265009 WHITE - CITY CLERK
PINK - FINANCE GITY OF SAINT PALTL Council �'���(�^
CANARY - DEPARTMENT �l1
BLUE r MAYOR File NO. 4 i�
f � � � uncil Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, By the Council of the City o� Saint Paul; upon the request of the Ma.yor
and the recommendation of the Long�Range Capital Improvement Budget Committee,
that the Budget for the 1974 Capital Improvement Program, as adopted by Council
ResolutiQn Number 262422, and as previously amended, is hereby further amended
in the following details:
Transfer $1,946.27 from the 1974 CIB Unallo�ated Administrative Reserve
Account to the Outdoor Target Range Upgrading Project, Account 94074-002,
for a net change in the budget of zero.
Resulting in the following amended financing of the Outdoor Target Range Project:
Current Financing Change Amended Financing
1974 CIB $43,500 +1,946.27 $45,446.27
Total $43,500 +1,946.27 $45,446.27
Approved as t ding:
��F Department of nance and Management Services
�
Approved ��3- 7s
Richard �� Schroeder,
Budge Direct r /, �2'��-
By ` � G�!�i�
COUIVCILMEI�T Requested by Department of:
Yeas Nays
Christensen �
S In Favor Police
Hozza -
Levine
�� V Against gy Deputy Chief William McCutcheon
Sylvester
'�.t.�,•�
President Hunt
F� = t � Form Approved by C' y Attorney
Adopted by Council: Date
Certifie d by Co ncil Secretar� BY
Y
Approv Mayor: Date � � Approved a o to uncil
By By
PUBLISHfO FEB 1 51975
/ � Ti��':3'�e�
Ll
. C ITY OF SAI NT PAUL
OFFICE OF THE BUDGET DIRECTOR
I
f : +
� ° i�'ltv--``�• . .- �.�
RlCHARD E. SCHROED�R
REPORT TO THE HONORABLE LAWRENCE D. COHEN, MAYOR
Date: February 3, 1975
Regardinq: Six Council Resolutions amending the financing of capital
improvement projects previously approved by the City Council.
1) Outdoor Target Range
2) Kellogg Boulevard Bridge Repair - Cedar to Robert
3) Traffic Operations Building Expansion
4) Oxford Swimming Pool
5) Central Library Window Replacement
6) Central Library Climate Control.
Source: Richard E. Schroeder, Budget Director - Prepared by Gregory Blees�
for Sgt. Tony Policano, Police Department; John Eichinger,
Public Works Department; Gerald Prill and J. Archer Eggen,
Department of Community Services.
Background: The CIB Committee recommended approval of these funding changes
at its January 21, 1975, meeting.
The City Attorney has approved the form of the resolutions;
the Director Finance and Management Services has verified
the availability of funds; and the Budget Director has approved
the requested funding.
Action Requested: Mayor's approval and trasmittal to the City Council.
Attachments: Six Council Resolutions:
1 - Police Department
2 - Public Works Department
1 - Division of Parks and Recreation, Department of
Community Services
2 - Division of Libraries, Department of Community
Services
Minutes of the January 21, 1975, CIB Committee meeting.
City Hall, Saint Paul, Minnesota 55102
�U
,. .
' � - - . ����,�9 ::
LONG-RANGE CAPITAL IMPROVENIENT BUDGET CONIlMITTEE
� MZNUTES OF January 21, 1975
, Zonta Room, Saint Paul Civic Center
PRESENT: Mmes. Caron and Piccolo; Messrs. Hummer, Courtney, •
McDonell, and Tobler.
ALSO PRESENT: Roger Puchreiter and John Eichinger, Department of
Public Works; Gerald Prill, Jerry Steenberg and John Wirka,
� Department of Community Services; Sergeant Tony Policano,
St. Paul Police Department; Debbie Montgomery, Grant-in-
Aid Office; Gregory Blees and Kathy Kantorowicz, Office
of the Budget Director.
Chairman Hummer called the meeting to order at 3:02 p.m.
' As there was no discussion, the minutes of the November 12, 1974, CIB Committee
meeting were approved as submitted.
, The second item on the agenda was a request from the Police Department for an
additional $3,000 for the Outdoor Target Range. Sergeant Policano explained
the Police Department is asking for this additional amount because of a change
order in the construction plans. The cost for the change is $1,090. A bill
has also been received from the City Architect's Office in the amount of $856.27
for inspection fees to date. The remaining $1,053.73 is being requested to
cover future additional costs anticipated from the City Architect's Office.
It was felt by some committee members that the only amount which should be
approved by the CIB Committee is that total of actual expenditures, in this
case $1,946.27. Approval of the total $3,000 figure could start a precedent,
and the CIB Committee would lose control over how these funds are spent.
It was moved by Mr. Courtney and seconded by Mrs. Caron to recommend to the
Mayor and City Council that "$1,946.27 be transferred from the 1974 CIB
Unallocated Administrative Reserve Account to the 1974 Outdoor Target Range
Upgrading Account." The motion carried unanimously. ,
The third item on the agenda was ident.ified as a request for a recomr.iendation
ta award a Flandrau-Hoyt Relief Sewer System contract which includes site
grading and landscaping for Prosperity Park. It was explained by Mr. Eichinger
that no official action is required by the CIB Committee on this request. The
Public Works Department, along with the Department of Community Services,
Division o£ Parks and Recreation, wishes to apprise the CIB Committee of the
progress of this project.
It was moved by Mr, Tobler and seconded by Nirs. Caron to "commend the Department
o� Pubiic Works and the Community Services Department, Division of Parks and
..,��.,�,e.Y .
. �• :-_ . ����,�
. �
Recreation, far their cooperative efforts in designing and constructing the
Hoyt-Flandrau Sewer Project:' The motion carried unanimously.
