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266594 CITV CLERK F I N A N C E Council - RV - DEPARTMENT GITY OF SAINT PALTL �6�594 ` BLUE -MAVOR File NO. ` ncil Resolution � �� - Presented '"t"":' Sy Refeued To' Committee: Date Out of Committee By Date RESOLVED, That the Council of the City of Saint Paul does hereby approve and authorize the Joint Exercise of Powers Agreement with the Minneapolis Park and Recreation Board authorizing the establishment of a Wood Recycling Center for the disposal of diseased shade trees and other trees and shrubs, and which agreement provides for the making of an application to the Minnesota State Department of Agriculture for a grant providing 50% of the funds to construct and equip this center on land leased from the Port Authority; further providing that the City will negotiate an operations and management agreement with Occupational Training Center, Incorporated, for the operation of the Center and the disposal of the wood by-products; and further providing that the Center shall not impose a charge upon either the City of Saint Paul or the Minneapolis Park Board for disposal of trees and shrubs unless such a charge has been approved by the City and the Board, and that in the event the Center sustains a loss then the City, Park Board and OTC shall each share in such losses; and further providing that in the event OTC does not operate the Center, it shall be operated by the City of Saint Paul and all costs should equally be shared by the City and Park Board; and, be it �p FURTHER RESOLVED, That the City's share of the cost of constructing and equipping the Wood Recycling Center shall be paid from the dedicated fund balance Dutch Elm Disease Control and the appropriate budget transfer shall be made upon receipt of the grant from the State Department of Agriculture. COUIVCILMEN Requested by Depart ent r Yeas Nays � Christensen ommun er X��(�J@X HUnt � In Favor � — Levine J Rcedler Against Sylvester Tedesco President�X HOZZd �A� 8 �76 Form Approved by City Attorn Adopted by Cou . Date Certifie as ed b oun tary BY Approve or: D te � 1 i s Approved by Ma or for bmission to Cou '1 By By PuBt►sHEO �A N i � �a�a �� '�'�/ : Gi�Y or S�I�r I'�L�L �� y'�^�-�� Ot�'rI(;E <)F T�I7: 1f.1YnI� saaoem uo��ao�e • �y��B��e � LAWRF:NGF. D. COIIFN �1nYO$ November 25, 1975 TO: MEMBERS OF THE CITY COUNCIL FR: MAYOR LAWRENCE D. COHEN ��' \. RE: PROPOSAL TO ESTABLISH A WOOD RECYCLING CENTER Attached is a copy of the proposal prepared by the Department of Community Services. The proposal calls for the Wood Recycling Center to be a joint effort by the City of St. Paul and the Minneapolis Park and Recreation Board. The Council has approved the submission of the grant application to the State Department of Agriculture. The Department will award grants on December 5, 1975. I request your approval of the Council Resolution which authorizes the Joint Powers Agreement and the funding of the Center from the Dutch Elm Disease Con- trol Fund. LDC/PGH/LH attach. CC - Thomas J. Kelley Robert D. Piram ��•a2 ��6��9� • PROPOSAL FOR A 4�OOD RECYCLING CENTER I. NEED FOR A WOOD RECYCLING CENTER It has been apparent for some time that the Tv�in Cities metropolitan area is in immediate need of an efficient, economical means of disposing of solid wood material . The by-products of St. Paul 's tree maintenance program average 540 tons of wood material per month. In Minneapolis the by-products average 600 tons of wood material per month. These amoun�s of waste will continue with the increased incidence of Dutch Elm and Oak Wilt diseases. To date the single most convenient solution to the disposal problem associated with tree maintenance programs has been landfill operations. This is not an qptimal solution. Trucking wood waste to landfill sites and dumping fees at these areas add to the overall cost of tree maintenance programs. No product is recovered from this process. Valuable wood is simply hauled to landfill areas and buried. The Hennepin County Recycling Center is one alternative to the landfill operation. It does accept a limited amount of wood waste. However, it cannot accommodate the large dimension of waste of all metropolitan area tree maintenance programs. In addition, its market for recycled products is limited due to the system's inability to debark trees. An alternative to the present overburdened, costly and wasteful dis- posal process is therefore being sought. A more acceptable solution would provide an efficient and economical method of disposal and at the same time utilize this valuable resource. II. PROPOSAL The Department of Community Services would therefore like to propose the implementation of a large, comprehensive wood chipping system that would considerably reduce the impact of the disposal problem. This wood chipping system will complement existing recycling center operations. The proposed wood utilization and disposal center will have the capa- bility of converting all wood waste materials into useable, marketable pulp chips and hog fuel . In scope, this system will be able to process up to 80,000 trees per year. This represents a significant proportion of the predicted 95,000 trees that will be infested this year in the metro arep. III . IMPLEMENTATION In order to secure partial financing of this proposal , the City of Saint Paul and the Minneapolis Park and Recreation Board have applied to -1- ��t�4 t,he State of Mi nnesota, Department of Agri cul ture for a grant i i� th�e a��oun� of $230,000 to be used for the construction of a wood utilization and u;s- posal center. This amount must be matched by a $115,000 contribu�ion froir both the Park Board and Saint Paul . Before the grant is awarded and the project becomes operational , it will be necessary to complete the following: 1 . The City of Saint Paul and the Minneapolis Park and Recreation Board ��ust enter i nto a Joi nt Powers Agreement fo•r the establ i shment of t��e woo�:; utilization and disposal center. The joint im�lementation of th�s project is uniquc as we� i <,s -;;a;;�,:;n;;�,-; . A comprehensive approach to the so1ution of u com�ron problem will resul�: ir� the wi sest use of the resources of both Sa�nt Pau1 anci �he M:�;�eapo, i s ;=�a,k and Recreation Board. Both cities currently s��end between $50,000 and `:�0,000 per year for the di sposal of wood waste. These funds cou i d be used ��;, ;;,z,��t«� - ize a facility with a ten-year life span that potentially will reduc� �vood disposal costs for both cities, tree removal companies and priva�e prc;��.�;;,;� owners. ?. The City o�f Saint Paul and the Minnea;�o� is Park and Recreation Br�-.r� � � ��1�. enter into a �nanagement agreeme�t with Occupational Tr•air,:��g Ce��;,cr 'r�r ::�,: day-to-day operation and management of the c��ter. OTC will also be rer>��or:- sible for marketing the wood by-products (pul � chips and hog fuel ) . Ti�e� City and the Board will have the right to approve the marketing of the pro- duc�s, operating budgets, and fe� schedules. 3. The City of Saint Paul (as the lead agency pursuant to th�e Join�� P��.�;� Ngreement) will enter into a lease agreement with the Port Authority for tl��e site of the center. It is anticipated tr�at it will be iocated uujU�.:��;� �o ti�e water treatment plant at Pig's Eye Lake (Northwest quarter of Se�;�;o;�, 10, Township 28, Range 22, City of Saint Paul , Ramsey County) . Tne criteria used in the selection of a site were: 1 ) that the site be 10 to 15 acres; 2) that there be ready access to the site by highways and streets which permit truck traffic; 3) that there be ready access to the site by rail ; 4) that the site be close to areas from which a high volume of trees are anticipated; and, 5) that there be proven access for electrical requirements up to 700 HSP. 6) that the site be as far removed from residential areas as poss�ble. -Z- . ,�.��g4 Three other sites were also considered for this j�roject: �f�d i�ocK, So,uthpor`t, and Dayton's Bluff-Fish Hutchery. Extensive si�e improvemen�cs to these sites would have been neeaed to ;�nake -ihe�n useable. The Pig's Eye location met all criteria ��or site seltction and was also the most environmentally sound choice. The staffi of the Port Au�hority has also indicated that it would be feasible ta lease the land at a minimal fee for t'r�e wood recycling center. IV. F�iVAi�CES Sources of Funding: Minneapolis Park and Recreat�on ;�oard $ii5,00U City of Saint Paul �15,OOG State of Minnesota, Department of Agriculture 230,000 Tota1 $460,000 We are proposing that Saint Paul 's share of the capitaliza�tion of th;s project be drawn from the Dutch Elm Dedicated fund and/or the Gu�ch ��;�„ ��- serve Fund. Use of the money from either of �hese accounts for this pur- pose, would ue appropriate and consistent with the purposes of bo1:�� Gcc�u��.. Under the proposed management agreement, operatirg losses u� �o ��7 ,5�G will be divided equally between the operator, Saint Paul , and i.he Park t3oard. Deficits in excess of $97,500 will be assessed aga�nst �ne operato•r Profits will be divided equally among Saint Paul , the Park Board, a��ci che operator. V. ATTACHMENTS 1 ) Council Resolution authorizing submission of the grant applica�:ic,r 2j Grant application (the application provides more detail on this project) 3) Council Resolution approving and authorizing the following: a. Joint Exercise of Powers Agreernent with the Minneapolis ?Gri and Recreatior� Soar:; b. Transfer of funds fro,� thc de�l�;�ateu fund bal ance Dutch Ei,,� Disease Control upon receipt of the grant from the State Department of Agriculture. KBH:cm �l/13/75 -3- , n n�r��R K G t � � 1! 