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01-807'�� 4 � ��.,e�a L RESOLUTION OF SAINT PAUL, MINNESOTA Presented By: Referred To: coun�u Fue a Ol — $p `7 Green Sheet # 111807 Commfttee:Date: 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 WHEREAS, the Saint Paul Police Department has entered into an agreement with District Six Plavning Council (District Six) for police services at the East Consolidated Weed and Seed site (Agreement # 02-11623-C�; and WHEREAS, District Sig will reimburse up to $21,540 for coordinafion of Police Department issues and any related overtime services provided at the East Consolidated Weed and Seed site; and WHEREAS, a 2001 fmancing and spending plan needs to be established for the services provided to District Six; and WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $21,540 in eacess of those estimated in the 2001 budget; and WHEREAS, The Mayor recommends that the following addition be made to the 2001 budget: 001 - General Fund FINANCING PLAN: 04100 - Operarions 4398 - Services-Special Projects 25 Total Changes to Financing 26 27 28 29 30 31 32 33 34 35 36 37 SPENDING PLAN: 04100 - Operations 0141- Overtime 0439 - Fringe Benefits Total Changes to Spending CURRENT BUDGET 9,000 1,105,830 6,404,538 CHANGES 21,540 �� 18,730 2,810 � AMENDED BUDGET 30,540 1,124,560 6,407,348 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2001 budget. by Department of: Financial Services: Adopted by Council:Date: Adop6on Certified by Council Seck�tary: BY� '� d— . �! �_ Approved by Mayor:Date: �(/� /Q �� By: ��/,/ By: by City sy: �y: Mayor for Submission to Council: District6EwnWeed&Seedbudget.cr.2001 292-3588 TOTAL # OF SIGNATURE PAGES REQUESTED 6/29/Ol � GREEN SHEET INRIAL/DATE � J �f.'1lTATfORNlY� � , ` �1NR!lGRLSERVILESOIR L.� � -e qwTOR(ORA551STM1T1_ ��a �� No. 111807 INRVLLJDATE S COIINLIL_�v ��M �� CLERK L� L� NFNCLILSFRV/ACCfG ❑NUYAN RIGMS (CLIP ALL LOCATIONS FOR SIGNATURE) Approval of the attached council resolution establishing a 2001 financing and spending plan for Saint Paul Police Department services provided to Distact Suc Planuing Council (Dishict S'vz). .uorv wpprove �n� or Ke�ea {nJ reKSOna� seawce conrrswcrs mus i nnswea � ne wuowm� uuwuons: 1. Has this personlfirtn evervrorked under a contract for this deDartment? 'r�.4NNING COMMISSION YES NO CIB COMMITTEE 2. Has this persoNfirm ever been a cily employee? CIVIL SERVICE COMMISSION YES NO 3. Does this persoNfirm possess a skill rrot normalty possessetl by any currerrt city employee� YES NO ^ 4. Is this pereoNfirm a targeted vendo�? YES NO Explain all yes answers on separate sheet and attach to green sheet The Saint Paul Police Department has entered into an agreement with District 5ix for police services pro��ided at the East Consolidated Weed and Seed site. Distdct Siz will reimburse up to $21,540 for coordination of Police Department issues and related overtime services. (Attached is a copy of Agreement 02-11623-C.) n t o r � �9'�3€3&tC� �°r� Ap�rapriate 2001 financing and spending plan foi the police services pxovided to District Six. None. ��!SADVANTAGES IF NOT APPROVED Inability to work witb Dis''zict Suc to increase police presence, strengthen police/co�mm�nity relations, and improve the qnality of life at ffie East Consolidated Weed and Seed site. AMOUi 2T OF 7RANSACTION $ 21,540.00 COSTIREVENUE BUDGETED (qRCLE ONE) �UNCI4G SOURCE DiSh7Ct SiX PlannlIIg COUnCiI ACTNI7Y NUMBER �— YES NO 001-04100 (EXPLAIN) J�— I�c�z3—C. 0►—�01 �'t��FESSiONAL SERVIC�.S AGREEnSENT THIS AGREEMEN"C is made and entered into this first day of November, by and DISTRICT SIX PLANNING COi7IVCIL, located at 1061 Rice Street, Saint Paul, MN 55117, hereinafter calted "DISTRICT b" and SAIi�'T PALTL POLICE DEPARTD'IEiVT whose address is 101 EasT 11` Street, Saint Paul, MN 55101, hereinafter calied "POLICE". WITNE5SETH: In consideration ofthe mutual terms and conditions, promises, covenants, and payments hereinafter set forth, AISTRICT 6 and POLICE agree as follows: SECTION 1. Scone of Services. The POLICE agree to provide project coordination of Police Department issues, and any related services, above and beyond the reDular scope of duty, to the East Consolidated Weed and Seed site, as recognized and defined in the grant awarded by the State of Minnesota. Such services shall include, but are not limited to; attendance at East Consolidated Weed and Seed Steerin� Committee meeting u�henever possible; sufficient staff and/or overtime hours to increase POLICE presence, good faith efforts toward stren�Yhened police/community relations, and wurk toward improved community quality of life, as permitted by funds allowed. POLICE will desi�nate and notify the East Consolidated Steering Committee who will be responsible for managing the contract for POLICE. This