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01-841€ Council File # ��" �� Green Sheet # � � �� RESOLUTION CITY OF SAINT PAUL, MINNESOTA �, �� . Presented By Referred To Committee: Date 1 WHEREAS, The Ciry Councfl of the City of Saint Paul, pursuant to Chapter 62 of ffie Administrative Code 2 did hold a public hearing on November 15, 2000, in the City CouncIl Chambers for the purpose of 3 establishing the level of street and alley maintenance to be performed in the City of Saint Paul and the amount 4 of service charges to be levied against benefited property; and 5 W HEREAS, The Department of Public Works did perform the 2001 street and alley maintenance services in a 6 manner as set forth and approved by the City Council and described in the report of the Department of Public 7 Works; and 8 � WHEREAS, Pursuant to Chapter 62 of the Admiiustrative Code, the Departznent of Public Works has � 4 submitted to the Department of Finance and Management Services a report showing the total cost of street maintenance to be $16,933,864, a copy of such report has heretofore been delivered to the Ciry Council; now, � � therefore, be it i2 13 RESOLVED, That the City sha11 pay $9,053,464 of the cost of streets and alley maintenance by using -� q Municipal State Aid ($2,095,536), Trunk Highway Aid ($339,886) County Aid ($756,000), Miscelianeous � 5 Receipts ($549,267), General Fund ($3,994,279), Interest ($134,863), Fund Balance ($1,183,633); and be it 16 further 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 44 41 42 Page 1 of 2 43 . 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 ��I�AL (B contd.) Page 2 of 2 41 -r�4 \ RESOLVED, That $7,880,400 shall be assessed against benefited property according to the following rates: Class I-A Downtown Streets $3.18 per assessable foot Class I-B Downtown Streets (Brick) $4.98 per assessable foot Class II OuUying Commerciai and Arterial Street Commercial Properry $219 per assessable foot Residential Properry $0.99 per assessable foot Class III All Residential Streets Commercial Properiy Residential Property $1.58 per assessable foot $0.99 per assessable foot Class IV All Oiled and Paved Alleys Commercial Properiy $0.77 per assessabte foot Residential Property $0.51 per assessable foot Class V Class VI Ununproved Streets Commercial Properiy Residantial Properry Unimproved Alleys Commercial Property Residential Property and be it further $0.59 per assessable foot $0.40 per assessable foot $0.31 per assessable foot $0.21 per assessable foot RESOLVED, That a Public Heazing shall be held in the Council Chambers of the City of Saint Paul at 530 P.M. on the 3rd day of October 2001, for the purpose of adopting service chazges against all benefated properties to be collected in the same manner as other real property taYes in 2002, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Minnesota Statute Chapter 429, and the Department of Finance is hereby directed to mail notices in accordance with said Chapter 429. Requested by Department of: Public Works By : �st� � Thomas Eggum, ' ecto Form Approved by City Atto ey Adopted by Council: Date �\ Adoption Certified by Council Secretaiy g ,�1�G�- �� Y�"� By: Approved by Mayor: By: T \�� = ,�Approved by Mayor for Submission to Council Date • �/ C /� ' . ., � ,�! ��.- �� `� B�' � c DEPARTMENT/OFFICNCOUNCIL �ATEINITIATED G E SHEET NO. � 10464 P[�j.jC W��S' .�lllgI1SY 14� 2�] �NI ATE INITIAUDA7E CONTACT PERSON & PHONE � DE � C17Y COUNqI, GARYL.ERICHSON 266-6229 ^�µB�� CITYAITORNEY �•v ' 'af �cirvc�aK 1 MU5T BE ON CAUNCIL AGENDA BY (DATE) ROUi1NG � gUDCEf DIRECTOR � FlN. & MGT. SERVICES DI AUGUST 22. 2001 °i �� O$ MAYOR (OR ASSI5TANn � TOTAL i OF SIGNATURE PAGES � (CL1P ALL IACATIONS PoR SIGNA7UFi� � ASSOC�ATE ❑l �EP?. ACCqUM —/ � ACTION REQUESiED Set date of Public Hearing for ratification of 2001 StreeUAlley Maintenance Service Chazge to be assessed against benefited properiy. AitachmeMS: (A) Notice of PuWic Hearing : artd, (B) Counctil Resolulion RECOMMENDATIONS: Approve (A) w Rejec[ (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE5ilONS: PIANNING CpMMISSION CIVIL SERVICE COMMISSION 7. Has this perso�rm ever worked under a coMraci for this tlepartment? — — YES NO CIB COMMITTEE 2. Has Nis person/Firm ever been a city employee? — — YES NO _ STAFF _ 3. Does this perso�rtn possess a skill not nortnally possessed by any current ciry employee? DISIAICTCOUNGIL YES NO SUPPORTS WHICH COUNCIL O&IECT7VE? ��ain all yes answers on separate sheet and attach to green sheet INI7IATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WH`n: