267469 WIiITE - CITV CL�RK � COl1I1C11 ��� ,c
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BLUE - MAVOR � � Fll@ NO.
� � ncil Resolution
�
Presented By
Referr d To Committee: Date
Out of Committee By Date
WHEREAS" the City Council , by Resolution No. 266179, approved on October 9, 1975,
approved gui�elines and steps for the establishment of the citizen participation pracess to
aid the City in the development of programs for the City and �ts neighborhoods; and
WHfREAS� the Thomas-Dale/District 7 Planning Council has applied for recognition as
the General �istrict Planning Council for District 7; and
WHEREAS�b the Mayor's Office has advised the Council that the Thomas-Dale/District 7
Planning Cou�cil has complied with the City Council 's guidelines and steps and recommends
that the Cit Council recognize their organization and appropriate $30,470.82 to assist
the organiza�ion in implementing its work program; and
,
WHEREAS�� the City Council held a public hea'ring on Tuesday, June 15, 1976, for the
purpose of cpnsidering the request of the organi,zation, the Mayor's recomnendation, and to
hear from al�l interested persons; now, therefor�, be it
RESOLVE , that the Coun�il of the City of S�i�nt Paul does hereby approve and recognize
the Thomas- le/District 7 I��anning Council as the �eneral District Planning Counci1 for
District 7 a d does hereby approve and appropriate �ie following funds and budget fpr the
organizatio . fQr the period July l , 1976 through June 30, 1977, and the Mayor's Off�ce is
a°uthorized a�d directed_to ac�ninister the budget on� b�haif of th� `orga��zation in '
accordance wdith such procedures as may be established �y the Mayor''� Office:
,
Ca�m�unications (Printing, publicity, !. ,
s�ationery, postage) �. . . . . . . . . . . . �,. . . . . . $5�2U6.00
SaVlary for Staff includ�ing fringes . . , . , ,;� , , , , , 24,824.82 � ,
�:
O�fice Expenses . . . . . . . . . . . . . . . . . . . 440.00 ,
'' $3��'1��
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COUNCI�..,MEN Requested by Department of:
Yeas Nays �
��, Christe sen
,��� �,; � In Favor
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��� Sylv t�r Against BY '
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Adopted by Co c' . Date tlfY 7 q �'�p Form Approved b City ttor y
Certified sse by ouncil cretary � BY
By
Approv by MaNOr: at Approved by Mayor for Submission to Counci,l
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By By
; �tBUSH�o JUl 1 Q 1976
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June 1, 1976 .
Rose Mix, C�ty Clerk
386 city �
St. Paul, Minneaota
Dear Roae:
Please be notified that I have called a, epecial meeting of
the City Council for Tuesday, June 15, 1976, at 7:30 P.M. in the
Wilder gymnasi� at 911 Lafoaid� to cousider recognition of an
official graup to represent Citizen Participatioai District 7
(Thamas-Dale). � __
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Council President
We, the undersigaed Councilmen, do hereby waive writtea notice
requiremeata for a specisl meeting of the City Council on T�esday�
Jnae 15, 1976, at 7:30 P.M. ia the Wilder g,ymonasiimt at �11 Lafond,
for reasaris stated abave.
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GEORGE LATJMER
'�tnro�x
MEMORANDUM I!
To: Mayor George Latimer
Council President Rabert Sylvester '
and Members of the City Council
��
From: Ms. Karen Christofferson ,
Date: June 2, 1976 ,
Re: District 7 Public Hearing, June 15, 1976
The District 7 (Thaoas-Dale Area) public ttearing will
be held on June 15 at 7:3Q p.m. in the Wilder gymnasium,
911 Lafond.
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GEORGE LATIMER
MwYOrt
MEMORANDUM
To: Council President Robert Sylvester
City Council Members
Frorn: Mayor George Latimer �
�
Date: June 9, 1976
Re: Recognition of the Thomas:-Dale/District 7 Planning Council
as the General District Planning Council for District 7
Attached is the report and recommendation of the Community Development
Section regarding recognition of the Thomas-Dale/District 7 Planning
Council as the General District Planning Council for District 7.
This report should prove useful in the Council hearing on Tuesday,
June 15. If you have any questions, please contact Mr. William Patton
directly.
GL/km
Attachments
cc: Thomas J. Kelley
A1 Olson
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GEURGE LATIDiEli
M�YOr+
MEMORANDUM
To: Mayor George Latimer
Mr. TF�omas J. Kelley
>
From: Mr. M[illiam Q. Patton`"�� -
Co�nunity Development Coordinator
Date: June 9, 1976
Re: Recognition of tf�e Thomas-Dale/District 7 Planning Council
as the General District Planning Council for the Thomas-
Dal e Neig[�6orfwod
Background
The Thomas-Dale Developme.nt Council was incorporated and granted non-profit
status 6y the State of l�innesota in �une of 1970. From the Council 's
earliest inception in 1969, tFie primary function of the comnunity
organization was ur6an renewal and Neigh6orhood Development Program
activities.