1 )l,l i I l 1 A ' ^�7`W �.. � :,MENTc �� (�iI I`•' O�' �AIN�' :�A�I ;. Council . �.��, F: _ �� ';( (f( , ! � Fi,e i�i�i. ' t .___:____._. / �� '\/,�1iii✓.I/'V✓�kv .iilSi��✓i�i✓��✓ii� . ' i 1 , � . , [� :� � ... ,. � ; ` /jt j � �� i j ' , �,� "(.�' , , '' ,�`� ' � .'i�� .��nlr,t� t31' . . . 1' i r ,� � ------- -�- . _. __� ._ �c. �� . ; � ; Ri:terrecl To � � ` Committee: Date --------.- -.--.-.--- O�it of Committee By Date ---------_.._. __ ii��;`��I.V;:D, Tha� t�ic C�unci� o� �,iaT_. C:i�.y o� :�r?_nt:. T�� .�� , , `!�'�- :�l�i:.fiU34].?.L�! �:'l]f3 1'.iltYU2:� Qi2 !?r�T�l`1�:1: Q�: "..�. 1�:�_i.:°;� ��.. .�.a': .� �. .,1'�:.� i. . •,-�l•� .i:O.r � �r,,nt tr�ra t:�1� �`'�:a.iiilC`.:iE:Si:ca :�►:.-,i:O :.,t-,--,1� � " _ l;"., . . ..�i�.i_;iY"t3 �(?i 'ti�t� pur�_»Ne OL CC7Ti;;'i.::�i.c.:i.:r..i '::.i C:+,t.1.'�;r:': ,� ::�. � : L�!�S�i.!�.'�.I'i�,� CE;111:.QY �Ol" 1CI1€3 �ii�.�.�01;�44a. Oi: Ci:I.u4-��a�:;G�u ;:,il�?t:�: �`.�:� :.. _. � :�z.�.� ��ia�r trQe� a;�cl sh�--ubs. -- - _ _-- . _ --___ ; ___ _ . '��v i ,i,;V�f�,N Requested by Department of: N��YS � - ___ _ _ • ��. , ru ! _ .. I '- � � . ��;�c — In Favor ;a��_ _� ;1�?}�1.��;5�:�.:,_:};� I 1 , i% , i � Against �; �Y - .�`-i�� %��r�I " _-_ , ,� ---- , , , ,> ��c:�� r t:an`: ITox.^.a .;.. ��°�v l • Form Approved by City Attorney � � � � ��ncil: Date — � , ,� i�:� :� ��ci i�� Council Secretary � BY-- ------___ .. _ �.----_.... ; , _ � _._.______ ---- ��"�� j � � App.oved hy Mayorfor Submission to C� . ,,: �; �, j,,,.,. , ;t�,:��r: Date -- � I! � � � t " ; i g � t 7 � , ,, _ _ " � - _ i,, — --- i Y ;� __��_ _ ' ' ll11NNE50TA�DEPARTMENT OF AGRICULTURE • D{VISiON OF PLANT INDUSTRY �, 670 State Office Buiiding r��,�;�� ' � , . St. Paul, Mir,nesota 55155 APPLICATION FOR GRANT-IN-AID , WOOL WASTE �ISPOSAL AND UTILIZATION FOR S TATE US E ON'LY Apulic�.nt Date of Aearing �re-e'�.pp (_) Final-App (_) Date of Award Dafie R�ceived Contract �# Ap�l.icatior. � Requisition ,� Date of Enc�nbrance PAt7l � �- GENERAL IATFCk�iIATION (1) Political �division Applying: (2) Program Manager; Robert P. Plram* NamE• Ci�ty of Saint Paul* N�e, Director, Department of ' � Robert P. Piram, Director ' Community Services Address; Department of Community Services Title• 545 City Hall ' 545 City Hall Cotinty: Ramsey County, Minnesota 55102 Address: Saint Paul , Minnesota 55102 298-4431 � *see attached Joint Powers Agreement Phone; *see "Wood Re�ycling Center Proposal ," ;�5 (3) Auti-tor�z�d A�ent: (4) Tree Ins�ector: Lloyd A. Burkholder City Forester and Assistant ��; Lawrence D. Cohen N�e: Superintendent of Parks Title: �;1a;-or, City of Sain�� aul Adcir�s�, f22�Y ��o. Le�ir�gtor� Saint Paul , Minnesota 55104 Address: 347 City Hall Saint Paul , Minnesota 55i02 Phor.e; 4�8-7291 Phone: 2gg_4323 Status: {_) Certified , ( } PrOVls10*1:1 ��,; (5) Fi scal Agent: ��A . V . � �'..Y.�� . N�ne: Roger A,. Mattson fiddress: 113 City Hall Payee's Titl�s: City of � Director, Dept: of Finance Saint Pau1 , MN.55102 Saint Paul Titie: & Management Services Phone: 298-4537 (6) Project Descriptian: • The wood uttlization and disposal center is intended to provide the Twin Cities metropolitan area with an efficient and ecologica'tly sound means ofi disposing of solid wood material . The Minneapolis Park and Recreation Board (Park Board) and the C�ty of Saint Paul will therefore enter into a joint powers agreement to establish a center and to contract for the construction, operation, management and maintenance of such a facility. 7he center will have the capability of proeessing logs of any length between 4" and 48" in diameter. Logs under 4" in diameter will be processed by the St. Paul chipper. It is intended that the center be used for the disposal of all diseased trees in Minneapolis and St. Paul and surrounding areas. , (7) Project Cost: (8) Time Schedule: • � � {a) Applic�nt's Share $230,000 (a} Date constructi�anuar 5 1 (b) State's Share $230,000 to corr�nence: Y � 976 $460,000 . �b� D�:te ef coiupletion; Apri l 5, 1976 . (c) Total Pxoj ect Cost - (o) D�te facility to heco�ae operational.: April 15, 1976 t9) Sources of F�nding: Minneapolis Park Board � $115,000 City of Saint Paul $115,040 State of Minnesota, $230,000 Dept. af Agriculture - (10} Required Goverrunentel Permits: • B4�art�^nnt �f P!ut;.�ral ��s�urc��; The cities of Minnea�c�lis and Saint Paul have aporoved shade tree disease control •programs. . ' Po7luticn Co��i:r�l �'�� er�cy_: Regulati�ns st�te t3�at ��ood recyc1ing centers are "no�se area c assification-3" which permits a noise level of Tess�-�than 75 db, for 50% of operating time. �Noise levels of between 75-80 dbs. are permit�ed the otheri50% of operating time. 7n� J�1tem is desi�ned to aperate t�rithin this noise letr�l . Z�� woad u��i rzatio�� ar�d d�sposu; cen�� wii i c��a�� little or no dust; �'CA regulations for air particulates wi11 not apply. � , DNR, Division of Waters, Floodplain Management t)nit: The proposed site lies within the Mississippi River flood�laifl; eonstruction in ttris area must be floodable, moveable, or the site must be fillable. The recycling facility is not floodable. It is, however, moveable. Take-down time is four hours; set�up time is eight hours. Filling the site poses technical problems for equipment location. For this reason, moving the equipment is preferable to filling the site. No permits are r�quired if ±"� ec�uipm�nt is movewb?n. _ .,,�..; . ` PART II� - TECHi�{ICAi. DESGRIP'�ON �, � � � (1) Describe the S�rstem's Operations. � Major System components and processes (from Moseley Chipping, Inc.) ir�clude a 50"x72" Arasmith drtsm chipper and a HMC V-2010 log debarker. Other components include transp�rt- . ation and loading equipment, service building, and area fencing. A11 system components are subjec� to competitive bidding. ' The System wi11 be located near Pigs Eye Lake on St. Paui Port Authority land. It is designed to provide far lOQ% recovery at its sitelocation. The System provides for wood recovery through wood chipping. It can accept and process � efficiently logs of any length and between 4" and 48" in diameter. Logs under 4" in dia- meter will be processed by the St. Paul chipper. 100% recovery is anticipated with 75� of the wood becoming pulp chips at $11 per ton and 25% becoming hog fuel at $5 per ton. Markets for these materials have beerr established with E.J.Anderson and Associates of Wau- sau, Wisconsin and Northern State Power�Campany of Minneapolis. �Confirmation of these mar- kets, or other markets, wi11 be made upon formal execution of the management agreement. Operating losses due to market failures (up to $97,500) will be shar2d equally �by Park Board, � St. Paul , and the Occupational Training Center. Marketing of materials will be the responsi6ility of OTC, which has a marketing team consisting ;of six individuals. Equipment breakdowns due to foreign matter are not anticipated because of the design of the chipping drum. In. the event of a breakdown the processing of materials will be done �� (2) Describe the S�rstean's Or,ar►er rship and Manac�ement. The City of Saint Paul and the Parlc Board wi11 make, on-:25/25 basis, a11 other necessary capital contributions to establish the system and to purchase equipment. The equipment will be owned jointly by St. Paul and the Park Board. Land for the system's location a�ill be acquired by lease from the St. Paul Port Authority by St. Pau1 pursuant to the joint powers agreement pending between St. Paul �and the Park �Board. It is anticipated that St: Paul and the Park Board will enter� into a management agree- ment with the Occupational Training Center far a period of seven years for the operation . of the system. Under the agreement,..OTC will have responsibility!for the day to day operation and management of the system. Marketing agreements for the products of the center, preparation of the oper��irig budget, fee schedu7es, and other general policies will be subject to the approval of St. Paul and the Park Board. St. 