01-718. G''�Ivla`�AL
Presented By:
Referred To:
OF
RESOLUTION
PAUL, MINNESOTA
Council File # O\� �t�
Green Sheet# 103157
a�
Committee: Date
i RESOLVED, that the City of Saint Paul enter into a Sub-grant Agreement with the Division of Emergency
z Management in the Minnesota Department of Public Safety for the program entitled Infrastructure
a Program for FEMA 1333-DR-MINNESOTA, and
4
s BE 17 FURTHER RESOLVED, that the City Council authorizes the City of Saint Paul to enter into,
s and Fire Chief Timothy Fuller or Assistant Fire Chief Alan Bataglia to implement, an agreement with the
� State of Minnesota.
,o
ii
�z
73
14
15
76
17
18
19
20
21
�
23
24
25
26
27
28
29
30
31
32
33
34
Requested by Department of:
Fire & Safety Service
By:
Approval m nded b irector of Financial Services:
By:
Adopted by Councii: Date ,� �� a�o�
' For pro ed by City Attorne :
Adoption Certified by Council Secretary:
C � Y�
BY� �,.,._ � _ i–'c .
� Approved by Mayor for Submission to Council:
Approved by Mayor: Date �� �� � � F����
By: C/� S�c.� ���'�-�I/�`�
By: �jy( —�
n � �1 �4�
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED , �
�ire and safery Services 6/15/01 GREEN SHEET No 103157
CONTACT PERSON 8 PHONE INRIAUDA7E INRIAUDATE
Asst. Chiaf AI Bataglia 228-6212 1�,��„ro.��oR_ 5�m�,���
MUST BE ON COUNCIL AGENDA BY (DATE)
�CRYAITORMEY �Y /�LRYGLERK
�FNPNGW-SERVICESDF. • B FNANCWLSQNIOG4'�G
�WYORfORASSS�ANT1_ ❑
TOTAL # OF SIGNATURE PAGES _1 (CLIP ALL LOCATIpNS FOR SIGNATURE)
CTION REQUESTED "
To approve the attached Council Resolution authorizing the City of Saint Paul to enter into a Sub-grant Agreement with the
Division of Emergency Management in the Minnesota Department of Public Safety to recover costs incurred for severe storms
dated May 17, 2000 through July 12, 2000.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING �UESTIONS:
1. Has this persoNfirtn ever worked untler a contract for this departmenY?
PLANNING COMMISSION YES NO
CIB COMMITfEE 2. Has this persoNfirtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this persoNfirtn possess a skill not nortnally possessed by any current city employee?
VES NO
4. Is Nis person�rm a targeted ventloR
YES NO
Fxplain all yes answers on separate sheet and ariach to green sheet
INITIATING PROB�EM ISSUE, OPPORTUNITV (WHO, WHAT, WHEN, WHERE, WHY)
The City of Saint Paul is required, as a political subdivision receiving federal financial assistance under the Public �4ssistance
Program, to have the attached Councii Resolution passed identifying Fire Chief Timothy Fuller and Assistant Fire Chief Alan
Bataglia as signature authorities for ali Sub-grant Agreements and amendments as are necessary to implement this project on
behalf of the City.
ADVANTAGESIFAPPROVED . „ : i..�
The City will recover costs incurred.
�Ui� � � ����
DISADVANTAGESI�APPROVED
None. . '
DISADVANTAGES IF NOT APPROVED " ' ` "„�°° "'" „ _ , _ - -_ _
Public Assistance Program funds could not be used to offset costs incurred by the Ciry.
TOiAL AMOUN7 OF TRANSACTION COSTIREVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVIN NUMBER V2�IOUS
� FINANQAL MFORMATION (EXPLAIN)
STATE OF MINNESOTA � ` �r„�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
ITNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
DIVISION OF EMERGENCY MANAGEMENT
SUB-GRANT AGREEMENT
PUBLIC ASSISTANCE (INFRASTRUCTCJRE) PROGRAM
Agency P07 FY 2001 Vendor Number: 036 842 �Ol
Total Amount of Contract: $596,039.22 Object Code: SB00
Accounting Distribution 1: Accounting Distribution 2:
Fund: 300 Fund: 100
Appr: 255 Appr: 255
org/sub 2342 org/sub: 2342
rept cat: 33PA rept cat: 33ST
amount:$499,024.22
minus offset advance: $0
adjusted total: $499,024.22 amount: $97,015.00
Document # 2000- 5�0 (o / Federal Line # O1 State Line # 02
Notice to SUB-GRANTEE: If SUS-GRANTEE is other than a govemmental agency, it is required
by Minnesota Statutes, Section 270.66 to provide iu social secwity number or Minnesota Tax
Identification number if it does business with the State of Minnesota. This information may be
used on the enforcement of federal and state tas laws. Supplying these numbers could result in
action to require you to file state taac returns and pay delinquent state tar liabilities. THIS SUB-
GRANT WILL NOT BE APPROVED UNLESS THESE NIJMBERS ARE PROVIDED. These
numbers will be available to federal and state tax authorities and state personnel involved in the
payment of state obligations.
DR-1333
THIS SUB-GRANT AGREEMENT, which shall be interpreted pursuant to the laws of the State
of Minnesota, between the STATE OF MINNESOTA, acting through its Department of Pubiic
Safety, Division of Emergency Management (tiereinafter referred to as the "STATE") and the
City of Saint Paul, Soc. Sec. or MN Tas ID. No. 8 G 2 5 0 9 5 , Federal Employer ID. No.(if
applicable) 41- 6 0 0 5 5 21 (hereinafter referred to as the "SUB-GRANTEE"),
witnesseth that:
MPS-DEM
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
[INDER T'f� PUBLIC ASSISTANCE (INFRASIRUCTUIZE) PROGRAM
Grantor Program: Fedeial Disaster Assistance
DR-1333
WHEREAS, pursuant to Minnesota Statutes Chapter 12, Execurive Orders 94-Z0, and the
FEMA-State Agteement designated FEMA 1333 DR-MII�INESOTA and amendments thereto,
under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,
as amended, 42 USC 5121 et se .("the Stafford Act"), in accordance with 44 CFR
206.44/206.202, the STATE is empowered to receive, allocate and disburse federal aid monies
made available through the Federal Emergency Management Agency (FEMA); and
WHEREAS, the STATE is the aixthorized Grantee in the FEMA-State Agreement, FEMA-1333-
DR-MINNESOTA and amendmenLs Yhereto, which delineates the terms in which federal
assistance will be provided to SUB-GRANTEES; and
WHEREAS, SUB-GRANTEE has applied for assistance, and is eligible and authorized to
receive such funds under this grant program as per the eligibility requirements stated in the State
ofMinxuota Admi�:istrative Plan and Procedures for the Pub[ic Assistance (Infrast�ucture)
Program (Pf1J (MPS-DEM 07/00); and
WFIEREAS, there has been a presidential disaster declarafion based on damage resulting from
severe storms, tornadoes and flooding on May 17, 2000 to July 26, 2000; expect that_reasonable
expenses which were incurred in anticipation of and immediately preceding such event may be
eligible; and
NOW, THEREFORE, it is mutually agreed that the STATE shall grant and the SU$-GRANTEE
shall receive funds through this prograzn, and SUB-GRANTEE shall comply with all aspects of
the Public Assistance (Infrastructure) Program (PA), and shall use funds provided by this Sub-
grant in accordance with the term s of this agreement:
I. SUB-GRANT'EE'S DUTIES AND RESPONSIBILI"TIES.
A. S�L B-�'i s comp y v�n e e e s�dnstr�tio
Programs, as stated below:
SUB-GRANTEE certifies that the SUB-GRANTEE has the legal autIiority
to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share
of project costs) to ensure proper planning, management and completion
of the project described in this Sub-gant Agreement.
MPS-DEM
July,2000
2. SUB-GRANTEE will give FEMA, the Comptroller General of the United
States, and the STATE, through their authorized representatives, access to
and the ri�t to examine a11 records, books, papers, or documents related
to the assistance; and will establish a proper accounting system in
accordance with gener'�ly accapted accounting standards or agency
directives. �' o
� —
`� U
�- C.
�
�
0
L•' `
^
4- �
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE �\�1t�
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Proaram: Federal Disaster Assistance
DR-1333
3. SUB-GRANTEE shall be responsible for keeping records that fully
disclose the amount and disposition of project funds. The accounting
procedures utilized by the SUB-GRANTEE shall provide for the accurate
and timely recording of the receipt of funds and expenditures.
4. SUB-GRANTEE will comply with the requirements of FEMA in regard to
the drafting, review, and approval of construction plans and specifications.
5. SUB-GRANTEE will provide and maintain competent and adequate
engineering supervision at the construction site to ensure that the work is
completed and conforms with the approved plans and specifications.
6. SUB-GRANTEE will establish safeguards to prohibit SUB-GRANTEE's
employees from using their positions for any purpose that constitutes or
presents the appearance of personal or organizationai conflict of interest,
or personal gain.
7. SUB-GRANTEE will comply with the provisions of the Hatch Act (5
U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of
employees whose principal employment activities are funded in whole or
in part with federal funds and with the Certification Regarding Lobbying,
contained in Exhibit IV, hereby incorporated by reference and made a part
of this Sub-grant Agreement and St3B-GRANTEE has filed with the State
the certification contained in EXHIBIT IV.
8. If identified on the attached Project Worksheet, SUB-GRANTEE �vill
comply with the flood insurance purchase requirements of Section
102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234), 44
CFR part 206, subpart I, which requires SUB-GRANTEE in a special
flood hazard area to participate in the program and to purchase flood
insurance if the total cost of insurable construetion and acquisition is
$S,OQO or more.
9. SUB-GRANTEE will compiy with all applicable requirements of all
federal laws, Executive Orders, regulations and policies goveming this
program including, but not limited to, those referenced in EXHIBIT II,
which is hereby incorporated and made part of this Sub-grant Agreement.
MPS-DEM
luly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
LTNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
B. SUB-GRANTEE sliall perform its duties in accordance with the State of
Minnesota Administrative Plan and Procedures for the Public Assistance
(Infrasttucture) Program (PA) (MPS-DEM 07l00), and as to the requirements
contained in the State of Minnesota Applicant's Guidebook on Major Disaster
Assistance Procedures for the Public Assistance (Infrastructure) Program
(PA) revised 07/00 (hereinafter referred to as the "PA Guidebook"). These
documents wiil be provided to the SUB-GRANTEE by ttte STATE.
SUB-GRANTEE further agrees to carry out the work described on each eli ible
Project Worksheet, hereby attached to the SUB-GRANTEE'S copy of this Sab-
grant Agreement and incorporated by reference and made a part of this Sub-grant
Agreement. Original Project Worksheets shall be kept on file by the STAT'E
with the STATE'S copy of the Sub-grant Agreement and shatl be housed by the
STATE at the STATE'S central office, located in the Minnesota Division of
Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-
6223.
C. SUB-GRANTEE assures that funds provided and allocated through this sub-grant,
as described on the eti ible Project Worksheet(s) provided in support ofthis Sub-
grant Agreement, will be used as approved and directed by the STATE.
II. CONSIDERATION AND TERMS OF PAYMENT
A. Consideration for all services performed and goods or materials supplied by SUB-
GRANTEE pursuant to this Sub-grant Agreement shaIl be paid by the STATE as
Compensation shall be consistent with the Stafford Act and applicable
regulations, "PA Guidebook," and eli ible Project Worksheets of this
Sub-grant Agreement.
2. The total obligation of the STATE for all STATE compensation and
reimbursement to SUB-GRANTEE shall not exceed the "State Share"
"State Share" for this Infrastructure Pro�ram that is necessarv for the
pavment stated as the "State Share" (see EXHIBIT III of the Sub-grant
Agreementl. If the "State Shaze" is not apnropriated bv the Le¢islature
the SUB-GRANTEE shail be resnonsible for this amount
D1PS-DEA9
July, 2000
STATE OF MINNESOTA O� �1 ��
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�am: Federal Disaster Assistance
DR-] 333
The total obligation of the STATE for allocation and disbursement of
federal (FEMA) funds for all compensation and reimbursement to SUB-
GRANTEE shall not exceed the "Federal Share" and "Administrative
Costs" amounts stated in EXHIBIT III of this Sub-eFant A2reement.
B. Terms of Reimbursement
Federal assistance will be made available by the STATE, within the limits
of funds available from Congressional appropriations for such purposes, in
accordance with the Stafford Act, Executive Orders 12148 and 12673, and
applicable regulations found in Title 44 of the Code of Federal
Regulations (CFR), as amended, and currently applicable handbooks.
2. Payment of Claims
a. Federal (FEMA) Funds - Small Projects
The STATE shall make payment of the federal funds for small
projects, as defined in the "PA Guidebook," as soon as practicable
after federal approval of funding. However, failure to complete a
project may require that the federal payment be refunded.
b. Federal (FEMA) Funds - Large Projects
The STATE shall make payment of the federal funds for large
projects, as defined in the "PA Guidebook," when the approved
work is completed, the Project Completion and Certification
Report required by Clause II. B. 3 of this Sub-grant Agreement, is
returned to the STATE, and the STATE and FEMA have approved
the payment of claims. The STATE will provide partial payments
of federal funds to the SUB-GRANTEE to cover costs already
incurred on large projects if the SUB-GRANTEE submits the
Request for Advance of Funds Form provided by the STATE, and
provides documentation in support of its costs inc]uding proof of
payment. The partial payments will not exceed 90% of the federal
share of the project.
c. State Share - All Projects
The STATE will provide the State Share once al] work has been
completed and required documentation has been provided in
support of the SUB-GRANTEE's costs as described in paragraph 3
MPS-DEM
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDBRAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
I�7:��}Yc3
below, and if and when the Minnesota State LegisIature
appropriates such funds pursuant to Clause II, Section A, paragraph
2 of the Sub-grant Agreement.
3. When the SUB-GR ANTE$ has completed its infrastructure project(s), the
SI.TB-GRANTEE is responsible for completing the "Project Completion
and Certification Report." A completed "Project Completion and
Certification Report," atong with the necessary supporting documentation
including receipts, invoices, etc., as specified in the "PA Guidebook,"
must be retumed to the STATE within 60 days of project completion to be
eligible for reimbursement.
4. If SLTB-GRANTEE determines that there will be a cost overrun, SUB-
GRANTEE is required to notify the STATE in writing as soon as SUB-
GRANTEE determines that SUB-GRANTEE will have a cost overrun.
The SUB-GRANTEE's letter to the STATE must include the dollar
amount of the overrun, the reason for the overrun, and provide appropriate
justification and documentation (invoices, copies of contracts, pictures,
etc.) to support the additionat cost. If overruns are approved by FEMA,
the SUB-GRANTEE will be notified by the STATE and an amendment to
this Sub-grant Agreement will be processed.
5. Reimbursement for the PA project costs will not be paid on any
expenditure made by the SUB-GRANTEE prior to the dates specified in
the FEMA-State Agreement, FEMA-1333-DR-MINNESOTA and
amendments thereto. The specified incident period is May 17, 2000 to
July 26, 2000, expect that reasonable expenses which were incurred in
aniirinatinn nf and imm dj�,�preceding such event mav be eligible _�
TII. CONDITIONS OF PAYMENT. All services and duties provided by SUB-GRANTEE
pursuant to this Sub-grant Agreement shal] be perFormed to the satisfaction of the STATE
and FEMA, as determined in the sole discretion of their authorized agents, and in accord
with all applicable federal, state and local laws, ordinances, rules and regulations. SUB-
GRANTEE shall not receive payment for work found by the STATE or FEMA to be
unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or
regulation.
IV. TERM OF SUB-GRANT AGREEMENT. This Sub-grant Agreement shatl be effective
upon the date that the last signature is obtained by the STATE, pursuant to Minnesota
Statutes 16C.05, Subd. 2, and shall remain in effect until all obligations set forth in this
Sub-grant Agreement have been satisfactorily fulfilled or untit December 27, 2001 �vhich
ever occurs first.
MPS-DEM
July, 2000
STATE OF MINNESOTA D ��� `�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
DR-1333
Time Limits. SUB-GRANTEES have 6 months from June 27, 2000, the date of
the declaration of a major disaster, to complete work in Cate�ory A and B and 18
months to complete the work in Categories C through G. The description of
eligible work under each category is found in the "PA Guidebook."
2. Time Extensions. If a SUB-GRANTEE determines that it will not be able to
complete its project by the date specified in this Sub-grant Agreement, it must
immediately so notify the STATE, and request a time extension. The Time
Extension form provided by the STATE should be used to request a time
extension. The SUB-GRANTEE must expiain on the time extension form why
the SUB-GRANTEE will not be able to meet the completion deadline, what
project work remains, and when it anticipates the project will be completed. Time
extensions will be allowed only by the approval of the STATE or FEMA.
V. CANCELLATION AND TERMINATION
If SUB-GRANTEE materially fails to comply with any term of this Sub-grant
Agreement whether stated in a Federal statute or regulation, an assurance, in a
State plan or application, a notice of award, or eisewhere, the STATE may take
one or more of the foilowing actions, as appropriate in the circumstances:
a. Temporazily withhold cash payments pending correction of the deficiency
by the SUB-GRANTEE or more severe enforcement action by the
STATE,
b. Disallow (that is, deny both use of funds and matching credit for) all or
part of the cost of the activity or action not in compliance,
c. Wholiy or partly suspend or terminate the current award for the SUB-
GRANTEE's program,
d. Withhold further awazds for the program, or
e. Take other remedies that may be legally available.
2. This 5ub-grant Agreement may be terminated in whole or in part by the STATE
or SUB-GRANTEE upon written notification to the STATE or FEMA, setting
forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated. However, if in the case of a partial
termination, the STATE determines that the remaining portion of the award will
not accomplish the purposes for which the award was made, the STATE may
terminate the award in its entirety.
MPS-DEM
luty, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
If at any time such funds become unavailable, this Sub-grant Agreement shall be
terminated immediately upott written notice of such fact by the STATE to SUB-
GRANTEE. In the event of such tertnination, SUB-GRANTEE shall be entitled
to payment, determined on a pro rated basis, for services satisfactorily performed.
VI. STATE'S AUTHORIZED AGENT. The STATE's authorized agent for the purposes of
administration of this Sub-grant Agceement is the Director of the Minnesota Division of
Emergency Management, or their successor. Such agent shall have final authority for
acceptance of SUB-GRANTEE's services and authorization of payments.
VII. ASSIGNMENT. SUB-GRANTEE shall neither assign nor transfer any rights or
obligations under this Sub-grant Agreement without the prior written consent of the
STATE. SUB-GRANTEE may sub-contract to provide services as described in the SUB-
GRANTEE duties. It is understood, however, the SUB-GRANTEE remains solely
responsible to the STATE for providing the projects and services described.
VIII. AMENDMENTS. Any amendments to this Sub-grant Agreement shall be in writing, and
shall be executed by the same parties who executed the original or their successors in
office.
IX. LIABILITY. To the extent permitted by law, the SUB-GRANTEE agrees to indemnify
and save and hold the STATE, its agents and employees harmless from ali claims or
causes of action arising from the performance of this Sub-grant Agreement by the SUB-
GRANTEE or SUB-GRANTEE's agent or employees. This clause shall not be construed
to bar any legal remedies SUB-GRANTEE may have for the STATE's failure to fulfill its
obligations pursuant to this Sub-grant Agreement.
X. ACCOUNTING, AUDIT AND RETENTION OF RECORDS
A. SU$-GRANTEE will estab2ish a separate account for this project and wi11
maintain fiscal records in accordance with applicable federal regulations for P.L.
100-690. SUB-GRANTEE's records, documents, and accounting procedures and
practices for this project shali be subject to the examination of the STATE's
authorized agent and by the State and/or Legislative Auditor for a minimum of six
yeazs. Fiscal records shall be retained for a period of six yeazs following
submission of the final repoit, unless SUB-GRANTEE is nofified by the STATE
to extend the retention period.
B. Should the SUB-GRANTEE expend more than $300,000 in totai federal
assistance in its fiscal yeaz, the SUB-GRANTEE shall obtain an annual financial
and compliance audit,.made by an independent aztdiTor, in accordance with the
Single Audit Act of 1984 (Public Law 98-502) and the federal Office of
MPS-DEM
July, 2000
STATE OF MINNESOTA ������
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
DR-li33
Management and Budget Circular A-133 as applicable. EXHIBIT I"Federal
Audit Requirements" is binding upon the SUB-GRANTEE and is hereby
incorporated by reference. A copy of this audit shall be submitted to the STATE
in a timely manner.
C. The books, records, documents, and accounting procedures and practices of the
SUB-GRANTEE and SUB-GRANTEE's agents relevant to this Sub-grant
Agreement shali be subject to examination by the STATE's authorized agent and
the STATE and/or Legislative Auditor for a minimum of six years.
XI. IDENTIFICATION AND SOURCE OF FLJNDING. When issuing statements, press
releases, requests for proposals, bid solicitations, and other documents describing projects
or programs funded in whole or in part with Federal money, SUB-GRANTEB will clearly
state (1) the percentage of the total cost of the program or project which wili be financed
with Federal money, (2) the dollar amount of Federal funds for the projects or program,
and (3) the source of Federal funds.
XII. WORKER'S COMPENSATION. In accordance with the provisions of Minnesota
Statutes, Section 176.182, the SUB-GRANTEE has provided acceptable evidence of
compliance with the workers' compensation insurance coverage requirement of
Minnesota Statutes, Section 176.181, Subdivision 2.
XIII. ANTITRUST. SUB-GRANTEE hereby assigns to the State of Minnesota any and all
claims for overcharges as to good and/or services provided in connection with this Sub-
grant Agreement resulting from antitrust violations which arise under the antitrust laws of
the United States or the antitrust laws of the State of Minnesota.
XIV. NONDISCRIMINATION/PREVAILING WAGE. SUB-GRANTEE agrees that in the
hiring of common or skilled labor for the performance of any work under any contract, or
any sub-contract here under, neither it nor any contractor, material supplier or vendor
shall engage in any discriminatory empioyxnent practices as such practices are defined in
Minnesota Statutes, Sections 363.03 and 181.59 or in any practices prohibited by
Minnesota Statutes, Sections 177.42 and 177.43.
XV. RECORDS AND DOCUMENTATION
For large projects, as defined in the "PA Guidebook," the SUB-GRANTEE shall
complete a Large Project Quarterly Report Form, in the format included as an attachment
to the "PA Guidebook," provided by the STATE. SUB-GRANTEE shali forward
completed Lazge Pro}ect Quarterly Report Forms to the STATE at dates set by the
STATE and shall provide all other information as may be required by FEMA or by the
STATE.
MPS-DEM
]uly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE ����`
UNDER THE PUBLIC ASSISTANCE (INFRAS'I'RUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
In Witness thereof, the parties have caused this Sub-grant Agreement to be duly executed
intending to be bound thereby.
APPROVED
DR-1333
1. SUB-GRAI3TEE 2. DEPARTMENT OF PUBLIC SAFETY/
GOVERNOR'S AUTHORIZED
REPRESENTATIVE OR DEPUTY
AUTHORIZED REP
By: � ,t� By:
Title: Fire Chief Date:
As per FEMA/State Agreement and
Date: �ovember 14, 2000 Amendmentsthereto
/� �� 3. ENCUMBERED BY:
By: GGe-�-.
Title: Director of Emerge y Managemen -
Date: November 14, 2000
By:
Date:
A certified copy of the resolution authori2ing the SUB-GRANTEE to enter into this Sub-grant
Agreement and designating person(s) to execute this Sub-grant Agreement must be attached
hereto. A sample resolution form is attached hereto as Exhibit V.
MPS-DEM ] �
July. 2000
STA'3`E OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE O���` �
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Program: Federal Disaster Assistance
FEDERAL AUDIT REQUIREMENTS
DR-1333
EXHIBIT I
1. For sub-recipients who are state (includes Indian tribes) or local governments
If the SUB-GRANTEE expends total direct and indirect federai assistance of:
** Equal to or in excess of $300,000 or more per year, the SUB-GRANTEE
agrees to obtain a financial and compliance audit made in accordance ti�ith
the Single Audit Act of 1984 (Public Law 98-502) and the federal Office
of Management and Budget (OMB) Circular A-133. The law and circular
provide that the audit shail cover the entire operations of the SUB-
GRANTEE government or, at the option of the SUB-GRANTEE
government, it may cover departments, agencies or establishments that
received, expended, or otherwise administered federal financial assistance
during the year.
Audits shail be made annually unless the state or local government has, by January 1,
1987, a constitutional or statutory requirement for less frequent audits. For those
governments, the cognizant agency shall permit biennial audits, covering both years, if
the government so requests. It shall also honor requests for biennial audits by govern-
ments that have an administrative policy calling for audits less frequent than annuai, but
only for fiscal years beginning before January 1, 1987.
2. For SUB-GRANTEES who are institutions of higher education, hospitals, or other
nonprofit organizations:
If the SUB-GRANTEE expends total direct and indirect federal assistance of $300,000 or
more per year, the SUB-GRANTEE agrees to obtain a financial and compliance audit
made in accordance with OMB Circular A-133. The audit must be organization wide
audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However,
when the $300,000 or more was expended under only one program, the SUB-GRANTEE
may have an audit of that one program.
Audits shall usually be made annually, but not less frequently than every two years.
3. Ali audit shall be made by an independent auditor. An independent auditor is a state or
local govemment auditor or a public accountant who meets the independence standards
specified in the General Accounting Office's Standards for Audit of Governmental
OrQanizations, Programs. Activities, and Functions.
MPS-DEM 1 ]
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Prooram: Federal DisasterAssistance DR-1333
4: The audit report shall state that the audit �vas performed in accordance with the provisions
of OMB Circular A-133 as applicable.
The reporting requirements for audit reports shall be in accordance with the American
Institute of Certified Public Accountants (AICPA) Statement on Auditing Standazds
(SAS) 58, "Reports on Audited Financial Statements" or, SAS 62, "Special Reports", as
applicabie.
The reporting requirements for audit reports on compliance and intemal controls shall be
in accordance with AICPA's SAS 63, "Compliance Auditing Applicable to Govemmental
Entities and Other Recipients of Govemmentat Financial Assistance" and Statement of
Position (SOP) 89-6, "Auditors' reports in Audits of State and Local Govemmental
Units."
In addition to the audit report, SUB-GRANTEE shall provide comments on the findings
and recommendations in the report, including a plan for corrective action taken or
planned and comrnents on the status of corrective action taken on prior findings. If
corrective action is not necessary a statement describing the reason it is not should
accompany the audit report.
The SUB-GRANTEE agrees that FEMA, the Legislative Auditor, the State Auditor and
any independent auditor designated by FEMA shali have such access to SUB-
GRANTEE's records and financial statements as may be necessary for FEMA to comply
with the Single Audit Act and the OMB Circular A-133, as applicable.
6. Recipients of federal financial assistance from SUB-GRANTEES aze also required to
comply with the Single Audit Act and the OMB Circular A-133 as applicable
The SUB-GRANTEE agrees to re[ain documentation to support the schedule of federal
assistance.
Required audit reports must be filed with the Office of the State Auditor, Single Audit
Division and with the Department of Pubiic Safety, within 30 days after the completion of
the audit, but no later than one year after the end of the audit period.
The Department ofPubIic Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street. Suite 126
St. Paul, Minnesota 55101-5126
MPS-DEM
luly, 2000 IZ
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE p\.1�
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�am: Federal Disaster Assistance DR-1333
9. Recipients expending more than $300,000 in federal funds are to submit one copy of the
audit report within 30 days after issuance to the clearinghouse at the followin� address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
MPS-DEb1 � 3
July. 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE ('� ��1\Y
LTNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Proe„racn: Federal Disaster Assistance
FEDERAL ASSURANCES
DR-U'33
EXHIBIT II
SUB-GRANTEE will comply with the Intergovernmental Personnel Act of 1970
(42 U.S.C. §§ 4728-4763) relating to prescribed standards for merit systems for
programs funded under one of the nineteen statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of Personnel Administration
(5 C.F.R. 900, Subpart F).