In July of 1975, the existing Thomas-Dale PAC boundaries were extended by
City Council resolution to include Lexington Avenue on the west and 35E
on the east, including the Nort6 Capitol area and Mt. Airy Homes.
The Thomas-Dale PAC expanded membership to include these areas and
irnmediately established a By-Laws Co�nittee to begin the ten-step process
as per Council File No. 266179. The PAC, as expanded, has continuously
functioned as the District Planning body for District 7. The Thomas-Dale
Development Council is authorized 6y the by-laws of the District 7 Council
and with approval of the District 7 corr�nunity to function as the District 7
Council until elections are held in April of 1977.
Work Program
The Thomas-Dale/District 7 Planning Council , as indicated on the attached
Work Program, will pursue short-term planning activities (i .e. , Comnunity
Development Year III) and long-term planning activities (i .e. , General
District Planning) . Other planning and programning efforts include
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increasing citizen participation efforts, implementation of CD I, II, and
NDP programs, and continuing working with community-based groups and the
Capitol Area Architectural Planning Co�nission regarding the Rice-Marion
project.
B -y Laws
The Thomas-Dale Development Council formed a By-Laws Comnittee soon after
the new boundaries were drawn and the Council recognition process was adopted
by City Council . The By-Laws were su6mitted to the General Membership at
a pu6lic F�earing on April 8, 1976. The By-Laws were adopted as amended at
an April 20, 1976 public hearing. Notification for the comnunity public
hearings was distri6uted district-wide tFirough the community newsletter
and church 6ulletins.
Budc�et
The attached budget request asks for $30,470.82 for one year, to be used
primarily for corrnnunications and general office expenses, including staff
services.
Recotnrnendati on
The Dffice of Community Development is satisfied that the District 7 Planning
Council , as proposed in the attacF�_ed documents, meets the intent and purposes
of Council File No. 266179, establishing a process for citizen participation
by designated districts in the City of Saint Paul .
Ther+efore, we recommend that the Thomas-Dale/District 7 Planning Council , as
proposed, be recognized as the General District Planning Council for the
Thomas-Dale community.
WQP/klm ,
Attachments
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;
,;. THOMAS-DALE DEVELOPMENT COUNCfL, INC.
- � - -- 537 N. Dale Street• St. Paul, Minnesota 55103 0 227-702�
� April 26, i9�6 RECEIVED
APR 2 9 1976
Community Devclo m�nt ;;e�;:,�
Mayor Lawrence D. Cohen and
Members of City Council
City Hall and Court House
Saint Paul, Minnesota 55102
Mayor and Council Members:
In conformance with City Council Resolution 266179 , the Thomas-
Dale/District 7 Planning Council respectfully submits the
attached documents and request that this body be recognized
as the duly authorized citizen participation unit for the
District 7 planning area.
The attached documentation includes a brief history of the
District 7 community, the organizational structure, Bylaws
and requested budget.
After review by the CD staff, we understand that the Council
wi.11 hold a public hearing on our request for� recognition.
67e would appreciate an evening meeting to accomodate the
area citizens since most of them are employed during the day.
We would also appreciate ample notice so that we can publicize
the meeting throughout the community.
Respectfully,
/ ,
`L�2`G,�.,�—, " L��-?�t� �G►�'✓-.3i�; �{.
4�7illiam Johnson, President
Thomas-Dale/District 7 Planning Council
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HISTORY
With the inception of the Neighborhood Development Program
in St.Paul in 1969, the Thomas-Dale Development Council was
created to provide the citizen participation component of
the program in the area now designated as District 7 . The
Thomas-Dale Development Council was comprised of elected
residents, property owners and businessmen from the area
generally bounded by Rice Street, University Avenue, Chatsworth
Street, and the Burlington Northern Railroad tracks. Bylaws
were written and adopted governing the operation of the
group, and incorporation papers were filed with the State
of Minnesota in June of 1970 .
This group was contracted with the St.Paul Housing and Re-
development Authority. , and functioned through 6 years of
NDP. They were then authorized by City Council to continue
their activities under the first year of Community Development
Revenue Sharing. The Pacs ' contract expires at the close of
CD Year I on May 31, 1976.
When the City Council established the 17 planning districts
in St.Paul in July of 1975, the Thomas-Dale NDP area was
expanded to Lexington on the west and 35E on the east,
taking in the North Capitol Area and DSt. Airy Homes. In
preparation for General District Planning , the Thomas-Dale
Development Council invited representatives from these
additional areas to sit on the Executive Board to partic�pate
in planning activities. Also, in preparation for General
District Planning , the Development Council formed a Bylaws
Committee to write new guidelines and restructure the
organization according to the needs of the new programs.