'Paul and t.he Park Baard will manage and/or operate the center in the event that the operating contract is canceled. The State of Minnesota is asked to waive reimbursement for its share of capital- ization if 1iquidation of the praject is n.ecessary. {�) 1lescribe Proj ect Keal Estate. The proposed site is owr�ed by the St. Paul Port Authority. Tf?e Ci±y af Saint a�� t�r� "T`ertnr into a 2a--year lease agreement ��iith the Port Authority for a site for thvi center. I� �vill be located �n the N�r�thwest quarter ofi Section 10, Township 28, Range 22, City of Saint Paul , Ramsey County. � � � The size of the site is to be approximately ten acres. The addition of a railroad sidinc� fr�m tf�e t�9i1��uuk.ee Railroad line u:ill co.istiti�te the major change to the phys�eal characteristics of the property. Power for the operatian of the facility will be pro- vided by NSP. An estimated 740 HSP will be needed. A moderate amount of fill may be required ta raise a partion of the property (80'x100' ) to an elevation of 709' . • - • ' The site is presently zoned I-2, suitable for industrial uses. No change in the zoning status of this site will be necessary. � The Port Authority has been contacted r�egarding t�is proposal ;and has indicated its willingness to lease the site for this purpose. ' I . � . � • I � . . ..._�.._...,._ _._....,__��,.._. __._,.._..._.__ . . . ... ._....f...._...�....�..� � - � ` (4) Describe Projeet Ectu��nent. ��e"System i s compri sed of 25 companents. Speci fi cati ons, - manufacturers, and models of each of these are included in the supporting documents. � _ The major component of the System is the 50" x 72" Arasmith Chipper. This chipper can effectively chip logs and stumpg from 4" to 48° in diameter. The System has the ability to pracess up to 80,000 kr�ees per year without the addition of any major eq�ip- ments. .It is designed to process 18.81 tons.per hour and is sized for 20 tons per hour. Set-up time by representatives of Moseley Systems, Inc. will not exceed 90 days. The System is stationary in order to maximize production efficiency; however, it can be . moved should flooding become an immediate danger. The System's technical reliabi7ity is excellent because of the design of the chipping drum and supporting equipment. The life expectancy of 10-15 years (refer to supporting . documents) demonstrates this technical reliability. The System is so designed as to reguire only semi-skilled aperators wha will be trained , by Moseley Systems, Inc. The most difficult operation will be that of the Knuckle boam loader. � In industry this type of chipping system is often incorporated with large saw mill operations and is effective and efficient in this manner. Incorporation of a full sc�le saw mill operation would re uire a simple modification.of �he ,system. Al l �'••5��^ C^••••• "°r*� w e U - - , (5? Describe Project Tr�nns�ortation Routes. Transportation routes for incoming �wastes will vary due to the wi�prea �dTnc�Tci ence of shade tree disease. � Oirect access to. the Pig's Eye site is by Warner Road and Pig's Eye Lake Road. Warner Road is a legal truck route; Pig's Eye Lake Road is surfaced with crushed rocic and does not have a weight limitation. The intersection at Chiids Road, Warner Road and Pig's Eye Lake Road will . be rebuilt because of problems with congested traffic. Construction will begin in 1976 and will be completed by 1978. This will be done by the St. Paul Public Works Dept. Processed materials will be transported by truck to the NSP King Plant in Stillwater via Pig's Eye Lake Road, Warner Road, T.N. 61 , I-94, I-694, T.H. 36 into Stillwater. The site will have railroad truck access at the rear. Materials sold ta E.J.Anderson and Assoc. will be transported by rail (Milwaukee Raad) . (6) Describe Service to be Pxovided by the Project. The wood utilization and disposal center will have the capability of converting all wood waste materials into marketable pu�p chips and hag fuel . In scope, this system can process up to 80,000 trees per year. The System can accept and process efficiently logs of any length with diameters from 4" to 48". Due to its unique ability to handle logs and stumps of larger diameter; it will prove to b� highly co�npli�e��iary �o exEsl:ing or pruposed wood utilization and disposal programs that are limited to smaller ciiameter weads. All material generated by the St. Paul bivisian of Parks and Recreation and the Park Board will be accepted free of charge or at a reduced fee. A fee schedule will be adopted that will be paid by users of the Center other than the Park Board or St. Pau1 . L�ood niat�rial from thr�ughuut th�e r,�tro;�ol :tan area ti�rill b:: acce�ted, although as a practical manner wood from beyond a 15-mile radius is not expected. Diseased or beetle infested wood will be processed within 72 i�ours of delivery by either the Arasmith or Morbark Chipper. Other aaoods will be stored for processing at a later date. _ ,� .. PART III - FINANCES (I) Budget for Iriitial 'Capita2 Investment, Administrative Expenses , /;� ;��(� Land, Structures, Right of Way $ 15,000 Arcl�itectural/Engineering Basic Fees � Other Architectural./Engineering Fees . � Construction & Proj ect Improvement Cost 60,Q00 Fqui�aent 385,000 , Contingencies Relocation Payments --� Indirect Costs Total Investrnent $460,OQ0 {2} Annual Financial S�u�ary Ba.sed on Average Condition_ Assumptions. Year 1 Year 2 Operation/Maintenance $138,703 $220,000 Depreaiation 46,QOQ 46,�0� Income/Revenues 139,650 285,QOQ ' Net Annual Cost/Profit ($-45,053� +19,000 - Assumptions: . Pu1p Chips $11 per ton, 75� of production � _ Hog fuel $5 per ton, 25� of production Year 7 Year 2 97 day production, 8 hours a day 150 day production, 8 hours a day 14,600 tons or 9,708 trees 30,000 tons or approximately 20,000 trees (3) Annual Financial Slumnary Based on Worst Condition Assumptions. Operation/Maintenance $138,703 Depreciation 46,OQ0 Inco��e/Revenues 73,068 Net Annual Cost/Profit -($111 ,635) As:�u�.�ti ans: • - Hog fuel $5 per ton, 100; of production 1 � (4) Method oP Depreciation. Depreciation is computed upon the actual cost of constructing and equipping the System amortized over a l0 year period, and may be adjusted for the actual cost of all replacements or additiona� equipment and facilities amortized for - � the useful life of such equipment and facilities. . . ts� 'sre�ao� of Operation/Maintenance Costs. . ��,�4 - Year 1 Fixed Overhead Direct Overhead Administrative $ 17,904 Labor � $ 59,542 Office Salaries 5,400 'Operation Supervisor $14,574 Office Expenses 900 Operators 35,658 Travel Expenses 1 ,005 Gatemen 4,6$0 Interest 1 ,848 Janitorial 4,680 � . $ 27,057 Payrol Taxes, Fringe Benefits 11 ,919 Equipment Maintenance 2,250 � TOTAL $138,703 Heat, Electricity, Power 13,375 Yard Equipment Maintenance 2,250 Fire and Extended Coverage 7,260 Shipping 13,500 Rent 1 ,500 111 ,646 (6) Brea�down af Income/Revenues. - Year 1 Year 2 � Pulp Chips $121 ,275 Pulp Chips $247,500 Hog Fuel 18,375 Hog Fuel 37,50Q ; 139,650 85,000 ; (7) Brealcdown of Applicant's Share by Sourc�s of Funding. City of Saint Paul $115,000 � Minneapolis Park Bflard $115,000 (8) Breakdow-n of Applicant's �are b�r Ty�� of Contribution. � � No in-kind contributions will be used for this project. City of Saint Paul , cash contrihution $115,000 �-iinr�eapolis °ark G�.,Urd, cash cor�i.►�ibutior� $115,000 , .�-- � �'�� _. %�.iiiT�. - CITV rLEfi�( . . 1 .. � � - 1=1NANCE ■ ,T TV o�` ►J A I��1 ,l. �,A lJ L �OU�iCll . '�iJ,Vi\ -- DEPARTMENT lJl 1 1 ►JL1 File ��. ___�_. . � '-.IF - MAVOR � � � Cou�cil Res��tion �re�.c�nted F3y _ --- - lleferred To _ Committee: Date --------- -- - -- Out of Committee By Date --------- RESOLVED, That the Council of the City of Saint Pau; does nereby approve and authorize the Joint Exercise of Powers Agreement with the Minneapolis Park and Recreation Board authorizing the establishment of a Wood Recyc� ;r,g Center for the disposal of diseased shade trees and other trees and shr�r;s, and which agreement provides for the making of an applica�ion co ti�e P,��r��sota State Department of Agriculture for a grant providing 50% of the funds �o construct and equip this center on land leased from the Port Autho�^�i�y; further providing that the City will negotiate an operations and manarei��en� agreement with Occupational Training Center, Incorporated, for t'r,e oae�,�u�c:o�� of the Center and the disposal of the wood by-products; and further �rovio�rig tnat the Center shall not impose a charge upon either the City of SGi��;: f�a�� or the Minneapolis Park Board for disposal of trees and shrubs unless sucn �A charge has been approved by the City and the Board, and that in the eve„t i.r�� Center sustains a loss then the City, Park 6oard and OTC shall each share i�; such losses; and further providing that in the event OTC does not opera�e �.i�e Center, it shall be operated by the City of Saint Paul and all cos�s shou-�U equally be shared by the City and Park Board; and, be it FURTHER RESOLVED, That the City's share of the cost of construc�4inc� «;�u r�qu +pping the Wood Recycling Cen�er shall be paid from the dedicate� func ��lance Dutch Elm Disease Control and the appropriate budget transfe�r sha�ii be made upon receipt of the grant from the State Department of Agricui��ure. �'(1(1Nt';I,MI?N Requested by Depa�ment of:..