265553 WHI7E - CITV CLERK ������
PINK - FINANCE GITY OF SAINT PAl.1L CO1111C11
CANARY - DEPARTMENT 1
BLUE -MAYOR � Fll@ NO.
` � � ncil Resolution -
Presented By
Referred To Committee: Date
Out of Committee By Date
WHEREAS, the City Council, in approving the Year I Program and budget
for Community Development B1ock Grant, provided that the Council reserve
the right to review all budget items, administrative or otherwise, of the
Housing and Redevelopment Authority rel�ting to this program; and
WHEREAS, the Council's Subcom�nittee on Finances has approved the
administrative budget for Community Development Year I for the period of
May 9, 1975 to May 8, 1976, including the Housing and Redevelopment
Authority, the City Community Development Office, and tMe City Planning
Depaxtment Community Development budget; now, therefore� be it
RESOLVED, that the Council of the City of Saint Paul does hereby
approve the attached administrative buSget for Cou�nunity Development Year I
in the following amounts for the period of May 9, 1975 to Ma.y 8, 1976:
Planning
City Planning $ 252,490
Housing & Redevelopment Authority 620,510
Relocation
Housing & Redevelopment Authority 355,000
Support Services
City Cocranunity Development Office 95,343
Housing S� Redevelopment Authority 1,407,966
COUIVCILMEN Requested by Department of:
Yeas Nays
Christensen
� Hunt [n Favor
Levine I
Rcedler ✓ Against BY
Sylvester
Tedesco
President � Hozza
Adopted by Co . Date '�N 3 }9� Form Approved by City Attor y
Certif' as ounc' Secretary BY
Appro by Mayor: ate 4 � Approved by Mayor far Submission to Council
By BY
_- PUBLISHED ,JU 1 4 ,�,')
.
, 4 � � ����c.i`�
Proposed Budt�et
Community Development Office
Coordinator , . . . . . . . . . . . , . . . . . . . . $26,000
Research Analyst . . . . . . . . . . . . . . . . . . . 20,000
Clerical . . . . . . . . . . . . . . . . . . . . . . . 10,500
$56,500
Fringes @ 15% . . . . . . . . . . . . . . . . . . . 8,475
Total Personnel $64,975 $64,975
Office Space & Utilities . . . . . . . . . . , . . . $8,500 8,500
AuCo Allowance , , , , , , , , , , , , , , � . , , , , , $1,500
Tclephone . . . . . . . . . . . . . . . . . . . . . . 1,750
Postage . . . . . . . . . . . . . . . . . . . . . . . 300
Travel . . . . . . . . . . . . . .� . . . . . . . . . . . 2,000
Printing & Binding , , , , , , , , , , , , , , , . . 1,200
Office Equipment Rental (copy machine) . . . . . . . . . 1,800
Office Equipment Repair . . . . . . . . . . . . . . . . 150
Local Lectures & Workshops . . . . . . . . . . . . . 100
Publications (legal notices) . . . . . . . . . . . . . . 2,500
Office Supplies , , , , , , , , , , , , , , , , . , , 600
Memberships . . . . . . . . . . . . . . . . . . . . . . 300
Books, Periodicals, Newspapers . . . . . . . . . . . . . 500
$12,700 12,700
Office Equipment . . . . . . . . . . . . . . . . . . . . $500 500
$86,675
Cont ingency @10% , , , , . , , , , , , , , , , , , , , , , , , , , , , 8,668
$95,343
May 15, 1975
Attachment
��+;
AARRATIVE ATTACHI�IEEI� TO PROPOSED BUDGET
F4R CO3�4M�lU1VITY DEVELOPMENT OFFICE ��'���+�
�,r
The proposed budget for the Community Development Section of the City
Admin3.strator's OPfice is based upan the Co�mmunity Development Ma.nage-
ment proposal submitted to the City Council Fina:nce Coamzittee by Mayor
Cohen on April 23, 1975.
There are severaZ items in the proposed budget which require expla,nation,
since the detail was not included in the April 23 memorandum:
l. Personnel - it now appeaxs that the greatest n�eed for a second
f1i11 time staff inember will be for an indi.vidual with extensive
. reseaxch and communications skills. An individua.l will be sought
f�om within city governmen+ at the level of approximately a
Research Analyst III.
2. Office Sbace & Utilities -
office space has been secured in the Lowry Annex. The cost of
this space, including utilities, wi.11 be approsimately $8,500 per year.
3. Prin+i c machine rental le al notices -
These combined items total ,000. This figure is much higher then
would norma.11y be the case Por an office of this size. The
reason for this is that the cost of preparing the lst year
application will be chaxged against this budget, as well as
antieipating the prepaxation casts for the 2nd year application.
�+. Contingeney - A contingency of 10� is being recommended for several
reasons. C.D. Year I covers parts. of twa City buclget yea.rs, thus makiqg
it difficult to include specific fu�ures for increases in salary &
fringe benefits. In addition, certain items such as the cost of
publishing environmental clearances are runnir.t� very high, Since
this is a new progra.m,specific,figures, based on experience, simply
are not available. In addition the HUD reporting requirements ha,ve �
yet to be developed & could involve considera.ble expense.
The entire proposed bud�et of $95,3�+3 would come from CDBG f�,inds. This entire
amount would come from the Support Services budget of $1,503,000 which was
included in the approved C.D. Year I progra.m.
WQP/jl
May 19, 1975
��
♦.. _..V. { . . . . . � . .
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��
NARRATIVE ATTACHMENT T4 THE STAFFING SCHEDULES FOR ADMINISTRATION
OF THE CO:�Il�IiJNITY DEV�LOPMENT PROGRAM SUPPORTING TIiE COP"[MMUNITY DEVELOPMENT BUDGET
T�ie Staffing Schedules attached herewi.th will react to the .content in the Community
Development Program for the administration of Community Development.
The HRA has several functions other than the Renewal Program (CD 1) and you will
note that in each of the reports they will reflect the total salary content of our
staffing and the percentage born by the CD 1 Program. These will vary in its
application for the reason that the various functions have a proportionate responsi-
bility to the CD Program as it bears to the .total involvement of the H:tA.
This report represents the details of the budget that was originally approved by
City Council in January, 1975. It also reZates directly to the HAA Operating Budget
which was approved by the Housing Authority Board in December, 1974. The Hausing
Authority "zero budgeting" process will result in further adjustments which will
further refine the budget. Council will ba continually advised on the HRA zero
budgeting grocess and will review the entire budget six months into the CD year.
l. Citizen Participation
You wili note in our schedules, we have covered this with an asterick in that
this is subject to f inal City Council approval which has not as yet been
determined.
2. Rehabilitatian
Rehabilitation staffing has previously been approved by the City Council within
the City-Wide Rehabilitation Program. In that it has been already approved, it
has been omitted from this presentation. �
3. Su�port Services
Support Services will include five (5) separate schedules which are summarized
. by the various functions that go into making up the total Support Services as
follows:
. A. Real Estate Services
B. Fiscal, Accounting and Personnel
C. Legal
D. Engineering
E. Maintenance
F. Field Staff including Public Information
G. General Administration
H. Other Administration (In this category, there is a nominal amount of
Public Housing Administration salaries that are related to the
Community Development Program.) �
REA:cac:5/16/75 .
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