The first draft of the proposed Bylaws and structure were
brought to the General Membership on April 8 , 1976. Recommend-
, ations of the citizens at that meeting were considered by the
Bylaws Committee at a working session on April 13th. The
third draft of the Bylaws was presented again to the General
Membership on April 20th at which time they were approved and
formally adopted. Notification of these meetings went out
to every property in the District 7 area through a community
newsletter and by notif ication in area Church bulletins. An
invitation was also extended for citizens to participate on
the Bylaws Committee. The Bylaws Committee was comprised
of :
Rev. Theo. Goehle Lyn Robinson Jan Golden
I�iary Tingerthal Frecl Severin Adolf Tobler
Also at the April 20th General Membership meeting, those present
authorized the e�isting body, formally known as the Thomas-Dale
Development Council, to continue carrying out the duties and
responsibilities of the Thomas-Dale/District 7 Planning Council
until the next neighborhood election in April of 1977 , as
provided by the adopted Bylaws. Current members of the Council
will now represent the respective districts in which they live
or own property, , with additional members to be added where there
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Page Two
are vacancies. A copy of the current District 7 Council is
$ttached.
It is the feeling of the Council that the adopted Bylaws
reflect our goal of allowing and encouraging every citizen
of District 7 to participate in planning for the betterment
of his community.
� � BYLAWS ��C.��c�
FINAL DRAFT-ADOPT��4/20/76 (JN
ARTICLE I. NAME
This document hereby creates and shall govern the
func.tioning of the citizen participation unit
known as the Thomas-Dale/District 7 _Planning
Council. Henceforth, in this document, the term
� ` "Council" shall apply only to the District 7
Planning Council.
ARTICLE II. BOUNDARIES
The geographical scope of District. 7 shall be the
� area generally includ.ed in Census Tracts 24 , 25 ,
26, 27, 28 , 29 , further described as follows :
Commencing at the intersection of the southern
right-of-way of the Burlington Northern Railroad
Tracks and the western right-of-way of Interstate
35E, then south along said right-of-way of Inter-
state 35E to the northern right-of-way of
University Avenue to the eastern right-of-way of
Lexington Avenue, � then north along said right-of-
way to the south right-of-way of the Burlington
Northern Railroad tracks, then east along said
right-of-way to the western right-of-way of
Interstate 35E which is the point of beginning.
ARTICLE III. PURPOSE
The purposes of the District 7 Planning Council
shall be :
A. To be representative of all sectors of the
citizen participation district.
B. To stimulate a greater interest of the people
in participating in the planning for the
growth of their community.
C. To provide the citizenry an organization
through which they can express their needs
and concerns and explore resources which will
enable them to meet those needs and concerns.
D. To prepare a plan with the citizenry for
improving the physical, economical, social
quality of life in the community.
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E. To establish effective communication between
the various levels of public and private
business and the people; to promote a greater
understanding of intent and purpose of all
federal, state, and local government bodies,
agencies , departments, and organizations
which engage in activities which influence
the quality of life in District 7.
F. To work with the district citizenry to
formulate realistic planning goals for their
community and to provide them information
which will enable them to offer input on
district and other city issues .
ARTICLE IV. CITIZEN PARTICIPATION
SECTION l. All persons who reside, rent, lease and/or own property
within the Planning District ? boundaries outlined
in Article II shall be allowed and encouraged to
participate in the activities of the .Planning Council.
SECTION 2. For voting purposes, a participant must meet the
requirements set forth in Article IV, 5ection I. ,
and, in addition, be of legal voting age as
determined by State law.
ARTICLE V. AFFIRMATIVE ACTION
This organization shall be strictly non-sectarian
and non-partisan, and there shall be no discrimination
because of race, color, creed, marital st.atus, country
� of origin, sex, age, financial status or position, or
degree of education, handicapped or the like.
ARTICLE VI. PI,ANNING COUrdCIL SELECTION
SECTION l. Election Committee. In January of each year, a
newsletter will, be sent out to every property in
District 7, notifying the voting citizens of an
upcoming election of Council members, and seeking
a four-man Election Committee whose responsibilities
are as outlined in Article VIII, Section 5.
SECTION 2. On the first Tuesday. of April of every year, the
voting citizens of District 7 will cast ballots in
their respective subdistricts to select three
representatives from each of the 4 subdistricts
�outlined in Article VI . , Section 4) to serve on
the Council.
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SECTION 3. Those elected will take office the day following the
election.