designee will update Coordinator monthly on the pro�ress of the project operations. The POLICE or the POLICE desi�nee will be responsible for formulating progress reports, gathering statistics for evaluatious, and/or other information necessary to assess accomplishment of the scope of the project strategy as it pertains to the work of the POLICE, and/or as a condition of the gi�ani a�vard. SE�'7'LON 2. Time for Completion. The services rendered by the POLICE shall commence on November I, 2000 and be completec on October 31, Z001. The POLICE shall consult with or report to the Weed and Seed Coordinator and/or members of the Steering Committee as needed to ensure fonvard pro�ress of the Weed and Seed strategy. SECTION 3. Chan�es in Scope of Sen�ices. The EAS7 CONSOLIBATED STEER]IVG COMMITTEE or the POLICE may request changes that wouid increase, decrease, or otherwise modify the "Scope of Services". DISTRICT 6 must be informed in advance of such changes. SECTION 4. Bitlin2s a�id PaVments. A. That for the faithful performance of the POLICE to this AGREEMENT, DISTRICT G agrees to reimburse the POLICE up to $21,540 for personnel costs for sen�ices O�-�� provided. Personne3 costs may include salary at straight tinie or overtime and the cost of fringe benefits; but in no event may the hourly cost exceed $55/hour. POLICE witl not bilt over $5,385.00 in any billing period, billed quarterly. Compensation sha11 be in accordance with the line item budget as stated in exhibit A, which is hereby incorporated by reference and made part of the contract. B. POLICE will espend funds in accordance with E�ibit A and will submit a revised bud�et for approval if Yhere is to be a deviation of more than 10% in any line item. All contracts are dependent upon Weed and Seed funds, in the absence of Weed and Seed funds this contract is null and void. C. Payments shall be made by DISTRICT 6 promptly a$er POLICE's presentation of invoices for services performed and acceptance of such services bg DISTRICT 6's authorized representative. Invoices shall be submitted in a format and on a time scheduie mutually agreed to by DISTRICT b and POLICE, but in no event, less frequentiy than quarterly. D. All services provided by POLICE shall be performed to the satisfaction of DISTRICT 6 as determine by the sole discretion of its Authorized ADent and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. E. Payments made pursuant to this contract shall be used only for the actual expenses incurred in performing and accomplishing the purposes and activities described herein between the Time for Completion. No cost incurred prior to or after the end of tl�e contract period will be compensated. SECTION 5. Discriminntion Policv. At all times, the POLICE shall abide by Chapter 183 of the Saint PauT Legislative Code in any personnel related policies. SECTION G. Termination. Either party to this AGREEb�NT may terminate it by giving no less than thirty(30) days written notice, unless otherwise a�reed by both parties, of the intent to terminate to the other party. In the event of termination, the POLICE shall be reimbursed by DISTRICT 6 for a1f services actually, timely, and iaitn�iliy >>��d �_.1 ak, �� <i=;s .::c�ie= ai E?-� notice of termination and thereafter until the date of termination. SECTION 7. Indenendent Coi�tractm• Status. It is agreed that nothin� herein contained is intended or should be construed in any manner as creatin� or establishing the relationship of co-partners between the parties hereto or as constituting POLICE as an agent, representative or employee of DISTRICT 6 for any purpose or in any manner whatsoever. POLICE and its employees shall not be considered employees of DISTRICT 6, and any and al( claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of the POLICE employees whfle so engaged, and any and all ctaims whatsoever on behalf of POLICE employees arisinQ out of employment shall in no way be the responsibility of DISTRICT 6. Except for the compensation provided in Section 4 of this AGREEMENT, POLICE employees shall not be entitied to any compensation or rights or benefits of any kind whatsoever from DISTRICT 6. Further, DISTRICT 6 shal( in no way be responsible to defend, indemnify or save harmiess POLICE from liability or judgments arising out of POLICE intentional or negligent acts or omissions of POLICE or its employees while performin� act 0�� Fo� specified by this AGREEMENT. SECTION 8. DISTRICT 6 Autharized Aa� e_nt DISTRICT 6's Authorized Agent for the purpose of administration of this contract is its Executive Director. SECTI(3N 9. A_,ssi�r�ment POLICE shall neither assi�n nor transfer any rights or obli�ations under this contract without prior written consent of DISTRICT 6 SECTION 10. Accou�king nnd Retention of Booi;s POLICE