+ The fourth item on the agenda was a Public Works Department request to transfer
$151,000 of 1975 budget funds from B-1056, Kellogg Boulevard - Saint Peter
to Wabasha, to B-1066, Kellogq Boulevard - Cedar to Robert. The Public Works
Department recently discovered that Ramsey County had formulated plans for
a new jail to be located south of Kellogg, and the department is postponing
B-1056 until after tne County finalizes its plan and starts construction in
1976. , .
It was moved by .t4r. McDonell and seconded by Mr. Tobler to recommend to the
Mayor and City Council that "the 1975 Capital Improvement Program be amended
to transfer the $99,300 - 1975 CIB funds and the $51,700 - 1953 Second United
Bond funds from project B-1056, Kellogg - St. Peter to Wabasha, to project
B-10G6, Kellogg - Cedar to Robert." The motion carried unanimously.
The fifth item on the agenda was a Public Works Department request to transfer
$50,000 to the Traffic Operations Building Expansion Project. Mr. Eichinger
explained the money from the 1975 CIB Bond sale would not be available until
April, 1975, and it wouid be impossible for Public Works to contract an
architect for the project design until the cash is in hand.
Tt was moved by Mrs. Piccoio and seconded by Mr. Courtney to recommend to the :
Nlayor and City Council "that in order to allow the Public Works Depari:metit to
hire an arctiitect to design the expansion to the traffic operations building,
that $50,000 be transferred from the 1974 CIB Unallocated Administrative Reserve
to the Traffic Operations Building Expansion account and that the 1975 Capital
Improvement Program be amended by transferring $50,000 from the Traffic
Operations Building Expansion account to the 1975 CIB Unallocated Administrative
Reserve Account." The motion carried unanimously.
The next �qenda item was a request from the Division of Libraries to transfer
$3,000 to the Central Library Window Project Account, and to transfer $50,000
to the Central Library Climate Control Project. Mr. Steenberg explained that
$150,000 was allocated to the window project, and because of an additional cost
in building design and inspection fees, they have exceeded this amount by $3,000.
It was moved by Mr. Courtney and seconded by Mr. Tobler to recommend to the
Mayor and City Council "that $3,000 be transferred from the 1973 CIB Unallocated
Administrative Reserve Account to the Central Library Windows Project Account. "
Thc motion was carried unanimously.
1'Ill'il a�ir. Steenberg explained that the Division of Libraries also wants to con-
trcict an architect to design the 1975 CIB funded Central Library Climate Control
Pro�ect.
It was moved by trlr. McDonell and seconded by Mrs. Piccolo to recommend to the
Mayor and City Council "that $50,000 be transferred from the 1974 CI� Unallocated
Aciministrative Reserve Account to the Central Library Clzmate Control Project
ac�d th,:it the 1975 Capital Improvement Program be ar.tended by transferring $50,000
f2�om the Ccntral Library Climate Control Account to the 1975 CIB Unallocated
Ac;�:�ini::tr:�tive Reserve Account." The motion carried unanimously.
-2-
�.�.,�,„,,,.�,. .�,.....:. �„Mti__�.,.,.,.,�.�.�..R,.�..� ,
�; . ��-,��..o..�_.�.�...,�,....,..,�<�,�...w,�,.�.�.,.r.�.�-,.�._•.�,,,,�._...�,�..�.....�..�....�.",�.,,�. .
S , , ,^ w . ' . . �����.{7.
► �y�/
Y
The next agenda item contained three requests from the Division of Parks and �
Recreation: E
� 1) Transfer $35,974.04 from the Unallocated Reserve Account to the Oxford
Swimmin Pool Project. Mr. Wirka explained there was a three-month delay �
9 ,"
in starting the project because the Housing and Redevelopment Authority ;
was not able to acquire and move some houses located on the build'ing site. ;
Because of the delay, the original electrical contractor was not able to �
meet his obligation for the project and therefore was let out of the con-
tract; and the electrical work had to be rebid, resulting in higher project �
costs. I
It was moved by trlr. Tobler and seconded by Mrs. Piccolo to recommend to the (
tdayor and City Council "that $35,974.04 be transferred from the 197� Unallocated f
Administrative Reserve Account to the Oxford Swimming Pool Project Account." �
The motion carried unanimously.
2) Requests to fund a Hidden Falls Acquisition for $15,900, and
3) to fund a Wheelock Parkway Acquisition for $50,000.
These items were not approved by the Office of the Budget Director and
could not be acted upon by the Committee.
The Committee concurred with the directive of the Budget Director requiring that
the two project requests be reviewed by the Planning Staff and the City Planning
Commission. The Committee indicated that if these projects were approved, that
funding could be provided outside of the annual budget preparation process, as
the CIB Committee places high priority on acquiring vacant land when available.
The next item on the agenda was a letter from the Saint Paul Civic Center
Authority, dated December 19, 1974, granting the CIB Committee and task forces
Civic Center meeting room privileges. It was the consensus of the Committee
that the accommodations were excellent.
The next item on the agenda was a discussion of tree planting and maintenance
program policy. Mr. Hummer asked Mr. Blees to provide information to the
Committee on the City's policy for planting and maintenance of trees.
Mr. Blees reviewed the status of the legislative bill which is being prepared
for the permanent authorization of CIB bonding authority.
Chairman Hummer asked Mr. Blees to proceed with the determination of task •
force membership for 1975. It was agreed by the Committee that task force
membership approval should be decided by each task force chairman.
The mseting adjourned at 4:30 p.m.
Respectfully submitted,
��,� � �. �''° � ���,,..,._
<:
Gregory'°�N, ees
F:xecutive 5ecretary
-3-