SECTION 4 . The Council shall consist of a minimum of 15 persons
and a maximum of 18 persons, being representative
as follows :
A. Three elected representatives from Subdistrict 1,
from the area bounded by Avon, University,
� Lexington, and the Burl.ington Northern Railroad
tracks.
B. Three elected representatives from Subdistrict 2,
from the area bounded by Mackubin, University,
Avon, and the Burlington Northern Railroad tracks.
C. Three elected representatives from Subdistrict 3,
from the area bounded by Marion, University,
Mackubin, and the Burlington Northern Railroad
tracks.
D. Three elected representatives from Subdistrict 4
(Capitol area) from the area bounded by Marion,
University, 35E, and the Burlington Northern
Railroad tracks.
E. One representative from each of the following
three special interest groups �to be determined
by the individual special interest groups) :
l. University Avenue Businessmen
2. Wilder Square
3. r�It. Airy Homes ,
F. If they so desire, the elected members of the Council
may appoint 3 additional voting members who would
serve as chairmen of the three standing committees
outlined in Article VIII , Section 2.
SECTIOYI 5. Vacancies on the Council shall be filled for unexpired
terms by Council appointment, subject to the approval
of the General Membership at its next meeting.
SECTION 6 . A Council member with more than three unexcused absences
� from Council meetings shall be subject to removal from
the Council. The position vacated shall then be filled
as provided in Section VI, Article 5.
Pag� Four
ARTICLE VII. OFFICERS _
SECTION l. From within the 15 member Council shall be chosen, by
the members themselves, the following Council officers
with the described functions:
A. President. The chief executive officer subject to
the direction of the Council. He/she shall have
general charge of the business affairs of the
Council and shall be authorized to co-sign checks
with the Treasurer or Vice-president for payment
of authorized expenditures.
B. Vice-President. In the absence of the President,
the Vice-President shall perform all of the duties
of the President. He/she sha11 be authorized to
co-sign checks with the Treasurer or President
for the payment of authorized expenditures.
C. Treasurer. He/she shall have charge of and be
responsible for the funds, securities, receipts
and disbursements of the organization and shall
maintain records of the same. He/she will be
authorized to co-sign checks with the President
or Vice-President for the payment of authorized
; expenditures.
D. Secretary. He/she shall be responsible for
recording the actions of the Council and shall
be custodian of records.
SECTION 2. An officer shall serve a term of one year in that
position office, and shall be eligible to serve a
second term in said office; said off icer shall be
eligible to be a candidate for the same office
after a minimum of one year` s absence from serving
in that office.
SECTION 3 . A blanket bond shall be obtained for all officers
authorized to sign checks for expenditures .
ARTICLE VIII. COMMITTEES
SECTION l. The Planning Council shall act as the General District
Planning Committee for District 7 , and shall be
responsible for the ongoing activities of the Council
which include:
A. The fulfillment of goals and objectives as outlined
in Article III of these Bylaws;
B. The fulfillment of duties and responsibilities as
outlined by City Council Resolution 266179 ; and
C. The fulfillment of duties and responsibilities
Page Five ������
outlined in the working paper "The Process for
General District Planning in St.Paul. "
SECTTON 2. Standing Committees. There shall be three standing
committees, each of which will be responsible for
the study, planning and implementation of programs
pertaining to its respective area of concern:
A. Physical : Property rehabilitation, acquisition,
relocation, land use, land marketing , design
controls , public facilities , environmental impact;
B. Social : Health, education, welfare, recreation,
public safety and services , religious and cultural
exchange pragrams , employment opportunities and
traini�ng;
C. Economic: Business , commercial, and industrial
activities ;
D. "Committees may be comprised of elected representatives
and district citizens at large who volunteer to
serve on the committee. Each standing committee
shall include, but not be limited to, at least
one member from each of the 4 major subdistricts
of District 7 , in addition to, but not limited to,
at least one member from each of the 3
special interest groups as outlined in Article VI,
Section 4. , E.
E. The chairmen of the three Standing Committees shall
be voting members of the Council according to
Article VI, Section 4 . , F.
SECTION 3. Ad Hoc Committees. Special, Temporary, committees may
be named by the Council to study and make recommendations
regarding special subject matter not included within
the scope of one of the three Standing Committees , or
in situations where more specific study is needed on
certain subject matter, whereby that Ad Hoc Committee
will then report to the Standing Comanittee from which
it was created.
SECTION 4 . All Committees will submit reports and recommendations
to the Council Executive Board except those Ad Hoc
Committees created by a Standing Committee, who will
then report to that Standing Committee.
SECTION 5. A four-man Election Committee will be formed in the
month of January of every year for the purpose of
planning for the election of Council members . This
Committee shall be formecl in the following manner :
' , � ', Pac�e Six
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In January, a newsletter will be sent to all the
properties in District 7 , notifying them of the
April election of Council members, and seeking
four persons to serv.e on the Election Committee.