� �� ,•��. Nays ' ; 1 �i�;�,n�en COCI1111Ui1'I��/ S,�21"V�CI'{S ��--.: _��-- .------ . _. i(':,, ;;;t�X Hunt �—.— [n Favor � . , � . i �� `�,�'�„�„''� � � ' I �� il�-� . - �.t' . ,. Against � -- � —�=�---!''—� - _ ,�� .:i,�r _ _.. ��•dr.:� ,� �� :��.,�,r X�i�K Hozza Form Approved by City Attorney, ` i1�.t�r4�1�'�, �)y (�.t111I1C11: �7te � '� r :/ � C � : �!,.��i P.�r:s��i by Council Secretary By (� 7t-.-�,; ;! \ +------� , ------- -. . . __ . �' lt � .�, _ - ---- --- I � ��>.�'� � t. .. ._ . f An�roved bv Mavor for Submission tu Council . � , . � ��,g4 , JOTNT EXERCISE OF PO��JERS AGREEMENT � THIS AGREEr�IENT, made and entered into this day of , 1975, by and between the Minneapolis Park and Recreation Board, hereinafter referred to as the "Board" a�►d the City of Sa�nt Paul, hereznafter referred to as the "City"; WITNESSETH: I Pursuant to the authority granted by Minnesota Statutes, Section 471. 59, and for the purpase of developing a system of , disposzng of d.iseased shade tr�es and other trees, the Board and . City shal.i make application .to the P�tinnesota State Commissioner of Agriculture, pursuant to Chapter 253, 2�iinnesota Laws of 1975, for funds to pay one-half (1/2) the cost of acquiring and equipping a wood ut�.lization and disposal center (hexe�,n.after referred to as the "Cen�er" ? . The City, on behalf of bath the Board and City, snall submit the application to the Commissioner of Agriculture and sha11 be empou�ered anrl authozized to submit all information required by said Commissioner . The Board and City shall each contri_btite 25g of the cost of pr..ovidinc� and equipAing the Cente.r. .it is ��sti�n:�t.ecz ti.�i:. ?:l-�e 'cci�ai e<.�st oF the Center �aill. b� $460, OG�. 00. :i7: � In the e�ent f�hat the grant application is approved by th� Commissioner of Aqri.culture, the City shall enter into a twenty- year lease agreeznent with the Port Authority o� the City of Saint ;.fi,,�,_.� � � � . � �� Paul fox ,a parcel af real estate located in the Northwest quarter of Section 10, To�anship 28, Ranqe 22, City of Saint Paul, Ramsey County. The exact location and rental terms to be subject to the approval of the Board and City. Said real estate shall be. the site for the establishment of the Center. ' III Plans and speci,fications for the Center shall be prepared by the City and, after approval by the Board, bids shall be soZicited by the City' s �urchasi,ng Agent in accordance with Minnesota Statutes, Section 471. 345. The City sha11 secure all state, metropolitan, county and local approvals and permits in accordance with ap�l.icable 1aw. Prior to the award af contracts, the Ci.ty and Board shall r�view all bids and concur in the award of contract to the lawest responsible bidder, or choose to reject all bi.ds and resubmit the purchase for new.bids. The City and Board shall be jointly responsible for supervision and inspection during con� structian and installation. IV It is cantemplaten that one-half (1/2) of the cost of constructinc� and equipping the Center will be paid from grant - prec��ci� received from the Sta.te Comriissioner of Agriculture. The b�lance of constr_uction and equi.nment. costs shall be shared on �.n �qual basis bX the Boar.d and Ci.ty. Upon award of all �contracts, the City shall request that the �oard advanc� its proportionate share of the contract cost. Upon completion af canstruction and/ 2. , . _ ::.�� . �� - or instal•lation, as the case may b�, the City shall submit a final accounting of associated costs and disbursements, indicating eithez a refund to the Board, or whether the Board' s original contribution was not sufficient, and requesting that the Board transmit additional funds to the City. The Board, at all times, shall have complete access to all the books and records maintained by the City fo� these purposes. V, The Czty and the Board will negotiate and enter into a lease/operations agreement with Clccupational Training Center, a nonprofit r�2innesota corporation (hereinafter referred to as "OTC") , whereby OTC would operate and maintain the Center for an initial term of seven (?} years. The operating agreement shall provide substantially as follows: 1. OTC wi1.l operate, manage, re�air and maintain the Center, and will market the wood by-products from the trees processed bX it at the Center. The Center and its services sha�l be made avail- able to all p�rsons or entities, both public and private. 2. The City will assign or sublet the premises to OTC, subjert to the approval of the Port Authority. - 3. OTC will provide all labor, materials and supplies for th^ pu.rposn oE oper.<tinq and rtaintaini.r.g th� Cent�.r and in mark.et- . ing the by-pr.oducts. 4. OTC shall receive all trees, shrubs, etc , , brought to the Center by th� Board, City of Nlinneapoli_s and by the City of Saint Paul from all pub].ic praperty and streets within their 3. : �� . ��t respective jurisdictians, whEther removed by their ocvn forces or � under contract, free of any charges. 5. OTC sha21 adopt a schedule of charges to be paid by ' users of th� Center other than as stated, which schedule shall be subject to approval of the Board and City, to determine that the rates charged are reasonable and related to the cost of disposing . of the trees, The schedule of charges will be reviewed by the Board, City and OTC after six (6) months of operation and at least • every six (6) months thereafter. 6, OTC will provi,de funds with which to operate and maintain the Center and shall be entitled to apply all revenues received, towards such costs, including charges and saZes receipts. 7. All revenue received from the operation o€ the Center, including income received from marketing and selling wood by-products, shall be applied to the payment of day-to�day operational costs,. includinc,s lease payments. OTC shall then apply such revenues and income towards a reserve for depreciation for the capital equipr.ient and buildzng according to a schedule agreed to between Board, City and OTC, and thereaf_ter any remaining revenue and income shall be designated as net profits and shall. be distxibutec� annua)_ly as follo:as: one-Lhird (1/3) to �TC as a managezn�nt fee; one-third (1/3) to the Board and one--third (1/3) to the City. � � . If i.r.vo:_�� i� i?z:,-t�f:�ic�ent t�� p�y da1,_-to-day aperation expenses, and meet depreciation reserve requirements, deficits will be made up as follows: 4. ._�--. . , . �� . �'� �L;�� ' (A) Up to $97, 500 of deficits plus interest thereon in each t�,relve (12) month fiscal year will be allocated and assessed at the end of each such � year equally among OTC, the City and the Board. Each of the parties will contribute its pro- portionate share of these deficits in the form of a cash contribution to the pzoject within thirty (30) days of receipt of its assessment. (B) OTC will absorb and pay for alI deficits in , . excess .of $97,500 for each twelve (12) month fiscal year. 9. OTC shall keep sufficient records of all income and expenses of the management and aperation of the Center, in such form as may be required by the C�.ty and the Board and according to standard acceptable accounting prac�.ices. Both the Board and the City shall be allowed complete access to a11 records, reports and other data maintained by OTC for the operation and maintenance of the Center, and the OTC' s records shall be subject to an ar.nua,l in�ep��rldent auciit i� so cie�ired k�y �ither tlie Board or �ne City. vz . ALl �r.ee:-; fc^lled c,r tri��tr:ied }�y t�ze Boa�d and �Y;� Citx� sYiall be processed at the Centex, The Board and the City agree that they each shall not dis�ose of trees at any other. pl_ace nor in any other manner than at the Cent�r. � , . � � . _ �'�� , � �zz � In the event that the City and OTC do not enter into a � management agreement, or in the event that the management agreement shall expire and not be renewed, the City shall operate and maintain the Center with mutual control of administration through a policy-- making board to be made up of an equal number of representatives of the City and Board, and all expenses incurred in the operation of the Center shall be borne ec�ually between the Board and the City. VIII This agreement may be termi.nated only by mutual agreement between the Board and the City. In such event title to the Center , shall be vested in the City and the City shall pay to the Board one-half {1/2) the depreciated book value of the building and equipment cornprising the Center, _ IX • In the event the project and Center shall be abandoned, the assets of the Center shall be liquidated and the proceeds shall be used �irst to paX the costs of said liquidation with the balance to be divi,ded equally bettiaeen the Board and the City. X The City shall �::tab:Lish an enterprise fund for the City from which all receipts and disbursements shall be niade. A11 amounts credited or. receiveci a� "reserve for