2. SUB-GRANTEE will comply with the Lead-Based Paint Poisoning Prevention
Act (42 U_S.0 §§ 4&Ol et seq.) which prohibits the use of lead based paint in
construction or rehabilitation of residence structures.
SUB-GRANTEE will comply with all federal statutes relating to non-
discrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color, or national origin; (b) Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. §§ 1681-1683, and 1685-1686) which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. §794) which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975 as amended (42 U.S.C. §§
610]-6107) which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended, relating to
non-discrimination on the basis of drug abuse; (� the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatirient and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to non-discrimination on the basis of alcohol
abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912
(42 U.S.C. 290 dd-3 and 290 ee-3), as amended relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of
1968 (42 U.S.C. § 3601 et seq.), as amended relating to non-discrimination in the
sale, rental or financing of housing; (i) any other non-discrimination provisions in
the specific statue(s) under which application for federal assistance is being made,
and (j) the requirements on any other non-discrimination Statute(s) which may
apply to the Sub-grant Agreement. When applicable, SUB-GRANTEE will
comply with Executive Order 11246 of September 24, 1965 entitied "Equal
Employment Opportunity", as amended by Executive Order 11375 of October 13,
1967 and as supplemented in Department of Labor regulations (41 CFR part 60}.
(All construction contracts awarded in excess of $10,000 by grantees and their
contractors or sub-grantees).
MPS-DEM ] 4
luly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
4. SUB-GRANTEE will comply, or has already complied, with the requirements of
Titles II and III of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and
equitable treatment of persons displaced or whose property is acquired as a resuIt
of federal and federally assisted progianis. These requirements apply to all
interests in real property acquired for project purposes regardless of federal
participation in purchases. For acquisition/relocation projects funded as a result of
the FEMA-1333-DR presidential disaster declaration, the purchase of any real
properry under a qaalified buy-out program shall not constitute the making of
Federal financial assistance available to pay all or part of the cost of a program or
project resulting in the acquisition of real property or in any owner of real property
being a displaced person (within the meaning of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970).
5. SUB-GRANTEE will comply, as applicable, with the provisions of the Copeland
"Anti-Kickback" Act (18 USC 874), and the Contract Work Hours and Safety
Standards Act (40 U.S. 327-330) regarding tabor standards for federalty assisted
construction sub-agreements, as supplemented by Department of Labor
Regulations.
6. SUB-GRANTEE will comply with environmental standards or requirements
which may be prescribed pursuant to ihe following: (a) institution environmental
quality control measures under the National Environmental Policy Act of 1969
(P.L. 9]-190) and Executive Order (EO) 11514; (b) Environmental Policy Act of
1969 (P.L. 9I-190) and Executive Order (EMO) 1 I514; (c} notification of
violating facilities pursuant to EO 11738; (d) protection of wetlands pursuant to
F.n 71990• (el evaluation of flood ha�ards in floodnlains in accordance with EO
11988; (� assurance o�project consistency with the approved state management N
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.
§§1451 et seq.); (g) compliance with all applicable standards, orders, or
requirements issued under section 306 of the Clear Air Act (42 U.S.C. 1857(h),
section 508 of the Clean Water Act (33 U.S.C. 1368, and Environmental
Protection Agency regulations (40 CFR part I S}.
7. SUB-GRANTEE will comply with the Wild and Scenic Rivers Act of 1968 (16
O.S.C. §§ 1271 et seq.) ielatedto rotectiri `—
p - g comjionenfs or poteritiat cdmponenYs
of the national wild and scenic rivers system.
8. SUB-GRANTE$ will assist the STATE in assuring compliance with Section 106
of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470),
EO 11593 (identification and preservation of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
MPSDEM
1uly. 2000 I S
STATEDF MINNESOTA O` �1 \�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�ram: Federal Disaster Assistance DR-1333
9. SUB-GRANTEE will comply with mandatory standards and policies relating to
energy efficiency which are contained in the state energy conservation plan issued
in compliance with the Energy Policy and Conservation Act (P.L. 94-163).
MPS-DEM 16
July. 2000
STATE OF MINNESOTA U` r�I �0
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Gramor Program: Federal Disaster Assistance DR-1333
EXI-IIBIT III
Disaster Declazation #: DR-1333 Declaration Date: June 27, 2000 CFDA 83.544
Disaster
#:123-58000-00
SITB=GRANTEE
SUB-GRANTEE: City of Saint Paul
Street: 100 East I lth St.
City: St. Paul, MN 55101
TION.
County: Ramsey
Authorized Representative (Name and Title): Alan Bataglia, Director of Emergency Management
TelephoneNumber: (fi51)228-6212 FacsimileNumber: (651)228-6255
APPROVED AMOUNT
Federal Shaze (75% match): $485,088.53
Administrative Cost: $13,935.69
(100% federal funding)
Total Federal Share . $499,024.22
*State Shaze (15% match):
Sub-Grantee Share (10% match):
Total Sub-grant Agreement:
$97,015.00
$E4,681.18
$660,720.40
I*Pursuant to Clause II, Section A, pazagraph 2 of this Sub-grant Agreement
, , _ , -:. �
,
� ,_ e E � � �
STATE;GONTAC3'"INF�RIvIATIQN ::
Contact Persons: Liz Keeler, PA Grants Coordinator - 651 215-6937 TTY: 651 282-6555
And Phone # Sharon Kelly, PA Recovery Manager - 651 296-0458 FAX: 651 296-0459
John Gibson, Deputy PA Recovery Manager - 651 296-0489
Mailing Address: Minnesota Division of Emergency Management
444 Cedar Street, Suite 223
St. Paul, Minnesota 55101-6223
1�
MPS-DEM
July, 2000
STATE OF MINNESOTA O� r � l�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�ram: Federal Disaster Assistance
DR-1333
EXHIBIT IV
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS
This certification is required by the regulations implementing the New Restrictions on Lobbying,
44 CFR Part 18. The undersigned certifies, to the best of his or her knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying;' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
awazd documents for all sub-awards at ali tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.)
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fail to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
A1an Bataglia, Directoi of Emergency Mana$ement
Name and Title of Authorized Representative
�� �./
November 14, 2000
Signature Date
MPS-DEM I
July. 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
RESOLUTION
D �—'
DR-1333
EXHIBIT V
RESOLUTION AUTHORIZING EXECUTION OF SUB-GRANT AGREEMENT
Be it resolved that
(Name of Organization/Local Unit of Government)
enter into a Sub-grant Agreement with the Division of Emergency ManagemenY in the Minnesota
Departsnent of Public Safety for the program entitled Public Assistance (Infrastructure) Program
for FEMA 1333 DR-MINNESOTA.
hereby authorized
(Name and Title of authorized official)
to execute and sign such Sub-grant Agreements and amendments as are necessary
to impiement the project on behalf of
(Organization/Local Unit of Government)
I certify that the above resolution was adopted by the
(Executive Body)
on
(Date)
SIGNED:
(Signature)
(Title)
(Date)
MPS-DEM
luly, 2000
(Organization/Local Unit of Government)
WITNESSBTH:
(Signature)
(Title)
(Date)
19
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 1235800Q-00
APPLlCAN7 NAME ST. PAUI CITY OF
SUBDNISION
FEMA PW # 116 VSN 0 REF# 57
� �..��r
PREPARED DATE OS/07/2000
REPORT DATE 09/77/2000 13:35
Q INF
� NON-INF
� REC
CATEGORY D. Water Control Facilities COUN7Y RAMSEY FUNDING OPTION
STD PROJECT NO. 499 PROJECT TITLE WATER CONTROL FACILITIES
PROJECTED CMPLTN DT 12/27/2001 ACTUAL CMPLTN DT WORK COMPLETE AS OF 08/07/2000
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DONSOEGAARD
ROLE pAC
STATE
DATE O8lG7D 082�200�
PACKAGEIDIO
AMOUNT ELIG 51.930.11
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE �8/21l20�a
COST SHARE0.75
100 %
PRIORITYNOrmal
PW REVtEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW MARTINDALE,PEGGY OS/12/2000
FINAL REVIEW DODINI,RONALD OS/16/2000
MT PROP Q Yes � No VALIDATED � Yes � No
PNP Ql1ESTtONS � Yes � No STA7E RVWD 0 Yes � No
ATTACH Q Yes � No
�oes the Scope of Work change the pre-disaster conditions at the site? Q Yes � No Q Unsure
Special Considerations issues included? � Yes � No Q Unsure
Is there insurance coverage on this facility? 0 Yes � No Q Unsure
Hazard Mitigation proposal included? Q Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME STORM DRAIN SYSTEM
ADDRESS
an
SITE NUMBER'I - LOCATION
CITY WIDE
Latitude 44.9444
Longitude 93.0931
STATE MN ZIP
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
STORM RESULTING IN LOCALIZED FLOODING AND DAMAGE TO THE CITY STORM DR41N SYSTEM PER 9 WORK
ORDERS.
SITE NUMBER 1- SCOPE OP WORK
LABOR, MATERIAL AND EQUIPMENT TO REPAIR STORM DRAIN IN ACCORDANCE WITH ATTACHED WORK
ORDERS.
COST ESTIMATE
ITEM N� Si CO�D� MATERIAL ANDfOR DESCRIPTION UOM QTY UNlT PRtCE COST
1 0 90Q7 �gOR LS 1 51,200.44 51,20Q.44
2 0 9008 EQUIPMENT LS 1 $707-54 5707.54
3 0 9009 �TERIAL LS 1 $22.t3 Sz2.t3
Eligible Amounts:
Total (this version) $1,930.11
ToWI Oblig To Date $1,930.11
Unobligated+Obligated $7,930.'I1
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., 0 Yes � No � Unsure
buildings, equipment,vehicies,etc.)?
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 723-58000-00
APPLICANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 116 VSN 0 REF# 57
c � _'1 \4�
PREPARED DATE 08/07/2000
REPORT DATE 09/'17/2000 13:35
Q INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
p Is the damaged facility located wdhin a floodplain or coastal high hazard area and/or dces it have an � Yes � No Q Unsure
impact on a floodpiain or wetlandl
g Is the damaged facility or item of work Iocated within or adjacent to a Coastal Bartier Resource System O yes � No � Unsure
Unit or an Othefwise Protected Area?
q Will the proposed facility repairs/reconstruction change the pretJisaster conditions (e.g., footprint, � Yes � No Q Unsure
material, IopGon, ppacity,use or function)?
5 Does the applipnt have a hazard mitigation proposal or would the applicant like technicai assistance 0 Yes � No Q Unsure
for a hazard mitigation proposal?
g Is the damaged faciilty on the National Register of Historic Places or the state historic listing? Is ft older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site? '
� Are there any pristine or undisturbed areas on, or near, the prqect site? Are there large tracts of
forestland?
g Are there any hazardous materials at or adjacent to the damaged faciliTy and/or item of work?
Q Yes � No � Unsure
Q Yes � No � Unsure
g Are there any other environmental or wntroversial issues associated with the damaged facility and/or � Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfED REVIEWED
Initiai Compiete Eligibte DON SOEGAARD pmartin2 08/11/2000 08/122000
PAP Complete Etigible aosburn OS/18/2000 0811912000
Final Complete Eligible rdodini 08/12/2000 08l162000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLJCAN7 NAME ST. PAUL qTY OF
SUBDIVISION
FEMA PW # 117 VSN 0 REF# 53
CATEGORY A. Debris Removal COUNTY RAMSEY
STD PROJECT NO. '199 PROJECT TIT�E DEBRIS REMOVAL
PROJECTED CMPLTN OT t2l27l2000 AC7UAL CMPLTN DT
p�.��i
PREPARED DATE �8/07/2000
REPORT DATE 09/17/2000 13:36
Q INF
� NON-INF
Q REC
FUNDING OPTION
WORK COMPLETE AS OF 08/03l2000
COST SHARE0.75
72 °/
ELIGIBILI7YYes AMOUNTELIG$597,785.00 PRIORITYNorznai
BEGIN DESIGN D7 BEGIN CONSTR DT PW REVIEWER DATA
END DESIGN DT END CONSTR DT REVIEWER NAME DATE
INITIAL REVIEW OSBURN,ANITA 08242000
PREPARER DON SOEGAARD FINAL REVIEW DODINI,RONALD OS/242000
ROLE PAC DATA SOURCE Paper
STATE MT PROP Q Yes � No VALIDATED � Yes Q No
DATE OBIGTD 08/24/2000 PACKAGE DATE 08/24/2000 pNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
PACKAGE ID 15 A7TACH Q Yes � No
Does the Scope of Work change the predisaster conditions at the site? � Yes � No Q Unsure
Special Consfderations issues included? � Yes � No Q Unsure
Is there insurance coverage on this facilityl Q Yes � No Q Unsure
Hazard Mitigation proposal included? - � Yes � No Q Unsure
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL CIN OF
SUBDIVISION
FEMAPW# 117 VSN 0 REF� 53
SITE NUMBER 1
PACILITY NAME CITY FACILITIES AND RIGHT OF WAY
ADDRESS
crrv
STATE MN ZIP
SITE NUMBER'I - LOCATION
CiTY WIDE
SITE NUMBER �- DAMAGE DIMENSIONS AND DESCRIPTION
Latitude 44.9444
Longitude 93.0931
PREPARED DATE 08/07/2000
ot-1�4'
REPORT DATE 09/17/2000 13:36
Q INF
� NON-INF
Q REC
DISASTER EVENT GENERATED ABOUT 35,000 CY OF VEGETATIVE DEBRIS CITY WIDE. OVER 165 TREES WERE
UPROOTED
CITY WIDE AND NUMEROUS TREE BRANCHES BROKEN. CITY STREETS WERE STREWN WITH SILTAND
VEGETATfVE DESRtS.
SITE NUMBER 1-SCOPE OF WORK
t LABOR, EQUIPMENT, AND CONTRACT WORK TO GATHER, PICKUP, TR4NSPORT DEBRIS TO THE RECYCLE
CENTER AT 2165
PIG'S EYE ROAD.
2 CONTRACT WORK TO TUB GRIND DEBRIS AT RECYCLE CENTER.
3 OVERTIME LABOR AND EQUIPMENT TO SWEEP AND REMOVE DEBRIS FROM CITY STREETS WORK TO BE
COMPLETED:
4 CONTRACT WORK TO REMOVE OR GRIND UPROOTED STUMPS, REMOVE HA7ARDOUS LIMBS, AND
CONCRETE DEBRIS
DAMAGED CONCRETE WALKS FROM UPROOTED TREES AND PROPERLY DISPOSE.
5 CONTRACT WORK TO SEPARATE WOOD MULCH INTO BURNABLE FUEL AND SAWDUST FILL MATERIAL.
6 CONTRACT WORK TO BLEND SAWDUST FILL MATERIAL ON SITE WITH OTHER MATERIAt SO SE USED AS
LANDFILL
COVER. APPLICANT HAS PROVIDED INFORMATION TO INDICATE A ZERO 0 VALUE OF BURNABLE MATERIAL
SEPAR4TED IN
ITEM 5 AS ITS COMMERCIAL VALUE IS EQUAL TO THE COST OF TR4NSPORTAND STORAGE WHICH IS TO BE
BORN BY THE CITY.
COST ESTIMATE
ITEM V�SI�Jj OD MATERIAL AND/OR DESCRIPTION � UOM I Q7y � UNIT PRICE COST
1 0 0000 WORK COMPLETED LS 1 $.00 $0.�0
2 0 9999 CONTRACT-SEMPLE-PICKUP, HAULING, DEIiVERY LS 1 $167,785.00 $"t67,785A0
3 0 9999 CONTRACT-SMC-TUB GRINDING-ESTIMATE LS 1 565,000.00 $65,000.00
4 0 9999 LABOR, OT WlBENEFITS-ESTIMATED LS 7 $130,000.00 $130,000.00
5 0 9008 EQUIPMENT LS 1 585,000.00 $55,000.00
6 0 9999 WORK TO BE COMPLETED ESTIMATED LS 1 5.00 $0.00
7 0 99g9 CANTRACT-REMOVElOISPOSE OF TREES. LIMBS LS t 550,000.00 $50,000.00
S 0 9999 CONTR4CT-SCREENWG OPERATION AT DUMP SITE LS 1 $80,000.00 $80,000.00
9 0 9999 CONTRACT-SAWDUST PROCESSING ON SITE LS t 520,000.00 $20,000.0�
Eligible Amounts: ToWI (this version) $597,785.00
Total Obiig To Date $597,785.00
Unobligated+Obligated $597,785.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. "123-58000-00
APPLI�ANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 117 VSN 0 REF# 53
PREPARED DATE 08/07/2000 � � ��, �
REPORT DATE p9/17/2000'13:36
Q INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of wodc have insurance coverage and(or is it an insurable risk (e.g., � Yes � No � Unsure
buildings, equipment,vehiGes,etc.)?
2 Is the damaged facitity tocated within a floodplain or wastal high hazard area andlor dces if fiave an O Yes � No � Unsure
impact on a floodpiain or wetland? .
g is ihe damaged faciltty or +tem of work located within or adjacent to a Coastal Barrier ftesource System Q Yes � No � Unsure
Unit or an Othenvise Protected Area?
q Wili the proposed facility repairs/reconstmdion cfiange the pre-disaster conditions (e.g., footprint, � Yes � No 0 Unsure
material, location, capacity,use or function)?
5 Does ihe applicant have a hazard mitigation proposal orwould the applicant like technical assistance O Yes � No Q Unsure
for a hazard m@igation proposal?
6 Is the damaged facility on the National Register of Historic Piaces or the state historic listing? ls it older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pris[ine or undisturbed areas on, or near, the projectstte? Are there large tracts of
forestland?
g Are there any hazardous materiais at or adjacent to the damaged facility and/or item of work?
� Yes � No � Unsure
Q Yes � No Q Unsure
g Are there any other environmental or controversial issues associated with the damaged facility and/or O Yes � No Q Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
:nitial Complete Eligible aosburn
�,itiai Complete Eligible DON SOEGAARD pmartin2
=inal Complete Eligible rdodini
=inal Complete Eligible rdodini
GENERAL COMMENTS
3/24-RD THIS PW WILL BE SUPPLEMENTED AS FINAL ELIGIBLE COSTS ARE IDENTIFIED.
OS/24/2000 0812412000
08/11/2000 OS/12/2000
08/24Y2000 08/24/2000
08/12/2000 08/16/2000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 723-55000-00
APPLICANT NAME ST. PAUL CITY OF
$UBDIVISION
FEMA PW # 178 VSN 0
CATEGORY C. Roads 8 Bridges
REF# 54
COUNTY R4MSEY
STD PROJECT NO. 399 �pROJECT TITLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 1?J27l2001 ACTUAL CMPLTN DT
ELIC�IBILITY Yes
BEGIN DESIGN D7
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PqC
STATE
DATE OBLGTD 08/21/2000
PACKAGE ID 10
AMOUNT EIIG $27,049.00
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08/21/2000
PREPARED DATE 08/06/2000 4\�� tY
REPORT DATE 09/17/2000 1336
Q INF
� NON-INF
(� REC
FUNDING OPTION COST SHARE0.75
WORK COMPLETE AS OF 08103/2000
ZQ o�
PRIORITYNormal
PW REVIEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW MARTINDALE,PEGGY OS/12/2000
FINAL REVIEW DODINI,RONALD 08/18J2000
MT PROP Q Yes � No VALIDATED � Yes � No
PNP QUESTIONS Q Yes � No STATE RVWD � Yes Q No
ATTACN Q Yes � Na
Does the Scope of Work change the pretJisaster conditions at the site?
Special Considerations issues included?
Is there (nsurance coverage on this facility?
Hazard Mitigaiion proposal induded?
SITE NUMBER 1
FACILITY NAME VARIOUS ROADS
ADDRESS
arv
SITE NUMBER � - LOCATION
CITY WIDE
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Q Yes � No � Unsure
Latitude 44.9444
Longitude 93.0931
STATE MN ZIP
SITE NUMBER �- DAMAGE DIMENSIONS AND DESCRIPTION
THE CITY HAD PERFORMED CHIP AND SEAL WOftK ON VARIOUS STREETS IN THE CITY JUST PRIOR TO THE
7Rl00 DISASTER
EVENT. GENERATED DEBRIS CITY WIDE, WHICH WAS STOCKPILED IN THE CITY RIGHT OF WAY IN VARIOUS
LOCATIONS ADJACENT
TO THE CHIP AND SEAL WORK. WHEN THE CONTRACTORS REMOVED THE DEBRIS PILES, THEY DAMAGED
AREAS OF THE
NEW CHIP AND SEAL IN 155 LOCATIONS PER THE ATTACHED LIST. TOTAL AREA DAMAGED IS APPROXIMATELY
27, 049 SY.
SITE NUMBER �- SCOPE OF WORK
LABOR, MATERIAL, AND EQUIPMENT TO REWORK THE DAMAGED AREAS
COST ESTIMATE
,tTEM S�N OD MATERIAL AND/OR DESCRIPTION ISOM QTY UNIT PRICE COST
1 0 3080 CHIP AND SFAI (SINGLE) SY 27049 $1.00 $27,049.00
EligibVeAmounts: Total(thisversion) 527,04900
Toql Oblig To Date $27,049.00
Unobligated+Obligated 527.04900
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL CITY OF
SUBDIVISION
FEMAPW# 118 VSN 0 REF# 54
SPECIAL CONSIDERATtONS
� Does the damaged facildy or item of work have insurance wverage and/or is it an insurab(e risk (e.g., � Yes � No Q Unsure
buiidings,equipmentvehicles,etc.)? -
y Is the damaged facility located within a floodplain or coastal high hazard area andlor does it have an � Yes � No � Unsure
impact on a floodplain or wetland?
g Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Q Yes � No Q Unsure
Unit or an Otherwise Proteded Area?
q Wiil the proposed facility repairs/reconstruction change the pre-0isaster conditions (e.g., footprint, Q Yes � No � Unsure
materiai, location, capacity,use or fundion)? _
PREPAREDDATE 08/062000 a����o
REPORT DATE 09/17l2000 13:36
Q INF
� NON-INF
Q REC
5 Does the applicant have a hazard mitigation proposal or would the applirant like techniral assistance � Yes � No Q Unsure
for a hazard mitigation proposai?
g Is the damaged facility on the Nationai Register of Historic Places or the state historic listing? Is it older Q Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project sde? Are there Iarge trects of
foresUand?
Q Yes � No
� Unsure
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of work?
Q Yes � No
Q Unsure
g Are there any other environmental or controversial issues associated with the damaged faciliry andlor Q Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfED REVIEWED
Initial Complete Eligible DON SOEGAARD pmaAin2 08/11/2000 08/12/2000
Nistorical Complete Eligible DONALD HAMILTON dhamilto 08/162000 OS/17/2000
MitigationStaff Complete Eligible HENRYRIEDESEL hriedese 08/16/2000 08/17/2000
PAP Complete Eligible aosburn 08/18/2000 08/19/2000
Final Complete Eligible rdodini OS/17/2000 08/782000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLICAN7 NAME ST. PAUL CITY OF
' SUBDIVISION
FEMA PW # 719 VSN 0
CATEGORY C. Roads & BridQes
REF# 56
COUNTY RAMSEY
STD PROJECT NO. 399 PROJECT TITLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 12/27/2001 ACTUAL CMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PqC
STATE
DATE OBLGTD 08/21/2000
PACKAGE ID 10
AMOUNT ELIG $4,98420
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08l21/2000
PREPAREDDATE 08/06/2000 O�`�
REPORT DATE pg(t7/2000 13:36
Q INF
� NON-INF
Q REC
PUNDINGOPTION COSTSHARE0.75
WORK COMPLETE AS OF OS/03/2000 . 90 %,
PRIORITYNormal
PW REVIEWER DATA
REVIEWER NAME DATE
INITIALREVIEW MqRTINDALE,PEGGY 08/7y2000
FINALREVIEW DODINI,RONALD 081�6/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RV WD Q Yes � No
ATTACH Q Yes � No
Does the Scope of Work change the pre-disaster conditions at the site?
Special Considerations issues included?
is there insurance coverage on this facility?
Hazard Mitigation proposal inGuded?
SITE NUMBER 1
FACILITY NAME TRAFFIC SIGNAIS AND LtGHTING
ADDRESS
crrr
SITE NUMBER 1 - LOCATION
CITY WIDE
STATE MN ZIP
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
Q Yes � No Q Unsure
Q Yes � No 0 Unsure
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Latitude 44.9444
Longitude 93.0931
STORM EVENT AND FAtLING TREES DAMAGED STREET LIGHTS, TRqFFICS SIGNS, AND TR4FFIC SIGNALS CITY
WiDE 7 WORK
ORDERS FOR STREET LIGHTS, 5 WORK ORDERS FOR TRAFFIC SIGNS, AND 56 WORK ORDERS FOR TR4FFlC
SiGNALS WERE
ISSUED TO ADDRESS STORM DAMAGE.
SISE NUMBER 1- SCOPE OF WORK
LABOR, MATERIALS AND EQUIPMENT TO PERFORM REPAIRS TO STREET LIGHTS, TRAFFICS SIGNS, AND
TRAFFiC SIGNALS
PER WORK ORDER LISTINGS ATTACHED.
COST ESTIMATE
•ITEM SN OD MATERIAL AND/OR DESCRIPTION UOM QTY UNI7 PRICE COST
t D 0000 WORKCOMPLETEDACTUALCOSTS LS t $.00 $0.00
2 0 9007 LABOR LS 1 $2.574.17 52.574.'17
3 0 9008 EQUIPMENT LS � $486.90 5486.90
4 0 9009 MATERIAL LS 1 57,223.13 y7,223'13
5 0 0000 WORK TO BE COMPLETED ESTIMATED LS 1 5.00 S� OQ
PROJECT WORKSHEET REPORT
DECLAR4TION NO. FEMA-MN - DR1333 PREPARED DATE OS/O6/2000 Q���t�
FIPS NO. 723-58000-00 " REPORT DATE 09/17/2000 13:36
APPLICANT NAME ST. PAl1L GITY OF
Q INF
6UBDIVISION � NON-INF
FEMAPW# t19 YSN 0 REF# 56 . QftEC
COST ESTIMATE
IT� Si� N OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST
6 0 9999 STREET LIGHTING REPAIR LS 1 g700.00 5700.00
Eligible Amounts- Total (this version)
ToWI Oblig To Date
Unobligated + Obligated
SPECIAL CONSIDERATIONS
� Dces the damaged facility or item of work have insurance coverage and/or is R an insurable risk (e.g., � Yes � No
buildings, equipment,vehiGes,etc.)?
$4,98420
$4,984.20
$4,98420
Q Unsure
y Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an � Yes � No � Unsure
impact on a floodplain or wetland7
3 Is the damaged facility or Aem of work located within or adjacent to a Coastal Barrier Resourte System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed facility repairsfreconstrudion change the pre-disaster conddions (e.g., footprint, � Yes � No Q Unsure
material, location, capacity,use or function)?
5 Does the aQplicant have a hazard mitigation proposal or woufd the app{icant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposal?
COMMENTS : APPEAR 70 BE NO COST-EFFECTIVE MITIGATION OPPORTUNITY AVAILABLE.
D, QUAN 8/16/00
g Is the damaged facility on the National Register of Historic Places or the state historic listing? Is d older O Yes � No � Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of � yes � No � Unsure
forestland?
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? � Yes � No Q Unsure
g Are there any other environmental or controversial issues associated with the damaged facility and/or O Yes � No 0 Unsure
item of work?