Each of these four persons must reside, rent,
lease and/or own property in one of the four
major subdistricts in District 7. Names of persons
wishing to be on this Committee must be submitted
to the Council office by noon on the last working
day of January. Names will be placed in four
separate containers, each representing a major
subd.istrict, and one name pulled from each of the
four containers. An Election Committee member may
not run for office nor should a member of his
immediate family be a candidate for office.
ARTICLE IX. MEETINGS
SECTION 1. All meetings of the District 7 Planning Council and
its committees shall be open to the public.
SECTION 2. The District 7 Planning Council shall sponsor at
least 4 General Membership meetings each year.
The citizens shall be given adequate notification
for these meetings through any means which inform
citizens of community events, such as the various
community newsletters, posting meeting notices,
flyers, Press releases, with notice being given
. through Church bulletins two weeks prior to the
meetings.
5ECTION 3 . Committee meetings and Planning Council meetings
shall be held at least once a month. A regular
monthly meeting schedule shall be established by
the members of the Council and the committees, and
advertised in a newsletter.
SECTION 4. At any du1X called meeting of the Council or a
Committee, lJ3 of its members shall constitute a quorum.
SECTION 5. "Roberts Rules of Order, newly, Rev. " shall be used
as the parliamentary procedure for all meetings of
the District 7 Planning Council.
�RTICLE X. AMENDING PROCEDURES
The provisions of these Bylaws may be amended or
repealed provided that the following procedure is used:
A. The proposed amendment must be submitted to Council.
B. At the next General Membership meeting , the proposed
amendment shall be read and explained by its author.
A statement of the proposed amendment shall be
Page Seven
printed in the newsletter sent out prior to, and
notifying the citizens of, the General Membership
meeting.
C. The amendment requires a 2/3 vote of the participants
at the, General Membership meeting for adoption.
ARTICL� XI. FINANCING
SECTION l. The District 7 Planning Council shall be non-profit
organization.
SECTION 2. Contributions to the organization must be recorded
appropriately and must be used to further the purposes
of the organization, as prescribed in Article III .
SF�CTION 3. The Council shall seek Community Development Revenue
Sharing funds for staffing and office operating , and
shall seek funding from any other sources to further
the purposes of the Council, as prescribed in Article
III.
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SUBDISTRICT 1 (LEXINGTON PARKWAY TO AVON STREET)
John Brodrick 1007 Ch�rles Avenue
Dudley Jepson 1004 Charles Avenue
Addlf Tobler 915 Edmund Avenue
SUBDISTRICT 2 (AVON STREET TO NIACKUBIN STREET)
Roman Adam, Jr. 570 Edmund Avenue
Rev. Theo. Goehle 723 Lafond Avenue
Shelly Moorman 638 Thomas Avenue
SUBDISTRICT 3 (MACKUBIN STREET TO MARION STREET)
Tom Heinl 456 Blair Avenue
William Johnson 673 Farrington Street
Sandi Morris 470 Van Buren Avenue
SUBDISTRICT 4 (MARION 5TREET TO INTER5TATE 35E�
Ll�oyd Bergum 544 Ottawa Avenue
D�lores Senty 190 Edmund Avenue
L�onard Senty 190 Edmund Avenue
University Avenue Business - Tony Wolters
Wilder Homes, Inc. - Jan Golden
Mt. Airy Homes. - To be filled
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" ' RECEIVED
DISTRICT 7 WORK PROGRAM �JIAY 5 1976
APRIL,1976 - MAY, 1977
Community DerNopment Sectinn
APRIL - MAY, 1976:
Hold public hearings in District 7 regarding proposed Bylaws
and organizational structure.
Sui�mit community-approved Bylaws and structure to City Council.
Publicize City Council sponsored public hearing on the above
material.
Work with University Avenue Businessmen to develop action plan
for expenditure of CD Year II funds through Districts 7 and 8 .
Implement organizational structure and Bylaws.
Establish committees in accordance with Bylaws.
Expand representation on District 7 Council.
Begin General District Planning.
Do needs assessment survey of the community.
Increase resident participation in District 7 through committee
mennbership.
Establish Winter Street ITA 5ubcommittee - begin informational
meetings regarding ITA programs.
Continue implementation of CD Year I projects.
Continue implementation of NDP projects. ,
Continue working with community based groups (Wilder, Mt.Airy,
Capitol Area Architectural Planning Commission, etc. ) on
ongoing projects; Capitol Area Architectural Planning Commission
regarding Rice-Marion project and possible expend.iture of State
funds in Capitol North area.
JUNE - AUGUST, 1976 :
Begin implementation of CD Year II projects.
