02-1050Council file # Q '� � ` Q
Green Sheet # � 17
Presented By:
RESOLUTION
SAINT PAUL, MINNESOTR
Referred To: Committee: D ate
, WHEREAS, on Tanuary 12, 1988 the Saint Paul City Council approved procedure for re-allocation of
z Emergency Shelter Grant Funds given to the City by the U. S. Department of Housing and Urban
s Development (H[7D) (director entitlement funds); and
4
s WI�REAS, the City Council authorized use of this same pmcedure to determine which nonprofit
e organizarions to recommend for funding under the State of Minneosta's Emergency Sheker Crrant
� program; and
s
s WHEI2EAS, thexe aze funds recaptured for reallocation from the 2001 Emergency Shelter Grant cycle,
,o and new funds available from HL7D in the 2002 Emergency Shelter Grant cycle; and
„
,z WHEREAS, on October 11, 2Q02 a review of fundang requests was conducted
,s in accordance with the approved procedure outlined by The City Council for the Emergency
�a Shelter Cnant Review Committee, the following recommendations for funding were made:
is
is 1 Am Dah Yung Teen Shelter
a � 2 C C Charities Dorothy Day Shelter
�e 3 C Charities Fumiture Wazehouse
�e 4 C Chariries Ramsey County Emergency Sheker
zo 5 Emmallorton Ttansitional
z� 6 Ethe] Gordon Community Care &shelter
z2 7 The Family Place
za 8 Home of Good Shepherd RoaeCenter
zs 9 HouseCalls/W.Sldehealth
zs 10 Listening House drop in shelter
zz ll LSS Teen Safa House
zs 12 Projecthope7SMRLS
zs 13 St Pau] Council of Churches Emergency Shelter
so 14 St Pau1 Foundation deposit program
s� 15 Tharesa Living Center
az 16 Twin Gry Commnnity V oice Mad
aa 17 YWCA Transttiona]
aa 18 Housing Information Center
$10,000
$57,420
$7,500
$31,000
$15,000
$12,065
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$32,894
$1Q,OQQ
$6,415
$18,000
$17,600
�
as NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts
s� and approves these recommendarions for expenditure of Emergency Shelter Grant funds; and be it
38
3s FLTRTHER RE50LVED, that the City Council authorizes the appropriate City staff to entez into the
ao contracts with the above organizations in aceordance with state and federal regulafions; and be it
ai
az FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the attached
aa changes to the 2002 budget (see Eachibit A)
�
a1
45
46
47
Council file #
Exhibit A: Budget Amendment - Emergency Shelter Grnnt Funds Green Sheet # � y (^7
Funding cycle July 1, 2002 - June 30, 2003 d �� ���
�urent Amended
SPENDING PLAN: Budget Change Budget
C Charities/Ramsey county Emergency She 100-39290-0547-00948
C Chanries Dorothy Day Extended Hrs Pro�am 100-39290-0547-00838
Unspecified Contingency P6 100-39290-0547-61999
Ain Dah Yung Teen Shelter
C Chazities Dorothy Day Extended Hrs Rogram
C Charities Fumiture Warehouse
C Chanries Ramsey County Emergency Shelter
Emma Norton Transiriona]
Ethel Gordon Community Caze &shelter
The Family Place
Home of Good Shepherd RoseCenter
House Ca11sJVJ.Side health
Listenmg House drop m shelter