depr_eciation" , as provided for in Azticle V, shall be funded in cash and shall b� retained in the �:nterpr.ise fund established by the City and the sums so accumulated as "reserve for elepreciatioxi" , including ali interest earned thereon, si-�a11 be usecl for the purchase of 6. . � , . � � . - ��5��9� . . . additional equipment and major repairs or replacement of equipment, � all �s may be autho�ized and approv�d by both the Board and the City. U�on termination af this agreement, as provided for i.n Arti.cle VIII, al.l remaining funds in the account °reserve for depreci.ation" sha17. be distributed half each ta the Board and to the City. XI � All decisions, recommendations and approval required of the City and the Board respectiuely shal.l be exerci.sed by the City' s Director of Department of Community Services or his designee and by the Boaxd� s� Assistant �uperintendent of Operations or his . designee. IN WITNESS WHEREOF, the parties have caus�d this agreement _ to be executed as af the date and year first above ��ritten. Appraved as to form: MINNEAPOLIS PARK AND RECREATION BOARD . � . B.y: . . . . . . . . . zts: ��, �ts: � . � �.r,. � , � ' � � � Approved as to form: CITY OF SAINT PAUL By: Assistant City Attorney Mayor By � Director, Department of Finance and Management Services � 8 . x,... • •' ' • • ' � ��\ � � t/ � f � s . • � CITY OF SAINT PAUL OFFICE OF THE MAYOR � • CITY PLANNING , DONALD L. SPAID AIP � PLANNING COORDINATOR December 22, 1975 � Council President David Hozza and Members of the St. Paul City Council c/o Rose Mix, City Clerk 386 City Hall St. Paul , Minnesota 55102 Dear Council Members: Attached for your consideration are copies of a City Planning Commission resolution and a City Planning Office staff report co�acerning the proposal to construct a wood-recycling center at a site near Pig's Eye Lake. Sincerely, � , Donald L. 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'.� j.':ri 5� �: .., . . �. . � �_� 't" t �� - , � r � ! Z'• ,' � i � � �� ,� � , _ r : . � , s � ..- 3:' � ��. S�d �F ,t�� ,J �1��. �k�li1 ' „y .. ,�1 ��' �� '� �, g "i�y'7y — .lT.. r _ - :t i e. ��' � i..� ^ � � °U'� "'` � \ / , �� , '�1� ,y`w �t. X . � y t �! � °�� \ N� � ��t �, �; � �, `'\ „4� °.:�. t F . �� ti,1 3 t . T � � E` � }��7t� �'�, �.j i '�. � � ;�� rt�l �,� f �� r " � A � � � J ' _M _ � ,�-}^ � (a��( � : ... r:7 -.�.; �� ,, F r� - . � � ,a p.• 7 -' ! L� '- t � �r n t � � " {�e � i ��<i �1 .x � ( s . � ,. Y. J �.e i . -�t t � c �y r Yn'�*;:�+� � � �i 1 � y . . ! . , ..1 j i t � � y�h � � J �t. .,� �' . ,. .�' .. ji � i� � �nJ�� ''� ��'�� ,.. .. _ .. . ... . . .... . , . . . ... ._ .... ;3�h, . . .. . ,,.._'e . _;� _.nex o... �.r'S� i." f,p. .�.. �' C�TY OF SAINT PAUL � r�:�� .�;.,3-' �. at`f F �(� OFFICE OF THE CITY COIINGIL �.'�. � f i i . ! � i'J� 1 i4� . � . . . . . iJ�T'.lSEa(1. � . � . 411 �' Date : i '� .- ~ . December 15, 1975 _ ,, . C0 �'IiViITl' EE REPORT' , Ta : Saint Pdut Ciiy Councii . FRO� � Committee on City Development and Community Services Leonard W. tevine , chairman, makes the fol lowing report on C.F. [] Ordinance Q Resolution � Ofiher T �T�-E : The Wood Recyl ing Program. The Committee referred this matter back to Council witfiout recommendation. CITY HALL SEVENTH FLOOR SAINT PAUL, A4INNESOTA 5�102 ..�n �: 3 � ,��'/�G � � 65 y �, ` �i - I �- 1 � 1975 DUTCH ELM DISEASE CONTROL REPORT November 12, 1975 DEPARTMENT OF COMMUNITY SERVICES Robert P. Piram, Director �y 1 • 1975 DUTCH ELM DISEASE REPORT - SUMMARY I. Pro�lem A 67% increase in the incidence of Dutch elm disease in the last year, combined with other factors, has resulted in the need for City funds to remove and estimated 350 trees from private property in 1975. (Pg. 1-2) II. Requested A. 1975 It is requested that the City Council make olic decisions on the following issues related to the Shade Tree isease Control program� 1. The adoption of an assessment policy to recover costs for tree removal on private property. (Pg. 4�5� 2. The State subsidy. Is it a State or local responsibility? (Pg. 5-6) 3. The construction of the Wood Recycling Center for diseased wood disposal (Pg. 7) B. 1976 1. The City Council must make a olic decision concerning reforestation at a minimum one�to-one replacement rate 1n 1916. (Pg. 2 & 8� 2. The City Council must consider means of ftnancin an assessment policy for diseased tree removal in 1976. g. 6 III. Recommended Actions (Pg. 8^9) The following actions are recommended as the most complete and flexible approaches to the problems facing the Saint Paul Shade Tree Disease Control program. In addition, these alternatives address the problems with the least strain upon the total City budget. I t i s recomrnended that: A. The City Council implement an assessment policy for tree removal . B, The City Council ciraw from the Dutch Elm Dedicated Fund to fund ttie essential removal of diseased trees from private property in 1975, providin money for the startup costs of an assessment policy. �$87.500� i � . • , � C. The 1976 assessment pro ram for tree removal be funded using General Forestry Funds ($70,000}� and Dutch Elm Dedicated Funds ($30,000). D. The City Council draw $5,000 from the Dutch Elm Dedicated Fund for tree removal in cases of extreme hardship. E. The Wood Recycling Center should receive City Council support and funding as a necessary part of the City's Shade Tree Disease Control Program. ($120,000) F. CIB and' Community Development Year II funding be committed to the , vitally important reforestation effort. (CD Year II - $210,000) $ 87,500 for tree removal (Dutch Elm Dedicated Reserve) estimated 350 trees on private property 120,000 for Wood Recycling Center (Dutch Elm Dedicated Reserve} $207,500 Total 1975 Expenditure $100,000 for tree removal and assessment on private property (General Forestry Fund - $70,000 and Dutch Elm Dedicated Reserve � $30,000} of an estimated 400 trees. $210,000 CD Year II funds for 1500 replacementtrees on private property 160 000 CIB funding for 1100 replacement trees 470 000 Total 1976 Expenditures � ii • 1 , �, , e 4 , '! 1975 DUTCH.�ELM� DISEASE'C,ONTROL REPORT ! , — „r � 'I. Background , f Dutch Eim disease is caused by a fatal fungus which is s read b Euro ean an i P Y P d ; r�a t iv� e lm bar k beet les. fhe 'entire li�e cycle of the elm beetle depends on - its parasitic relationship with el,m trees. If the beetles develop in a dis- eased tree their bodies may carry as many as one million spores of the caus.itive fungus. When the beetles feed on healthy eims the spores enter the vascular .- systems of the trees and new infections occur. There is no cure for Dutch Elm disease. The Saint Paul control program is de- signed to keep elm losses from reaching epidemic proportions. The incidence '� of Dutch Elm disease since its arrival in St. Paul in 1961 provides a clear picture of the magnitude of the�increase. E]m losses in 1975 represent a 67� � lncrease aver those of 1974. 195i - 1 tree � 1966 - 8 trees 1971 - 340 trees 1962 - 0 1967 - 8 trees 1972 - 801 trees 1963 - 8 trees 1968 - 5 trees 1973 - 585 trees 1964 � 3 trees 1969 - 163 trees 1974 - 1 ,594 trees 1965 - 2 trees 1970 - 204 trees 1975 - 2,682 trees TOTAL . . . . . . . 6,454 trees In response to the need to control the spread of the disease� the Saint Paul Dutch Elm disease control program directs its efforts to the following activities: 1. Survey and detection 2. Chemical root,graft control " � 3. Sanitation (removal of diseased trees and elimination of beetle breeding material ) 4. Reforestation with a more diversified tree population All of these steps are vital to the success of any control program. Hawever, the rapidly increasing incidence of Dutch Elm disease is placing a strain on the capacity of the City to perform all phases of the program. tI. Problem Statement A, Primary Probiem . 1. 1975 Diseased Tree Removal . . ' The increased incidence of Dutch Elm d�sease has lntenslfled the .problem . of timely re�oval of diseased trees from pu6li:c dnd priVdte property� T6.e. disease increase of 67X since 1974 was not foreseen when the 1975 6udget , was developed. The resuit is that the existing budget cannot provide enough personnel and equipment to keep pace with tF�e tree removal needs on both public and private property. The addition of extra crews, funded by the transfer of reforestation funds, will enable the City to remove conden�ed trees on public property in 1975. � Ho�eever, the City will not have enough personnel or monies to remove the � .. �� . i . i large number of condemned trees on private property which endanger the City's attempts to .control Dutcl� Elm disease. Private property owners . , ' have lagged far behind in their removal of diseased trees. As of October � 31, 1974, 73% of the condemned trees had been removed. Only 41� of the condemned trees on private property had been removed by the same date in 1975. Thi s has be'en attri buted;; to: 1. Increased tree removal costs, including the high cost of disposal ; 2. Lack of commercial companies capable of ineeting the demands of the metropolitan area for tree removal services; 3. Property owner requests that the City remove the trees and assess costs over a period of years; and ;s 4. Property owners anticipating proposed State subsidy programs. In order to ensure timely rerrroval , it appears that the City of Saint Paul will have to remove or contract for removal of a minimum of 350 con- demned trees from private property in 1975. This has not heen a necessity in the past; the City �removed only 11 trees from private property in 1974. However, 875 condemned trees remain to be removed from private property as of November 7, 1975. Of these remaining trees, an estimated 350 will have to be removed by the City at an average cost of $250 each. 2. 