Continue General District Planning.
Continue ongoing CD Year I and NDP activities and all other
ongoing activities listed under April/May work program.
Review redevelopment proposals for Phase I St. Adalbert' s area.
Continue committee study and research of planning probabilities
for CD Year III; long and short range goals and objectives.
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AUCvUST, 1976:
Hold public hearing �s) on General District Planning goals and
objectives; CD Year III proposals.
SEPTEMBER, 1976 :
Submit General District Plan for District 7.
Submit CD Year III proposals for District 7 .
SEPTEMBER, 1976 - MAY, 197�:
Cor�tinue all ongoing activities described previously in this
work program.
Beqin training programs in community to promote better under-
standing of inter-relationships between various public and
private units involved in the redevelopment of District 7.
JANUARY, 1977:
Beqin preparation for District 7 election of Planning Council in
accordance with Bylaws.
APRIL, 1977 :
Election of District 7 Planning Council representatives.
Begin training programs for representatives on Planning Council.
DISTRICT 7 PLANNING COUNCIL BUDGET �
��������
JUNE l, 1976 - MAY 31, 1977'�
Payroll (net + taxes withheld� $ 21,864 .72
Employers Share of FICA 1, 259. 98
Hospitalization Insurance @ $70.76/mo. 849 .12
Postage @ $20. 00/mo. 240. 00
Office Supplies @ $10. 00/mo. 120. 00
Publicity - 8 newsletter printing @ $212. 00 ea.=$1 ,696 .
8 newsletter postage @ $385. 00 ea. = 3 ,080
4,776
Annual permit renewal 40
Additional flyers 150
4 ,966.00
Transportation & Parking @ $30. OQ/mo. 360. 00
Petty Cash @ $10. 00/mo. 120. 00
El�ction Expenses 200.00
Office Insurance - Unemployment Insurance 120
Workmans Compensation 231
Blanket Bond 140
491.00
TO►rAL $30,470.82
��"E�"'� STATE OF MINNESOTA
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,•e, OFFIGE OF THE STATE AUDITOE
- - SAZivT PAUZ.
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BOBE$T W. MATTSON �
Sxa� Aunrroa
June 22, 1976
Ms. Rose A. Mix
St. Paul City Clerk
386 City Hall
St. Paul, Minnesota 55102
Dear Ms. Mix:
Enclosed please find one copy of our report on our examination
of the financial affairs of The St. Paul Fire Department Relief
Association, covering the year ended December 31, 1975.
Should there be any questions regarding this report, please
do not hesitate to contact me directly.
Ver ly yours,
C�✓�
R ER W. MATTSON
State Auditor
Enclosure
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' REPORT OF THE
� STATE AUDITOR of MINNESOTA
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, THE ST. P��UL FIRE DEFA1zTMENT RELIEF ASSOCIATION
Year Ended December 31, 1975
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ROBERT W. MATTSON
' State Auditor
' St. Paul, Minnesota
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W. Hanson
1�. Fr�tz
' � G. Groen
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' REPORT OF THE STATE AUDITOR
on the
' FINANCIAL AFFAIRS �
of
, TIiE ST. PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
' Year Ended December 31, I975
Examination was made pursuant to Laws 1955, Chapter 375, Section 27
' Operating under Laws 1955, Chapter 375, as amended.
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� Robert W. Mattson,
� State Auditor,
Saint Paul, Minnesota.
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, The St. Pau1 Fire Department Relief Associatioa
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� TABLE OF CONTENTS
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' ' Reference Pa e
Comments 1
� Auditor's Ouinion 2 _
, Financial and Operating Notes 3-4
Organization 5
� Combined Balance Sheet Exhibit A 6
Summary of Receipts and Disbursement Schedule A-1 7 .
' Investments Schedule A-2 8
' Special Fund
Statement of Revenue and Expenditures Schedule A-3 9
iGeneral k�nd
Statement of Revenue and Expenditures Schedule A-4 10
' Off icial Bonds Exhibit B 11
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' �oiro9 STATE OF MINNESOTA
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' ROBERT W. MATTSON
STATE AUDI?OR
tBoard of �rustees
The St. Paul Fire Department Relief Association
' c/o Fire Station 18 '
681 University Avenue
Saint Paul, Minnesota 55104
' The report on an examination of the financial affairs f
o the St. Paul Fire
, Department Relief Association covers the year ended December 31, 1975, and
was performed pursuant to Laws 1955, Chapter 375, Section 27.
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COI�IENTS
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� Because the li.ability for pension payments is based on current salaries, which •
change at rates different frotn estimates in the latest actuarial survey and •
' materially affect the accrued liability, we recommend that an actuarial surney
be obtained every two years rather than every four years as required by law.