agrees that its books, records, documents and accountin� procedures and practices relevant to this contract shall be subject to examination by DISTRICT 6, the STATE's Authorized A�ent and the State or Legistative Auditor for a minimum of sis years. Records shali be sufficient to reflect all costs incurred in performance of this contract. SECTION 11. R eports POLICE will advise DISTRICT 6 concernins the contract pro�ress throu�h the submission of reports as required by the Authorized A�ent and the Executive Office of Weed and Seed. SECTION 12. Hirin¢ Policies POLICE certifies that it has appropriate hiring policies and screening procedures for emp(oyees and contractors that will be �vorking directly �vith youYh and other residents as part of the Weed and Seed strategy. SECTTON 13. Indemnitv. Police agrees that it shall defend, indemnify and save harmless DIS'tRICT 6 and its officers, a�ents, servants, and employees from any and all claims, demands, suits, judgments, costs and expenses asserted by any person or persons including a�ents or employees of DISTRICT 6 or POLiCE by reason of death or injury to re �;�n c�r persons or loss or damage to property arising out of, or by reason of, any ne�ligent act, omission, operation or work oFPOLICE or its employees while engaged in the execution or performance of services under this AGREEMENT. On ten days written notice from DTSTRICT 6, POLICE wili appea; and defend all lawsuits against DISTRICT' 6 growing out of such injuries or damages. SECTION 14. Amendment of AEreement. The AGREEMENT may be amended Uy further mutual written agreement of the parties thereto. DISTRICT 6 must be informed and consulted with, regarding all amendments. SECTION 15. Coniract Administration. In order to coordinate the sen•ices of the POLICE with the activities of the Weed and Seed initiative so as to accomplish the purposes of the contract, the Weed and Seed Coordinator shall manage this contract on behalf of DISTRICT 6 and the East Consolidated Steerin; Commattee, and serve as a liaison between DISTRICT 6 and POLICE. 1N WITNESS WHEREOF, the parties hereto have executed this agreement, the day and the year first above written. d � -ro� LIA IvI K. F Sai�t Paul Chief of Police — v vSaint Paul F� ancial Dlrectof�/--yc� Lb I - < I a-. , OFUTH, A�ist�nt City Attorne. � of Saint Paul � d � KAT Y CO , Executive Di ector District 6 Pl ning Council Date: -... � .. �c v / O 1 fi�7 Presented By: RESOLUTION OF SAINT PAUL, MINNESOTA Council File # Green Sheet # �� ,�.n 1ll704 <<o Iteferred To: Committee:Date: 1 BE IT 12ESOLVED, that the Saint Paul Police Department is authorized to enter into the attached 2 agreemeut, which inciudes an indemnification clause, with Aistrict Six Planning Councii for 3 project coordination of Police Department issues at the East Consolidated weed and seed site. A copy 4 of said agreement is to be kept on file and on record in the Office of Financial Services. 5 6 7 8 . 9 10 11 12 - 13 , 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 - 31 32 33 Requested by Department of: By: Form ved by(('ifty Attorney: By: � By: Mayor: a. / By: ,,._.__.��--,.,__,�.._ . _. I Approve by Mayor for Submission to Council: s Adoptio�Certified by Council Secretary: '�� 4 � ��.,e�a L RESOLUTION OF SAINT PAUL, MINNESOTA Presented By: Referred To: coun�u Fue a Ol — $p `7 Green Sheet # 111807 Commfttee:Date: 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 WHEREAS, the Saint Paul Police Department has entered into an agreement with District Six Plavning Council (District Six) for police services at the East Consolidated Weed and Seed site (Agreement # 02-11623-C�; and WHEREAS, District Sig will reimburse up to $21,540 for coordinafion of Police Department issues and any related overtime services provided at the East Consolidated Weed and Seed site; and WHEREAS, a 2001 fmancing and spending plan needs to be established for the services provided to District Six; and WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $21,540 in eacess of those estimated in the 2001 budget; and WHEREAS, The Mayor recommends that the following addition be made to the 2001 budget: 001 - General Fund FINANCING PLAN: 04100 - Operarions 4398 - Services-Special Projects 25 Total Changes to Financing 26 27 28 29 30 31 32 33 34 35 36 37 SPENDING PLAN: 04100 - Operations 0141- Overtime 0439 - Fringe Benefits Total Changes to Spending CURRENT BUDGET 9,000 1,105,830 6,404,538 CHANGES 21,540 �� 18,730 2,810 � AMENDED BUDGET 30,540 1,124,560 6,407,348 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2001 budget. by Department of: Financial Services: Adopted by Council:Date: Adop6on Certified by Council Seck�tary: BY� '� d— . �! �_ Approved by Mayor:Date: �(/� /Q �� By: ��/,/ By: by City sy: �y: Mayor for Submission to Council: District6EwnWeed&Seedbudget.cr.2001 292-3588 TOTAL # OF SIGNATURE PAGES REQUESTED 6/29/Ol � GREEN SHEET INRIAL/DATE � J �f.'1lTATfORNlY� � , ` �1NR!lGRLSERVILESOIR L.