against BY �Roedler Tedesco Mme.President ��ia� Hunt JUL 2 0 1973 Form Appr�qved by City Attorney Adopted by Council: Date (� � , Certi ' ed by Co c y BY By �i � Appro d by Mayor f Submission to Council ` Approv Ma . Date �/,/� �y G�. � PUBLI�HED 8 � 3 G-� ��,� � 261�� CITY OF SAINT PAUL OFFICE OF THE CITY ADMINISTRATOR FRANK D. MARZITELLI May 22, 1973 To: Hon. Lawrence D. Cohen, Mayor 347 City Hall From: Frank D, Marzitelli � a City Administrator 615 City Hall Subject: Amendment t�p Ordinance No. 3250 (housekeeping ordinance) bringing up to date the Civil Service Rules in conformance with the City Charter We respectfully request that this amendment to Ordinance No. 3250 be � submitted to the City Council. City Hall, Saint Paul, Minnesota 55102 O �� 1 C I L E ��/� IV S RVICE RULE5 � • AND CLASSIFICATION PLAN As Approved By Council Ordinance No. 3250 as amended Section 1 A The following rules and regulations, prepared and submitted by the Civil Service Commissionrrr, so far as they apply, shall govern the Classified Civil 5ervice of the City of St. Paul. $`��'-�te�-C,hi,�f�Examiner under the direction of the Civil Servic�„�.e3nrrrt� . � t sion� shal� ar e of all exam' , upervision of all �;;, !`.,. . . ---records, and control of all ecial examiners; he shall � j" in generala,, ommissioner, be executive ' istrative �}reati'o�the Civil Service Bureau. � 5ection ,�' 2 DEFINITIONS-- � The word "Commissions" used alone shall mean the Civil Service Com- • �� missioni�s of the City of St. Paul. votd "Ii�rsotc�or" ussd al.ans �lull sWi � D�r�ot.oa�' ot P�omr►1 ot th� Cit,�► o�!' St. Paul.� The word �-''" shall mean the Civil Service $�- a :.�tl�, ,�.-_ " `:� .•! ; � r � - i .: The terms "regular appointee" or "regular appoin�ment" shall mean any appointee, appointment, employment, or reinstatement in the Classified 5ervice other than temporary, provisional, or emergency appointments. The word "position " shall mean any specific office, employment,or job callirig for the performance of certain duties, and for the exercise of cer- tain responsibilities by one individual. A position may be either occupied a or vacant, � The term "class of positions" or "class" shall mean a group of positions sufficiently similar with respect to duties and responsibilities that the � same descriptive title may be used to designate each position allocated to the class, that the same entrance qualifications may be required of appli- � cants for employment,that the same tests of fitness may be used to choose � qualified employees, and that the same rate of pay may be applied with equity to all positions in the class. � � The word "grade" shall mean a group of classes of positions sufficiently � s similar with respect to the level of duties and responsibilities or with re- spect to the prevailing rates in this area for comparable work that the � same rate of pay may be applied with equity to all classes of positions in � • the grade. N �S�r T�irsa�t�or at Psrso�l �11 ad�iniirt�sr the p�raaae�]. �0►+stwn ot the Qi�y. H� +rt►al]. bs ��'� � � �`�' ��l � �� a� �Is s ue d 7-1-6 7 � hia �� ob�ligi►tiao� �t�o t2�s Citril �arrl.e� Ca■�3ariaa rith r�fia�an� �o �' S�irri��R�seulattSans�+�t�► ��.� +�11 p�.�� 2 �d.tb �hhs Gharf�s, a�oc�a�a to tl�i+t RW�s d�aiing ttit2t al]. n�►tt�slil aro�NSaYy to i�! ��l�ieairti's's�ioa ot t� tii�Y Perao�t►1 s�y'ate� at a rri6 ba�i�, a�d snoh � rlsa3l br � _ 2�.��,. Se ction �� 2 conx. 2 Whenever in these Rules "appointing officer" is usect"�e-term shall in- clude, for the purpose of these Rules, appointing body also, where the ap- • pointment is not made by an individual officer, - Wherever in these Rules the masculine noun or pronoun is used it shall be understood to include the feminine. Section 3 THE CLASSIFICATION PLAN-- The Classifieation Plan contains all the classes of positions in the Classi- fied Service and shall consist of two divisions known as the GRADED DI- VTSION (Section 6 of the Rules) and the UNGRADED DIVISION (5ection 7 of the Rules). The Ungraded Division is hereby defined to include only the following classes of positions: A The class is one for which there are contracts establishing a single rat� or a very narrow range of pates which prevail in industry in the local area. B The class is one in which employment is always intermittent, or is paid for on a basis other than actual hours worked (such as "per perform- ance rates for certain classes at the,.�w ' ). �✓ �� i ; ,�, . , ,, u -r° f ( �.� All other classes of positions shall be in the Graded Division. Section • 4 OCCUPATIONAL GROUPS-- The classes of positions in the Graded Division shall be arranged in oc- cupational groups as follows: ATTENDANCE AND INSPECTIONAL-- This group is defined to in- elude all positions the duties of which are to serve or tend the publie, or to inspect buildings, premises, or equipment; or to check or inves- tigate manufacturing, operational, marketing, or construction practices and processes, or to perform or supervise work of a generally similar nature. CLERICAL-- This group is defined to include positions the duties of which are to perform or to supervise clerical, stenographic, or secre- tarial work, or to perform or supervise work of a generally similar nature. FIRE-- This group is defined to include all positions that engage in or directly assist in the work of fire fighting, and to perform or supervise work of a generally similar nature. MANUAL AND MAINTENANCE-- This group is defined to incl'ude all positions the duties of which are to perform or supervise manual or maintenance work, or to perform or supervise work of a generally similar nature. • Issued 9-28-64 Sec. 2-4 Section 23 8 C OMPENSATION-- A AT TIME OF APPOINTMENT-- 1 The compensation fixed by the Council for each grade established in • Section 6 of these Rules shall apply uniformly to all the classes of positions in such grade, except as the Council may otherwise spe- cifically provide. 2 The compensation fixed by the Council for each class of position in Section 7 of these Rules or for any specific class of positions in Section 6 shall apply uniformly to all positions in such class. 3 Except as provided in divisions 4 through 12 of this subsection A of this Section 8, appointment to any position in a class in Section 6 or 7 of these Rules shall be made at the current entrance salary pre- scribed by the Council for the class of position. 4 For positions requiring college graduation as a minimum require- ment, an appointee possessing a Master's Degree in the designated field directly related to the duties of his position who has not used such additional education for experience in meeting the required qualifications for the position, shall be paid Step C in the Standard Range prescribed by the Council for this position. 5 Appointment may be made to a position in any of the classes in Sec- tion 6 of these Rules at any of the current salary Steps A through E prescribed by the Council for the class; provided, however, that if appointment is made at a salary step higher than the appointee could have attained if his employment in positions out�-ide the City service equivalent to the class to which he has been appointed in the City • service, all other employees holding this same title in the City ser- vice shall be given credit, for the purpose of salary increases, for an amount of time equivalent to the amount of time allowed the new appointee for purposes of salary credit necessary to start such new appointee above the step he could have attained had he been in the City service; and further provided that appointment at more than the current entrance salary shall be made only upon recommendation of , , , > > � ,. , t�. ci�r �oinia�ra►t,oar t�h. Dirro�or Prr.ct�lj �ob��t to ttr apparo�sl at I�y►� and t� Ciril S�r�i.o� ttar■darian. 6 No person holding a position in a class in any of the grades in Sec- tion 6 of these Rules shall suffer any reduction in compensation if appointed to some other position in the same grade or in a higher grade; provided, however, that no person shall receive a rate of compensation greater than the maximum ordinarily attainable in the position under the provisions of the Council's Salary Ordinance. If appointed to a posi.tion in a class in a lower grade an employee may be granted the minimum rate plus the number of step increases which he has been granted in his present position. • Issued 12-28-68 5ec. 8 5ection 25 8 cont. 11 Appointment to any position in any of the classes listed under the heading "Manual and Maintenance" in Grade 15 and up in Section 6 • of these Rules shall be made at the ten-year step of the appropriate Standard Range as set forth in Section I B of Ordinance No. 6446. After an appointee to such a position has appeared onthe payroll for 1040 hours in this posi�ion, he may be granted an increase in salary of one salary step (to the fifteen-year step). 12 Appointments to the positions Patrolman and Fire Fighter shall be made at Step C in the appropriate Standard Range as set forth in Section I B in Ordinance No. 6446. B REALLOCATION OF POSITION-- If an employee's position is allocated to a lower class, or if an employee�s class of position is allocated to a lower grade, or if an employee's class of position is allocatedto "Special Employxnents"at a lower hourly rate, the salary of such employee shall not be adversely affected thereby so long as the employee is entitled to reinstatement rights in accordance with Section 39 D of these Rules. However, no salary increase shall be granted such employee until such time as the regular rate attached to his position exceeds his present salary. If there is a general salary reduction intheCompensationPlan, such employee shall not be exempted from such general reduction. C ADVANCEMENT IN� SALARY-- In computing an employee's length of service for the purpose of any salary advancement allowable by any Council ordinance, such service shall date from the time of regular or provisional employment. • D MAINTENANCE OR FEES-- There shall be deducted from the salary payable to any employee who, in the position held by him, receives from the City any meals, lodging, or other maintenance, an amount which fairly represents the value of such maintenance, and such value shall be determined by agreement between the department head concerned and the Civil Service Commissiona�, and shall be approved by the Mayor. E SPECIAL ALLOWANCES-- Any speci,al allowance authorized by the Council to any officer or employee for the purpose of upkeep, main- tenance, or furnishing of an automobile, motorcycle, horse, vehicle, uniform, or other equipment necessarily used by him in the pe�form- ance of the duties of his position shall, if granted, be paid in addition to the regular salary payable to him. F CALL-IN PAY-- When an employee is called to work he shall receive two hours' pay if not put to work. If he is called to work and com- mences work, he shall be guaranteed four hours' pay. These provi- sions, however, shall not be effective when work is unable to proceed because of adverse weather conditions;nor shall these provisions apply to temporary or emergency employees nor to employees employed under any of the titles listed in Section 7 of these Rules under the heading "Special Employments"; nor to any person whose regular scheduled workday is less than four hours. � Issued 1-8-?2 Sec. 8 Section �� 2.6 9 HOURS OF EMPLOYMENT-� OVERTIME-- A HOURS OF EMPLOYMENT-� The normal work day and the normal • wox°k week shall be as follows: 1 For employees holding positions established in 5ection 6 of the Rules in the Fire occupational group, except emp�oyees in the Division of Fire Prevention and employees working under the title Fire Alarm Dispatcher, an average of 60 hours in a 7-day, period computed on a yearly basis. 2 For all other employees, 8 ho�irs in any 24-hour period and40hours in any, 7-day period. (For employees on a §hift basis, this shall be construed to mean an average of forty hours a week. ) 3 To meet unusual conditions, or in the case of certain seasonal em- ployees whose total yearly hours do not exce�d 2088, upon request of the department head, a different schedule may be established for particular groups of employees with the approval of the Civil5ervice Commission�t and approval of the Council by resolution.. B OVERTIME-- 1 Time on the payroll,in excess of the normal hours set forth above or set forth by resolution as provided in division A 3 above s�all be "overtime work" and shall be done only by order of the head of the departmento 2 Except as hereinafter provided in division 3 of this Section 9B, an • employee shall be recompensed for work done in exces s of the normal hours established in or under subsection A above by being granted compensatory time on a time and one-half basis or by being paid on a time and one�half basis for such overtirime work. For employees whose rates of pay are established on a bi - weekly basis, the hourly overtime rate shall be one and one - half times the bi-weekly x°ate div�ded by 80. For employee� vvhose rates of pay are established on an hourly basis, the ovex°time rate shall be one and one - half times the base daytime shift contract rate (thex°e are no fringe benefit considerations. ) 3 The following classes of employees shall not be eligible for more than straight time in eithex° money or compensatory time for work done in excess of the normal work hours established in or under subsection A above: (a) Any employee holding a position established in Section 6 of the ' Rules in Grade 34 or higher, except that this provisi�on shall not apply to employees holding positions in the Manual and Mainte- nance occupational group. • Issued 1-8-72 See. 9 5ection 2? 9 cont. (b) Any employee holding a position established in Section 6 of the • Rules in the Professional occupational group. (e) Any employee holding the following administrative positions: Building Maintenance Supervisor--Libraries Building Maintenance Supervisor-- Parks and Recreation Building Superintendent (Auditorium) Custodian-Engineer (Public Safety Building) Electrician General Foreman Field Supervisor Fireman-Mechanic General Foreman General Lighting Foreman Public Works Foreman III Sewer Foreman II Supervisor of Custodians Supervisor of Floriculture Supervisor of Garbage Collection Supervisor of Inspectors Supervisor of Pumping Supervisor of School Maintenance Supervisor of Street Cleaning Supervisor of Street Maintenance (d) Present incumbents,onthe effective date ofthis ordinance, work- . ing inthe Board of Education under the titles "Accounting C1erkIl" or "Clerk-Typist III" and who are assisting with clerical duties in connection with the evening school program. 4 A resolution authorizing payment to employees who have worked overtime shall be submitted for Council approval before payment is made. Compensatory time or payment for overtime shall be granted or made not later than six calendar months from the time when it was earned. If compensatory time is not granted within the six- month period, payment must be made at the authorized rate. This six-month period may be extended for additional three - month peri- ods with the approval of the £s�e��r. When overtime is paid this shall be shown on the payroll. - i.�,<�` _;• Each Department shall be responsible for keeping a record of com- pensatory time earned and used by each employee for each payroll period, and of overtime earned by and paid to each employee for each payroll period, and a record showing the reason for each in- stance of ov�rtime work. All such records shall be audited at least once a year by the �.�e�er. °" ;.,,;,..�" fi, f,'r,,.; + F �, ,� �, .. , , ;� � �, :' `r�� , , �� r , - , • Issued 1-1-71 Sec, 9 Section , , s..- �"��!� 10 APPLICANTS-- ' � ; � 27a A APPLICATIONS-- Appli ations must be ile�d on the blanks furnished by the Civil 5ervice and within t e time limit specified in the • official announcement. Defective applica ions may be amended, but all applications shall be retained by the . Applicants must comply with all laws and ordinances in any way affecting employment in the positions for which they apply. The CommissionMe may likewise de- mand the presentation of certifieates of competency, licenses, or other evidence of special qualifications, where necessary. � B AGE-- Except as otherwise provided by State Law, the Commission� �,1�may in 3�' , discretion fix any reasonable age limit as a requirement for entrance to examinations, but such age limits shall be published in the official notice of examinations. No person shall be kept on an eligible register whose age does not conform to tla�rrequirements fixed by the Charter or ordinances for appointment to the City service. C EDUCATION-- In any examination for which college graduation is re- quired as a minimum qualification, applicants may be admitted to the examination if they are in their last school year prior to graduation in the required field; provided, however, that any such candidates who attain places on the resulting eligible list shall not be certified to any vacancy until they have been graduated. D RESIDENCE-- No person shall be admitted to an examination for any position in the Classified Service unless he is a citizen of the United States or has been honorably discharged from one of the military serv- ices of the United States government, and in either case has also been a legal resident of SaintPaul for at least six months next preceding the • date of the examination; provided that this latter requirement shall not apply to any person holding a position in the Classified Service of the City. Any or all of these requirements may be waived by unanimous action of the Council whenever it is deemed for the best interest of the City to do so; provided, however, that if a sufficient eligible list is not secured as a result of holding a regularly scheduled examination, or if�,�� fewer than three persons file for such examination, the Commissio er ��,�� may, in his discretion, waive the residence and voting registration re-� ,y� quirements in the succeeding examinations necessary to establish such a eligible list. No waiver by the Council of any of the requirements in this section shall remain in force longer than December 31 of the year in which such Council action becomes effective. If the residence requirements have been waived for an examination in accordance with this Section, an appointee from the resulting eligible list': who is not a resident at the time of appointment of an area defined below as an area within which Ci.ty employees must live, shall be al- lowed up to six months from the time of appointment to become a bona fide resident of such an area. Every employee holding a position in the Classified Service of the City shall be a bona fide resident within an area described below during the period of his employment as a condition of employmen�. Failure to maintain such residence shall be deemed insubordina�ion and miscon- duct and automatic forfeiture of employment; provided, however, that these latter provisions shall not apply to employees who occupy a tem- • porary summer residence outside of the areas outlined below between the dates of May 15 and September 15 of any year. � Issued 1-1-68 Sec. 10 Section 27b 10 cont. Every empl.oyee holding a position in the Classified Service of the City, except employees in the Fire Group and the Police Group, shall be a . • bona fide resident of the State of Minnesota. Since employees xn the Fire Group and the Police Group are sub�ect to recall in emergencies and must, therefore, be readily available, such employees shall be bona fide residents of an area which shall include the following: Ra.msey County, Washington County, Anoka County, Dakota County, that part of Hennepin County which lies east of Highway 101, and that part of Chisago County which lies south of Highway 95. E CHARACTER AND FITNESS OF APPLICANTS-- Evexy applicant must furnish proof of good character, temperate habits, sound health and physical ability to perform the duties of the position to which he seeks appointment. Proof at any time produced to the Civil Service ��'fr �.-� of the physical or mental disability or incapacity or of the bad charac- � ter, dissolute habits, immoral conduct, or of separation for good eause from the public service of any applicant or eligible shall be deemed suffieient cause to exclu.de him from all examinations or for removal from any or all eligible registers. No person who has been separated from the public service because of any fault or delinquency on his part shall be admitted to an examination for at least one year after such separation. F FALS� STATEMENTS-- Any false statement made with the intent to • commit fraud, any. fraudulent conduct, or any attempfied deception by an applicant or eligible, or by others with his connivance, in any ap- plication, paper or document submitted to the Civil, Service �ex,�,�� '�' or in any examination, shall bar such applicant or eligible from further examinations for. at least two years; and, in addition, if such person has his name enralled on any eligible or promotion or reinstatement register, he shall forfeit his rights on any and all registers on which his name may appear, provided that the name of no person shall be re- moved from a register without first having had an opportunity to be heard in his own behalf. In the case of connivance, all parties thereto �hall be deemed equally guilty under this Section. G PENS�ONERS-- No person receiving a pension, other than a disabili.ty pension, from any pension fund toward which the City of Saint Paul con- tributes shall be eligible for employment� or for reinstatement� or re- employment as a regular employee in a position in any class in the Classified Service while receiving such pension benefits, H RETIREES-- No employee who is compelled to retire in accordance with any compulsory retirement law shall be re - employed under any circumstances, nor shall his services be utilized by contract or any other agreement. • Issued 1-1-71 Sec. 10 Section 27� 11 EXAMINATION5-, • A COMPETITIVE-- All examinations, except for the class of position Unskilled Laborer, shall be competitive and shall be held under the di- rection of the Chief Examiner, who may designate persons in the City service, or employ persons from the outside, as special examiners in the preparation, conduct or grading of any examination. Bills for serv- ices of outside special examiners shall be itemized. No examination shall be held except in the presenc�e of the Chief Exam- iner or such other person as may be specially designated by him, B POSTPONEMENT-- Examinations may be postponed by order of the Commissiont in writing filed with the City Clerk, which order shall designate the reason. Applicants shall be notified of the postponement. C SUBJECTS AND WEIGHTS-- 1 The subjects and weights for any examination shall be such as in the judgment of the Chief Examiner will fairly test the relative ability of the candidates to properly perform the duties of the position, and such subjects andweights shallbe published inthe official announce- ment of such examination. Examinations may be of the assembled. or non-assembled type. The subjects in an examination may consist of written or oral tests of the subjective or objective type, physical tests, practical or demonstration tests, or evaluation of the past training and experience of the candidates. • 2 In addition to the subjects used for original entrants, or in lieu of some of those subjects, there may be added for the promotion can- didates the subjects of service and seniority, and to these may be assigned such weights as in the judgment of the Commissiox�! may seem proper. � 3 Oral tests may be of the question and answer type used to test the candidates' knowledge of the duties of the position in question, or may be of the interview type used to test the candidates' personal fitness for the position in question. In the case of aral tests used to test the candidates' knowledge of the duties of the position, a • Issued 1-1-65 Sec. 11 Section 28 11 cont. record shall be made of all questions and the candidates' answers thereto. The weight of such an oral test shall not exceed 30% of the • Direct Examination, except that this latter restriction shall not ap- ply in examinations for any class of position listed under the head- ings "Professional" or "Subprofessional" in Section 6 of these Rules. A record shall be made, so far as practicable, of all conversation and discussion between candidates and examiners. Such a record may be recorded mechanically. 4 In any examination for which the residence requirements have been waived and in which an oral interview is a subject, the Commission� � may provide that only a designated number of candidates, having the highest composite ratings of 75 or more in the other subjects of the examination, shall be eligible to participate in the oral inter- view; provided, however, that such designated number shall be pub- lished in the official announcement of the examination. 5 Medical and physical tests may be either competitive or qualifying, as prescribed in the official announcement. D RATING OF TESTS-- A candidate whose general average rating is less than 75 in the subjects of an examination �aken as a whole, or in any subject or combination of subjects if so published in the official announcement of �he examination, shall be deemed to have failed in the examination. When oral tests are used to test the personal fitness of candidates, • such tests shall be rated, whenever practicable in the d.iscretion of the Chief Examiner, by the use of and in accordance with standardized rating procedure especially designed for such purpose. Both promotion and original entrance papers and tests shall be rated according to the same standards of marking. i�uestions found by examiners to be unfair, misleading, or inthe nature of catch questions shall be eliminated, and the average rating deter- mined on the remainder of the test. Allowance shall not be made to a competitor for time lost by him in an examination. When two or more examiners rate answers or tests independently, the final rating for each answer or test shall be determined by taking the average of the ratings of the different examiners, The current standards for rating past training and experience, physical condition and physical strength tests shall be kept on file as public re- cords. Examination papers of competitors in an examination and the record of questions and answers in an oral test or in an oral interview shall not be destroyed within one year from the date of establishment of the eli- gible list. • Issued. 7-1-65 Sec. 11 Section 29 12 INSPECTION OF EXAMINATION PAPERS-- A Except in the case of "standardized" copyrighted tests, every compet- • itor shall be given an opportunity to review the "short answer"questions and answers used in the examina�ion. Every competitor shall also be given an;oppor:�ariity tb revi.ew�.the scoring of his papers. Such review of the questions and answers, and of the scoring, shall be made at such times as the Civil Service Comrr�issionp may designate. ,��, �° r'" B A manifest ineorrect answe ma be corrected if brought to the atten- tion of the Civil Service not later than ten days following the day the competitor examined the questions and answers used in the exam- ination; provided, however, that if any change is made in any candidate's papers, the papers of all other participants in the examination shall also be reviewed; and further provided, that no person theretofore cer- tified and appointed. from such list shall be displaced by reason of such cor rection. C A manifest error in the scoring of an examination paper may be cor- rected if brought to the attention of the Civil Service � not later than ten days following the day the competitor examined the `��SCOring of his papers. ', „ , �,` Section 13 ELIGIBLE LISTS-- A A candidate whose general average rating is less than 75 inthe subjects of an examination taken as a whole, or in any subject or combination of subjects if so published inthe official announcement ofthe examination, • shall be deemed to have failed in the examination. The name of a candidate who has failed in an examination shall not be entered on the eligible list, and the name of such a candidate shall not be disclosed. B In case of equal average ratings of eligibles, priority in time of filing applications of such eligibles shall determine their respective standing on the list. C When an examination is scheduled for both promotion and original en- trance, the names of eligibles shall be entered on separate eligible lists; those who have promotion rights shall have their names entered on a list called the "Promotion List", and all other eligibles shall be entered on the list known as the "Original Entrance List". D Applicants, eligibles, and employees shall give notice to the � of any change in addres s. !`r'�:� ,��. Sectiofi 14 EXPIRATION OF LISTS-- Eligible lists shall exgir�e by limitation of time in one year from the date of posting thereof; provided, however, that by order of the Commission�! • Issued 7-1-65 Sec, 12-14 Section 30 14 co�t. in wri�ing, filed with the City Clerk, the time of any list may be once ex- tended for such period, not exceeding one year, as the Commission� may • deem advisable for the best interests of the City. Such order shall desig- nate the reason for such extension. Sectipn 15 SPECIAL REQUIREMENTS-- A POLICE-- In addition to the general requirements for applicants in an examination, applicants for a position of Patrolman must be under 30 years o� age, not less than 5 ft. 8 in. in height (bare feet), and of a corresponding mi�innum and maximum weight as prescxibed in the sehedule below. The standard height and weight schedule shall be as follows: Standa rd Height Weight 5 ft. 8 in. . . . . . . . . . . . . . . . 150 pounds 5 ft. 9 in. . . . . . . . . . . . . . . . 154 pounds 5 ft. 10 in. . . . . . . . . . . . . . . . 158 pounds 5 ft. 11 in. . . . . . . . . . . . . . . . 163 pounds 6 ft. . . . . . . . . . . . . . . . . . . 169 pounds 6 ft. 1 in. . . . . . . . . . . . . . . . 175 pounds 6 ft. 2 in. . . . . . . . . . . . . . . 181 pounds 6 ft. 3 in. . . . . . . . . . . . . . . . 187 pounds • 6 ft. 4 in. . . . . . . . . . . . . . . . 192 pounds 6 ft�. 5 in. . . . . . . . . . . . . . . 197 pounds Applicants may be accepted if their weight does not vary more than 20 per cent either way from the standard. B FIRE-- Applicants for the position of Fire Fighter must be under 35 years of age, and must meet the same physical requirements as pre- scribed in this Section for Patrolmen. Section 16 CONDITIONAL ACCEPTANCE-- An applicant may be conditionally admitted to, or permitted to complete, an examination, provided such conditional acceptance of the applicant is for the purpose of enabling him to submit additional proof of his ability to meet such qualifying requirements prescribed for the examination as are of a noncompetitive nature and not part of the direct examination used to determine the relati.ve standings on the eligible list. Section 17 MISDEMEANOR TO OBSTRUCT RTGHT OF EXAMINATION; FALSE REP- RESENTATION; �ER50NATION IN EXANLINATION-- Any commissioner or examiner or any other person who shall wilfully by . himself or in cooperation with one or more persons, defeat, deceive or obstruct any person.with respect to his or her right of examination, or Issued 1-1-?1 Sec. 14-17 Section 17 cont. 31 registration, according to any rules or regulations prescribed pursuant to the provisions of this act, or who shall wilfully and falsely mark, grade, estimate or report upon the examination or proper standing of any person • examined, registered or certified, pursuant to the provisions of this act, or aid in so doing, or who shall wilfully make any false representations concerning the same, or concerning the person examined, or who shall wilfully furnish to .any person any special or secret information for the purpose of either improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, regis- tered or certified, or who shall personate any other person, or perznit or aid in any manner any other person to personate him, in connection with any examination, employment or registration, or application or request to be examined, employed or registered, shall for each offense be deemed guilty of a misdemeanor. Section 18 APPOINTMENTS-- A Appointing officers have the authorityto appoint and employ, in accord- ance with the titles and grades enumerated in Sections 6 and ? hereof, such number of persons as are provided for in the organization charts of the various departments in Ordinance No. 10720. B Except as otherwise provided by State Law, no certification from an eligible list shall be made to any position coming within the provisions of any pension, relief, disability, or sickness benefits other than pro- vided in subsection E of Section 35 of these Rules, unless such person • has first successfully passed such medical examination or re-exami- nation as may be prescribed by the Civil Service to ascertain his fitness to perform the duties of the position in suc manner and for such time as to reasonably safeguard the funds out o hich the pension or relief benefits mentioned would be paid. � �.r;, a C No resignation shall be required in advance or as a condition of appoint- ment or employment, Section 19 APPOINTMENTS OF UNSKILLED LABORERS-- Appointments of Unskilled Laborers shall be in accordance witY�Section44 of these Rules. Section 20 VACANCIES AND REQUISITIONS-- Whenever a vacancy in the Classified Service occurs, the appointing officer or body shall make requisition for certification, and such requisition sha.11 be on the form prescribed by the Commissioru!! Sex shall be disregarded by the Commission�► in making certification unless satisfactory w'ritten reasons are given by the appointing officer that the vacancy is one which, because of the conditions of employment or the nature of the service in- volved, can only be filled properly by the appointment of an eligible of the • sex specified in the requisition. Sec. 17-20 Issued 1-1-68 Section 32 21 ORDER OF FILLING VACANCY-- • A Whenever a vacancy in the ClassifiedService exists, such vacancy shall be filled wherever possible in the following order: (a) by reduction (b) by transfer (c) by reinstat�ment (d.) by promotion (e) by original entrance B Upon receip� of a requi.sition, the CommissionA shall, unless the va- cancy is to be filled by reinstatement, transfer, or reduction under �he provisions of these Rules, cer�ify to the appointing officer the n�,mes from the register of eligibles appropriate to the dutiES of the position to be filled, in the following order: '� (a) Promotion eligibles in the order of their standing on the list after 5 points have been added to the scores o# those clair�ing and entitled to Veteran Preference; '�*(b) Original entrants claiming and entitled to Veteran PrEference; (c) Original entrants other than in (bj. If two eligible lists for the same class of position are ir� force, the second list shall be treated as a continuation of the first list. • On all certifications the names of the three persons standing highesx on the eligible list, in the order of their standing on said l�st, shall be certified, if there are three in the catsgory from which certifications � are to be made, in accordance with the provisions of this section. From those certified under (a) and (b) above, the appointing officer shall fill the vacancy, regardless of the number of names eerti�ied. Under (c) above, the appointing officer may reject certification if less than three names are certified. If two or more vacancies are to be filled., then two more than the required number of persons to be ap- pointed shall be certified. Section 22 CERTIFICATION-- A No person whose name is on any eligible list "conditionally" shall be certified unti.l such person has corr�plied wi�h all requirements and re- moved all "conditions"; nor shall any person b� certified as eligible _ for appointment until he shall have passed such medical examinatio �,l�. ��., based upon such medical standards as the Civil Service may l�� prescribe in order to determine if such person ig reasonably qualified to properly and efficier�tly perform the duties of the position for whi,ch he has applied. The Civil Service may require eligi,bles to re- port for medical examination whenever necessary to keep suf�icient el- igibles available for immediate certifi ati n at all times. ��`�� 'xThe addition of five poin�s is required by �ate law on Vet�ran Pre£erence. • �'�Certification undex (b) is required by 5tate law on Vetera,n Preference. Issued 1-g-72 Sec. 21-22 Section 33 22 cont. B Any person who resigns from the City service shall not during such separation be certified from any eligible list as a promotion eligible, but may, if such separation is wi.thout fault or delinquency on his part, � be granted the rights of an original entrant on such list. Vr . , � A written notice upon blanks supplied by the Civil Service �� shall %,°: F: , be mailed to the eligible at his latest address as shown by the records i ! �' of the�u, stating that his name is one of three which has been cer- tified to the appointing officer. A similar notiee shall be sent to the appointing officer, containing the names of the three eligibles �ertified in the order of their standing upon the certification register. ��PROMOTION ELIGIBLES-- Promo�ion eligibles, if any, who are em- ployed in the bureau to which certification is made shall have pxefer- ence in certification to such bureau, irrespective of their standing on such promotion list. The term "bureau"as used inthis subsection shall also mean "department" in all cases where any department is not di- vided into bureaus. For the purpose of this subsection, positions at the Municipal Stadium shall be considered as if in a separa�e bureau. i � � CERTIFICATION ON REQUEST ONLY-- Employees on leave of ab- sence from the City service shall not be certified durxng sueh leave from any eligible or reinstatement register on which their names might appear, unless they request in writing that their names be certified therefrom. • � � If a person has his name enrolled on more than one eligible or rein- statement register and has received an appointment therefrom to any position in the service, he shall be deemed to have waived certificatioM from all other eligible lis�s or reinstatement registers unless he re- quests in writing that his name be certified therefrom. Section 23 FAILURE TO REPORT AND WAIVERS-- Persons certified for appointment or rei.nstatemen� must report to the de- partment or officer indicated on the notice of certification withinfive days from the time of mailing such notice of certification at a postal station, or within twenty-four hours from the mailing of such notice if 5ent by special delivery. In case of failure to report or refusal to accept appointment, their names shall be removed from the eligible register, except as other- wise provided in this 5ection. �C�.,..