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� ROSERT W. MATTSON
State Auditor
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AUDITOR'S OPINION
I ROBERT W. MATTSON
STATE AUDITOR
iBoard of Trustees
The St. Paul Fire Department Relief Association
, c/o Fire Station 18 •
681 University Avenue
Saint Paul, Minnesota 55104
' The State Au '
ditor has examined the balance sheet as of December 31, 1975 for The
� St. Paul Fire Department Relief Association, and the related statements of revenue
and expenditures for the year then ended. 0ur examination was made in accordance with
' generally accepted auditing standards, and accordingly included such tests of the
, accounting record5 and such other auditing procedures as were considered necessary
in the circumstances.
, Reserve requirements for annuitants and other members at December 31 1975 were
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' estimated by auditors from informa.tion in a December 31, 1972 report submitted by
the consulting actuary of the Association.
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It is the opinion of the State Auditor, subject to the preceding paragraph, that
� the balance sheet and statements of revenue a� expenditures in this report present
s fairly the financial position of The St. Paul Fire Department Relief Association at
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; ' December 31, 1975, and the resul.ts of operations for the year then ended, in conformity
with generally accepted accounting principles applied on a basis consistent with that
�� of the recedin ear.
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,� ROBERT W. MATTSON
� State Auditor
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� Date field work completed: January 30, 1976
�, Date audit report signed: �l(Z..�(7�4
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� . THE ST. PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
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FINANCIAL AND OPERATING NOTES
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Note 1 - Summary of Significant Accounting Policies
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The accounting policies of The St. Paul Fire Department Relief Association conform
' to generally accepted accounting principles as applicable to governmental units.
' The following is a summary of the significant policies.
Bases of Accounting
' The modified accrual basis is used for the special and general funds.
, Investments
Investments in government securities are recorded at cost. Investments in the -
, Minnesota Supplemental Retirement Fund are recorded at market value wi
th the
� exception of the fixed income investments which are recorded at cost. Interest is
recorded when earned and collected.
'
General Fixed Assets
' General f:Lxed assets purchased are recorded as expenditures in the various funds
at the ti.me of purchase. Such assets are capitalized at cost in the general f ixed
1 asset group of accounts. No depreciation has been provided on general f ixed assets.
' Note 2 - Actuarial Reserve Def iciency - Exhibit A
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;� Prior to �971, the City contributions were made without regard to actuarial require-
= ments resulting in a substantial deficiency in the aecumulation of reserves oa an �
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�, actuarial basis. The actuarial reserve deficiency is a deferred obl3.gation of the
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, ' THE ST. PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
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General Fixed Assets (Continued)
' An actuarial survey was made as of December 31, 1972. The estimated accrued
, liability on December 31, 1975 of $43,286,162 was determined by multiplying the
sum of the 1974 estimated updated accrued liability and the updated normal costs
, by 1..05 and deducting the product of the benef its paid in 1975 multiplied by 1.0175.
' The actuarial reserve deficiency on December 31, 1975 was $36,�84,693. This
represented a decrease of $614,181 from the December 31, 1974 actuarial reserve
' def iciency of $36,798,874. The decrease in actuarial reserve deficiency on December
� 31, 1975 is due primarily to an increase in valuation of the investments in the
Minnesota Supplemental Retirement Fund at December 31, 1975.
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THE ST. PAUL FIRE DEPARTTiENT RELIEF ASSOCIATION
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QRGANIZATION
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Term o£ Of f ice
From To
� Board of Trustees:
Officers -
President -
� Thomas A. Gelbmanu Sept. l, 1971 Jan. 3, 1977
Vice-President -
Albert F. Iiartma.nn Jan. 4, 1971 Jan. 3, 1977
� Secretary -
Joseph A. Thill Oct. 3, 1972 Jan. 3, 1977
Treasurer -
' Andrew J. Margl Jan. 4, 1972 Jan. 3, I977
Board of Examiners:
Elected -
� Richard Johnson Jan. 2, 1969 Jan. 2, 1978
George Aker Nov. 2, 1971 Jan. 4, 1979
Irvin Ha.nsen Jan. 3, 1973 Jan. 3, 1977
� Ex Of f ic io -
Pre$ident of the Association -
� Thoma.s A. Gelbmann