1976 Diseased Tree Removal . Tree removal on private property using City funds will be necessary in 1976 as part of the City's Shade Tree Disease Control Program. All signs � indicate that Dutch Elm disease will continue its increase in 1976, compounding the elements that have creatpd the 1975 tree removal crisis. The City must provide additional funding for 1976 tree removal in orper to ensure the continued effectiveness of Saint Paul 's disease control effiort. B. Related Problems 1 . Cost of Disposal , The costs for the disposal of diseased trees represents a substantial proportion of the costs of tree removal both for the City and for the private citizen. The nearest approved disposal site available to St. Paul residents requires a 30 to 40 mile round trip. The inconven- ience and the cost of disposal results in the illegal dumping of dis- eased wood in vacant areas, storage of it on private property or de- cisions by private property owners not to remove the tree themselves. These actions result in additional work and cost for the City. Efforts to destroy elm beetle breeding material are also jeopardized. 2. Reforestation The Dutch Elm disease control program is designed to limit the spread of the infection while allowing for the planting of a more diversified . � , tree population. There is little hope of halting the disease which could eradicate the Dutch Elms. These trees comprise 85� of the St.Paul ` tree population. -2- � 4 B. Related Problems (Reforestation - cont'd) The future of the urban forest �epends on the orderly transition to a � mixed tree population. Plans for 1976 call for the transfer of reforest- • ' ' ation funds allocated in the 1976 Shade Tree Disease Control Budget to provide vital survey and sanitation operations. The same course of action was employed in 1975 resulting in CIB as the only source of � , funds available for 1975 tree plantings. Unless additional funding � for replacement of diseased trees is found, reforestation efforts will fall hopelessly behind the recommended one-to-one-replacement rate. III. Objectives A. The r�mar objective of any action is to keep Dutch Elm disease from reac ing epidemic proportions by: ``' 1 . facilitating prompt removal of diseased trees on public property; 2. providing for the removal of diseased trees on private property for those unable or unwilling to remove the trees promptly; 3. encouraging private property owners to make arrangements for removal of condemned trees on their property. B. Secondary objectives should include action: 1 . to develop a more economical , convenient and ecologically sound means of disposing of diseased wood, both for the City and pri- vate property owners; and 2. to ensure one-to-one replacement of diseased trees with mixed species trees. IV. Criteria Potential solutions should: , 1 . achieve the primary objectiv,es (ir�nediate priority) 2. achieve the secondary objectives (second priority) 3. be economically and practically feasible V•. Alternatives A. 1975 Tree Removal 1 . No action. The decision to take no action to remove diseased trees on public and private property will result in the complete negation of Saint Paul 's shade tree disease control efforts. The primary method of impeding the spread of the disease requires the prom�t renaval of condemned trees. Unless the diseased trees are re��x�ved, St. Paul � , . _3„ J A, 1975 Tree Remvval �cpnt�dl , , . � .. ' faces an explosive increase in infected trees next spring and surr�ner � as a, result of the beetles which infest the diseased trees. Control of such an increase with the�available budget would be impossible. . � 2. Use the 1975 General Revenue Contingency Reserve. These funds would be used for the removal of diseased trees on private property and the initial costs of an assessment policy. ($87,500 will be required for this alternative.) As of November 7, 1975 only $83,000 remained in the 1975 General Revenue Contingency Reserve. This amount is not sufficient to remove the estimated 350 condemned trees on private. 3. Draw from the Dutch Elm Dedicated Fund. These funds would be used for the removal of diseased trees on private property and the initial costs of an assessment policy. ($87,500 will be required for this alternative.) There is $237,877.30 in the Dutch Elm Dedicated Fund and Reserve. The requested amount of funding will permit the City to remove or contract for removal of the remaining diseased trees on private property condemned in 1975. The City of Saint Paul is required to have a uniform assessment policy for recovering costs for diseased tree removal on private property. Under an assessment policy, the City pays the initial cost of tree removal and can recover the money through a number of methods: a. Continue to collect the tree removal costs in one installment. A public hearing is required prior to ratifica�tion of the assessment. At that time the City Council has the authorit to spread the tree removal assessments (in equal payments� over a ten year period. Problems with this option include: (1 ) any extension of the assessment period will result in a' cost recovery lag, (2) people not attending the hearing would have to pay the � assessment in one installment regardless of any hard- ship, and � (3) the City Council would be required to spend time making decisionson individual cases. �. -4- / A. 1975 Tree Removal (cont'd) y� � b. Adopt a policy where the private property owner is allowed the option of paying for tree removal in equal installments over a set �. period of tirr�, This assessment policy would spread payments over a maximum of ten years, based on payments of approximately $10 per month. _ (There is a 6% yearly interest rate. ) (1) Bills of up to $120 would be paid in one year; (2) $120 to $600 would be paid over a five year period; and (3) Bills that are$600 or more could be billed over a ten year � period. ` This policy allows flexibility for the property owner and lets people in hardship situations pay tree removal bills in realistic payments. Since a uniform assessment policy must be adopted we recommend that policy b. be approved. (See attached schedule for long range projections of the financial impact of adopting this policy. ) B. 1976 Tree Removal 1. No action. Without a transfer or addition of funds to the Shade Tree Disease Control Program in 1976, Saint Paul will be faced with a tree removal crisis similar or worse that that faced in 1975. This will again jeopardize the effectiveness of the entire control program. 2. State/City Subsidy. The City can use a subsidy program to encourage private property owners to remove trees promptly. Th.is alternative consists of three potential subsidy programs: a. The City can take part in the subsidy program currently funded by the State. This program provides up to $50 in State funds to ma�ch an equal or greater amount paid by the City. (Shade Tree Disease Control Act, Minn. Statutes, Section 18.023) ` It is the policy of the City to attempt to shift sorne of the tax burden for State programs back to the State. By agreeing to participate in this subsidy program, we will be going against this ' particular policy; in fact, this action would add to the City tax burden at a rate of $50 per tree. A request for CD Year II funding could provide $75,000 for the City match (grant application attached). This would provide a maximum $100 subsidy for the removal of 1500 trees on private property. ' � This would not have the effect of shifting the burden back to the � State, however. _5_ , . ,- , B. 1976 Tree RemovaT (cont'd) -r� ' b. The City can support proposed State legislation calling for tax credits of 50� to private property owners over 65 and tax . deductions �br those under 65 for the removal of condemned shade � trees. (Kempe - H.F. No. 1869) This option is dependent on passage by the legislature. However, it is recommended that this legislation be supported by the City of Saint Paul as a beneficial program for City residents. Th�is proposal places the tax burden for a statewide problem on the State. c. The City can support new State legislation for a maximum $100 - � subsidy to private property owners for diseased tree removal . The entire subsidy would be paid by the State. � This type of legjslation would support the City policy that Dutch Elm disease is a State Problem and that State monies should be used for any subsidy program. Any legislation along these lines should be endor.sed by the City. However� as in plan b. , proposed legislation is subject to passage by the leg�slature. In any of the subsidy programs, a paid bill would probably be required to receive the subsidy. If the private property owner opted for the City to remove the tree and assess the costs, the subsidy might be lost. In addition, provision of a subsidy does not solve the entire problem of tree removal fln private property. At best, it may serve as an incentive but does not guarantee prompt tree removal . 