� � -e qwTOR(ORA551STM1T1_ ��a �� No. 111807 INRVLLJDATE S COIINLIL_�v ��M �� CLERK L� L� NFNCLILSFRV/ACCfG ❑NUYAN RIGMS (CLIP ALL LOCATIONS FOR SIGNATURE) Approval of the attached council resolution establishing a 2001 financing and spending plan for Saint Paul Police Department services provided to Distact Suc Planuing Council (Dishict S'vz). .uorv wpprove �n� or Ke�ea {nJ reKSOna� seawce conrrswcrs mus i nnswea � ne wuowm� uuwuons: 1. Has this personlfirtn evervrorked under a contract for this deDartment? 'r�.4NNING COMMISSION YES NO CIB COMMITTEE 2. Has this persoNfirm ever been a cily employee? CIVIL SERVICE COMMISSION YES NO 3. Does this persoNfirm possess a skill rrot normalty possessetl by any currerrt city employee� YES NO ^ 4. Is this pereoNfirm a targeted vendo�? YES NO Explain all yes answers on separate sheet and attach to green sheet The Saint Paul Police Department has entered into an agreement with District 5ix for police services pro��ided at the East Consolidated Weed and Seed site. Distdct Siz will reimburse up to $21,540 for coordination of Police Department issues and related overtime services. (Attached is a copy of Agreement 02-11623-C.) n t o r � �9'�3€3&tC� �°r� Ap�rapriate 2001 financing and spending plan foi the police services pxovided to District Six. None. ��!SADVANTAGES IF NOT APPROVED Inability to work witb Dis''zict Suc to increase police presence, strengthen police/co�mm�nity relations, and improve the qnality of life at ffie East Consolidated Weed and Seed site. AMOUi 2T OF 7RANSACTION $ 21,540.00 COSTIREVENUE BUDGETED (qRCLE ONE) �UNCI4G SOURCE DiSh7Ct SiX PlannlIIg COUnCiI ACTNI7Y NUMBER �— YES NO 001-04100 (EXPLAIN) J�— I�c�z3—C. 0►—�01 �'t��FESSiONAL SERVIC�.S AGREEnSENT THIS AGREEMEN"C is made and entered into this first day of November, by and DISTRICT SIX PLANNING COi7IVCIL, located at 1061 Rice Street, Saint Paul, MN 55117, hereinafter calted "DISTRICT b" and SAIi�'T PALTL POLICE DEPARTD'IEiVT whose address is 101 EasT 11` Street, Saint Paul, MN 55101, hereinafter calied "POLICE". WITNE5SETH: In consideration ofthe mutual terms and conditions, promises, covenants, and payments hereinafter set forth, AISTRICT 6 and POLICE agree as follows: SECTION 1. Scone of Services. The POLICE agree to provide project coordination of Police Department issues, and any related services, above and beyond the reDular scope of duty, to the East Consolidated Weed and Seed site, as recognized and defined in the grant awarded by the State of Minnesota. Such services shall include, but are not limited to; attendance at East Consolidated Weed and Seed Steerin� Committee meeting u�henever possible; sufficient staff and/or overtime hours to increase POLICE presence, good faith efforts toward stren�Yhened police/community relations, and wurk toward improved community quality of life, as permitted by funds allowed. POLICE will desi�nate and notify the East Consolidated Steering Committee who will be responsible for managing the contract for POLICE. This designee will update Coordinator monthly on the pro�ress of the project operations. The POLICE or the POLICE desi�nee will be responsible for formulating progress reports, gathering statistics for evaluatious, and/or other information necessary to assess accomplishment of the scope of the project strategy as it pertains to the work of the POLICE, and/or as a condition of the gi�ani a�vard. SE�'7'LON 2. Time for Completion. The services rendered by the POLICE shall commence on November I, 2000 and be completec on October 31, Z001. The POLICE shall consult with or report to the Weed and Seed Coordinator and/or members of the Steering Committee as needed to ensure fonvard pro�ress of the Weed and Seed strategy. SECTION 3. Chan�es in Scope of Sen�ices. The EAS7 CONSOLIBATED STEER]IVG COMMITTEE or the POLICE may request changes that wouid increase, decrease, or otherwise modify the "Scope of Services". DISTRICT 6 must be informed in advance of such changes. SECTION 4. Bitlin2s a�id PaVments. A. That for the faithful performance of the POLICE to this AGREEMENT, DISTRICT G agrees to reimburse the POLICE up to $21,540 for personnel costs for sen�ices O�-�� provided. Personne3 costs may include salary at straight tinie or overtime and the cost of fringe benefits; but in no event may the hourly cost exceed $55/hour. POLICE witl not bilt over $5,385.00 in any billing period, billed quarterly. Compensation sha11 be in accordance with the line item budget as stated in exhibit A, which is hereby incorporated by reference and made part of the contract. B. POLICE will espend funds in accordance with E�ibit