Secretary of the Association -
Joseph A. Thill
� Phy$ician -
Dr. S. M. Loken
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, THE ST, PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
' EXHIBIT A
COMBINED BALANCE SHEET
� - December 31, 1975 -
� " General
Fund Fixed
Total Snecial General Assets
' Assets and Actuarial Reserve Deficiencv
Treasurer's Cash Balance:
Checking account $ 23,646 $ 13,398 $ 10,248
� Credit Union shares account 39,904 23,278 16.626
Total Treasurer's Cash Balance - Schedule A-1 $ 63,550 $ 36,676 $ 26,874
, Investments - Schedule A-2 7,Z66,840 7,066,700 100,140
Fixed assets 3,898 3 898
Total Assets $ 7,234,288 $ 7,103,376 $127,014 $ 3,898
' Actuarial reserve deficiency 36,184,693 36,184,693
Total Assets and Actuarial Reserve
Deficiency $43,418.981 43.288.069 127.014 3•898
1 Liabilities, Reserves and Fund Balance
, Accounts payable $ 231 $ 231
Salaries payable 1,676 1,676
Required Reserves:
Funded - Schedule A-3 7,101,469 7,101,469
Unfunded 36,184,693 36,184,693
' Invested in fixed assets 3,898 $ 3,898
Fund balance - Schedule A-4 127,014 127 014
pTotal Liabilities, Reserves and Fund
�� Balance �'� � 8 981 43.288.069 127_014 3.898
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' THE ST. PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
� Schedule A-1
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� SIJMMARY OF RECEIPTS AND DISBURSEMENTS
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- Year Ended December 31, 1975 -
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Fund
' Total Special General
Balance January 1 $ 64,382 $ 39,798 $ 24,584
' Receipts 3,209,084 3,168,234 40,850
Balance and Receipts $ 3,273,466 $ 3,208,032 $ 65,434 '
� Disbursements 3 209 916 3 171
> > , ,356 38,560
' Balance December 31 to Exhibit A $ 63,550 $ 36,676 $ 26,874
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, , THE ST. PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
Schedule A-2
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' INVESTMENTS
- December 31, 1975 -
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, Special Fund
Corporate bonds $ 98,000
� Minnesota Supplemental Retirement Fund -
Income shares - market value $4,712,180*
Growth shares - market value 932,169**
, Fixed income - cost 1,249,345 �
Temporarily uninvested 75,006 6,968,700
' Total Special Fund Investments to Exhibit A $7,066,700
General Fund
' Corporate bonds $ 5,000
Government securities 5,000
, Minnesota Supplemental Retirement Fund -
Income shares - market value $ 76,547*
Growth shares - market value 13,586**
� Temporarily uninvested 7 90,140
Tota1 General Fund Investments to Exhibit A $ 100,140
' Special Ft�ad
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� *Cost - $4,226,666
;' **Cost - $1,056,561
� General �nd
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' *Cost - $64,783
�, **Cost - $16,209
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' THE ST. PAUL FIR� DEPARTMENT RELIEF ASSOCIATION
, ' ' Schedule A-3
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' SPECIAL FUND
• STATEMENT OF REVENUE AND EXPENDITURES
' . - Year Ended December 31, 1975 -
� Revenue:
City contribution , $2,284,800
' Members' contributions 471,259
State apportionment -
Two percent insurance premiums tax 263,273
, Two percent insurance premiums surcharge 140,972
Interest -
Bonds 4,503
Credit union share account 1,402
Minnesota Supplemental Fund Fixed Income account 68,624
Other 4�$
' Total Revenue r 53,23�,311
Expenditurest �
Pensions paid $1,752,975
'. Salaries -
President 812
Secretary . 2�438 ,
, Treasurer . 1,930
Board of Examiners 1,524
F.I.C.A. Tax � 392
' Legal expense 1,050
Sick relief 212
Office expense 1,761
� Dues 350
Actuarial study 454
Fidelity bond 23
Unemployment compensation tax 90
' Worl�en's compensation insurance 34
Total Expenditures $1,764,045
, Excess of revenue over expenditures $1,471,266
Increase in valuation of Minnesota Supplemental
' Retirement furid 1,000,167
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� Reserve for payment of pensions and benef its,
� ' January 1 4,630,036
� Reserve for payment of pensions and benef its,
• ' December 31 to Exhibit A $7,101,469
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� THE ST. PAUL FIRE DEPARTMENT RELIEF ASSOCIATION
." Schedule A-4
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GENERAL FUND
' STATEMENT OF REVENUE AND EXPENDITURES
� - Year Ended December 31, 1975 -
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1 Revenue:
Members' contributions $ 39,237
Interest -
Bonds 456
' Credit Union share account 1,002
Donations 5
' Total Revenue $ 40,700
Expenditures:
� Supplemental pensions $ 4,265
Death benef its 19,200
Convention and meeting expense 13,564
� Board activities 457 �
Flowers and gifts 440
Miscellanenus 484
' Total Expenditures $ 38.410
Excess of revenue over expenditures $ 2,290
' Increase in valuation of Minnesota Supplemental
Retirewent fund 17,344
' Fund balance January 1 107,380
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? Fund balance December 31 to Exhibit A $ 127,014
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