This will ratify the 2001 Program. Street Maintenance has implemented various work program efficiencies that have resulted in decreased spending of appro�cimately $875,600. This will allow us to reduce the previously approved StreeUAlley Maintenance Service Chazge by 10% for the year 2001. ADVANTAGESIFAPPROVED� See Above DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: 70TALAMOUMOFTRANSACTION$ �� CAST�REVENUEBUDGEfED(C�RCLEONE) YES NO FUNDING SOURCE �lssessments, Aids, Geueral F7ind, Interest, N�nd Salance AGNIT`/ NUMBER 42310 through 42340 FINANCIAL INFOFMATION: (EXPLAIN) GLFJIz a� bl �F41 (A) NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the 3rd day of October 2001 at 5:30 pm in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Muuiesota. The purpose of the Public Hearing is to consider the level of service street maintenance performed in the City of Saint Paul in 2001 and to xatify the cost of such service to be chazged against benefited properry in accordance with Chapter 62 of the Administrative Code. The particulaz service has been performed and the estimated costs as proposed by the Department of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Descri,�tion: Class I-A service has been performed on all downtown streets (face of curb to face of curb) within the following boundazies: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick)). 2�01 I,evel of Services: The downtown streets have been swept three times per week and flushed five fimes per week. All xoutine maintenance, including patching and xepairing of street surfaces, has been performed on an as-needed basis. Assessment: All Class I-A service will be assessed at a rate of 3.18 per assessable foot. CLASS I-B - DOWNTOWN STREETS (BRICK) Descri�tion: Class I-B service has been performed on all downtown brick stceets (face of cu�b to face of curb): St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. 2001 Level of Services: The downtown streets have been swept three times per week and flushed five times per week. All routine maintenance, including patching and zepairing of the brick street surfaces, has been perfoxmed on an as-needed basis. Assessment: All Class I-B service will be assessed at a rate of 4.98 per assessable foot. Page 1 of 4 0�-�4� (A contd.) CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descrigtion• Class II service has been performed on all outlying commercial and azterial streets in the City. These are the major azteries in the City and have both heavy volumes of veYuculaz and pedestrian traffic and, in most cases, have business or commercial pioperties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Kice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue, and otheis. All of these Class II streets are accuxately defined on a map available for viewing in the Department of Public Works, 900 City Hall tlnnex. 2001 Level of Service: The Class II streets have been swept or cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, has been done on an as-needed basis. Assessment: Under Class II service there aze two assessment rates, one commercial and one residenrial. The commercial property rate is 2.19 per assessable foot and the residential property rate is 0.99 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Descri� on: Class IlI service has been performed on all residential streets including oiled streets, paved streets and intermediate type streets. 2001 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair work has been done on an as-needed basis. A new policy was placed in effect in August 1997 regaxding the remaining total of 142 miles of oiled streets. This new policy called for one-fifth of the existing oiled streets to be chip sealed each year in 1997, 1998, 1999, 2000 and 2001. Street Maintenance will then chip seal these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The street will then be added to our ten year cycle chip seal list. Approximately 41 miles of existing paved sfireets recelved a chip chip seal in 2001. In the fall leaves will be picked up from these streets. To further improve service and efficiency, oiled and paved residential streets will go on an eight year chip seal cycle beg'uuung in 2002. Assessment: Under Class III service there are tcvo assessment rates. The commercial property rate is 1.SS per assessable foot and the residential property rate is 0.99 per assessable foot. Page 2 of 4 o� �y t (A contd.) CLASS IV - ALL OILED AND PAVED ALLEYS Desc ir�tion: Class N service has been performed on all oIled, paved and intermediate type