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266886 LNH17E �-�GTV CI.ERK � �\ ��,J� PINK - FINANCE GIT OF SAINT PATTL� Council �` � CANARY - DEPARTMENT BLLE - MAVOR � Flle NO. � . rdin�n rdinance N0. �� Presented By 'I Referred To Commit ee: I Date Out of Committee By Date An ordinance amending the Saint Paul Administrative Code , Chapter 1, by adding a new Seotion 1. 13, pertaining to data processing; repealing Section 4.0� of the Saint Paul Administrative Co,de � pertaining to t�.e Division og Administrative Services withix� the Depa�tment of Fin.ance and Management Services, + THE COUNCIL OF THE CTTY OF'� SAINT PAUL DOES ORDAIN: Section 1. That Chapter 1 of the Saint Paul Administ�ative Code is hereby amended by adding a new section theretojto read as follows : —�...-,_ I 1. 13 — D�.ta cesain . ' A. Mana er Data Proeessin . The mavor shal�:. a�point a,�mana�er of data . , __,prooesain�. who shall be in �he clas�ified servio� of the citv. He shall be ohosen on .the� basis of his edueation. and experienoe in the ar,�,ea_� of �overnment apd business data processin� and shall h�ve such other aualifications as may be provided by ordinance. B. Du�ties. The man.a�er of data prooes�sin.� �hall be responsible for: - (1) Approvin� and coordin,�tin� all data processin� aetivitiea of the eitv. � COU1�iCILMEN R uested b De al'tment of: Yeas Nays � y p k Christensen ' �� Hunt In Favor Levine ' Rcedler Against BY Sylvester Tedesco ' President Pf�� HoZZa Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY By Approved by Mayor: Date Approved by Mayor for Submission to Council By By iMHITE F- GT� CLERK PINK ` FINANCE CANAR'Y - DEPARTMENT GITY OF SAINT PAUL F1eci1N0. ,�� BtUE -�MAVOR � � • Q� � Ordin�nce Ordinance N 0. ��r � ' Presented By � Referred To Committee: Date Out of Committee By ' Date � P age 2. I �2) �upervisin� of all city� opera�ions in data processin�. includin� desi�nin.�. pro�rammin�. implementin� and maintainin� all data processin� svstems within the citv. ,�,�Formulatin� all citv data processin� contracts. desi�ns an.d pro�rammin� specificatiox�.s . �4) Coo�dinatin,� all eitv data processin.� activities with other �overnme��al units en�a�ed in auch activitv. , �,� ) Providings with the as��sistan.ce of the oit,y attornev� for eompliance with a,�1 statutorv reauire- ments concernin� confiden.tialitY of i�nformation. (61 Determinin� the city',� lon�'-`term data � pr�ooessin� needss Seetion 2. That Seetion 4.03 of the Saint Paul Legislative Gode, pertaining to establishment of a Division of Administrative. Services within, the Department of Finance and Management Services, hereby is repealed. . . + � Seetion 3. This ordinance is her.eby deemed to be a part of the Saint Paul COUNCILMEIV Requested by Department of: Yeas Nays Christensen ' Hozza In Favor i Levine I Rcedler Against BY I Sylvester ', Tedesco President Hunt Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY By Approved by Mayor: Date Approved by Mayor for Submission to Council By BY �YHI7E - CITV�CLERK �� PINK C FINANCE COI111C11 � �� CANARY - DEPARTMENT . GITY OF SAINT PAITL File � NO. BL�UE - MAYOR N � ' Ordin�nce Ordinance N O. �5q�3 Presented By Referred To Committee: Date Out of Committee By Date Page 3. Administrative Code and shall be incorporated therein at the time of the next eompilation of said Administrative Code. Seetion 4. This ordinance shall take effect an.d be in force thirty days from and af ter its passage, approval and p�ublication. COUNCILMEN Requested by De att t of: Yeas Nays � Christensen i�ir Hunt In Favor Levine /�, ,�f Sylvester v Against BY �� President H�� FjOZZa, � 3 O Adopted by Co . Date 1976 Form y C'ty t C ne Certi ' Passe b uncil tary � BY By _ Appro Mayor: Date �� Appro d b ayo � i i i B �gu�o APR 319?