266985 WHITE - CITV C ERK COIITICII �����
PINK - FINAN E � T SAINT PAITL
CANARY - DEPAR MENT �
BLUE - MAYOR File NO.
' '' ncil esolution i
Presented By
Refer ed To Committee: .Date I
Out o Committee By Date —
RESOLVED, that the proper City officials are authorize,�d
and directed to execute on behalf of the City of St. Paul 'I
an agreement for Engineering and Design Services between thle
City and the Metropolitan Transit Commission (a copy of which
is attaehed hereto and incorporated herein by reference) . �
The City will provide Engineering and Design Services for i
a Park-Ride Lot at Como Avenue and Eustis Street. The Metrio-
politan Transit Commission will reimburse the Ci�y for all
expenses related to these services, to a maxi.mum of $8,200.�00
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Approve s to Funding:
COU(VC LMEN Requested by Department of:
Yeas Nays � ,�
Christe sen �' (� �`�('j �Q(`�
�¢(� u,y� [n Favor
Levine '
Rcedle U Against BY
Sylvest r
Presid nt� }�IOZZQ �
� 3 d �� Form Approved 'ty At r ey
Adopted by Co ncil: DaYe
��+,
Certified Pass d by Council Secretary BY
By ` f
Appro by M vor: ate Appro d Mayo ub iss' ounc'
By By
�}�,,�,��� APR 3 �Q��'
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MTC Cantract Na. 75-97-62
AGREEMENT �
FOR
ENGINEERING AND DESIGN SERV�C�S •
' FOR
A PARK-RIDE LOT AT GOMO AVENUE ANU EUSTSS STREET
ST. PAUL, MII3NESOTA �
TFIIS AGREEI�NT made and entered into this day of ,
1975, by and between the Metropolitan Transit P,rea, a public. cor- - � '
paration and political subdivision of the State af Minnesota, acting �
� by and through its gaverning body, the Metropolitan Transit Commission,
he�einafter referred to as the MTC, and the City of St. Paul, a
Municipal Corporation in the State of Minnesota, hereinafter referred
to as the City. .
WITNESSETH:
Wf�REAS, the MTC desires to have prepazed engineering construc-
tion plans, specifications, and cost estimates for the cons�ruction
of a park-ride lot lxated at Cc�mo Avenue and Eustis Street, St.
�
Paul, Minnesota, and °-
Wt�REAS, it is recognized by the MTC that such work can be
performed most rapidly and efficiently by utilizing the services �
r of the City experienced in engineering, traffic, related field ser-
trices and construction, and
WF�REAS, the City and MTC, respectively, own property upon
which the park-ride lot is to be developed, and
WHEREAS, the City has expressed 'a willingness to provide the
required engineerinq and design services, and construction consul-
, tation,
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NOw TF�REFORE, in consideration of the mutual covenants here-
n contained, the parties hereto mutually covenant and agree as _
ollows:
SECTION T. Services ta be Performed by the City .
� � A. The City shall prepare preliminary cost esti.mates, con-
struction plans, and specifications generally in accordance with
the Metropolitan Transit Commission's Standards for Design and _ �
Maintenance of Bus-Related Raad Improvements, dated July 16, 1975,
and the Minnesota Standard Specifications for Highway Construction,
dated 3anuary 1, 1972, and the Supplemental Specifications for-�.
Highway Construction,.dated January 1, 1974. -
B. The City shall deal fully with the following features
in the glans:
1.. Grading, Paving, and drainage .
2. Bavement constructian
3. Sidewalk reconstruction
4. Landscaping and planting ,
5: Signing and striping of auto parking areas
6. Lighti.ng ► .
�.
C. When private utility relocation or reconstruction is made
necessary by either street or sidewalk construction, then City shall .
establish appropriate locational criteria to enable concerned com- �
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panies to relocate their facilities.
The locational criteria will be presented to the comganies
sufficiently in advance of construction contract letting to enable
their et�gineers to make the necessary utility adjustment plans.
D. The City shall prepare construction drawings and speci-
fications in form and number sufficient for all public biddinq pro-
cedures and the letting of construction contracts. The qeneral
_.__..__...-�---- ...... . _ _.___ .. _.. _.,._ .,. .._ ._. .._ ..; _ _: , .... .. �_ .�._ ___ ... _.�.._.. .�_�_...__.._.._�__.. __.__ ........_. _.,.....