REVIEW
PW REQUIRED REVIEWS
REVIEW ASStGNED DATE DATE
STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfEp REVIEWED
Initial Complete Eligible DON SOEGAARD pmartin2 08/11/2000 08/12/2000
Mitigation Staff Complete Eligible DENNIS QUAN dquan OS/16/2000 08/76/2000
Environmental Complete Eligibie DONALD HAMILTON dhamitto 08/16/2000 OS/76/2000
P/�P Compiete Eligible aosbum 68l1812600 08/19/2900
Final Compiete Eligible rdodini 08/16/2000 OS/16/2000
GENERAL COMMENTS
08/16/2000 - BASED ON INFORMATION PROVIDED BY THE APPLICANT, THE SCOPE OF WORK FOR THIS PROJECT
QUALIFIES AS A STATUTORY EXCLUSION (57A7EX) UNDER 44 CFR PART 70. ANY CHANGE TO THE APPROVED
SCOPE OF WORK WILL REQUIRE RESUBMISSION FOR RE-EVALUATION FOR COMPLIANCE WITH THE NATIONAL
ENVIRONMENTAL POLICY ACT. NON-COMPLIANCE WITH THIS REQUIREMENT MAY JEOPARDIZE THE RECEIPT OF
FEDERAL FUND�NG. THE APPLICANT IS REQUIRED TO OBTAIN AND COMPLY WITH ALL LOCAL STATE AND
FEDERAL PERMITS. D.HAMILTON
PROJECT WORKSHEET REPORT
DECLARqTION NO. FEMA-MN - DR1333 ,
FIPS NO. '123-58000-00
APPLICAN7 NAME ST. PAUI CITY OF
SUBDIVISION
FEMA PW # 119 VSN 0 REF# 56
PREPARED DATE 08/062000 b I•
REPORT DATE p9/17/200a 13:36
Q INF
� NON-INF
Q REC
PROJEGT WORKSHEET REPORT
DECLqRATION NO. FEMA-MN - DR1333
FIPS NO. 123-56000-00
APPLICANT NAME ST. PqUL CITY OF
6UBDIVYSION
FEMA PW � 121 VSN 0 REF# 76
CATEGORY G. Recreational or Other COUNTY RAMSEY
STD PROJECT NO. 799 PROJECT TITLE RECREATIONAL OR OTHER
PROJECTED CMPLTN DT 19J27/2001 qCTUAL CMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE pAC
STATE
DASE OSLGTD 08/22/2000
PACKAGEIDt'I
AMOUNT ELIG $4,250.00
BEGIN CONS7R DT
ENp CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08/22/2000
PREPARED DATE 08/07l2000 � ��1\�
REPORT DATE 09/7 7/2000 7 3:36
Q iNF
� NON-INF
Q REC
FUNDING OPTION COST SHARE0.75
W�RK COMPIETE AS OF 68l032000
PRIORITYNortnal
0 %
PW REVIEWER DATA
REVIEWER NAME DATE
INITIALREVIEW POWERS,WILIIAM 08/212000
FINAL REVIEW DODINI,RONALD 08/22/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
ATfACH (J Yes � No
Does the Scope of Work change the pre-disaster conditions at the sRe?
Special Considerations issues {nduded?
Is there insurance coverage on this facility?
Hazard Mitigation proposal included?
SITE NUMBER 1
FACI�ITY NAME SUEDE HOLLOW STREqMBED
ADDRESS
crn
SITE NUMBER 1 - LOCATION
SUEDE HOLLOW PARK
STATE MN ZIP
SITE NUMBER 1• DAMAGE DIMENSIONS AND DESCRIPTION
Q Yes � No � Unsure
Q Yes � No � Unsure
Q Yes � No � Unsure
� Yes � No � Unsure
Latitude 44.96'12
Longitude 93.0731
APPROXIMATELY 150 CY OF SILT DEPOSITED IN TWO FABRICATED PONDS. POOL #1 IS APPROXIMATELY 30' X
40'
WITH A 40' X 5' EXTENSION TO THESPILLWAY. WATER IS CURRENTLY 2" TO 3" DEEP, fT WAS 2' TO 3' DEEP. IT
WAS 2' 3'
PRIOR TO THE DISASTER EVENT. THE LOWER POOL IS ABOUT 180 FT LONG. THE UPSTREAM END IS SILTED
ABOUT 2 FEET DEEP,
THE AREA BEING TRAPEZOIDAL, APPROXIMATELY 60' X 3Q' X 60' X 5'
SlTE NUMBER �- SCOPE OF WORK
EXCAVATE, TRANSPORT AND DISPOSE OF APPROXIMATELY 150 CY OF SILT FROM THE TWO POOLS.
COST ESTIMATE
TEM Q OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST
1 0 999g CON7R4CT PROPOSAL LS � �4,25p 00 $4,250.00
Eligible Amounts: ToWf (this version) �4,250.00
Totai Oblig To Date $4,250.00
Unobligated+Obligated $4,250.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - OR1333 PREPARED DATE 08/07/2000
FIPS NO. 123-58000-00 REPORT DATE 09!'17/2000 7336 � ,_1, r
APPLICANT NAME ST. PAUL CITY OF
SUBDNISION - Q INF
� NON-ItJF
FEMA PW # 121 VSN 0 REF# 76 � REC
SPECIAL CONSIDERATIONS
� Does the damaged facility or ifem of woctc have insurance coverage andior is it an i�surabfe risk (e.g„ Q Yes � No � Unsure
buildings, equipment,vehicles,etc.)?
y Is the damaged facility Iocafed within a floodpfain or wasta{ high fiazard area and/or does ii have an � Yes � No Q Unsure
impad on a floodplain orwetland?
g is the damaged facifity or 0em of work located within or adacent to a Coastal Barzier Resource System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed faciliry repairs/reconstrudion change the pre�isaster conditions (e.g., footprint, � Yes � No Q Unsure
material, location, capacity,use or function)?
5 Does the applicant have a hazard mdigation proposal or wouid the appiicant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposal?
6 Is the damaged facility on the National Register of Historic Piaces or the state historic listing? Is it older Q Yes � No Q Unsure
than 50 years? Are tfiere more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of
forestland?
Q Yes � No
Q Unsure
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of woric?
0 Yes � No
� Unsure
y Are there any other environmental or controversial issues associated with the damaged faciiity and/or 0 yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible DON SOEGAARD wpowers OS/19/2000 08/21/2000
Environmental Complete Eli9ible KATHLEEN GAYNOR kgaynor OSl21l2000 08l21l2000
rinal Complete Eligibie rdodini OS/21/2000 0822/2000
GENERAL COMMENTS
TH1S CAT G SH011LD BE CHANGED TO CAT A, AS ALL OF THE ELIGI6LE WORK IS DEBRIS REMOVAL. RD-8/16
I CONCUR, WNPB/20.
8l21/00 SILTING HAS OCCURRED REPEATEDLY AS DESCRIBED 1M ATTACHMENT. REFERRED TO HAZ MIS.
KGAYNOR, ENV'L SPECIALIST
08/21/2000 - BASED ON INFORMAT�ON PROVIDED BY 7HE APPLICANT, THE SCOPE OF WORK FOR THIS PROJECT
QUALIFIES AS A STATUTORY EXCLUSION (STATEX) UNDER 44 CFR PART 10. ANY CHANGE TO THE APPROVED
SCOPE OF WORK WILL REQUIRE RESUBMISSION FOR RE-EVALUATION FOR COMPLIANCE WITH TNE NATIONAL
ENVIRONMENTAL POLICY ACT. NON-COMPLIANCE WITH THIS REQUIREMEN7 MAY JEOPARDIZE THE RECEIPT OF
FEDERAL FUNDING. THE APPLICANT IS REQUIRED TO OBTAIN AND COMPLY WITH ALL LOCAL STATE AND .
FEDERAL PERMITS. KGAYNOR, ENV'L SPECIALIST
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333 PREPARED DATE 08/79/2000 �' -� ` d
FIPS NO. 123-58000-00 REPORT DATE p9(17l200a 13:38 i
APPLICANT NAME ST. PAUL CITY OF Q INF
$UBDIVISION
� NON-INF
FEMA PW # 308 VSN 0 REF# '100 Q REC
CATEGOftY 6. Protective Measures COUN7Y RAMSEY FUNDING OPTION COST SF4ARE0.75
STD PROJEC7 NO. 299 PROJECT TITLE EMERGENCY PROTECTNE MEASURES
PROJECTED CMPLTN 6T1?12772000 ACTUALCMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PAC
STATE
DATE OBLGTD 09/08/2000
PACKAGEID22
AMOUNT ELIG $2,710.'19
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 09/08/2000
WORK COMPLETE AS OF 08/'1712000 . �00 I
PRIORIIYNortnal
—PW REVIEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW DODINI,RONALD 09/07/2000 �
FINAL REVIEW POWERS,WILLIAM 09/07/2000 I
MT PROP � Yes � No VAIIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD � Yes � No
ATTACH � Yes � No
Does the Scope of Work change the pre�isaster co�ditions at the site? 0 Yes � No � Unsure
Speciai Considerations issues included? Q Yes � No Q Unsure
Is there insurance coverage on this faciiity? � Yes � No Q Unsure
Hazard Mitigation proposal included? � Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME CITY
ADDRESS
aTr
SITE NUMBER 1 - LOCATION
CIN WIDE
STATE MN ZIP
Latitude 44.9444
Longitude 93.0931
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
STORM EVENT CAUSED EXTENSIVE CALL OUTS AND HA7ARDS CITY WIDE TO RESPOND TO EMERGENCY
CONDITIONS AND CLEAR THE PUBLIC RIGHT OF WAY.
SITE NUMBER 1- SCOPE OF WORK
COST OF INCIDENTAL SUPPLIES REQUIRED TO RESPOND TO THE EMERGENCY. OVERTIME LABOR AND
EQUIPMENT
FOR EMERGENCY PUMPING AND GENERATORS FOR SEWER PUMP STATIONS.
COST ESTIMATE
ITEM G� S� OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST �
1 0 9999 SAFETY SUPPLIES LS 1 $2,240.97 52,240.97
2 0 9999 LABOR OT W.BENFITS LS 1 $115.97 $115.97
3 0 9008 EQUfPMENT LS t ,�353.25 5353.25
EligibleAmounts: Total(thisversion) 5
Total Obfig To Date $z.7��.t9
Unobligated i Obligated $2,710.19
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., 0 Yes � No Q Uns�re
buildings, equipment,vehicles,etc.)?
PROJECT WORKSHEET REPORT
DECLARATION N0. FEMA-MN - DR1333
FlPS NO. 123-58000.p0
APPLICANT NAME ST. PqUL CITY OF
SUBDIVISION
FEMA PW # 308 VSN 0 REF# 700
61-'1�
PREPARED DATE 08/79/2000
REPORT DATE 09/77/2000 13:38
� INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
2 Is the damaged facility located within a floodplain or coastal high hazard area andlor does it have an Q Yes � No Q Unsure
impact on a floodplain orwetland?
3 Is the damaged facility or item of work located within or adjacent to a Coastal Bartier Resource System O Yes � No � Unsure
Und or an Otherv✓ise Proteded Area?
q Wii� the proposed facility repairs/reconstruction change the pre-disaster condRions (e.g., footprint, Q Yes � No Q Unsure
material, �ocation, capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance Q Yes � No � Unsure
for a hazard mitigation proposaf?
g Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or uadistu�bed areas on, or neac, the project site? Are there large trads of
forest�and?
g Are there any hazardous materiais at or adjacent to the damaged facitity and/or item of work?
Q Yes � No 0 Unsure
� Yes � No Q Unsure
y Are there any other environmental or controversial issues associated with the damaged facility and/or Q Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible rdodini 09/OtY2000 09/07l2000
Final Complete Eligible wpowers 09l0772000 69l07f2000
PROJECT WORKSHEET REPORT
DECLARATION NO. fEMA-MN - DRt333
FIPS NO. '123-58000-00
APPLICAN7 NAME ST. PAUL CITY OF"
SUBDIVISION
FEMA PW # 309 VSN 0 REF# . 55
CATEGORY C. Roads & Bridges COUN7Y RAMSEY
S7D PROJECT NO. 399 PROJECT i7TLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 72/27/2001 ACTUAL CMPLTN DT
ELIGIBIIITY Yes
BEGIN DESIGN D7
END DESIGN DT
PREPARER DONSOEGAARD
ROLE pqC
STATE
DATE OBLGTD 09/08/2000
PAGKAGEID22
AMOUNT ELIG $8,07621
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 09/08/2000
PREPARED DATE OS/19/2000 • l � 1�!
REPORT DATE 09/17/2000 7338
Q INF
� NON-INF
Q REC
FUNDING OPTION
COSTSHAREp7g
WORK COMPLETE AS OF 08/17/2000
PRIOWTYNortnaV
'W REVIEWER D/
$0 %
REVIEWER NAME DATE
INITIAL REVIEW DODINI,RONRLD 09/07/2000
FINALREVIEW POWERS,WILLIAM 09/07/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
ATTACH Q Yes � No
Does the Scope of Work change the pre-disaster conditions at the site? � Yes � No 0 Unsure
Special Considerations issues included? Q Yes � No � Unsure
Is there insurance wverage on this facility? � Yes � No 0 Unsure
Hazard Mitigation proposal inGUded? � Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME SIDEWALKS
ADDRESS
cirr
SITE NUMBER 1 - LOCATION
VARIOUS LOCATIONS CITY WIDE
Latitude 44.9811
STATE MN ZIP
Longitude 93.0407
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
DISASTER EVENT CAUSED NUMEROUS TREES TO FALL WITHIN THE CITY. VARIOUS UPROOTED TREES
DAMAGED SIDEWALKS IN 15 LOCATIONS PER THE ATTACHED LIST. APPROXIMATELY 1670 SQUARE FEET OF
SIDE WALK WAS DAMAGED CITY WIDE. CONTINUING STUMP REMOVAL PER THE ATTACHED LIST MAY RESULT
IN ADDITIONAL DAMAGE
TO SIDE WALKS.
SITE NUMBER 1- SCOPE OF WORK
LABOR, MATERIALS , AND EQUIPMENT TO REPAIR DAMAGED SIDEWALK AREAS PER ATTACHED LIST. NOTE:
ADDiTIONAL
DAMAGE MAY OCCUR TO SIDEWALKS AS DAMAGED UPROOTED TREES ARE REMOVED. THE APPLICANT HAS
BEEN
ADVISED TO MAINTAIN ACCUR4TE RECORDS OF ADDITIONAL LOCATIONS WHERE THE ADDITIONAL DAMAGE
OCCURRED
AND THE COST OF REPAIR. THIS INFORMATION IS TO BE PROVIDED TO THE STATE EMERGENCY SERVICES AS
SOON
AS PRACTICAL, BUT NO LATER THAN SIX MONTHS AFTER COMPLETING ITS LAST SMALL PROJECT. THE CITY
HAS AN EXISTING CONTRACT WITH GUNDERSON BROTHERS FOR FOR SIDEWALKS REPAIR. ONE SECTION OF
SIDEWALK WAS REQUIRED UNDER A SEPARATE CONTR4CT WITH DANNER, INC.
PROJECT WORKSHEET REPORT
OECLARATION NO. FEMA-MN - OR1333
FIPS NO. 123-58000-00
APPL�CANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 309 VSN 0 REF# 55
PREPARED DATE 08l192000 Q' �r�� f/
REPOR7 DATE pg/� 7/z000 13:38
Q INF
� NON-INF
Q REC
COST ESTIMATE
ITEML�CO�D_F MATERIALAND/ORDESCRIPTION UOM QTY UNITPRICE COST
1 0 9999 CONTRACT COST GUNDERSON BROTHERS LS 1 55,828.01 55.828.07
2 0 9999 CONTRACTCOSTDANNER WC LS 1 $2,24820 52.24820
Eligi6le Amounts: Total (this version) $8,07621
ToWI Oblig To Date 58.07627
Unobligated+Obligated $8.07621
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., � Yes � No Q Unsure
buildings, equipment,vehicles,etc.)?
y is the damaged facility Iocated within a floodplain or coastal high hazard area and/or does it have an Q Yes � No � Unsure
impad on a floodplain or wetland? �
g Is the damaged facility or item of work focated within or adjacent to a Coastal Barrier Resource System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed faciliry repairs/reconstruction change the pre-disaster conditions (e.g., footprint, � Yes � No Q Unsure
material, loration, capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposai?
COMMENTS : NO COST EFFECTIVE ALTERNATIVES AVAILABLE FOR MITIGATION
OPPORTUNITY. KRIEDESEL PA 09/07/00
g is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older O Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of � Yes � No Q Unsure
forestland?
g Are there any hazardous materials at or adjacent to the damaged facifiry and/or item of work? Q Yes � No � Unsure
y Are there any other environmental or controversial issues associated with the damaged facility andlor � Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible rdodini 09/01/2000 09/07/2000
Ertvironmental Complete Eligible JEANNE MILLIN jmillin 09/07/2000 09/07/2000
M+tigation Staff Complete Eligible FlENRY RIEDESEL hriedese 09f07l2000 09/07J2000
Final Complete Eligible wpowers 09/07/2000 09/07/2000
,l
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL C4TY OP
SUBDNISION
PROJECT WORKSHEET REPORT
FEMA PW # 309 VSN 0 REF# 55
GENERAL COMMENTS
JMILLIN- 09/07Y2000 - BASED ON WFORMATION PROVIDED BY THE APPLICAM, THIS ACTION IS CATEGORICALLY
EXCLUDED FROM THE PREPARATION OF AN ENVfRONMENTAL IMPACT STATEMENT OR ENVIRONMENTAL
ASSESSMENT UNDER 4d CFR PART 10.8 (D)(2)(XV): ANY CHANGES TO THE SCOPE OF WORK WILL REQUIRE
RESUBMISSION THROUGH THE STATE TO FEMA AND REQUIRES RE-EVALUATION fOR COMPLIANCE WITH
NATIONAL ENVIRONMENTAL POLICIES. THE APPLICANT IS RESPQNSIBLE FOR OBTAINING AND COMPLYING WITH
ALL LOCAL, STATE AND FEDERAL PERMITS. NON-COMPLIANCE WITH THIS REQUIREMENT MAY JEOPARDIZE
RECEIPT OF FEDERAL FUNDS
PREPARED DATE 08/19/2000
REPORT DATE 09/17/2000 13:38
Q INF
� NON-INF
Q REC
o�-'�ul
MITIGATION COMMENT: NO COST EFFECTIVE ALTERNATIVES AVAILABLE FOR MI7IGATION OPPORTUNfIY.
KRIEDESEL PA 09/07/00
. G''�Ivla`�AL
Presented By:
Referred To:
OF
RESOLUTION
PAUL, MINNESOTA
Council File # O\� �t�
Green Sheet# 103157
a�
Committee: Date
i RESOLVED, that the City of Saint Paul enter into a Sub-grant Agreement with the Division of Emergency
z Management in the Minnesota Department of Public Safety for the program entitled Infrastructure
a Program for FEMA 1333-DR-MINNESOTA, and
4
s BE 17 FURTHER RESOLVED, that the City Council authorizes the City of Saint Paul to enter into,
s and Fire Chief Timothy Fuller or Assistant Fire Chief Alan Bataglia to implement, an agreement with the
� State of Minnesota.
,o
ii
�z
73
14
15
76
17
18
19
20
21
�
23
24
25
26
27
28
29
30
31
32
33
34
Requested by Department of:
Fire & Safety Service
By:
Approval m nded b irector of Financial Services:
By:
Adopted by Councii: Date ,� �� a�o�
' For pro ed by City Attorne :
Adoption Certified by Council Secretary:
C � Y�
BY� �,.,._ � _ i–'c .
Approved by Mayor for Submission to Council:
Approved by Mayor: Date �� �� � � F����
By: C/� S�c.� ���'�-�I/�`�
By: �jy( —�
n � �1 �4�
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED , �
�ire and safery Services 6/15/01 GREEN SHEET No 103157
CONTACT PERSON 8 PHONE INRIAUDA7E INRIAUDATE
Asst. Chiaf AI Bataglia 228-6212 1�,��„ro.��oR_ 5�m�,���
MUST BE ON COUNCIL AGENDA BY (DATE)
�CRYAITORMEY �Y /�LRYGLERK
�FNPNGW-SERVICESDF. • B FNANCWLSQNIOG4'�G
�WYORfORASSS�ANT1_ ❑
TOTAL # OF SIGNATURE PAGES _1 (CLIP ALL LOCATIpNS FOR SIGNATURE)
CTION REQUESTED "
To approve the attached Council Resolution authorizing the City of Saint Paul to enter into a Sub-grant Agreement with the
Division of Emergency Management in the Minnesota Department of Public Safety to recover costs incurred for severe storms
dated May 17, 2000 through July 12, 2000.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING �UESTIONS:
1. Has this persoNfirtn ever worked untler a contract for this departmenY?
PLANNING COMMISSION YES NO
CIB COMMITfEE 2. Has this persoNfirtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this persoNfirtn possess a skill not nortnally possessed by any current city employee?
VES NO
4. Is Nis person�rm a targeted ventloR
YES NO
Fxplain all yes answers on separate sheet and ariach to green sheet
INITIATING PROB�EM ISSUE, OPPORTUNITV (WHO, WHAT, WHEN, WHERE, WHY)
The City of Saint Paul is required, as a political subdivision receiving federal financial assistance under the Public �4ssistance
Program, to have the attached Councii Resolution passed identifying Fire Chief Timothy Fuller and Assistant Fire Chief Alan
Bataglia as signature authorities for ali Sub-grant Agreements and amendments as are necessary to implement this project on
behalf of the City.
ADVANTAGESIFAPPROVED . „ : i..�
The City will recover costs incurred.
�Ui� � � ����
DISADVANTAGESI�APPROVED
None. . '
DISADVANTAGES IF NOT APPROVED " ' ` "„�°° "'" „ _ , _ - -_ _
Public Assistance Program funds could not be used to offset costs incurred by the Ciry.
TOiAL AMOUN7 OF TRANSACTION COSTIREVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVIN NUMBER V2�IOUS
� FINANQAL MFORMATION (EXPLAIN)
STATE OF MINNESOTA � ` �r„�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
ITNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
DIVISION OF EMERGENCY MANAGEMENT
SUB-GRANT AGREEMENT
PUBLIC ASSISTANCE (INFRASTRUCTCJRE) PROGRAM
Agency P07 FY 2001 Vendor Number: 036 842 �Ol
Total Amount of Contract: $596,039.22 Object Code: SB00
Accounting Distribution 1: Accounting Distribution 2:
Fund: 300 Fund: 100
Appr: 255 Appr: 255
org/sub 2342 org/sub: 2342
rept cat: 33PA rept cat: 33ST
amount:$499,024.22
minus offset advance: $0
adjusted total: $499,024.22 amount: $97,015.00
Document # 2000- 5�0 (o / Federal Line # O1 State Line # 02
Notice to SUB-GRANTEE: If SUS-GRANTEE is other than a govemmental agency, it is required
by Minnesota Statutes, Section 270.66 to provide iu social secwity number or Minnesota Tax
Identification number if it does business with the State of Minnesota. This information may be
used on the enforcement of federal and state tas laws. Supplying these numbers could result in
action to require you to file state taac returns and pay delinquent state tar liabilities. THIS SUB-
GRANT WILL NOT BE APPROVED UNLESS THESE NIJMBERS ARE PROVIDED. These
numbers will be available to federal and state tax authorities and state personnel involved in the
payment of state obligations.
DR-1333
THIS SUB-GRANT AGREEMENT, which shall be interpreted pursuant to the laws of the State
of Minnesota, between the STATE OF MINNESOTA, acting through its Department of Pubiic
Safety, Division of Emergency Management (tiereinafter referred to as the "STATE") and the
City of Saint Paul, Soc. Sec. or MN Tas ID. No. 8 G 2 5 0 9 5 , Federal Employer ID. No.(if
applicable) 41- 6 0 0 5 5 21 (hereinafter referred to as the "SUB-GRANTEE"),
witnesseth that:
MPS-DEM
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
[INDER T'f� PUBLIC ASSISTANCE (INFRASIRUCTUIZE) PROGRAM
Grantor Program: Fedeial Disaster Assistance
DR-1333
WHEREAS, pursuant to Minnesota Statutes Chapter 12, Execurive Orders 94-Z0, and the
FEMA-State Agteement designated FEMA 1333 DR-MII�INESOTA and amendments thereto,
under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,
as amended, 42 USC 5121 et se .("the Stafford Act"), in accordance with 44 CFR
206.44/206.202, the STATE is empowered to receive, allocate and disburse federal aid monies
made available through the Federal Emergency Management Agency (FEMA); and
WHEREAS, the STATE is the aixthorized Grantee in the FEMA-State Agreement, FEMA-1333-
DR-MINNESOTA and amendmenLs Yhereto, which delineates the terms in which federal
assistance will be provided to SUB-GRANTEES; and
WHEREAS, SUB-GRANTEE has applied for assistance, and is eligible and authorized to
receive such funds under this grant program as per the eligibility requirements stated in the State
ofMinxuota Admi�:istrative Plan and Procedures for the Pub[ic Assistance (Infrast�ucture)
Program (Pf1J (MPS-DEM 07/00); and
WFIEREAS, there has been a presidential disaster declarafion based on damage resulting from
severe storms, tornadoes and flooding on May 17, 2000 to July 26, 2000; expect that_reasonable
expenses which were incurred in anticipation of and immediately preceding such event may be
eligible; and
NOW, THEREFORE, it is mutually agreed that the STATE shall grant and the SU$-GRANTEE
shall receive funds through this prograzn, and SUB-GRANTEE shall comply with all aspects of
the Public Assistance (Infrastructure) Program (PA), and shall use funds provided by this Sub-
grant in accordance with the term s of this agreement:
I. SUB-GRANT'EE'S DUTIES AND RESPONSIBILI"TIES.
A. S�L B-�'i s comp y v�n e e e s�dnstr�tio
Programs, as stated below:
SUB-GRANTEE certifies that the SUB-GRANTEE has the legal autIiority
to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share
of project costs) to ensure proper planning, management and completion
of the project described in this Sub-gant Agreement.
MPS-DEM
July,2000
2. SUB-GRANTEE will give FEMA, the Comptroller General of the United
States, and the STATE, through their authorized representatives, access to
and the ri�t to examine a11 records, books, papers, or documents related
to the assistance; and will establish a proper accounting system in
accordance with gener'�ly accapted accounting standards or agency
directives. �' o
� —
`� U
�- C.
�
�
0
L•' `
^
4- �
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE �\�1t�
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Proaram: Federal Disaster Assistance
DR-1333
3. SUB-GRANTEE shall be responsible for keeping records that fully
disclose the amount and disposition of project funds. The accounting
procedures utilized by the SUB-GRANTEE shall provide for the accurate
and timely recording of the receipt of funds and expenditures.
4. SUB-GRANTEE will comply with the requirements of FEMA in regard to
the drafting, review, and approval of construction plans and specifications.
5. SUB-GRANTEE will provide and maintain competent and adequate
engineering supervision at the construction site to ensure that the work is
completed and conforms with the approved plans and specifications.
6. SUB-GRANTEE will establish safeguards to prohibit SUB-GRANTEE's
employees from using their positions for any purpose that constitutes or
presents the appearance of personal or organizationai conflict of interest,
or personal gain.
7. SUB-GRANTEE will comply with the provisions of the Hatch Act (5
U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of
employees whose principal employment activities are funded in whole or
in part with federal funds and with the Certification Regarding Lobbying,
contained in Exhibit IV, hereby incorporated by reference and made a part
of this Sub-grant Agreement and St3B-GRANTEE has filed with the State
the certification contained in EXHIBIT IV.
8. If identified on the attached Project Worksheet, SUB-GRANTEE �vill
comply with the flood insurance purchase requirements of Section
102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234), 44
CFR part 206, subpart I, which requires SUB-GRANTEE in a special
flood hazard area to participate in the program and to purchase flood
insurance if the total cost of insurable construetion and acquisition is
$S,OQO or more.
9. SUB-GRANTEE will compiy with all applicable requirements of all
federal laws, Executive Orders, regulations and policies goveming this
program including, but not limited to, those referenced in EXHIBIT II,
which is hereby incorporated and made part of this Sub-grant Agreement.