� By ,� , � d�'l� i� 17�`�� GITY OF SAINT PALTL J � ,�� ■a a OI'FIGE OF THE MAYOB ��■m�■.o■� ��a se� -I.AWRENCE D. COHEN MnYOa March 9, 1976 TO: COUNCIL PRESIDENT DAVID H. HOZZA MEMBERS OF CITY COUNCIL FR: THOMAS J. KELLEY, CITY ADMINISTRATOR ,��,��.' ,� RE: CITY'S ELECTRONIC DATA PROCESSING PROGR.AMS Attached are copies of a Council Ordinance and Resolution which affects the City' s electronic data processing (EDP) programs. BACKGROUND Late in 1975, the City undertook, through the work of Emery Peterson, IGAF Fellow, a study of the organization of the City' s EDP programs. Mr. Peterson recommended that the location of the EDP function be moved to the Office of the Mayor to ensure central control and direction of this important function. Based on Mr. Peterson's recommendations , the following objectives were set: l. The EDP function would be moved to the Office of the Mayor. This will be accomplished in two steps: a. Transfer EDP responsibility to the Police Department as an interim step to take advantage of the existing EDP expertise in that department. b. By the end of 1976 , transfer the EDP function and authorized personnel complement to the Office of the Mayor. 2. A city-wide EDP needs analysis would be immediately undertaken. This analysis will lead to decisions on setting city-wide priorities for the implementation of EDP programs. The tap priority is the development and implementation of a new payroll/personnel system. 3. A new EDP service contract would be negotiated with Ramsey County. At present, the City uses the Ramsey County and ISD #625 computers. The ISD computer will be phased out of use in 1977 because of a metropolitan area-wide computer system. In addition, the Peterson ��z2 . �5� r. 3 . �� EDP Programs - 2 - March 9, �`19�6'� re ort showed that the resent Count contract included inaccurate P P Y billing methods and rates. It is expected that the new contract will be negotiated by April 1, 1976. 4. The present use of sworn and non-City p�rsonnel will be terminated. As the City hires and trains the authorized EDP personnel, the use of Police Department staff and consultants will be terminated. To this end, a new position description, Data Processing Manager, will be created (this position will replace the Administrative Services Manager position, which will be abolished) . This position description will be submitted to the Civil Service Commission by April l, 1976, ACTION REQUESTED Council approval is requested on: l. The Administrative Ordinance which amends the Administrative Code by moving the EDP function ta the Office of the Mayor. 2. The Council Resolution which transfers funds, to the Office of the Mayor, from the Division of Administrative Services ($89 , 991) , and amends the 1976 City budget transferring special funds ($63 , 009) originally intended for EDP system development. CC: Mayor Lawrence D. Cohen Roger A. Mattson Chief Richard H. Rowan William N. Swrirduck TJK:PGH:ejt Attachments • � `:� . "`' t��.� 1��1�7�5 � E�iP7�+A�NATt a�' A�!!1�b1SS��tAT�'� C��t�R k� � � � � � � � - � � � � �� , : � a M `i . �.� . � � . � .�.. _ �. .. .�.. �*�� :.��i . . . _ � . � . � . . � � . .. - . � ' .. � . . � . . . ... � . � � . . .�, . . � ��: Date: Yaral� 9, 3976 � �� ; � _ � � TO: T�30M� J. �LLSY, C�TY AT9MTI�fi��RAg'E37t I � �� + , � FR: Y�Closk�► ; � � �iE; tJ�d�►�+� �react�g tha �sint Fau�. �t�'�'�#i#e� ; . � t�:; �orr � da�s p�ess� re�g��t�b�litier� t"io�;��.��;ma �"" �+e, : ' �r�'l��t �r�i.i:� t.tia i��at ��z�' �►i�a� a�d:� �t ` �,, ; � �� 'i1,��ag' i�� in �he t3ce crt fi�� lt��. � � ,. .� fi ' � � . , , �, � .:u ; . � � ACTIBN REQt�B YST�D: � ! - � � ,. , _, ,; _; >2 I �a� �'�' �paro�a}. aua �aeri�n e�t ��r " ` �'' �2�e �rant�a3,;�. ; ;`, , ; ;,� . � ; ,. 3 , .6� , . � ,; : ::: , _ , i � �� _ - .� :� � ; P��E �F� .R..��'�fl��QR � ��$ _AsCTIO�i: � - a � s't�' rea!�'#�Y �Plf�d by �t�;��r�'�"��: i1 . - 3��nlu�ip ,. �. s�cpe� �m�� ?a� t.h� �T.S, �ivi1. °�erv�i�da , .� �d � ,' C3ty's c�t ei�� ot�se� ��e �d oo�el � 3:� � l. Zt is ts�a@�s�erd; i r �w it is ia�sq�te ia f"�.`t�� . .. ��1Gr�# �; ' �. i't�j+c:�. �er e��s3� tor� � �`, , , �+ i.t e�ibi"�dt �►�t t+�' �!��. 3a � pl�t�. Fikst ,� fi��e i�ad�eq��as fi�e� s��r+s�Etaibu� t�o �+� � ��3�am�'t�.g1s�a 9.a .#»� �i�r hi�r�a�,jr« !o-�::-- t�e � ., #�t :�, � ... pl��snt.e� c�+r�ar I�►�� '� �e °�"� ; ;�.. : A�1'�IA�C�i�iT�s o!' �� `s �o� e+c�n��a�i� �e�#a�.� � � � i _ �Ti�#�e �3'i � � "8� '{ , �r, � : :'� .f AFPRO�AL: , ; s �T. e ey, ' ty st��r�r � , ,Q. � � �, , ,. , . .. .�:� . _ _ - 7 lst �� 2nd 3,f� 3rd 3/p�,' Adopted 3��Q � Yeas Nays CHRIS TENS EN HUNT � �, <: ��4� � LEVINE ROEDLER /,� SYLVESTER TEDESCO PRESIDENT (HOZZA)