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02-1050Council file # Q '� � ` Q Green Sheet # � 17 Presented By: RESOLUTION SAINT PAUL, MINNESOTR Referred To: Committee: D ate , WHEREAS, on Tanuary 12, 1988 the Saint Paul City Council approved procedure for re-allocation of z Emergency Shelter Grant Funds given to the City by the U. S. Department of Housing and Urban s Development (H[7D) (director entitlement funds); and 4 s WI�REAS, the City Council authorized use of this same pmcedure to determine which nonprofit e organizarions to recommend for funding under the State of Minneosta's Emergency Sheker Crrant � program; and s s WHEI2EAS, thexe aze funds recaptured for reallocation from the 2001 Emergency Shelter Grant cycle, ,o and new funds available from HL7D in the 2002 Emergency Shelter Grant cycle; and „ ,z WHEREAS, on October 11, 2Q02 a review of fundang requests was conducted ,s in accordance with the approved procedure outlined by The City Council for the Emergency �a Shelter Cnant Review Committee, the following recommendations for funding were made: is is 1 Am Dah Yung Teen Shelter a � 2 C C Charities Dorothy Day Shelter �e 3 C Charities Fumiture Wazehouse �e 4 C Chariries Ramsey County Emergency Sheker zo 5 Emmallorton Ttansitional z� 6 Ethe] Gordon Community Care &shelter z2 7 The Family Place za 8 Home of Good Shepherd RoaeCenter zs 9 HouseCalls/W.Sldehealth zs 10 Listening House drop in shelter zz ll LSS Teen Safa House zs 12 Projecthope7SMRLS zs 13 St Pau] Council of Churches Emergency Shelter so 14 St Pau1 Foundation deposit program s� 15 Tharesa Living Center az 16 Twin Gry Commnnity V oice Mad aa 17 YWCA Transttiona] aa 18 Housing Information Center $10,000 $57,420 $7,500 $31,000 $15,000 $12,065 $20,000 $4,000 $35,000 $22,000 $22,000 $22,000 $30,000 $32,894 $1Q,OQQ $6,415 $18,000 $17,600 � as NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts s� and approves these recommendarions for expenditure of Emergency Shelter Grant funds; and be it 38 3s FLTRTHER RE50LVED, that the City Council authorizes the appropriate City staff to entez into the ao contracts with the above organizations in aceordance with state and federal regulafions; and be it ai az FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the attached aa changes to the 2002 budget (see Eachibit A) � a1 45 46 47 Council file # Exhibit A: Budget Amendment - Emergency Shelter Grnnt Funds Green Sheet # � y (^7 Funding cycle July 1, 2002 - June 30, 2003 d �� ��� �urent Amended SPENDING PLAN: Budget Change Budget C Charities/Ramsey county Emergency She 100-39290-0547-00948 C Chanries Dorothy Day Extended Hrs Pro�am 100-39290-0547-00838 Unspecified Contingency P6 100-39290-0547-61999 Ain Dah Yung Teen Shelter C Chazities Dorothy Day Extended Hrs Rogram C Charities Fumiture Warehouse C Chanries Ramsey County Emergency Shelter Emma Norton Transiriona] Ethel Gordon Community Caze &shelter The Family Place Home of Good Shepherd RoseCenter House Ca11sJVJ.Side health Listenmg House drop m shelter LSS Teen Safe House Project hope/SMRLS St Paul Council of Churches Emergency Shelter St Paul Foundarion deposit progam Theresa Living Center Twin City Commumty Voice Mai( YWCA Transitional PED AdministraAOn 100-39290-0547-xxxxx 100-39290-0547-��x 100-39290-0547-xxxxx 100-39290-0547-xxxxx 100-39290-0547-xxxxx 100-39290-0547-xxxxx 100-39290-0547- xx�cac 100-39290-0547-xxxxx 100-39290-0547-xx�x 100-39290-0547-xxxxx 100-39290-0547-xxxxx 100-39290-0547-xxxxx 100-39290-0547-xsxss 100-39290-0547-xxx�c 100-39290-0547-xxxxx 100-39290-0547-ac�xx 100-39290-0547- x��c 100-39290-0547-xx� netincrease $35,000 ($4,474) $30,526 $57,420 ($16,420) $41,000 5352,000 ($352,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $10,000 557,420 $7,500 $31,000 $15,000 S 12,065 $20,000 $4,000 $35,000 $22,000 $22,000 $22,000 �30,000 $32,894 $10,000 $6,415 $18,0�� $17,600 S i 0,000 $57,420 $7,500 531,000 S 15,000 $12,065 $20,000 �4,000 $35,000 $22,000 $22,000 $22,000 $30,000 $32,894 $1Q000 $6,415 �18,�00 $17,600 444,420.00 0.00 444,420.00 0.00 48 as RESOLVED, that the City Council approves these changes to the 2002 budget. �,�� �S O � Yaas Nays PDSent Blakey BosLOm LanLy Hamis Benanav Reiter ✓ Coleman Requested by Deparhnent of. Planning and &conomic Development I Martha Fuller, Director PED �-- �� Q� �°—C �( �-� �� Approval Recommended by Budget Director ay. ('�a.�es Sc.=,�.���C� Adopted by Council: Date ���� �� Form Approved by City Adoption CeR�fied by Council Secretary: � for and Economic Development GREEN +-,�.^rexzus»x>nz � urr,vaat:�:accrce�_OS cmmcu¢ 5teve Kice 266 03 crreArmw�� cm �r ia-c�:N�ca,.�cv..u�uxnrmn� �2� e�iuc�rmx � a'.eacr.sm�a�som nsnr � lMTOR(ORAS9SIANn n �„�,,zx,T 6 �.. tosr� I of the allocation of federal £mergency Shelier C�rant Progam 5mds to Cne listed non profit agencies for the purpose of them to provide a wide range of service to peopie who aze "homeiess " or at " risk uf becoming homeless". _Crvlla4RNCECMe.