� No waiver of cert' i�tion by any eligible shall be received or filed in the Civil Service in advance of certification of such eligible. After certification has been duly made, the Civil Service Commissiond may, for a satisfactory reason, permit waivers in the following cases only: (a) If the employment tendered on such certification is temporary or part-time only; (b) If the eertification is made to a position other than that for which the eligible was specifically examined; • Issued 1-$-72 Sec. 22-23 Section 34 23 cont. (c) If, because of sickness, physical disability, or otherwise, the eligible at the time of receiving such certification is not reason- ably able to report. • (d) If an eligible on a promotion list is certified to a department other than the one in which he is employed, but such eligible thereafter shall be certified only to the department in which he is employed. The name of an eligible removed from a list in accordance with this Sec- tion may be restored to such list at any time during the life of the list for any reason for which a waiver after certification would be received, and provided a satisfactory reason is given why the eligible did not file a waiver before his name was removed. Section 24 PROBATION-- A Both original and promotion appointees shall be on probation for a pe- riod of six months. Progress reports shall be submitted to the Civil Service Commission�r at the end of the second and the fourth month of employment. Unless the head of the department where the employee is employed at the end of this probationary period shall, during the last month of the employee ' s probation, certify that such probationer has, during such probationary period, performed services that were satisfactory in every respect, the employment of such probationer shall automatically terminate at the end of the probationary period; except � that if the probationer is entitled to veterans' preference in accordance with the Veterans' Preference Act of the State of Minnesota, he shall be entitled to a hearing as required by said Act and in accordance with Section 32 of these Rules. B Time served on probation, whether continuous or not, shall be charged to the period of probation. C If any probationer on fair te st shall be found incompetent or unqualified to perform the duties of the position to which he has been certified, the appointing officer shall x°eport such fact in writing to the Civil Service Commission' and may, with the consent of such Commission� and. for reasons specifically stated in wr�ting and filed with the Civil Service t+ '' � �-!`.(_,..T;��, discharge or reduce said probationer at any time during the ' six-month probationary period; except that ifthe probationer is entitled to vetex°ans' prefex°ence in accordanee with the Veterans' Preference Act of the State of Minnesota, he shall be entitled to a hearing as re- quired by said Act and in accordance wxth Section 32 of these Rules. D If a promotional probationer is found unsatisfactory because he is in- competent or unqualified to perform the duties of the position to which he has been certified, he shall be reinstated to his former position or to a position to which he might have been transferred; except that if the probationer is entitled to veterans' preference in accordance with the Veterans' Preference Act of the State of Minnesota, he shall be en- titled to a hearing as requix°ed by said Act and in accordance with Sec- • tion 32 of these Rules. Issued 1-$-72 Sec. 23-24 Section ��j��4 35 25 PROVISIONAL APPOINTMENT-- Upon receipt of a requisition for certification to a position for which there is no eligible list, the Commission,� may grant authority to the o�ficer or • body rnaking such requisition to make provisional appointment to fill said position, such appointment to remain in force not longer than ten days after appointment and employment of an eligible from an appropriate eli- gible list. Within sixty days after the granting of such provisional appoint- ment permit, the Commission� shall, if practicable, schedule an exam- ination for such position. 5ection 26 TEMPORARY EMPLOYMENT-- A Upon receipt of a request by the appointing officer, the Commission� may grant authority to the said officer to make temporary appointment to fill a vacancy in an employment of an essentially temporary and transitory nature; provided that the appointing officer or body in mak- ing request for such authority gives facts which in the judgment of the Commissior� show that the said employment is in fact temporary, and. in any event shall not continue for a period to exceed sixty days. 1%A.a, .-�•. ,. B No person shall receive more than two temporary employm�its in any one calendar year, nor shall any second temporary employment begin within seven days of the termination of any preceding temporary or provisional employment. C I£any eligible on an appropriate list is willing to accept temporary em- ployment, then such eligible shall, in the discretion of the Commissio� �t, be given preference in appo�ntment to such temporary employment. • The acceptance of such temporary employment shall not affect the rights wh�ch such eligible has to certifications under Section 21 of these Rules. Section 27 EMERGENCY EMPLOYMENT-- In case of emergency, employing officers may employ persons without re- quisition to fill positions in any class of service; provided, however, that such employment shall not continue more than five days without the ap- proval of the Civil Service B�•r�ear�. ��,� , ,�. �� . � Section 28 PROMOTION-- For the purpose of this Section 28, the term "promotion" shall mean-- (a) Any appointment from a position in Section 6 of the Rules to any other position in the Classified Service, except a position in the Police or Fire occupational groups, or (b) Any appointment from a position in 5ection 7 of the Rules , to any other position in the Classified Service, except a position in the Police or Fire occupational groups, or • Issued 1-$-72 5ec. 25-28 Section f ,, �r �7 2 9 (J� SERVICE RATINGS-- Immediately after March 31 and September 30 of each year employees • shall be rated so as to indicate their work and conduct d ing the six- month peri.od ending on such March 31 and September 30 respecti.vely. The ratings shall be forwarded to the Civil Service not later than the following April 30 and October 31, and shall be made available for employee inspection from and after the following May 15 andNovember 15, as the case may be. Employees shall be rated by the officers in the best position to judge their work and conduct. Ratings shall be made on the official rating sheet provided by the Civil Service Bur au by listing the name of each employee in the column which best des�ribes the kind of service he has rendered during the rating period. � � � � -.'�r�� Section 30 SERVICE CREDITS-- In determining eligibility for promotion, employees' service ratings shall be converted infio service credits as follows: Service Service Rating Credits Employees whose work has exceeded to an unusual degree the level of that done by the general run of employees doing the same kind of work. . . . . . . . 10 Employees whose work has exceeded to a considerable degree the level of that done by the general run of • employees doing the same kind of work. . . . . . . . 8 Employees whose work has met the standard of work expected of the general run of employees . . . . 6 Employees whose work has been somewhat below the level of that done by the general run of employees doing the same kind of work . , . . . . . 4 Employees whose work has been distinctly below the level of that done by the general run of employees doing the same kind of work . . . . . . . 0 5ection 31 SU5PENSIONS-- For disciplinary purposes, heads of departments shall have power to susm pend, without pay, any officer or employee for a period not exceeding thirty days, but successive susp�nsions of the same person shall not be allowed. The employee may ask for a review of his suspension by -=`�,�.r the Civil 5ervice Commission� e� ��-��:�—e�—��it,�-�.��—� _�„_..__ .._ .._ .,.��..� _.��,,. The Commissionl;� °may sustain the suspension, or reduce or cancel the suspension if it is deter� mi.ned thatthe number ofdays of suspension were excessive orunjustified, • Issued 1-1-71 Sec. 29m31 5e ction 3 8 32 DISCHARGE AND REDUCTION-- A 1 There is hereby created a Civil Service Board of Review for the purpose of conducting, upon request, hearings in cases of reduction • or discharge of employees in the Classified 5ervice. The members of such Board shall be appointed by the Mayor, subject to the ap- proval of the Council. The first Board shall be appointed not later than thirty days after this amendment takes effect. One member shall be appointed for a term of two years, one member for a term of four years, and one member for a term of six years. All of said members shall hold their offices untiltheir successors are appoint- ed. Thereafter and within ten days before the e�iration of the term of any member, the Mayor shall appoint, subject to the approval of the Council, a member of said Board whose term of office shall be for six years. Each member of said Board shall be President there- of during the last two years of the term for which he was appointed. The terms of the members of said Board shall end on June 30 of the last year of their terms. Any vacancy in the membership of said Board for any cause shallbe filled within ten days after such vacan- cy occurs, in the manner specified for the appointment of inembers of said Board, such wacancy to be filled for the unexpired term of the member. If any member of the Board, after having been notified of a hearing date, is unable to attend said hearing, he shall forthwith notify the Mayor, who shall within 5 days, nominate an alternate member, subject to the approval of the Council, to sit on such hear- ing board with the same powers as the regular members. No person shall serve as a member of the Board at any time while holding any public office; or while standing as a candidate for any public office, NotaryPublic excepted; orwhile holding public employrnent; or while serving as a paid officer or employee of any political party or any • employee organization. The Chief Civil Service Examiner shall act as Secretary of the Board. The Board shall receive such compensa- tion for personal expense incurred in conriection with such service as the Council shall approve. 2 The Board shall conduct its hearings informally and impartially, in such manner as itdeems best calculatedto arrive atthe_ correctness of the charges preferred, and without regard to any technical rules of procedure or evidence. Meetings of the Board shall be held only when necessary to hear cases, as ;provided in this section. Meet- ings of the Board shall be called by the Secretary when a request has been made for a hearing under this Section, or when required by the Veterans' Preference Act of the State of Minnesota. 3 When an appointing officer has good reason to believe that any em- ployee who has completed his probationary period has given cause for his reduction, either in rank and / or compensation, provided such reduction could be made in accordance with the Civil 5ervice Rules, or for his discharge from service, he shall notify said em- ployee, in writing, served personally or through the mails, at his last known address, setting forth the charges against him. A copy of this communication shall, at the same time, be filed with the Civil Service Commission�. Within five days from the date of the mailing to him, at his last known address, or the serving upon him of such notice, the employee ma.y request, in writing, that he be • given a hearing before the Board. Issued 7-1-67 Sec. 32 Section 39 32 cont. 4 In the event the employee desires a hearing before the Board, the Secretary of the Board shall, within ten days of the demand for hearing, set a date for such hearing. The decision of the Board • shall be by a majority vote. The appointing officer having juris- diction over such employee shall be served with a copy of the order of the Board, and shall take such action as the Board directs. The Board shall have the power, after having heard whatever evidence it deems sufficient, to act as follows: (a) Discharge the employee from service in the city in the Classi- fied Service. (b) Reduce the employee in rank and / or compensation, provided such reduction could be made in accordance with the Civil Serv- ice Rules. (c) Suspend the employee, provided such suspension could be made in accordance with the Civil Service Rules. (d) Reduce and suspend said employee. (e) If the evidence does not support the action of the appointing of- ficer, the employee may be reinstated, and the Board may order that the employee be paid his salary for any part of or for all of the time that he was relieved of his duties. 5 Service of the order uponthe employee shall constitute his discharge, reduction, reduction of punishment, or exoneration, as the case may be. If the employee charged fails to appear before said Board, or if he has not requested a hearing as prescribed in this section, the appointing officer shall remove or reduce, as the case may be, said employee. The decision in any case, under this section, shall be in writing and shall be served and filed in the same manner as the charges are served and filed. The charges and order ofthe appoint- • ing officer or of the Board of Review, as the case may be, shall be pre5erved as public record by the Civil Service Commissiona. 6 Upon notice from the President or Secretary of the Board, it shall be the duty of any officer or employee of the City of 5aint Paul to appear as a witness at any hearing before the Board, and to produce such books or papers as the Board may require. The Board shall have the power to subpoena witnesses and administer oaths. 7 After the serving upon him of charges, any employee in the Classi- fied Service may resign his position, and unless he is guilty of crime or misdemeanor, no further proceedings shall be taken in the case. B CAUSE FOR DISCHARGE OR REDUCTION-- The following are de- clared to be cause for removal or discharge from the classified civil service of the City, though charges may be based upon causes other than those enumerated, viz. , that an officer or employee (a) Has been convicted of a criminal offense or of a misdemeanor involving moral turpitude; or (b) Has been guilty of an immoral or criminal act; but if such act is, at the time the charge is being considered, involved in a criminal �roceeding before the gr�nd jury or the �courts, the officer or employee so charged may request that the investiga- tion be postponed or continued, with his consent, until such time as the criminal proceedings are terminated, and such request shall be granted; provided the officer or employee shall be sus- • pended from dutyduringsuchpostponement andprovided he shall execute a waiver of all right to pay during said postponement period; and provided further that such officer or employee may have the hearing or investigation proceed at any time on ten days' notice in writing; or Issued 7-1-67 5ec. 32 Section 41 32 cont. (p) Has directly or indirectly solicited or received or been in any manner concerned in soliciting or receiving assessment, sub- scription, or contribution for any political party or purpose whatsoever; or has solicited, orally or by letter, or been in any • manner concerned in soliciting any assessment, subscription, or contribution from any person holding a position in the Class- ified Service for any political party or purpose whatsoever; or (q) Has been induced, has induced or has attempted to induce an officer or employee in the service of the City to comxnit an un- lawful act or to act in violation of any lawful and reasonable de- partment or official regulation or order; or has taken any fee, gift or other valuable in the course of his work or in connection with it, for his personal use from any person, when such fee, gift or other valuable thing is given in the hope or expectation. of receiving a favor or better treatment than that accorded other persons; or � � - ' �. ,�x�' .,l< '. .� �� , (r) Has been absent from duty without leave contrary to the/Rules s�-�:--:.� ' or has failed to report after leave of absence has expired or after such leave of absence has been disapproved or revoked and canceled by the Commission�pro- vided, however, that if such absence or failure to report is ex- cusable, the appointing officer and the Commission� may ig- nore the charges; or �', -� Has made any false statement, has engaged in any fraudulent - . conduct or attempted any deception, or has connived with any • person in making, any false statement, engaging in any fraudu- lent conduct, or in attempting any deception in any official City business. , - {�}, Has been absent from duty and has fraudulently requested leave with pay, under Section 35 E of these Rules, ox has made any false statement or engaged in any frauduI�ent conduct in order to obtain compensation in accordance withthe provisions of Sec- tion 35 E; or has assisted any employee in fraudulently obtain- ing compensation in accordance with the provisions of Section 35 �. Se ction 33 VOLUNTARY REDUCTION-- Any employee who is in the service of the City, or who is eligible for re- instatement to such service, may be reduced at his own request either in rank or compensation or to a lower grade po�ition, provided the examina- tion upon which the appointment of such employee was based was of a character and standard substantially to test his fitness to perforrr� the du- ties of the position to which such reduction is requested. '°1��em�l�yee who sustains a permanent disability due to an illr�ess o� injury ari f and inthe-course of employment (a �e'K"sable case) may be reduced to any o 'tion at his est and atthe request of the head of the department wit of the Civil Service Com- missioner provided t oyee meets such ac ie h sical and medical st , as t�}e Civil Service Gommissioner m�y pres ` ' • ... icular case. �s-''t�...,...f � ,. , �, ; - �:, . . ' ;.<- - J��:. _ %;;"l' Issued 7-2-66 Sec. 32-33 Section 42 34 TRANSFERS-- A Transfer may be made from a position to any similar position in the same department or to any other department, provided the appointing • officer or officers concerned consent thereto, and provided also that such transfer does not operate as a promotion or reduction. B Transfer shall not be allowed where the examination upon which ap- pointment of an employee was based was not of a character and stand- ard to test the fitness of such employee for the position to which it is proposed to make the transfer and did not require substantially similar qualifications. C All transfers except as provided in subsection A of this Section shall be subject to approval by the Civil Service Commission�. No transfer shall be made to avoid a layoff in any department. Se ction 35 LEAVE OF ABSENCE-- A Leave of absence from duty shall in no case be granted to an officer or employee who has been in the service of the City for less than three months immediately preceding his time of leave, except in case of ab- sence on the grounds of sickness, disability or urgent necessity, in which case application for leave shall be accompanied by such proof of the same as the Commission� may require. B The head of the department may grant leave of absence from regular duty to an officer or employee who has been in the service of the City for more tha.n three months; provided, however, that no leave of ab- sence, whether granted, extended or continued, shall exceed one year, except as mentioned in subsections C, D, E and F of this Section. • Leaves of absence without pay are granted primarily for the benefit of the City of St. Paul and its several departments, and not for the mere convenience of the employee. Following is a list of illustrative reasons for which leaves of absence, without pay, may be granted. This list is not intended to be all inclu- sive but merely illustrative. Misrepresentation as to the reason for leave of absence shall be grounds for cancellation of leave and dismis- sal from the service. (a) Physical or mental incapacity of the employee to perform his work efficiently, where the granting of a leave will permit the employee to receive treatment enabling him to returnto the City service. Leaves of absence because of physical or mental in- capacity may be initiated by the department head for the good of the service. (b) Election or appointment to a full-time, paid position in an or- ganization or union whose members consist largely or exclu- sively of employees of the City of St. Paul. (c) Education or tx°aining relating to the employee's regular duties. Employees requesting leave of absence without pay shall make such re- quest on forms provided by the Civil Service . � i t^,r"_ , • Issued 1-1-68 Sec. 34-35 SectioM 43 35 cont. C The head of the department shall grant leave of absence without pay to enable an officer or employee to take in the City service an elective or , appointive position exempted from the classified service. Such leave may be granted for a period extending over the time of actual and con- tinuous service in such position or positions. At the terrnination of the elective or exempt service such officer or employee shallbe reinsta�ed to the classified service in his former position or in a position in the same class and grade as the position held by him atthe time of appoint- ment or electi� to the exempt office subject to the e�istence of a va- cancy; and provided further, that such reinstatement shall be without �oss of seniority. D The head of the dep�.rtment shall grant leave of absence because of disability or injury received in the pexformance of duty not due to the negligence of thc offieer or employee himself for the period he is re- ceiving compensation payments from the City for temporary partial disability or temporary total disability. The head of the department shall grant a leave of absence for the purpose of maternity, upon re- quest of the employee. E SICK LEAVE-- 1 Regular and provisional employees, or such employees on leave of absence under Section 35 C of these Rules, shall accumulate sick leave credits at the rate of . 0576 of a working hour for each full hour onthe payroll, excluding overtime. (Credits accumulated under any previous rule prior to the enactment of this amendment shall be credited to the employee. ) � � �c,.w;�� _er.t. �,tr-��. . ,�� Any employee who has accumulated sick leave credits as provided above shall be granted leave with pay, for such period of time as the head of the department deems necessary, on accoun� of sickness or injury of the employee, quarantine established and declared by the Bureau of Health, death of the employee's mother, father, spouse, child, brother, sister, mother-in-law, father-in-law, or other per- son who is a member of the household; and may be granted leave with pay for such time as is actually necessary for office visits to a doctor, dentist, optometrist, etc. , or in the case of sudden sickness or disability of a member of his household, making arrangements for the care of such sick or disabled persons up to a maxiinum of four hours sick leave. All leaves thus granted shall be charged, day for day or hour for hour, against the employee ' s accumulated credits. In no case shall such leave wi�h pay be granted in antici- pation of any future accumulation. An employee shall be paid under the provisions of this paragraph only for the number of days for which he would normally have been paid if he had not been on sick leave. • Issued 1- 8-72 5ee. 35 Section 35 cont. 44 3 � The word "sickness" as it occurs in this Section shall be understood to mean bodily disease or affliction except as hereinafter stated, • when such disease or affliction is in fact disabling, and shall include any ailment or condition due to bodily injury, but shall not be con- strued to include any ailment or condition due in whole or in part to habitual or intemperate use of alcohol or narcotics. Mental affliction may be recognized as sickness when it takes a form recognized as a disease by the medical profession and the afflicted employee is under medical care and treatment for such affliction. Narcotic ad- diction resulting from the administering of narcotics by order of a physician in connection with an affliction or disability may be recog- niced as sickness while the employee is under medical care and treatment for such addiction. Alcoholic addiction may be recognized as sickness while the employee is under medical care and treatment for such addiction9 provided, that no employee shall be granted sick leave with pay for alcoholic addiction more than once. Pregnancy and maternity shall not be deemed sickness under the meaning of this 5ectiona �- � No leave of absence with pay shall be granted under the provisions of this subsection Eq unless the employee reports to his supervisor, or such other person who is designated by the appointing officer, the necessity for his absence not later than one-half hour after his reg- ularly scheduled time to report for work, unless he can show to the satisfaction of the appointing officer and the Commissione that such failure to report was excusable. � f� If an employee is absent because of illness for a period of less than • � eight calendar days he shall submit to his appointing officer a cer- tificate signed by the employee stating the nature of his illness. If such illness continues for a period beyond. seven calendar days, no further sick leave shall be granted unless and until the employee consults a doctor, If the employee consults a doctor, the sick leave may be continued from and including the day of such cons.u:lta`tion providing a certificate signed by such doctor certifying to the nature and period of the employee's illness or disability is approved by the ` appointing officer and the Medical Examiner in the Civil Service '� ' � ` `` °-�r��. Sick leave shall in no case be granted for any time after the seventhday through the daypreceding consultation with a doctore The appointing officer or the Commissv�one may require such a doctor ' s certificate or additional certificates at any time during an employee's illness. All such certificates shall be forwarded by the appointing offi.cer to the Medical Examiner in the Civil Service.�`��% �•� . If an employee is off duty because of sickness for a period of thirty or more calendar days, he may be returned to work only if he has submitted to his appointing officer a signed certificate from his at- tending physician attesting to his recovery from the sickness for which he was granted leave and attesting to his mental and physical ability to resume the performance of the duties of his positione If, because of a delay due to an investigation by the appointing officer, the employee is not returned to work after the third day after such • certificate is submitted, and it is later proved that the employee Is sued 1-1-70 Sec. 35 Section 44a 35 cont. was mentally and.physically able to resume the performance of the • duties of his position at the time he submitted the certificate, he shall be paid after this third day as if he had been returned to worko The certificate shall be submitted to the Civil Service ��- for a matter of record. `��,� � `"�t'-- , r � C.ertificate forms shall be furnished by the Civil Service Brrreaeer,�� ' � - G�Tn any case when an officer or employee is off duty because of sick- ness, and said officer or employee is claiming such sickness to be compensable as an occupational disease, such officer or employee may, pendir�g the decision on his claim, draw upon his cumulative sick leave credit; provided, however, that he shall not receive full pay during such period but shall receive only an amount equal to the weekly compensation he might receive if his compensation claim is approved. If said clai.m is disapproved, he may ,be paid full pay from his cumulative sick - leave credit or may elect to retain such unused credit for future use. In no case shall he be given suchleave with full or partial pay in excess of his cumulative cred�.t. '`�..8" In any case when an officer or employee is off duty because of a compensable injury, he may elect to receive full pay by using accu- mulated sick leave credit, vacation credit, or compensatory over- time credit, to make up the difference between his compensation and his regular salary. ;� ,� In any case where an employee is off duty because of sickness, and • his attending physician recommends his undertaking employment different in nature than his regular City employment, for thepurpose of therapeutic treatment, he may be permitted to accept and pursue such different employment for such therapeutic treatment purpose, subject to the consent of the Commissionej and the appointing officer➢ provided in each such case that the regular pay which the employee mightotherwise claim hereunder shallbe subject to deduction there- from on account and to the extent of any lesser or equi.valent amount earned by the employee in such different employment, �Jr� Sick leave without pay may be granted in accordance with the pro� visions of this Section 35 E for a period up to but not to exceed two . years. t�re—effte�is� �w�� , �:�_� ��:..�.��. � � - _ , � L'�. ° - _ � . !G"',�'� The provisions of this Section 35 E shall not apply to any employee paid under Section 8 G of these Rules, or to any employee whose position is in the Special Employment section of the Ungraded Divi- sion (Section 7), and who is paid by the hour or by tl�e��serformancee �'� .,YL� In any case where an officer or employee is off duty because of a compensable injury arising out of and in the course of his employ- ment with the City and has used all accumulated sick leave to which he was entitled and is still incapacitated as a result of such injury, • the Council may9 by resolution, authox°ize additional leave of absence granted with pay for such disability and for such period of time as the Council may determine, not to exceed sixty - five (65) working days during any twelve (12)-month periodo Issued 1-1-71 Sec, 35 Section 44b 35 cont. F MILITARY LEAVE-- • 1 Any officer or employee who shall be a member of the national guax°d, the naval militia, or any other component of the militia of the state9 or who shall be a member of the officers' reserve corps, the enlist� ed reserve corps, the naval reserve, the marine corps reserve, or any other reserve component of the military or the naval forces of the United States, shall be granted leave of absence with pay for all the time when he is engaged in such organization or component in training or active service ordered or authorized bypx°oper author- ity pursuant to law, .whether for state or federal purposes, but not exceeding a total of fifteen days in any calendar yearo Such leave shall be allowed only in case the required military or naval service is satisfactorilyperformed,which shallbe presumed unless the con- trary is establ.ished. Such leave shallnot be allowed unless the offi- cer or employee (a) at least five working days prior to such leave, applies thex°efor to hi.s appointi.ng officer and to the Civil Service Commission�r on forms provided by the Civil ��ruice �, unless he him� self has not received sufficient notice beca e of an emergency situation, or , � �`.�,� ;' =' (b) returns to his public position immediately on being relieved from such mi.litary or naval service and not later than the expiration of the time herein limited for such leave, or • (c) is prevented from so returning by physical or mental disability or other cause not due to his own fault, or (d) is required by proper authority to continue in such military or naval ser�vi.ce beyond the time herein limited for such leave, 2 In case any such officer or employee shall, be required by proper authority to continue in such military or naval service beyond the time for which leave with pay is allowed9 he shall be entitled to leave of absence from his public office or employment without pay for all s�xch additional service, with right of reinstatement thereafter upon the same conditions as hereinafter px°ovided for reinstatement aftex° active service in time of war or other emergencyo • Sec, 35 Section �"�� 45 35 cont. 3 Any officer or employee who engages in active service in time of • war or other emergency declared by proper authority in any of the military or naval forces of the state or of the United States for which ` leave is not otherwise allowed by law shall be entitled to leave of absence without pay during such service, with right of reinstatement as hereinafter provided. This shall not be construed to preclude the allowance of leave with pay for such service to any officer or em- ployee entitled thereto under division 1 above. 4 Any person desiring said leave of absence shall apply therefor in writing to his or her appointing officer and to the CivilService Com- mission�►, and shall state in said application the branch of the serv- ice of the United States or State of Minnesota which he or she desires to enter or has entered. Persons so granted leave of absence shall, if accepted for service in said forces, report in writing to the Civil Service Commission� and appointing officer the branch of service and organization in which accepted. Persons honorably discharged, or rejected for service in said forces, shall, if able to do so, apply for reinstatement in writing filed with said Civil Service Commis- sionQ and said appointing officer within fifteen days after said re- jection or within ninety days after termination of such service, or within ninety days after discharge from hospitalization or medical treatment which immediately follows the termination of, and results from, such service; provided such application shall be made within one year and ninety days after termination of such service, notwith- standing such hospitalization or medical treatment, Persons apply- ing for such reinstatement shall present proof to the satisfaction of • said officers of application and rejection, or of honorable discharge, and, if the case be such, of hospitalization or medical treatment which immediately followed the termination of, and resulted from, such service. 