A and will submit a revised bud�et for approval if Yhere is to be a deviation of more than 10% in any line item. All contracts are dependent upon Weed and Seed funds, in the absence of Weed and Seed funds this contract is null and void. C. Payments shall be made by DISTRICT 6 promptly a$er POLICE's presentation of invoices for services performed and acceptance of such services bg DISTRICT 6's authorized representative. Invoices shall be submitted in a format and on a time scheduie mutually agreed to by DISTRICT b and POLICE, but in no event, less frequentiy than quarterly. D. All services provided by POLICE shall be performed to the satisfaction of DISTRICT 6 as determine by the sole discretion of its Authorized ADent and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. E. Payments made pursuant to this contract shall be used only for the actual expenses incurred in performing and accomplishing the purposes and activities described herein between the Time for Completion. No cost incurred prior to or after the end of tl�e contract period will be compensated. SECTION 5. Discriminntion Policv. At all times, the POLICE shall abide by Chapter 183 of the Saint PauT Legislative Code in any personnel related policies. SECTION G. Termination. Either party to this AGREEb�NT may terminate it by giving no less than thirty(30) days written notice, unless otherwise a�reed by both parties, of the intent to terminate to the other party. In the event of termination, the POLICE shall be reimbursed by DISTRICT 6 for a1f services actually, timely, and iaitn�iliy >>��d �_.1 ak, �� <i=;s .::c�ie= ai E?-� notice of termination and thereafter until the date of termination. SECTION 7. Indenendent Coi�tractm• Status. It is agreed that nothin� herein contained is intended or should be construed in any manner as creatin� or establishing the relationship of co-partners between the parties hereto or as constituting POLICE as an agent, representative or employee of DISTRICT 6 for any purpose or in any manner whatsoever. POLICE and its employees shall not be considered employees of DISTRICT 6, and any and al( claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of the POLICE employees whfle so engaged, and any and all ctaims whatsoever on behalf of POLICE employees arisinQ out of employment shall in no way be the responsibility of DISTRICT 6. Except for the compensation provided in Section 4 of this AGREEMENT, POLICE employees shall not be entitied to any compensation or rights or benefits of any kind whatsoever from DISTRICT 6. Further, DISTRICT 6 shal( in no way be responsible to defend, indemnify or save harmiess POLICE from liability or judgments arising out of POLICE intentional or negligent acts or omissions of POLICE or its employees while performin� act 0�� Fo� specified by this AGREEMENT. SECTION 8. DISTRICT 6 Autharized Aa� e_nt DISTRICT 6's Authorized Agent for the purpose of administration of this contract is its Executive Director. SECTI(3N 9. A_,ssi�r�ment POLICE shall neither assi�n nor transfer any rights or obli�ations under this contract without prior written consent of DISTRICT 6 SECTION 10. Accou�king nnd Retention of Booi;s POLICE agrees that its books, records, documents and accountin� procedures and practices relevant to this contract shall be subject to examination by DISTRICT 6, the STATE's Authorized A�ent and the State or Legistative Auditor for a minimum of sis years. Records shali be sufficient to reflect all costs incurred in performance of this contract. SECTION 11. R eports POLICE will advise DISTRICT 6 concernins the contract pro�ress throu�h the submission of reports as required by the Authorized A�ent and the Executive Office of Weed and Seed. SECTION 12. Hirin¢ Policies POLICE certifies that it has appropriate hiring policies and screening procedures for emp(oyees and contractors that will be �vorking directly �vith youYh and other residents as part of the Weed and Seed strategy. SECTTON 13. Indemnitv. Police agrees that it shall defend, indemnify and save harmless DIS'tRICT 6 and its officers, a�ents, servants, and employees from any and all claims, demands, suits, judgments, costs and expenses asserted by any person or persons including a�ents or employees of DISTRICT 6 or POLiCE by reason of death or injury to re �;�n c�r persons or loss or damage to property arising out of, or by reason of, any ne�ligent act, omission, operation or work oFPOLICE or its employees while engaged in the execution or performance of services under this AGREEMENT. On ten days written notice from DTSTRICT 6, POLICE wili appea; and defend all lawsuits against DISTRICT' 6 growing out of such injuries or damages. SECTION 14. Amendment of AEreement. The AGREEMENT may be amended Uy further mutual written agreement of the parties thereto. DISTRICT 6 must be informed and consulted with, regarding all amendments. SECTION 15. Coniract Administration. In order to coordinate the sen•ices of the POLICE with the activities of the Weed and Seed initiative so as to accomplish the purposes of the contract, the Weed and Seed Coordinator shall manage this contract on behalf of DISTRICT 6 and the East Consolidated Steerin; Commattee, and serve as a liaison between DISTRICT 6 and POLICE. 