3. Draw upon �he General Revenue Contingency Fund (1976). These monies would provide the additional funds needed for the 1976 Shade Tree Disease Control Program, $100,000 for the removal of approximately 400 condemned trees from private property. There is approximately $1,000,000 in the 1976 General Revenue Contingency Fund. This would allow the City to draw the amount of money necessary to remove trees on public and private property that were not anticipated , in the 1976 budget. 4. Use_General� Forestry Funds (Account No. 09105). The Ci�ty contribution to the Special Forestry Fund would be used for the `'" 1976 tree removal on public and private property. It is anticipated that �� approximately $100,000 will be required. $70,000 will be drawn from the �`�; Forestry Funds and the�remaining $30,000 will be provided by the ;�. Dedicated Dutch Elm Fund. . � , �6- ' . �,, . r . / `'1 .t' B. 1976 Tree Removal (�cont'd) :� , � � This alternative would allow for"�flexible use of monies already budgeted ($443,745) to deal with the need to remove trees on both . ' public and private property. Tree trimming is the primary activity � which would be affected, If tree trimming crews or monies from this code were used for removal of diseased trees, the. tree trimming that is done will cost the benefited property owner more. The exact a- ' � mount would be based on the amount of tree trimming accomplished. , Currently, approximately 50� of the budget is recovered by assessing °> for tree trimming costs. Under this proposal , the City will reduce its contribution to the tree trimning program. Condemned trees re- moved from private property can be billed and the cost can be recovered. C. Related Alternatives l . Construction of a Wood Recycling Center. A joint effort of the Minneapolis Park and Recreation Board and the City of Saint Paul to implement a wood recycling center has been pro- posed as a long range solution to the high cost of diseased wood dis- posal . Grants are available from the State on a 50/50 match basis. Minneapolis and Saint Paul are submitting a combined grant request. Saint Paul 's share of the total cost is $120,000. Possible sources of matching funds are: , a. Draw funds from the Dutch Elm Dedicated Reserve to cover Wood Recycling Center construction costs. The Dutch Elm Dedicated Fund and Reserve is $238,877.30. Money from this fund would be immediately available as match money for the proposed State grant. b. Qudget construction costs in the City's 1971 General 13udget. Including �the wood recycling center in the 1977 budget would delay the construction of the i'acilit,y until 1977. Since the cost of wood disposal is a major share of the total cost of tree removal it is desirable to undertake this project as a means of keeping those ,costs stable. A delay in City funding would jeopardize the availability of State funds. � . c. CIB fund for 1977. Funding a wood recycling center through the CIB program would re- suit in the same problems noted above. � � , -7- C. Related Al�ernatives (cont'd) 2. Funding of the Reforestation Program. ($370,000) Regularly budgeted reforestation funds have been transferred to nec- essary sanitation and survey operations in 1975 and it is expected that the same action will be taken in 1976. Suggested sources of funding are: � �a a. CIB funding (1976) for the reforestation effort. $160,000 in CIB funding has been requested for tree placements on public property,primarily boulevards and parks. This will purchase approximately 1100 trees of mixed species for the 1976 season. If there is no 1976 CIB funding, additional CD Year II funding will be requested. b. Community Development funding (1976) for the reforestation program. $210,000 has been requested for the replacement of trees on public property. This will purchase approximately 2500 trees to be planted during the 1976 season. (See attached grant application) c. Budget adequate reforestation funds �n the 1977 operating ' budget. This will solve the problem of reforestation in 1977. Addition- al CIB funding for 1977 and CD Year III funds will also be re- quested: VI. Recomnendations The following actions are recommended as the most complete and flexible approaches to the problems facing the Saint Paul Shade Tree Disease Control • program. In addition, these alternatives address the problems with the least ' strain upon the total City budget. ' It is recommended that: 1 . The City Council implement an assessment policy for tree removal . 2. The City Council draw from the Dutch Elm Dedicated Fund to fund the essential renroval of diseased trees froui private property in 1975, providing money for the startup costs of an assessmenL policy. ($a7,500) ,� -8- '� VI. ,Recomnendations (cont'd) 3. The 1976 assessment pro ram for tree removal be funded using General Forestry Funds ($70,000� and Dutch Elm Dedicated Funds ($30,000). 4. The City Council draw $5,000 from the Dutch Elm Dedicated Fund for tree removal in cases of extreme hardship. 5. The Wood Recycling Cneter should receive City Council support and funding as a necessary part of the City's Shade Tree Disease Control Program. ($120,000) 6. CIB and Cor�nuni,ty Development Year II funding be committed to the > vitally importa�t reforestation effort. (CD Year II - $210,000) $87,500 for tree removal (Dutch Elm Dedicated Reserve) estimated 350 trees on private property $120,000 for Wood Recycling Center (Dutch Elm Dedicated Reserve) $207,500 Total 1975 Expenditure $100,000 for tree removal and assessment on private property (General Forestry Fund-$70,000 and Dutch Elm Dedicated Reserve-$30,000) of an estimated 400 trees. $210,000 CD Year II funds for 15�0 replacement trees on private property $160,000 CIB funding for 1100 replacement trees 470 000 Total 1976 Expenditures RPP:cm . ; 11/7/75 k' � -9- • •- � . � Z � 1975 • ELM CONDBMNATIONS A. PUBLIC PROPERTY CONDEMNATIONS ....,....... .�..____�___. 1. pubiic Boulevard ttnd Park Elms Condemned Z,028 Ai�Qased B1m Trees � 2Z Dead or Dying E1m Trees 2 ,050 TOTAL ELM TREE CONDEMNATIONS � 1�125 �54 $) Condemned Trees Removed 9Z5 (46 �) Condemned Tree Removals to be comp�.�ted by Jan. �lst 197b. City Forces Z. Publi� Wild Blm Trees . . . 420 Trees River Bottoms and Iiluff Areas To be removed by Park Crews. 1�125 Diseased TrQe locations were treated with a Vapam chemi.cal soil ster3.lent to control spread of disease by root grafts. B. PRIVATB PROPERTY CONDF.rSNATIONS ._..__........._ 1. Private Residential Plms Condemned ' 654 Diseased L1m�Troes 1 ,234_ Dead or Dying Elm Trees I ,8$8 TOTAL L'LM TR�E CONDBMNATIONS . 7yS_ (41 �) Condemned Trees Ramoved ... — - 1,1I3 (59 �) Condemned Trees to be Removed Removal Pro�ress Data No. No. o D�tte Condemned Tree Tree Removed P.c�moVc�cl Sept. 16 ,1978 1 ,86b 314 17 Q OCt. 10,1975 1 ,$88 645 34 a Oct.Z8 ,29y5 1 ,888 77S 41 � i, ` • ' �.� . . , • 3 - ; ; � �• FR� S'1t0___�P�RTY CONDT�iN�tTI�lNS; (�ant'd) . ; � 2. Private Proncrty �t�,id Fis� Troo Cendemnati.on� ; � Port authoTity . . . . . . . . S92 tlausin� nT�a ae��Veior�nnt ' Authority . . . . . . . . . 1Ra ' �totru ��evcr l�oard . . . . . . 2Ab - Aorth 5tar Steal . . . . . . . 58 Porcl Plant . . . . . . . . . 65 _.____�. T4TAL -•---___._-•------------I.Ob1 w 3. Othar Private Proporty Conciemnntions ; • � 1(�4 �'lm Stur�ps Concicmned . 220 P1� t�ood a�nd Br�jsh� Piles Conclemnod , Saint Pavl'� butch �,l�m diseuse control progra�s are ��si�nQd at holding ol�a lossea frc►sa re�chin� Q�idem�c proraYtions, Rnc� � � nlloa for a control�eci tra�nsiti�n of elr�4 ta �ore div�rsi£iA�i � spocies. The prograa�s must be f18xiUle and offer altctrnatives to �neot the differing neeci� aithin tho control area. Increased diaease� incidence; and the neod to �xradite r��oval af condon�n�d el�a traes on both Publi� and Privata pro�orties tho folloMing rriarit�,os aro nasded to �oat 197G ' Progra� requireraents. ` ' 1. 5t1RV�Y Atib DI:TTCTIt�?