5 Alltime spent by said persons in the said forces, or awaiting accept- ance therein, shall be counted the same as though spent in the serv- ice of the City in determining seniority of service and rights to pro- motion or incx°ease in salary or. wages. 6 All persons appointed to fill vacancies created bythe absence of said persons entering or applying for admission to said forces shall hold said positions subject to the right of the aforesaid persons to be re- instated therein;anything in said amended ordinance and amendments thereto to the contrary notwithstanding. • Issued 1-1-70 Sec. 35 Section 35 cont. 46 7 Anyperson who secures leave ofabsencefrom aposition inthe Class- ifiedService of the City to enter the military service and is honor- ably discharged therefrom, or any person who leaves the said serv- • ice of said City to apply for admission to said armed forces and is rejected by the proper authorities of the United States or the State of Minnesota, shall, unless physically incapacitated, be reinstated without loss of seniority, in the position held by him with said City or in one to which he might have been legally transferred prior to his leave of absence. 8 The appointing officer shall be the judge of the physical fitness of the applicant for reinstatement and may, in his discretion, appoint said employee to a lower grade in the same line of employment if the said employee is not physically fit for his former position but is fit for such lower grade. 9 No reinstatement of any person securing said leave of absence shall be made after sixty days of said application and rejection or after one year from said honorable discharge, or, if the case be such, after one year after discharge from hospitalization or medical treat- mentwhich immediatelyfollows thetermination of, and results from, such service. 10 When more than one position in the same grade and of substantially similar duties has been filled by appointment or promotion while subsection F of Section 35 is in effect, the last person appointed or promoted shall be the first laid off. 11 All persons promoted from other positions in tlie Classified Service • to fill vacancies created by such leaves of absence shall, if necessary be demoted to their former positions; the last promoted shall be the first demoted. Persons displaced from positions by such demotions shallbe placed at the head of the reinstatement list for suchposition, at their option, in the order of their appointment or may accept ap- pointment in some similar or lower grade position for which they are qualified. 12 Any person removed by the reinstatement of such aforesaid former employee shall be placed at the head of the reinstatement register and be given preference in appointment to any vacancy of his legal grade and title ox° to any vacancy in any position to which he might legally have been transferred at the time of his removal; but such reinstatement privilege shall not extend beyond t$e or�,,e-year p�iod pre scribed by t�l�6�l�er,�,��,.�j � C� ,,� F�.>.� r t.�, , , � Cf � � , �; - ; „ ,. 13 All persons w o��n mes were on any reinstatement register at the time they entered the military service and who have since been hon- orably discharged fr m the said service shall, upon application to the Civil Service be reinstated on the same list with the same rights and the same order of seniority that they possessed at the time of entering said service, subject to the other provisions of this ordinance as to time of reinstatementandphysical fitness. This ordinance shall not be construed so as to permit the carrying of any names on said register of any person for a longer period, after ap- • plicatinn and reinstatement on said list is made, than such persons would have been carried on said list if they had not entered the said service. Issued 1-1-68 Sec. 35 Section 47 35 cont. 14 The provisi.ons of this Section 35 F shall not be applicable to any temporary, provisional, or emergency appointees. � 15 A11 papers required by this ordinance to be filed with the appointing officer or the Civil Service Commissior� shall be preserved by such appointing officer or Civil Service Commission� as permanen� records. Section 36 ABSENCE WITHOUT LEAVE-- Absence from duty without leave, or failure to report after leave has ex- pired or has been disapproved or revoked and canceled by the Commis- sion�e, shall be deemed a resignation of the employee on such leave, or cause for his discharge, provided, however, that if the officer or employee so charged shall show to the satisfaction of the Commission� and the ap- pointi.ng officer that such absence or failure to report was excusable, the Commission,� may then permit his reinsbatement, in accordance with the reinstatement provisions of these Rules. Sec�ion 37 HOLDING POSITION OPEN-- Upon the expiration of a leave of absence an of£icer or an employee shall be reinstated in his position except that, if the position has been abalished or if he would be on layoff if he had not been granted leave of absence, his name shall be placed on the appropriate reinstatement register, and he sha11 be reinstated i� accordance with the reinstatement provisions of these Rules. Employees injured or incapacitated by illness in �he line of duty shall be entitled to reinstatexnent at any time within five years from the date of injury or incapacity, if physically capable of resuming their duties. • Section 38 LAYOFF-- Whenever it becomes necessary in any bureau, for lack of work or funds, or for other causes, to reduce the force in any class of position in such bureau, the appointing officer shall designate by title the class of position in such bureau from which layoff shall take place, and the persons serving in such class of position in such title shall be laid off in the inverse order of their certification and appointment to such class of position in suchtitle, the last one so appointed to be the first laid off; provided, however, that temporary and provisional appointees in such class of position shall in all cases be first separated. For the purpose of this subsection, positions at the Muni�ipal Stadium shall be considered as if in a separate bureau. When an officer or an employee has been laid off, his name shall be placed on the appropriate reinsta�ement register, and he shall be reinstated in accordance with the reinstatement provisions of these Rules. The ap- pointing officer sllall whenever possible give two weeks notice to any em- ployee being laid off from his employment except in cases of seasonal, texnporary, intermittent or similar employment or in cases of unforesee- able lack of work or funds. Section 39 REINSTATEMENT-- A Any officer or employee whose name is on a reinstatenzent register shallbe eligible for reinstatement to positions ofthe same class, grade � and salary, and of the same character of work as the position from Issued 1-8-72 Sec. 35-39 Section 48 39 cont. which leave of absence or layoff or resignation took place; provided, howevex°, that such Eligibility for reinstatement shallnot continue longer • than one year after layoff or one year from the time leave of absence was granted, except as otherwise specifically provided in these Rules. B Persons whose names appear on any reinstatement register shall be reinstated, as provided in subsection A of this Section, on the basis of seniority of employment in the position, the person on such reinstate- ment register having the greatest seniority in the position to be the first reinstated. C Any employee who without fault or delinquency on his part resigns his a C.�-�C�,t; position may, in the discreti.on of the Commission�i, '6e-�pTac�e�µon t�ie ��,/„ � , ,<%` reinstatement registex° and certified for reinstatement in accordancen�-, �, � �� with subdivision A of this Section, at any time within one year after such resignation; provided, however, that no such employee shall be entitled to reinstatement if he was suspended within the one year just prior to such resignation, and if, in addition thex°eto, his average serv- ice credit for the service ratings recorded for the two years preceding �he x°esignation is "4" or less; and further provided that no employee shall be entitled to reinstatement if he has accepted and retained, in whole or in part, severance pay under the provisions of Ordinance No. 11490. Any rights and privileges which would accrue to the employee following his reinstatement after resignation shall also accrue to said employee if he is re-employed following certification from any eligible list within one year of his resignation; provided that there shall be no seniority rights accruing within any given job title except by service in that job title. • D Any employee who has been reduced may, in the discretion of the ap- pointingofficer andwiththe approval oftheCivilServiceCommission@, bereinstated tohis former position without loss of seniority at anytime within one year after such reduction, or he may, in the discretion of the Civil Service Commissionel, have his name placed on an appropriate reinstatement register for reinstatement within one year after any vol- untary reduction to a position in his class and grade. If an employee's position is allocated to a lower class, and the employee is accordingly reduced to the position in such lower class, his name shall be placed on the reinstatement registex° for the class from which his position was x°educed and the reinstatement register for any other class to which he migh4 have been legally transferx°ed or x°educed while holding his former position. When a vacancy occurs in any such class he shall be reinstatecl in accordance with the provisions of Section 39B; provided, however, that if he is so reinstated and his name appears on a reinstatement register for a position in a class higher than the one to which he was appointed his name shall be retained on such hi.gher reg- ister or registers; and, provided fux°ther, that if a vacancy oecurs to which an employee coming within the pr4visions of this paragraph is eligible fox° x°einstatement, and such vacancy is in the bureau (depart- ment)where such employee was employed at the time of reduction, said employee shall have preference to such vacancy irrespective of his standing on the reinstatemen� register. Such reinstatement rights shall • not be limited to the usual one-year limitation, but shall continue until such time as the employee is reinstated or refuses reinstatement. Issued 1-8-?2 5ec. 39 Section 39 cont. 49 E Any employee whose position has been abolished shall be entitled to re- instatement in the same manner as if he had been laid off from such a pos ition. • F An officer or employee who accepts appointment to a higher position, the duties of which are merely temporary, shall be reinstated to his former position without loss of seniority when such higher duty is com- pleted. An officer or employee who accepts appointment or promotion to a posi- tion in the same grade or in a higher grade may, if such position is later abolished or discontinued because of lack of work or funds, or for other cause, be reinstated, in the discretion of the appointing officer and with the consent of the Civil Service Commission0, to his former position or to any position to which he might have been legally trans- ferred, and such reinstatement shall be without loss of seniority rights or privileges. G 1 Whenever any position, title, or rank in the Classified Service shall be abolished by ordinance, or otherwise, the employees under such title or rank shall be placed, in the order of their seniority, on the eligible list or lists for reinstatement to a position inthe next lower rank or grade in the same line of employment, or to any position in the same rank or grade as that abolished and to which they might have been legally transferred. If no such list exists, one shall be thereupon established. 2 If an employee ' s position is allocated to a lower class and the em- ployee is accordingly reduced to the position in such lower class, • his seniority in such lower class shall date from the earliest of the following date s: (a) If he formerly held the position to which he was reduced, the date of original appointment to such position. (b) The date he was first appointed to the position from which he was reduced. (c) The date when he was fir�t appointed to any position in a class at a level between those mentioned in (a) and (b)and to which he could have been reduced fx°om the position from which he was reduced. H LO5S OF 5ENIORITY-- For the purpose of determining order of lay- off and reinstatement, an employee shall lose all acquired seniority rights in the following cases: (a) Upon resignation; (b) In case of a transfer. that involves a change of title, unless the transfer is to a position previously held by the employee; (c) In all cases of reduction, unless the reduction is to a position previously held by the employee; and except as provided in sub- division 1 of subsection G above; --�j�--in-e-as�--of�instatement after leave of absen r subsection C of Se�t�xi�-'zx�"=a:s:.�..�thexwise provided in • _. sa-id-..._su�ss�c`�i"on�.,. . /� / -/-- ,.... T--} �4-'ZE'-rr.�4 i , S (. '; �r!� G ,�_� �t..J t' � -/ `G^ �Z/ � � Sec. 39 _ _.._ .. Page 49 -continued Section 39 cont. I COMPENSABLE DISABILITY-- Any employee who sustains a permanent disability due to an illness or injury arising out of and in the course of `- employment (a compensable case) may be transferred or reduced to any other position at his own request and at the request of the head of the departinPnt with the approval of the C��;i 5��•<-�� Cc->>-,mi�si�n�`provided the employee meets such achievement, physical and n�edical standards, as the Civil Service Commission� may prescribe in the particular case. {Effective 3-6-72) �.�.�,. �;��' ��,,,> �,; � r,,,"; Se ction 5 0 40 TITLES-- . A Titles of positions shall be as nearly as possible descriptive of the general duties attached to the positions and indicative of the grade and class and shall be the same for all positions and places requiring the same kind of service, regardless of location of employment. Titles shall not be changed except by order of the Commissioryy� �r-� upon a statement from the department head in writing setting forth the _�reason why such change should be made. Such title shall be used to �s l,* designate the positions or places in all the reports to, and the records �A �(/.'�A�`l �... .- /� r� � U of, the Civil Service , d on all payrolls or accounts submitted � ;,� to the or certifi�ation:=��a � r. � t��E �� , "''p�'� f. �1�' . ° t�r t �..�/�� d,..,�' ` ; "_.. ,�� B Whenever any ne�d position or place of empl loyment is created, the or- dinance or resolution creating such position shallprovide in what class and grade the position shall be placed, but no position shall be consid- � ered new or in effect unless the duties thereof are found by the �w�e�wt ��!��.r,__. to be substantially different from those of every other existing position �'� in the Classified Service. Se ction 41 CHANGE OF DUTIES-- Whenever the duties of an office or position are changed so that they differ substantially from the duties prescribed when such office or position was originally classified9 such change of duties shall operate to abolish such office or position and to create a new office or position, and the Commis- � sior� shall proceed to classify such office or position in accordance with subsection A of 5ection 40 of this Rule, and to fill the same by examina- tion and certification or by certification from an existing eligible list. Section 42 CHANGE OF EMPLOYMENT RECORDS-- The passage by the Council of any amendment to the Civil Service Rules changing or modifying any title of a position shall be deemed authority for the Civil Service�wez change the employment recox°ds of any employ- ees who may be affected by h amendment, and all payroll items of such employees shall thereafter confo to the new title. �'�-J �`� �, Section d�° 43 REPORTS TO CIVIL SER VIC - Appointing officers shall ake, among other reports, immediate report to the Civil Service of the following: (a) Appointments, whether emergency, temporary, permanent or promotional. (b) Refusal or neglect by a person who has been certified to accept an appointment. • Issued ?-1-67 Sec. 40-43 Section �V1� (�� 51 43 cont. (c) Changes in the compensation of ranks or grades or of officers or employees serving undex° him, • (d) Suspension or x°einstatement made by him of any officer or em- ployee. (e) Transfer in his department as provided by these Rules. (f) Every vacancy, leave of absence, resignation or separation from the service undex° him and its cause. (g) Creation or abolition of any office or place of employment in his depa rtment. (h) Changes in department organization with details for charting. (i) Efficiency, character and conduct markings of employees in his department as provided in these Rules. Section 44 UN5KILLED LABOR s- . A EMPLOYMENT REGISTERm- The Civil Service �� shall maintain a list of persons eligible for employment as Unskilled Laborers. Appli- cants for such employment shall conform to th� requirements in Sec- tion 10 of these Rules. The names of candidates who meet the require- ments and pass the tests for employment as Unskilled Laborers, unless • otherwise disqualified, shall be placed on the EmploymentRegister ac- cording to priority of filing of application. The persons upon such re- gister shall notify the� when they change address. � � �'.__ The eligibility for appoiritment of persons upon such register shall ex- pire one year from date of registration. At the expiration of such one- year period, the applicant's name shall be stricken from said register, but he may re-apply in accordance with subsection H of this Section. B APPOINTMENT-- Appointment of Unskilled Laborers shall be upon requisition from the appointing officer and by certification from the Unskilled Labor Employment Registex°. Certification shall be accord- ing to priox°ity of standing on the list, the �ligibl� on such list whose application was fix°st fil�d shall be fir�t certified and appointed, Appointee shall be on probation for a p�riod of �ix months. Time served on probation, whether continuous or not, shall be charg�^d to the period of probation. If any probationer, after fair trial is found incomp�tent or unquali.fied to perform the duties of a Laborer, th� appointing offic�r may dis- charge said probationer at any time during the six-month probationary period with the consent of the Commission� C LAYOFF AND REINSTATEMENT-� In case it is necessary to reduce the force of Unskilled Laborers in any bureau, the Laborers in such • bureau shall be laid off in the inverse order of their certification and Sec. 43-44 Se ction 52 44 cont. appointment; the last one so appointed to be the first laid off. Any La- borer who has been laid off in accordance with the Civil Service Rules shall be eligible for reinstatement within one year from the time of such , layoff. Laborers whose names appear on the reinstatement register shall be reinstated on the basis of seniority; the Laborer having the greatest seniority to be the first reinstated. D Eligibility for reinstatement as an Unskilled Laborer shall terminate in the same manner as that of all other employees in the Graded Division, and in accordance with the Rules provided therefor herein. E FAILURE TO REPORT-- Unskilled Laborers certified from the Em- ploymentRegister shall report tothe officer or person designated with- in 48 hours from the time of mailing of notice to their last known ad- dress. If they are not reasonably able to report, their names may, with the written approval of the appointing officer concerned and the consent of the Commission�, be kept on the register in their original order of standing; otherwise their names shall be stricken from such Employ- ment Register. F SEPARATION-- Any Unskilled Laborer who is �eparated from the serv- ice for cause, or who refuses appointment, employment, or re�employ- ment, shall be stricken from the register, except as otherwise provided in subsection E of this Section. G Unskilled Laborers who fail to complete their applications, or fail to report for the tests when scheduled, shall not be entered on the Employ- ment Register, and their applications shall be canceled. • H Unskilled Laborers whose names are strickenfrom the register may re- apply for new registration in accordance with subsection A of this Sec- tion, and priority on the register as to such Laborers shall be as of the date of filing of such re-application. Section 45 REFERENCES-- A Character of eligibles shall be investigated and references verified in advance of certification. Such investigation shall be made with respect to the activity of the list, and the inquiry shall be kept up to date, B Investigation shall be conducted personally or through the medium of blanks of regulation form mailed tothe references furnished by the ap- plicants; replies of references shall be held confidential. C No eligible shall be removed from any eligible regis�er for insufficient references or because of unsatisfactory references or personal quali- fications, except upon recommendation of an advisory reference com- mittee composed of three persons to be selected and appointed by the Civil Service Commission� to serve for such terms as the said Com- missiox�r may designate. D Eligibles previously discharged from the City service shallbe called to the Civil Service to make explanationo In default of such appear- . ance or in case of nsatisfactory explanation9 their names shall be ex- cluded from the el'gibl� listo Se c. 44-45 � �.:. , Section �"��/� 53 46 PAYROLLS-- A Payrolls shall be checked to determine legality of employment. Each • item shall conform to the Civil Service records. Each incorrect item shall be red-lined and the department shall be notified. � � •�c�_e. B Departments must deliver payrolls to the Civil Servic and such payrolls shall have the names arranged alphabetieally. Time of receipt and time of delivery to the shall be stamped on each roll. Rolls shall be checked so far/a}s p acticable inthe order of their receipt. r r�..i�.4�.] i i L 2. / ! ��1,,' /i , C ! : �f/ , , ; r, , • , . /. � � The payroll for anydepartment orbureau shall not be passed unless all certification and reinstatement orders made by the Civil Service Com- mission� to such department or bureau are reported upon by the em- ploying officer within ten days of the time such certification and rein- statement orders are made. 5ection 47 MISCELLANEOUS-- A UNFILLED POSITIONS (ABOLITION OF)-- Any title in the Classifi- cation Plan which has been or shall remain unfilled by regular appoint- ment for a period of three years following the expiration date of any eligible or reinstatement list pertaining to such title, may be abolished by written order of the Civil Service Commis'sion�►, upon thirty days' notice, such order to be in writing and served upon the City Council. • B EXAMINATION QUESTIONS (SAMPLES OF)-- Questions used in exam- inations shall not be available for public inspection, but the Civil Service e. ,s . - �.� shall publish a booklet of information giving samples of various '' types of questions or tests and other information in regard to its exam- ination work and civil service procedure. C GRIEVANCE PROCEDURES-- In order that there shall be a formal procedure for the handling of grievances of employees, the Council shall adopt, by resolution, a statement of grievance procedures. Employees may use such procedures without fear of reprisals, and such procedures shall be available to all employees. All appeals and deci- sions shall be on forrns furnished by the Civil Service �,Q,✓�+ C �---� G' �' D 5HOP STEWARD-- One Shop Steward from each department will be allowed to .accompany an employee ' s authorized representative during regular working hours for the purpose of wage, salary, or fringe bene- fit discussions or other problems of their particular concern involving employees of the City of St. Paul under the following conditions: 1 That only one employee from any one department be allowed to leave his work. 2 That the Steward be expected to attend these meetings on his own time when they are held outside of his regular working hours. 3 That adequate notice is given to the department heads so that per- mission may be obtained. • 4 That ti��St�vvaxd ha.s,��officiall}t .be� desigxiaxed as�s�z:ch by 'th� group that he represents. Issued 12-28-68 Sec. 46-47 � ��I( _ � (�a �-� CIVIL SERVICE RULES • / � AND CLA5SIFICATION PLAN � � - - - - - - �� j As Approved By Council Ordinance �` �� No. 3250 as amended Section 1 A The following rules and regulations, prepared and submitted by the Civil Service Commissionit, so far as they apply, shall govexxi the Classified Civil Service of the City of 5t. Paul. -$--�.he.,,�hief Examiner under the direction of the Civil 5ervi is- � sioner sha ' ar e of all examin,�,,ti�;"�pervision of all � ��.�, f%_�-.•---��records, and control�of all e ' examiners; he shall n � � in general, und_�...tl�c-f;"'om'missioner, be executive an a � � h,�.ac� oft�`"ie��ivil Service Bureau. � m � � ! Section � .� 2 DEFINITIONS-- p The word "Commissiorr�" used alone shall mean the Civil Service Com- ,� • ��; missionaE of the City of St. Paul. a `The vord "Directorn used alone shall mean the Director of Personnel of the City of St. Paul�° The word "�i.-" shall mean the Civil Service . �� .,(�R e :, %f! ,�.�(! ,/'�.. � .� The terms "regular appointee" or "regular appointment'� shall mean any �� appointee, appointment, employment, or reinstatement in the Classified o Service other than temporary, provisional, or emergency appointments. •� a� The word "position " shall mean any specific office, employment,or job � calling for the performance of certain duties, and for the exercise of cer- v tain responsibilities by one individual. A position may be either occupied m or vacant. � � The term "class of positions" or "class" shall mean a group of positions � sufficiently similar with respect to duties and responsibilities that the �,,,� same descriptive title may be used to designate each position allocated to •� the class, that the same entrance qualifications may be required of appli- � cants for employment,that the same tests of fitness may be used to choose m qualified employees, and that the same rate of pay may be applied with � equity to all positions in the class. � ; .o The word "grade" shall mean a group of classes of positions sufficiently � similar with respect to the level of duties and responsibilities or with re- •�; spect to the prevailing rates in this area for comparable work that the � k same rate of pay may be applied with equity to all classes of positions in � •v the grade. � B The Director of Personnel sha11 administer the personnel sYstezn of the Citp. He shall be .� sub3ect to the general control and supervision of the Mayor but sub3ec� toIs Sued 7-1-67 .� his paramount obligation to the Civil Service Co�nmission with reference to Sec. 1�2 +' tlze duties: assigned by it. He shall be responsible for the a '�i'stration o�a],]. Ci4il Sex�rice Rules and Regulations and City employee records. He �i prepare, accoraance � with the Charter, amendments to these P�ules dealing with all matters necessary to the a,dininiatration of the City personnel system on a merit basis, arid such aa�andments shall be,� Se ction 2 cont. 2 Whenever in these Rules "appointing officer" is used-t�e-term shall in- clude, for the purpose of these Rules, appointing body also, where the ap- • pointment is not made by an individual officer; - Wherever in these Rules the masculine noun or pronoun is used it shall be understood to include the feminine. Se ction 3 THE CLASSIFICATION PLAN-- The Classification Plan contains all the classes of positions in the Classi- fied Service and shall consist of two divisions known as the GRADED DI- VISION (Section 6 of the Rules) and the UNGRADED DIVISION (5ection 7 of the Rules). The Ungraded Division is hereby defined to include only the following classes of positions: A The class is one for which there are contracts establishing a single rate or a very narrow range of rates which prevail in industry in the local area. B The class is one in which employment is always intermittent, or ispaid for on a basis other than actual hours worked (such as "per perform- ance" rates for certain classes at th �'�_-)-�.- ,:?�-C{i _y ; Cr _ All other classes of positions shall be in the Graded Division. 5ection • 4 OCCUPATIONAL GROUPS-- The classes of positions in the Graded Division shall be arranged in oe- cupational groups as follows: ATTENDANCE AND INSPECTIONAL-- This group is defined to in- clude all positions the duties of which are to serve or tend the publie, or to inspect buildings, premises, or equipment; or to check qr inves- tigate manufacturing, operational, marketing, or construction practices and processes, or to perform or supervise work of a generally similar nature. CLERICAL-- This group is defined to include positions the duties of which are to perform or to supervise clerieal, stenographic, or secre- tariaL work, or to perform or supervise work of a generally similar nature. FIRE-- This group is defined to include all positions that engage in or directly assist in the work of fire fighting, and to perform or supervise work of a generally similar nature. MANUAL AND MAINTENANCE-- This group is defined to incltzde all positions the duties of which are to perform or supervise manual or maintenance work, or to perform or supervise work of a generally similar nature. • Issued 9-28-64 Sec. 2-4 5e ction 23 8 COMPENSATION-- A AT TIME OF APPOINTMENT-- 1 The compensation fixed by the Council for each grade established in • Section 6 of these Rules shall apply uniformly to all the classes of posi�tions in such grade, except as the Council may otherwise spe- cifically provide. 2 The compensation fixed by the Council for each class of position in Section 7 of these Rules or for any specific class of positions in Section 6 shall apply uniformly to all positions in such class. 3 Except as provided in divisions 4 through 12 of this subsection A of this Section 8, appointment to any position in a class in Section 6 or 7 of these Rules shall be made at the current entrance salary pre- scribed by the Council for the class of position. 4 For positions requiring college graduation as a minimum require- ment, an appointee possessing a Master's Degree in the designated field directly related to the duties of his position who has not used such additional education for experience in meeting the required qualifications for the position, shall be paid Step C .in the Standard Range prescribed by the Council for this position. 5 Appointment may be made to a position in any of the classes in Sec- tion 6 of these Rules at any of the current salary Steps A through E prescribed by the Council for the class; provided, however, that if appointment is made at a salary step higher than the appointee could have attained if his employment in positions out'side the City service equivalent to the class to which he has been appointed in the City • service, all other employees holding this same title in the City ser- vice shall be given credit, for the purpose of .salary increases, for an amount of time equivalent to the amount of time allowed the new appointee for purposes of salary credit necessary to start such new appointee above the step he could have attained had he been in the City service; and further provided that appointment at more than the current entrance salary shall be made only upon recommendation of � , , , , c�Y , , 9 . the Cit� �ci�►inistrator a.nd the Director of Personnel; subject to the approval of the Mayor and the Civil Service Commission. 6 No person holding a position in a class in any of the grades in Sec- tion 6 of these Rules shall suffer any reduction in compensation if appointed to some other position in the same grade or in a higher grade; provided, however, that no person shall receive a rate of compensation greater than the maximum ordinarily attainable in the position under the provisions of the Council's Salary Ordinance. If appointed to a position in a class in a lower grade an employee may be granted the minimum rate plus the number of step increases which he has been granted in his present position. • Issued 12-28-68 Sec. 8 Section 25 8 cont. 11 Appointment to any position in any of the classes listed under the heading "Manual and Maintenance" in Grade 15 and up in Section 6 • of these Rules shall be made at the ten-year step of the appropriate Standard Range as set forth in Section I B of Ordinance No. 6446. After an appointee to such a position has appeared onthe payroll for 1040 hours in this position, he may be granted an increase in salary of one salary step (to the fifteen-year step). 12 Appointments to the positions Patrolman and Fire Fighter shall be made at Step C in the appropriate Standard Range as set forth in Section I B in Ordinance No. 6446. B REALLOCATION OF POSITION-- If an employee's position is allocated to a lower class, or if an employee�s class of position is allocated to a lower grade, or if an employee's class of position is allocatedto "Special Employments"at a ].ower hourly rate, the salary of such employee shall not be adverscly affected thereby so long as the employee is entitled to reinstatement rights in accordance with Section 39 D of these Rules. However, no salary increase shall be granted such employee until such time as the regular rate attached to his position exceeds his present salary. If there is a general salary reduction inthe CompensationPlan, such employee shall not be exempted from such general reduction. C ADVANCEMENT IN SALARY-- In computing an employee's length of service for the purpose of any salary advancement allowable by any Council ordinance, such service shall date from the time of regular or provisional employment. • D MAINTENANCE OR FEES-- There shall be deducted from the salary payable to any employee who, in the position held by him, receives from the City any meals, lodging, or other maintenance, an amount which fairly represents the value of such maintenance, and such value shall be determined by agreement between the department head concerned and the Civil Service Commission�r, and shall be approved by the Mayor. E SPECIAL ALLOWANCES-- Any speci,al allowance authorized by the Council to any officer or employee for the purpose of upkeep, main- tenance, or furnishing of an automobile, motorcycle, horse, vehicle, uniform, or other equipment necessarily used b}r him im the pex°form- ance of the duties of his position shall, if granted, be paid in addition to the regular salary payable to him. F CALL-IN PAY-- When an employee is called to work he shall receive two hours' pay if not put to work. If he is called to work and com- mences work, he shall be guaranteed four hours' pay. These provi- sions, however, shall not be effective when work is unable to proceed because of adverse weather conditions;nor shall these provisions apply to temporary or emergency employees nor to employees employed under any of the titles listed �n Section 7 of these Rules under the heading "Special Employments"; nor to any person whose regular scheduled workday is less than four hours. • Issued 1-8-72 Sec. 8 Section 26 9 HOURS OF EMPLOYMENT-� OVERTIME-- A HOURS OF EMPLOYMENT-� The normal work day and the normal • wox°k week shall be as follows: 1 For employees holding positions established in Section 6 of the Rules in the Fire occupational group, except emproyees in the Division of Fire Prevention and employees working under the title Fire Alarm Dispatcher, an average of 60 hours in a 7-day period computed on a yearly basis. 2 For all other employees, 8 ho�irs in any 24-hour period and40 hours in any ?-day period. (For employees on a §hift basis, this shall be construed to mean an average of forty hours a week. ) 3 To meet unusual conditions, or in the case of certain seasonal em- ployees whose total yearly hours do not exceed 2088, upon request of the department head, a different schedule may be established for particular groups of employees with the approval of the Civil Service Commission�ar and approval of the Couneil by resolution:. B OVERTIME�- 1 Time on the payroll,in excess of the normal hours set forth above or set forth by x°esolution as provided in division A 3 above s�iall be "overtime work" and shall be done only by order of the head of the department. 