1N WITNESS WHEREOF, the parties hereto have executed this agreement, the day and the year first above written. d � -ro� LIA IvI K. F Sai�t Paul Chief of Police — v vSaint Paul F� ancial Dlrectof�/--yc� Lb I - < I a-. , OFUTH, A�ist�nt City Attorne. � of Saint Paul � d � KAT Y CO , Executive Di ector District 6 Pl ning Council Date: -... � .. �c v / O 1 fi�7 Presented By: RESOLUTION OF SAINT PAUL, MINNESOTA Council File # Green Sheet # �� ,�.n 1ll704 <<o Iteferred To: Committee:Date: 1 BE IT 12ESOLVED, that the Saint Paul Police Department is authorized to enter into the attached 2 agreemeut, which inciudes an indemnification clause, with Aistrict Six Planning Councii for 3 project coordination of Police Department issues at the East Consolidated weed and seed site. A copy 4 of said agreement is to be kept on file and on record in the Office of Financial Services. 5 6 7 8 . 9 10 11 12 - 13 , 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 - 31 32 33 Requested by Department of: By: Form ved by(('ifty Attorney: By: � By: Mayor: a. / By: ,,._.__.��--,.,__,�.._ . _. I Approve by Mayor for Submission to Council: s Adoptio�Certified by Council Secretary: '�� 4 � ��.,e�a L RESOLUTION OF SAINT PAUL, MINNESOTA Presented By: Referred To: coun�u Fue a Ol — $p `7 Green Sheet # 111807 Commfttee:Date: 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 WHEREAS, the Saint Paul Police Department has entered into an agreement with District Six Plavning Council (District Six) for police services at the East Consolidated Weed and Seed site (Agreement # 02-11623-C�; and WHEREAS, District Sig will reimburse up to $21,540 for coordinafion of Police Department issues and any related overtime services provided at the East Consolidated Weed and Seed site; and WHEREAS, a 2001 fmancing and spending plan needs to be established for the services provided to District Six; and WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $21,540 in eacess of those estimated in the 2001 budget; and WHEREAS, The Mayor recommends that the following addition be made to the 2001 budget: 001 - General Fund FINANCING PLAN: 04100 - Operarions 4398 - Services-Special Projects 25 Total Changes to Financing 26 27 28 29 30 31 32 33 34 35 36 37 SPENDING PLAN: 04100 - Operations 0141- Overtime 0439 - Fringe Benefits Total Changes to Spending CURRENT BUDGET 9,000 1,105,830 6,404,538 CHANGES 21,540 �� 18,730 2,810 � AMENDED BUDGET 30,540 1,124,560 6,407,348 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2001 budget. by Department of: Financial Services: Adopted by Council:Date: Adop6on Certified by Council Seck�tary: BY� '� d— . �! �_ Approved by Mayor:Date: �(/� /Q �� By: ��/,/ By: by City sy: �y: Mayor for Submission to Council: District6EwnWeed&Seedbudget.cr.2001 292-3588 TOTAL # OF SIGNATURE PAGES REQUESTED 6/29/Ol � GREEN SHEET INRIAL/DATE � J �f.'1lTATfORNlY� � , ` �1NR!lGRLSERVILESOIR L.� � -e qwTOR(ORA551STM1T1_ ��a �� No. 111807 INRVLLJDATE S COIINLIL_�v ��M �� CLERK L� L� NFNCLILSFRV/ACCfG ❑NUYAN RIGMS (CLIP ALL LOCATIONS FOR SIGNATURE) Approval of the attached council resolution establishing a 2001 financing and spending plan for Saint Paul Police Department services provided to Distact Suc Planuing Council (Dishict S'vz). .uorv wpprove �n� or Ke�ea {nJ reKSOna� seawce conrrswcrs mus i nnswea � ne wuowm� uuwuons: 1. Has this personlfirtn evervrorked under a contract for this deDartment? 'r�.4NNING COMMISSION YES NO CIB COMMITTEE 2. Has this persoNfirm ever been a cily employee? CIVIL SERVICE COMMISSION YES NO 3. Does this persoNfirm possess a skill rrot normalty possessetl by any currerrt city employee� YES NO ^ 4. Is this pereoNfirm a targeted vendo�? YES NO Explain all yes answers on separate sheet and attach to green sheet The Saint Paul Police Department has entered into an agreement with District 5ix for police services pro��ided at the East Consolidated Weed and Seed site. Distdct Siz will reimburse up to $21,540 for coordination of Police Department issues and related overtime services. (Attached is a copy of Agreement 02-11623-C.) n t o r � �9'�3€3&tC� �°r� Ap�rapriate 2001 financing and spending plan foi the police services pxovided to District Six. None. ��!SADVANTAGES IF NOT APPROVED Inability to work witb Dis''zict Suc to increase police presence, strengthen police/co�mm�nity relations, and improve