alleys within the City. 2001 Level of Service: All oiled, paved and intermediate alleys have been swept during the season. All routine maintenance, including patching and repair of the alley surface, has been performed on an as- needed basis. A new policy was placed in effect August 1997 regazding the remauung total of 910 oIled alleys. This new policy called for one-fifth of the existing oIled alleys to be chip sealed each year in 1997,1998,1999,2000 and 2001. Street Maintenance will then chip seal all oiled alleys in a 5 year cycle. Approximately one-tenth of the paved alleys were chip sealed in 2001. To further improve service and efficiency, oiled and paved alleys will go on an eight year chip seal cycle beginnutgin 20�2. Assessment: Under Class IV service, there are two assessment rates. The commercial properry rate is 0.77 per assessable foot and the residential property rate is OS1 pex assessable foot. CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descriprion: Class V and Class VI service has been perfarmed on unimproved sireets and alleys. By unimproved, we mean those streets and alleys that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never pefltioned far their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work on them to reduce any hazards or potential hazards. 2001 Level of Services: The maintenance and repair of these streets and alleys has consisted of patching, minar blading, placing of crushed rock and other stabilized material in arder to make them passable and reduce hazards. Assessment: Under Class V and Class VI service there are tcvo assessment rates for each class. 'The commercial property rate is 0.59 per assessable foot and the residenrial property rate is 0.40 per assessable foot on unitnproved streets. The commercial property rate is 0.31 per assessable foot and the residen6al propexty xate is 0.21 pex assessable foot on unimproved alleys. Page 3 of 4 F 81-ry� (A contd.) Summer Bridge Wioter 1001 PROPOSED EXPENDTTURES FOR STREET MAINTENANCE SpendinQ Financine Assessments Aids(11 C,eneral Fu�d Interest $1Q556,967 S7,8S0,400 31,358,071 0 5134,863 1,301,747 0 1,266,401 35,346 0 5,075,150 0 1,ll6,217 3,958,933 0 Fund Balance $1,183,633 0 0 TOTAL $16,933,864 $7,880,400 $3,74Q689 $3,994,279 $134,863 $1,183,633 (1) Municipal State Aid - $2,095536 Trunk Highway Aid - 339,886 County Aid - 756,000 Miscellaneous Receipts - 549267 $3,740,689 Points of Informarion Residential property on corner lats will only be assessed for the normal assessment for the front of the lot. Residential pzoperries on outlying commercial and azterial streets will be assessed at the residenrial rate 0.99 per front foot), commercial properries on residential streets would be assessed at 1.58 per front foot. Churches and church properYy would be assessed at the residential rate. The assessment will be included on your property tax statement in 2002. QUESTiONS: If you have questions about street/alley maintenance, please ca11292-6600 -- for questions about your assessment, ca11266-8857 and refer to your propexty I.D.#. Page 4 of 4 € Council File # ��" �� Green Sheet # � � �� RESOLUTION CITY OF SAINT PAUL, MINNESOTA �, �� . Presented By Referred To Committee: Date 1 WHEREAS, The Ciry Councfl of the City of Saint Paul, pursuant to Chapter 62 of ffie Administrative Code 2 did hold a public hearing on November 15, 2000, in the City CouncIl Chambers for the purpose of 3 establishing the level of street and alley maintenance to be performed in the City of Saint Paul and the amount 4 of service charges to be levied against benefited property; and 5 W HEREAS, The Department of Public Works did perform the 2001 street and alley maintenance services in a 6 manner as set forth and approved by the City Council and described in the report of the Department of Public 7 Works; and 8 � WHEREAS, Pursuant to Chapter 62 of the Admiiustrative Code, the Departznent of Public Works has � 4 submitted to the Department of Finance and Management Services a report showing the total cost of street maintenance to be $16,933,864, a copy of such report has heretofore been delivered to the Ciry Council; now, � � therefore, be it i2 13 RESOLVED, That the City sha11 pay $9,053,464 of the cost of streets and alley maintenance by using -� q Municipal State Aid ($2,095,536), Trunk Highway Aid ($339,886) County Aid ($756,000), Miscelianeous � 5 Receipts ($549,267), General Fund ($3,994,279), Interest ($134,863), Fund Balance ($1,183,633); and be it 16 further 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 44 41 42 Page 1 of 2 43 . 