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provisions and standard specifications commonly used by the Enqin- �
eering Departmen� of the City shall be used where appropriate, and _ �
. shall be amended by such special provisions as are necessary to
describe the work including the specifications affecting the legal
. . rights and interest of the,City, UMTA and MTC, including, but without
limitation, matters pertaining to warranty and guarantee of work
and materials, time of performance and liquidated damages for de- - .
layed performance, insurance, performance bond, pre-qualification .
of bidders, etc. The contract,documents shall include, but not �
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be limited to detailed plans, profiles, sections, technical speci-
fications, special conditions, general conditions and bid forms
for all of the project work.
The City shall prepare a detailed construction cost estimate
in sufficient detail to include al2 major items of work.
E. The City shall furnish any special services �equired,
including, but not limited to, soils investigations and field surveys. �
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F. The City shall provide inspection service durinq construc-
tion. This service shall include a review of the remaval and con-
struction work in progress to assist in obtaininq the quality of .
� ' work which will comply with the construction specifications. This �
inspection shall be on a part-tiune basis except during such times
when the amount of work being performed is sufficient to merit fu11-
ti.me inspection services.
G. The City sha11 submit to the MTC and Urban Mass Transpor-
tation Administration the drawings, specifications, and related
bidding documents for review and approval prior to solicitation
of bids for construction.
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H. The MTC will advertise for bids and award a contract.
I. The City will distribute bidding materials to potential _ .
bidders, and evaluate potential bidder's requests for substitutions
� and alternative methods, and issue addenda ta a11 potential bidders
on changes or clarifications, as approved by the MTC.
J. The City shall review and recommend to the MZ,C approval
or rejection of contract documents (insurance foxzns, bonds, reports,
etc.) submitted by the contractor(s) prior to the awar� of a con- '
tract. ,
K. The City shall estimate the value of the work in place
at the end of ��each month. The City shall review and approve the
Contractor's request for periodical and final payment and submit
this informatian to the MTC £or review and payment upon MTC approval.
Payxaent will be made to the contractor by the MTC.
L. Maintenance of Records shall be those commonly used bp
the Public Works Department of the City. �Records shall be maintained
which show actual time devoted, materials used, and costs incurred.
. .
SECTION II. Budget
The total maxi.mum budget for the design and constructian con- �
.� sulting costs shall be confined to a total not to exceed eight thou-
sand two hundred and no/100 dollars ($8,200.00) , with payment for .
the various phases of the work not to exceed the amounts shown below.
Task Cost (Not to exceed)
Desiqn S 5.175
Construction Consultation 3,025
Total $ 8,200
• Compensation shall be calculated on the basis of the hourly �ate
setually paid employees workinq on the project, plus overhead as �
described in Exhibit A, B, and C.
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• ECTION YII. Campen�ation
. A. Charges for the services required under the Contract shall
equal t�o the amount of base salaries of each and all emplogees
f the City, plus an increment of overhead which shall be the same
s that used by the City in billing for engineeri.ng services to. �
ther public agencies and which shall not exceed 25� of the base
salary, for the time that said employees shall be engaqed in the
roviding of services herein defined. Materials shall be paid for - �
at the City's purchase or reproduction costs for such materials.
B. The City shall keep detailed time reco-rds and accounts :
as shall permit the submission to the MTC of a detailed statement
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adjusted in accordance with sub-paragraph "A" above, showing the
amount due the City for all materia2s furnished and for all w�ork •
and services performed hereunder by its employees.
C. The City shall submit a statement and request for payment -
of amount due under this Contract at monthly intervals:fas each
such period that work is performecr until completion of the project.
Upon receipt and approval of said statements, the MTC shall make
payment within 30 days.
k ECTION IV. Time of Performance
The design phase shall be completed with 60 work days followinq the
ollowing the authori2ation to proceed with that phass. Said workinq :
ays shall be saspended pending receival of soil investigation.
The services of the City are to be terminated at such time as
the 1�C takes over the project. , Tal:eover of the project by 1KPC
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s 11 be interpreted and limited to the followinq conditions: `
A. 14 working days after written notice has been received by
� the City from MTC to stop all work. � �
B. 40 working days after written notice has been received by MTC
stating that it has been reasonably determined, during - -
the design Phase �� the project will exceed the budget and
MrC has not responded with a wri�ten reply increasing the
budget. During the pe'riod of communications, the . _ . �
design working days shal.7. be suspended until written �
reply is received by the City from the NlrC.