MPS-DEM
luly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
LTNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
B. SUB-GRANTEE sliall perform its duties in accordance with the State of
Minnesota Administrative Plan and Procedures for the Public Assistance
(Infrasttucture) Program (PA) (MPS-DEM 07l00), and as to the requirements
contained in the State of Minnesota Applicant's Guidebook on Major Disaster
Assistance Procedures for the Public Assistance (Infrastructure) Program
(PA) revised 07/00 (hereinafter referred to as the "PA Guidebook"). These
documents wiil be provided to the SUB-GRANTEE by ttte STATE.
SUB-GRANTEE further agrees to carry out the work described on each eli ible
Project Worksheet, hereby attached to the SUB-GRANTEE'S copy of this Sab-
grant Agreement and incorporated by reference and made a part of this Sub-grant
Agreement. Original Project Worksheets shall be kept on file by the STAT'E
with the STATE'S copy of the Sub-grant Agreement and shatl be housed by the
STATE at the STATE'S central office, located in the Minnesota Division of
Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-
6223.
C. SUB-GRANTEE assures that funds provided and allocated through this sub-grant,
as described on the eti ible Project Worksheet(s) provided in support ofthis Sub-
grant Agreement, will be used as approved and directed by the STATE.
II. CONSIDERATION AND TERMS OF PAYMENT
A. Consideration for all services performed and goods or materials supplied by SUB-
GRANTEE pursuant to this Sub-grant Agreement shaIl be paid by the STATE as
Compensation shall be consistent with the Stafford Act and applicable
regulations, "PA Guidebook," and eli ible Project Worksheets of this
Sub-grant Agreement.
2. The total obligation of the STATE for all STATE compensation and
reimbursement to SUB-GRANTEE shall not exceed the "State Share"
"State Share" for this Infrastructure Pro�ram that is necessarv for the
pavment stated as the "State Share" (see EXHIBIT III of the Sub-grant
Agreementl. If the "State Shaze" is not apnropriated bv the Le¢islature
the SUB-GRANTEE shail be resnonsible for this amount
D1PS-DEA9
July, 2000
STATE OF MINNESOTA O� �1 ��
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�am: Federal Disaster Assistance
DR-] 333
The total obligation of the STATE for allocation and disbursement of
federal (FEMA) funds for all compensation and reimbursement to SUB-
GRANTEE shall not exceed the "Federal Share" and "Administrative
Costs" amounts stated in EXHIBIT III of this Sub-eFant A2reement.
B. Terms of Reimbursement
Federal assistance will be made available by the STATE, within the limits
of funds available from Congressional appropriations for such purposes, in
accordance with the Stafford Act, Executive Orders 12148 and 12673, and
applicable regulations found in Title 44 of the Code of Federal
Regulations (CFR), as amended, and currently applicable handbooks.
2. Payment of Claims
a. Federal (FEMA) Funds - Small Projects
The STATE shall make payment of the federal funds for small
projects, as defined in the "PA Guidebook," as soon as practicable
after federal approval of funding. However, failure to complete a
project may require that the federal payment be refunded.
b. Federal (FEMA) Funds - Large Projects
The STATE shall make payment of the federal funds for large
projects, as defined in the "PA Guidebook," when the approved
work is completed, the Project Completion and Certification
Report required by Clause II. B. 3 of this Sub-grant Agreement, is
returned to the STATE, and the STATE and FEMA have approved
the payment of claims. The STATE will provide partial payments
of federal funds to the SUB-GRANTEE to cover costs already
incurred on large projects if the SUB-GRANTEE submits the
Request for Advance of Funds Form provided by the STATE, and
provides documentation in support of its costs inc]uding proof of
payment. The partial payments will not exceed 90% of the federal
share of the project.
c. State Share - All Projects
The STATE will provide the State Share once al] work has been
completed and required documentation has been provided in
support of the SUB-GRANTEE's costs as described in paragraph 3
MPS-DEM
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDBRAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
I�7:��}Yc3
below, and if and when the Minnesota State LegisIature
appropriates such funds pursuant to Clause II, Section A, paragraph
2 of the Sub-grant Agreement.
3. When the SUB-GR ANTE$ has completed its infrastructure project(s), the
SI.TB-GRANTEE is responsible for completing the "Project Completion
and Certification Report." A completed "Project Completion and
Certification Report," atong with the necessary supporting documentation
including receipts, invoices, etc., as specified in the "PA Guidebook,"
must be retumed to the STATE within 60 days of project completion to be
eligible for reimbursement.
4. If SLTB-GRANTEE determines that there will be a cost overrun, SUB-
GRANTEE is required to notify the STATE in writing as soon as SUB-
GRANTEE determines that SUB-GRANTEE will have a cost overrun.
The SUB-GRANTEE's letter to the STATE must include the dollar
amount of the overrun, the reason for the overrun, and provide appropriate
justification and documentation (invoices, copies of contracts, pictures,
etc.) to support the additionat cost. If overruns are approved by FEMA,
the SUB-GRANTEE will be notified by the STATE and an amendment to
this Sub-grant Agreement will be processed.
5. Reimbursement for the PA project costs will not be paid on any
expenditure made by the SUB-GRANTEE prior to the dates specified in
the FEMA-State Agreement, FEMA-1333-DR-MINNESOTA and
amendments thereto. The specified incident period is May 17, 2000 to
July 26, 2000, expect that reasonable expenses which were incurred in
aniirinatinn nf and imm dj�,�preceding such event mav be eligible _�
TII. CONDITIONS OF PAYMENT. All services and duties provided by SUB-GRANTEE
pursuant to this Sub-grant Agreement shal] be perFormed to the satisfaction of the STATE
and FEMA, as determined in the sole discretion of their authorized agents, and in accord
with all applicable federal, state and local laws, ordinances, rules and regulations. SUB-
GRANTEE shall not receive payment for work found by the STATE or FEMA to be
unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or
regulation.
IV. TERM OF SUB-GRANT AGREEMENT. This Sub-grant Agreement shatl be effective
upon the date that the last signature is obtained by the STATE, pursuant to Minnesota
Statutes 16C.05, Subd. 2, and shall remain in effect until all obligations set forth in this
Sub-grant Agreement have been satisfactorily fulfilled or untit December 27, 2001 �vhich
ever occurs first.
MPS-DEM
July, 2000
STATE OF MINNESOTA D ��� `�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
DR-1333
Time Limits. SUB-GRANTEES have 6 months from June 27, 2000, the date of
the declaration of a major disaster, to complete work in Cate�ory A and B and 18
months to complete the work in Categories C through G. The description of
eligible work under each category is found in the "PA Guidebook."
2. Time Extensions. If a SUB-GRANTEE determines that it will not be able to
complete its project by the date specified in this Sub-grant Agreement, it must
immediately so notify the STATE, and request a time extension. The Time
Extension form provided by the STATE should be used to request a time
extension. The SUB-GRANTEE must expiain on the time extension form why
the SUB-GRANTEE will not be able to meet the completion deadline, what
project work remains, and when it anticipates the project will be completed. Time
extensions will be allowed only by the approval of the STATE or FEMA.
V. CANCELLATION AND TERMINATION
If SUB-GRANTEE materially fails to comply with any term of this Sub-grant
Agreement whether stated in a Federal statute or regulation, an assurance, in a
State plan or application, a notice of award, or eisewhere, the STATE may take
one or more of the foilowing actions, as appropriate in the circumstances:
a. Temporazily withhold cash payments pending correction of the deficiency
by the SUB-GRANTEE or more severe enforcement action by the
STATE,
b. Disallow (that is, deny both use of funds and matching credit for) all or
part of the cost of the activity or action not in compliance,
c. Wholiy or partly suspend or terminate the current award for the SUB-
GRANTEE's program,
d. Withhold further awazds for the program, or
e. Take other remedies that may be legally available.
2. This 5ub-grant Agreement may be terminated in whole or in part by the STATE
or SUB-GRANTEE upon written notification to the STATE or FEMA, setting
forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated. However, if in the case of a partial
termination, the STATE determines that the remaining portion of the award will
not accomplish the purposes for which the award was made, the STATE may
terminate the award in its entirety.
MPS-DEM
luty, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
If at any time such funds become unavailable, this Sub-grant Agreement shall be
terminated immediately upott written notice of such fact by the STATE to SUB-
GRANTEE. In the event of such tertnination, SUB-GRANTEE shall be entitled
to payment, determined on a pro rated basis, for services satisfactorily performed.
VI. STATE'S AUTHORIZED AGENT. The STATE's authorized agent for the purposes of
administration of this Sub-grant Agceement is the Director of the Minnesota Division of
Emergency Management, or their successor. Such agent shall have final authority for
acceptance of SUB-GRANTEE's services and authorization of payments.
VII. ASSIGNMENT. SUB-GRANTEE shall neither assign nor transfer any rights or
obligations under this Sub-grant Agreement without the prior written consent of the
STATE. SUB-GRANTEE may sub-contract to provide services as described in the SUB-
GRANTEE duties. It is understood, however, the SUB-GRANTEE remains solely
responsible to the STATE for providing the projects and services described.
VIII. AMENDMENTS. Any amendments to this Sub-grant Agreement shall be in writing, and
shall be executed by the same parties who executed the original or their successors in
office.
IX. LIABILITY. To the extent permitted by law, the SUB-GRANTEE agrees to indemnify
and save and hold the STATE, its agents and employees harmless from ali claims or
causes of action arising from the performance of this Sub-grant Agreement by the SUB-
GRANTEE or SUB-GRANTEE's agent or employees. This clause shall not be construed
to bar any legal remedies SUB-GRANTEE may have for the STATE's failure to fulfill its
obligations pursuant to this Sub-grant Agreement.
X. ACCOUNTING, AUDIT AND RETENTION OF RECORDS
A. SU$-GRANTEE will estab2ish a separate account for this project and wi11
maintain fiscal records in accordance with applicable federal regulations for P.L.
100-690. SUB-GRANTEE's records, documents, and accounting procedures and
practices for this project shali be subject to the examination of the STATE's
authorized agent and by the State and/or Legislative Auditor for a minimum of six
yeazs. Fiscal records shall be retained for a period of six yeazs following
submission of the final repoit, unless SUB-GRANTEE is nofified by the STATE
to extend the retention period.
B. Should the SUB-GRANTEE expend more than $300,000 in totai federal
assistance in its fiscal yeaz, the SUB-GRANTEE shall obtain an annual financial
and compliance audit,.made by an independent aztdiTor, in accordance with the
Single Audit Act of 1984 (Public Law 98-502) and the federal Office of
MPS-DEM
July, 2000
STATE OF MINNESOTA ������
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
DR-li33
Management and Budget Circular A-133 as applicable. EXHIBIT I"Federal
Audit Requirements" is binding upon the SUB-GRANTEE and is hereby
incorporated by reference. A copy of this audit shall be submitted to the STATE
in a timely manner.
C. The books, records, documents, and accounting procedures and practices of the
SUB-GRANTEE and SUB-GRANTEE's agents relevant to this Sub-grant
Agreement shali be subject to examination by the STATE's authorized agent and
the STATE and/or Legislative Auditor for a minimum of six years.
XI. IDENTIFICATION AND SOURCE OF FLJNDING. When issuing statements, press
releases, requests for proposals, bid solicitations, and other documents describing projects
or programs funded in whole or in part with Federal money, SUB-GRANTEB will clearly
state (1) the percentage of the total cost of the program or project which wili be financed
with Federal money, (2) the dollar amount of Federal funds for the projects or program,
and (3) the source of Federal funds.
XII. WORKER'S COMPENSATION. In accordance with the provisions of Minnesota
Statutes, Section 176.182, the SUB-GRANTEE has provided acceptable evidence of
compliance with the workers' compensation insurance coverage requirement of
Minnesota Statutes, Section 176.181, Subdivision 2.
XIII. ANTITRUST. SUB-GRANTEE hereby assigns to the State of Minnesota any and all
claims for overcharges as to good and/or services provided in connection with this Sub-
grant Agreement resulting from antitrust violations which arise under the antitrust laws of
the United States or the antitrust laws of the State of Minnesota.
XIV. NONDISCRIMINATION/PREVAILING WAGE. SUB-GRANTEE agrees that in the
hiring of common or skilled labor for the performance of any work under any contract, or
any sub-contract here under, neither it nor any contractor, material supplier or vendor
shall engage in any discriminatory empioyxnent practices as such practices are defined in
Minnesota Statutes, Sections 363.03 and 181.59 or in any practices prohibited by
Minnesota Statutes, Sections 177.42 and 177.43.
XV. RECORDS AND DOCUMENTATION
For large projects, as defined in the "PA Guidebook," the SUB-GRANTEE shall
complete a Large Project Quarterly Report Form, in the format included as an attachment
to the "PA Guidebook," provided by the STATE. SUB-GRANTEE shali forward
completed Lazge Pro}ect Quarterly Report Forms to the STATE at dates set by the
STATE and shall provide all other information as may be required by FEMA or by the
STATE.
MPS-DEM
]uly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE ����`
UNDER THE PUBLIC ASSISTANCE (INFRAS'I'RUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
In Witness thereof, the parties have caused this Sub-grant Agreement to be duly executed
intending to be bound thereby.
APPROVED
DR-1333
1. SUB-GRAI3TEE 2. DEPARTMENT OF PUBLIC SAFETY/
GOVERNOR'S AUTHORIZED
REPRESENTATIVE OR DEPUTY
AUTHORIZED REP
By: � ,t� By:
Title: Fire Chief Date:
As per FEMA/State Agreement and
Date: �ovember 14, 2000 Amendmentsthereto
/� �� 3. ENCUMBERED BY:
By: GGe-�-.
Title: Director of Emerge y Managemen -
Date: November 14, 2000
By:
Date:
A certified copy of the resolution authori2ing the SUB-GRANTEE to enter into this Sub-grant
Agreement and designating person(s) to execute this Sub-grant Agreement must be attached
hereto. A sample resolution form is attached hereto as Exhibit V.
MPS-DEM ] �
July. 2000
STA'3`E OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE O���` �
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Program: Federal Disaster Assistance
FEDERAL AUDIT REQUIREMENTS
DR-1333
EXHIBIT I
1. For sub-recipients who are state (includes Indian tribes) or local governments
If the SUB-GRANTEE expends total direct and indirect federai assistance of:
** Equal to or in excess of $300,000 or more per year, the SUB-GRANTEE
agrees to obtain a financial and compliance audit made in accordance ti�ith
the Single Audit Act of 1984 (Public Law 98-502) and the federal Office
of Management and Budget (OMB) Circular A-133. The law and circular
provide that the audit shail cover the entire operations of the SUB-
GRANTEE government or, at the option of the SUB-GRANTEE
government, it may cover departments, agencies or establishments that
received, expended, or otherwise administered federal financial assistance
during the year.
Audits shail be made annually unless the state or local government has, by January 1,
1987, a constitutional or statutory requirement for less frequent audits. For those
governments, the cognizant agency shall permit biennial audits, covering both years, if
the government so requests. It shall also honor requests for biennial audits by govern-
ments that have an administrative policy calling for audits less frequent than annuai, but
only for fiscal years beginning before January 1, 1987.
2. For SUB-GRANTEES who are institutions of higher education, hospitals, or other
nonprofit organizations:
If the SUB-GRANTEE expends total direct and indirect federal assistance of $300,000 or
more per year, the SUB-GRANTEE agrees to obtain a financial and compliance audit
made in accordance with OMB Circular A-133. The audit must be organization wide
audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However,
when the $300,000 or more was expended under only one program, the SUB-GRANTEE
may have an audit of that one program.
Audits shall usually be made annually, but not less frequently than every two years.
3. Ali audit shall be made by an independent auditor. An independent auditor is a state or
local govemment auditor or a public accountant who meets the independence standards
specified in the General Accounting Office's Standards for Audit of Governmental
OrQanizations, Programs. Activities, and Functions.
MPS-DEM 1 ]
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Prooram: Federal DisasterAssistance DR-1333
4: The audit report shall state that the audit �vas performed in accordance with the provisions
of OMB Circular A-133 as applicable.
The reporting requirements for audit reports shall be in accordance with the American
Institute of Certified Public Accountants (AICPA) Statement on Auditing Standazds
(SAS) 58, "Reports on Audited Financial Statements" or, SAS 62, "Special Reports", as
applicabie.
The reporting requirements for audit reports on compliance and intemal controls shall be
in accordance with AICPA's SAS 63, "Compliance Auditing Applicable to Govemmental
Entities and Other Recipients of Govemmentat Financial Assistance" and Statement of
Position (SOP) 89-6, "Auditors' reports in Audits of State and Local Govemmental
Units."
In addition to the audit report, SUB-GRANTEE shall provide comments on the findings
and recommendations in the report, including a plan for corrective action taken or
planned and comrnents on the status of corrective action taken on prior findings. If
corrective action is not necessary a statement describing the reason it is not should
accompany the audit report.
The SUB-GRANTEE agrees that FEMA, the Legislative Auditor, the State Auditor and
any independent auditor designated by FEMA shali have such access to SUB-
GRANTEE's records and financial statements as may be necessary for FEMA to comply
with the Single Audit Act and the OMB Circular A-133, as applicable.
6. Recipients of federal financial assistance from SUB-GRANTEES aze also required to
comply with the Single Audit Act and the OMB Circular A-133 as applicable
The SUB-GRANTEE agrees to re[ain documentation to support the schedule of federal
assistance.
Required audit reports must be filed with the Office of the State Auditor, Single Audit
Division and with the Department of Pubiic Safety, within 30 days after the completion of
the audit, but no later than one year after the end of the audit period.
The Department ofPubIic Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street. Suite 126
St. Paul, Minnesota 55101-5126
MPS-DEM
luly, 2000 IZ
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE p\.1�
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�am: Federal Disaster Assistance DR-1333
9. Recipients expending more than $300,000 in federal funds are to submit one copy of the
audit report within 30 days after issuance to the clearinghouse at the followin� address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
MPS-DEb1 � 3
July. 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE ('� ��1\Y
LTNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Proe„racn: Federal Disaster Assistance
FEDERAL ASSURANCES
DR-U'33
EXHIBIT II
SUB-GRANTEE will comply with the Intergovernmental Personnel Act of 1970
(42 U.S.C. §§ 4728-4763) relating to prescribed standards for merit systems for
programs funded under one of the nineteen statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of Personnel Administration
(5 C.F.R. 900, Subpart F).
2. SUB-GRANTEE will comply with the Lead-Based Paint Poisoning Prevention
Act (42 U_S.0 §§ 4&Ol et seq.) which prohibits the use of lead based paint in
construction or rehabilitation of residence structures.
SUB-GRANTEE will comply with all federal statutes relating to non-
discrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color, or national origin; (b) Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. §§ 1681-1683, and 1685-1686) which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. §794) which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975 as amended (42 U.S.C. §§
610]-6107) which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended, relating to
non-discrimination on the basis of drug abuse; (� the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatirient and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to non-discrimination on the basis of alcohol
abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912
(42 U.S.C. 290 dd-3 and 290 ee-3), as amended relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of
1968 (42 U.S.C. § 3601 et seq.), as amended relating to non-discrimination in the
sale, rental or financing of housing; (i) any other non-discrimination provisions in
the specific statue(s) under which application for federal assistance is being made,
and (j) the requirements on any other non-discrimination Statute(s) which may
apply to the Sub-grant Agreement. When applicable, SUB-GRANTEE will
comply with Executive Order 11246 of September 24, 1965 entitied "Equal
Employment Opportunity", as amended by Executive Order 11375 of October 13,
1967 and as supplemented in Department of Labor regulations (41 CFR part 60}.
(All construction contracts awarded in excess of $10,000 by grantees and their
contractors or sub-grantees).
MPS-DEM ] 4
luly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
4. SUB-GRANTEE will comply, or has already complied, with the requirements of
Titles II and III of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and
equitable treatment of persons displaced or whose property is acquired as a resuIt
of federal and federally assisted progianis. These requirements apply to all
interests in real property acquired for project purposes regardless of federal
participation in purchases. For acquisition/relocation projects funded as a result of
the FEMA-1333-DR presidential disaster declaration, the purchase of any real
properry under a qaalified buy-out program shall not constitute the making of
Federal financial assistance available to pay all or part of the cost of a program or
project resulting in the acquisition of real property or in any owner of real property
being a displaced person (within the meaning of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970).
5. SUB-GRANTEE will comply, as applicable, with the provisions of the Copeland
"Anti-Kickback" Act (18 USC 874), and the Contract Work Hours and Safety
Standards Act (40 U.S. 327-330) regarding tabor standards for federalty assisted
construction sub-agreements, as supplemented by Department of Labor
Regulations.
6. SUB-GRANTEE will comply with environmental standards or requirements
which may be prescribed pursuant to ihe following: (a) institution environmental
quality control measures under the National Environmental Policy Act of 1969
(P.L. 9]-190) and Executive Order (EO) 11514; (b) Environmental Policy Act of
1969 (P.L. 9I-190) and Executive Order (EMO) 1 I514; (c} notification of
violating facilities pursuant to EO 11738; (d) protection of wetlands pursuant to
F.n 71990• (el evaluation of flood ha�ards in floodnlains in accordance with EO
11988; (� assurance o�project consistency with the approved state management N
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.
§§1451 et seq.); (g) compliance with all applicable standards, orders, or
requirements issued under section 306 of the Clear Air Act (42 U.S.C. 1857(h),
section 508 of the Clean Water Act (33 U.S.C. 1368, and Environmental
Protection Agency regulations (40 CFR part I S}.
7. SUB-GRANTEE will comply with the Wild and Scenic Rivers Act of 1968 (16
O.S.C. §§ 1271 et seq.) ielatedto rotectiri `—
p - g comjionenfs or poteritiat cdmponenYs
of the national wild and scenic rivers system.
8. SUB-GRANTE$ will assist the STATE in assuring compliance with Section 106
of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470),
EO 11593 (identification and preservation of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
MPSDEM
1uly. 2000 I S
STATEDF MINNESOTA O` �1 \�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�ram: Federal Disaster Assistance DR-1333
9. SUB-GRANTEE will comply with mandatory standards and policies relating to
energy efficiency which are contained in the state energy conservation plan issued
in compliance with the Energy Policy and Conservation Act (P.L. 94-163).
MPS-DEM 16
July. 2000
STATE OF MINNESOTA U` r�I �0
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Gramor Program: Federal Disaster Assistance DR-1333
EXI-IIBIT III
Disaster Declazation #: DR-1333 Declaration Date: June 27, 2000 CFDA 83.544
Disaster
#:123-58000-00
SITB=GRANTEE
SUB-GRANTEE: City of Saint Paul
Street: 100 East I lth St.
City: St. Paul, MN 55101
TION.
County: Ramsey
Authorized Representative (Name and Title): Alan Bataglia, Director of Emergency Management
TelephoneNumber: (fi51)228-6212 FacsimileNumber: (651)228-6255
APPROVED AMOUNT
Federal Shaze (75% match): $485,088.53
Administrative Cost: $13,935.69
(100% federal funding)
Total Federal Share . $499,024.22
*State Shaze (15% match):
Sub-Grantee Share (10% match):
Total Sub-grant Agreement:
$97,015.00
$E4,681.18
$660,720.40
I*Pursuant to Clause II, Section A, pazagraph 2 of this Sub-grant Agreement
, , _ , -:. �
,
� ,_ e E � � �
STATE;GONTAC3'"INF�RIvIATIQN ::
Contact Persons: Liz Keeler, PA Grants Coordinator - 651 215-6937 TTY: 651 282-6555
And Phone # Sharon Kelly, PA Recovery Manager - 651 296-0458 FAX: 651 296-0459
John Gibson, Deputy PA Recovery Manager - 651 296-0489
Mailing Address: Minnesota Division of Emergency Management
444 Cedar Street, Suite 223
St. Paul, Minnesota 55101-6223
1�
MPS-DEM
July, 2000
STATE OF MINNESOTA O� r � l�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�ram: Federal Disaster Assistance
DR-1333
EXHIBIT IV
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS
This certification is required by the regulations implementing the New Restrictions on Lobbying,
44 CFR Part 18. The undersigned certifies, to the best of his or her knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying;' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
awazd documents for all sub-awards at ali tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.)
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fail to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
A1an Bataglia, Directoi of Emergency Mana$ement
Name and Title of Authorized Representative
�� �./
November 14, 2000
Signature Date
MPS-DEM I
July. 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
RESOLUTION
D �—'
DR-1333
EXHIBIT V
RESOLUTION AUTHORIZING EXECUTION OF SUB-GRANT AGREEMENT
Be it resolved that
(Name of Organization/Local Unit of Government)
enter into a Sub-grant Agreement with the Division of Emergency ManagemenY in the Minnesota
Departsnent of Public Safety for the program entitled Public Assistance (Infrastructure) Program
for FEMA 1333 DR-MINNESOTA.
hereby authorized
(Name and Title of authorized official)
to execute and sign such Sub-grant Agreements and amendments as are necessary
to impiement the project on behalf of
(Organization/Local Unit of Government)
I certify that the above resolution was adopted by the
(Executive Body)
on
(Date)
SIGNED:
(Signature)
(Title)
(Date)
MPS-DEM
luly, 2000
(Organization/Local Unit of Government)
WITNESSBTH:
(Signature)
(Title)
(Date)
19
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 1235800Q-00
APPLlCAN7 NAME ST. PAUI CITY OF
SUBDNISION
FEMA PW # 116 VSN 0 REF# 57
� �..��r
PREPARED DATE OS/07/2000
REPORT DATE 09/77/2000 13:35
Q INF
� NON-INF
� REC
CATEGORY D. Water Control Facilities COUN7Y RAMSEY FUNDING OPTION
STD PROJECT NO. 499 PROJECT TITLE WATER CONTROL FACILITIES
PROJECTED CMPLTN DT 12/27/2001 ACTUAL CMPLTN DT WORK COMPLETE AS OF 08/07/2000
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DONSOEGAARD
ROLE pAC
STATE
DATE O8lG7D 082�200�
PACKAGEIDIO
AMOUNT ELIG 51.930.11
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE �8/21l20�a
COST SHARE0.75
100 %
PRIORITYNOrmal
PW REVtEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW MARTINDALE,PEGGY OS/12/2000
FINAL REVIEW DODINI,RONALD OS/16/2000
MT PROP Q Yes � No VALIDATED � Yes � No
PNP Ql1ESTtONS � Yes � No STA7E RVWD 0 Yes � No
ATTACH Q Yes � No
�oes the Scope of Work change the pre-disaster conditions at the site? Q Yes � No Q Unsure
Special Considerations issues included? � Yes � No Q Unsure
Is there insurance coverage on this facility? 0 Yes � No Q Unsure
Hazard Mitigation proposal included? Q Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME STORM DRAIN SYSTEM
ADDRESS
an
SITE NUMBER'I - LOCATION
CITY WIDE
Latitude 44.9444
Longitude 93.0931
STATE MN ZIP
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
STORM RESULTING IN LOCALIZED FLOODING AND DAMAGE TO THE CITY STORM DR41N SYSTEM PER 9 WORK
ORDERS.
SITE NUMBER 1- SCOPE OP WORK
LABOR, MATERIAL AND EQUIPMENT TO REPAIR STORM DRAIN IN ACCORDANCE WITH ATTACHED WORK
ORDERS.
COST ESTIMATE
ITEM N� Si CO�D� MATERIAL ANDfOR DESCRIPTION UOM QTY UNlT PRtCE COST
1 0 90Q7 �gOR LS 1 51,200.44 51,20Q.44
2 0 9008 EQUIPMENT LS 1 $707-54 5707.54
3 0 9009 �TERIAL LS 1 $22.t3 Sz2.t3
Eligible Amounts:
Total (this version) $1,930.11
ToWI Oblig To Date $1,930.11
Unobligated+Obligated $7,930.'I1
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., 0 Yes � No � Unsure
buildings, equipment,vehicies,etc.)?