2 Except as hereinafter provided in division 3 of this Section 9B, an • employee shall be recompens ed for work done in exces s of the normal hours established in or under subsection A above by being granted compensatory time on a time and one-half basis or by being paid on a time and one-half basis for such overtiri�e work, For employees whose rates of pay are established on a bi - weekly basi.s, the hourly overtime rate shall be one and one - half times the bi-weekly ra�e d��r�.ded by 80. For employee$whose rates of pay are established on an hourly basis, the overt�.me x°at� shall be one and one - half times th� base daytime shift contract ra$e (there are no fringe benefit considerations. ) 3 The following classes of employees shall not be eligible for more than straight time in either money or compensatory time for work done in excess of the normal wox°k hours established in or under subsection A above: (a) Any employee holding a position established in Section 6 of the Rules in Grade 34 or higher, except that this provisi.on shall not apply to employees holding positions in the Manual and Mainte- nance oc�upational group. • Issued 1-8-72 Sec. 9 Section 27 9 cont. (b) Any employee holding a position established in Section 6 of the • Rules in the Professional occupational group. (c) Any employee holding the following administrative positions: Building Maintenance Supervisor--Libraries Building Maintenance Supervisor-- Parks and Recreation � Building Superintendent (Auditorium) �/v/ C ,� Custodian-Engineer (Public Safety Building) C�(/�� Electrician General Foreman 1 Field Supervisor Fireman-Mechanic General Foreman General Lighting Foreman Public Works Foreman III Sewer Foreman II 5upervisor of Custodians Supervisor of F1 'c lture Supervisor of arba Collection Supervisor of tors Supervisor of Pumping Supervisor of School Maintenance Supervisor of Street Cleaning Supervisor of Street Maintenance (d) Present incumbents,onthe effective date ofthis ordinance, work- ing inthe Board of Education under the titles "Accounting C1erkII" • or "Clerk-Typist III" and who are assisting with clerical duties in connection with the evening school program. 4 A resolution authorizing payment to employees who have worked overtime shall be submitted for Council approval before payment is made. Compensatory time or payment for overtime shall be granted or made not later than six calendar months from the time when it was earned. If compensatory time is not granted within the six- month period, payment must be made at the authorized rate. This six-month period may be extended for additional three - month peri- ods with the approval of the 6bn�p�ir+��rr. When overtime is paid this shall be shown on the payroll. '�'�`�' � � Each Department shall be responsible for keeping a record of com- pensatory time earned and used by each employee for each payroll period, and of overtime earned by and paid to each employee for each payroll period, and a record showing the reason for each in- stance of overtime work. All such records shall be audited at least � : once a year by the �';, , �j -; � . ;,i ,, ,r-�� , 1/ � . . ; ��V' ,_ � • � � � Issued 1-1-71 Seca 9 ,f Section � ti , ; 27a / �� 10 APPLICANTS-- (,�'!=�'% ( � , A APPLICATIONS-- Appl' ations must be iled on the blanks furnished by the Civil Service and within e time limit specified in the • official announcement. Defective applic tions may be amended, but all applications shall be retained by the Applicants must comply with all laws and ordinances in any way affecting employment in the positions for which they apply. The Commission�t may likewise de- mand the presentation of certificates of competency, licenses, or other � Q' ° evidence of special qualifications, where necessary. `"'"�±.� - �,B_ AGE_-- .Except as otherwise provided by State Law, the Commission�► , i �� may in iis.discretion fix any reasonable age limit as a requirement for entrance to examinations, but such age limits shall be published in the official notice of examinations. No person shall be kept on an eligible register whose age does not conform to tti�rrequirements fixed by the Charter or ordinances for appointment to the City service. C EDUCATION-- In any examination for which college graduation is re- quired as a minimum qualification, applicants may be admitted to the examination if they are in their last school year prior to graduation in the required field; provided, however, that any such candidates who attain places on the resulting eligible list shall not be certified to any vacancy until they have been graduated. D RESIDENCE-- No person shall be admitted to an examination for any position in the Classified Service unless he is a citizen of the United States or has been honorably discharged from one of the military serv- ices of the United States government, and in either case has also been a legal resident of Saint Paul for at least six months next preceding the • date of the examination; provided that this latter requirement shall not apply to any person holding a,position in the Classified Service of the City. Any or all of these requirements may be waived by unanimous action of the Council whenever it is deemed for the best interest of the City to do so; provided, however, that if a sufficient eligible list is not �� secured as a result of holding a regularly scheduled examination, or if 7-`. f fewer than three persons file for such examination, the Commissio��l"-'�'" may, in his discretion, waive the residence and voting registration re- ��'�t �"� quirements in the succeeding examinations necessary to establish such eligible list. No waiver by the Council of any of the requirements in this section shall remain in force longer than December 31 of the year in which such Council action becomes effective. If the residence requirements have been waived for an examination in accordance with this Section, an appointee from the resulting eligible list': who is not a resident at the time of appointment of an area defined below as an area within which City employees must live, shall be al- lowed up to six months from the time of appointment to become a bona fide resident of such an area. Every employee holding a position in the Classified Service of the City shall be a bona fide resident within an area described below during the pexiod of his employment as a condition of employment. Failure to maintain such residence shall be deemed insubordination and miscon- duct and automatic forfeiture of employment; provided, however, that these latter provisions shall not apply to employees who occupy a tem- • porary summer residence outside of the areas outlined below between the dates of May 15 and September 15 of any year. Issued 1-1-68 Sec. 10 Section 27b 10 cont. Every employee holding a position in the ClassifiedService of the City, except employees in the Fire Group and the Police Grotxp, shall be a • bona fide resident of the State of Minnesota. Since employees in the Fire Group and the Police Group are subject to recall in ernergencies and must, therefore, be readily available, such employees shall be bona fide residents of an area which shall include the following: Ramsey County, Washington County, Anoka County, Dakota County, that part of Hennepin County whieh lies east of Highway 101, and that part of Chisago County which lies south of Highway 95. E CHARACTER AND FITNESS OF APPLICANTS-- Every applicant must furnish proof of good character, temperate habits, sound health and physical ability. to perform the duties of the position to which he seeks • appointmen�. Proof at any time produced to the Civil Service E�w•sw��jli��.- of the physical or mental disability or incapacity or of the bad charac� �� ter, dissolute habits, innmoral conduct, or of separation for good cause frorn the public service of any applicant or eligible shall be deemed sufficient cause to exclude him from all examinations or for removal from any or all eligible registers. No person who has been separated from the public service because of any fault or delinquency on his part shall be admitted to an examination for at least one year after such separation. F FALSE STATEMENTS-- Any false statement made with the intent to � commit fraud, any. fraudul�nt conduct, or any attempted deception by an applicant or eligible, or by others with his connivance, in any ap- pli�ation, paper or document submitted to the Civil Service -$e�+re�x,(��f.�.,+ r _ or in any examination, shall bar such applicant or eligible from further ' ` examinations for at. least two years; and, in addition, if such person has his name enrolled on any eligible or promotion or reinstatement register, he shall forfeit his rights on any and all registers on which his name may appear, provided that the name of no person shall be re- moved from a register without first having had an opportunity to be heard in his own behalf, In the case of conr�ivanee, all parties thereto shall be deemed equally guilty under this Section. G PENSIONERS-- No person receiving a pension, other than a disability pension, from any pension fund toward which the City of Saint Paul con- � tributes shall be eligible for employment�or for reinstatementgor re- employment as a regular employee in a position in any class in the 1 Classified Service while receiuing such pension benefits, H RETIREES-- No employee who is compelled to retire in accordance with any compulsory retirement law shall be re - employed under any circumstances, nor shall his services be utilized by contract or any other agreement. • Issued 1-1-71 Sec. 10 Section 27c 11 EXAMINATIONS-- • A COMPETITIVE-- All examinations, except for the class of position Unskilled Laborer, shall be competitive and shall be held under the di- rection of the Chief Examiner, who may designate persons in the City service, or employ persons from the outside, as special examiners in the preparation, conduct or grading of any examination. Bills for serv- ices of outside special examiners shall be itemized. No examination shall be held. except in the presence of the Chief Exam- iner or such other person as may be specially designated by him. � B POSTPONEMENT-- Examinations may be postponed by order of the Commission�r in writing filed with the City. Clerk, which order shall designate the reason. Applicants shall be notified of the postponement. C SUBJECTS AND WEIGHTS-- 1 The subjects and weights for any examination sha11 be such as in the judgment of the Chief Examiner will fairly test the relative ability of the candidates to properly perform the duties of the position, and such subjects andweights shallbe published inthe official announce- ment of such examination. Examinations may be of the assembled or non-assembled type. The subjects in an examination may consist of written or oral tests of the subjective or objective type, physical tests, practical or demonstration tests, or evaluation of the past • training and experience of the candidates. 2 In addition to the subjects used for original entrants, or in lieu of some of those subjects, there may be added for the promotion can- didates the subjects of service and seniority, and to these may be assigned such weights as in the judgment of the Commissiona� may seem proper. 3 Oral tests may be of the question and answer type used to test the candidates' knowledge of the duties of the position in question, or may be of the ir�terview type used to test the candidates' personal fitness for the position in question. In the case of aral tests used to test the candidates' knowledge of the duties of the position, a • Issued 1-1-65 Sec. 11 Section 28 11 cont. record shall be made of all questions and the candidates' answers thereto. The weight of such an oral test shall not exceed 30% of the • Direct Examination, except that this latter restriction shall not ap- ply in examinations for any class of position listed under the head- ings "Professional" or "Subprofessional" in Section 6 of these Rules. A record shall be made, so far as practicable, of all conversation and discussion between candidates and examiners. Such a record may be recorded mechanically. 4 In any examination for which the residence requirements have been waived and in which an oral interview is a subject, the Commissionf rp may provide that only a designated number of candidates, having the highest composite ratings of 75 or more in the other subjects of the examination, shall be eligible to participate in the oral inter- view; provided, however, that such designated number shall be pub- lished in the official announcement of the examination. 5 Medical and physical tests may be either competitive or qualifying, as prescribed in the official announcement. D RATING OF TESTS-- A candidate whose general average rating is less than 75 in the subjects of an examination taken as a whole, or in any subject or combination of subjects if so published in the official announcement of the examination, shall be deemed to have failed in the examination. When oral tests are used to test the personal fitness of candidates, • such tests shall be rated, whenever practicable in the discretion of the Chief Examiner, by the use of and in accordance with standardized. rating procedure especially designed for such purpose. Both promotion and original entrance papers and tests shall be rated according to the same standards of marking, Questions found by examiners to be unfair, misleading, or inthe nature of ca�ch questions shall be eliminated, and the average rating deter- mined on the remainder of the test. Allowance shall not be made to a competitor for time lost by him in an examination. When two or more examiners rate answers or tests independently, the final rating for each answer or test shall be determined by taking the average of the ratings of the different examiners. The current standards for rating past training and experience, physical condition and physical strength tests shall be kept on file as public re- cords. Examination papers of competitors in an examination and the rECOrd of questions and answers in an oral test or in an oral interview shall not be destroyed within one year from the date of establishment of the eli- gible list. • Issued 7-1-65 Sec, 11 Section 29 12 IN5PECTION OF EXAMINATION PAPERS-- A Except in the case of "standardized" copyrighted tests, every compet- • itor shall be given an opportunity to review the "short answer"questions and answers used in the examination. Every competitor shall also be given an. opporturiity to .revi�.evv� the scoring of his papers. Such review of the questions and answers, and of the scoring, shall be made at such times as the Civil Service Co r�}ission� may designate. „�.�(?r'C�.. B A manifest incorrect ar�swe ' y be corrected if brought to the atten- tion of the Civil Service not later than ten days following the day the competitor examined the questions and answers used in the exam- ination; provided, however, that if any change is made in any candidate's papers, the papers of all other participants in the examination shall also be reviewed; and further provided, that no person theretofore cer- tified and appointed from such list shall be displaced by reason of such cor rection. C A manifest error in the scoring of an examination paper may be cor- rected if brought to the attention of the Civil Service not later than ten days following the day the competitor examined e scoring of his papers. ,�^ ' l -!� � P .��,; Section 13 ELIGIBLE LISTS-- A A candidate whose general average rating is less than 75 inthe subjects of an examinatior� taken as a whole, or in any subject or combination of subjects if so published inthe official announcement ofthe examination, shall be deemed to have failed in the examination. • The name of a candidate who has failed in an examination shall not be entered on the eligible list, and the name of such a candidate shall not be disclosed. B In case of equal average ratings of eligibles, priority in time of filing applications of such eligibles shall determine their respective standing on the li st. C When an examination is scheduled for both promotion and original en- trance, the names of eligibles shall be entered on separate eligible lists; those who have promotion rights shall have their names entered on a list called the "Promotion List", and all other eligibles shall be entered on the list known as the "Original Entrance List". D Applicants, eligibles, and employees shall give notice to theG� of any change in address. �`r �;��,,. Sectiofi 14 EXPIRATION OF LISTS-- Eligible lists shall exgire by limitation of time in one year from the date of posting thereof; provided, however, that by order of the Comxnission�► • Issued. 7-1-65 Sec. 12-14 Section 3 0 14 cont. in writing, filed with the City Clerk, the time of any list may be once ex- tended for such period, not exceeding one year, as the Commission� may • deem advisable for the best interests of the City. Such order shall desig- nate the reason for such extension. �ection 15 SPECIAL REQUIREMENTS-- A POLICE-- In addition to the general requirements for applicants in an examination, applicants for a position of Patrolman must be under 30 years o� age, not less than 5 ft. 8 in. in height (bare feet), and of a corresponding mi�imum and maximum weight as prescxibed in the sehedule below. The standard height and weight schedule shall be as follows: Standard Height Weight 5 ft. 8 in. . . . . . . . . . . . . . . . 150 pounds 5 ft. 9 in. . . . . . . . . . . . . . . . 154 pounds 5 ft. 10 in. . . . . . . . . . . . . . . . 158 pounds 5 ft. 11 in. . . . . . . . . . . . . . . . 163 pounds 6 ft. . . . . . . . . . . . . . . . . . . 169 pounds 6 ft, 1 in. . . . . . . . . . . . . . . . 175 pounds 6 ft. 2 in. . . . . . . . . . . . . . . . 181 pounds 6 ft. 3 in, , , , , , , , , , , , , , , , 187 pounds � 6 ft. 4 in. . . . . . . . . . . . . . . . 192 pounds 6 ft. 5 in. . . . . . . . . . . . . . . 197 pounds Applicants may be accepted if their weight does not vary more than 20 per cent either way from the standard. B FIRE-- Applicants for the position of Fire Fighter must be under 35 years of age, and must meet the same physical requirements as pre- scribed in this Section for Patrolmen. Section 16 CONDITIONAL ACCEFTANCE-- An applicant may be conditionally admitted to, or permitted to complete, an examination, provided such conditional acceptance of the applicant is for the purpose of enabling him to submit additional proof of his ability to meet such qualifying requirements prescribed for the examination as are of a noncompetitive nature and not part of the direct examination used to determine the relative standings on the eligible list. Section 17 MISDEMEANOR TO OBSTRUCT RIGHT OF EXAMINATION; FALSE REP- RESENTATION; PERSONATION IN EXAMINATION-- Any commissioner or'examiner or any other person who shall wilfully by • himself or in cooperation with one or more persons, defeat, deceive or obstruct any person.with respect to his or her right of examination, or Issued 1-1-?1 Sec. 14-17 Section 17 cont. 31 registration, according to any rules or regulations prescribed pursuant to the provisions of this act, or who shall wilfully and falsely mark, grade, estimate or report upon the examination or proper standing of any person • examined, registered or certified, pursuant to the provisions of this act, or aid in so doing, or who shall wilfully make any false representations concerning the same, or concerning the person examined, or who shall wilfully furnish to .any person any special or secret information for the purpose of either improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, regis- tered or certified, or who shall personate any other person, or permit or aid in any manner any other person to personate him, in connection with any examination, employment or registration, or application or request to be examined, employed or registered, shall for each offense be deemed guilty of a misdemeanor. Section 18 APPOINTMENT5-- A Appointing officers have the authorityto appoint and employ, in accord- �� ance with the titles and grades enumerated in Sections 6 and 7 hereof, such number of persons as are provided for in the organization charts of the various departments in Ordinance No. 10720. B Except as otherwise provided by State Law, no certification from an eligible list shall be made to any position coming within the provisions of any pension, relief, disability, or sickness benefits other than pro- vided in subsection E of Section 35 of these Rules, unless such person • has first successfully passed such medical examination o-r re-exami- nation as may be prescribed by the Civil Service to ascertain his fitness to perform the duties of the position in su manner and for such time as to reasonably safeguard the funds out o whieh the pension or relief benefits mentioned would be paid. � ��; ' %��' ��., 9 C No resignation shall be required in advance or as a condition of appoint- ment or employment, Section 19 APPOINTMENTS OF UNSKILLED LABORERS-- Appointments of Unskilled Laborers shall be in accordance withSection44 of the se Rule s. Se ction 20 VACANCIES AND REQUISITIONS-- Whenever a vacancy in the Classified Service occurs, the appointing officer or body shall make requisition for certification, and such requisition shall be on the form prescribed by the Commissior�. Sex shall be disregarded by the Commission� in making certification unless satisfactory w'ritten reasons are given by the appointing officer that the vacancy is one which, because of the conditions of employment or the nature of the service in- volved, can only be filled properly by the appointment of an eligible of the • sex specified in the requisition. Sec. 17-20 Issued 1-1-68 Section 32 21 ORDER OF FILLING VACANCY-- • A Whenever a vacancy in the ClassifiedService exi.sts, such vacancy shall be filled wherever possible in the following order: (a) by reduction (b) by transfer (c) by reinstatement (d) by promotion (e) by original entrance $ Upon receipt of a requisition, the Commissiono shall, unless the va- cancy is to be filled by rcinstatement, tra,nsf�x, or reduction under �he provisions of these Rules, certi�y to th� appointing officer the narnes from the register of eligibles appropriate to the duties o� the position to be filled, in the following order: , � (a) Prornotion eligibles in the order of their standing on the lxst after 5 points have been added to the seores of those claiming and entitled to Veteran Preference; '�'�(b) Original entrants claiming and entitled to Veteran Preference; (c) Original entrants other than in (b). If two eligible lists for the same class of position are in force, the second list shall be treated as a continuation of �he first list. • On all certifications the namES of the three persons standing highest on the eligible list, in the order of their standing on said list, shall be certified, if there are three in the category from which certifications are to be made, in accordance with the provisions of this section. From those certified under (a) �.nd (b) above, the appointing officer shall fill the vacancy, regardless of the number of names certified. Under (c) above, the appointing officer may rejec� certification if less than three names are certified, Zf two or more vacancies are to be filled, then two more than the required numb�r of persons to be ap- pointed shall be certified, Section 22 CERTIFICATION-- A No person whose name is on any eligible list "conditionally" shall be certified until such person has compliEd with all requirements and re- moved all "conditions"; nox shall any person be certified as eligible for appointment unti,l he shall have passed such medical examination based upon such medical standards as the Givil Service B may ��1 ��- prescribe in order to determine if such person is reasonably qualified to propexly and efficiently perform the duties of the position for which he has applied. The Civil Service may require eligibles to re- port for medical examination wheneve necessary to keep sufficient el- igibles available for imxnediate cert' xcation at all times. ' >',1,�' s� �,,�,, � �. • �The addition of five points i,s xequired `�pf State law on Veteran Preference. ��Certification uz�der (b) is required by State law on Veteran Pr�ference. Issued 1-8-?2 S�c. 21-22 Section 33 22 cont. B Any person who resigns from the City service sha11 not during such separation be certified from any eligible list as a promotion eligible, but may, if such separation is without fault or d�linquency on his part, • be granted the rights of an original entrant on such list. !"..--fC�...rL., ..r o r, .-,� � s �( � I�; - !, '' A wxitten notice u on blanks su lied b the Civil Service ��.shall ,�, P PP Y , be mailed to the eligible at his latest address as shown by the records �� : �. _�"�of the�, stating that his name is one of three which has been cer, tified to the appointing officer, A similar notice shall be sent to the appointing officer, contai.ning the names of the three eligibles certified in the order of their standing upon the certification register. � � PROMOTTON ELIGIBLES-- Promotion eligibl�s, if any, who are em- ployed in the bureau to which certification is made shall have prefer- ence in certification �o such bureau, irrespective of their standing on � such promotion list. The t�rm "bureau"as used inthis subsection shall also mean "department" in all cases where any department is not di- � vided into bureaus. For the purpose of this subsection, positions at the Municipal Stadium shall b� considered as if in a separate bureau. � � CERTIFICATTON ON REQUEST ONLY-- Employees on leave of ab- sence from the City s�rvice shall not be certified during sueh leave from any eligible or reinstatement register on which their names might appear, unless they request in writing that their names be certified therefrom. � � � If a person has his name enrolled on more than one eligible or rein- statement register and has received an appointment therefrom to any position in the service, he shall be deemed to have waivEd certification from all other eligible lists or reinstatement registers unless he re- quests in writing that his name be certified therefrom. Section 23 FAILURE TO REPORT AND WAIVERS-- Persons certified for appointment or reinstatement must report to the d.e- partment or officer indicated on the notice of certification within five days frpm the time of mailing such notice of certification at a postal station, or within twenty-four hours from the mailing of such notice if sent by special delivery. In case of failure to report or refusal to accept appointment, their names shal�. be rexnoved from the eligible register, except as other- wise provided in this Sec�ion. ;f�'rr�t'.,- No waiver of cert' ic�.tion by any eligible shall be received or filed in the Civil Service in advance of certification of such eligible. After certification has been duly made, the Civil Service Commission• may, for a satisfactory reason, permit waivers in the following cases only: (a) If the employment tendered on such certification is temporary or part-time only; (b) If the certification is made to a position other than that for which the eligible was specifically examined; • Tssued l�$-72 Sec. 22-23 Section 34 23 cont. (c) If, because of sickness, physical disability, or otherwise, tl�e eligible at the time of receiving such certification is not reason- ably able to report. • (d) If an eligible on a promotion list is certified to a department other than the one in which he is employed, but such eligible thereafter shall be certified only to the department in which he is employed. The name of an eligible removed from a list in accordance with this Sec- tion may be restored to such list at any time during the life of the list for any reason for which a waiver after certification would be received, and provided a satisfactory reason is given why the eligible did not file a � waiver before his name was removed. 5ection 24 PROBATION-- A Both original and promotion appointees shall be on probation for a pe- riod of six months. Progress reports shall be submitted to the Civil Service Commission� at the end of the second and the fourth month of employment. Unle s s the head of the department whe re the employee is employed at the end of this probationary period shall, during the last month of the employee ' s probation, certify that such probationer has, during such probationary period, performed services that were satisfactory in every respect, the employment of such probationer shall automatically terminate at the end of the probationary period; excep� • that if the probationer is entitled to veterans' preference in accordanee with the Veterans' Preference Act of the State of Minnesota, he shall be entitled to a hearing as required by said Act and in accordance with 5ection 32 of these Rules. B Time served on probation, whether continuous or not, shall be charged to the period of probation. C If any probationer on fair te st shall be found incompetent or unqualified to perform the duties of the position to which he has been certified, the appointing officer shall report such fact in writing to the Civil Service Commissiox� and may, with the consent of such Commissions■r and for ` reasons specifically stated in writing and filed with the Civil Service r' ' '' �' " f.�rrreser; discharge or reduce said probationer at any time during the six-month probationary period; except that ifthe probationer is entitled to veterans' preference in accordance with the Veterans' Preference Act of the State of Minnesota, he shall be entitled to a hearing as re- quired by said Act and in accordance with Section 32 of these Rules. D If a promotional probationer is found unsatisfac�ory because he is in- competent or unqualified to perform the duties of the position to which he has been certified, he shall be reinstated to his former position or to a position to which he might have been transferred; except that if the probationer is entitled to veterans' preference in accordance with the Veterans' Preference Act of the State of Minnesota, he shall be en- titled to a hearing as required by said Act and in accordance with Sec- • tion 32 of these Rules. Issued 1-8-72 Sec, 23-24 Section 35 25 PROVISIONAL APPOINTMENT-- Upon receipt of a requisition for certification to a position for which there is no eligible list, the Commissiont may grant authority to the officer or • body making such requisition to make provisional appointment to fill said position, such appointment to remain in force not longer than ten days after appointment and employment of an eligible from an appropriate eli- gible list. Within sixty days after the granting of such provisional appoint- ment permit, the Commission• shall, if practicable, schedule an exam, ination for sueh position. Section 26 TEMPORARY EMPLOYMENT-- A Upon receipt of a request by the appointing officer, the Commission!' may grant authority to the said officer to make temporary appointment to fill a vacancy in an employment of an essentially temporary and transitory nature; provided that the appointing officer or body in mak- ing request for such authority gives facts which in the judgment of the Commission� show that the said employment is in fact te porary, and in any event shall not continue for a period to exceed sixty�days. ��A ��.,� , . B No person shall receive more than two temparary emp�oyme , s in any on� calendar year, nor shall any second temporary employment begin within seven days of the termination of any preceding temporary or provisional employment. C If any�ligible on an appropriate list is willing to accept temporary em- ployment, then such eligible shall, in the discretion of the Commission�( �, be given preference in appointment to such temporary employment. � The acceptance of such temporary employment shall not affect the rights which such eligible has to certifications under Section 21 of these Rules. Section 27 EMERGENCY EMPLOYMENT-- In case of emergency, employing officers may employ persons without re- quisition to fill positions in any class of service; provided, howev,er, tY�at such employment shall not continue more than five days without the ap- proval of the Civil Service �+ t...`�.� ��• P,. SeCtlOri 28 PROMOTION-- For the purpose of this Section 28, �he term "promotion" shall mean-- (a) Any appointment from a position in Section 6 of the Rules to any other position in the Classified 5ervice, except a position in the Police or Fire occupational groups, or (b) Any appointment from a position in Section 7 of the Rules . to any other position in the Classified 5ervice, excep� a position in the Police or Fire occupational groups, or • Issued 1-$-72 5ec. 25-28 Section � �, � 37 29 �/ SERVICE RATINGS-- ( "�� : Immediately after March 31 and 5eptember 30 of each y ar, employees • shall be rated so as to indicate their work and conduct during the six- month period ending on such March 31 and September 0, respectively. The ratings shall be forwarded to the Civil 5ervice not later than the following April 30 and October 31, and shall be made available for employee inspection from and after the following May 15 andNovember 15, as the case may be. Employees shall be rated by the officers in the best position to judge their work and conduct. Ratings shall be made pn the official rating sheet provided by the Civil Service by listing the name of each employee in the column which best des ribes the kind of service he has rendered during the rating period. /� �; ��;�� w../ Section 30 SERVICE CREDITS-- In determining eligibility for promotion, employees' service ratings shall be converted into service credits as follows: Service Service Rating Credits Employees whose work has exceeded to an unusual degree the level of that done by the general run of employees doing the saxne kind of work. , e , . . . . 10 Employees whose work has exceeded to a considerable degree the level of that done by the general run of • employees doing the same kind of work. . . . . . . . 8 Employees whose work has met the standard of work expected of the general run of employees . . . . 6 Employees whose work has been somewhat below the level of that done by the general run of employees doing the same kind of work . . . . . . . 4 Employees whose work has been distinctly below the level of that done by the general run of employees doing the same kind of work . , e . . . . 0 Section 31 SUSPENSIONS-- For disciplinary purposes, heads of departments shall have power to susm pend, without pay, any officer or employee for a period not exceeding thirty days, but successive suspensions of the same person shall not be allowed. The employee may ask for a review of his suspension by e�e�- the Civil Service Commission! �e�• '-'-� �------' _r D___: ____ _..t_L7° _L_J ___ �� _r �L___ D..7,.,.. The COTriI111S310ri� `��. �'L_ D__�� _P a___ -_-- maY sustain the suspension, or reduce or cancel the suspension if it is deter� mined thatthe number ofdays of suspension were excessive orunjusti.fieda • Issued 1-1-71 Sec. 29m31 Se ction 3 g 32 DISCHARGE AND REDUCTION-- A 1 There is hereby created a Civil Service Board of Review for the purpose of conducting, upon request, hearings in cases of reduction • or discharge of employees in the Classified Service. The members of such Board shall be appointed by the Mayor, subject to the ap- proval of the Council. The first Board shall be appointed not later than thirty days after this amendment takes effect. One mexnber shall be appointed for a term of two years, one member for a term of four years, and one member for a term of six years. All of said members shall hold their offices untiltheir successors are appoint- ed. Thereafter and within ten days before the expiration of the term of any member, the Mayor shall appoint, subject to the approval of the Council, a member of said Board whose term of office shall be for six years. Each member of said Board shall be President there- of during the last two years of the term for which he was appointed. The terms of the members of said Board shall end on June 30 of the last year of their terms. Any vacancy in the membership of said Board for any cause shall be filled within ten days after such wacan- cy occurs, in the manner specified for the appointment of inembers of said Board, such vacancy to be filled for the unexpired term of the member. If any member of the Board, after having been notified of a hearing date, is unable to attend said hearing, he shall forthwith notify the Mayor, who shall within 5 days, nominate an alternate member, subject to the approval of the Council, to sit on such hear- ing board with the same powers as the regular members. No person shall serve as a member of the Board at any time while holding any public office; or while standing as a candidate for any public office, NotaryPublic excepted; orwhile holding public employment; or while serving as a paid officer or employee of any political party or any • employee organization. The Chief Civil Service Examiner shall act as Secretary of the Board. The Board shall receive such compensa- tion for personal expense incurred in conriection with such service as the Council shall approve. . 