LSS Teen Safe House
Project hope/SMRLS
St Paul Council of Churches Emergency Shelter
St Paul Foundarion deposit progam
Theresa Living Center
Twin City Commumty Voice Mai(
YWCA Transitional
PED AdministraAOn
100-39290-0547-xxxxx
100-39290-0547-��x
100-39290-0547-xxxxx
100-39290-0547-xxxxx
100-39290-0547-xxxxx
100-39290-0547-xxxxx
100-39290-0547- xx�cac
100-39290-0547-xxxxx
100-39290-0547-xx�x
100-39290-0547-xxxxx
100-39290-0547-xxxxx
100-39290-0547-xxxxx
100-39290-0547-xsxss
100-39290-0547-xxx�c
100-39290-0547-xxxxx
100-39290-0547-ac�xx
100-39290-0547- x��c
100-39290-0547-xx�
netincrease
$35,000 ($4,474) $30,526
$57,420 ($16,420) $41,000
5352,000 ($352,000) 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$10,000
557,420
$7,500
$31,000
$15,000
S 12,065
$20,000
$4,000
$35,000
$22,000
$22,000
$22,000
�30,000
$32,894
$10,000
$6,415
$18,0��
$17,600
S i 0,000
$57,420
$7,500
531,000
S 15,000
$12,065
$20,000
�4,000
$35,000
$22,000
$22,000
$22,000
$30,000
$32,894
$1Q000
$6,415
�18,�00
$17,600
444,420.00 0.00 444,420.00
0.00
48
as RESOLVED, that the City Council approves these changes to the 2002 budget. �,�� �S O
�
Yaas Nays PDSent
Blakey
BosLOm
LanLy
Hamis
Benanav
Reiter ✓
Coleman
Requested by Deparhnent of.
Planning and &conomic Development
I
Martha Fuller, Director PED �-- �� Q�
�°—C �( �-�
��
Approval Recommended by Budget Director
ay. ('�a.�es Sc.=,�.���C�
Adopted by Council: Date ���� ��
Form Approved by City
Adoption CeR�fied by Council Secretary:
�
for
and Economic Development
GREEN
+-,�.^rexzus»x>nz � urr,vaat:�:accrce�_OS cmmcu¢
5teve Kice 266 03 crreArmw�� cm �r
ia-c�:N�ca,.�cv..u�uxnrmn� �2� e�iuc�rmx � a'.eacr.sm�a�som
nsnr � lMTOR(ORAS9SIANn n �„�,,zx,T
6 �.. tosr�
I of the allocation of federal £mergency Shelier C�rant Progam 5mds to Cne listed non profit agencies for the purpose of
them to provide a wide range of service to peopie who aze "homeiess " or at " risk uf becoming homeless".
_Crvlla4RNCECMe.�ati[a' � I.1fasN�spersoNM1+mevuworKeEw6eiaco�NattrorN�saepaNnent�
Ovemight Shelter Boarcl vES no
� _ _� ? HastAispersoNfumeverbernacirycmPluya�
TEJ M1V
EcnvE+ I s uoesNixpersoNhtmpossessaslultnocnortnallypossesutlbyanycurtentc�ryemployee
YES .�'0
i��c e�:oo�.cM. m'tL oveur.n�rtvtu��k u�a. w� . wn..<.x�m.�
Department of Housing and Urban Bevelopment provided Emergency Shelter Grant funds to the City of Saint Paul
he purpose of providing emergency shelter and scrvices to homeless individuals and those at risk of homelessness.
Advantages'ifapproved
Shelter arc� services will be provided to more than 3600 mea, womer, and chiidren hew are home:ess the course for 2002 and 2003
Disadvant�ges if AQproved
none
Disadvantages �f not appro�ed
Agencies recommended for gran,s may have to curtail or close servi.es. Some members of the Client
populatioas may suffer illness er dezth because of exposeure ro the elements. Others may be forced
to use emergency shelter at a cust to the ta�payer at many times that of tne initial eost of assistance.