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 723-58000-00
APPLICANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 116 VSN 0 REF# 57
c � _'1 \4�
PREPARED DATE 08/07/2000
REPORT DATE 09/'17/2000 13:35
Q INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
p Is the damaged facility located wdhin a floodplain or coastal high hazard area and/or dces it have an � Yes � No Q Unsure
impact on a floodpiain or wetlandl
g Is the damaged facility or item of work Iocated within or adjacent to a Coastal Bartier Resource System O yes � No � Unsure
Unit or an Othefwise Protected Area?
q Will the proposed facility repairs/reconstruction change the pretJisaster conditions (e.g., footprint, � Yes � No Q Unsure
material, IopGon, ppacity,use or function)?
5 Does the applipnt have a hazard mitigation proposal or would the applicant like technicai assistance 0 Yes � No Q Unsure
for a hazard mitigation proposal?
g Is the damaged faciilty on the National Register of Historic Places or the state historic listing? Is ft older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site? '
� Are there any pristine or undisturbed areas on, or near, the prqect site? Are there large tracts of
forestland?
g Are there any hazardous materials at or adjacent to the damaged faciliTy and/or item of work?
Q Yes � No � Unsure
Q Yes � No � Unsure
g Are there any other environmental or wntroversial issues associated with the damaged facility and/or � Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfED REVIEWED
Initiai Compiete Eligibte DON SOEGAARD pmartin2 08/11/2000 08/122000
PAP Complete Etigible aosburn OS/18/2000 0811912000
Final Complete Eligible rdodini 08/12/2000 08l162000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLJCAN7 NAME ST. PAUL qTY OF
SUBDIVISION
FEMA PW # 117 VSN 0 REF# 53
CATEGORY A. Debris Removal COUNTY RAMSEY
STD PROJECT NO. '199 PROJECT TIT�E DEBRIS REMOVAL
PROJECTED CMPLTN OT t2l27l2000 AC7UAL CMPLTN DT
p�.��i
PREPARED DATE �8/07/2000
REPORT DATE 09/17/2000 13:36
Q INF
� NON-INF
Q REC
FUNDING OPTION
WORK COMPLETE AS OF 08/03l2000
COST SHARE0.75
72 °/
ELIGIBILI7YYes AMOUNTELIG$597,785.00 PRIORITYNorznai
BEGIN DESIGN D7 BEGIN CONSTR DT PW REVIEWER DATA
END DESIGN DT END CONSTR DT REVIEWER NAME DATE
INITIAL REVIEW OSBURN,ANITA 08242000
PREPARER DON SOEGAARD FINAL REVIEW DODINI,RONALD OS/242000
ROLE PAC DATA SOURCE Paper
STATE MT PROP Q Yes � No VALIDATED � Yes Q No
DATE OBIGTD 08/24/2000 PACKAGE DATE 08/24/2000 pNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
PACKAGE ID 15 A7TACH Q Yes � No
Does the Scope of Work change the predisaster conditions at the site? � Yes � No Q Unsure
Special Consfderations issues included? � Yes � No Q Unsure
Is there insurance coverage on this facilityl Q Yes � No Q Unsure
Hazard Mitigation proposal included? - � Yes � No Q Unsure
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL CIN OF
SUBDIVISION
FEMAPW# 117 VSN 0 REF� 53
SITE NUMBER 1
PACILITY NAME CITY FACILITIES AND RIGHT OF WAY
ADDRESS
crrv
STATE MN ZIP
SITE NUMBER'I - LOCATION
CiTY WIDE
SITE NUMBER �- DAMAGE DIMENSIONS AND DESCRIPTION
Latitude 44.9444
Longitude 93.0931
PREPARED DATE 08/07/2000
ot-1�4'
REPORT DATE 09/17/2000 13:36
Q INF
� NON-INF
Q REC
DISASTER EVENT GENERATED ABOUT 35,000 CY OF VEGETATIVE DEBRIS CITY WIDE. OVER 165 TREES WERE
UPROOTED
CITY WIDE AND NUMEROUS TREE BRANCHES BROKEN. CITY STREETS WERE STREWN WITH SILTAND
VEGETATfVE DESRtS.
SITE NUMBER 1-SCOPE OF WORK
t LABOR, EQUIPMENT, AND CONTRACT WORK TO GATHER, PICKUP, TR4NSPORT DEBRIS TO THE RECYCLE
CENTER AT 2165
PIG'S EYE ROAD.
2 CONTRACT WORK TO TUB GRIND DEBRIS AT RECYCLE CENTER.
3 OVERTIME LABOR AND EQUIPMENT TO SWEEP AND REMOVE DEBRIS FROM CITY STREETS WORK TO BE
COMPLETED:
4 CONTRACT WORK TO REMOVE OR GRIND UPROOTED STUMPS, REMOVE HA7ARDOUS LIMBS, AND
CONCRETE DEBRIS
DAMAGED CONCRETE WALKS FROM UPROOTED TREES AND PROPERLY DISPOSE.
5 CONTRACT WORK TO SEPARATE WOOD MULCH INTO BURNABLE FUEL AND SAWDUST FILL MATERIAL.
6 CONTRACT WORK TO BLEND SAWDUST FILL MATERIAL ON SITE WITH OTHER MATERIAt SO SE USED AS
LANDFILL
COVER. APPLICANT HAS PROVIDED INFORMATION TO INDICATE A ZERO 0 VALUE OF BURNABLE MATERIAL
SEPAR4TED IN
ITEM 5 AS ITS COMMERCIAL VALUE IS EQUAL TO THE COST OF TR4NSPORTAND STORAGE WHICH IS TO BE
BORN BY THE CITY.
COST ESTIMATE
ITEM V�SI�Jj OD MATERIAL AND/OR DESCRIPTION � UOM I Q7y � UNIT PRICE COST
1 0 0000 WORK COMPLETED LS 1 $.00 $0.�0
2 0 9999 CONTRACT-SEMPLE-PICKUP, HAULING, DEIiVERY LS 1 $167,785.00 $"t67,785A0
3 0 9999 CONTRACT-SMC-TUB GRINDING-ESTIMATE LS 1 565,000.00 $65,000.00
4 0 9999 LABOR, OT WlBENEFITS-ESTIMATED LS 7 $130,000.00 $130,000.00
5 0 9008 EQUIPMENT LS 1 585,000.00 $55,000.00
6 0 9999 WORK TO BE COMPLETED ESTIMATED LS 1 5.00 $0.00
7 0 99g9 CANTRACT-REMOVElOISPOSE OF TREES. LIMBS LS t 550,000.00 $50,000.00
S 0 9999 CONTR4CT-SCREENWG OPERATION AT DUMP SITE LS 1 $80,000.00 $80,000.00
9 0 9999 CONTRACT-SAWDUST PROCESSING ON SITE LS t 520,000.00 $20,000.0�
Eligible Amounts: ToWI (this version) $597,785.00
Total Obiig To Date $597,785.00
Unobligated+Obligated $597,785.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. "123-58000-00
APPLI�ANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 117 VSN 0 REF# 53
PREPARED DATE 08/07/2000 � � ��, �
REPORT DATE p9/17/2000'13:36
Q INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of wodc have insurance coverage and(or is it an insurable risk (e.g., � Yes � No � Unsure
buildings, equipment,vehiGes,etc.)?
2 Is the damaged facitity tocated within a floodplain or wastal high hazard area andlor dces if fiave an O Yes � No � Unsure
impact on a floodpiain or wetland? .
g is ihe damaged faciltty or +tem of work located within or adjacent to a Coastal Barrier ftesource System Q Yes � No � Unsure
Unit or an Othenvise Protected Area?
q Wili the proposed facility repairs/reconstmdion cfiange the pre-disaster conditions (e.g., footprint, � Yes � No 0 Unsure
material, location, capacity,use or function)?
5 Does ihe applicant have a hazard mitigation proposal orwould the applicant like technical assistance O Yes � No Q Unsure
for a hazard m@igation proposal?
6 Is the damaged facility on the National Register of Historic Piaces or the state historic listing? ls it older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pris[ine or undisturbed areas on, or near, the projectstte? Are there large tracts of
forestland?
g Are there any hazardous materiais at or adjacent to the damaged facility and/or item of work?
� Yes � No � Unsure
Q Yes � No Q Unsure
g Are there any other environmental or controversial issues associated with the damaged facility and/or O Yes � No Q Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
:nitial Complete Eligible aosburn
�,itiai Complete Eligible DON SOEGAARD pmartin2
=inal Complete Eligible rdodini
=inal Complete Eligible rdodini
GENERAL COMMENTS
3/24-RD THIS PW WILL BE SUPPLEMENTED AS FINAL ELIGIBLE COSTS ARE IDENTIFIED.
OS/24/2000 0812412000
08/11/2000 OS/12/2000
08/24Y2000 08/24/2000
08/12/2000 08/16/2000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 723-55000-00
APPLICANT NAME ST. PAUL CITY OF
$UBDIVISION
FEMA PW # 178 VSN 0
CATEGORY C. Roads 8 Bridges
REF# 54
COUNTY R4MSEY
STD PROJECT NO. 399 �pROJECT TITLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 1?J27l2001 ACTUAL CMPLTN DT
ELIC�IBILITY Yes
BEGIN DESIGN D7
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PqC
STATE
DATE OBLGTD 08/21/2000
PACKAGE ID 10
AMOUNT EIIG $27,049.00
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08/21/2000
PREPARED DATE 08/06/2000 4\�� tY
REPORT DATE 09/17/2000 1336
Q INF
� NON-INF
(� REC
FUNDING OPTION COST SHARE0.75
WORK COMPLETE AS OF 08103/2000
ZQ o�
PRIORITYNormal
PW REVIEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW MARTINDALE,PEGGY OS/12/2000
FINAL REVIEW DODINI,RONALD 08/18J2000
MT PROP Q Yes � No VALIDATED � Yes � No
PNP QUESTIONS Q Yes � No STATE RVWD � Yes Q No
ATTACN Q Yes � Na
Does the Scope of Work change the pretJisaster conditions at the site?
Special Considerations issues included?
Is there (nsurance coverage on this facility?
Hazard Mitigaiion proposal induded?
SITE NUMBER 1
FACILITY NAME VARIOUS ROADS
ADDRESS
arv
SITE NUMBER � - LOCATION
CITY WIDE
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Q Yes � No � Unsure
Latitude 44.9444
Longitude 93.0931
STATE MN ZIP
SITE NUMBER �- DAMAGE DIMENSIONS AND DESCRIPTION
THE CITY HAD PERFORMED CHIP AND SEAL WOftK ON VARIOUS STREETS IN THE CITY JUST PRIOR TO THE
7Rl00 DISASTER
EVENT. GENERATED DEBRIS CITY WIDE, WHICH WAS STOCKPILED IN THE CITY RIGHT OF WAY IN VARIOUS
LOCATIONS ADJACENT
TO THE CHIP AND SEAL WORK. WHEN THE CONTRACTORS REMOVED THE DEBRIS PILES, THEY DAMAGED
AREAS OF THE
NEW CHIP AND SEAL IN 155 LOCATIONS PER THE ATTACHED LIST. TOTAL AREA DAMAGED IS APPROXIMATELY
27, 049 SY.
SITE NUMBER �- SCOPE OF WORK
LABOR, MATERIAL, AND EQUIPMENT TO REWORK THE DAMAGED AREAS
COST ESTIMATE
,tTEM S�N OD MATERIAL AND/OR DESCRIPTION ISOM QTY UNIT PRICE COST
1 0 3080 CHIP AND SFAI (SINGLE) SY 27049 $1.00 $27,049.00
EligibVeAmounts: Total(thisversion) 527,04900
Toql Oblig To Date $27,049.00
Unobligated+Obligated 527.04900
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL CITY OF
SUBDIVISION
FEMAPW# 118 VSN 0 REF# 54
SPECIAL CONSIDERATtONS
� Does the damaged facildy or item of work have insurance wverage and/or is it an insurab(e risk (e.g., � Yes � No Q Unsure
buiidings,equipmentvehicles,etc.)? -
y Is the damaged facility located within a floodplain or coastal high hazard area andlor does it have an � Yes � No � Unsure
impact on a floodplain or wetland?
g Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Q Yes � No Q Unsure
Unit or an Otherwise Proteded Area?
q Wiil the proposed facility repairs/reconstruction change the pre-0isaster conditions (e.g., footprint, Q Yes � No � Unsure
materiai, location, capacity,use or fundion)? _
PREPAREDDATE 08/062000 a����o
REPORT DATE 09/17l2000 13:36
Q INF
� NON-INF
Q REC
5 Does the applicant have a hazard mitigation proposal or would the applirant like techniral assistance � Yes � No Q Unsure
for a hazard mitigation proposai?
g Is the damaged facility on the Nationai Register of Historic Places or the state historic listing? Is it older Q Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project sde? Are there Iarge trects of
foresUand?
Q Yes � No
� Unsure
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of work?
Q Yes � No
Q Unsure
g Are there any other environmental or controversial issues associated with the damaged faciliry andlor Q Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfED REVIEWED
Initial Complete Eligible DON SOEGAARD pmaAin2 08/11/2000 08/12/2000
Nistorical Complete Eligible DONALD HAMILTON dhamilto 08/162000 OS/17/2000
MitigationStaff Complete Eligible HENRYRIEDESEL hriedese 08/16/2000 08/17/2000
PAP Complete Eligible aosburn 08/18/2000 08/19/2000
Final Complete Eligible rdodini OS/17/2000 08/782000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLICAN7 NAME ST. PAUL CITY OF
' SUBDIVISION
FEMA PW # 719 VSN 0
CATEGORY C. Roads & BridQes
REF# 56
COUNTY RAMSEY
STD PROJECT NO. 399 PROJECT TITLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 12/27/2001 ACTUAL CMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PqC
STATE
DATE OBLGTD 08/21/2000
PACKAGE ID 10
AMOUNT ELIG $4,98420
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08l21/2000
PREPAREDDATE 08/06/2000 O�`�
REPORT DATE pg(t7/2000 13:36
Q INF
� NON-INF
Q REC
PUNDINGOPTION COSTSHARE0.75
WORK COMPLETE AS OF OS/03/2000 . 90 %,
PRIORITYNormal
PW REVIEWER DATA
REVIEWER NAME DATE
INITIALREVIEW MqRTINDALE,PEGGY 08/7y2000
FINALREVIEW DODINI,RONALD 081�6/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RV WD Q Yes � No
ATTACH Q Yes � No
Does the Scope of Work change the pre-disaster conditions at the site?
Special Considerations issues included?
is there insurance coverage on this facility?
Hazard Mitigation proposal inGuded?
SITE NUMBER 1
FACILITY NAME TRAFFIC SIGNAIS AND LtGHTING
ADDRESS
crrr
SITE NUMBER 1 - LOCATION
CITY WIDE
STATE MN ZIP
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
Q Yes � No Q Unsure
Q Yes � No 0 Unsure
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Latitude 44.9444
Longitude 93.0931
STORM EVENT AND FAtLING TREES DAMAGED STREET LIGHTS, TRqFFICS SIGNS, AND TR4FFIC SIGNALS CITY
WiDE 7 WORK
ORDERS FOR STREET LIGHTS, 5 WORK ORDERS FOR TRAFFIC SIGNS, AND 56 WORK ORDERS FOR TR4FFlC
SiGNALS WERE
ISSUED TO ADDRESS STORM DAMAGE.
SISE NUMBER 1- SCOPE OF WORK
LABOR, MATERIALS AND EQUIPMENT TO PERFORM REPAIRS TO STREET LIGHTS, TRAFFICS SIGNS, AND
TRAFFiC SIGNALS
PER WORK ORDER LISTINGS ATTACHED.
COST ESTIMATE
•ITEM SN OD MATERIAL AND/OR DESCRIPTION UOM QTY UNI7 PRICE COST
t D 0000 WORKCOMPLETEDACTUALCOSTS LS t $.00 $0.00
2 0 9007 LABOR LS 1 $2.574.17 52.574.'17
3 0 9008 EQUIPMENT LS � $486.90 5486.90
4 0 9009 MATERIAL LS 1 57,223.13 y7,223'13
5 0 0000 WORK TO BE COMPLETED ESTIMATED LS 1 5.00 S� OQ
PROJECT WORKSHEET REPORT
DECLAR4TION NO. FEMA-MN - DR1333 PREPARED DATE OS/O6/2000 Q���t�
FIPS NO. 723-58000-00 " REPORT DATE 09/17/2000 13:36
APPLICANT NAME ST. PAl1L GITY OF
Q INF
6UBDIVISION � NON-INF
FEMAPW# t19 YSN 0 REF# 56 . QftEC
COST ESTIMATE
IT� Si� N OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST
6 0 9999 STREET LIGHTING REPAIR LS 1 g700.00 5700.00
Eligible Amounts- Total (this version)
ToWI Oblig To Date
Unobligated + Obligated
SPECIAL CONSIDERATIONS
� Dces the damaged facility or item of work have insurance coverage and/or is R an insurable risk (e.g., � Yes � No
buildings, equipment,vehiGes,etc.)?
$4,98420
$4,984.20
$4,98420
Q Unsure
y Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an � Yes � No � Unsure
impact on a floodplain or wetland7
3 Is the damaged facility or Aem of work located within or adjacent to a Coastal Barrier Resourte System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed facility repairsfreconstrudion change the pre-disaster conddions (e.g., footprint, � Yes � No Q Unsure
material, location, capacity,use or function)?
5 Does the aQplicant have a hazard mitigation proposal or woufd the app{icant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposal?
COMMENTS : APPEAR 70 BE NO COST-EFFECTIVE MITIGATION OPPORTUNITY AVAILABLE.
D, QUAN 8/16/00
g Is the damaged facility on the National Register of Historic Places or the state historic listing? Is d older O Yes � No � Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of � yes � No � Unsure
forestland?
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? � Yes � No Q Unsure
g Are there any other environmental or controversial issues associated with the damaged facility and/or O Yes � No 0 Unsure
item of work?
REVIEW
PW REQUIRED REVIEWS
REVIEW ASStGNED DATE DATE
STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfEp REVIEWED
Initial Complete Eligible DON SOEGAARD pmartin2 08/11/2000 08/12/2000
Mitigation Staff Complete Eligible DENNIS QUAN dquan OS/16/2000 08/76/2000
Environmental Complete Eligibie DONALD HAMILTON dhamitto 08/16/2000 OS/76/2000
P/�P Compiete Eligible aosbum 68l1812600 08/19/2900
Final Compiete Eligible rdodini 08/16/2000 OS/16/2000
GENERAL COMMENTS
08/16/2000 - BASED ON INFORMATION PROVIDED BY THE APPLICANT, THE SCOPE OF WORK FOR THIS PROJECT
QUALIFIES AS A STATUTORY EXCLUSION (57A7EX) UNDER 44 CFR PART 70. ANY CHANGE TO THE APPROVED
SCOPE OF WORK WILL REQUIRE RESUBMISSION FOR RE-EVALUATION FOR COMPLIANCE WITH THE NATIONAL
ENVIRONMENTAL POLICY ACT. NON-COMPLIANCE WITH THIS REQUIREMENT MAY JEOPARDIZE THE RECEIPT OF
FEDERAL FUND�NG. THE APPLICANT IS REQUIRED TO OBTAIN AND COMPLY WITH ALL LOCAL STATE AND
FEDERAL PERMITS. D.HAMILTON
PROJECT WORKSHEET REPORT
DECLARqTION NO. FEMA-MN - DR1333 ,
FIPS NO. '123-58000-00
APPLICAN7 NAME ST. PAUI CITY OF
SUBDIVISION
FEMA PW # 119 VSN 0 REF# 56
PREPARED DATE 08/062000 b I•
REPORT DATE p9/17/200a 13:36
Q INF
� NON-INF
Q REC
PROJEGT WORKSHEET REPORT
DECLqRATION NO. FEMA-MN - DR1333
FIPS NO. 123-56000-00
APPLICANT NAME ST. PqUL CITY OF
6UBDIVYSION
FEMA PW � 121 VSN 0 REF# 76
CATEGORY G. Recreational or Other COUNTY RAMSEY
STD PROJECT NO. 799 PROJECT TITLE RECREATIONAL OR OTHER
PROJECTED CMPLTN DT 19J27/2001 qCTUAL CMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE pAC
STATE
DASE OSLGTD 08/22/2000
PACKAGEIDt'I
AMOUNT ELIG $4,250.00
BEGIN CONS7R DT
ENp CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08/22/2000
PREPARED DATE 08/07l2000 � ��1\�
REPORT DATE 09/7 7/2000 7 3:36
Q iNF
� NON-INF
Q REC
FUNDING OPTION COST SHARE0.75
W�RK COMPIETE AS OF 68l032000
PRIORITYNortnal
0 %
PW REVIEWER DATA
REVIEWER NAME DATE
INITIALREVIEW POWERS,WILIIAM 08/212000
FINAL REVIEW DODINI,RONALD 08/22/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
ATfACH (J Yes � No
Does the Scope of Work change the pre-disaster conditions at the sRe?
Special Considerations issues {nduded?
Is there insurance coverage on this facility?
Hazard Mitigation proposal included?
SITE NUMBER 1
FACI�ITY NAME SUEDE HOLLOW STREqMBED
ADDRESS
crn
SITE NUMBER 1 - LOCATION
SUEDE HOLLOW PARK
STATE MN ZIP
SITE NUMBER 1• DAMAGE DIMENSIONS AND DESCRIPTION
Q Yes � No � Unsure
Q Yes � No � Unsure
Q Yes � No � Unsure
� Yes � No � Unsure
Latitude 44.96'12
Longitude 93.0731
APPROXIMATELY 150 CY OF SILT DEPOSITED IN TWO FABRICATED PONDS. POOL #1 IS APPROXIMATELY 30' X
40'
WITH A 40' X 5' EXTENSION TO THESPILLWAY. WATER IS CURRENTLY 2" TO 3" DEEP, fT WAS 2' TO 3' DEEP. IT
WAS 2' 3'
PRIOR TO THE DISASTER EVENT. THE LOWER POOL IS ABOUT 180 FT LONG. THE UPSTREAM END IS SILTED
ABOUT 2 FEET DEEP,
THE AREA BEING TRAPEZOIDAL, APPROXIMATELY 60' X 3Q' X 60' X 5'
SlTE NUMBER �- SCOPE OF WORK
EXCAVATE, TRANSPORT AND DISPOSE OF APPROXIMATELY 150 CY OF SILT FROM THE TWO POOLS.
COST ESTIMATE
TEM Q OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST
1 0 999g CON7R4CT PROPOSAL LS � �4,25p 00 $4,250.00
Eligible Amounts: ToWf (this version) �4,250.00
Totai Oblig To Date $4,250.00
Unobligated+Obligated $4,250.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - OR1333 PREPARED DATE 08/07/2000
FIPS NO. 123-58000-00 REPORT DATE 09!'17/2000 7336 � ,_1, r
APPLICANT NAME ST. PAUL CITY OF
SUBDNISION - Q INF
� NON-ItJF
FEMA PW # 121 VSN 0 REF# 76 � REC
SPECIAL CONSIDERATIONS
� Does the damaged facility or ifem of woctc have insurance coverage andior is it an i�surabfe risk (e.g„ Q Yes � No � Unsure
buildings, equipment,vehicles,etc.)?
y Is the damaged facility Iocafed within a floodpfain or wasta{ high fiazard area and/or does ii have an � Yes � No Q Unsure
impad on a floodplain orwetland?
g is the damaged facifity or 0em of work located within or adacent to a Coastal Barzier Resource System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed faciliry repairs/reconstrudion change the pre�isaster conditions (e.g., footprint, � Yes � No Q Unsure
material, location, capacity,use or function)?
5 Does the applicant have a hazard mdigation proposal or wouid the appiicant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposal?
6 Is the damaged facility on the National Register of Historic Piaces or the state historic listing? Is it older Q Yes � No Q Unsure
than 50 years? Are tfiere more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of
forestland?
Q Yes � No
Q Unsure
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of woric?
0 Yes � No
� Unsure
y Are there any other environmental or controversial issues associated with the damaged faciiity and/or 0 yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible DON SOEGAARD wpowers OS/19/2000 08/21/2000
Environmental Complete Eli9ible KATHLEEN GAYNOR kgaynor OSl21l2000 08l21l2000
rinal Complete Eligibie rdodini OS/21/2000 0822/2000
GENERAL COMMENTS
TH1S CAT G SH011LD BE CHANGED TO CAT A, AS ALL OF THE ELIGI6LE WORK IS DEBRIS REMOVAL. RD-8/16
I CONCUR, WNPB/20.
8l21/00 SILTING HAS OCCURRED REPEATEDLY AS DESCRIBED 1M ATTACHMENT. REFERRED TO HAZ MIS.
KGAYNOR, ENV'L SPECIALIST
08/21/2000 - BASED ON INFORMAT�ON PROVIDED BY 7HE APPLICANT, THE SCOPE OF WORK FOR THIS PROJECT
QUALIFIES AS A STATUTORY EXCLUSION (STATEX) UNDER 44 CFR PART 10. ANY CHANGE TO THE APPROVED
SCOPE OF WORK WILL REQUIRE RESUBMISSION FOR RE-EVALUATION FOR COMPLIANCE WITH TNE NATIONAL
ENVIRONMENTAL POLICY ACT. NON-COMPLIANCE WITH THIS REQUIREMEN7 MAY JEOPARDIZE THE RECEIPT OF
FEDERAL FUNDING. THE APPLICANT IS REQUIRED TO OBTAIN AND COMPLY WITH ALL LOCAL STATE AND .
FEDERAL PERMITS. KGAYNOR, ENV'L SPECIALIST
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333 PREPARED DATE 08/79/2000 �' -� ` d
FIPS NO. 123-58000-00 REPORT DATE p9(17l200a 13:38 i
APPLICANT NAME ST. PAUL CITY OF Q INF
$UBDIVISION
� NON-INF
FEMA PW # 308 VSN 0 REF# '100 Q REC
CATEGOftY 6. Protective Measures COUN7Y RAMSEY FUNDING OPTION COST SF4ARE0.75
STD PROJEC7 NO. 299 PROJECT TITLE EMERGENCY PROTECTNE MEASURES
PROJECTED CMPLTN 6T1?12772000 ACTUALCMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PAC
STATE
DATE OBLGTD 09/08/2000
PACKAGEID22
AMOUNT ELIG $2,710.'19
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 09/08/2000
WORK COMPLETE AS OF 08/'1712000 . �00 I
PRIORIIYNortnal
—PW REVIEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW DODINI,RONALD 09/07/2000 �
FINAL REVIEW POWERS,WILLIAM 09/07/2000 I
MT PROP � Yes � No VAIIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD � Yes � No
ATTACH � Yes � No
Does the Scope of Work change the pre�isaster co�ditions at the site? 0 Yes � No � Unsure
Speciai Considerations issues included? Q Yes � No Q Unsure
Is there insurance coverage on this faciiity? � Yes � No Q Unsure
Hazard Mitigation proposal included? � Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME CITY
ADDRESS
aTr
SITE NUMBER 1 - LOCATION
CIN WIDE
STATE MN ZIP
Latitude 44.9444
Longitude 93.0931
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
STORM EVENT CAUSED EXTENSIVE CALL OUTS AND HA7ARDS CITY WIDE TO RESPOND TO EMERGENCY
CONDITIONS AND CLEAR THE PUBLIC RIGHT OF WAY.
SITE NUMBER 1- SCOPE OF WORK
COST OF INCIDENTAL SUPPLIES REQUIRED TO RESPOND TO THE EMERGENCY. OVERTIME LABOR AND
EQUIPMENT
FOR EMERGENCY PUMPING AND GENERATORS FOR SEWER PUMP STATIONS.
COST ESTIMATE
ITEM G� S� OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST �
1 0 9999 SAFETY SUPPLIES LS 1 $2,240.97 52,240.97
2 0 9999 LABOR OT W.BENFITS LS 1 $115.97 $115.97
3 0 9008 EQUfPMENT LS t ,�353.25 5353.25
EligibleAmounts: Total(thisversion) 5
Total Obfig To Date $z.7��.t9
Unobligated i Obligated $2,710.19
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., 0 Yes � No Q Uns�re
buildings, equipment,vehicles,etc.)?