2 The Board shall conduct its hearings informally and impartially, in . such manner as itdeems best calculatedto arrive atthe, correctness of the charges preferred, and without regard to any technical rules of procedure or evidence. Meetings of the Board shall be held only when necessary to hear cases, as;provided in this section. Meet- ings of the Board shall be called by the Secretary when a request has been made for a hearing under this Section, or when required by the Veterans' Preference Act of the State of Minnesota. 3 When an appointing officer has good reason to believe that any em- ployee who has completed his probationary period has given cause for his reduction, either in rank and / or compensation, provided such reduction could be made in accordance with the Civil Service Rules, or for his discharge from service, he shall notify said em- ployee, in writing, served personally or through the mails, at his last known address, setting forth the charges against him. A copy of this communication shall, at the same time, be filed with the Civil Service Commission� Within five days from the date of the mailing to him, at his last known address, or the serving upon him of such notice, the employee ma,y request, in writing, that he be • given a hearing before the Board. Issued 7-1-67 5ec. 32 Section 39 32 cont. 4 In the event the employee desires a hearing before the Board, the Secretary of the Board shall, within ten days of the demand for hearing, set a date for such hearing. The decision of the Board • shall be by a majority vote. The appointing officer having juris- diction over such employee shall be served with a copy of the order of the Board, and shall take such action as the Board directs. The Board shall have the power, after having heard whatever evidence it deems sufficient, to act as follows: (a) Discharge the employee from service in the city in the Classi- fied Service. (b) Reduce the employee in rank and / or compensation, provided such reduction could be made in accordance with the Civil Serv- ice Rules. (c) Suspend the employee, provided such suspension could be made in accordance with the Civil Service Rules. (d) Reduce and suspend said employee. (e) If the evidence does not support the action of the appointing of- ficer, the employee may be reinstated, and the Board may order that the employee be paid his salary for any part of or for all of the time that he was relieved of his duties. 5 5ervice of the order uponthe employee shall constitute his discharge, reduction, reduction of punishment, or exoneration, as the case may be. If the employee charged fails to appear before said Board, or if he has not requested a hearing as prescribed in this section, the appointing officer shall remove or reduce, as the case may be, said employee. The decision in any case, under this section, shall be in writing and shall be served and filed in the same manner as the charges are served and filed. The charges and order ofthe appoint- • ing officer or of the Board of Review, as the case may be, shall be preserved as public record by the Civil Service Commission�. 6 Upon notice from the President or Secretary of the Board, it shall be the duty of any officer or employee of the City of Saint Paul to appear as a witness at any hearing before the Board, and to produce such books or papers as the Board may require. The Board shall have the power to subpoena witnesses and administer oaths. 7 After the serving upon him of charges, any employee in the Classi- fied Service may resign his position, and unless he is guilty of crime or misdemeanor, no further proceedings shall be taken in the case. B CAUSE FOR DISCHARGE OR REDUCTION-- The following are de- clared to be cause for removal or discharge from the classified civil service of the City, though charges may be based upon causes other than those enumerated, vize , that an officer or employee (a) Has been convicted of a criminal offense or of a misdemeanor involving moral turpitude; or (b) Has been guilty of an immoral or criminal act; but if such act is, at the time the charge is being considered, involved in a criminal proceeding before the grand jury or the courts, the officer or employee so charged may request that the investiga- tion be postponed or continued, with his consent, until such time as the criminal proceedings are terminated, and such request shall be granted;provided the officer or employee shall be sus- • pended from duty during suchpostponement andprovided he shall execute a waiver of all right to pay during said postponement period; and provided further that such officer or employee may have the hearing or investigation proceed at any time on ten days' notice in writing; or Issued 7-1-67 Sec. 32 Section 41 32 cont. (p) Has directly or indirectly solicited or received or been in any manner concerned in soliciting or receiving assessment, sub- scription, or contribution for any political party or purpose whatsoever; or has solicited, orally or by letter, or been in any • manner concerned in soliciting any assessment, subscription, or contribution from any person holding a position in the Class- ified Service for any political party or purpose whatsoever; or (q) Has been induced, has induced or has attempted to induce an officer or employee in the service of the City to commit an un- lawful act or to act in violation of any lawful and reasonable de- partment or official regulation or order; or has taken any fee, gift or other valuable in the course of his work or in connection with it, for his personal use from any person, when such fee, gift or other valuable thing is given in the hope or expectation. of receiving a favor or better treatment than that accorded .other , persons; or �`` ,,, � r"' �....G /.�.k:. � r�, -; �r'�> (r) Has been absent from duty without leave contrary to the/Rules ^�'��i�ji3 e��zaae�. or has failed to report after leave of absence has expired or after such leave of absence has been disapproved or revoked and canceled by the Commission�r; pro- vided, however, that if such absence or failure to report is ex- cusable, the appointing officer and the Cornmissiono may ig- nore the charges; or `, .�' Has made any false statement, has engaged in any fraudulent conduct or attempted any deception, or has connived with any • person in making, any false statement, engaging in any fraudu- lent conduct, or in attempting any deception in any official City busines�s, ��. � ; � � -(�} Has been absent from duty and has fraudulently requested leave with pay, unde r Se ction 3 5 E of the s e Rule s, or ha s made any false statement or engaged in any frauduT'ent conduct in order to obtain compensation in accordance withthe provisions of 3ec- tion 35 E; or has assisted any employee in fraudulently obtain- ing compensation in accordance with the provisions of 5ection 3 5 E, Se ction 33 VOLUNTARY REDUCTION-- Any employee who is in the service of the City, or who is eligible for re- instatement �o such service, may be reduced at his own request either in rank or compensation or to a lower grade po�ition, provided the examina- tion upon which the appointment of such employee was based was of a character and standard substantially to test his fitneas to perform the du- ties of the position to which such reduction is requested. Au��,employee who sustains a permanent disability due �o an illne injury ari f and inthe course of employment (a co e case) may be reduced to any o 'tion at his o est and atthe request of the head of the department with f the Civii Service Com- miasioner provided the ee meets such achieve �,.��isical and , � l, /' � � issioner may r scri ' � ` .' medical sta as t e ivil ervice omm t icular case. C� ,, f : � � / • � � ,; - ' C --% '' �'��!�r�t[ �, ,t ; � �^^ F � Issued 7-Z-66 � Sec. 32-33 'I _ � ��, ,� ° � 5ection 42 34 TRANSFERS-- A Transfer may be made from a position to any similar position in the same department or to any other department, provided the appointing • officer or officers concerned consent thereto, and provided also that such transfer does not operate as a promotion or reduction. B Transfer shall not be allowed where the examination upon which ap- pointment of an employee was based was not of a character and stand- ard to test the fitness of such employee for the position to which it is proposed to make the transfer and did not require substantially similar qualifications. C All transfers except as provided in subsection A of this Section shall be subject to approval by the Civil Service CommissionQ>. No transfer shall be made to avoid a layoff in any department. Section 35 LEAVE OF AB5ENCE-- A Leave of absence from duty shall in no case be granted to an officer or employee who has been in the service of the City for less than three months immediately preceding his time of leave, except in case of ab- sence on the grounds of sickness, disability or urgent necessity, in which case application for leave shall be accompanied by such proof of the same as the Commissiont may require. B The head of the department may grant leave of absence from regular duty to an officer or employee who has been in the service of the City for more tha.n three months; provided, however, that no leave of ab- sence, whether granted, extended or continued, shall exceed one year, except as mentioned in subsections C, D, E and F of this Section. • Leaves of absence without pay are granted primarily for the benefit of the City of St. Paul and its several departments, and not for the mere convenience of the employee. Following is a list of illustrative reasons for which leaves of absence, without pay, may be granted, This list. is not intended to be all inclu- sive but merely illustrativeo Misrepresentation as to the reason for leave of absence shall be grounds for cancellation of leave and dismis- sal from the serviceo (a) Physical or mental incapacity of the employee to perform his work efficiently, where the granting of a leave will permit the employee to receive treatment enabling him to returnto the City service. Leaves of absence because of physical or mental in- capacity may be initiated by the department head for the good of the service. (b) Election or appointment to a full-time, paid position in an or- ganization or union whose members consist largely or exclu- sively of employees of the City of 5t. Paul. (c) Education or training relating to the employee's regular duties. Employees requesting leave of absence without pay shall make such re- quest on forms provided by the Civil Service ,!� C.1, ``t.',`. • � �,, . Issued 1-1-68 Sec. 34-35 Section 43 35 cpnt. C The head of the department shall grant leave of absence without pay to • enable an officer or employee to take in the City service an elective or appointive position exempted from the classified service. Such leave may be granted for a period extending over the time of actual and con- tinuous service in such positi,on or positions. At the termination of the elective or exempt service such officer or employee shallbe reinstated to the classified service in his former position or in a position in the same class and grade as the position held by him atthe time of appoint- ment or electi� to the exempt office subject to the existence of a va- cancy; and provided further, that such reinstatement shall be without loss of sex�iority. D The head of the department shall grant leave of absence because of disability or injury received in the performance of duty nat due to the negligence of the offieer or employeE himself for the period he is re- c�iving compensation payments from the City for temporary partial disability or temporar}r �otal disability. The head of the department shall grant a leave of absence for the purpose of maternity, upon re- quest of the employee. E S�CK LEAVE-_ 1 Regular and provisional employees, or such employees on leave of absence under Section 35 C of these Rules, shall accumulate sick leave credits at the rate of . 0576 of a working hour for each full hour onthe payroll, excluding overtime, (Credits accumulated under any previous rule prior to the enactment of this amendment shall be credited to the employee. ) • - - . � � Any employee who has accumulated sick leave credits as provided above shall be granted leave with pay, for such period of time .as . the head of the d.epartment deems necessary, on account of sickness or injury of the employee, quarantine established and declared by the Bureau of Health, death of the employee's mother, father, spouse, child, brother, sister, mother-in-law, father-in-law, or other per- son who is a member of �he household; and may be granted leave with pay for such time as is actually necessary for office visits to a doctor, dentist, optometrist, etc. , or in the case of sudden sickness or disability of a member of his household, making arrangements for the care of such sick or disabled persons up to a maxiinum of four hours sick leave. All leaves thus granted shall be charged, day for day or hour for hour, against the employee ' s accumulated credits, In no case shall such leave with pay be granted in antici- pation of any future accumulation, An employee shall be paid under the provisions of this paragraph only for the number of days for which he would normally have been paid if he had not been on sick leave. i Issued 1-8-72 5ec. 35 Section 44 35 cont. �� The word "sickness" as it occurs in this Section shall be understood to mean bodily disease or affliction except as hereinafter stated, • when such disease or affliction is in fact disabling, and shall include any ailment or condition due to bodily injury, but shall not be con- strued to include any ailment or condition due in whole or in part to habitual or intemperate use of alcohol or narcotics. Mental affliction may be recognized as sickness when it takes a form recognized as a disease by the medical profession and the afflicted employee is under medical care and treatment for such affliction. Narcotic ad- diction resulting from the administering of narcotics by order of a physician in connection with an affliction or disability may be recog- niced as sickness while the employee is under medical care and treatment for such addictiono Alcoholic addiction may be recognized as sickness while the employee is under medical care and treatment for such addiction, provided, that no employee shall be granted sick leave with pay for alcoholic addiction more than onee. Pregnancy and maternity shall not be deemed sickness under the meaning of this Section< `/` �-.J No leave of absence with pay shall be granted under the provisions of this subsection Eq unless the employee reports to his supervisor, or such other person who is designated by the appointing officer, the necessity for his absence not later than one-half hour after his reg- ularly scheduled time to report for work, unless he can show to the satisfaction of the appointing officer and the Commission� that such failure to report was excusable, ' f� If an employee is absent because of illness for a period of less than • � eight calendar days he shall submit to his appointing officer a cer- tificate signed by the employee stating the nature of his illness. If such illness continues for a period beyond, seven calendar days, no further sick leave shall be granted unless and until the employee consults a doctor, If the employee consults a doctor, the sick leave may be continued from and including the day of such cons.izltation providing a certificate signed by such doctor certifying to the nature and period of the employee's illness or disability is approved by the • appointing officer and the Medical Examiner in the Civil Service � � j !"?-�rearti. Sick leave shall in no case be granted for any time after ` ' the seventhday through the daypreceding consultation with a doctor. The appointing officer or the Commission� may require such a doctor ' s certificate or additional certificates at any time during an employee's illnesso All such certificates shall be forwarded by the ' appointing offi.cer to the Medical Examiner in the Civil Service$r�rr�t.f'.?-'��-�'�'��,� i� If an employee is off duty because of sickness for a period of thirty or more calendar days, he may be returned to work only if he has submitted to his appointing officer a signed certificate from his at- tending physician attesting to his recovery from the sickness for which he was granted leave and attesting to his mental and physical ability to resume the performance of the duties of his positione If, because of a delay due to an investigation by the appointing officer, the employee is not returned to work after the third day after such • certificate is submitted, anci it is later proved that the employee Issued 1-1-70 Sec. 35 Section 44a 35 cont. was mentally and physically able to resume the performance of the � duties of his position at the time he submitted the certificate, he shall be paid after this third day as if he had been xeturned to worka The certificate shall be submitted to the Civil Service � for a matter of record, 1��t-�:�- Certificate forms shall be furnished by the Civil Service Aa�i,!��`��' �'�; ;.> � fl In any case when an officer or employee is off duty because of sick- ness, and said officer or employee is claiming such sickness to be compensable as an occupational disease, such officer or employee may, pending the decision on his claim, draw upon his cumulative sick leave credit; provided, however, that he shall not receive full pay during such period but shall receive only an amount equal to the weekly compensation he might receive if his compensation claim is , approved< If said claim is disapproved, he may be paid full pay from his cumulative sick - leave credi� or may elect to retain such unused credit for future use. In no case shall he be given suchleave with full or partial pay in excess of his cumulative credit. 7 � In any case when an offieer or employee is off duty becau•se of a compensable injury, he may elect to receive full pay by using accu- mulated sick leave credit, vacation credit, or compensatory over- time credit, to make up the difference between his compensation and his regular salar�, � � In any case where an employee is off duty because of sickness, and � his attending physician recommends his undex°taking employment different in nature than his regular City employment, for thepurpose of therapeutic treatment, he may be permitted to accept and pursue such different employment for such therapeutic treatment purpose, subject to the consent of the Commissione!' and the appointing officer, provided in each such case that the regular pay which the employee might othe rwi s e e laim he reunde r shall be subj ect to deduction the re- from on account and to the extent of any lesser or equivalent amount earned by the employee in such different employmento � lfd Sick leave without pay may be granted in accordance with the pro� � visions of this Section 35 E for a pex°iod up to but not to exceed two years. fliw��'��„I�yw�..��...l1' /�.�., ..� ',. a�t� N / " ,/ 7 `� • � D L OryL-.Fi;� ;'Y,Y?. -- n:: '�J - .�z., � �' � � The provisions of this Section 35 E shall not apply to any employee paid under Section 8 G of these Rules, ox° to any employee whose position is in the Special Employment section of the Ungraded Divi.- sion (Section 7), and who is paid by the hour or by th�e��serformance, ' ' 1�;Z In any case where an officer or employee is off duty because of a compensable injury arising out of and in the course of his employ� ment with the City and has used all accumulated sick leave to which he was entitled and i.s sti.11 incapacitated �s a result of such injury, • the Council may, by resolution, authox°ize additional leave of absence granted with pay for such disability and for such period of time as the Council may determine, not to exceed sixty - five (65) working days dux°ing any twelve (12)-month periodo Issued 1-1-71 Sec. 35 Section 44b 35 cont. F MILITARY LEAVE-- • 1 Any officer or employee who shall be a member of the national guard, the naval militiay or any other component of the militia of the state, or who shall be a member of the officers' reserve corps, the enlistm ed reserve corps, the naval reserve, the marine corps x°eserve, or any other reserve component of the military or the naval forces of the United State�, shall be granted leave of absence with pay for all the time when he is engaged in such organization or component in training or active service ordered or authorized by proper author- ity pursuant to law, whether for state or federal purposes, but not exceeding a total of fifteen days in any calendar year, Such leave shall be allowed only in case the required military or naval service is satisfactorilyperformed,which shallbe presumed unless the con� trary is established. Such leave shall not be allowed unless the offim cer or employee (a) at least five worki.ng days prior to such leave, applies thex°efor to his appointing officer and to the Civil Service Commission� on forms provided by the Civil ��er�ice H�e�, unless he himm sel£ has not received sufficient notice bec use of an emergency situation, or �� ! �; ,� � J/�:1 (b) returns to his public position immediately on being relieved from such military or naval service and not later than the expiration of the time herein limited for such leave, or • (c) is prevented from so returning by physical or mental disability or other cause not due to his own fault, or (d) is required by proper authority to continue in such military or naval service beyond the time herein limited for such leave, 2 In case any such officer or employee shall be required by proper authority to continue in such military or naval service beyond the time for which leave with pay is allowed, he shall be entitled to leave of absence from his public office or employment without pay fox° all such additional service, with right of reinstatement thereaftex° upon the same conditions as hereinafter provided for rei.nstatement aftex° active service in time of war or other emergencya • Sec. 35 Section 45 35 cont. 3 Any officer or employee who engages in active service in time of • war or other emergency declared by proper authority in any of the military or naval forces of the state or of the United States for which leave is not otherwise allowed by law shall be entitled to leave of absence without pay during such service, with right of reinstatement as hereinafter provided. This shall not be construed to preclude the allowance of leave with pay for such service to any officer or em- ployee entitled thereto under division 1 above. 4 Any person desiring said leave of absence shall apply therefor in writing to his or her appointing officer and to the Civil Service Com- mission�, and shall state in said application the branch of the serv- ice of the United States or State of Minnesota which he or she desires to enter or has entered. Persons so granted leave of absence shall, if accepted for service in said forces, report in writing to the Civil Service Commission� and appointing officer the branch of service and organization in which accepted. Persons honorably discharged, or rejected for service in said forces, shall, if able to do so, apply for reinstatement in writing filed with said Civil Service Commis- sion� and said appointing officer within fifteen days after said re- jection or within ninety days after termination of such service, or wi�hin ninety days after discharge from hospitalization or medical treatment which immediately follows the termination of, and results from, such service; provided such application shall be made within one year and ninety days after termination of such service, notwith- standing such hospitalization or medical treatment. Persons apply- ing for such reinstatement shall present proof to the satisfaction of • said officers of application and rejection, or of honorable discharge, and, if the case be such, of hospitalization or medical treatment which immediately followed the termination of, and resulted from, such service, 5 Alltime spent by said persons in the said forces, or awaiting accept- ance therein, shall be counted the sam�e as though spent in the serv- ice of the City in determining seniority of service and rights to pro- motion or increase in salary or wages. 6 All persons appointed to fillvacancies created bythe absence of said persons entering or applying for admission to said forces shall hold said positions subject to the right of the aforesaid persons to be re- instated therein;anything in said amended ordinance and amendments thereto to the contrary notwithstanding. • Issued 1-1�70 Sec. 35 Section 35 cont. 46 7 Any person who secures leave of absence from a position in the Class- ifiedService of the City to enter the military service and is honor- ably discharged therefrom, or any person who leaves the said se'rv- • ice of said City to apply for admission to said armed forces and is rejected by the proper authorities of the United States or the State of Minnesota, shall, unless physically incapacitated, be reinstated without loss of seniority, in the position held by him with said City or in one to which he might have been legally transferred prior to his leave of absence. 8 The appointing officer shall be the judge of the physical fitness of the applicant for reinstatement and may, in his discretion, appoint said employee to a lower grade in the same line of employment if the said employee is not physically fit for his former position but is fit for such lower grade. 9 No reinstatement of any person securing said leave of absence shall be made after sixty days of said application and rejection or after one year from said honorable discharge, or, if the case be such, after one year after discharge from hospitalization or medical treat- mentwhich immediatelyfollows thetermination of, and results from, such service. 10 When more than one position in the same grade and of substantially similar duties has been filled by appointment or promotion while subsection F of Section 35 is in effect, the last person appointed or promoted shall be the first laid off. • 11 All persons promoted from other positions in tlie Classified Service to fill vacancies created by such leaves of absence shall, if necessary be demoted to their former positions; the last promoted shall be the first demoted. Persons displaced from positions by such demotions shall be placed at the head of the reinstatement list for such position, at their option, in the order of their appointment or may accept ap- pointment in some similar or lower grade position for which they are qualified. 12 Any person removed by the reinstatement of such aforesaid former employee shall be placed at the head of the reinstatement register and be given preference in appointment to any vacancy of his legal grade and title or to any vacancy in any position to which he might legally have been transferred at the time of his remova.l; but such reinstatement privilege shall not�extend beyond the c�ne-year�eriod prescribed by ..�.�' �Yc �; t . �.�y ",� .� � 1' �� °�,1. �'� � % r�c ;, , 13 All persons wh mes were on any reinstatement register at the time they entered th military service and who have since been hon- orably discharged f om the said service shall, upon application to the Civil Service , be reinstated on the same list with the same rights and the same order of seniority that they possessed at the time of entering said service, subject to the other provisions of this ordinance as to time of reinstatement and physical fitnes s. This ordinance shall not be construed so as to permit the carrying of any names on said register of any person for a longer period, after ap- • plicatiAn and reinstatement on said list is made, than such persons would have been carried on said list if they had not entered the said service. Issued 1-1-68 Sec. 35 1 Section 47 35 cont. 14 The provisions of this Section 35 F shall not be appliGable to any temporary, provisional, or emergency appointees. � 15 All papers required by this ordinance to be filed with the appointing officer or the Civil Service Commission� shall be preserved by such appointing officer or Civil Service Commission� as permanent records. Section 36 AB5ENCE WITHOUT LEAVE-- Absence from duty without leave, or failure to report after leave has ex- pired or has been disapproved or revoked and canceled by the Commis- sion�', shall be de�med a resignation of the employee on such leave, ox cause for his discharge, provided, however, that i.f the officer or empl,oyee so charged shall show to �he satisfaction of the Commission� and the ap- pointing officer that �uch absenee or failure to report was excusable, the Commission� may then permit his reinstatement, in accordance with �he reinstatement provisions of these Rules. Section 37 HOLDING POSTTION OPEN-- Upon the expiration of a leave of absence an officer or an employee shall be reinstated in his pasition except that, if the position has been abolished or if he would be on layoff if he had not been granted leav� of absence, his name shall be placed on the appropriate reinstatement register, and he __ shall be reinstated in accordance with the reinstatement provisions of these Rules. Employees iMjured or incapacitated by illness in the line of duty shall be entitled to reinstatement at any time within five years from the • date of injury or incapacity, if physically capable of resuming their duties. Section 38 LAYOFF-- Whenever it becomes necessary in any bureau, for lack of work or funds, or for other causes, to reduce the force in any class of position in such bureau, the appointing officer shall designate by title �he class of positi,on in such bureau from which layoff shall take place, and the persons serving in such class of position %n such title shall be laid off in the inverse order of their certification and appointment to such class of position in such title, the last one so appointed to be the first laid off; provided, however, that temporary and provisional appointees in such class of position shall in all cases be first separatedo For the purpose of this subsection, positions at the Municipal Stadium shall be considered as if in a separate bureau. When an officer or an employee has been laid off, his name shall be placed on the appropriate reinstatement register, and he shall be reinstated in accordance with the reinstatement provisions of these Rules. The ap- pointing officer shall whenever possible give two weeks notice to ax�y em- ployee being laid off from his employment except in cases of seasonal, temporary, intermittent or similar employment or in cases of unforesee- able lack of work or funds. Se�tiqn 39 REINSTATEMENT-- A Any officer or employee whose name is on a reinstatement register shallbe eligible for reinstatement to positions ofthe same class, grade � and salary, and of the same character of work as the position from Issued 1-8-?2 Sec. 35-39 Section 48 39 cont. which leave of absence or layoff or resignation took place; provided, however, tha� such eligibility for reinstatement shallnot continue longer • than one yeax° after layoff or one year from the time leave of absence was gx°anted, except as otherwise specifically provided in these Rules. B Persons whose names appear on any reinstatement register shall be reinstated, as provided in subsection A of this Section, on the basis of seniority of employment in the position, the person on such reinstate- ment register having the greatest seniority in the position to be the first reinstated. C Any employee who without fault or delinquency on his par� resigns his �-� position may, in the discretion of the Commissio e p ace on e �n� reinstatement register and cex°tified fox° reinstatement in accordance �'-�-�-- � with subdivision A of this Section, at any time within one year after such resignation; provided, however, that no such employee sl�all be en�itled to reinstatement if he was suspended within the one year just prior to such resignation, and if, in addition thereto, his average serv- ice credit for the service ratings recorded for the two years precedxng the resignation is "4" or less; and further provided that no employee shall be entitled to x°einstatement if he has accepted and retained, in whole or in part, severax�ce pay under the provisions of Ordinance No. 11490. Any rights and privileges which would accrue to the employee following his reinstatement after resignation shall also accrue to said employee if he is re-employed following certification from any eligible list within one year of his resignation; provided tha� there shall be no seniority rights accruing within any given job title except by service in that job title. • D Any employee who has been reduced may, in the discretion of the ap- pointing officer and withthe approval of the Civil Service Commissio�Q, be reinstated tohis former position without loss of seniority at anytime within one year after such reduction, or he may, in the discreti.on of the Civil Service Commissionr6'!, have his name placed on an appropriate reinstatement register for reinstatement within one year after any vol- untary reduction to a position in his class and grade. If an employee's position is allocated to a lower class, and the employee is accordingly reduced to the position in such lower class, his name shall be placed on the x°einstatement registex° for the elass from which his position was reduced and the reinstatement register for any other class to which he might have been legally transferred or reduced while holding his former position. When a vacancy occux°s in any such class he shall be reinstated in accox°dance with the provisions of Section 398; provided, howevex°, �hat if he is so reinstated and his name appears on a reinstatement register for a position in a class higher than the one to which he was appointed his name shall be retained on.such higher reg- ister or registers; and, provided further, that if a vacancy occurs to which an employee coming within the provisions of this paragraph is eligible for x°einstatement, and such vacancy is in the bureau (depart- ment)where such employee was emplo}red at the time of reduction, said employee shall have prefex°ence to such vacancy irx°espective of his standing on the reinstatement register. 5uch reinstatement rights shall • not be limi.ted to the usual one-year .limitation, but shall continue until such time as the employee is reinstated or refuses reinstatement. Issued 1-8-72 Sec. 39 Section 39 cont. 49 E Any employee whose position has been abolished shall be entitled to re- instatement in the same manner as if he had been laid off from such a position. • F An officer or employee who accepts appointment to a higher position, the duties of which are merely temporary, shall be reinstated to his former position without loss of seniority when such higher duty is com- pleted. An officer or employee who accepts appointment or promotion to a posi- tion in the same grade or in a higher grade may, if such position is later abolished or discontinued because of lack of work or funds, or for other cause, be reinstated, in the discretion of the appointing officer and with the consent of the Civil Service Commissior�, to his former position or to any position to which he might have been legally trans- ferred, and such reinstatement shall be without loss of seniority rights or privileges. G 1 Whenever any position, title, or rank in the Classified Service shall be abolished by ordinance, or otherwise, the employees under such title or rank shall be placed, in the order of their seniority, on the /� eligible list or lists for reinstatement to a position inthe next lower ` rank or grade in the same line of employment, or to any position in the same rank or grade as that abolished and to which they might have been legally transferred. If no such list exists, one shall be thereupon established. 