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 ��I�AL (B contd.) Page 2 of 2 41 -r�4 \ RESOLVED, That $7,880,400 shall be assessed against benefited property according to the following rates: Class I-A Downtown Streets $3.18 per assessable foot Class I-B Downtown Streets (Brick) $4.98 per assessable foot Class II OuUying Commerciai and Arterial Street Commercial Properry $219 per assessable foot Residential Properry $0.99 per assessable foot Class III All Residential Streets Commercial Properiy Residential Property $1.58 per assessable foot $0.99 per assessable foot Class IV All Oiled and Paved Alleys Commercial Properiy $0.77 per assessabte foot Residential Property $0.51 per assessable foot Class V Class VI Ununproved Streets Commercial Properiy Residantial Properry Unimproved Alleys Commercial Property Residential Property and be it further $0.59 per assessable foot $0.40 per assessable foot $0.31 per assessable foot $0.21 per assessable foot RESOLVED, That a Public Heazing shall be held in the Council Chambers of the City of Saint Paul at 530 P.M. on the 3rd day of October 2001, for the purpose of adopting service chazges against all benefated properties to be collected in the same manner as other real property taYes in 2002, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Minnesota Statute Chapter 429, and the Department of Finance is hereby directed to mail notices in accordance with said Chapter 429. Requested by Department of: Public Works By : �st� � Thomas Eggum, ' ecto Form Approved by City Atto ey Adopted by Council: Date �\ Adoption Certified by Council Secretaiy g ,�1�G�- �� Y�"� By: Approved by Mayor: By: T \�� = ,�Approved by Mayor for Submission to Council Date • �/ C /� ' . ., � ,�! ��.- �� `� B�' � c DEPARTMENT/OFFICNCOUNCIL �ATEINITIATED G E SHEET NO. � 10464 P[�j.jC W��S' .�lllgI1SY 14� 2�] �NI ATE INITIAUDA7E CONTACT PERSON & PHONE � DE � C17Y COUNqI, GARYL.ERICHSON 266-6229 ^�µB�� CITYAITORNEY �•v ' 'af �cirvc�aK 1 MU5T BE ON CAUNCIL AGENDA BY (DATE) ROUi1NG � gUDCEf DIRECTOR � FlN. & MGT. SERVICES DI AUGUST 22. 2001 °i �� O$ MAYOR (OR ASSI5TANn � TOTAL i OF SIGNATURE PAGES � (CL1P ALL IACATIONS PoR SIGNA7UFi� � ASSOC�ATE ❑l �EP?. ACCqUM —/ � ACTION REQUESiED Set date of Public Hearing for ratification of 2001 StreeUAlley Maintenance Service Chazge to be assessed against benefited properiy. AitachmeMS: (A) Notice of PuWic Hearing : artd, (B) Counctil Resolulion RECOMMENDATIONS: Approve (A) w Rejec[ (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE5ilONS: PIANNING CpMMISSION CIVIL SERVICE COMMISSION 7. Has this perso�rm ever worked under a coMraci for this tlepartment? — — YES NO CIB COMMITTEE 2. Has Nis person/Firm ever been a city employee? — — YES NO _ STAFF _ 3. Does this perso�rtn possess a skill not nortnally possessed by any current ciry employee? DISIAICTCOUNGIL YES NO SUPPORTS WHICH COUNCIL O&IECT7VE? ��ain all yes answers on separate sheet and attach to green sheet INI7IATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WH`n: This will ratify the 2001 Program. Street Maintenance has implemented various work program efficiencies that have resulted in decreased spending of appro�cimately $875,600. This will allow us to reduce the previously approved StreeUAlley Maintenance Service Chazge by 10% for the year 2001. ADVANTAGESIFAPPROVED� See Above DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: 70TALAMOUMOFTRANSACTION$ �� CAST�REVENUEBUDGEfED(C�RCLEONE) YES NO FUNDING SOURCE �lssessments, Aids, Geueral F7ind, Interest, N�nd Salance AGNIT`/ NUMBER 42310 through 42340 FINANCIAL INFOFMATION: (EXPLAIN) GLFJIz a� bl �F41 (A) NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the 3rd day of October 2001 at 5:30 pm in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Muuiesota. The purpose of the Public Hearing is to consider the level of service street maintenance performed in the City of Saint Paul in 2001 and to xatify the cost of such service to be chazged against benefited properry in accordance with Chapter 62 of the Administrative Code. The particulaz service has been performed and the estimated costs as proposed by the Department of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Descri,�tion: Class I-A service has been performed on all downtown streets (face of curb to face of curb) within the following boundazies: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick)). 