C. 30 working days after MTC has reaeived>pl.ans, specificati.ons,
aund engineeers cost estimate by the City and NfrC has not
� responded by written letter.
D. Completed canstruction of the project as mutually determined
by the City and N1TC.
A11 drawings, specifications, reports, anc3 materials prepared _
. y the City �pecifically in the performance of this agreement shall become
property of the MrC upon its payment for the services rendered hereunder,
. A
r upon termination of the project.
SEGTION V. .
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The City shall comply with all of the art�cles of Exhib it D which is
attached hereto and made a part of this contract as if fully set out hereia.
.
It is agreed that neither party relinquishes or waives any of the
responsibilities or power imposed upon it by law or requlation by the
execution of this agreement.
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� IN WITNESS WHEREOF, the parties hereto have caused this agree- ��'���
ent to be executed by their respective duly authorized represen- . -
,
, tives as of the first day written above.
OR THE CITX OF ST. PAUL: ' ' '
. Director of Public Works Mayor . - .
Approved as to Form: . .
Assistant City Attorney Dizector of Finance and
Management Services
FOR TfiE METROPOLITAN TRANSIT COMMISSION:
� BY •
Its Chief Adtninistrator Its General Manager
Reviewed as to fundinq:
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� Hy
Its Director of Finance & Administration
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DRJ/khf ,
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• � EXHiB17 A . � �
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� Schedule A , �
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Dfrect Labor Fee Breakdown • � '
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Dire t Salary Costs (See Schedute A1} ,
. Hourly
Ma��Hour_s Charge Total
1) sst. City Engineer _..10 $� 12.48 $ 124.8
2) epartment Head 34 ' 11.56 346.8
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3) es i gn . , • _ _ .
.1 P.W: Tecf� l t 120 : 6.71 805:2
.2 Eng. Aide tt � 300 5.51 16'3•�
4) pectficatiorts . . -
.1 Project Engineer (C.E. ! I i) � 80 9.71 776.$Q �
4.2 Clerical � 20 4.09 $,_1 80
3.795.b
5} ConstfuctiCrt Administration � � " . - -
$.i Construction Engineer 17 � . 11.56 196.52 '
5.2 P.W. Tech ! t � . 180 6.71 12Q7.8
5.3 Cierical . 20 4.09 81.8
• � � � ` Sp 6.7t � 335.5
� . 5.4 Surveyor . . �
� .� �. 50 : � � 6.01 �� 300.5 : .
5.5 instrumentman � .
5.6 Eng. Aide 11 � 54 , 5.51 2�---'�'S 2,397.62
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TO Al DIRECT SALARY COSTS � � • ' � 6'�93•22
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EXNIBiT B .
� . • 5ched�cle A1 � � ����`7t)_
• Estimated Salary SchedUle • � - �
. Average . -
Gateg � • Hourty Rate .
Prin ipal (Asst. City Eng. - Oesign) �12.�t$/hr. �
Depa tment Nead (Design � Construction) ti .56/hr. ' .'
Publ c Works Tech. t1 (Design) � � � . 6.71/hr. -
' En . Aide ii ' . 5.51/hr. . � :
9 _
� � Pco,j ct Engineer (C.E. 1 t t� . 9•?1/hr. • - ' .
Cler ca1 (Specifications) � � 4.49/hr. �
�tel Representative - P.W. Tech. { 1 6.7tlhr.
� Ller cai (Construction Administration) 4.09/hr. �
Surv yar ' 6.71/hr.� .
ins rumentman ._ - � � . � ' S.O1/h�. . . .� � . � .
. Eng. Aide Il . , : �.51/hr. . _ �
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. ' EXFiIBIT C � � ��."�'�4�
. `�� L� .
. A�rchitectural/Engineerinq Services � � " . ' ,
, • . Cost and Price Analysis* . .
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� � Design and � Construction . _
• . Bidding Phases A�inis�ra� tion Tot�l
1. Di.sect Labor tscliedule A} 53�795.60 : s 2,391►62 _ $.6,193.22
2. ' suzdsn ( 25� of Direct 9�+$.q0 539.4] - ,1,'.�48.31 -
� � � . . Labor) .. �►,744.5� 2:997.43 . 7�,741 •`�3
3.' Subtctal �l a�d �2 � - � � - . . • . - • '.