2 If an employee ' s position is allocated to a lower class and the em- ployee is accordingly reduced to the position in such lower class, � his seniority in such lower class shall date from the earliest of the following date s: (a) If he formerly held the position to which he was reduced, the date of original appointment to such position. (b) The date he was first appointed to the position from which he was reduced. (c) The date when he was first appointed to any position in a class at a level between those mentioned in (a) and (b)and to which he could have been reduced fx°om the position fx°om which he was reduced. H LOSS OF SENIORITY-- For the purpose of determining order of lay- off and reinstatement, an employee shall lose all acquired seniority rights in the following cases: (a) Upon resignation; (b) In case of a transfer that involves a change of title, unless the transfer is to a position previously held by the employee; (c) In all cases of reduction, unless the reduction is to a position previously held by the employee, and except as provided in sub- division 1 of subsection G above; ( se of reinstatement after leave of absenc er subsection o as otherwise provided in • _._�. on. ��,, - -� S��,��r/�, , . n , ., t� _. <•�', f��, � Sec. 39 , Page 49 continued- 5ection 3Q cont. . I COMPENSAF3LE DISABILITY-- Any employee who sustains a permanent disability due to an illness or injury arising out of and in the course of ':�P.;:` c�m��loyment (a compensable case) may be transferred or reduced to any other position at his own request and at the request of the head of the department with the approval of the Civil Service C�mr�;GGtnn�`'`provided the employee meets such achievement, physical and iYieciical standards, . as the Civil Service Commission�Dmay prescribe in the particular case. (Effective 3-6-?2) ��-.,�, � ; �_,.�� Section 50 40 TITLES-- • A Titles of positions shall be as nearly as possible descriptive of the general duties attached to the positions and indicative of the grade and class and shall be the same for all positions and places requiring the same kind of service, regardless of location of employment. Titles shall not be changed except by order of the Commission�-�i�r-w�.�` upon a statement from the department head in writing setting forth the j --- reason why such change should be made. Such title shall be used to �� , �` '• , `�" designate the positions or places in all the reports to, and the records �,� ) '� N :� of, the Civi� Service d on all payrolls or accounts submitted ' , ,Y � to the ' ' ��-for certif'catio`Tx '.�,.��`.�, ! � ,. , . � : . � � . r ,, r _- , � ,. ,, ; '' �'.P� ` �' _:�t�-,� `, i:• � .>.. , n; , ,. , B Whenever any ne�position or place of employment is created, the or- dinance or resolution creating such position shallprovide in what class and grade the position shall be placed, but no position shall be consid- � ered new or in effect unless the duties thereof are found by the �r.a 'J-'�!��'� `` to be substantially different from those of every other existing position in the Classified Service. Se ction 41 CHANGE OF DUTIE5-- Wheneverthe duties of an office or position are changed so that theydiffer substantially from the duties prescribed when such office or position was originally classified, such change of duties shall operate to abolish such office or position and to create a new office or position, and the Commis- • sion� shall proceed to classify such office or position in accordance with subsection A of Section 40 of this Rule, and to fill the same by examina- tion and certification or by certification from an existing eligible list. Section 42 CHANGE OF EMPLOYMENT RECORD5-- The passage by the Council of any amendment to the Civil Service Rules changing or modifying any title of a position shall be deemed authority for the Civil Service to change the employment recox°ds of any employ- ees who may be affected such amendment, and all payroll items of such employees shall thereafter c ox°m to the new title. _.� C� �F� c � Section 43 REPORTS TO CIVIL SERVIC�-��y -- Appointing officers shall r�a:ke9 among other reports, immediate report to the Civil 5ervice �rr��z of the following: (a) Appointments, whether emergency, temporary, permanent or promotionaL (b) Refusal ox° neglect by a person who has been certified to accept an appointment. • Issued 7-1-67 Sec. 40-43 Section 51 43 cont. (c) Changes in the compensation of ranks or grades or of officers or employees serving under him, • (d) Suspension or x°einstatement made by him of any officer or em- ployee. (e) Transfex° in his department as provided by these Rules. (f) Every vacancy, leave of absence, resignation or separation from the service undex° him and its cause. (g) Creation or abolition of any office or place of employment in his depa rtment. (h) Changes in department organization with details for charting. (i) Efficiency, character and conduct markings of employees in his department as provided in these Rules. Section 44 UN5KILLED LABOR-- �` t�p . A EMPLOYMENT REGISTERs- The Civil Service shall maintain a list of persons eligible fox° employment as Unskilled Laborers. Appli- cants for such employment shall conform to th� requirements in 5ec- tion 10 of these Rules. The names of candidates who meet the require- ments and pass the tests for employment as Unskilled Laborers, unless • othex°wise disqualified, shall be placed on theEmploymentRegister ac- cording to priority of filing of application. The persons upon such re- gister shall notify the when they change address. �'•��-�-�,.__,. The eligibility for appoixS�tment of persons upon such register shall ex- pire one year from date of registration. At the expiration of such one- year period, the applicant's name shall be stricken from said register, but he may re-apply in accordance with subsection H of this Section. B APPOINTMENT-- Appointment of Unskilled Laborers shall be upon requisition from the appointing officer and by certification from the Unskilled Labor Employm�nt Register. Certification shall be accord- ing to priority of standing on the list, the �ligibl� on such list whose application was fix°st fil�d shall be fir�t certified and appointed. Appointee shall be on probation for a p�x°iod of six months. Time served on probation, whether continuous or not, shall be charg�d to the period of probation. If any probationer, after fair trial is found incomp�tent or unqualified to perform the duties of a Labox°er, th� appointing officex° may dis- charge said probationer at any time during the six-month probationary period with the consent of the Commission�. C LAYOFF AND REINSTATEMENT-- In case it is necessary to reduce the force of Unskilled Laborers in any bureau, the Laborers in such • bureau shall be laid off in the inverse ox°der of their certification and 5ec. 43-44 Section 52 44 cont, appointment; the last one so appointed to be the first laid off. Any La- borer who has been laid off in accordance with the Civil Service Rules shall be eligible for reinstatement within one year from the time of such • layoff, Laborers whose names appear on the reinstatement register shall be reinstated on the basis of seniority; the Laborer having the greatest seniority to be the first reinstated. D Eligibility for reinstatement as an Unskilled Laborer shall terminate in the same manner as that of all other employees in the Graded Division, and in accordance with the Rules provided therefor herein. E FAILURE TO REPORT-- Unskilled Laborers certified from the Em- ployment Register shall report to the officer or person designated with- in 48 hours from the time of mailing of notice to their last known ad- dress. If they are not reasonably able to report, their names may, with the written approval ofthe appointing officer concerned and the consent of the Commission�', be kept on the register in their original order of standing; otherwise their names shall be stricken from such Employ- ment Register. F SEPARATION-- Any Unskilled Laborer who is separated from the serv- ice for cause, or who refuses appointment, employment, or re-employ- ment, shall be stricken from the register, except as otherwise provided in subsection E of this 5ection. G Unskilled Laborers who fail to complete their applications, or fail to report for the tests when scheduled, shall not be entered on the Employ- ment Register, and their applications shall be canceled. • H Unskilled Laborers whose names are strickenfrom the register may re- apply for new registration in accordance with subsection A of this Sec- tion, and priority on the register as to such Laborers shall be as of the date of filing of such re-application. Section 45 REFERENCES-- A Character of eligibles shall be investigated and references verified in advance of certification. Such investigation shall be made with respect to the activity of the list, and the inquiry shall be kept up to date. B Investigation shall be conducted personally or through the medium of blanks of regulation form mailed to the references furnished by the ap- plicants; replies of references shall be held confidential. C No eligible shall be removed from any eligible register for insufficient references or because of unsatisfactory references or personal quali- fications, except upon recommendation of an advisory reference com- mittee composed of three persons to be selected and appointed by the Civil Service Commission� to serve for such terms as the said Com- mission�pr may designatee D Eligibles previously discharged from the City service shallbe called to the Civi.l Service to make explanation, In default of such appear- • ance or in case of satisfactory explanation, their names shall be ex- cluded from the eli ible liste �- � � ' Sec. 44-45 «; �.. Section 53 46 PAYROLLS-- A Payrolls shall be checked to determine legality of employment. Each • item shall conform to the Civil 5ervice records. Each incorrect item shall be red-lined and the department shall be notified. Cr/ � � ; . C _. B Departments must deliver payrolls to the Civil Service �and such payrolls shall have the names arranged alphabetically. Time of receipt and time of delivery to the shall be stamped on each roll. Rolls shall be checked so far as p acticable inthe order of their receipt. . . /� T_7_L_� 7 1 /_ ^l. .... �� ../'� I�i.!./., r.. .• . . . ` . . I � � The payroll for any department or bureau shall not be passed unless all certification and reinstatement orders made by the Civil Service Com- missior� to such department or bureau are reported upon by the em- ploying officer within ten days of the time such certification and rein- statement orders are made. Section 47 MISCELLANEOUS-- A UNFILLED POSITIONS (ABOLITION OF)-- Any title in the Classifi- cation Plan which has been or shall remain unfilled by regular appoint- ment for a period of three years following the expiration date of any eligible or reinstatement list pertaining to such title, may be abolished by written order of the Civil Service Commission�, upon thirty days' notice, such order to be in writing and served upon the City Council. • B EXAMINATION QUESTIONS (SAMPLES OF)-- Questions used in exam- inations shall not be available for public inspection, but the Civil Service �{,�< <�.�_�a shall publish a booklet of information giving samples of various , types of questions or tests and other information in regard to its exam- ination work and civil service procedure. C GRIEVANCE PROCEDURES-- In order that there shall be a formal procedure for the handling of grievances of employees, the Council shall adopt, by resolution, a statement of grievance procedures. Employees may use such procedures without fear of reprisals, and such procedures shall be available to all employees. All appeals and deci- sions shall be on forrns furnished by the Civil Service S�x=e�a.��{�! p.y D SHOP STEWARD-- One Shop Steward from each department �will be allowed to .accompany an employee ' s authorized representative during regular working hours for the purpose of wage, salary, or fringe bene- fit discussions or other problems of their particular concern involving employees of the City of St. Paul under the following conditions: 1 That only one employee from any one department be allowed to leave his work. 2 That the Steward be expected to attend these meetings on his own time when they are held outside of his regular working hours. 3 That adequate notice is given to the department heads so that per- mission may be obtained. • 4 That th�St�vvaxd has,f�offi�iall� be�r desigria��ed as�s~u:ch :by 'th� group that he represents. Issued 12-28-68 Sec. 46-47 1 CIVIL SERVICE RULES � AND CLASSIFICATION PLAN �j� - - - - - - /C �v�A 7 As Approved By Council Ordinance No. 3250 as amended Section 1 A The following rules and regulations, prepared and submitted by the Civil Service CommissionE, so far as they apply, shall govern the Classified Civil Service of the City of St. PauL 'ef Examiner under the direction of the Civil Service - � sioner sha ' ar e of all examin , pervision of all �P� �pl'¢ti-✓'records, and control of all cial examiners; he shall in gene 1 ommissioner, be executive ative hea7l"""o£�`�the Civil Service Bureau. � Section �+ 2 DEFINITIONS-- � The word "Commission�e" used alone shall mean the Civil 5ervice Com- � �� mi s siona of the C ity of St. Paul. �ord •D�tr�otcr" ussd almr itia�l �aa th� Diir�atoar ot Prr�aoao�l ot ths Cit►� ot St. Aanl.� The word "�t-"" shall mean the Civil Service �r�'� C � �� . ;• �; ,�; ,;.:�. �. The terms "�regular appointee" or "regular appoin�ment" shall mean any appointee, appointment, employment, or reinstatement in the Classified Service other than temporary, provisional, or emergency appointments. The word "position " shall mean any specific office, employment,or job calling for the performance of certain duties, and for the exercise of cer- tain responsibilities by one individual. A position may be either occupied � or vacant. The term "class of positions" or "class" shall mean a group of positions sufficiently similar with respect to duties and responsibilities that the � same descriptive title may be used to designate each position allocated to the class, that the same entrance qualifications may be required of appli- ,� cants for employment, that the same tests of fitness maybe used to choose � qualified employees, and that the same rate of pay may be applied with equity to all positions in the class. � � The word "grade" shall mean a group of classes of positions sufficiently � similar with respect to the ievel of duties and responsibilities or with re- i spect to the prevailing rates in this area for comparable work that the � same rate of pay may be applied with equity to all classes of positions in �� the grade. g Th� Ddr�e�or ot lqsr�scam�]. sha3l acrinists! #be p�rsa�asl a�st�a 0! t.h� Ci�. gt �a11 b� ~ snb��att, to th� �ur1�l et�nt�rol und anp�rsisio:t ot th� I�l�o�' b�tt anb��i trOls sued 7•1-67 � his p�ra�mtt obligatiae� t,o th� Ci�il �r*iv� t3a�iai�t uith r+�ta�o� 10 Se c. 1-2 '" ��sa and R��Ut�o�+and�tRy i��l��r�io�rds.�8�r�p i�,�a +y �� trilih ths C1�asis�'� �nd�ota� to t�p Rn]�s d�r�lls�� ttith a�l ��t�rs a�o�a��y t�o �u a�Ltrat�ian at ti� City persa�rul qra� oa a r�ri� Laaia, a�d auu�h �� ahall b�� Se ction 2 cont. 2 Whenever in these Rules "appointing officer" is used tt�e term shall in- clude, for the purpose of these Rules, appointing body also, where the ap- • pointment is not made by an individual officer, - Wherever in these Rules the masculine noun or pronoun is used it shall be understood to include the feminine. Se ction 3 THE CLASSIFICATION PLAN-- The Classification Plan contains all the classes of positions in the Classi- fied Service and shall consist of two divisions known as the GRADED DI- VISION (Section 6 of the Rules) and the UNGRADED DIVTSION (Section 7 of the Rules). The Ungraded Division is hereby defined to include only the following classes of positions: A The class is one for which there are contracts establishing a single rate or a very narrow range of rates which prevail in industry in the local area. B The class is one in which employment is always intermittent, or ispaid for on a basis other than actual hours worked (such as "per perform- ance" rates for certain classes at the ). i R' < ^ � �� All other classes of positions shall be in the Graded Division. Section • 4 OCCUPATIONAL GROUPS-- The classes of positions in the Graded Division shall be arranged in oc- cupational groups as follows: ATTENDANCE AND INSPECTIONAL-- This group is defined to in- clude all positions the duties of which are to serve or tend the publie, or to inspect buildings, premises, or equipment; or to check or inves- tigate manufacturing, operational, marketing, or construction practices and processes, or to perforxn or supervise work of a generally similar nature. CLERICAL-- This group is defined to include positions the duties of which are to perform or to supervise clerieal, stenographic, or secre- tari�l work, or to perform or supervise work of a generally similar nature. FIRE-- This group is defined to include all positions that engage in or directly assist in the work of fire fighting, and to perform or supervise work of a generally similar nature. MANUAL AND MAINTENANCE-- This group is defined to incl'ude all positions the duties of which are to perform or supervise manual or maintenance work, or to perform or supervise work of a generally similar nature. • Issued 9-28-64 Sec. 2-4 Section 23 8 COMPENSATION-- A AT TIME OF APPOINTMENT-- 1 The compensation fixed by the Council for each grade established in • Section 6 of these Rules shall apply uniformly to all the classes of positions in such grade, except as the Council may otherwise spe- cifically provide. 2 The compensation fixed by the Council for each class of position in Section 7 of these Rules or for any specific class of positions in Section 6 shall apply uniformly to all positions in such class. 3 Except as provided in divisions 4 through 12 of this subsection A of this Section 8, appointment to any position in a clasa in Section 6 or 7 of these Rules shall be made at the current entrance salary pre- scribed by the Council for the class of position. 4 For positions requiring college graduation as a minimum require- ment, an appointee possessing a Master's Degree in the designated field directly related to the duties of his position who has not used such additional education for experience in meeting the required qualifications for the position, shall be paid Step C in the Standard Range prescribed by the Council for this position. 5 Appointment may be made to a position in any of the classes in Sec- tion 6 of these Rules at any of the current salary Steps A through E prescribed by the Council for the class; provided, however, that if appointment is made at a salary step higher than the appointee could have attained if his employment in positions out�ide the City service equivalent to the class to which he has been appointed in the City • service, all other employees holding this same title in the City ser- vice shall be given credit, for the purpose of salary increases, for an amount of time equivalent to the amount of time allowed the new appointee for purposes of salary credit necessary to start such new appointee above the step he could have attained had he been in the City service; and further provided that appointment at more than the current entrance salary shall be made only upon recommendation of , �� , � F�,-r�gi�see�;--�-�e- , , � a�d D-i�eeto�-�--�e�ee�re��9-st�s�-4�rc-�arpprova�-of-4tke-�-iv�apor ancl� . t�,s Cit,jr l�ainist�rator aad tbm Ddr��tor ot Perso��l; +rnb��ot to th� appro�ral ot the I�,j�o� and th� Ci�il S�rr3c� Coriaaica. 6 No person holding a position in a class in any of the grades in Sec- tion 6 of these Rules shall suffer any reduction in compensation if appointed to some other position in the same grade or in a higher grade; provided, however, that no person shall receive a rate of compensation greater than the maximum ordinarily attainable in the position under the provisions of the Council's Salary Ordinance. If appointed to a position in a class in a lower grade an employee may be granted the minimum rate plus the number of step increases which he has been granted in his present position. • Issued 12-28-68 Sec. 8 Section 25 8 cont. 11 Appointment to any position in any of the classes listed under the heading "Manual and Maintenance" in Grade 15 and up i.n Section 6 • of these Rules shall be made at the ten-year step of the appropriate Standard Range as set forth in Section I B of Ordinance No. 6446. After an appointee to such a position has appeared onthe payroll for 1040 hours in this position, he may be granted an increase in salary of one salary step (to the fifteen-year step). 12 Appointments to the positions Patrolman and Fire Fighter shall be made at Step C in the appropriate Standard Range as set forth in Section I B in Ordinance No. 6446. B REALLOCATION OF POSITION-- If an employee's position is allocated to a lower class, or if an employee�s class of position is allocated to a lower grade, or if an employee's class of position is allocatedto "Special Employxnents"at a lower hourly rate, the salary of such employee shall not be adversely affected thereby so long as the employee is entitled to reinstatement rights in accordance with Section 39 D of these Rules. However, no salary increase shall be granted such employee until such time as the regular rate attached to his position exceeds his present salary. If there is a general salary reduction inthe CompensationPlan, such employee shall not be exempted from such general reduction. C ADVANCEMENT IN SALARY-- In computing an employee's length of service for the purpose of any salary advancement allowable by any Council ordinance, such service shall date from the time of regular or provisional employment. � D MAINTENANCE OR FEES-- There shall be deducted from the salary payable to any employee who, in the position held by him, receives from the City any meals, lodging, or other maintenance, an amount which fairly represents the value of such maintenance, and such value shall be determined by agreement between the department head concerned and the Civil Service Commission�, and shall be approved by the Mayor. E SPECIAL ALLOWANCES-- Any speci,al allowance authorized by the Council to any officex° or employee for the purpose of upkeep, main- tenance, or furnishing of an automobile, motorcycle, horse, vehicle, uniform, or other equipment necessarily used by him in the perform- ance of the duties of his position shall, if granted, be paid in addition to the regular salary payable to him. F CALL-IN PAY-- When an employee is called to work he shall receive two hours' pay if not put to work. If he is called to work and com- mences work, he shall be guaranteed four hours' pay. These provi- sions, however, shall not be effective when work is unable to proceed because of adverse weather conditions;nor shall these provisions apply to temporary or emergency employees nor to employees employed under any of the titles listed in Section 7 of these Rules under the heading "Special Employments"; nor to any person whose regular scheduled workday is less than four hours, • Issued 1-8-72 Sec. 8 Section 26 9 HOURS OF EMPLOYMENT-� OVERTIME-- A HOURS OF EMPLOYMENT-� The normal work day and the normal • work week shall be as follows: 1 For employees holding positions established in Section 6 of the Rules in the Fire occupational group, except emp�'oyees in the Division of Fire Prevention and employees working under the title Fire Alarm Dispatchex°, an average of 60 hours in a 7-day period computed on a yearly basi.s. 2 For all other employees, 8 ho�irs in any 24-hour period and40hours in any 7-day period. (Fox° employees on a �hift basis, this shall be construed to mean an average of forty hours a week. ) 3 To meet unusual conditions, or in the case of certain seasonal em- ployees whose total yearly hours do not exceed 2088, upon request of the department head, a different schedule may be established for particular groups of employees with the approval of the Civil Service Commissions and approval of the Council by resolution:. B OVERTIME-- 1 Time on the payroll,in excess of the normal hours set forth above or set forth by resolution as provided in division A 3 above s�all be "overtime work" and shall be done only by order of the head of the department. 2 Except as hereanafter provided in division 3 of this Section 9B, an • employee shall be recompensed for work done in excess of the normal hours established in or under subsection A above by being granted compensatory time on a time and one-half basis or by being paid on a time and one�half basis for such overtiri�e work. For employees whose rates of pay are established on a bi - weekly basis, the hourly overtime rate shall be one and one - half times the bi.mweekly rate divided by 80. For employees whose rates of pay are established on an hourly basis, the overtime x°at� shall be one and one - half times the base d�ytime shift contract ra�e (thex°e are no fringe benefit considerations. ) 3 The following classes of employees shall not be eligible for more than straight time in either money or compensatory time for work done in excess of the normal work hours established in or under subsection A above: (a) Any employee holding a position established in Section 6 of the ' Rules in Grade 34 or higher, except that this provisi�on shall not apply to employees holding positions in the Manual and Mainte- nance oc�upational group. • Issued 1-8-72 See. 9 Sectipn 27 9 cont. (b) Any employee holding a position established in Section 6 of the • Rules in the Professional occupational group. (c) Any employee holding the following administrative positions: Building Maintenance Supervisor--Libraries Building Maintenance Supervisor-- Parks and Recreation Building Superintendent (Auditorium) Custodian-Engineer (Public Safety Building) Electrician General Foreman Field Supervisor Fireman-Mechanic General Foreman General Lighting Foreman Public Works Foreman III Sewer Foreman II Supervisor of Custodians Supervisor of Floriculture Supervisor of Garbage Collection Supervisor of Inspectors Supervisor of Pumping Supervisor of School Maintenance Supervisor of Street Cleaning Supervisor of Street Maintenance (d) Present incumbents,onthe effective date of this ordinance, work- • ing inthe Board of Education under the titles "Accoux►ting ClerkII" or "Clerk-Typist III" and who are assisting with clerical duties in connection with the evening school program. 4 A resolution authorizing payment to employees who have worked overtime shall be submitted for Council approval before payment is made. Compensatory time or payment for overtime shall be granted or made not later than six calendar months from the time when it was earned. If compensatory time is not granted within the six- month period, payment must be made at the authorized rate. This six-month period may be extended for additional three - month peri- ods with the approval of the ��b�e�lier. When overtime is paid this shall be shown on the payroll. �i`� �` � ' ' Each Department shall be responsible for keeping a record of com- pensatory time earned and used by each employee for each payroll period, and of overtime earned by and paid to each employee for each payroll period, and a record showing the reason for each in- stance of overtime work. All such �ecords shall be audited at least once a year by the �. ,�':.. , ;.� �;:, �� :�,� : ..� . �� c<.� - .�. ✓% . ; ; �---�� , , . �,� , . • Issued 1-1-71 Sec, 9 Section , , � ' 27a 10 APPLICANTS-- � ;��,1�` � ` � -`f' ; � A APPLICATIONS-- Appl' ations must be ,�'iled on the blanks furnished by the Civil Service and within t�ie time limit specified in the official announcement. Defective applic ions may be amended, but all • applications shall be retained by the �. Applicants must comply with all laws and ordinances in any way affecting employment in the positions for which they apply. The Commissiont! may likewise de- mand the presentation of certificates of competency, licenses, or other evidence of special qualifications, where necessary. B AGE--, Except as otherwise provided by State Law, the Commissionwr ',`'�a �may in � discretion fix any reasonable age limit as a requirement for entrance to examinations, but such age limits shall be published in the official notice of examinations. No person shall be kept on an eligible register whose age does not conform to t�-requirements fixed by the Charter or ordinances for appointment to the City service. C EDUCATION-- In any examination for which college graduation is re- quired as a minimum qualification, applicants may be admitted to the examination if they are in their last school year prior to graduation in the required field; provided, however, that any such candidates who attain places on the resulting eligible list shall not be certified to any vacancy until they have been graduated. D RESIDENCE-- No person shall be admitted to an examination for any position in the Classified Service unless he is a citizen of the United States or has been honorably discharged from one of the military serv- ices of the United States government, and in either case has also been a legal resident of SaintPaul for at least six months next preceding the • date of the examination; provided that this latter requirement shall not apply to any person holding a position in the Classified Service of the City. Any or all of these requirements may be waived by unanimous action of the Council whenever it is deemed for the best interest of the City to do so; provided, however, that if a sufficient eligible list is not secured as a result of holding a regularly scheduled examination, or if�`�� fewer than three persons file for such examination, the Commissior�r �'�_�.- may, in his discretion, waive the residence and voting registration re��- � quirements in the succeeding examinations necessary to establish such eligible list. No waiver by the Council of any of the requirements in this section shall remain in force longer than December 31 of the year in which such Council action becomes effective. If the residence requirements have been waived for an examination in accordance with this Section, an appointee from the resulting eligible list': who is not a resident at the time of appointment of an area defined below as an area within which City employees must live, shall be al- lowed up to six months from the time of appointment to become a bona fide resident of such an area. Every employee holding a position in the Classified Service of the City shall be a bona fide resident within an area described below during the period of his employment as a condition of employment. Failure to maintain such residence shall be deemed insubordination and miscon- duct and automatic forfeiture of employment; provided, however, that these latter provisions shall not apply to employees who occupy a tem- porary summer residence outside of the areas outlined below between • the dates of May 15 and September 15 of any year. Issued 1-1-68 Sec. 10 Section 27b 10 cont. Every employee holding a position in the ClassifiedService of the City, except employees in the Fire Group and the Police Group, shall be a • bona fide resident of the State of Minnesota. Since employees in the Fire Group and the Police Group are sub�ect to recall in emergencies and must, therefore, be readily available, such employees sha11 be bona fide rESidents of an area which shall include ` the folloyving: . Ramsey County, Washington County, Anoka County, Dakota County, that part of Hennepin County which lies east of Highway 101, and that part of Chisago County which lies south of Highway 95. ' E CH�4RACTER AND FITNES5 OF APPLICANTS-- Every applicant must furnish proof of good character, temperate habits, sound health and physical ability. to perform the duties of the position to which he seeks appointment. Proof at any time produced to the Civil. Service �r�ea�r`��;{' �.�° of the physical or mental disability or incapacity or of the bad charac- ` ter, dissolute habits, ixnmoral conduct, or of separation for good cause from the public service of any applicant or eligible shall be deemed sufficient cause to exclude him from all examinations or for removal from any or all eligible registers. No person who has been separated from the public service because of any fault or delinquency on his part shall be admitted to an examination for at least one year after such separation. F FALS� STATEMENTS-- Any false statement macte with the intent to � commit fraud, any. fraudulent conduct, or any attempted deception by an applicant or eligible, or by others with his connivance, in any ap- plication, paper or document submitted to the Civil Service �txre�,�'°��.��"..� or in any examination, shall bar such applicant or eligible from further f - examinations for at. least two years; and, in addition, if such person has his name enrolled on any eligible or promotion or reinstatement register, he shall forfeit his rights on any and all registers on which his name may appear, provided that the name of no person shall be re- moved from a register without first having had an opportunity to be heard in his own behalf. In the case of connivanee, all parties thereto shall be deemed equally guilty under this 5ection. G PENSIONERS-- No person receiving a pension, other than a disabi.lity pension, from any pension fund toward which the City of Saint Paul con- tributes shall be eligible for employmentJ or for reinstatement� or re- employment as a regular employee in a position in any class in the Classified Service while receiuing such pension benefits. H RETIREES-- No employee who is compelled to retire in accordance with any compulsory retirement law shall be re - employed under any circumstanees, nor shall his services be utilized by contract or any other agreement. • Issued 1-1-71 Sec. 10 Section 27c 11 EXAMINATIONS-- • A COMPETITIVE-- All examinations, except for the class of position Unskilled Laborer, shall be competitive and shall be held und.er the di- rection of the Chief Examiner, who may designate persons in the City service, or employ persons from the outside, as special examiners in the preparation, conduct or grading of any examination. Bills for serv- ices of outside special examiners shall be itemized. No examination shall be held except in the presence of the Chief Exam- iner or such other person as may be specially designated by him, B POSTPONEMENT-- Examinations may be postponed by order of the Commission� in writing filed with the City Clerk, which order shall designate the reason. Applicants shall be notified of the postponement. C SUBJECTS AND WEIGHTS-- 1 The subjects and weights for any examination shall be such as in the judgment of the Chief Examiner will fairly test the relative ability of the candidates to properly perform the duties of the position, and such subjects andweights shallbe published inthe official announce- ment of such examination. Examinations may be of the assembled. or non-assembled type. The subjects in an examination may consist of written or oral tests of the subjective or objective type, physical tests, practical or demonstration tests, or evaluation of the past training and expex°ience of the candidates. • 2 In addition to the subjects used for original entrants, or in lieu of some of those subjects, there may be added for the promotion can- didates the subjects of service and seniority, and to these may be assigned such weights as in the judgment of the Commission�t may seem proper. 3 Oral tests may be of the question and answer type used to test the candidates' knowledge of the duties of the position in question, or may be of the interview type used to test the candidates' personal fitness for the position in question. In the case of aral tests used to test the candidates' knowledge of the duties of the position, a • Issued 1-1-65 Sec. 11 Section 28 11 cont. record shall be made of all questions and the candidates' answers thereto. The weight of such an oral test shall not exceed 30% of the • Direct Examination, except that this latter restriction shall not ap- ply in examinations for any class of position listed under the head- ings "Professional"or "Subprofessional" in Section 6 of these Rules. A record shall be made, so far as practicable, of all conversation and discussion between candidates and examiners. Such a record may be recorded mechanically. 4 In any examination for which the residence requirements have been waived and in which an oral interview is a subject, the Commission� � may provide that only a designated number of candidates, having the highest composite ratings of 75 or more in the other subjects of the examination, shall be eligible to participate in the oral inter- view; provided, however, that such designated number shall be pub- lished in the official announcement of the examination. 