TOTALAMOUNTOFTRANSACTION $ 372,894 COST/REVENUEBUDGET DyOS
tv�vuccsouxce FederalESGfundine �rnvrrrivumaex
!h'A\'CLLLPFORNATN� IG]PLANI
P6 100-39290-0547-61999�
'SeInIGeulBVtlget�ca�F:��13�reRO�ac�v^.xx.WK6) pM%-%%
. �'ee?!a;afi'bt (
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• _ � __ '�
OCT 31 2062
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Summary Notes
of the Ovemight Shelter Board / Emergency Shelter Grant Review committee
held at the Public Housing Agency Conference Room,
480 Cedar Street
2:00 PM, October 11, 2002
Attendin2:
Bob Odman - MI�A( Chair of the Overnight Shelter Board),
Jim Anderson - RCCHS and Overnight Shelter Boazd,
Perry deStefano - Overnight 5helter Board,
Joe Collins PED,
Alicia Huckleby - PHA,
Jeanne Katz - United Way and Overnight Shelter Board,
Pat I,eary - State CFL/ESG,
Chao Lee - Congressperson Betty McCollum's office,
Signe Masterson - Overnight Shelter Board and Harriet Tubman Battered Women's Alliance,
John Marshall - Aide to Councilperson Harris,
Mario Pinto - Aide to Mayor Kelly,
Ann Seifert - downtown resident and Overnight Shelter Board member.
Steve Rice - PED Staff
City Ordinance directs city staff to assemble a review committee that contains members of PED,
the Housing Information Office, The Overnight Shelter Board, the Fourth District Congress
person's office, The State of Minnesota, Public Housing , A representative of the Mayors office,
Ramsey County Government, and the United Way for the purpose of sorting through Emergency
Shelter Grant applications and making recommendations for funding to the Mayor and City
Council
The committee was updated on the nature of the funding, particularTy the fact that it is the only
funding that does not prohibit the support of operating costs of shelter. The Cycle 2002 funding
is $10001ess than the previous year and has been virivally the same as the 4 previous years.
Other funding sources that serve a related population were reviewed in order to better understand
the requests in front of us.
The funding can be used for Rehab of physical shuctures, Homeless Prevention Services,
Operation and Maintenance of shelters and transitional housing, as well as the Provision of
Essential Services (Counselors and Advocates) in emergency shelters and, transitional housing
and other settings.
Pat Leary indicated that as administrator of State of Minnesota ESG funds that there had been an
operating policy of not funding rehab projects because of the availability of funds through the
Open your Hearts to the Homeless and Hungry Foundation that specialized in those type of
projects. It was also noted that building rehab requests were duected to that fund by Steve Rice
after the ESG applications came in. It was also noted that those funds have a current surplus of
p �_�os o
ESG Recommendation notes cycle 2002
funds in their coffers at this time. Each of the ESG Rehab requests were referred by name to the
chairperson of the Grant Committee of the Open your Hearts to the Homeless and Hungry
Foundation. Mr. Leazy also explained that traditionally the ESG funds were not used to fund the
operating costs of battered women's shelters because they had traditionally been funded by the
State of Mn Department of Conections. No change has been made in that policy in spite of the
multiple cutbacks in State funding
No opposition was raised to following these policies in determining recommendations to be
made to the Mayor and City Council.
The history of the 2001 cycle ESG grant funds was as follows. Use of ESG cycle 2001 funds
made to the majority of these same applicants left approximately 20,000 unspent. We still have
8 months to spend those funds and they can be reallocated. The total of ESG Cycle 2002 funds
to be distributed is $330,400. When the funds of tl�e two cycles aze combined, we haue a total
$354,400 availabie to be allocated and reallocated.
Various methods were discussed to determine how to proceed in the determining the amounts to
be recommended as grants.
It was asreed u�on that in light of flat funding, we should presume to refund the programs funded
last year, at last year's levels. Then as a follow up step we examine them agency by agency to
see if any circumstances had changed and if any funding changes were warranted. After that
determination, we could consider any new proposals. The assumption was that we are satisfied
with the job that each agency has been doing over the past yeaz.