�S - Adclition o� two (x) survey ' crc�;r to�oxpvcT�`tce t�zQ streQt hy str�et �ystem�tic City-aid� survey of t>oth rubli� �nd pr�v�te prorerti�s. ; To �13a expcdite fo2low-up insp�Ctions o£ condemn�t3�on noti�es. i C4ST • � I2,SOQ.OA Te be transferred �t4rn t}tc i tree r�plan�3n� Part�on of ' tlie Dutch E�a i71sa►�sc� �tuci�;et. i � 2. Cl]1?EiICAL ROOT-Ci�Al7T CC��'TR�L - Addition of on� (1) - two � ��j�r��n root �ra�`t`cvntro�"crew far a thrpe (3) �nontl� posiod to axp�dite treatment of bau��vard eams adjacc�nt to Lreo disease sites. � GOST • = 3.500.00 To be tr�nsferrod fror� t��o � : tree replanting portiens of the Dutch B1� fliseaae Aud�et. � , �� - a _ ; � �� !i. RI�tt1VAL OF C�NUt?tf�dPt} �Lt�t TiZT:FS - � A. Public condQmned trc�a rcmc�v�2. ..�.. __r_.__..._. Pnrsonne� and enuir�ent ��gt used in Lho treo r�p].antinA rortion of tha ll. L. D. Proqra� r�ill he ditectad to trae removnl opQrations to s�x- p�dite th�s op�ration. COS1' • = 2d,146.00 t�f ttie trea p2antin� cost Nill, bo used in r��ova2 ororations. B. Pr3vnte condec�nec� troQ rerroval. "y _�__�___.. __,__. .,�.________ The 1975 rer�oval o� cande�ned �lm trees hy pri- vato property owners lias 1a��ed eonsidcerahly Uehind previous years. ?his he: been attril�uted to: 1. Ir�cr�asect trecs resr�c�va]. co:st. 2. Tl�a StatQ 5ul�sfdy Frc��?r�a�. 3. Prop�rty o�nc�rs r��uQg��nn thv City to do tho work u.nc� spxe�.ciiug the cost ovc�r � ti}n� p�rfod. 4. Lack o£ �c�equztte ca��rcial cor,r�anfoa . to �ec�t the tis�e nee�is of the Metro- politr�n areu. It a��cnrs t}�at S��nt Pr�ul WiII havQ to cant�ct tho r�mov�l of g ninir�um of yS0 trves fror� pri- vate pro�ssrties in 1�?7S. ThPSe trQes �nust be rerac�vQci or the antirer 1�►7b Autch EI� piaQUSe Pro�ram Kill be lost. , � FSSTIA�A'CB CdST - S I87,5QA.00 750 trees X � �aso.ao/�er tre�. I' � 4. TRCI? PLArdTt?�G • Funds for this portion of tho Contrvl �' � j ro�r�M �av��''f�een directec� to survey and public tree ' k r�rnav�i in tho 1976 pro�rntn. ' This Mili elimin�t� th� pl�ntin� o� �►��rox��t�iy ��o� l tree� frcr� the tre� plonting progt�m. � , @ r Additional fundin� thraugh the C. I. �. Progrnm is ne�dacl ! y to �ost this need. i' � �, � ; - ' t.��;/us � � • k �V� ��"'��7 � , � � a � � � ) � 1 , CITY OF SAINT PAUL DEPARTMENT OF FINANCE AND MANAGEMENT SERVICES DIVISION OF ACCOUNTING Nwember 10, 1975 + Mr. Robert Piram, Director Department of Co�nunity Services Room 545 City Hall ATT'ENTIOiN: Judy Barr Dear Bob: I have developed a financing schedule showing the impact of the assessments for tree removal on private property (see attached) . Assumptions: 5 year assessment, 1/Sth collected each year (annually) NOTE; individual assessment exceeding $600 which qualify for a 10 year assessment were not projected in this financing schedule, since an estimate was not available. Annual tree removal coat estimate: 1975 - 350 trees - $250 each - $ 87,500 1976 - 400 trees - " " - $100,000 1977 - 500 trees - " " - $125,000 1978 and thereafter - 500 trees - $250 each - $125,000 Cumulative amount uncollected at year end due to delay in collecting - asaessment from benefited property. Cumulative Assessment Year Uncollected 1975 -- $ 87,500 1976 Year 1 170,000 1977 " 2 257,500 1978 " 3 320,000 1979 " 4 357,500 1980 " 5 370,000 1981 " 6 375,000 1982 and thereafter 375,000 Please feel free to contact me if you have any further questions for your presentation to the Council. Sincerely, , • , � , � , ' l�.:�� l, �.,:.� �,t l�� Robert G. Lang � Chief Accountant 109 City HaII, Sain�:Paul, Minnesota 55102 � �e � � � � � � � � � � i� w N � O �O 0� V O� VI K r� r+ r r r r r r-� N N N N N N N O 0� v� v+ t,n �n v+ vi ln o v � ro Y V V V V V V V V w 0 0 0 0 0 0 0 o v+ n r• 0 0 0 0 0 0 0 0 o a 0 0 0 0 0 0 0 0 0 r r.+ O I I 1 I 1 i I o o I~ � O O O O O "> N N V I I 1 I 1 1 � O � IN O O O O � n 0 W r rr t-r� � -- I I I I I � o O VWi (w y O O O O O C O O O O O a H W rr ►� �C V I I I I � O � O � I� � O O O O O O � v N O V lJ� N ( � I I I � O ln O O O Itn 1 O ' O O O O O O O O O O O W h-� t-� tJ� 1 I ln O ln O tn O IO+ r ' I Y V Y V V ' � � � � � � w r r tVn I � O tVi+ O tNi� O (v V I V r r V ' 0 � � 0 � Q . � � � Q � � O � � � 0 � w r+ r V N O V l!� N I t1� tn O ln O ln p (Oo V V V Y V ' � � � � 0 � � � � � Q � � O � � � 0 0 \ ♦ ♦ , • 1. Project Name: Shade Tree Disease Control Subsidv Proqram 2. Prmject Numbers , 3. Agency: Department of Communitv Services 3.1. Sections Division of Parks and Recreation 4. Project Manaqer: Gerald W. Prill, Superintendent of Parks and �ecreation 5. Statement of Need: � , �� Two shade tree dieeases are endangering the urban tree population. Dutch elm disease is one of the most serious and devastating tree diseases known. It is highly fatal and easily spread. Since approximately 80°� of the trees in St. Paul are elms so effective control measures must be employed to stmn the spread of the disease. Oak Wilt is a less well � known shade tree disease that attacks oaks of all vari�ties. There is no known �cure for either disease. ' � The primary method of control is the immediate removal and disposal of the diseased tree. St. Paul forestry crews are unable to keep up with the volume of trees that must be removed from public and private property. Therefore, it is desirabie to encourage citizens to remove diseased shade trees (oak anu elm) from their property. A subsidy to private property owners of $100. per tree removed ($50. Grant-In-Aid from the 5tate of . Minnesota and $50. in matching Con�unity Development Block Grant funds) wi11 help promote timely removal of diseased trees by private parties. = 6. Service Area/Population: � Citywide 7. Statement of Objectives: , To provide a subsidy for the removal of an estimated 1, 500 private elm and/or oak trees condemned on private property in 1976. t ' 8. Description of Activities/Services: . Activities Agency O. Support Services Division of Parks ancl Hire a Clerk I to hand]e the Recreation Grant-In-Aid paperwork for six (6) months. � r � .� , , 8. Deacription of Activities/Services (continued) Activity Agency P.. Subsidy Division of Parks and To provide a $100. subsidy to Recreation private property owners for the State of Minnesota removal of each diseased tree.� 6.1. Eliqibility Requirementa: A Grant-In Aid may be given to a private property owner for ' the removal of the trees meeting the following criteria: a. The tree must have been removed on or after June 1, 1975 b. The tree must have been in the City of St. Paul. 4�; c. A determination must have been made by the municipaY tree inspector that the tree was a hazard to the disease control program. d. Proof of paymemt for tree disposal and removal. 9. Work Proqrams Ongoing 10. Budget: Private Property Subsidy- $150,000. Estimated 1,500 private elm and/or oak trees condemned in 1976 @ $100. , Less Up to SOX Grant-In-Aid from the State of Minpesota ($75,000. ) t , � TOTAL CITY SUBSIDY- $75.,000. � PERSONNEL (Clerk i)- 3,380. ; TOTAS, $78, 380. ' 11.1. Personnel: s. One regular Clerk I will be hired for six (6) months to process the Grant-In-Aid paperwork. The total salary ($3, 380.) will be funded by Community Deve�.opment Block Grant 'funds. , 11.2. Long-range Finalcial Implications: a. Seek City funding for same level of operation. b. Seek City funding for reduced level of operation. c. Dieco�tinue project. , .,. . � r . 1. Pro�ect Name: Shade Tree Replacement � 2. Pro3ect Number: 3. Agency: Department of Community Services 3.1 Section: Division of Parks and Recreation 4. Project Manager: Gerald W. Prill , Superintendent of Parks and Recreation 5. Statert�nt of Need: It is anticipated that by 1976 elm tree losses will reach between 3,000 and '�°� 4,000 trees per year. With present funding, the City of Saint Paul is planting approximately 2,500 trees per year. Funding for another 1,000 trees of mixed species is needed to maintain a one�for-one replacement rate. 6. Service Area/Population: City-wide �7. Statement of Objectives: a. To replace 1,000 trees removed from public property under the Shade Tree � Control program. b. To provide for the orderly transition from a street tree population which consists of 80X elm trees to one of more diversified species by planting 1.000 trees of mixed species. 8. Description of Activities/Services; Activit A9en��cY P. Other - Replacement of trees ��'vision of Parks and # removed under the Shade Tree Disease Recreation Control Program. 8.1 Eligibility Requirements; Not Applicable ' � � 9. Work Program: Spring pianting � April 1 through May 30 Fall planting � October 1 through November 20 � 10. Budget: 1,000 trees of mixed species 2�-3" in diameter Q �140.00 each TOTAI BUDGE7 � ;140�000. � .,� ' ,. ... . . � - : , ,, : . ;- .; � . � - ;; .. : , . _,�=;- _ . , , . � � a r i . , . �';;, . /' �,. . ,� <.. : .. . . t�: • \ k4: � .. '�► �� , � . � r _ � � _ � . ; . ., : ; ' , , . . . _ . . , , � t � , , . . • � ;. , _ : , , , . ' , :� � • r " ' _ � . ' � , ,. ; , .r , , ,,. � . : . _ , , , .,. � � ',',. : . . , ,_: , ,_ , � . , , � . . . . , . . . , . . , , i , . . _ + ��' �8�'�� , � _ , . � . � " . ,' _ , _ , . .^ _ � !�; ;, :" , `, , i �C• R�.'1`"'�t`L`+�j Dl.i'aQt "Wx'• ` � } . 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