PROJECT WORKSHEET REPORT
DECLARATION N0. FEMA-MN - DR1333
FlPS NO. 123-58000.p0
APPLICANT NAME ST. PqUL CITY OF
SUBDIVISION
FEMA PW # 308 VSN 0 REF# 700
61-'1�
PREPARED DATE 08/79/2000
REPORT DATE 09/77/2000 13:38
� INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
2 Is the damaged facility located within a floodplain or coastal high hazard area andlor does it have an Q Yes � No Q Unsure
impact on a floodplain orwetland?
3 Is the damaged facility or item of work located within or adjacent to a Coastal Bartier Resource System O Yes � No � Unsure
Und or an Otherv✓ise Proteded Area?
q Wii� the proposed facility repairs/reconstruction change the pre-disaster condRions (e.g., footprint, Q Yes � No Q Unsure
material, �ocation, capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance Q Yes � No � Unsure
for a hazard mitigation proposaf?
g Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or uadistu�bed areas on, or neac, the project site? Are there large trads of
forest�and?
g Are there any hazardous materiais at or adjacent to the damaged facitity and/or item of work?
Q Yes � No 0 Unsure
� Yes � No Q Unsure
y Are there any other environmental or controversial issues associated with the damaged facility and/or Q Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible rdodini 09/OtY2000 09/07l2000
Final Complete Eligible wpowers 09l0772000 69l07f2000
PROJECT WORKSHEET REPORT
DECLARATION NO. fEMA-MN - DRt333
FIPS NO. '123-58000-00
APPLICAN7 NAME ST. PAUL CITY OF"
SUBDIVISION
FEMA PW # 309 VSN 0 REF# . 55
CATEGORY C. Roads & Bridges COUN7Y RAMSEY
S7D PROJECT NO. 399 PROJECT i7TLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 72/27/2001 ACTUAL CMPLTN DT
ELIGIBIIITY Yes
BEGIN DESIGN D7
END DESIGN DT
PREPARER DONSOEGAARD
ROLE pqC
STATE
DATE OBLGTD 09/08/2000
PAGKAGEID22
AMOUNT ELIG $8,07621
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 09/08/2000
PREPARED DATE OS/19/2000 • l � 1�!
REPORT DATE 09/17/2000 7338
Q INF
� NON-INF
Q REC
FUNDING OPTION
COSTSHAREp7g
WORK COMPLETE AS OF 08/17/2000
PRIOWTYNortnaV
'W REVIEWER D/
$0 %
REVIEWER NAME DATE
INITIAL REVIEW DODINI,RONRLD 09/07/2000
FINALREVIEW POWERS,WILLIAM 09/07/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
ATTACH Q Yes � No
Does the Scope of Work change the pre-disaster conditions at the site? � Yes � No 0 Unsure
Special Considerations issues included? Q Yes � No � Unsure
Is there insurance wverage on this facility? � Yes � No 0 Unsure
Hazard Mitigation proposal inGUded? � Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME SIDEWALKS
ADDRESS
cirr
SITE NUMBER 1 - LOCATION
VARIOUS LOCATIONS CITY WIDE
Latitude 44.9811
STATE MN ZIP
Longitude 93.0407
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
DISASTER EVENT CAUSED NUMEROUS TREES TO FALL WITHIN THE CITY. VARIOUS UPROOTED TREES
DAMAGED SIDEWALKS IN 15 LOCATIONS PER THE ATTACHED LIST. APPROXIMATELY 1670 SQUARE FEET OF
SIDE WALK WAS DAMAGED CITY WIDE. CONTINUING STUMP REMOVAL PER THE ATTACHED LIST MAY RESULT
IN ADDITIONAL DAMAGE
TO SIDE WALKS.
SITE NUMBER 1- SCOPE OF WORK
LABOR, MATERIALS , AND EQUIPMENT TO REPAIR DAMAGED SIDEWALK AREAS PER ATTACHED LIST. NOTE:
ADDiTIONAL
DAMAGE MAY OCCUR TO SIDEWALKS AS DAMAGED UPROOTED TREES ARE REMOVED. THE APPLICANT HAS
BEEN
ADVISED TO MAINTAIN ACCUR4TE RECORDS OF ADDITIONAL LOCATIONS WHERE THE ADDITIONAL DAMAGE
OCCURRED
AND THE COST OF REPAIR. THIS INFORMATION IS TO BE PROVIDED TO THE STATE EMERGENCY SERVICES AS
SOON
AS PRACTICAL, BUT NO LATER THAN SIX MONTHS AFTER COMPLETING ITS LAST SMALL PROJECT. THE CITY
HAS AN EXISTING CONTRACT WITH GUNDERSON BROTHERS FOR FOR SIDEWALKS REPAIR. ONE SECTION OF
SIDEWALK WAS REQUIRED UNDER A SEPARATE CONTR4CT WITH DANNER, INC.
PROJECT WORKSHEET REPORT
OECLARATION NO. FEMA-MN - OR1333
FIPS NO. 123-58000-00
APPL�CANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 309 VSN 0 REF# 55
PREPARED DATE 08l192000 Q' �r�� f/
REPOR7 DATE pg/� 7/z000 13:38
Q INF
� NON-INF
Q REC
COST ESTIMATE
ITEML�CO�D_F MATERIALAND/ORDESCRIPTION UOM QTY UNITPRICE COST
1 0 9999 CONTRACT COST GUNDERSON BROTHERS LS 1 55,828.01 55.828.07
2 0 9999 CONTRACTCOSTDANNER WC LS 1 $2,24820 52.24820
Eligi6le Amounts: Total (this version) $8,07621
ToWI Oblig To Date 58.07627
Unobligated+Obligated $8.07621
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., � Yes � No Q Unsure
buildings, equipment,vehicles,etc.)?
y is the damaged facility Iocated within a floodplain or coastal high hazard area and/or does it have an Q Yes � No � Unsure
impad on a floodplain or wetland? �
g Is the damaged facility or item of work focated within or adjacent to a Coastal Barrier Resource System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed faciliry repairs/reconstruction change the pre-disaster conditions (e.g., footprint, � Yes � No Q Unsure
material, loration, capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposai?
COMMENTS : NO COST EFFECTIVE ALTERNATIVES AVAILABLE FOR MITIGATION
OPPORTUNITY. KRIEDESEL PA 09/07/00
g is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older O Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of � Yes � No Q Unsure
forestland?
g Are there any hazardous materials at or adjacent to the damaged facifiry and/or item of work? Q Yes � No � Unsure
y Are there any other environmental or controversial issues associated with the damaged facility andlor � Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible rdodini 09/01/2000 09/07/2000
Ertvironmental Complete Eligible JEANNE MILLIN jmillin 09/07/2000 09/07/2000
M+tigation Staff Complete Eligible FlENRY RIEDESEL hriedese 09f07l2000 09/07J2000
Final Complete Eligible wpowers 09/07/2000 09/07/2000
,l
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL C4TY OP
SUBDNISION
PROJECT WORKSHEET REPORT
FEMA PW # 309 VSN 0 REF# 55
GENERAL COMMENTS
JMILLIN- 09/07Y2000 - BASED ON WFORMATION PROVIDED BY THE APPLICAM, THIS ACTION IS CATEGORICALLY
EXCLUDED FROM THE PREPARATION OF AN ENVfRONMENTAL IMPACT STATEMENT OR ENVIRONMENTAL
ASSESSMENT UNDER 4d CFR PART 10.8 (D)(2)(XV): ANY CHANGES TO THE SCOPE OF WORK WILL REQUIRE
RESUBMISSION THROUGH THE STATE TO FEMA AND REQUIRES RE-EVALUATION fOR COMPLIANCE WITH
NATIONAL ENVIRONMENTAL POLICIES. THE APPLICANT IS RESPQNSIBLE FOR OBTAINING AND COMPLYING WITH
ALL LOCAL, STATE AND FEDERAL PERMITS. NON-COMPLIANCE WITH THIS REQUIREMENT MAY JEOPARDIZE
RECEIPT OF FEDERAL FUNDS
PREPARED DATE 08/19/2000
REPORT DATE 09/17/2000 13:38
Q INF
� NON-INF
Q REC
o�-'�ul
MITIGATION COMMENT: NO COST EFFECTIVE ALTERNATIVES AVAILABLE FOR MI7IGATION OPPORTUNfIY.
KRIEDESEL PA 09/07/00
. G''�Ivla`�AL
Presented By:
Referred To:
OF
RESOLUTION
PAUL, MINNESOTA
Council File # O\� �t�
Green Sheet# 103157
a�
Committee: Date
i RESOLVED, that the City of Saint Paul enter into a Sub-grant Agreement with the Division of Emergency
z Management in the Minnesota Department of Public Safety for the program entitled Infrastructure
a Program for FEMA 1333-DR-MINNESOTA, and
4
s BE 17 FURTHER RESOLVED, that the City Council authorizes the City of Saint Paul to enter into,
s and Fire Chief Timothy Fuller or Assistant Fire Chief Alan Bataglia to implement, an agreement with the
� State of Minnesota.
,o
ii
�z
73
14
15
76
17
18
19
20
21
�
23
24
25
26
27
28
29
30
31
32
33
34
Requested by Department of:
Fire & Safety Service
By:
Approval m nded b irector of Financial Services:
By:
Adopted by Councii: Date ,� �� a�o�
' For pro ed by City Attorne :
Adoption Certified by Council Secretary:
C � Y�
BY� �,.,._ � _ i–'c .
Approved by Mayor for Submission to Council:
Approved by Mayor: Date �� �� � � F����
By: C/� S�c.� ���'�-�I/�`�
By: �jy( —�
n � �1 �4�
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED , �
�ire and safery Services 6/15/01 GREEN SHEET No 103157
CONTACT PERSON 8 PHONE INRIAUDA7E INRIAUDATE
Asst. Chiaf AI Bataglia 228-6212 1�,��„ro.��oR_ 5�m�,���
MUST BE ON COUNCIL AGENDA BY (DATE)
�CRYAITORMEY �Y /�LRYGLERK
�FNPNGW-SERVICESDF. • B FNANCWLSQNIOG4'�G
�WYORfORASSS�ANT1_ ❑
TOTAL # OF SIGNATURE PAGES _1 (CLIP ALL LOCATIpNS FOR SIGNATURE)
CTION REQUESTED "
To approve the attached Council Resolution authorizing the City of Saint Paul to enter into a Sub-grant Agreement with the
Division of Emergency Management in the Minnesota Department of Public Safety to recover costs incurred for severe storms
dated May 17, 2000 through July 12, 2000.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING �UESTIONS:
1. Has this persoNfirtn ever worked untler a contract for this departmenY?
PLANNING COMMISSION YES NO
CIB COMMITfEE 2. Has this persoNfirtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this persoNfirtn possess a skill not nortnally possessed by any current city employee?
VES NO
4. Is Nis person�rm a targeted ventloR
YES NO
Fxplain all yes answers on separate sheet and ariach to green sheet
INITIATING PROB�EM ISSUE, OPPORTUNITV (WHO, WHAT, WHEN, WHERE, WHY)
The City of Saint Paul is required, as a political subdivision receiving federal financial assistance under the Public �4ssistance
Program, to have the attached Councii Resolution passed identifying Fire Chief Timothy Fuller and Assistant Fire Chief Alan
Bataglia as signature authorities for ali Sub-grant Agreements and amendments as are necessary to implement this project on
behalf of the City.
ADVANTAGESIFAPPROVED . „ : i..�
The City will recover costs incurred.
�Ui� � � ����
DISADVANTAGESI�APPROVED
None. . '
DISADVANTAGES IF NOT APPROVED " ' ` "„�°° "'" „ _ , _ - -_ _
Public Assistance Program funds could not be used to offset costs incurred by the Ciry.
TOiAL AMOUN7 OF TRANSACTION COSTIREVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVIN NUMBER V2�IOUS
� FINANQAL MFORMATION (EXPLAIN)
STATE OF MINNESOTA � ` �r„�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
ITNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
DIVISION OF EMERGENCY MANAGEMENT
SUB-GRANT AGREEMENT
PUBLIC ASSISTANCE (INFRASTRUCTCJRE) PROGRAM
Agency P07 FY 2001 Vendor Number: 036 842 �Ol
Total Amount of Contract: $596,039.22 Object Code: SB00
Accounting Distribution 1: Accounting Distribution 2:
Fund: 300 Fund: 100
Appr: 255 Appr: 255
org/sub 2342 org/sub: 2342
rept cat: 33PA rept cat: 33ST
amount:$499,024.22
minus offset advance: $0
adjusted total: $499,024.22 amount: $97,015.00
Document # 2000- 5�0 (o / Federal Line # O1 State Line # 02
Notice to SUB-GRANTEE: If SUS-GRANTEE is other than a govemmental agency, it is required
by Minnesota Statutes, Section 270.66 to provide iu social secwity number or Minnesota Tax
Identification number if it does business with the State of Minnesota. This information may be
used on the enforcement of federal and state tas laws. Supplying these numbers could result in
action to require you to file state taac returns and pay delinquent state tar liabilities. THIS SUB-
GRANT WILL NOT BE APPROVED UNLESS THESE NIJMBERS ARE PROVIDED. These
numbers will be available to federal and state tax authorities and state personnel involved in the
payment of state obligations.
DR-1333
THIS SUB-GRANT AGREEMENT, which shall be interpreted pursuant to the laws of the State
of Minnesota, between the STATE OF MINNESOTA, acting through its Department of Pubiic
Safety, Division of Emergency Management (tiereinafter referred to as the "STATE") and the
City of Saint Paul, Soc. Sec. or MN Tas ID. No. 8 G 2 5 0 9 5 , Federal Employer ID. No.(if
applicable) 41- 6 0 0 5 5 21 (hereinafter referred to as the "SUB-GRANTEE"),
witnesseth that:
MPS-DEM
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
[INDER T'f� PUBLIC ASSISTANCE (INFRASIRUCTUIZE) PROGRAM
Grantor Program: Fedeial Disaster Assistance
DR-1333
WHEREAS, pursuant to Minnesota Statutes Chapter 12, Execurive Orders 94-Z0, and the
FEMA-State Agteement designated FEMA 1333 DR-MII�INESOTA and amendments thereto,
under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,
as amended, 42 USC 5121 et se .("the Stafford Act"), in accordance with 44 CFR
206.44/206.202, the STATE is empowered to receive, allocate and disburse federal aid monies
made available through the Federal Emergency Management Agency (FEMA); and
WHEREAS, the STATE is the aixthorized Grantee in the FEMA-State Agreement, FEMA-1333-
DR-MINNESOTA and amendmenLs Yhereto, which delineates the terms in which federal
assistance will be provided to SUB-GRANTEES; and
WHEREAS, SUB-GRANTEE has applied for assistance, and is eligible and authorized to
receive such funds under this grant program as per the eligibility requirements stated in the State
ofMinxuota Admi�:istrative Plan and Procedures for the Pub[ic Assistance (Infrast�ucture)
Program (Pf1J (MPS-DEM 07/00); and
WFIEREAS, there has been a presidential disaster declarafion based on damage resulting from
severe storms, tornadoes and flooding on May 17, 2000 to July 26, 2000; expect that_reasonable
expenses which were incurred in anticipation of and immediately preceding such event may be
eligible; and
NOW, THEREFORE, it is mutually agreed that the STATE shall grant and the SU$-GRANTEE
shall receive funds through this prograzn, and SUB-GRANTEE shall comply with all aspects of
the Public Assistance (Infrastructure) Program (PA), and shall use funds provided by this Sub-
grant in accordance with the term s of this agreement:
I. SUB-GRANT'EE'S DUTIES AND RESPONSIBILI"TIES.
A. S�L B-�'i s comp y v�n e e e s�dnstr�tio
Programs, as stated below:
SUB-GRANTEE certifies that the SUB-GRANTEE has the legal autIiority
to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share
of project costs) to ensure proper planning, management and completion
of the project described in this Sub-gant Agreement.
MPS-DEM
July,2000
2. SUB-GRANTEE will give FEMA, the Comptroller General of the United
States, and the STATE, through their authorized representatives, access to
and the ri�t to examine a11 records, books, papers, or documents related
to the assistance; and will establish a proper accounting system in
accordance with gener'�ly accapted accounting standards or agency
directives. �' o
� —
`� U
�- C.
�
�
0
L•' `
^
4- �
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE �\�1t�
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Proaram: Federal Disaster Assistance
DR-1333
3. SUB-GRANTEE shall be responsible for keeping records that fully
disclose the amount and disposition of project funds. The accounting
procedures utilized by the SUB-GRANTEE shall provide for the accurate
and timely recording of the receipt of funds and expenditures.
4. SUB-GRANTEE will comply with the requirements of FEMA in regard to
the drafting, review, and approval of construction plans and specifications.
5. SUB-GRANTEE will provide and maintain competent and adequate
engineering supervision at the construction site to ensure that the work is
completed and conforms with the approved plans and specifications.
6. SUB-GRANTEE will establish safeguards to prohibit SUB-GRANTEE's
employees from using their positions for any purpose that constitutes or
presents the appearance of personal or organizationai conflict of interest,
or personal gain.
7. SUB-GRANTEE will comply with the provisions of the Hatch Act (5
U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of
employees whose principal employment activities are funded in whole or
in part with federal funds and with the Certification Regarding Lobbying,
contained in Exhibit IV, hereby incorporated by reference and made a part
of this Sub-grant Agreement and St3B-GRANTEE has filed with the State
the certification contained in EXHIBIT IV.
8. If identified on the attached Project Worksheet, SUB-GRANTEE �vill
comply with the flood insurance purchase requirements of Section
102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234), 44
CFR part 206, subpart I, which requires SUB-GRANTEE in a special
flood hazard area to participate in the program and to purchase flood
insurance if the total cost of insurable construetion and acquisition is
$S,OQO or more.
9. SUB-GRANTEE will compiy with all applicable requirements of all
federal laws, Executive Orders, regulations and policies goveming this
program including, but not limited to, those referenced in EXHIBIT II,
which is hereby incorporated and made part of this Sub-grant Agreement.
MPS-DEM
luly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
LTNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
B. SUB-GRANTEE sliall perform its duties in accordance with the State of
Minnesota Administrative Plan and Procedures for the Public Assistance
(Infrasttucture) Program (PA) (MPS-DEM 07l00), and as to the requirements
contained in the State of Minnesota Applicant's Guidebook on Major Disaster
Assistance Procedures for the Public Assistance (Infrastructure) Program
(PA) revised 07/00 (hereinafter referred to as the "PA Guidebook"). These
documents wiil be provided to the SUB-GRANTEE by ttte STATE.
SUB-GRANTEE further agrees to carry out the work described on each eli ible
Project Worksheet, hereby attached to the SUB-GRANTEE'S copy of this Sab-
grant Agreement and incorporated by reference and made a part of this Sub-grant
Agreement. Original Project Worksheets shall be kept on file by the STAT'E
with the STATE'S copy of the Sub-grant Agreement and shatl be housed by the
STATE at the STATE'S central office, located in the Minnesota Division of
Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-
6223.
C. SUB-GRANTEE assures that funds provided and allocated through this sub-grant,
as described on the eti ible Project Worksheet(s) provided in support ofthis Sub-
grant Agreement, will be used as approved and directed by the STATE.
II. CONSIDERATION AND TERMS OF PAYMENT
A. Consideration for all services performed and goods or materials supplied by SUB-
GRANTEE pursuant to this Sub-grant Agreement shaIl be paid by the STATE as
Compensation shall be consistent with the Stafford Act and applicable
regulations, "PA Guidebook," and eli ible Project Worksheets of this
Sub-grant Agreement.
2. The total obligation of the STATE for all STATE compensation and
reimbursement to SUB-GRANTEE shall not exceed the "State Share"
"State Share" for this Infrastructure Pro�ram that is necessarv for the
pavment stated as the "State Share" (see EXHIBIT III of the Sub-grant
Agreementl. If the "State Shaze" is not apnropriated bv the Le¢islature
the SUB-GRANTEE shail be resnonsible for this amount
D1PS-DEA9
July, 2000
STATE OF MINNESOTA O� �1 ��
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�am: Federal Disaster Assistance
DR-] 333
The total obligation of the STATE for allocation and disbursement of
federal (FEMA) funds for all compensation and reimbursement to SUB-
GRANTEE shall not exceed the "Federal Share" and "Administrative
Costs" amounts stated in EXHIBIT III of this Sub-eFant A2reement.
B. Terms of Reimbursement
Federal assistance will be made available by the STATE, within the limits
of funds available from Congressional appropriations for such purposes, in
accordance with the Stafford Act, Executive Orders 12148 and 12673, and
applicable regulations found in Title 44 of the Code of Federal
Regulations (CFR), as amended, and currently applicable handbooks.
2. Payment of Claims
a. Federal (FEMA) Funds - Small Projects
The STATE shall make payment of the federal funds for small
projects, as defined in the "PA Guidebook," as soon as practicable
after federal approval of funding. However, failure to complete a
project may require that the federal payment be refunded.
b. Federal (FEMA) Funds - Large Projects
The STATE shall make payment of the federal funds for large
projects, as defined in the "PA Guidebook," when the approved
work is completed, the Project Completion and Certification
Report required by Clause II. B. 3 of this Sub-grant Agreement, is
returned to the STATE, and the STATE and FEMA have approved
the payment of claims. The STATE will provide partial payments
of federal funds to the SUB-GRANTEE to cover costs already
incurred on large projects if the SUB-GRANTEE submits the
Request for Advance of Funds Form provided by the STATE, and
provides documentation in support of its costs inc]uding proof of
payment. The partial payments will not exceed 90% of the federal
share of the project.
c. State Share - All Projects
The STATE will provide the State Share once al] work has been
completed and required documentation has been provided in
support of the SUB-GRANTEE's costs as described in paragraph 3
MPS-DEM
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDBRAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
I�7:��}Yc3
below, and if and when the Minnesota State LegisIature
appropriates such funds pursuant to Clause II, Section A, paragraph
2 of the Sub-grant Agreement.
3. When the SUB-GR ANTE$ has completed its infrastructure project(s), the
SI.TB-GRANTEE is responsible for completing the "Project Completion
and Certification Report." A completed "Project Completion and
Certification Report," atong with the necessary supporting documentation
including receipts, invoices, etc., as specified in the "PA Guidebook,"
must be retumed to the STATE within 60 days of project completion to be
eligible for reimbursement.
4. If SLTB-GRANTEE determines that there will be a cost overrun, SUB-
GRANTEE is required to notify the STATE in writing as soon as SUB-
GRANTEE determines that SUB-GRANTEE will have a cost overrun.
The SUB-GRANTEE's letter to the STATE must include the dollar
amount of the overrun, the reason for the overrun, and provide appropriate
justification and documentation (invoices, copies of contracts, pictures,
etc.) to support the additionat cost. If overruns are approved by FEMA,
the SUB-GRANTEE will be notified by the STATE and an amendment to
this Sub-grant Agreement will be processed.
5. Reimbursement for the PA project costs will not be paid on any
expenditure made by the SUB-GRANTEE prior to the dates specified in
the FEMA-State Agreement, FEMA-1333-DR-MINNESOTA and
amendments thereto. The specified incident period is May 17, 2000 to
July 26, 2000, expect that reasonable expenses which were incurred in
aniirinatinn nf and imm dj�,�preceding such event mav be eligible _�
TII. CONDITIONS OF PAYMENT. All services and duties provided by SUB-GRANTEE
pursuant to this Sub-grant Agreement shal] be perFormed to the satisfaction of the STATE
and FEMA, as determined in the sole discretion of their authorized agents, and in accord
with all applicable federal, state and local laws, ordinances, rules and regulations. SUB-
GRANTEE shall not receive payment for work found by the STATE or FEMA to be
unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or
regulation.
IV. TERM OF SUB-GRANT AGREEMENT. This Sub-grant Agreement shatl be effective
upon the date that the last signature is obtained by the STATE, pursuant to Minnesota
Statutes 16C.05, Subd. 2, and shall remain in effect until all obligations set forth in this
Sub-grant Agreement have been satisfactorily fulfilled or untit December 27, 2001 �vhich
ever occurs first.
MPS-DEM
July, 2000
STATE OF MINNESOTA D ��� `�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
DR-1333
Time Limits. SUB-GRANTEES have 6 months from June 27, 2000, the date of
the declaration of a major disaster, to complete work in Cate�ory A and B and 18
months to complete the work in Categories C through G. The description of
eligible work under each category is found in the "PA Guidebook."
2. Time Extensions. If a SUB-GRANTEE determines that it will not be able to
complete its project by the date specified in this Sub-grant Agreement, it must
immediately so notify the STATE, and request a time extension. The Time
Extension form provided by the STATE should be used to request a time
extension. The SUB-GRANTEE must expiain on the time extension form why
the SUB-GRANTEE will not be able to meet the completion deadline, what
project work remains, and when it anticipates the project will be completed. Time
extensions will be allowed only by the approval of the STATE or FEMA.
V. CANCELLATION AND TERMINATION
If SUB-GRANTEE materially fails to comply with any term of this Sub-grant
Agreement whether stated in a Federal statute or regulation, an assurance, in a
State plan or application, a notice of award, or eisewhere, the STATE may take
one or more of the foilowing actions, as appropriate in the circumstances:
a. Temporazily withhold cash payments pending correction of the deficiency
by the SUB-GRANTEE or more severe enforcement action by the
STATE,
b. Disallow (that is, deny both use of funds and matching credit for) all or
part of the cost of the activity or action not in compliance,
c. Wholiy or partly suspend or terminate the current award for the SUB-
GRANTEE's program,
d. Withhold further awazds for the program, or
e. Take other remedies that may be legally available.
2. This 5ub-grant Agreement may be terminated in whole or in part by the STATE
or SUB-GRANTEE upon written notification to the STATE or FEMA, setting
forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated. However, if in the case of a partial
termination, the STATE determines that the remaining portion of the award will
not accomplish the purposes for which the award was made, the STATE may
terminate the award in its entirety.
MPS-DEM
luty, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
If at any time such funds become unavailable, this Sub-grant Agreement shall be
terminated immediately upott written notice of such fact by the STATE to SUB-
GRANTEE. In the event of such tertnination, SUB-GRANTEE shall be entitled
to payment, determined on a pro rated basis, for services satisfactorily performed.
VI. STATE'S AUTHORIZED AGENT. The STATE's authorized agent for the purposes of
administration of this Sub-grant Agceement is the Director of the Minnesota Division of
Emergency Management, or their successor. Such agent shall have final authority for
acceptance of SUB-GRANTEE's services and authorization of payments.
VII. ASSIGNMENT. SUB-GRANTEE shall neither assign nor transfer any rights or
obligations under this Sub-grant Agreement without the prior written consent of the
STATE. SUB-GRANTEE may sub-contract to provide services as described in the SUB-
GRANTEE duties. It is understood, however, the SUB-GRANTEE remains solely
responsible to the STATE for providing the projects and services described.
VIII. AMENDMENTS. Any amendments to this Sub-grant Agreement shall be in writing, and
shall be executed by the same parties who executed the original or their successors in
office.
IX. LIABILITY. To the extent permitted by law, the SUB-GRANTEE agrees to indemnify
and save and hold the STATE, its agents and employees harmless from ali claims or
causes of action arising from the performance of this Sub-grant Agreement by the SUB-
GRANTEE or SUB-GRANTEE's agent or employees. This clause shall not be construed
to bar any legal remedies SUB-GRANTEE may have for the STATE's failure to fulfill its
obligations pursuant to this Sub-grant Agreement.
X. ACCOUNTING, AUDIT AND RETENTION OF RECORDS
A. SU$-GRANTEE will estab2ish a separate account for this project and wi11
maintain fiscal records in accordance with applicable federal regulations for P.L.
100-690. SUB-GRANTEE's records, documents, and accounting procedures and
practices for this project shali be subject to the examination of the STATE's
authorized agent and by the State and/or Legislative Auditor for a minimum of six
yeazs. Fiscal records shall be retained for a period of six yeazs following
submission of the final repoit, unless SUB-GRANTEE is nofified by the STATE
to extend the retention period.