2�01 I,evel of Services: The downtown streets have been swept three times per week and flushed five fimes per week. All xoutine maintenance, including patching and xepairing of street surfaces, has been performed on an as-needed basis. Assessment: All Class I-A service will be assessed at a rate of 3.18 per assessable foot. CLASS I-B - DOWNTOWN STREETS (BRICK) Descri�tion: Class I-B service has been performed on all downtown brick stceets (face of cu�b to face of curb): St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. 2001 Level of Services: The downtown streets have been swept three times per week and flushed five times per week. All routine maintenance, including patching and zepairing of the brick street surfaces, has been perfoxmed on an as-needed basis. Assessment: All Class I-B service will be assessed at a rate of 4.98 per assessable foot. Page 1 of 4 0�-�4� (A contd.) CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descrigtion• Class II service has been performed on all outlying commercial and azterial streets in the City. These are the major azteries in the City and have both heavy volumes of veYuculaz and pedestrian traffic and, in most cases, have business or commercial pioperties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Kice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue, and otheis. All of these Class II streets are accuxately defined on a map available for viewing in the Department of Public Works, 900 City Hall tlnnex. 2001 Level of Service: The Class II streets have been swept or cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, has been done on an as-needed basis. Assessment: Under Class II service there aze two assessment rates, one commercial and one residenrial. The commercial property rate is 2.19 per assessable foot and the residential property rate is 0.99 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Descri� on: Class IlI service has been performed on all residential streets including oiled streets, paved streets and intermediate type streets. 2001 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair work has been done on an as-needed basis. A new policy was placed in effect in August 1997 regaxding the remaining total of 142 miles of oiled streets. This new policy called for one-fifth of the existing oiled streets to be chip sealed each year in 1997, 1998, 1999, 2000 and 2001. Street Maintenance will then chip seal these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The street will then be added to our ten year cycle chip seal list. Approximately 41 miles of existing paved sfireets recelved a chip chip seal in 2001. In the fall leaves will be picked up from these streets. To further improve service and efficiency, oiled and paved residential streets will go on an eight year chip seal cycle beg'uuung in 2002. Assessment: Under Class III service there are tcvo assessment rates. The commercial property rate is 1.SS per assessable foot and the residential property rate is 0.99 per assessable foot. Page 2 of 4 o� �y t (A contd.) CLASS IV - ALL OILED AND PAVED ALLEYS Desc ir�tion: Class N service has been performed on all oIled, paved and intermediate type alleys within the City. 2001 Level of Service: All oiled, paved and intermediate alleys have been swept during the season. All routine maintenance, including patching and repair of the alley surface, has been performed on an as- needed basis. A new policy was placed in effect August 1997 regazding the remauung total of 910 oIled alleys. This new policy called for one-fifth of the existing oIled alleys to be chip sealed each year in 1997,1998,1999,2000 and 2001. Street Maintenance will then chip seal all oiled alleys in a 5 year cycle. Approximately one-tenth of the paved alleys were chip sealed in 2001. To further improve service and efficiency, oiled and paved alleys will go on an eight year chip seal cycle beginnutgin 20�2. Assessment: Under Class IV service, there are two assessment rates. The commercial properry rate is 0.77 per assessable foot and the residential property rate is OS1 pex assessable foot. CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descriprion: Class V and Class VI service has been perfarmed on unimproved sireets and alleys. By unimproved, we mean those streets and alleys that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never pefltioned far their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work on them to reduce any hazards or potential hazards. 2001 Level of Services: The maintenance and repair of these streets and alleys has consisted of patching, minar blading, placing of crushed rock and other stabilized material in arder to make them passable and reduce hazards. Assessment: Under Class V and Class VI service there are tcvo assessment rates for each class. 