5 Medical and physical tests may be either competitive or qualifying, as prescribed in the official announcement. D RATING OF TESTS-- A cand.idate whose general average rating is less than 75 in the subjects of an examination taken as a whole, or in any subject or combination of subjects if so published in the official announcement of the examination, shall be deemed to have failed in the examination. When oral tests are used to test the personal fitness of candidates, • such tests shall be rated, whenever practicable in the discretion of the Chief Examiner, by the use of and in accordance with standardized rating procedure especially designed for such purpose. Both promotion and original entrance papers and tests shall be rated according to the same standards of marking. Questions found by examiners to be unfair, misleading, or inthe nature of catch questions shall be eliminated, and the average rating deter- mined on the remainder of the test. Allowance shall not be made to a competitor for time lost by him in an examination. When two or more examiners rate answers or tests independently, the final rating for each answer or test shall be determined by taking the average of the ratings of the different examiners, The current standards for rating past training and experience, physical condition and physical strength tests shall be kept on file as public re- cords. Examination papers of competitors in an examination and the record of questions and answers in an oral test or in an oral interview shall not be destroyed within one year from the date of establishment of the eli- gible list. � • Issued 7-1-65 Sec. 11 Section 29 12 INSPECTION OF EXAMINATION PAPERS-_ A Except in the case of "standardized" copyrighted tests, every compet- • itor shall be given an opportunity to review the "short answer"questions and answers used in the examination. Every competitor shall also be given an;oppor.turiity to-revi�.ew�.the scoring of his papers. Such review of the questions and answers, and of the scoring, shall be made at such times as the Civil Service Cor� ssionAR may designate. r� R ( �,�'," !_--' B A manifest incorrect answ rriay be corrected if brought to the atten- tion of the Civil Service not later than ten days following the day the competitor examined the questions and answers used in the exam- ination; provided, however, that if any change is made in any candidate's papers, the papers of all other participants in the examination shall also be reviewed; and further provided, that no person theretofore cer- tified and appointed from such list shall be displaced by reason of such cor rection. C A manifest error in the scoring of an examination paper may be cor- rected if brought to the attention of the Civil Service not later than ten days following the day the competitor examined t e scoring of his papers. �� Section 13 ELIGIBLE LISTS-- A A candidate whose general average rating is less than 75 inthe subjects of an examination taken as a whole, or in any subject or combination of subjects if so published inthe official announcement of the examination, shall be deemed to have failed in the examination. • The name of a candidate who has failed ir� an examination shall not be entered on the eligible list, and the name of such a candidate shall not � be disclosed. B In case of equal average ratings of eligibles, priority in time of filing applications of such eligibles sha11 de�ermine their xespective standing on the list. C When an examination is scheduled for both promotion and original en- trance, the names of eligibles shall be entered on separate eligible lists; those who have promotion rights shall have their names entered on a list called the "Promotion List", and all other eligibles shall be entered on the list known as the "Original Entrance List". D Applicants, eligibles, and employees shall give notice to the,�R� of any change in address. '�,�'��`� Sectioii 14 EXPIRATION OF LISTS-- Eligible lists shall ex�ir�e by limitation of time in one year from the date of posting thereof; provided, however, that by order of the Commission� • Issued 7-1-65 Sec. 12-14 Section 3 0 14 cont. in writing, filed with .the City Clerk, the time of any list may be once ex- tended for such period, not exceeding one year, as the Commission� may • deem advisable for the best interests of the City. Such order shall desig- nate the xeason for such extension. Section 15 SPECIAL REQUIREIVIENTS-- A POLICE-- In addition to the general requirements for applicants in an examination, applicants for a position of Patrolman must be under 30 years of age, not. less than 5 ft. 8 in. in height (bare feet), and of a corresponding mi�nimum and maximum weight as prescribed in the schedule below. The standard height and weight schedule shall be as follows: Standa rd Height Weight 5 ft. 8 in. . . . . . . . . . . . . . . . 150 pounds 5 ft. 9 in. . . . . . . . . . . . . . . . 154 pounds 5 ft. 10 in. . . . . . . . . . . . . . . . 158 pounds 5 ft. 11 in. . . . . . . . . . . . . . . . 163 pounds 6 ft. . . . . . . . . . . . . . . . . . . 169 pounds 6 ft. 1 in. . . . . . . . . . . . . . . . 175 pounds 6 ft. 2 in. . . . . . . . . . . . . . . . 1$1 pounds 6 ft. 3 in. . . . . . . . . . . . . . . . 18? pounds • 6 ft. 4 in. . . . . . . . . . . . . . . . 192 pounds 6 ft. 5 in. . . . . . . . . . . . . . 197 pounds Applicants may be accepted if their weight does not vary more than 20 per cent either way from the standard. B FIRE-- Applicants for the position of Fire Fighter must be under 35 years of age, and must meet the same physical requirements as pre- scxibed in this Section for Patrolmen. Section 16 CONDITT�NAL ACCEPTANCE-- An applicant may be conditionally admitted to, or permitted to complete, an examination, pxovided such conditional acceptanee of the applicant is for the purpose of enabling him to submit additional proof of his ability to meet such qualifying requirements prescribed for the examination as are of a noncompetitive nature and not part of the direct examination used to determine the relative standings on the eligible list. Section 17 MI5DEMEANOR TO OBSTRUCT RTGHT OF EXAMINATION; FALSE REP- RESENTATION; PERSONATION IN EXAMINATION-- Any commissioner or'examiner or any other. person who shall wilfully by • himself or in cooperation with one or more persons, ' defeat, deceive or obstruct any person with respect to his or her right of examination, or Issued 1-1-71 Sec. 14-1? Se ction 17 cont. 31 registration, according to any rules or regulations prescribed pursuant to - the provisions of this act, or who shall wilfully and falsely mark, grade, estimate or report upon the examination or proper standing of any person • examined, registered or certified, pursuant to the provisions of this act, or aid in so doing, or who shall wilfully make any false representations concerning the same, or concerning the person examined, or who shall wilfully furnish to .any person any special or secret information for the purpose of either improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, regis- tered or certified, or who shall personate any other person, or permit or aid in any manner any other person to personate him, in connection with any examination, employment or registration, or application or request to be examined, employed or registered, shall for each offense be deemed guilty of a misdemeanor. Section 18 APPOINTMENTS-- A Appointing officers have the authorityto appoint and employ, in accord- ance with the titles and grades enumerated in Sections 6 and 7 hereof, such number of persons as are provided for in the organization charts of the various departments in Ordinance No. 10720. B Except as otherwise provided by State Law, no certification from an eligible list shall be made to any position coming within the provisions of any pension, relief, disability, or sickness benefits other than pro- vided in subsection E of Section 35 of these Rules, unless such person • has first successfully passed such medical examination or re-exami- nation as may be prescribed by the Civil Service to ascertain his fitness to perform the duties of the position in suc manner and for such time as to reasonably safeguard the funds out of hich the pension or relief benefits mentioned would be paid. /r r��, ,i ,, C No resignation shall be required in advance or as a condition of appoint- ment or employment. Section 19 APPOINTMENTS OF UNSKILLED LABORERS-- Appointments of Unskilled Laborers shall be in accordance with5ection44 of these Rules. Se ction 20 VACANCIES AND REQUISITIONS-- Whenever a vacancy in the ClassifiedService occurs, the appointing officer or body shall make requisition for certification, and such requisition shall be on the form prescribed by the Commission�. Sex shall be disregarded by the Commission�' in making certification unless satisfactory w'ritten reasons are given by the appointing officer that the vacancy is one which, because of the conditions of employment or the nature of the service in- volved, can only be filled properly by the appointment of an eligible of the • sex specified in the requisition. Se c. 17-20 Issued 1-1-68 Section 32 21 ORDER OF FILLING VACANC Y-- • A Whenever a vacancy in the ClassifiedService e�ists, such vacancy shall be filled wherever possible in the following order: (a) by reduction (b) by transfer (c) by rEinstatement (d) by promotion (e) by original entrance B Upon receipt of a requisition, the Commission�t shall, unless the va- cancy is to be filled by reinstatement, transfer, or reduction under �he provisions of these Rules, certify to the appointing officer the n�.mes from the register of eligibles appropriate to the duties of the position to be filled, in the following order: '� (a) Promotion eligibles in the order of thej�r standing on the list after 5 points have been add�d to the scores of those claiming and entitled to Veteran Preference; '��(b) Origi,nal entrants claiming and en�itled to Veteran Preference; (c) Original entrants other than in (b). If two eligible lists for the same class of position are in force, the second list shall be treated as a continuation of �he first list. • On all certifications the names of the tl�ree persons standing highest on the eligible list, in the order of their standing on said list, shall be certified, if there are three in the category from which certifications are to be made, in accordance with the provisions of this section. From those certified under (a) and (b) above, the appointing officer shall fill the vacancy, regardless of the numbe� of names certified. Under (c) above, the appointing offieer may reject cer�ificati.on if less than three names are cert�fied. If two or more vacancies are to be filled, then two more than the required number of persons to be ap- pointed shall be certified. Section 22 CERTIFICATION-- A No person whose name is on any eligible list "conditionally" shall be certified until such person k�as complied wi�h all requirements ax�d re- moved all "conditions"; nor shall any person be certified as eligible for appointment until he shall have passed such medical examination � ,,/ based upon such medical standards as the Civil ServicE may '""��0"�'` P prescribe in order to determine if such person is reaspnably qualified. to properly and efficiently perform the duties of the position for which he has applied. The Civil Servic may require eligibles to re- port for medical examination whenever ecessary to keep sufficient el- igibles available for immediate certifi ation at all times. ,.:;� ;, ,; , ,, ,. � �;�� The addition of five points is required by `St�ate law on Veteran Preference. • ��Certification under (b) is required by State law on Veteran Preference. Issued 1-.g..72 Sec. 21-22 Section 33 22 cont. B Any person who resigns from the City service shall not during such separation be certified from any eligible list as a promotion eligible, but may, if such separation is without fault or delinquency on his part, • be granted the rights of an original entrant on such lxst. r • , •.^',�lrr �... �, ]� A written notice upon blanks supplied by the Civil Service 7i�a shall � be mailed to the eligible at his latest address as shown by the records �� `` "' of the , stating that his name is one of three whi,ch has been cer- � '� tified to the appointing officer, A similar notice shall be sent to the appointing officer, containing the names of the three eligibles certified in the order of their standing upon the c�rtification regfster. N�;' � PROMOTION ��iBLES-- Promotion eligibles, if any, who are em- ployed in the'bureau�'�o which certification is made shall have prefer- `` ence in certification to such bure�.,u.,-ir.respective of their standing on such promo�ion list. The term�'bureau"a~� used in this subsection shall _ also mean "de artment" in al�'cases-°�vhere any department is not di- vided i ureau For the purpose of this subsection, positio,ns_ at the Munici i S�adium shall be consid�red as if in a separat,e bureau.> �' �� CERTIFTCATTON ON REQUEST ONLY-- Employees on leave of ab- sence from the City service shall not be certified during such leave from any eligible or reinstatement register on which their names might appear, unless they request in writing that their names be certified therefrom. � � �` ¢� If a person has his name enralled on more than one eligi,ble or rein- � statement register and has reeeived an appointment therefrom to any position in the service, he shall be deemed �o have waived cer�ification from all other eligible 1i.sts or reinstatement registers unless he re- quests in writing that his name be certified therefrom. Section 23 FAILURE TO REPORT AND WAIVER5-- Persons certified for appointment or reinstatemen� must report to the de- partment or officer indicated on the notice of certification withinfive days from the time of mailing such notice o� certification at a postal station, or within twenty-four hours from the mailing of such notice if sent by special d�elivery. In case of failure to report or refusal to accept appointment, their names shall be removed from the eligible register, except as other- wise provided in this S�ction. ro� � -:_ No waiver of cer ' i� �.tion by any eligible shall be received or filed in the Civil Service in advance of certification of such eligible. After certification has been duly made, the Civil Service CommissionlQ may, for a s�.tisfactory reason, permit waivers in the following cases only: (a) If the employment tendered on such certification is temporary or part-time only; (b) If the certification is made to a position other than that for which the eligible was specifically examined; • Issued. l-$-72 Sec. 22-23 Section 34 23 cont. (c) If, because of sickness, physical disability, or otherwise, the eligible atthe time of receiving such certification is not reason- ably able to report. � (d) If an eligible on a promotion list is certified to a department other than the one in which he is employed, but such eligible thereafter shall be certified only to the department in which he is employed. The name of an eligible removed from a list in accordance with this Sec- tion may be restored to such list at any time during the life of the list for any reason for which a waiver after certification would be received, and provided a satisfactory reason is given why the eligible did not file a waiver before his name was removed. Section 24 PROBATION-- A Both original and promotion appointees shall be on probation for a pe- riod of six months. Progress reports shall be submitted to the Civil Service Commission! at the end of the second and the fourth month of employment. Unless the head of the department where the employee is employed at the end of this probationary period shall, during the last month of the employee ' s probation, certify that such probationer has, during such probationary period, performed services that were satisfactory in every respect, the employment of such probationer shall automatically terminate at the end of the probationary period; except � that if the probationer is entitled to veterans' preference in accordance with the Veterans' Prefex°ence Act of the State of Minnesota, he shall be entitled to a hearing as required by said Act and in accordance with Section 32 of these Rules. B Time served on probation, whether continuous or not, shall be charged to the period of probation. C If any probationer on fairtest shall be found incompetent or unqualified to perform the duties of the position to which he has been certified, the appointing officer shall report such fact in writing to the Civil Service Commissiox�t and may, with the consent of such Commission*pr and. for reasons specifically stated in writing and filed with the Civil Service `r�r � - r.:�a, discharge or reduce said probationer at any time during the ' si�-month probationary period; except that if the probationer is entitled to veterans' preference in accordance with the Veterans' Preference Ac� of the State of Minn�sota, he shall be entitled to a hearing as re- quired by said Act and in accordance with Section 32 of these Rules. D If a promotional probationer is found unsatisfactory because he is in- competent or unqualified to perform the duties of the position to which he has been certified, he shall be reinstated to his former position or to a position to which he might h�.ve been transferred; except that if the probationer is entitled to veterans' preference in accordance with the Veterans' Preference Act of the State of Minnesota, he shall be en- titled to a hearing as required by said Act and in accordance with Sec- • tion 32 of these Rules. Issued 1-$-72 Sec, 23-24 Section 35 25 PROVISIONAL APPOINTMENT-- Upon receipt of a requisition for certification to a position for which there is no eligible list, the Commissionl� may grant authori�y to the officer ox • body making such requisition to make provisional appointment to fill said position, such appointment to remain in force not longer than ten days after appointment and employment of an eligible from an appropriate eli- gible list. Within sixty days aftex the granting of such provisional appoint- ment permit, the Commissiondr' shall, if practicable, schedule an exam- ination for such position. Section 26 TEMPORARY EMPLOYMENT-- A Upon receipt of a request by the appointing officer, the Commissionat may grant authority to the said officer to make temporary appoin�ment to fill a vacancy in an employment of an essentially temporary and transitory nature; provided that the appointing officer or body in mak- ing req,uest for such authority gives facts which in the judgment of the Commission� show that the said employment is in fact temporary, and in any event shall not continue for a period to exceed sixty/days. �l�'t/� !,I '..�° B No person shall receive more than two temporary employmen�in any one calendar year, nor shall any second temporary employment begin within seven days of the termination of any preceding temporary or provisional employment. C If any eligible on an appropriate list is willing to accept temporary em-. ployment, then such eligible shall, in the discretion of the Commissionj� �, be given preference in appointment to such temporary employment. • The acceptance of such temporaryemployment shallnotaffect therights which such eligible has to certifications under Section 21 of these Rules. Section 27 EMERGENCY EMPLOYMENT-- In case of emergency, employing officers may employ persons without re- quisition to fill positions in any class of service; provided, however, that such employment shall not continue more than five days without the ap- proval of the Civil Service $� /� R� � • : . Section 28 PROMOTION-- For the purpose of this Section 28, the term "promotion" shall mean-- (a) Any appointment from a position in Section 6 of the Rules to any other position in the Classified Service, except a position in the Police or Fire occupational groups, or (b) Any appointment from a position in Section 7 of the Rules to any other position in the Classified Service, except a position in the Poliee or Fire occupational groups, or • Issued 1-$-72 Sec. 25-28 Se ction �, i' � 3 7 29 l : ' SERVICE RATINGS-- f Immediately after March 31 and September 30 of each ear, employees • shall be rated so as to indicate their work and conduc during the six- month period ending on such March 31 and Septembe 30, respectively. The ratings shall be forwarded to the Civil Service not later than the following April 30 and October 31, and shall be made available for employee inspection from and after the followingMay 15 andNovember 15, as the case may be. Employees shall be rated by the officers in the best position to judge their work and conduct. Ratings shall be made on the official rating sheet provided by the Civil Service by listing the name of each employee in the column which best des ribes the kind of service he has renderEd during the rating period. ( ;,r,�` - �.� Section 30 SERVICE CREDITS-- In determining eligibility for promotion, employees' service ratings shall be converted into service credits as follows: Service Service Rating Credits Employees whose work has exceeded to an unusual degree the level of that done by the general run of employees doing the sazne kind of work. . . . . . . . 10 Employees whose work has exceeded to a considerable degree the level of that done by the general run of • employees doing the same kind of work. . . . . . . . 8 Employees whose work has met the standard of work expected of the general run of employees , , . . 6 Employees whose work has been somewhat below the level of that done by the general run of employees doing the same kind of work . . . . . , . 4 Employees whose work has been distinctly below the level of that done by the general run of employees doing the same kind of work , . . , . . . 0 S�ction 31 SUSPENSIONS-- For disciplinary purposes, heads of departments shall have power to sus- pend, without pay, any officer or employee for a period not exceeding thirty days, but successive suspensions of the same person shall not be allowed. The employee may ask for a review of his suspension by °-� the Civil Service Commission� --- '-'-_ a--_--, --r D..__:___ ....t_L72_L-�� __ c_ _ __ _ �� _r ..L___ n__, _ -. The Commission�r may sustain the suspension, or reduce or cancel the suspension if it is deter- mined thatthe number ofdays of suspension were excessive orunjustified, • Issued 1-1-71 Sec. 29-31 Se ction 38 32 DI5CHARGE AND REDUCTION-- A 1 There is hereby created a Civil Service Board of Review for the purpose of conducting, upon request, hearings in cases of reduction • or discharge of employees in the Classified Service. The members of such Board shall be appointed by the Mayor, subject to the ap- proval of the Council. The first Board shall be appointed not later than thirty days after this amendment takes effect. One member shall be appointed for a term of two years, one member for a term of four years, and one member for a term of six years. All of said members shall hold their offices untiltheir successors are appoint- ed. Thereafter and within ten days before the expiration of the term of any member, the Mayor shall appoint, subject to the approval of the Council, a member of said Board whose term of office shall be for six years. Each member of said Board shall be President there- of during the last two years of the term for which he was appointed. The terms of the members of said Board shall end on June 30 of the last year of their terms. Any vacancy in the membership of said Board for any cause shall be filled within ten days after such vacan- cy occurs, in the manner specified for the appointment of inembers of said Board, such vacancy to be filled for the unexpired term of the member. If any member of the Board, after having been notified of a hearing date, is unable to attend said hearing, he shall forthwith notify the Mayor, who shall within 5 days, nominate an alternate member, subject to the approval of the Council, to sit on such hear- ing board with the same powers as the regular members. No person shall serve as a member of the Board at any time while holding any public office; or while standing as a candidate for any public office, Notary Public excepted; or while holding public employment; or while serving as a paid officer or employee of any political party or any • employee organization. The Chief Civil Service Examiner shall act as Secretary of the Board. The Board shall receive such compensa- tion for personal expense incurred in conriection with such service as the Council shall approve. - 2 The Board shall conduct its hearings informally and impartially, in such manner as itdeems best calculatedto arrive atthe. correctness of the charges preferred, and without regard to any technical rules of procedure or evidence. Meetings of the Board shall be held only when necessary to hear cases, as;provided in this section. Meet- ings of the Board shall be called by the Secretary when a request has been made for a hearing under this Section, or when required by the Veterans' Preference Act of the State of Minnesota. 3 When an appointing officer has good reason to believe that any em- ployee who has completed his probationary period has given cause for his reduction, either in .rank and / or compensation, provided such reduction could be made in accordance with the Civil 5ervice Rules, or for his discharge from service, he shall notify said em- ployee, in writing, served personally or through the mails, at his last known address, setting forth the charges against him. A copy of this communication shall, at the same time, be filed with the Civil Service Commissior�. Within five days from the date of the mailing to him, at his last known address, or the serving upon him of such notice, the employee ma.y request, in writing, that he be • given a hearing before the Board. Issued 7-1-67 Sec. 32 Section 39 32 cont. 4 In the event the exnployee desires a hearing before the Board, the Secretary of the Board shall, within ten days of the demand for hearing, set a date for such hearing. The decision of the Board • shall be by a majority voteo The appointing officer having juris- diction over such employee shall be served with a copy of the order of the Board, and shall take such action as the Board directs. The Board shall have the power, after having heard whatever evidence it deems sufficient, to act as follows: (a) Discharge the employee from service in the city in the Classi- fied Service. (b) Reduce the employee in rank and / or compensation, provided such reduction could be made in accordance with the Civil Serv- ice Rules. (c) Suspend the employee, provided such suspension could be made in accordance with the Civil Service Rules. (d) Reduce and suspend said employee. (e) If the evidence does not support the action of the appointing of- ficer, the employee may be reinstated, and the Board may order that the employee be paid his salary for any part of or for all of the time that he was relieved of his duties. 5 Service of the order uponthe employee shall constitute his discharge, reduction, reduction of punishment, or exoneration, as the case may be. If the employee charged fails to appear before said Board, or if he has not requested a hearing as prescribed in this section, the appointing officer shall remove or reduce, as the case may be, said employee. The decision in any case, under this section, shall be in writing and shall be served and filed in the same manner as the charges are served and filed. The charges and order ofthe appoint- • ing officer or of the Board of Review, as the case may be, shall be preserved as public record by the Civil Service Commission�. 6 Upon notice from the President or Secretary of the Board, it shall be the duty of any officer or employee of the City of Saint Paul to appear as a witness at any hearing before the Board, and to produce such books or papers as the Board may require. The Board shall have the power to subpoena witnesses and administer oaths. 7 After the serving upon him of charges, any employee in the Classi- fied Service may resign his position, and unless he is guilty of crime or misdemeanor, no further proceedings shall be taken in the case. B CAUSE FOR DISCHARGE OR REDUCTION-- The following are de- clared to be cause for removal or discharge from the classified civil service of the City, though charges may be based upon causes other than those enumerated, viz. , that an officer or employee (a) Has been convicted of a criminal offense or of a misdemeanor involving moral turpitude; or (b) Has been guilty of an immoral or criminal act; but if such act is, at the time the charge is being considered, involved in a criminal proceeding before the grand jury or the courts, the officer or employee so charged may request that the investiga- tion be postponed or continued, with his consent, until such time as the criminal proceedings are terminated, and such request shall be granted; provided the officer or employee shall be sus- • pended from dutyduringsuchpostponement andprovided he shall execute a waiver of all right to pay during said postponement period; and provided further that such officer or employee may have the hearing or investigation proceed at any time on ten days' notice in writing; or Issued 7-1-67 5ec. 32 Se ction 41 32 cont. (p) Has directly or indirectly solicited or received or been in any manner concerned in soliciting or receiving assessment, sub- scription, or contribution for any political party or purpose whatsoever; or has solicited, orally or by letter, or been in any • manner concerned in soliciting any assessment, subscription, or contribution from any person holding a position in the Class- ified Service for any political party or purpose whatsoever; or (q) Has been induced, has induced or has attempted to induce an officer or employee in the service of the City to comznit an un- lawful act or to act in violation of any lawful and reasonable de- partment or official regulation or order; or has taken any fee, gift or other valuable in the course of his work or in connection with it, for his personal use from any person, when such fee, gift or other valuable thing is given in the hope or expectation. of receiving a favor or better treatment than that accorded other persons; or � � (_�/itr-c..Q�i-�=`..*,�-c.e� (r) Has been absent from duty without leave contrary to the�Rules ��-��z�ir-v��i�-�i�-� or has failed to report aft�,fr leave of absence has expired or after such leave of absence has been disapproved or revoked and canceled by the Commissionl�; pro- vided, however, that if such absence or failure to report is ex- cusable, the appointing officer and the Commission�r may ig- nore the charges; or � Has made any false statement, has engaged in any fraudulent conduct or attempted any deception, or has connived with any • person in making,any false statement, engaging in any fraudu- lent conduct, or in attempting any deception in any official City business. ,. 1 �Ci) Has been absent from duty and has fraudulently requested leave with pay, under Section 35 E of these Rules, or has made any false statement or engaged in any fraudul�ent conduct in order to obtain compensation in accordance with the provisions of Sec- tion 35 E; or has assisted any employee in fraudulently obtain- � ing compensation in accordance with the provisions of Section 35 E, Section 33 VOLUNTARY REDUCTION-- Any employee who is in the service of the City, or who is eligible for re- instatement to such service, may be reduced at his own request either in rank or compensation or to a lower grade po�ition, provided the examina- tion upon which the appointment of such employee was based was of a character and standard substantially to test his fitness to perforrr� the du- ties of the position to which such reduction is requested. Any ..em�l�yee who sustains a permanent disability due to an illness injury aris�g-out ,,�„f,a.nd in the cour se of employment (a corM e case) may be reduced to any othzs�c.�t„�on at his own and atthe request of the head of the department with t�i`" of the Civil Service Com- missioner provided the e meets such ac i hysical and medical stand s the Civil Service Gommissioner ma pre u ar case. �,":. ,; fi �. ,/, -; , p.. � . �` 3- l._ �� ; Issued 7-�-66 Sec. 32-33 Se ction 42 34 TRANSFERS-- A Transfer may be made from a position to any similar position in the same department or to any other department, provided the appointing • officer or officers concerned consent thereto, and provided also that such transfer does not operate as a promotion or reduction. B Transfer shall not be allowed where the examination upon which ap- pointment of an employee was based was not of a character and stand- ard to test the fitness of such employee for the position to which it is proposed to make the transfer and did not require substantially similar qualifications. C All transfers except as provided in subsection A of this Section shall be subject to approval by the Civil Service Commission�t. No transfer shall be made to avoid a layoff in any department. Se ction 35 LEAVE OF ABSENCE-- A Leave of absence from duty shall in no case be granted to an officer or employee who has been in the service of the City for less than three months immediately preceding his time of leave, except in case of ab- sence on the grounds of sickness, disability or urgent necessity, in which case application for leave shall be accompanied by such proof of the same as the Commission� may require. B The head of the department may grant leave of absence from regular duty to an officer or employee who has been in the service of the City for more than three months; provided, however, that no leave of ab- sence, whether granted, extended or continued, shall exceed one year, except as mentioned in subsections C, D, E and F of this 5ection. • Leaves of absence without pay are granted primarily for the benefit of the City of St. Paul and its several departments, and not for the mere convenience of the employee. Following is a list of illustrative reasons for which leaves of absence, without pay, may be granted. This list is not intended to be all inclu- sive but merely illustrative. Misrepresentation as to the reason for leave of absence shall be grounds for cancellation of leave and dismis- sal from the service. (a) Physical or mental incapacity of the employee to perform his work efficiently, where the granting of a leave will permit the employee to receive treatment enabling him to returnto the City service. Leaves of absence because of physical or mental in- capacity may be initiated by the department head for the good of the service. (b) Election or appointment to a full-time, paid position in an or- ganization or union whose members consist largely or exclu- sively of employees of the City of 5t. Paul. (c) Education or training relating to the employee's regular duties. Employees requesting leave of absence without pay shall make such re- quest on forms provided by the Civil Service B�rea�t �: r • ; . „ Issued 1-1-68 Sec. 34-35 Section 43 35 cont. C The head of the department shall grant leave of absence without pay to � enable an officer or employee to take in the City service an elective or appointive position exempted from the classified service. Such leave may be granted for a period extending over the time of actual and con- tinuous service in such position or positions. At the terrnination o�' the elective or exempt service such officer or employee ahallbe reinstated to the classified service in his former position or in a position in the same class and grade as the position h�ld by him atthe time of appoint- ment o� electi�jq to the exempt office subject to the existence of a va- cancy; and provided further, that such reinstatement sha11 be without �oss of seniority. D The head of the department shall grant leave of absence because of disability or injury received in the performance of duty not due to the negligence of the officer or employee himself for �he period he is re- ceiving compensation payments from the City for temporary partial disability or temporary total disability. The head of the department shall grant a leave of absence for the purpose of maternity, upon re- quest of the empJ.oyee. E SIeK LEAVE-.. 1 Regular and provi,sional employees, or such employees on leave of absence under Section 35 C of these Rules, shall accumulate sick � leave credits at the rate of . 0576 of a working hour for each full hour onthe payroll, excluding overtime. (Credits accumulated under any previous rule prior to the enactment of this amendment shall be credited to the employee. ) • ic. L...