�ati[a' � I.1fasN�spersoNM1+mevuworKeEw6eiaco�NattrorN�saepaNnent� Ovemight Shelter Boarcl vES no � _ _� ? HastAispersoNfumeverbernacirycmPluya� TEJ M1V EcnvE+ I s uoesNixpersoNhtmpossessaslultnocnortnallypossesutlbyanycurtentc�ryemployee YES .�'0 i��c e�:oo�.cM. m'tL oveur.n�rtvtu��k u�a. w� . wn..<.x�m.� Department of Housing and Urban Bevelopment provided Emergency Shelter Grant funds to the City of Saint Paul he purpose of providing emergency shelter and scrvices to homeless individuals and those at risk of homelessness. Advantages'ifapproved Shelter arc� services will be provided to more than 3600 mea, womer, and chiidren hew are home:ess the course for 2002 and 2003 Disadvant�ges if AQproved none Disadvantages �f not appro�ed Agencies recommended for gran,s may have to curtail or close servi.es. Some members of the Client populatioas may suffer illness er dezth because of exposeure ro the elements. Others may be forced to use emergency shelter at a cust to the ta�payer at many times that of tne initial eost of assistance. TOTALAMOUNTOFTRANSACTION $ 372,894 COST/REVENUEBUDGET DyOS tv�vuccsouxce FederalESGfundine �rnvrrrivumaex !h'A\'CLLLPFORNATN� IG]PLANI P6 100-39290-0547-61999� 'SeInIGeulBVtlget�ca�F:��13�reRO�ac�v^.xx.WK6) pM%-%% . �'ee?!a;afi'bt ( ,_ .� � �_ a��? • _ � __ '� OCT 31 2062 , , � ,,,, : , s, O 3�-�CSa Summary Notes of the Ovemight Shelter Board / Emergency Shelter Grant Review committee held at the Public Housing Agency Conference Room, 480 Cedar Street 2:00 PM, October 11, 2002 Attendin2: Bob Odman - MI�A( Chair of the Overnight Shelter Board), Jim Anderson - RCCHS and Overnight Shelter Boazd, Perry deStefano - Overnight 5helter Board, Joe Collins PED, Alicia Huckleby - PHA, Jeanne Katz - United Way and Overnight Shelter Board, Pat I,eary - State CFL/ESG, Chao Lee - Congressperson Betty McCollum's office, Signe Masterson - Overnight Shelter Board and Harriet Tubman Battered Women's Alliance, John Marshall - Aide to Councilperson Harris, Mario Pinto - Aide to Mayor Kelly, Ann Seifert - downtown resident and Overnight Shelter Board member. Steve Rice - PED Staff City Ordinance directs city staff to assemble a review committee that contains members of PED, the Housing Information Office, The Overnight Shelter Board, the Fourth District Congress person's office, The State of Minnesota, Public Housing , A representative of the Mayors office, Ramsey County Government, and the United Way for the purpose of sorting through Emergency Shelter Grant applications and making recommendations for funding to the Mayor and City Council The committee was updated on the nature of the funding, particularTy the fact that it is the only funding that does not prohibit the support of operating costs of shelter. The Cycle 2002 funding is $10001ess than the previous year and has been virivally the same as the 4 previous years. Other funding sources that serve a related population were reviewed in order to better understand the requests in front of us. The funding can be used for Rehab of physical shuctures, Homeless Prevention Services, Operation and Maintenance of shelters and transitional housing, as well as the Provision of Essential Services (Counselors and Advocates) in emergency shelters and, transitional housing and other settings. Pat Leary indicated that as administrator of State of Minnesota ESG funds that there had been an operating policy of not funding rehab projects because of the availability of funds through the Open your Hearts to the Homeless and Hungry Foundation that specialized in those type of projects. It was also noted that building rehab requests were duected to that fund by Steve Rice after the ESG applications came in. It was also noted that those funds have a current surplus of p �_�os o ESG Recommendation notes cycle 2002 funds in their coffers at this time. Each of the ESG Rehab requests were referred by name to the chairperson of the Grant Committee of the Open your Hearts to the Homeless and Hungry Foundation. Mr. Leazy also explained that traditionally the ESG funds were not used to fund the operating costs of battered women's shelters because they had traditionally been funded by the State of Mn Department of Conections. No change has been made in that policy in spite of the multiple cutbacks in State funding No opposition was raised to following these policies in determining recommendations to be made to the Mayor and City Council. The history of the 2001 cycle ESG grant funds was as follows. Use of ESG cycle 2001 funds made to the majority of these same applicants left approximately 20,000 unspent. We still have 8 months to spend those funds and they can be reallocated. The total of ESG Cycle 2002 funds to be distributed is $330,400. When the funds of tl�e two cycles aze combined, we haue a total $354,400 availabie to be allocated and reallocated. Various methods were discussed to determine how to proceed in the determining the amounts to be recommended as grants. It was asreed u�on that in light of