the qnality of life at ffie East Consolidated Weed and Seed site. AMOUi 2T OF 7RANSACTION $ 21,540.00 COSTIREVENUE BUDGETED (qRCLE ONE) �UNCI4G SOURCE DiSh7Ct SiX PlannlIIg COUnCiI ACTNI7Y NUMBER �— YES NO 001-04100 (EXPLAIN) J�— I�c�z3—C. 0►—�01 �'t��FESSiONAL SERVIC�.S AGREEnSENT THIS AGREEMEN"C is made and entered into this first day of November, by and DISTRICT SIX PLANNING COi7IVCIL, located at 1061 Rice Street, Saint Paul, MN 55117, hereinafter calted "DISTRICT b" and SAIi�'T PALTL POLICE DEPARTD'IEiVT whose address is 101 EasT 11` Street, Saint Paul, MN 55101, hereinafter calied "POLICE". WITNE5SETH: In consideration ofthe mutual terms and conditions, promises, covenants, and payments hereinafter set forth, AISTRICT 6 and POLICE agree as follows: SECTION 1. Scone of Services. The POLICE agree to provide project coordination of Police Department issues, and any related services, above and beyond the reDular scope of duty, to the East Consolidated Weed and Seed site, as recognized and defined in the grant awarded by the State of Minnesota. Such services shall include, but are not limited to; attendance at East Consolidated Weed and Seed Steerin� Committee meeting u�henever possible; sufficient staff and/or overtime hours to increase POLICE presence, good faith efforts toward stren�Yhened police/community relations, and wurk toward improved community quality of life, as permitted by funds allowed. POLICE will desi�nate and notify the East Consolidated Steering Committee who will be responsible for managing the contract for POLICE. This designee will update Coordinator monthly on the pro�ress of the project operations. The POLICE or the POLICE desi�nee will be responsible for formulating progress reports, gathering statistics for evaluatious, and/or other information necessary to assess accomplishment of the scope of the project strategy as it pertains to the work of the POLICE, and/or as a condition of the gi�ani a�vard. SE�'7'LON 2. Time for Completion. The services rendered by the POLICE shall commence on November I, 2000 and be completec on October 31, Z001. The POLICE shall consult with or report to the Weed and Seed Coordinator and/or members of the Steering Committee as needed to ensure fonvard pro�ress of the Weed and Seed strategy. SECTION 3. Chan�es in Scope of Sen�ices. The EAS7 CONSOLIBATED STEER]IVG COMMITTEE or the POLICE may request changes that wouid increase, decrease, or otherwise modify the "Scope of Services". DISTRICT 6 must be informed in advance of such changes. SECTION 4. Bitlin2s a�id PaVments. A. That for the faithful performance of the POLICE to this AGREEMENT, DISTRICT G agrees to reimburse the POLICE up to $21,540 for personnel costs for sen�ices O�-�� provided. Personne3 costs may include salary at straight tinie or overtime and the cost of fringe benefits; but in no event may the hourly cost exceed $55/hour. POLICE witl not bilt over $5,385.00 in any billing period, billed quarterly. Compensation sha11 be in accordance with the line item budget as stated in exhibit A, which is hereby incorporated by reference and made part of the contract. B. POLICE will espend funds in accordance with E�ibit A and will submit a revised bud�et for approval if Yhere is to be a deviation of more than 10% in any line item. All contracts are dependent upon Weed and Seed funds, in the absence of Weed and Seed funds this contract is null and void. C. Payments shall be made by DISTRICT 6 promptly a$er POLICE's presentation of invoices for services performed and acceptance of such services bg DISTRICT 6's authorized representative. Invoices shall be submitted in a format and on a time scheduie mutually agreed to by DISTRICT b and POLICE, but in no event, less frequentiy than quarterly. D. All services provided by POLICE shall be performed to the satisfaction of DISTRICT 6 as determine by the sole discretion of its Authorized ADent and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. E. Payments made pursuant to this contract shall be used only for the actual expenses incurred in performing and accomplishing the purposes and activities described herein between the Time for Completion. No cost incurred prior to or after the end of tl�e contract period will be compensated. SECTION 5. Discriminntion Policv. At all times, the POLICE shall abide by Chapter 183 of the Saint PauT Legislative Code in any personnel related policies. SECTION G. Termination. Either party to this AGREEb�NT may terminate it by giving no less than thirty(30) days written notice, unless otherwise a�reed by both parties, of the intent to terminate to the other party. In the event of termination, the POLICE shall be reimbursed by DISTRICT 6 for a1f services actually, timely, and iaitn�iliy >>��d �_.1 ak, �� <i=;s .::c�ie= ai E?