B. Should the SUB-GRANTEE expend more than $300,000 in totai federal
assistance in its fiscal yeaz, the SUB-GRANTEE shall obtain an annual financial
and compliance audit,.made by an independent aztdiTor, in accordance with the
Single Audit Act of 1984 (Public Law 98-502) and the federal Office of
MPS-DEM
July, 2000
STATE OF MINNESOTA ������
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
DR-li33
Management and Budget Circular A-133 as applicable. EXHIBIT I"Federal
Audit Requirements" is binding upon the SUB-GRANTEE and is hereby
incorporated by reference. A copy of this audit shall be submitted to the STATE
in a timely manner.
C. The books, records, documents, and accounting procedures and practices of the
SUB-GRANTEE and SUB-GRANTEE's agents relevant to this Sub-grant
Agreement shali be subject to examination by the STATE's authorized agent and
the STATE and/or Legislative Auditor for a minimum of six years.
XI. IDENTIFICATION AND SOURCE OF FLJNDING. When issuing statements, press
releases, requests for proposals, bid solicitations, and other documents describing projects
or programs funded in whole or in part with Federal money, SUB-GRANTEB will clearly
state (1) the percentage of the total cost of the program or project which wili be financed
with Federal money, (2) the dollar amount of Federal funds for the projects or program,
and (3) the source of Federal funds.
XII. WORKER'S COMPENSATION. In accordance with the provisions of Minnesota
Statutes, Section 176.182, the SUB-GRANTEE has provided acceptable evidence of
compliance with the workers' compensation insurance coverage requirement of
Minnesota Statutes, Section 176.181, Subdivision 2.
XIII. ANTITRUST. SUB-GRANTEE hereby assigns to the State of Minnesota any and all
claims for overcharges as to good and/or services provided in connection with this Sub-
grant Agreement resulting from antitrust violations which arise under the antitrust laws of
the United States or the antitrust laws of the State of Minnesota.
XIV. NONDISCRIMINATION/PREVAILING WAGE. SUB-GRANTEE agrees that in the
hiring of common or skilled labor for the performance of any work under any contract, or
any sub-contract here under, neither it nor any contractor, material supplier or vendor
shall engage in any discriminatory empioyxnent practices as such practices are defined in
Minnesota Statutes, Sections 363.03 and 181.59 or in any practices prohibited by
Minnesota Statutes, Sections 177.42 and 177.43.
XV. RECORDS AND DOCUMENTATION
For large projects, as defined in the "PA Guidebook," the SUB-GRANTEE shall
complete a Large Project Quarterly Report Form, in the format included as an attachment
to the "PA Guidebook," provided by the STATE. SUB-GRANTEE shali forward
completed Lazge Pro}ect Quarterly Report Forms to the STATE at dates set by the
STATE and shall provide all other information as may be required by FEMA or by the
STATE.
MPS-DEM
]uly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE ����`
UNDER THE PUBLIC ASSISTANCE (INFRAS'I'RUCTURE) PROGRAM
Grantor Progam: Federal Disaster Assistance
In Witness thereof, the parties have caused this Sub-grant Agreement to be duly executed
intending to be bound thereby.
APPROVED
DR-1333
1. SUB-GRAI3TEE 2. DEPARTMENT OF PUBLIC SAFETY/
GOVERNOR'S AUTHORIZED
REPRESENTATIVE OR DEPUTY
AUTHORIZED REP
By: � ,t� By:
Title: Fire Chief Date:
As per FEMA/State Agreement and
Date: �ovember 14, 2000 Amendmentsthereto
/� �� 3. ENCUMBERED BY:
By: GGe-�-.
Title: Director of Emerge y Managemen -
Date: November 14, 2000
By:
Date:
A certified copy of the resolution authori2ing the SUB-GRANTEE to enter into this Sub-grant
Agreement and designating person(s) to execute this Sub-grant Agreement must be attached
hereto. A sample resolution form is attached hereto as Exhibit V.
MPS-DEM ] �
July. 2000
STA'3`E OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE O���` �
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Program: Federal Disaster Assistance
FEDERAL AUDIT REQUIREMENTS
DR-1333
EXHIBIT I
1. For sub-recipients who are state (includes Indian tribes) or local governments
If the SUB-GRANTEE expends total direct and indirect federai assistance of:
** Equal to or in excess of $300,000 or more per year, the SUB-GRANTEE
agrees to obtain a financial and compliance audit made in accordance ti�ith
the Single Audit Act of 1984 (Public Law 98-502) and the federal Office
of Management and Budget (OMB) Circular A-133. The law and circular
provide that the audit shail cover the entire operations of the SUB-
GRANTEE government or, at the option of the SUB-GRANTEE
government, it may cover departments, agencies or establishments that
received, expended, or otherwise administered federal financial assistance
during the year.
Audits shail be made annually unless the state or local government has, by January 1,
1987, a constitutional or statutory requirement for less frequent audits. For those
governments, the cognizant agency shall permit biennial audits, covering both years, if
the government so requests. It shall also honor requests for biennial audits by govern-
ments that have an administrative policy calling for audits less frequent than annuai, but
only for fiscal years beginning before January 1, 1987.
2. For SUB-GRANTEES who are institutions of higher education, hospitals, or other
nonprofit organizations:
If the SUB-GRANTEE expends total direct and indirect federal assistance of $300,000 or
more per year, the SUB-GRANTEE agrees to obtain a financial and compliance audit
made in accordance with OMB Circular A-133. The audit must be organization wide
audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However,
when the $300,000 or more was expended under only one program, the SUB-GRANTEE
may have an audit of that one program.
Audits shall usually be made annually, but not less frequently than every two years.
3. Ali audit shall be made by an independent auditor. An independent auditor is a state or
local govemment auditor or a public accountant who meets the independence standards
specified in the General Accounting Office's Standards for Audit of Governmental
OrQanizations, Programs. Activities, and Functions.
MPS-DEM 1 ]
July, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCNRE) PROGRAM
Grantor Prooram: Federal DisasterAssistance DR-1333
4: The audit report shall state that the audit �vas performed in accordance with the provisions
of OMB Circular A-133 as applicable.
The reporting requirements for audit reports shall be in accordance with the American
Institute of Certified Public Accountants (AICPA) Statement on Auditing Standazds
(SAS) 58, "Reports on Audited Financial Statements" or, SAS 62, "Special Reports", as
applicabie.
The reporting requirements for audit reports on compliance and intemal controls shall be
in accordance with AICPA's SAS 63, "Compliance Auditing Applicable to Govemmental
Entities and Other Recipients of Govemmentat Financial Assistance" and Statement of
Position (SOP) 89-6, "Auditors' reports in Audits of State and Local Govemmental
Units."
In addition to the audit report, SUB-GRANTEE shall provide comments on the findings
and recommendations in the report, including a plan for corrective action taken or
planned and comrnents on the status of corrective action taken on prior findings. If
corrective action is not necessary a statement describing the reason it is not should
accompany the audit report.
The SUB-GRANTEE agrees that FEMA, the Legislative Auditor, the State Auditor and
any independent auditor designated by FEMA shali have such access to SUB-
GRANTEE's records and financial statements as may be necessary for FEMA to comply
with the Single Audit Act and the OMB Circular A-133, as applicable.
6. Recipients of federal financial assistance from SUB-GRANTEES aze also required to
comply with the Single Audit Act and the OMB Circular A-133 as applicable
The SUB-GRANTEE agrees to re[ain documentation to support the schedule of federal
assistance.
Required audit reports must be filed with the Office of the State Auditor, Single Audit
Division and with the Department of Pubiic Safety, within 30 days after the completion of
the audit, but no later than one year after the end of the audit period.
The Department ofPubIic Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street. Suite 126
St. Paul, Minnesota 55101-5126
MPS-DEM
luly, 2000 IZ
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE p\.1�
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�am: Federal Disaster Assistance DR-1333
9. Recipients expending more than $300,000 in federal funds are to submit one copy of the
audit report within 30 days after issuance to the clearinghouse at the followin� address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
MPS-DEb1 � 3
July. 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE ('� ��1\Y
LTNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Proe„racn: Federal Disaster Assistance
FEDERAL ASSURANCES
DR-U'33
EXHIBIT II
SUB-GRANTEE will comply with the Intergovernmental Personnel Act of 1970
(42 U.S.C. §§ 4728-4763) relating to prescribed standards for merit systems for
programs funded under one of the nineteen statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of Personnel Administration
(5 C.F.R. 900, Subpart F).
2. SUB-GRANTEE will comply with the Lead-Based Paint Poisoning Prevention
Act (42 U_S.0 §§ 4&Ol et seq.) which prohibits the use of lead based paint in
construction or rehabilitation of residence structures.
SUB-GRANTEE will comply with all federal statutes relating to non-
discrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color, or national origin; (b) Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. §§ 1681-1683, and 1685-1686) which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. §794) which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975 as amended (42 U.S.C. §§
610]-6107) which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended, relating to
non-discrimination on the basis of drug abuse; (� the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatirient and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to non-discrimination on the basis of alcohol
abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912
(42 U.S.C. 290 dd-3 and 290 ee-3), as amended relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of
1968 (42 U.S.C. § 3601 et seq.), as amended relating to non-discrimination in the
sale, rental or financing of housing; (i) any other non-discrimination provisions in
the specific statue(s) under which application for federal assistance is being made,
and (j) the requirements on any other non-discrimination Statute(s) which may
apply to the Sub-grant Agreement. When applicable, SUB-GRANTEE will
comply with Executive Order 11246 of September 24, 1965 entitied "Equal
Employment Opportunity", as amended by Executive Order 11375 of October 13,
1967 and as supplemented in Department of Labor regulations (41 CFR part 60}.
(All construction contracts awarded in excess of $10,000 by grantees and their
contractors or sub-grantees).
MPS-DEM ] 4
luly, 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
DR-1333
4. SUB-GRANTEE will comply, or has already complied, with the requirements of
Titles II and III of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and
equitable treatment of persons displaced or whose property is acquired as a resuIt
of federal and federally assisted progianis. These requirements apply to all
interests in real property acquired for project purposes regardless of federal
participation in purchases. For acquisition/relocation projects funded as a result of
the FEMA-1333-DR presidential disaster declaration, the purchase of any real
properry under a qaalified buy-out program shall not constitute the making of
Federal financial assistance available to pay all or part of the cost of a program or
project resulting in the acquisition of real property or in any owner of real property
being a displaced person (within the meaning of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970).
5. SUB-GRANTEE will comply, as applicable, with the provisions of the Copeland
"Anti-Kickback" Act (18 USC 874), and the Contract Work Hours and Safety
Standards Act (40 U.S. 327-330) regarding tabor standards for federalty assisted
construction sub-agreements, as supplemented by Department of Labor
Regulations.
6. SUB-GRANTEE will comply with environmental standards or requirements
which may be prescribed pursuant to ihe following: (a) institution environmental
quality control measures under the National Environmental Policy Act of 1969
(P.L. 9]-190) and Executive Order (EO) 11514; (b) Environmental Policy Act of
1969 (P.L. 9I-190) and Executive Order (EMO) 1 I514; (c} notification of
violating facilities pursuant to EO 11738; (d) protection of wetlands pursuant to
F.n 71990• (el evaluation of flood ha�ards in floodnlains in accordance with EO
11988; (� assurance o�project consistency with the approved state management N
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.
§§1451 et seq.); (g) compliance with all applicable standards, orders, or
requirements issued under section 306 of the Clear Air Act (42 U.S.C. 1857(h),
section 508 of the Clean Water Act (33 U.S.C. 1368, and Environmental
Protection Agency regulations (40 CFR part I S}.
7. SUB-GRANTEE will comply with the Wild and Scenic Rivers Act of 1968 (16
O.S.C. §§ 1271 et seq.) ielatedto rotectiri `—
p - g comjionenfs or poteritiat cdmponenYs
of the national wild and scenic rivers system.
8. SUB-GRANTE$ will assist the STATE in assuring compliance with Section 106
of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470),
EO 11593 (identification and preservation of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
MPSDEM
1uly. 2000 I S
STATEDF MINNESOTA O` �1 \�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�ram: Federal Disaster Assistance DR-1333
9. SUB-GRANTEE will comply with mandatory standards and policies relating to
energy efficiency which are contained in the state energy conservation plan issued
in compliance with the Energy Policy and Conservation Act (P.L. 94-163).
MPS-DEM 16
July. 2000
STATE OF MINNESOTA U` r�I �0
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Gramor Program: Federal Disaster Assistance DR-1333
EXI-IIBIT III
Disaster Declazation #: DR-1333 Declaration Date: June 27, 2000 CFDA 83.544
Disaster
#:123-58000-00
SITB=GRANTEE
SUB-GRANTEE: City of Saint Paul
Street: 100 East I lth St.
City: St. Paul, MN 55101
TION.
County: Ramsey
Authorized Representative (Name and Title): Alan Bataglia, Director of Emergency Management
TelephoneNumber: (fi51)228-6212 FacsimileNumber: (651)228-6255
APPROVED AMOUNT
Federal Shaze (75% match): $485,088.53
Administrative Cost: $13,935.69
(100% federal funding)
Total Federal Share . $499,024.22
*State Shaze (15% match):
Sub-Grantee Share (10% match):
Total Sub-grant Agreement:
$97,015.00
$E4,681.18
$660,720.40
I*Pursuant to Clause II, Section A, pazagraph 2 of this Sub-grant Agreement
, , _ , -:. �
,
� ,_ e E � � �
STATE;GONTAC3'"INF�RIvIATIQN ::
Contact Persons: Liz Keeler, PA Grants Coordinator - 651 215-6937 TTY: 651 282-6555
And Phone # Sharon Kelly, PA Recovery Manager - 651 296-0458 FAX: 651 296-0459
John Gibson, Deputy PA Recovery Manager - 651 296-0489
Mailing Address: Minnesota Division of Emergency Management
444 Cedar Street, Suite 223
St. Paul, Minnesota 55101-6223
1�
MPS-DEM
July, 2000
STATE OF MINNESOTA O� r � l�
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Pro�ram: Federal Disaster Assistance
DR-1333
EXHIBIT IV
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS
This certification is required by the regulations implementing the New Restrictions on Lobbying,
44 CFR Part 18. The undersigned certifies, to the best of his or her knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying;' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
awazd documents for all sub-awards at ali tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.)
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fail to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
A1an Bataglia, Directoi of Emergency Mana$ement
Name and Title of Authorized Representative
�� �./
November 14, 2000
Signature Date
MPS-DEM I
July. 2000
STATE OF MINNESOTA
SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE
UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM
Grantor Program: Federal Disaster Assistance
RESOLUTION
D �—'
DR-1333
EXHIBIT V
RESOLUTION AUTHORIZING EXECUTION OF SUB-GRANT AGREEMENT
Be it resolved that
(Name of Organization/Local Unit of Government)
enter into a Sub-grant Agreement with the Division of Emergency ManagemenY in the Minnesota
Departsnent of Public Safety for the program entitled Public Assistance (Infrastructure) Program
for FEMA 1333 DR-MINNESOTA.
hereby authorized
(Name and Title of authorized official)
to execute and sign such Sub-grant Agreements and amendments as are necessary
to impiement the project on behalf of
(Organization/Local Unit of Government)
I certify that the above resolution was adopted by the
(Executive Body)
on
(Date)
SIGNED:
(Signature)
(Title)
(Date)
MPS-DEM
luly, 2000
(Organization/Local Unit of Government)
WITNESSBTH:
(Signature)
(Title)
(Date)
19
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 1235800Q-00
APPLlCAN7 NAME ST. PAUI CITY OF
SUBDNISION
FEMA PW # 116 VSN 0 REF# 57
� �..��r
PREPARED DATE OS/07/2000
REPORT DATE 09/77/2000 13:35
Q INF
� NON-INF
� REC
CATEGORY D. Water Control Facilities COUN7Y RAMSEY FUNDING OPTION
STD PROJECT NO. 499 PROJECT TITLE WATER CONTROL FACILITIES
PROJECTED CMPLTN DT 12/27/2001 ACTUAL CMPLTN DT WORK COMPLETE AS OF 08/07/2000
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DONSOEGAARD
ROLE pAC
STATE
DATE O8lG7D 082�200�
PACKAGEIDIO
AMOUNT ELIG 51.930.11
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE �8/21l20�a
COST SHARE0.75
100 %
PRIORITYNOrmal
PW REVtEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW MARTINDALE,PEGGY OS/12/2000
FINAL REVIEW DODINI,RONALD OS/16/2000
MT PROP Q Yes � No VALIDATED � Yes � No
PNP Ql1ESTtONS � Yes � No STA7E RVWD 0 Yes � No
ATTACH Q Yes � No
�oes the Scope of Work change the pre-disaster conditions at the site? Q Yes � No Q Unsure
Special Considerations issues included? � Yes � No Q Unsure
Is there insurance coverage on this facility? 0 Yes � No Q Unsure
Hazard Mitigation proposal included? Q Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME STORM DRAIN SYSTEM
ADDRESS
an
SITE NUMBER'I - LOCATION
CITY WIDE
Latitude 44.9444
Longitude 93.0931
STATE MN ZIP
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
STORM RESULTING IN LOCALIZED FLOODING AND DAMAGE TO THE CITY STORM DR41N SYSTEM PER 9 WORK
ORDERS.
SITE NUMBER 1- SCOPE OP WORK
LABOR, MATERIAL AND EQUIPMENT TO REPAIR STORM DRAIN IN ACCORDANCE WITH ATTACHED WORK
ORDERS.
COST ESTIMATE
ITEM N� Si CO�D� MATERIAL ANDfOR DESCRIPTION UOM QTY UNlT PRtCE COST
1 0 90Q7 �gOR LS 1 51,200.44 51,20Q.44
2 0 9008 EQUIPMENT LS 1 $707-54 5707.54
3 0 9009 �TERIAL LS 1 $22.t3 Sz2.t3
Eligible Amounts:
Total (this version) $1,930.11
ToWI Oblig To Date $1,930.11
Unobligated+Obligated $7,930.'I1
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., 0 Yes � No � Unsure
buildings, equipment,vehicies,etc.)?
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 723-58000-00
APPLICANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 116 VSN 0 REF# 57
c � _'1 \4�
PREPARED DATE 08/07/2000
REPORT DATE 09/'17/2000 13:35
Q INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
p Is the damaged facility located wdhin a floodplain or coastal high hazard area and/or dces it have an � Yes � No Q Unsure
impact on a floodpiain or wetlandl
g Is the damaged facility or item of work Iocated within or adjacent to a Coastal Bartier Resource System O yes � No � Unsure
Unit or an Othefwise Protected Area?
q Will the proposed facility repairs/reconstruction change the pretJisaster conditions (e.g., footprint, � Yes � No Q Unsure
material, IopGon, ppacity,use or function)?
5 Does the applipnt have a hazard mitigation proposal or would the applicant like technicai assistance 0 Yes � No Q Unsure
for a hazard mitigation proposal?
g Is the damaged faciilty on the National Register of Historic Places or the state historic listing? Is ft older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site? '
� Are there any pristine or undisturbed areas on, or near, the prqect site? Are there large tracts of
forestland?
g Are there any hazardous materials at or adjacent to the damaged faciliTy and/or item of work?
Q Yes � No � Unsure
Q Yes � No � Unsure
g Are there any other environmental or wntroversial issues associated with the damaged facility and/or � Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfED REVIEWED
Initiai Compiete Eligibte DON SOEGAARD pmartin2 08/11/2000 08/122000
PAP Complete Etigible aosburn OS/18/2000 0811912000
Final Complete Eligible rdodini 08/12/2000 08l162000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLJCAN7 NAME ST. PAUL qTY OF
SUBDIVISION
FEMA PW # 117 VSN 0 REF# 53
CATEGORY A. Debris Removal COUNTY RAMSEY
STD PROJECT NO. '199 PROJECT TIT�E DEBRIS REMOVAL
PROJECTED CMPLTN OT t2l27l2000 AC7UAL CMPLTN DT
p�.��i
PREPARED DATE �8/07/2000
REPORT DATE 09/17/2000 13:36
Q INF
� NON-INF
Q REC
FUNDING OPTION
WORK COMPLETE AS OF 08/03l2000
COST SHARE0.75
72 °/
ELIGIBILI7YYes AMOUNTELIG$597,785.00 PRIORITYNorznai
BEGIN DESIGN D7 BEGIN CONSTR DT PW REVIEWER DATA
END DESIGN DT END CONSTR DT REVIEWER NAME DATE
INITIAL REVIEW OSBURN,ANITA 08242000
PREPARER DON SOEGAARD FINAL REVIEW DODINI,RONALD OS/242000
ROLE PAC DATA SOURCE Paper
STATE MT PROP Q Yes � No VALIDATED � Yes Q No
DATE OBIGTD 08/24/2000 PACKAGE DATE 08/24/2000 pNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
PACKAGE ID 15 A7TACH Q Yes � No
Does the Scope of Work change the predisaster conditions at the site? � Yes � No Q Unsure
Special Consfderations issues included? � Yes � No Q Unsure
Is there insurance coverage on this facilityl Q Yes � No Q Unsure
Hazard Mitigation proposal included? - � Yes � No Q Unsure
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL CIN OF
SUBDIVISION
FEMAPW# 117 VSN 0 REF� 53
SITE NUMBER 1
PACILITY NAME CITY FACILITIES AND RIGHT OF WAY
ADDRESS
crrv
STATE MN ZIP
SITE NUMBER'I - LOCATION
CiTY WIDE
SITE NUMBER �- DAMAGE DIMENSIONS AND DESCRIPTION
Latitude 44.9444
Longitude 93.0931
PREPARED DATE 08/07/2000
ot-1�4'
REPORT DATE 09/17/2000 13:36
Q INF
� NON-INF
Q REC
DISASTER EVENT GENERATED ABOUT 35,000 CY OF VEGETATIVE DEBRIS CITY WIDE. OVER 165 TREES WERE
UPROOTED
CITY WIDE AND NUMEROUS TREE BRANCHES BROKEN. CITY STREETS WERE STREWN WITH SILTAND
VEGETATfVE DESRtS.
SITE NUMBER 1-SCOPE OF WORK
t LABOR, EQUIPMENT, AND CONTRACT WORK TO GATHER, PICKUP, TR4NSPORT DEBRIS TO THE RECYCLE
CENTER AT 2165
PIG'S EYE ROAD.
2 CONTRACT WORK TO TUB GRIND DEBRIS AT RECYCLE CENTER.
3 OVERTIME LABOR AND EQUIPMENT TO SWEEP AND REMOVE DEBRIS FROM CITY STREETS WORK TO BE
COMPLETED:
4 CONTRACT WORK TO REMOVE OR GRIND UPROOTED STUMPS, REMOVE HA7ARDOUS LIMBS, AND
CONCRETE DEBRIS
DAMAGED CONCRETE WALKS FROM UPROOTED TREES AND PROPERLY DISPOSE.
5 CONTRACT WORK TO SEPARATE WOOD MULCH INTO BURNABLE FUEL AND SAWDUST FILL MATERIAL.
6 CONTRACT WORK TO BLEND SAWDUST FILL MATERIAL ON SITE WITH OTHER MATERIAt SO SE USED AS
LANDFILL
COVER. APPLICANT HAS PROVIDED INFORMATION TO INDICATE A ZERO 0 VALUE OF BURNABLE MATERIAL
SEPAR4TED IN
ITEM 5 AS ITS COMMERCIAL VALUE IS EQUAL TO THE COST OF TR4NSPORTAND STORAGE WHICH IS TO BE
BORN BY THE CITY.
COST ESTIMATE
ITEM V�SI�Jj OD MATERIAL AND/OR DESCRIPTION � UOM I Q7y � UNIT PRICE COST
1 0 0000 WORK COMPLETED LS 1 $.00 $0.�0
2 0 9999 CONTRACT-SEMPLE-PICKUP, HAULING, DEIiVERY LS 1 $167,785.00 $"t67,785A0
3 0 9999 CONTRACT-SMC-TUB GRINDING-ESTIMATE LS 1 565,000.00 $65,000.00
4 0 9999 LABOR, OT WlBENEFITS-ESTIMATED LS 7 $130,000.00 $130,000.00
5 0 9008 EQUIPMENT LS 1 585,000.00 $55,000.00
6 0 9999 WORK TO BE COMPLETED ESTIMATED LS 1 5.00 $0.00
7 0 99g9 CANTRACT-REMOVElOISPOSE OF TREES. LIMBS LS t 550,000.00 $50,000.00
S 0 9999 CONTR4CT-SCREENWG OPERATION AT DUMP SITE LS 1 $80,000.00 $80,000.00
9 0 9999 CONTRACT-SAWDUST PROCESSING ON SITE LS t 520,000.00 $20,000.0�
Eligible Amounts: ToWI (this version) $597,785.00
Total Obiig To Date $597,785.00
Unobligated+Obligated $597,785.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. "123-58000-00
APPLI�ANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 117 VSN 0 REF# 53
PREPARED DATE 08/07/2000 � � ��, �
REPORT DATE p9/17/2000'13:36
Q INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of wodc have insurance coverage and(or is it an insurable risk (e.g., � Yes � No � Unsure
buildings, equipment,vehiGes,etc.)?
2 Is the damaged facitity tocated within a floodplain or wastal high hazard area andlor dces if fiave an O Yes � No � Unsure
impact on a floodpiain or wetland? .
g is ihe damaged faciltty or +tem of work located within or adjacent to a Coastal Barrier ftesource System Q Yes � No � Unsure
Unit or an Othenvise Protected Area?
q Wili the proposed facility repairs/reconstmdion cfiange the pre-disaster conditions (e.g., footprint, � Yes � No 0 Unsure
material, location, capacity,use or function)?
5 Does ihe applicant have a hazard mitigation proposal orwould the applicant like technical assistance O Yes � No Q Unsure
for a hazard m@igation proposal?
6 Is the damaged facility on the National Register of Historic Piaces or the state historic listing? ls it older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pris[ine or undisturbed areas on, or near, the projectstte? Are there large tracts of
forestland?
g Are there any hazardous materiais at or adjacent to the damaged facility and/or item of work?
� Yes � No � Unsure
Q Yes � No Q Unsure
g Are there any other environmental or controversial issues associated with the damaged facility and/or O Yes � No Q Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
:nitial Complete Eligible aosburn
�,itiai Complete Eligible DON SOEGAARD pmartin2
=inal Complete Eligible rdodini
=inal Complete Eligible rdodini
GENERAL COMMENTS
3/24-RD THIS PW WILL BE SUPPLEMENTED AS FINAL ELIGIBLE COSTS ARE IDENTIFIED.
OS/24/2000 0812412000
08/11/2000 OS/12/2000
08/24Y2000 08/24/2000
08/12/2000 08/16/2000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 723-55000-00
APPLICANT NAME ST. PAUL CITY OF
$UBDIVISION
FEMA PW # 178 VSN 0
CATEGORY C. Roads 8 Bridges
REF# 54
COUNTY R4MSEY
STD PROJECT NO. 399 �pROJECT TITLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 1?J27l2001 ACTUAL CMPLTN DT
ELIC�IBILITY Yes
BEGIN DESIGN D7
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PqC
STATE
DATE OBLGTD 08/21/2000
PACKAGE ID 10
AMOUNT EIIG $27,049.00
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08/21/2000
PREPARED DATE 08/06/2000 4\�� tY
REPORT DATE 09/17/2000 1336
Q INF
� NON-INF
(� REC
FUNDING OPTION COST SHARE0.75
WORK COMPLETE AS OF 08103/2000
ZQ o�
PRIORITYNormal
PW REVIEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW MARTINDALE,PEGGY OS/12/2000
FINAL REVIEW DODINI,RONALD 08/18J2000
MT PROP Q Yes � No VALIDATED � Yes � No
PNP QUESTIONS Q Yes � No STATE RVWD � Yes Q No
ATTACN Q Yes � Na
Does the Scope of Work change the pretJisaster conditions at the site?
Special Considerations issues included?