'The commercial property rate is 0.59 per assessable foot and the residenrial property rate is 0.40 per assessable foot on unitnproved streets. The commercial property rate is 0.31 per assessable foot and the residen6al propexty xate is 0.21 pex assessable foot on unimproved alleys. Page 3 of 4 F 81-ry� (A contd.) Summer Bridge Wioter 1001 PROPOSED EXPENDTTURES FOR STREET MAINTENANCE SpendinQ Financine Assessments Aids(11 C,eneral Fu�d Interest $1Q556,967 S7,8S0,400 31,358,071 0 5134,863 1,301,747 0 1,266,401 35,346 0 5,075,150 0 1,ll6,217 3,958,933 0 Fund Balance $1,183,633 0 0 TOTAL $16,933,864 $7,880,400 $3,74Q689 $3,994,279 $134,863 $1,183,633 (1) Municipal State Aid - $2,095536 Trunk Highway Aid - 339,886 County Aid - 756,000 Miscellaneous Receipts - 549267 $3,740,689 Points of Informarion Residential property on corner lats will only be assessed for the normal assessment for the front of the lot. Residential pzoperries on outlying commercial and azterial streets will be assessed at the residenrial rate 0.99 per front foot), commercial properries on residential streets would be assessed at 1.58 per front foot. Churches and church properYy would be assessed at the residential rate. The assessment will be included on your property tax statement in 2002. QUESTiONS: If you have questions about street/alley maintenance, please ca11292-6600 -- for questions about your assessment, ca11266-8857 and refer to your propexty I.D.#. Page 4 of 4 € Council File # ��" �� Green Sheet # � � �� RESOLUTION CITY OF SAINT PAUL, MINNESOTA �, �� . Presented By Referred To Committee: Date 1 WHEREAS, The Ciry Councfl of the City of Saint Paul, pursuant to Chapter 62 of ffie Administrative Code 2 did hold a public hearing on November 15, 2000, in the City CouncIl Chambers for the purpose of 3 establishing the level of street and alley maintenance to be performed in the City of Saint Paul and the amount 4 of service charges to be levied against benefited property; and 5 W HEREAS, The Department of Public Works did perform the 2001 street and alley maintenance services in a 6 manner as set forth and approved by the City Council and described in the report of the Department of Public 7 Works; and 8 � WHEREAS, Pursuant to Chapter 62 of the Admiiustrative Code, the Departznent of Public Works has � 4 submitted to the Department of Finance and Management Services a report showing the total cost of street maintenance to be $16,933,864, a copy of such report has heretofore been delivered to the Ciry Council; now, � � therefore, be it i2 13 RESOLVED, That the City sha11 pay $9,053,464 of the cost of streets and alley maintenance by using -� q Municipal State Aid ($2,095,536), Trunk Highway Aid ($339,886) County Aid ($756,000), Miscelianeous � 5 Receipts ($549,267), General Fund ($3,994,279), Interest ($134,863), Fund Balance ($1,183,633); and be it 16 further 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 44 41 42 Page 1 of 2 43 . 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 ��I�AL (B contd.) Page 2 of 2 41 -r�4 \ RESOLVED, That $7,880,400 shall be assessed against benefited property according to the following rates: Class I-A Downtown Streets $3.18 per assessable foot Class I-B Downtown Streets (Brick) $4.98 per assessable foot Class II OuUying Commerciai and Arterial Street Commercial Properry $219 per assessable foot Residential Properry $0.99 per assessable foot Class III All Residential Streets Commercial Properiy Residential Property $1.58 per assessable foot $0.99 per assessable foot Class IV All Oiled and Paved Alleys Commercial Properiy $0.77 per assessabte foot Residential Property $0.51 per assessable foot Class V Class VI Ununproved Streets Commercial Properiy Residantial Properry Unimproved Alleys Commercial Property Residential Property and be it further $0.59 per assessable foot $0.40 per assessable foot $0.31 per assessable foot $0.21 per assessable foot RESOLVED, That a Public Heazing shall be held in the Council Chambers of the City of Saint Paul at 530 P.M. on the 3rd day of October 2001, for the purpose of adopting service chazges against all benefated properties to be collected in the same manner as other real property taYes in 2002, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Minnesota Statute Chapter 429, and the Department of Finance is hereby directed to mail notices in accordance with said Chapter 429. Requested by Department of: Public Works By : �st� � Thomas Eggum, ' ecto Form Approved by City Atto ey Adopted by Council: Date �\ Adoption Certified by Council Secretaiy g ,�1�G�- �� Y�"� By: Approved by Mayor: By: T \�� = ,�Approved by Mayor for Submission to Council Date • �/ C /� ' . ., � ,�! ��.