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" . • �.4. Pz'ot`it. (Fixed Fes, � . , � . . . . . . - .. . -
� . of �3} � '- ' � . . _. � . , .
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'. • . ' S. Reimbutseab3.a £x�eases. . . . - . . . •; .
. 5.1 pl�tagra�hy (� � S__._') �' ' 28.40 •. . '
� . 5:2 rii.leag� {��+0�?es @ 7 C} . . . . . � .
5.3 Pri.nting (�� � S? IOQ.QO � .. � � � ..
� � �' S.4 Postar,e . 2•�0 � � " . . _ .
, �. 5.5 Long Distance 2elephone- � - . - � :
� 5.6 L�on-Local Travel tScizesiule B) . . . . . . .
� 5.7 Other . � ►� . - � ,� . � � " �
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� . v 6. Sub-Con'�sacts (Scheduls C) . . 2$.00 . . . . • • . " _ -
� � t5oit testing by M.H.D.) 3 _ .
� subtotal as axed �6 _ 430.50 . _. �� . � • : -..._ � .
• .� 7r . . . � . � � ; . . . . ' _ � • , . .. . - . . .
� - . • '8 � Profit az :teiszburs�abiss . ' � � • ,
� . . ' aad Surficntracts t$ of �73 .
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' _ 9 � G�,n�-Zt�ed r,�a,�,� Ccrspensa- ' � . , . : . - .- : �. .
tion (Total of �3 + �� +, � 5.17S.00 � 3.�25�.03 .. 8,200.03. '
' � #7 + �a) . � . - • . � ' . : . . .
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• General For�at; may be modified to provide for "Speciai Services", etc. ` .
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. „ .. EXHI$IT D
r - MTC Contract No. 75-97-62
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Audit and Zns ection of Records. The contractor shall perm.i.t . ' ���``,�, `
A. P
t e authorized representatives of the U.S. Department of Transpor-
tion and the Camptroller General of the United States, as well . -
a auditors and representatives of M2C to inspect and audit all _ �
d ta�and records of the City relating to its performance under the
. ntract.
B Equal Erployment Opportunity. In connection with the execu- � ' - �
� t on of this contract, the City shall not discriminate agains� any
ployee or applicant for employment because of race, religion, color,
s x, or nationaZ origin. The contractor shall take affirmative
� tions to insure that applicants are employed, and that employees _ -
e treated dwring theix employment, without regard to their race, , _ _ " � �
r ligion, color, sex, or national origin. Such actions shall in- - - '
c ude, but not be limited to, the following: Employment, upgrading, .
otion, or transfer; recruitaient or recruitment advertising; lay- .
a f or termi.nation; rates of pay or other forms of compensation;
d selection for training including appxenticeship. �
- C Minority Business Enterprise. In connection with the perfor-
ce of this contract, the City will cooperate with the projec*
s nsor in meeting his commitments and goals with regard to the
imum utilization of minority �business enterprises and will use �
i s best effozts to insure that minority business shall have the
- um practicable' opportunity to compete for sub-contract work •.
er this contract, �d for bids under the specifications. _ �
Conflict of Intexest. The City agrees that it presently has � � �
. interest and shall acquire no interest, direct or indirect, which
. uld conflict in any manner or de�}ree with the .performance of its � �
ervices hereunder. The City further agrees that in the performance -
f the Agreement,, no persan haninq any such i.nterest shall be em-
loyed. `� w.
. � . _
� Interest of Merbers of Congress. No member of or delegate �
'�+ _ o the Congress of tY.s United States shall be admitted to any bene- _
• it arising therefrom�,, . � '
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Interest of Public C°.ficials. No membery officer, or employee
f the public body or of a local public body during his tenure or �
or one year thereafter, sliall have any interest, direct or indirect,
� n this contract_or the proceeds thereof.
. This agzeement may be modified only upon prior written approval
f the City and MTC. Such modifications, including appropriate •
odifications to compensation, which are mutually agreed upon by
d between the City and MTC, shall be incorporated in written amend-
ents to this agreement.
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� : ' . Da�e: ;' ru�ry 2�, 1976 �!
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TQ s T�I J. KE�,LBY► ;�iT3t `A►I)�iSTRATOR ' ` , #
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