Is there (nsurance coverage on this facility?
Hazard Mitigaiion proposal induded?
SITE NUMBER 1
FACILITY NAME VARIOUS ROADS
ADDRESS
arv
SITE NUMBER � - LOCATION
CITY WIDE
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Q Yes � No � Unsure
Latitude 44.9444
Longitude 93.0931
STATE MN ZIP
SITE NUMBER �- DAMAGE DIMENSIONS AND DESCRIPTION
THE CITY HAD PERFORMED CHIP AND SEAL WOftK ON VARIOUS STREETS IN THE CITY JUST PRIOR TO THE
7Rl00 DISASTER
EVENT. GENERATED DEBRIS CITY WIDE, WHICH WAS STOCKPILED IN THE CITY RIGHT OF WAY IN VARIOUS
LOCATIONS ADJACENT
TO THE CHIP AND SEAL WORK. WHEN THE CONTRACTORS REMOVED THE DEBRIS PILES, THEY DAMAGED
AREAS OF THE
NEW CHIP AND SEAL IN 155 LOCATIONS PER THE ATTACHED LIST. TOTAL AREA DAMAGED IS APPROXIMATELY
27, 049 SY.
SITE NUMBER �- SCOPE OF WORK
LABOR, MATERIAL, AND EQUIPMENT TO REWORK THE DAMAGED AREAS
COST ESTIMATE
,tTEM S�N OD MATERIAL AND/OR DESCRIPTION ISOM QTY UNIT PRICE COST
1 0 3080 CHIP AND SFAI (SINGLE) SY 27049 $1.00 $27,049.00
EligibVeAmounts: Total(thisversion) 527,04900
Toql Oblig To Date $27,049.00
Unobligated+Obligated 527.04900
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL CITY OF
SUBDIVISION
FEMAPW# 118 VSN 0 REF# 54
SPECIAL CONSIDERATtONS
� Does the damaged facildy or item of work have insurance wverage and/or is it an insurab(e risk (e.g., � Yes � No Q Unsure
buiidings,equipmentvehicles,etc.)? -
y Is the damaged facility located within a floodplain or coastal high hazard area andlor does it have an � Yes � No � Unsure
impact on a floodplain or wetland?
g Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Q Yes � No Q Unsure
Unit or an Otherwise Proteded Area?
q Wiil the proposed facility repairs/reconstruction change the pre-0isaster conditions (e.g., footprint, Q Yes � No � Unsure
materiai, location, capacity,use or fundion)? _
PREPAREDDATE 08/062000 a����o
REPORT DATE 09/17l2000 13:36
Q INF
� NON-INF
Q REC
5 Does the applicant have a hazard mitigation proposal or would the applirant like techniral assistance � Yes � No Q Unsure
for a hazard mitigation proposai?
g Is the damaged facility on the Nationai Register of Historic Places or the state historic listing? Is it older Q Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project sde? Are there Iarge trects of
foresUand?
Q Yes � No
� Unsure
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of work?
Q Yes � No
Q Unsure
g Are there any other environmental or controversial issues associated with the damaged faciliry andlor Q Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfED REVIEWED
Initial Complete Eligible DON SOEGAARD pmaAin2 08/11/2000 08/12/2000
Nistorical Complete Eligible DONALD HAMILTON dhamilto 08/162000 OS/17/2000
MitigationStaff Complete Eligible HENRYRIEDESEL hriedese 08/16/2000 08/17/2000
PAP Complete Eligible aosburn 08/18/2000 08/19/2000
Final Complete Eligible rdodini OS/17/2000 08/782000
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333
FIPS NO. 123-58000-00
APPLICAN7 NAME ST. PAUL CITY OF
' SUBDIVISION
FEMA PW # 719 VSN 0
CATEGORY C. Roads & BridQes
REF# 56
COUNTY RAMSEY
STD PROJECT NO. 399 PROJECT TITLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 12/27/2001 ACTUAL CMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PqC
STATE
DATE OBLGTD 08/21/2000
PACKAGE ID 10
AMOUNT ELIG $4,98420
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08l21/2000
PREPAREDDATE 08/06/2000 O�`�
REPORT DATE pg(t7/2000 13:36
Q INF
� NON-INF
Q REC
PUNDINGOPTION COSTSHARE0.75
WORK COMPLETE AS OF OS/03/2000 . 90 %,
PRIORITYNormal
PW REVIEWER DATA
REVIEWER NAME DATE
INITIALREVIEW MqRTINDALE,PEGGY 08/7y2000
FINALREVIEW DODINI,RONALD 081�6/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RV WD Q Yes � No
ATTACH Q Yes � No
Does the Scope of Work change the pre-disaster conditions at the site?
Special Considerations issues included?
is there insurance coverage on this facility?
Hazard Mitigation proposal inGuded?
SITE NUMBER 1
FACILITY NAME TRAFFIC SIGNAIS AND LtGHTING
ADDRESS
crrr
SITE NUMBER 1 - LOCATION
CITY WIDE
STATE MN ZIP
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
Q Yes � No Q Unsure
Q Yes � No 0 Unsure
Q Yes � No Q Unsure
Q Yes � No Q Unsure
Latitude 44.9444
Longitude 93.0931
STORM EVENT AND FAtLING TREES DAMAGED STREET LIGHTS, TRqFFICS SIGNS, AND TR4FFIC SIGNALS CITY
WiDE 7 WORK
ORDERS FOR STREET LIGHTS, 5 WORK ORDERS FOR TRAFFIC SIGNS, AND 56 WORK ORDERS FOR TR4FFlC
SiGNALS WERE
ISSUED TO ADDRESS STORM DAMAGE.
SISE NUMBER 1- SCOPE OF WORK
LABOR, MATERIALS AND EQUIPMENT TO PERFORM REPAIRS TO STREET LIGHTS, TRAFFICS SIGNS, AND
TRAFFiC SIGNALS
PER WORK ORDER LISTINGS ATTACHED.
COST ESTIMATE
•ITEM SN OD MATERIAL AND/OR DESCRIPTION UOM QTY UNI7 PRICE COST
t D 0000 WORKCOMPLETEDACTUALCOSTS LS t $.00 $0.00
2 0 9007 LABOR LS 1 $2.574.17 52.574.'17
3 0 9008 EQUIPMENT LS � $486.90 5486.90
4 0 9009 MATERIAL LS 1 57,223.13 y7,223'13
5 0 0000 WORK TO BE COMPLETED ESTIMATED LS 1 5.00 S� OQ
PROJECT WORKSHEET REPORT
DECLAR4TION NO. FEMA-MN - DR1333 PREPARED DATE OS/O6/2000 Q���t�
FIPS NO. 723-58000-00 " REPORT DATE 09/17/2000 13:36
APPLICANT NAME ST. PAl1L GITY OF
Q INF
6UBDIVISION � NON-INF
FEMAPW# t19 YSN 0 REF# 56 . QftEC
COST ESTIMATE
IT� Si� N OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST
6 0 9999 STREET LIGHTING REPAIR LS 1 g700.00 5700.00
Eligible Amounts- Total (this version)
ToWI Oblig To Date
Unobligated + Obligated
SPECIAL CONSIDERATIONS
� Dces the damaged facility or item of work have insurance coverage and/or is R an insurable risk (e.g., � Yes � No
buildings, equipment,vehiGes,etc.)?
$4,98420
$4,984.20
$4,98420
Q Unsure
y Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an � Yes � No � Unsure
impact on a floodplain or wetland7
3 Is the damaged facility or Aem of work located within or adjacent to a Coastal Barrier Resourte System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed facility repairsfreconstrudion change the pre-disaster conddions (e.g., footprint, � Yes � No Q Unsure
material, location, capacity,use or function)?
5 Does the aQplicant have a hazard mitigation proposal or woufd the app{icant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposal?
COMMENTS : APPEAR 70 BE NO COST-EFFECTIVE MITIGATION OPPORTUNITY AVAILABLE.
D, QUAN 8/16/00
g Is the damaged facility on the National Register of Historic Places or the state historic listing? Is d older O Yes � No � Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of � yes � No � Unsure
forestland?
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? � Yes � No Q Unsure
g Are there any other environmental or controversial issues associated with the damaged facility and/or O Yes � No 0 Unsure
item of work?
REVIEW
PW REQUIRED REVIEWS
REVIEW ASStGNED DATE DATE
STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITfEp REVIEWED
Initial Complete Eligible DON SOEGAARD pmartin2 08/11/2000 08/12/2000
Mitigation Staff Complete Eligible DENNIS QUAN dquan OS/16/2000 08/76/2000
Environmental Complete Eligibie DONALD HAMILTON dhamitto 08/16/2000 OS/76/2000
P/�P Compiete Eligible aosbum 68l1812600 08/19/2900
Final Compiete Eligible rdodini 08/16/2000 OS/16/2000
GENERAL COMMENTS
08/16/2000 - BASED ON INFORMATION PROVIDED BY THE APPLICANT, THE SCOPE OF WORK FOR THIS PROJECT
QUALIFIES AS A STATUTORY EXCLUSION (57A7EX) UNDER 44 CFR PART 70. ANY CHANGE TO THE APPROVED
SCOPE OF WORK WILL REQUIRE RESUBMISSION FOR RE-EVALUATION FOR COMPLIANCE WITH THE NATIONAL
ENVIRONMENTAL POLICY ACT. NON-COMPLIANCE WITH THIS REQUIREMENT MAY JEOPARDIZE THE RECEIPT OF
FEDERAL FUND�NG. THE APPLICANT IS REQUIRED TO OBTAIN AND COMPLY WITH ALL LOCAL STATE AND
FEDERAL PERMITS. D.HAMILTON
PROJECT WORKSHEET REPORT
DECLARqTION NO. FEMA-MN - DR1333 ,
FIPS NO. '123-58000-00
APPLICAN7 NAME ST. PAUI CITY OF
SUBDIVISION
FEMA PW # 119 VSN 0 REF# 56
PREPARED DATE 08/062000 b I•
REPORT DATE p9/17/200a 13:36
Q INF
� NON-INF
Q REC
PROJEGT WORKSHEET REPORT
DECLqRATION NO. FEMA-MN - DR1333
FIPS NO. 123-56000-00
APPLICANT NAME ST. PqUL CITY OF
6UBDIVYSION
FEMA PW � 121 VSN 0 REF# 76
CATEGORY G. Recreational or Other COUNTY RAMSEY
STD PROJECT NO. 799 PROJECT TITLE RECREATIONAL OR OTHER
PROJECTED CMPLTN DT 19J27/2001 qCTUAL CMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE pAC
STATE
DASE OSLGTD 08/22/2000
PACKAGEIDt'I
AMOUNT ELIG $4,250.00
BEGIN CONS7R DT
ENp CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 08/22/2000
PREPARED DATE 08/07l2000 � ��1\�
REPORT DATE 09/7 7/2000 7 3:36
Q iNF
� NON-INF
Q REC
FUNDING OPTION COST SHARE0.75
W�RK COMPIETE AS OF 68l032000
PRIORITYNortnal
0 %
PW REVIEWER DATA
REVIEWER NAME DATE
INITIALREVIEW POWERS,WILIIAM 08/212000
FINAL REVIEW DODINI,RONALD 08/22/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
ATfACH (J Yes � No
Does the Scope of Work change the pre-disaster conditions at the sRe?
Special Considerations issues {nduded?
Is there insurance coverage on this facility?
Hazard Mitigation proposal included?
SITE NUMBER 1
FACI�ITY NAME SUEDE HOLLOW STREqMBED
ADDRESS
crn
SITE NUMBER 1 - LOCATION
SUEDE HOLLOW PARK
STATE MN ZIP
SITE NUMBER 1• DAMAGE DIMENSIONS AND DESCRIPTION
Q Yes � No � Unsure
Q Yes � No � Unsure
Q Yes � No � Unsure
� Yes � No � Unsure
Latitude 44.96'12
Longitude 93.0731
APPROXIMATELY 150 CY OF SILT DEPOSITED IN TWO FABRICATED PONDS. POOL #1 IS APPROXIMATELY 30' X
40'
WITH A 40' X 5' EXTENSION TO THESPILLWAY. WATER IS CURRENTLY 2" TO 3" DEEP, fT WAS 2' TO 3' DEEP. IT
WAS 2' 3'
PRIOR TO THE DISASTER EVENT. THE LOWER POOL IS ABOUT 180 FT LONG. THE UPSTREAM END IS SILTED
ABOUT 2 FEET DEEP,
THE AREA BEING TRAPEZOIDAL, APPROXIMATELY 60' X 3Q' X 60' X 5'
SlTE NUMBER �- SCOPE OF WORK
EXCAVATE, TRANSPORT AND DISPOSE OF APPROXIMATELY 150 CY OF SILT FROM THE TWO POOLS.
COST ESTIMATE
TEM Q OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST
1 0 999g CON7R4CT PROPOSAL LS � �4,25p 00 $4,250.00
Eligible Amounts: ToWf (this version) �4,250.00
Totai Oblig To Date $4,250.00
Unobligated+Obligated $4,250.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - OR1333 PREPARED DATE 08/07/2000
FIPS NO. 123-58000-00 REPORT DATE 09!'17/2000 7336 � ,_1, r
APPLICANT NAME ST. PAUL CITY OF
SUBDNISION - Q INF
� NON-ItJF
FEMA PW # 121 VSN 0 REF# 76 � REC
SPECIAL CONSIDERATIONS
� Does the damaged facility or ifem of woctc have insurance coverage andior is it an i�surabfe risk (e.g„ Q Yes � No � Unsure
buildings, equipment,vehicles,etc.)?
y Is the damaged facility Iocafed within a floodpfain or wasta{ high fiazard area and/or does ii have an � Yes � No Q Unsure
impad on a floodplain orwetland?
g is the damaged facifity or 0em of work located within or adacent to a Coastal Barzier Resource System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed faciliry repairs/reconstrudion change the pre�isaster conditions (e.g., footprint, � Yes � No Q Unsure
material, location, capacity,use or function)?
5 Does the applicant have a hazard mdigation proposal or wouid the appiicant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposal?
6 Is the damaged facility on the National Register of Historic Piaces or the state historic listing? Is it older Q Yes � No Q Unsure
than 50 years? Are tfiere more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of
forestland?
Q Yes � No
Q Unsure
g Are there any hazardous materials at or adjacent to the damaged facility and/or item of woric?
0 Yes � No
� Unsure
y Are there any other environmental or controversial issues associated with the damaged faciiity and/or 0 yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible DON SOEGAARD wpowers OS/19/2000 08/21/2000
Environmental Complete Eli9ible KATHLEEN GAYNOR kgaynor OSl21l2000 08l21l2000
rinal Complete Eligibie rdodini OS/21/2000 0822/2000
GENERAL COMMENTS
TH1S CAT G SH011LD BE CHANGED TO CAT A, AS ALL OF THE ELIGI6LE WORK IS DEBRIS REMOVAL. RD-8/16
I CONCUR, WNPB/20.
8l21/00 SILTING HAS OCCURRED REPEATEDLY AS DESCRIBED 1M ATTACHMENT. REFERRED TO HAZ MIS.
KGAYNOR, ENV'L SPECIALIST
08/21/2000 - BASED ON INFORMAT�ON PROVIDED BY 7HE APPLICANT, THE SCOPE OF WORK FOR THIS PROJECT
QUALIFIES AS A STATUTORY EXCLUSION (STATEX) UNDER 44 CFR PART 10. ANY CHANGE TO THE APPROVED
SCOPE OF WORK WILL REQUIRE RESUBMISSION FOR RE-EVALUATION FOR COMPLIANCE WITH TNE NATIONAL
ENVIRONMENTAL POLICY ACT. NON-COMPLIANCE WITH THIS REQUIREMEN7 MAY JEOPARDIZE THE RECEIPT OF
FEDERAL FUNDING. THE APPLICANT IS REQUIRED TO OBTAIN AND COMPLY WITH ALL LOCAL STATE AND .
FEDERAL PERMITS. KGAYNOR, ENV'L SPECIALIST
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-MN - DR1333 PREPARED DATE 08/79/2000 �' -� ` d
FIPS NO. 123-58000-00 REPORT DATE p9(17l200a 13:38 i
APPLICANT NAME ST. PAUL CITY OF Q INF
$UBDIVISION
� NON-INF
FEMA PW # 308 VSN 0 REF# '100 Q REC
CATEGOftY 6. Protective Measures COUN7Y RAMSEY FUNDING OPTION COST SF4ARE0.75
STD PROJEC7 NO. 299 PROJECT TITLE EMERGENCY PROTECTNE MEASURES
PROJECTED CMPLTN 6T1?12772000 ACTUALCMPLTN DT
ELIGIBILITY Yes
BEGIN DESIGN DT
END DESIGN DT
PREPARER DON SOEGAARD
ROLE PAC
STATE
DATE OBLGTD 09/08/2000
PACKAGEID22
AMOUNT ELIG $2,710.'19
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 09/08/2000
WORK COMPLETE AS OF 08/'1712000 . �00 I
PRIORIIYNortnal
—PW REVIEWER DATA
REVIEWER NAME DATE
INITIAL REVIEW DODINI,RONALD 09/07/2000 �
FINAL REVIEW POWERS,WILLIAM 09/07/2000 I
MT PROP � Yes � No VAIIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD � Yes � No
ATTACH � Yes � No
Does the Scope of Work change the pre�isaster co�ditions at the site? 0 Yes � No � Unsure
Speciai Considerations issues included? Q Yes � No Q Unsure
Is there insurance coverage on this faciiity? � Yes � No Q Unsure
Hazard Mitigation proposal included? � Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME CITY
ADDRESS
aTr
SITE NUMBER 1 - LOCATION
CIN WIDE
STATE MN ZIP
Latitude 44.9444
Longitude 93.0931
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
STORM EVENT CAUSED EXTENSIVE CALL OUTS AND HA7ARDS CITY WIDE TO RESPOND TO EMERGENCY
CONDITIONS AND CLEAR THE PUBLIC RIGHT OF WAY.
SITE NUMBER 1- SCOPE OF WORK
COST OF INCIDENTAL SUPPLIES REQUIRED TO RESPOND TO THE EMERGENCY. OVERTIME LABOR AND
EQUIPMENT
FOR EMERGENCY PUMPING AND GENERATORS FOR SEWER PUMP STATIONS.
COST ESTIMATE
ITEM G� S� OD MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE COST �
1 0 9999 SAFETY SUPPLIES LS 1 $2,240.97 52,240.97
2 0 9999 LABOR OT W.BENFITS LS 1 $115.97 $115.97
3 0 9008 EQUfPMENT LS t ,�353.25 5353.25
EligibleAmounts: Total(thisversion) 5
Total Obfig To Date $z.7��.t9
Unobligated i Obligated $2,710.19
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., 0 Yes � No Q Uns�re
buildings, equipment,vehicles,etc.)?
PROJECT WORKSHEET REPORT
DECLARATION N0. FEMA-MN - DR1333
FlPS NO. 123-58000.p0
APPLICANT NAME ST. PqUL CITY OF
SUBDIVISION
FEMA PW # 308 VSN 0 REF# 700
61-'1�
PREPARED DATE 08/79/2000
REPORT DATE 09/77/2000 13:38
� INF
� NON-INF
Q REC
SPECIAL CONSIDERATIONS
2 Is the damaged facility located within a floodplain or coastal high hazard area andlor does it have an Q Yes � No Q Unsure
impact on a floodplain orwetland?
3 Is the damaged facility or item of work located within or adjacent to a Coastal Bartier Resource System O Yes � No � Unsure
Und or an Otherv✓ise Proteded Area?
q Wii� the proposed facility repairs/reconstruction change the pre-disaster condRions (e.g., footprint, Q Yes � No Q Unsure
material, �ocation, capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance Q Yes � No � Unsure
for a hazard mitigation proposaf?
g Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older � Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or uadistu�bed areas on, or neac, the project site? Are there large trads of
forest�and?
g Are there any hazardous materiais at or adjacent to the damaged facitity and/or item of work?
Q Yes � No 0 Unsure
� Yes � No Q Unsure
y Are there any other environmental or controversial issues associated with the damaged facility and/or Q Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible rdodini 09/OtY2000 09/07l2000
Final Complete Eligible wpowers 09l0772000 69l07f2000
PROJECT WORKSHEET REPORT
DECLARATION NO. fEMA-MN - DRt333
FIPS NO. '123-58000-00
APPLICAN7 NAME ST. PAUL CITY OF"
SUBDIVISION
FEMA PW # 309 VSN 0 REF# . 55
CATEGORY C. Roads & Bridges COUN7Y RAMSEY
S7D PROJECT NO. 399 PROJECT i7TLE ROADS AND BRIDGES
PROJECTED CMPLTN DT 72/27/2001 ACTUAL CMPLTN DT
ELIGIBIIITY Yes
BEGIN DESIGN D7
END DESIGN DT
PREPARER DONSOEGAARD
ROLE pqC
STATE
DATE OBLGTD 09/08/2000
PAGKAGEID22
AMOUNT ELIG $8,07621
BEGIN CONSTR DT
END CONSTR DT
DATA SOURCE Paper
PACKAGE DATE 09/08/2000
PREPARED DATE OS/19/2000 • l � 1�!
REPORT DATE 09/17/2000 7338
Q INF
� NON-INF
Q REC
FUNDING OPTION
COSTSHAREp7g
WORK COMPLETE AS OF 08/17/2000
PRIOWTYNortnaV
'W REVIEWER D/
$0 %
REVIEWER NAME DATE
INITIAL REVIEW DODINI,RONRLD 09/07/2000
FINALREVIEW POWERS,WILLIAM 09/07/2000
MT PROP Q Yes � No VALIDATED � Yes Q No
PNP QUESTIONS Q Yes � No STATE RVWD Q Yes � No
ATTACH Q Yes � No
Does the Scope of Work change the pre-disaster conditions at the site? � Yes � No 0 Unsure
Special Considerations issues included? Q Yes � No � Unsure
Is there insurance wverage on this facility? � Yes � No 0 Unsure
Hazard Mitigation proposal inGUded? � Yes � No Q Unsure
SITE NUMBER 1
FACILITY NAME SIDEWALKS
ADDRESS
cirr
SITE NUMBER 1 - LOCATION
VARIOUS LOCATIONS CITY WIDE
Latitude 44.9811
STATE MN ZIP
Longitude 93.0407
SITE NUMBER 1- DAMAGE DIMENSIONS AND DESCRIPTION
DISASTER EVENT CAUSED NUMEROUS TREES TO FALL WITHIN THE CITY. VARIOUS UPROOTED TREES
DAMAGED SIDEWALKS IN 15 LOCATIONS PER THE ATTACHED LIST. APPROXIMATELY 1670 SQUARE FEET OF
SIDE WALK WAS DAMAGED CITY WIDE. CONTINUING STUMP REMOVAL PER THE ATTACHED LIST MAY RESULT
IN ADDITIONAL DAMAGE
TO SIDE WALKS.
SITE NUMBER 1- SCOPE OF WORK
LABOR, MATERIALS , AND EQUIPMENT TO REPAIR DAMAGED SIDEWALK AREAS PER ATTACHED LIST. NOTE:
ADDiTIONAL
DAMAGE MAY OCCUR TO SIDEWALKS AS DAMAGED UPROOTED TREES ARE REMOVED. THE APPLICANT HAS
BEEN
ADVISED TO MAINTAIN ACCUR4TE RECORDS OF ADDITIONAL LOCATIONS WHERE THE ADDITIONAL DAMAGE
OCCURRED
AND THE COST OF REPAIR. THIS INFORMATION IS TO BE PROVIDED TO THE STATE EMERGENCY SERVICES AS
SOON
AS PRACTICAL, BUT NO LATER THAN SIX MONTHS AFTER COMPLETING ITS LAST SMALL PROJECT. THE CITY
HAS AN EXISTING CONTRACT WITH GUNDERSON BROTHERS FOR FOR SIDEWALKS REPAIR. ONE SECTION OF
SIDEWALK WAS REQUIRED UNDER A SEPARATE CONTR4CT WITH DANNER, INC.
PROJECT WORKSHEET REPORT
OECLARATION NO. FEMA-MN - OR1333
FIPS NO. 123-58000-00
APPL�CANT NAME ST. PAUL CITY OF
SUBDMSION
FEMA PW # 309 VSN 0 REF# 55
PREPARED DATE 08l192000 Q' �r�� f/
REPOR7 DATE pg/� 7/z000 13:38
Q INF
� NON-INF
Q REC
COST ESTIMATE
ITEML�CO�D_F MATERIALAND/ORDESCRIPTION UOM QTY UNITPRICE COST
1 0 9999 CONTRACT COST GUNDERSON BROTHERS LS 1 55,828.01 55.828.07
2 0 9999 CONTRACTCOSTDANNER WC LS 1 $2,24820 52.24820
Eligi6le Amounts: Total (this version) $8,07621
ToWI Oblig To Date 58.07627
Unobligated+Obligated $8.07621
SPECIAL CONSIDERATIONS
� Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., � Yes � No Q Unsure
buildings, equipment,vehicles,etc.)?
y is the damaged facility Iocated within a floodplain or coastal high hazard area and/or does it have an Q Yes � No � Unsure
impad on a floodplain or wetland? �
g Is the damaged facility or item of work focated within or adjacent to a Coastal Barrier Resource System O Yes � No � Unsure
Unit or an Otherwise Protected Area?
q Will the proposed faciliry repairs/reconstruction change the pre-disaster conditions (e.g., footprint, � Yes � No Q Unsure
material, loration, capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance � Yes � No � Unsure
for a hazard mitigation proposai?
COMMENTS : NO COST EFFECTIVE ALTERNATIVES AVAILABLE FOR MITIGATION
OPPORTUNITY. KRIEDESEL PA 09/07/00
g is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older O Yes � No Q Unsure
than 50 years? Are there more,similar buildings near the site?
� Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of � Yes � No Q Unsure
forestland?
g Are there any hazardous materials at or adjacent to the damaged facifiry and/or item of work? Q Yes � No � Unsure
y Are there any other environmental or controversial issues associated with the damaged facility andlor � Yes � No � Unsure
item of work?
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible rdodini 09/01/2000 09/07/2000
Ertvironmental Complete Eligible JEANNE MILLIN jmillin 09/07/2000 09/07/2000
M+tigation Staff Complete Eligible FlENRY RIEDESEL hriedese 09f07l2000 09/07J2000
Final Complete Eligible wpowers 09/07/2000 09/07/2000
,l
DECLARATION NO. FEMA-MN - DR7333
FIPS NO. 123-58000-00
APPLICANT NAME ST. PAUL C4TY OP
SUBDNISION
PROJECT WORKSHEET REPORT
FEMA PW # 309 VSN 0 REF# 55
GENERAL COMMENTS
JMILLIN- 09/07Y2000 - BASED ON WFORMATION PROVIDED BY THE APPLICAM, THIS ACTION IS CATEGORICALLY
EXCLUDED FROM THE PREPARATION OF AN ENVfRONMENTAL IMPACT STATEMENT OR ENVIRONMENTAL
ASSESSMENT UNDER 4d CFR PART 10.8 (D)(2)(XV): ANY CHANGES TO THE SCOPE OF WORK WILL REQUIRE
RESUBMISSION THROUGH THE STATE TO FEMA AND REQUIRES RE-EVALUATION fOR COMPLIANCE WITH
NATIONAL ENVIRONMENTAL POLICIES. THE APPLICANT IS RESPQNSIBLE FOR OBTAINING AND COMPLYING WITH
ALL LOCAL, STATE AND FEDERAL PERMITS. NON-COMPLIANCE WITH THIS REQUIREMENT MAY JEOPARDIZE
RECEIPT OF FEDERAL FUNDS
PREPARED DATE 08/19/2000
REPORT DATE 09/17/2000 13:38
Q INF
� NON-INF
Q REC
o�-'�ul
MITIGATION COMMENT: NO COST EFFECTIVE ALTERNATIVES AVAILABLE FOR MI7IGATION OPPORTUNfIY.
KRIEDESEL PA 09/07/00