- �� `� B�' � c DEPARTMENT/OFFICNCOUNCIL �ATEINITIATED G E SHEET NO. � 10464 P[�j.jC W��S' .�lllgI1SY 14� 2�] �NI ATE INITIAUDA7E CONTACT PERSON & PHONE � DE � C17Y COUNqI, GARYL.ERICHSON 266-6229 ^�µB�� CITYAITORNEY �•v ' 'af �cirvc�aK 1 MU5T BE ON CAUNCIL AGENDA BY (DATE) ROUi1NG � gUDCEf DIRECTOR � FlN. & MGT. SERVICES DI AUGUST 22. 2001 °i �� O$ MAYOR (OR ASSI5TANn � TOTAL i OF SIGNATURE PAGES � (CL1P ALL IACATIONS PoR SIGNA7UFi� � ASSOC�ATE ❑l �EP?. ACCqUM —/ � ACTION REQUESiED Set date of Public Hearing for ratification of 2001 StreeUAlley Maintenance Service Chazge to be assessed against benefited properiy. AitachmeMS: (A) Notice of PuWic Hearing : artd, (B) Counctil Resolulion RECOMMENDATIONS: Approve (A) w Rejec[ (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE5ilONS: PIANNING CpMMISSION CIVIL SERVICE COMMISSION 7. Has this perso�rm ever worked under a coMraci for this tlepartment? — — YES NO CIB COMMITTEE 2. Has Nis person/Firm ever been a city employee? — — YES NO _ STAFF _ 3. Does this perso�rtn possess a skill not nortnally possessed by any current ciry employee? DISIAICTCOUNGIL YES NO SUPPORTS WHICH COUNCIL O&IECT7VE? ��ain all yes answers on separate sheet and attach to green sheet INI7IATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WH`n: This will ratify the 2001 Program. Street Maintenance has implemented various work program efficiencies that have resulted in decreased spending of appro�cimately $875,600. This will allow us to reduce the previously approved StreeUAlley Maintenance Service Chazge by 10% for the year 2001. ADVANTAGESIFAPPROVED� See Above DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: 70TALAMOUMOFTRANSACTION$ �� CAST�REVENUEBUDGEfED(C�RCLEONE) YES NO FUNDING SOURCE �lssessments, Aids, Geueral F7ind, Interest, N�nd Salance AGNIT`/ NUMBER 42310 through 42340 FINANCIAL INFOFMATION: (EXPLAIN) GLFJIz a� bl �F41 (A) NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the 3rd day of October 2001 at 5:30 pm in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Muuiesota. The purpose of the Public Hearing is to consider the level of service street maintenance performed in the City of Saint Paul in 2001 and to xatify the cost of such service to be chazged against benefited properry in accordance with Chapter 62 of the Administrative Code. The particulaz service has been performed and the estimated costs as proposed by the Department of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Descri,�tion: Class I-A service has been performed on all downtown streets (face of curb to face of curb) within the following boundazies: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick)). 2�01 I,evel of Services: The downtown streets have been swept three times per week and flushed five fimes per week. All xoutine maintenance, including patching and xepairing of street surfaces, has been performed on an as-needed basis. Assessment: All Class I-A service will be assessed at a rate of 3.18 per assessable foot. CLASS I-B - DOWNTOWN STREETS (BRICK) Descri�tion: Class I-B service has been performed on all downtown brick stceets (face of cu�b to face of curb): St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. 2001 Level of Services: The downtown streets have been swept three times per week and flushed five times per week. All routine maintenance, including patching and zepairing of the brick street surfaces, has been perfoxmed on an as-needed basis. Assessment: All Class I-B service will be assessed at a rate of 4.98 per assessable foot. Page 1 of 4 0�-�4� (A contd.) CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descrigtion• Class II service has been performed on all outlying commercial and azterial streets in the City. These are the major azteries in the City and have both heavy volumes of veYuculaz and pedestrian traffic and, in most cases, have business or commercial pioperties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Kice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue, and otheis. All of these Class II streets are accuxately defined on a map available for viewing in the Department of Public Works, 900 City Hall tlnnex. 