flat funding, we should presume to refund the programs funded last year, at last year's levels. Then as a follow up step we examine them agency by agency to see if any circumstances had changed and if any funding changes were warranted. After that determination, we could consider any new proposals. The assumption was that we are satisfied with the job that each agency has been doing over the past yeaz. Each ESG applicant was discussed and described to the group. This briefing was a multi- person briefing because many in the group had professional associations with one or more of the applicants. (See briefmg notes, attached) The changes of record from last year are: The Furniture Warehouse is not operating at full capacitybecause they lost their lease in the second half of 2002 and are now working out of a semi-huck in the parking lot of the former Best Buy at 1910 Suburban. They aze scheduled to open in January 2003. At best during this 2002 cycle they will get in % year of full service. Catholic Charities/ Ramsey County Family Shelter returned $4,474 in unspent transportation money. Dorothy Day Extended Hours Program retumed $16,240 in unexpended funds. It should be noted that this latter program is in fact scheduled to go full time (rather than 5'/z months) and that the costs will be significantly higher than the previous yeaz when they ran a less organized program with part tnne employees. �'y �►�OS O ESG Recommendation notes cycle 2002 It was decided to reduce the Fumiture Warehouse by half since the operation will be closed for 6 months while moving to a new location. It was determined that the current level of funding for the Dorothy Day extended hours was in fact an increase for them since they refunded 16,240 in the previous cycle. Now however, they will be operating year round rather than 5 YZ months and they will legitimately have greater expenses. It was determined that the Catholic Charities Ramsey County Family Shelter transportation fund could be reduced to levels actually used in 2001-02. The above decisions left $12,065 to be split between the two new proposals. One was for transitional housing families and children where they can stay for 6 months and the other was for single individuals with acrive mental illness problems that had been referred by the ACCESS counseling and advocacy agency. Joe Collins and Steve Rice reported on their visits to both of the above agencies. Both were found worthwhile and fulling a niche. The transitional housing program (Ethel Gordon Community Care Center and Shelter) has significantly more one time start up costs than the overflow shelter for the mentally ill in the Mary Hall Shelter TV lounge, The former is taking people who did not manage to reorganize their lives (within the 30 day window provided by Shelter) prior to leaving shelter. The latter is sheltering individuals that are ill-suited to staying in the larger overflow shelter. It was decided to fund Ethel Gordon Community Care Center and Shelter with the available funds in light of start up costs even though the volume of clients they handle suggests a smallex grant. It was also noted that this facility represents additional beds to the supply of transitional housing beds. The subject of the barely operating Fwniture Warehouse was revisited along with the scope of the work required to solve some of the building problems at the site. It was pointed out that both the Catholic Charities Furniture Warehouse and the MI Overflow shelter are operated by the same agency. On one hand we haue a good service to at-risk very low income people, and on the other hand, we house the most vulnerable of the homeless population. It was decided to let Catholic Charities choose their priorities between the Overflow MI shelter and the Furniture Warehouse proexam. Note: subsequently they elected to direct the funding toward the Furniture Warehouse. The list of recommendations is as follows: 1. Ain Dah Jung 10,000 2. Catholic Charities Extended Hours Program 57,420 ba.r `t75 ESG Recommendation notes cycle 2002 3. Catholic Charities Family Shelter 4. Catholic Charities Furniture Warehouse 5. Emma Norton Residence 6. Ethel Gordon Comxnunity Caze and Shelter 7. Family Place 8. Home of Good Shepherd/Rose Center 9. House Calls West Side Health 10. Listening House 11. Lutheran Social Services Safe House 12. Project Home St Paul Council of Churches 13. Project Hope 14. St Paul Foundation 15. Theresa Living Center 16. Twin City Community Voice Mail 17. YWCA 31,000 7,500 15,000 12,065 20,000 4,000 30,000 22,000 22,000 30,000 22,000 32,000 10,000 6,415 18,000 Proposals not funded or referred to other funding sources were the following: Casa De Esperanza Battered Women's shelter requesting funds for a new roof. Mary Aall overflow shelter - 5-10 Mats far the more vulnerable mentally Ill. Women's Advocates Battered women Shelter looking for child advocacy funding. Women of Nations looking for funding for a new boiler and new windows.