Each ESG applicant was discussed and described to the group. This briefing was a multi- person
briefing because many in the group had professional associations with one or more of the
applicants. (See briefmg notes, attached)
The changes of record from last year are:
The Furniture Warehouse is not operating at full capacitybecause they lost their lease in
the second half of 2002 and are now working out of a semi-huck in the parking lot of the
former Best Buy at 1910 Suburban. They aze scheduled to open in January 2003. At best
during this 2002 cycle they will get in % year of full service.
Catholic Charities/ Ramsey County Family Shelter returned $4,474 in unspent
transportation money.
Dorothy Day Extended Hours Program retumed $16,240 in unexpended funds. It should
be noted that this latter program is in fact scheduled to go full time (rather than 5'/z
months) and that the costs will be significantly higher than the previous yeaz when they
ran a less organized program with part tnne employees.
�'y �►�OS O
ESG Recommendation notes cycle 2002
It was decided to reduce the Fumiture Warehouse by half since the operation will be closed for 6
months while moving to a new location.
It was determined that the current level of funding for the Dorothy Day extended hours was in
fact an increase for them since they refunded 16,240 in the previous cycle. Now however, they
will be operating year round rather than 5 YZ months and they will legitimately have greater
expenses.
It was determined that the Catholic Charities Ramsey County Family Shelter transportation fund
could be reduced to levels actually used in 2001-02.
The above decisions left $12,065 to be split between the two new proposals. One was for
transitional housing families and children where they can stay for 6 months and the other was for
single individuals with acrive mental illness problems that had been referred by the ACCESS
counseling and advocacy agency.
Joe Collins and Steve Rice reported on their visits to both of the above agencies. Both were
found worthwhile and fulling a niche. The transitional housing program (Ethel Gordon
Community Care Center and Shelter) has significantly more one time start up costs than the
overflow shelter for the mentally ill in the Mary Hall Shelter TV lounge, The former is taking
people who did not manage to reorganize their lives (within the 30 day window provided by
Shelter) prior to leaving shelter. The latter is sheltering individuals that are ill-suited to staying in
the larger overflow shelter.
It was decided to fund Ethel Gordon Community Care Center and Shelter with the available
funds in light of start up costs even though the volume of clients they handle suggests a smallex
grant. It was also noted that this facility represents additional beds to the supply of transitional
housing beds.
The subject of the barely operating Fwniture Warehouse was revisited along with the scope of
the work required to solve some of the building problems at the site. It was pointed out that both
the Catholic Charities Furniture Warehouse and the MI Overflow shelter are operated by the
same agency. On one hand we haue a good service to at-risk very low income people, and on the
other hand, we house the most vulnerable of the homeless population.
It was decided to let Catholic Charities choose their priorities between the Overflow MI shelter
and the Furniture Warehouse proexam. Note: subsequently they elected to direct the funding
toward the Furniture Warehouse.
The list of recommendations is as follows:
1. Ain Dah Jung 10,000
2. Catholic Charities Extended Hours Program 57,420
ba.r `t75
ESG Recommendation notes cycle 2002
3. Catholic Charities Family Shelter
4. Catholic Charities Furniture Warehouse
5. Emma Norton Residence
6. Ethel Gordon Comxnunity Caze and Shelter
7. Family Place
8. Home of Good Shepherd/Rose Center
9. House Calls West Side Health
10. Listening House
11. Lutheran Social Services Safe House
12. Project Home St Paul Council of Churches
13. Project Hope
14. St Paul Foundation
15. Theresa Living Center
16. Twin City Community Voice Mail
17. YWCA
31,000
7,500
15,000
12,065
20,000
4,000
30,000
22,000
22,000
30,000
22,000
32,000
10,000
6,415
18,000
Proposals not funded or referred to other funding sources were the following:
Casa De Esperanza Battered Women's shelter requesting funds for a new roof.
Mary Aall overflow shelter - 5-10 Mats far the more vulnerable mentally Ill.
Women's Advocates Battered women Shelter looking for child advocacy funding.
Women of Nations looking for funding for a new boiler and new windows.