2001 Level of Service: The Class II streets have been swept or cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, has been done on an as-needed basis. Assessment: Under Class II service there aze two assessment rates, one commercial and one residenrial. The commercial property rate is 2.19 per assessable foot and the residential property rate is 0.99 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Descri� on: Class IlI service has been performed on all residential streets including oiled streets, paved streets and intermediate type streets. 2001 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair work has been done on an as-needed basis. A new policy was placed in effect in August 1997 regaxding the remaining total of 142 miles of oiled streets. This new policy called for one-fifth of the existing oiled streets to be chip sealed each year in 1997, 1998, 1999, 2000 and 2001. Street Maintenance will then chip seal these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The street will then be added to our ten year cycle chip seal list. Approximately 41 miles of existing paved sfireets recelved a chip chip seal in 2001. In the fall leaves will be picked up from these streets. To further improve service and efficiency, oiled and paved residential streets will go on an eight year chip seal cycle beg'uuung in 2002. Assessment: Under Class III service there are tcvo assessment rates. The commercial property rate is 1.SS per assessable foot and the residential property rate is 0.99 per assessable foot. Page 2 of 4 o� �y t (A contd.) CLASS IV - ALL OILED AND PAVED ALLEYS Desc ir�tion: Class N service has been performed on all oIled, paved and intermediate type alleys within the City. 2001 Level of Service: All oiled, paved and intermediate alleys have been swept during the season. All routine maintenance, including patching and repair of the alley surface, has been performed on an as- needed basis. A new policy was placed in effect August 1997 regazding the remauung total of 910 oIled alleys. This new policy called for one-fifth of the existing oIled alleys to be chip sealed each year in 1997,1998,1999,2000 and 2001. Street Maintenance will then chip seal all oiled alleys in a 5 year cycle. Approximately one-tenth of the paved alleys were chip sealed in 2001. To further improve service and efficiency, oiled and paved alleys will go on an eight year chip seal cycle beginnutgin 20�2. Assessment: Under Class IV service, there are two assessment rates. The commercial properry rate is 0.77 per assessable foot and the residential property rate is OS1 pex assessable foot. CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descriprion: Class V and Class VI service has been perfarmed on unimproved sireets and alleys. By unimproved, we mean those streets and alleys that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never pefltioned far their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work on them to reduce any hazards or potential hazards. 2001 Level of Services: The maintenance and repair of these streets and alleys has consisted of patching, minar blading, placing of crushed rock and other stabilized material in arder to make them passable and reduce hazards. Assessment: Under Class V and Class VI service there are tcvo assessment rates for each class. 'The commercial property rate is 0.59 per assessable foot and the residenrial property rate is 0.40 per assessable foot on unitnproved streets. The commercial property rate is 0.31 per assessable foot and the residen6al propexty xate is 0.21 pex assessable foot on unimproved alleys. Page 3 of 4 F 81-ry� (A contd.) Summer Bridge Wioter 1001 PROPOSED EXPENDTTURES FOR STREET MAINTENANCE SpendinQ Financine Assessments Aids(11 C,eneral Fu�d Interest $1Q556,967 S7,8S0,400 31,358,071 0 5134,863 1,301,747 0 1,266,401 35,346 0 5,075,150 0 1,ll6,217 3,958,933 0 Fund Balance $1,183,633 0 0 TOTAL $16,933,864 $7,880,400 $3,74Q689 $3,994,279 $134,863 $1,183,633 (1) Municipal State Aid - $2,095536 Trunk Highway Aid - 339,886 County Aid - 756,000 Miscellaneous Receipts - 549267 $3,740,689 Points of Informarion Residential property on corner lats will only be assessed for the normal assessment for the front of the lot. Residential pzoperries on outlying commercial and azterial streets will be assessed at the residenrial rate 0.99 per front foot), commercial properries on residential streets would be assessed at 1.58 per front foot. Churches and church properYy would be assessed at the residential rate. The assessment will be included on your property tax statement in 2002. QUESTiONS: If you have questions about street/alley maintenance, please ca11292-6600 -- for questions about your assessment, ca11266-8857 and refer to your propexty I.D.#. Page 4 of 4