� i.F � 7 / /_ '�-� . � � Any employee who has accumulated sick leave credits as provided above shall be granted. leave with pay, for such period of time as the head of the department deems necessary, on accoun� of sickness or injury of the employee, quarantine established and dec],ared by the Bureau of Health, death of the employee's moth�r, father, spouse, child, bro�her, sister, mother-in-law, father-in-law, or other per- son who is a member of the household; and may be granted leave with pay for such tixne as is actually necessary for office visits to a doctor, dentist, optometrist, etc. , or in the case of sudden sickness or disability of a member of his household, making arrangements for the care of such sick or d.isabled persons up to a maxiinum of four hours sick leave. All leaves thus granted sha11 be charged, day for day or hour for hour, against the employee ' s accumulated credits. In no case shall such leave with pay be granted in antici- pation of any future accumulation, An employee shall be paid under the provisions of this paragraph only for the number of days for which he would normally have been paid if he h�.d not been on sick leave. • Issued 1-8-72 Sec. 35 Section 44 35 cox}t. f /� The word "sickness" as it occurs in this Section shall be understood to mean bodily disease or affliction except as hereinafter stated, • when such disease or affliction is in fact disabling, and shall include any ailment or condition due to bodily injury, but shall not be con- strued to include any ailment or condition due in whole or in part to habitual or intemperate use of alcohol or narcotics. Mental affliction may be recognized as sickness when it takes a form recognized as a disease by the medical profession and the afflicted employee is under medical care and treatment for such affliction. Narcotic ad- diction resulting from the administering of narcotics by order of a physician in connection with an affliction or disability may be recog- niced as sickness while the employee is under medical care and treatment for such addictiona Alcoholic addiction may be recognized as sickness while the employee is under medical care and treatment for such addiction, provideds that no employee shall be granted sick leave with pay for alcoholic addiction more than once. Pregnancy and znaternity shall not be deemed sickness under the meaning of this Sectiono � � No leave of absence with pay shall be granted under the provisions of this subsection Eq unless the employee reports to his supervisor, or such other person who is designated by the appointing officer, the necessity for his absence not later than one-half hour after his r_eg- ularly scheduled time to report for work, unless he can show to the satisfaction of the appointing officer and the CommissionQ that such failure to report was excusableo �� If an employee is absent because of illness for a period of less than • , eight calendar days he shall submit to his appointing officer a cer tificate signed by the employee stating the nature of his illness. If such illness continues for a period beyond. seven calendar days, no further sick leave shall be granted unless and until the employee consults a doctoro If the employee consults a doctor, the sick leave may be continued from and including the day of such cons.ultation providing a certificate signed by such doctor certifying to the nature and period of the employee's illness or disability is approved by the appointing officer and the Medical Examiner in the Civil Service ��r`� ; � ;'�Z. Sick leave shall in no case be granted for any time after �. the seventhday through the daypreceding consultation with a doctore The appointing officer or the Commissione may require such a doctor ' s certificate or additional certificates at any time during an employee°s illness. All such certificates shall be forwarded by the � appointing officer to the Medical Examiner in the Civil Service�rrrwe�ez.'�;r�'�'c . If an employee is off duty because of sickness for a period of thirty or more calendar days, he may be returned to work only if he has submitted to his appointing officer a signed certificate from his at- tending physician attesting to his recovery from the sickness for which he was granted leave and attesting to his mental and physical ability to resume the performance of the duties of his position. If, because of a delay due to an investigation by the appointing officer, the employee is not returned to work after the third day after such • certificate is submitted, and it is later proved that the employee Issued 1-1-70 Sec, 35 Se ction 44a 35 cont. was mentally and physically able to resume the performance of the • duties of his position a� the time he submitted the cex°tificate9 he shall be paid after this third day as if he had been returned to worko The certificate shall be submitted to the Civil Service ��ee�t for a matter of record. �`- ' • , Certificate forms shall be furnished by the Civil Service �,��ff - �°-' , . � �In any case when an officer or employee is off duty because of sick- ness, and said officer or employee is claiming such sickness to be compensable as an occupational disease, such officer or employee may, pending the decision on his claim, draw upon his cumulative sick leave credit; provided, however, that he shall not receive full pay during such period but shall receive only an amount equal to the weekly compensation he might receive if his compensation claim is approved< If said claim is disapproved, he may be paid full pay from his cumulative sick - leave credit or may elect to retain such unused credit for future use. In no case shall he be given suchleave with full or partial pay in excess of his cumulative credit. ', � In any case when an officer or employee is off duty because of a compensable injury, he may elect to receive full pay by using accrx- mulated sick leave credit, vacation credit, or compensatory over- time credit, to make up the difference between his compensation and his regular salary. � � In any case where an employee is off duty because of sickness, and � his attending physician recommends his undex°taking employment different in nature than his regular City employment, for thepurpose of therapeutic treatment, he may be permitted to accept and pursue such different employment for such therapeutic treatment purpose, subject to the consent of the Commissionp and the appointing officer9 provided in each such case that the regular pay which the employee mightothe�wise claim hereunder shallbe subject to deduction there- from on account and to the extent of any lesser or equivalent amount earned by the employee in such different employmento �/ � Sick leave without pay may be granted in accordance with the pro- � visions of this Section 35 E for a period up to but not to exceed two years. T ' �.t - -rr- - ---- '- - -r �t-- - ---'`----- --- /�' r, � __ . F.f+,' ___.., _.__.,_�_._ ......_., .._ ___... ..__.._"�".�.�. L/v;l ._ . /. �> .��:_ < /_"'_ _ /; /-.' � �D � The provisions of this Section 35 E shall not apply to any employee paid under Section 8 G of these Rules, or to any employee whose position is in the Special Employment section of the Ungraded Divi- sion (Section 7), and who is paid by the hour or by tive��serformancea I� �L In any case where an officer or employee is off duty because of a compensable injury arising out of and in the course of his employ� ment with the City and has used all accumulated sick leave to which he was entitled and is still incapacitated as a result of such injury, • the Council may, by resolution9 authorize additional leave of absence granted with pay for such disability and for such period of time as the Council may determine, not to exceed sixty - five (65) wox°king days dux°i.ng any twelve (12)-month perioda Issued 1-1-71 Sec, 35 Section 44b 35 cont. F MILITARY LEAVE-- • 1 Any officer or employee who shall be a member of the national guax°d, the naval militia, or any other component of the militia of the state9 or who shall be a member of the officers' reserve corps, the enlist� ed reserve corps, the naval reserve, the marine cox°ps x°eserve, or any other reserve component of the military or the naval forces of the United 5tate�, shall be granted leave of absence with pay for all the time when he is engaged in such organization or component i.n traini.ng or active service ordered or authorized byproper author- ity pursuant to law, whether for state or federal purposes, but not exceeding a total of fifteen days in any calendar yearo Such leave shall be allowed only in case the required military or naval service is satisfactorilyperformed, which shallbe presumed unless the con� trary is established. Such leave shallnot be allowed unless the offi- cer or employee (a) at least five working days pri.or to such leave, applies thex°efor to his appointing offic e r and to the C ivil Servic e C ommi s sion�c on forms provided by the Civil ��r�ice �, unless he him- self has not received sufficient notice bec use of an emergency situation, or � � , , (b) returns to his public position immediately on being relieved from such military or naval service and not later than the expiration of the time herein limited for such leave, or • (c) is prevented from so returning by physical or mental disability or other cause not due to his own fault, or {d) is required by proper authority to continue in such military or naval service beyond the time herein limited for such leave, 2 In case any such officer or employee shall be required by proper authority to continue in such military or naval service beyond the time for which leavewith pay is allowed9 he shallbe entitled to leave of absence from his public office or employment without pay for all such additional service, with right of reinstatement thereafter upon the same conditions as hereinafter provided for reinstatement aftex° active sex°vice in time of war or other emergencya • Sec, 35 Section 45 35 cont. 3 Any officer or employee who engages in active service in time of • war or other emergency declared by proper authority in any of the military or naval forces of the state or of the UnitedStates for which leave is not otherwise allowed by law shall be entitled to leave of absence without pay during such service, with right of reinstatement as hereinafter provided. This shall not be construed to preclude the allowance of leave with pay for such service to any officer or em- ployee entitled thereto under division 1 above. 4 Any person desiring said leave of absence shall apply therefor in writing to his or her appointing officer and to the Civil Service Com- missior�, and shall state in said application the branch of the serv- ice of the United States or State of Minnesota which he or she desires to enter or has entered. Persons so granted leave of absence shall, if accepted for service in said forces, report in writing to the Civil Service CommissionQ and appointing officer the branch of service and organization in which accepted. Persons honorably discharged, or rejected for service in said forces, shall, if able to do so, apply for reinstatement in writing fi.led with said Civil Service Commis- sion� and said appointing officer within fifteen days after said re- jection or within ninety days after termination of such service, or within ninety days after discharge from hospitalization or medical treatment which immediately follows the termination of, and results from, such service; provided such application shall be made within one year and ninety days after termination of such service, notwith- standing such hospitalization or medical treatment. Persons apply- • ing for such reinstatement shall present proof to the satisfaction of said officers of application and rejection, or of honorable discharge, and, if the case be such, of hospitalization or medical treatment which immediately followed the termination of, and resulted from, such service. 5 Alltime spent by said persons in the said forces, or awaiting accept- ance therein, shall be counted the same as though spent in the serv- ice of the City in determining seniority of service and rights to pro- motion or incx°ease in salary or wages. 6 All persons appointed to fillvacancies created bythe absence of said persons entering or applying for admission to said forces shall hold said positions subject to the right of the aforesaid persons to be re- instated therein;anything in said amended ordinance and amendments thereto to the contrary notwithstanding. • Issued 1-1�70 Sec. 35 Section 35 cont. 46 7 Anyperson who secures leave ofabsencefrom aposition intheClass- ifiedService of the City to enter the military service and is honor- ably discharged therefrom, or any person who leaves the said se°rv- • ice of said City to apply for admission to said armed forces and is rejected by the proper authorities of the United States or the State of Minnesota, shall, unless physically incapacitated, be reinstated without loss of seniority, in the position held by him with said City or in one to which he might have been legally transferred prior to his leave of absence. 8 The appointing officer shall be the judge of the physical fitness of the applicant for reinstatement and may, in his discretion, appoint said employee to a lower grade in the same line of employment if the said employee is not physically fit for his former position but is fit for such lower grade. 9 No reinstatement of any person securing said leave of absence shall be made after sixty days of said application and rejection or after one year from said honorable discharge, or, if the case be such, after one year after discharge from hospitalization or medical treat- mentwhich immediatelyfollows the termination of, and results from, such service. 10 When more than one position in the same grade and of substantially similar duties has been filled by appointment or promotion while subsection F of Section 35 is in effect, the last person appointed or promoted shall be the first laid off. 11 All persons promoted from other positions in tlie Classified Service • to fillvacancies created bysuchleaves of absence shall, ifnecessary . be demoted to their former positions; the last promoted shall be the first demoted. Persons displaced from positions by such demotions shallbe placed at the head of the reinstatement list for suchposition, at their option, in the order of their appointment or may accept ap- pointment in some similar or lower grade position for which they are qualified. 12 Any person removed by the reinstatement of such aforesaid former employee shall be placed at the head of the reinstatement register and be given preference in appointment to any vacancy of his legal grade and title or to any vacancy in any position to which he might legally have been transferred at the time of his removal; but such reinstatement privilege shall not extend be ond the one-year ,��eriod � pre s c ribe d by o `^�C"r/D e►� �'� , ` �'tJ � /r': r r f � , :� . ,✓ E'r.[_ 13 All persons whose names w el`�i an}r reinstatement register at the time they entered the mil° ry service and who have since been hon- orably discharged fro he said service shall, upon application to the Civil Service , be reinstated on the same list with the same rights and the same order of seniority that they possessed at the time of entering said service, subject to the other provisions of this ordinance as to time of reinstatement and physical fitnes s. This ordinance shall not be construed so as to permit the carrying of any names on said register of any person for a longer period, after ap- • plicati.'on and reinstatement on said list is made, than such persons would have been carried on said list if they had not entered the said service. Issued 1-1-68 Sec. 35 Section 47 35 cont. 14 The provisions of this Section 35 F shall not be applicable to any temporary, provisional, or emergency appointees. � 15 All papers required by this ordinance to be filed with the appointing officer or the Civil Service Cornmission� shall be preserved by such appointing officer or Civil Service Commission0 as permanent records. Section 36 ABSENCE WITHOUT LEAVE-- Absence from duty without leave, or failure to report after leave has ex, pired or has been disapproved or revoked and canceled by the Commis- sion�, shall be deemed a resignation of the employee on such leave, or cause for his discharge, provided, however,that if the officer or employee so charged shall show to the satisfaction of the Commission� and the ap- pointing officer that such absence or failure �o report was excusable, the Commissiona may then permit his reinstatement, in accordance with the reinstatement provisions of these Rules. Section � 37 HOLDING POSITION OPEN-- Upon the expiration of a leave of absence an officer or an employee shall be reinstated in his pasition except that, if the position has been abolished or if he would be on layoff if he had not been granted leave of absence, his nazne shall be placed on the appropriate reinstatement register, and he shall be reinstated in accordance with the reinstatementprovisions of these Rules. Employees injured or incapacitated by illness in the line of duty shall be entitled to reinstatement at any time within five years from the date of injury or incapacity, if physically capable of resuming their duties, • Section 38 LAYOFF-- Whensver it becomes necessary in any bureau, for lack of work or funds, or for other causes, to reduce the force in any class of position in such bureau, the appointing officer shall designate by title the class of position in such bureau from which layoff shall take place, and the persons serving in such class of position in such title shall be laid off in the inverse order of their certification and appointment to such class of position in suchtitle, the last one so appointed to be the first laid off; provided, however, that temporary and provisional appointees in such class of position shall in all cases be first separated. For the purpose of this subsection, positions at the Municipal Stadium shall be considered as if in a separate bureau. When an officer or an employee has been laid off, his name shall be placed on the appropriate reinstatement register, and he shall be reinstated in accordance with the reinstatement provisions of these Rules. The ap- pointing officer shall whenever possible give two weeks notice to any em- ployee being laid off from his employment except in cases of seasonal, temporary, intermittent or similar employment or in eases of unforesee- able lack of work or funds. Section 39 REINSTATEMENT-- A Any officer or employee whose naxne is on a reinstatement register shallbe eligible for reinstatement to positions ofthe same class, grade • and salary, and of the same character of work as the position from Issued 1-8-72 Sec. 35-39 5ection 4$ 39 cont. which leave of absence ox° layoff or resignation took place; provided, however, that such eligibility for reinstatement shallnot continue longer • than one year after layoff or one year from the time leave of absence was granted, except as otherwise specifically provided in these Rules. B Persons whose names appear on any reinstatement register shall be reinstated, as provided in subsection A o� this Section, on the basis of seniority of employment in the position, the person on such reinstate- ment register having the greatest seniority in the position to be the first reinstated. C Any employee who without fault or delinquency on his part resigns his�- ��.E:-, position may, in the discreti.on of the Commissio , e p ace on tFe ,�~�`��F��r reinstatement register and certified for reinstatement in accordance °�`�a•- with subdivision A of this Section, at any time within one year after �,� such resignation; provided, however, that no such employee shall be `' entitled to reinstatement if he was suspended within the one year just prior to such resignation, and if, in addition thereto, his average serv- ice credit for the service ratings x°ecorded for the two years preceding the x°esignation is "4" or less; and further provided that no employee sha11 be entitled to x°einstatement if he has accepted and retained, in whole or in part, severance pay under the provisions of Ordinance No. 11490. Any rights and px°ivileges which would accrue to the employee following his reinstatement after resignation shall also acerue to said employee if he is re-employed �ollowing certification from any eligible list within one year of his resignation; provided that there shall be no seniority rights accruing within any given job title except by service in that job title. � D Any employee who has been reduced may, in the discretion of the ap- pointingofficer andwiththe approval oftheCivilServiceCommissiorr�l, be reinstated to his former position without loss of seniority at any time within one year after such reduction, or he may, in the discretion of the Civil Service Commission�r, have his name placed on an appropriate reinstatement register for reinstatement within one year after any vol- untary reduction to a position in his class and grade. If an employee's position is allocated to a lower class, and the employee is accordingly reduced to the position in such lower class, his name shall be placed on the reinstatement register for the class from which his position was x°educed and the reinstatement register for any other class to which he might have been legally transferred or reduced while holding his former position. When a vacancy occurs in any such class he shall be x°einstated in accordance with the provisions of Section 39B; provided, however, that if he is so reinstated and his name appears on a reinstatement register for a position in a class higher than the one to which he was appointed his name shall be retained on such higher reg- ister or registers; and, provided further, that if a vacancy occurs to which an employee coming within the provisions of this paragraph is eligi.ble for reinstatement, and such vacancy is in the bureau (depart- ment)whex°e such employee was employed at the time of reduction, said employee shall have preference to such vacancy irx°espective of his standing on the reinstatement register. Such reinstatement rights shall • not be limited to the usual oneayear limitation, but shall continue until such time as the employee is reinstated or refuses reinstatement. Issued 1-8-72 Sec. 39 Section 49 39 cont. E Any employee whose position has been abolished shall be entitled to re- instatement in the same manner as if he had been laid off from such a position. • F An officer or employee who accepts appointment to a higher position, the duties of which are merely temporary, shall be reinstated to his former position without loss of seniority when such higher duty is com- pleted. An office r or employee who accepts appointment or promotion to a posi- tion in the same grade or in a higher grade may, if such position is later abolished or discontinued because of lack of work or funds, or for other cause, be reinstated, in the discretion of the appointing officer and with the consent of the Civil Service Commission�, to his former position or to any position to which he might have been legally trans- ferred, and such reinstatement shall be without loss of seniority righta or privileges. G 1 Whenever any position, title, or rank in the Classified Service shall be abolished by ordinance, or otherwise, the employees under such title or rank shall be placed, in the order of their seniority, on the eligible list or lists for reinstatement to a position inthe next lower rank or grade in the same line of employment, or to any position in the same rank or grade as that abolished and to which they might have been legally transferred. If no such list exists, one shall be thereupon established. 2 If an employee ' s position is allocated to a lower elass and the em- ployee is accordingly reduced to the position in such lower class, • his seniority in such lower class shall date from the earliest of the following date s: (a) If he formerly held the position to which he was reduced, the date of original appointment to such position. (b) The date he was first appointed to the position from which he was reduced. (c) The date when he was first appointed to any position in a class at a level between those mentioned in (a) and (bj and to which he could have been reduced fx°om the position from which he was reduced. H LOSS OF SENIORITY-- For the purpose of determining order of lay- off and reinstatement, an employee shall lose all acqui.red seniority rights in the following cases: (a) Upon re signation; (b) In case of a transfer that involves a change of title, unless the transfer is to a position previously held by the employee; (c) In all cases of reduction, unless the reduction is to a position previously held by the employee; and except as provided in sub- division 1 of subsection G above; (c}-)-°--� einstatement after leave of absenc er subsection C of Section rwise rovided in • s a id . , -•— � -7 QCC�� €` ��/� c, � �q �,� .� , ', { G� � C�� '�� Sec. 39 Page 4g conti�ued Section 39 cont. I COMPENSABLE DISABILITY-- Any employee �vho sustains a permanent disability due to an illness or injury arising out of and in the course of a.�,„' employment (a compensable case) may be transferred or reduced to any other position at his own request and at the request of the head of the department with the approval of the C��-i 1 Ge r�,-i c� C�mmi s sinn�'provided the employee meets such achievement, physical and medical standards, as the Civil Service Commission� may prescribe in the particular case. (Effective 3-6-72) I �x� �,�4...�: - . . � ,��f±�� . � � � . . 5ection 50 40 TITLES-- • A Titles of positions shall be as nearly as possible descriptive of the general duties attached to the positions and indicative of the grade and class and shall be the same for all positions and places requiring the same kind of service, regardless of location of employment. Titles shall not be changed except by order of the Commissiox�r ��t.�a.�--- upon a statement from the department head in writing setting forth the r- reason why such change should be made. Such title shall be used to � �� . �"''designate the positions or places in all the reports to, and the records / 1 � :° � :•`� of, the Civil Service , on all payrolls or accounts submitted + � to t e ' for certif/ication. �/ � ,� �� t �r f�� ('•,,i`ic -_ (,,� �'`_"��t.;: � : , . (.... �r� B Whenever any ne�w position or place of employment is created, the or- dinance or resolution creating such position shallprovide in what class and grade the position shall be placed, but no position shall be consid- ered new or in effect unless the duties thereof are found by the -�e�erez'.,��r ' ` ' t'- to be substantially different from those of every other existing position in the Classified Service. Se ction 41 CHANGE OF DUTIES-- Whenever the duties of an office or position are changed so that theydiffer substantially from the duties prescribed when such office or position was originally classified, such change of duties shall operate to abolish such office or position and to create a new office or position, and the Commis- . sion@ shall proceed to classify such office or position in accordance with subsection A of Section 40 of this Rule, and to fill the same by examina- tion and certification or by certification from an existing eligible list. Section 42 CHANGE OF EMPLOYMENT RECORDS-- The passage by the Council of any amendment to the Civil Service Rules changing or modifying any title of a position shall be deemed authority for the CivilService to change the employment records of any employ- ees who may be affecte such amendment, and all payroll items of such employees shall thereafter fox°m to the new title. (�;- t~ E C �:: Section 43 REPORTS TO CIVIL SERV E -- Appointing officers shal make9 among other reports, immediate report to the Civil Service of the following: (a) Appointments, whether emergency, temporary, permanent or p romotional. (b) Refusal or neglect by a person who has been certified to accept an appointment. • Issued 7-1-67 5ec. 40-43 Section 51 43 cont. (c) Changes in the compensation of ranks or grades or of officers or employees serving under him, • (d) Suspension or x°einstatement made by him of any officer or em- ployee. (e) Transfer in his department as provided by these Rules. (f) Every vacancy, leave of absence, resignation or separation from the service under him and its cause. (g) Creation or abolition of any office or place of employment in his department. (h) Changes in department organizatio,n with details for charting. (i) Efficiency, character and conduct markings of employees in his department as provided in these Rules. Section 44 UNSKILLED LABOR__ C� • ;�; � �u. A EMPLOYMENT REGISTER-- The Civi.l 5ervice .�a shall maintain a list of persons eligible for employment a� Unskilled Laborers. Appli- cants for such employment shall conform to th� requirements in 5ec- tion 10 of these Rules. The names of candidates who meet the require- ments and pass the tests for employment as Unskilled Laborers, unless • otherwise disqualified, shall be placed on the EmploymentRegister ac- cording to priority of filing of application. The pex°sons upon such re- gister shall notify ther,�e�e� when they change address. The eligibility for appointment of persons upon such register shall ex- pire one year from date of registration. At the expix°ation of such one- year period, the applicant's name shall be stricken from said register, but he may re-apply in accordance with subsection H of this Section. B APPOINTMENT-- Appointment of Unskilled Laborers shall be upon requisition from the appointing officex° and by certification fx°om the Unskilled Labor Employment Register. Cer�ification shall be accord- ing to priority of standing on the li�t, the eligibl�: on such list whose application was first fil�d shall be fix°�t certified and appointed, Appointee shallbe on probationfor a p�x°iodof six months. Time served on probation, whether continuous or not, shall be charg�d to the period of probation. If any probationer, after fair trial is found incomp�tent or unqualified to perform the duties of a Laborer, th� appointing offic�r may dis- charge said probationer at any time during the six-month probationax°y period with the consent of the Commission�. C LAYOFF AND REINSTATEMENT-- In case it is necessary to reduce the force of Unskilled Laborers in any bureau, the Laborers in such • bureau shall be laid off in the inverse order of their certification and Sec. 43-44 5e ction 52 44 cont. appointment; the last one so appointed to be the first laid off. Any La- borer who has been laid off in accordance with the Civil Service Rules shall be eligible for reinstatement within one year from the time of such • layoff. Laborers whose names appear on the reinstatement register shall be reinstated on the basis of seniority; the Laborer having the greatest seniority to be the first reinstated. D Eligibility for reinstatement as an Unskilled Laborer shall terminate in the same manner as that of all other employees in the Graded Division, and in accordance with the Rules provided therefor herein. E FAILURE TO REPORT-- Unskilled Laborers certified from the Em- ployment Register shall report to the officer or person designated with- in 48 hours from the time of mailing of notice to their last known ad- dress. If they are not reasonably able to report, their names may, with the written approval ofthe appointing officer concerned and the consent of the CommissionQl, be kept on the register in their original order of standing; otherwise their names shall be stricken from such Employ- ment Register. F SEPARATION-- Any Unskilled Laborer who is �eparated from the serv- ice for cause, or who refuses appointment, employment, or x°e-employ- ment, shall be stricken from the register, except as otherwise provided in subsection E of this 5ection. G Unskilled Laborers who fail to complete their applications, or fail to report for the tests when s cheduled, shall not be entered on the Employ- ment Register, and their applications shall be canceled. • H Unskilled Laborers whose names are strickenfrom the register may re- apply for new registration in accordance with subsection A of this Sec- tion, and priority on the register as to such Laborers shall be as of the date of filing of such re-application. 5ection 45 REFERENCES-- A Character of eligibles shall be investigated and x°eferences verified in advance of certification. Such investigation shall be made with respect to the activity of the list, and the inquiry shall be kept up to date, B Inv�stigation shall be conducted personally or through the medium of blanks of regulation form mailed tothe references furnished by the ap- plicants; replies of references shall be held confidential. C No eligible shall be removed from any eligi3�le register for insufficient references or because of unsatisfactory references or personal quali- fications, except upon recommendation of an advisory reference com- mittee composed of three persons to be selected and appointed by the Civil Service Commission� to serve for such terms as the said Com- missior�n may designateo D Eligibles previously discharged from the City service shallbe called to the Civil Service to make explanationo In default of such appear� • ance or in case of satisfactory explanation, their names shall be ex- cluded from the el° i.ble list, �t .� , Sec. 44-45 � �,: Section 53 46 PAYROLLS-- A Payrolls shall be checked to determine legality of employment. Each • item shall conform to the Civil Service records. Each incorrect item shall be red-lined and the department shall be notified. , �� r��.�_.. B Departments must deliver payrolls to the Civil Service and such payrolls shall have the names arranged alphabetically. Time of receipt and time of delivery to the r shall be stamped on each roll. Rolls shall be checked so far as pr cticable inthe order of their receipt. ..i._. /� T_7_L_> l l / '] �-(.�!'../1-t_t y�; [�L ; � �.,/ „ i f1 : r/ • �, l � � The payroll for any department or bureau shall not be passed unless all certification and reinstatement orders made by the Civil Service Com- mission� to such department or bureau are reported upon by the em- ploying officer within ten days of the time such certification and rein- statement orders are made. Section 47 MISCELLANEOUS-- A UNFILLED POSITIONS (ABOLITION OF)-- Any title in the Classifi- cation Plan which has been or shall remain unfilled by regular appoint- ment for a period of three years following the expiration date of any eligible or reinstatement list pertaining to such title, may be abolished by written order of the Civil Service Commission�, upon thirty days' notice, such order to be in writing and served upon the City Council. � ,B EXAMINATION QUESTIONS (SAMPLES OF)-- Questions usedin exam- inations shall not be available for public inspection, but the Civil Service (Fr` x% '' ��-�-.�..•� shall publish a booklet of information giving samples of various types of questions or tests and other information in regard to its exam- ination work and civil service procedure. C GRIEVANCE PROCEDURE5-- In order that there shall be a formal procedure for the handling of grievances of employees, the Council shall adopt, by resolution, a statement of grievance procedures. Employees may use such procedures withoutfear of reprisals, and such procedures shall be available to all employees. All appeals and d�ci- sions shall be on forrns furnished by the Civil Service -$�sa. � 'x`�''`'x--� ;, f, D SHOP STEWARD-- One Shop Steward from each department will be allowed to .accompany an employee ' s authorized representative during regular working hours for the purpose of wage, salary, or fringe bene- fit discussions or other problems of their particular concern involving employees of the City of St. Paul under the following conditions: 1 That only one employee from any one department be allowed to leave his work. 2 That the Steward be expected to attend these meetings on his own time when they are held outside of his regular working hours. 3 That adequate notice is given to the department heads so that per- mission may be obtained. • 4 That th�Ste�vard hasc�offi�ially-be�rr designa�ed.as�s�u:ch :by xh� group that he represents. Issued 12-28-68 See. 46-47 I .. � ��'�� This attached IordLnaace serves as a "housekeepiag" ordi�ce, �i�3i�ly to bring up to date.the� Civll Service Rules so.that th�y arE in coaformance with the new Charter. To the best of our lcnowledge, the indicated chax�ges aho�d : a11 be r�.oa•controve�sf�al. In orde� that the m�mbera of the City Cavncil and others are able � to follow the cha.nges p�rovided for by tbi.s ordinance, we hav�e attached a copy of " the affected aections of; the Civi.1 Service Rules. Ori this capy are indicated, i.n red, the chaages eff�ctuated by this ordinance. - - - - - - - - - , � Do npt detach this memorandum from #he ordinar�ce so that this information will be available to the City CounciL �f — i�t � / !`J 'Znd 'Z 3r�� AdoAteci �d • � Yeas Nays Butler � KOD?GPATZi:I �� LEVINE NfERFDITH SPRAFTC[�. ' TEDFSCO , Mme PRESII3E�wr � �j�t