-� notice of termination and thereafter until the date of termination. SECTION 7. Indenendent Coi�tractm• Status. It is agreed that nothin� herein contained is intended or should be construed in any manner as creatin� or establishing the relationship of co-partners between the parties hereto or as constituting POLICE as an agent, representative or employee of DISTRICT 6 for any purpose or in any manner whatsoever. POLICE and its employees shall not be considered employees of DISTRICT 6, and any and al( claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of the POLICE employees whfle so engaged, and any and all ctaims whatsoever on behalf of POLICE employees arisinQ out of employment shall in no way be the responsibility of DISTRICT 6. Except for the compensation provided in Section 4 of this AGREEMENT, POLICE employees shall not be entitied to any compensation or rights or benefits of any kind whatsoever from DISTRICT 6. Further, DISTRICT 6 shal( in no way be responsible to defend, indemnify or save harmiess POLICE from liability or judgments arising out of POLICE intentional or negligent acts or omissions of POLICE or its employees while performin� act 0�� Fo� specified by this AGREEMENT. SECTION 8. DISTRICT 6 Autharized Aa� e_nt DISTRICT 6's Authorized Agent for the purpose of administration of this contract is its Executive Director. SECTI(3N 9. A_,ssi�r�ment POLICE shall neither assi�n nor transfer any rights or obli�ations under this contract without prior written consent of DISTRICT 6 SECTION 10. Accou�king nnd Retention of Booi;s POLICE agrees that its books, records, documents and accountin� procedures and practices relevant to this contract shall be subject to examination by DISTRICT 6, the STATE's Authorized A�ent and the State or Legistative Auditor for a minimum of sis years. Records shali be sufficient to reflect all costs incurred in performance of this contract. SECTION 11. R eports POLICE will advise DISTRICT 6 concernins the contract pro�ress throu�h the submission of reports as required by the Authorized A�ent and the Executive Office of Weed and Seed. SECTION 12. Hirin¢ Policies POLICE certifies that it has appropriate hiring policies and screening procedures for emp(oyees and contractors that will be �vorking directly �vith youYh and other residents as part of the Weed and Seed strategy. SECTTON 13. Indemnitv. Police agrees that it shall defend, indemnify and save harmless DIS'tRICT 6 and its officers, a�ents, servants, and employees from any and all claims, demands, suits, judgments, costs and expenses asserted by any person or persons including a�ents or employees of DISTRICT 6 or POLiCE by reason of death or injury to re �;�n c�r persons or loss or damage to property arising out of, or by reason of, any ne�ligent act, omission, operation or work oFPOLICE or its employees while engaged in the execution or performance of services under this AGREEMENT. On ten days written notice from DTSTRICT 6, POLICE wili appea; and defend all lawsuits against DISTRICT' 6 growing out of such injuries or damages. SECTION 14. Amendment of AEreement. The AGREEMENT may be amended Uy further mutual written agreement of the parties thereto. DISTRICT 6 must be informed and consulted with, regarding all amendments. SECTION 15. Coniract Administration. In order to coordinate the sen•ices of the POLICE with the activities of the Weed and Seed initiative so as to accomplish the purposes of the contract, the Weed and Seed Coordinator shall manage this contract on behalf of DISTRICT 6 and the East Consolidated Steerin; Commattee, and serve as a liaison between DISTRICT 6 and POLICE. 1N WITNESS WHEREOF, the parties hereto have executed this agreement, the day and the year first above written. d � -ro� LIA IvI K. F Sai�t Paul Chief of Police — v vSaint Paul F� ancial Dlrectof�/--yc� Lb I - < I a-. , OFUTH, A�ist�nt City Attorne. � of Saint Paul � d � KAT Y CO , Executive Di ector District 6 Pl ning Council Date: -... � .. �c v / O 1 fi�7 Presented By: RESOLUTION OF SAINT PAUL, MINNESOTA Council File # Green Sheet # �� ,�.n 1ll704 <<o Iteferred To: Committee:Date: 1 BE IT 12ESOLVED, that the Saint Paul Police Department is authorized to enter into the attached 2 agreemeut, which inciudes an indemnification clause, with Aistrict Six Planning Councii for 3 project coordination of Police Department issues at the East Consolidated weed and seed site. A copy 4 of said agreement is to be kept on file and on record in the Office of Financial Services. 5 6 7 8 . 9 10 11 12 - 13 , 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 - 31 32 33 Requested by Department of: By: Form ved by(('ifty Attorney: By: � By: Mayor: a. / By: ,,._.__.��--,.,__,�.._ . _. I Approve by Mayor for Submission to Council: s Adoptio�Certified by Council Secretary: