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267410 . WHITE - CITY CLERK COUtICll ��o � PINK - FINANCE Y' CANARY�- DEPARTMENT GITY OF SAINT PAUL � BLUE w,- MAYOR File �O. 1 � ' i lution Presented By Referred To Committee: Date Out of Committee By Date I�tHEREAS, the City Council , by Resolution No. 266179, approved on October 9, 1975, approved guidelines and steps for the establishment of the citizen participation process to aid the City in the development of programs for the City and its neighborhoods; and WHEREAS, the District 6 Planning Council (commonly known as the North End neighborhood) has applied for recognition as the General District Planning Council for District 6; and � WHEREAS, the Mayor's Office has advised the Council that the Distric��6�� Planning Council has complied with the City Council 's guidelines and steps and recommends that the City Council recognize their organization and appropr�afi�e $21 ,284 to assist the organization in implementing its work program; and WNEREAS, the City Council held a public hearing on Tuesday, June 8, 197�, for the purpose of considering the request of the organization, the Mayor's recomnendation, and to hear from all interested persons; now, therefore, be it RESOLVED, that the Council of the City of Saint Paul does hereby approve and recognize the District 6 Planning Counci] as the General`Dtstrict Planni�g Council for District 6 and does hereby approve and appropriate the following funds and budget for the organization for the period July 1 , 1976 through Juine 30, 1977, and the Mayor's Office is authorized and directed to administer the budget on behalf of the organization in accordance with such procedures as may be established by the Mayor's Office: Communications . . . . . . . . . . . $4,824.00 Staff Support . . . . . . . . . . 11 ,500.00 Rent and Utilities . . . . . . . . . 480.00 Office Supplies . . . . . . . . . . . 480.00 Special Projects . . . . . . . . . . 4,000.00 ,. 21 ,284.00 COUIVCILMEN Yeas Nays Requested by Department of: �Butler � � Hunt [n Favor Levine v Rcedler Against BY � Tedesco President� Sqlvester �N 2;2 �7e Adopted uncil: Date Form Approved y C rney C ied Pa C ncil Secr�'tar BY By ` Appro d by Mayor: te Approved y Mayor for Submi io o Council By BY ��s.isHEU JU�. 3 t� r. ) ., �� ' � �C�� ' � .Tune 1, �1976 Rose Mix, Cit�erk 386 citr xesi S�,iat Paul, Minnesotn 55102 Dear Roae: Please be notified that I hav�e called d special meeting of the City Council for Tueeday, June 8, 1976, at 7:30 p.m. at the Capitol Cmmm�lnity Services, 1060 Park Street, to consider recognition of an official group to represent Citizen Participatiari District 6(North Ead Area). ^,,.._,.�/� ��R , � �� .� , .¢ .!"�. ;'. � _ � ar��'�° . '-�• � .: ;> , , j � �.��. ::. jr'cz�+ \._. i� e � Council Preaident t.. We, the vndersigned Councilmen, do hereby waiv�e aritten notice re- quirements for a epecial meeting ot' the City Council �n Zlxesd�y, June 8, 1976, at 7:30 p.m. at the Capitol Commnanity Services, 1060 Park Street, for reas�ns- �tated abwe. .-, , �,,- -, ,.�r' a �� { � ,�'' : f' . �_ .... , ; � , , ... .�;�: .. _ , a ✓; � f-• � `.� ..,! R r � � :_ "�':'.` n ` •- 'fi y: t :� o" .;+,��.,_�4 *�i 9 ' 1 .' .4` . .'.a"' �" ' ' �� * , \ / • l f �. ;, � � _,!� � l ,��` � a , _ , � � ; !i � r , t , • f�: l:a� :l,.�,� Jvne 1, 1976 Ro$e Mix, City Clerk 386 city xazi Saint Paul, Minne�ota 55�02 Dear Rose: Ples$e be notiFied that I h�ve called a �pecisl meeting of the City Council for Tueeday, Jvne 8, �976, at 7:30 p.m. et the Capitol Co�o�ity Serfriees, 1060 Park Street, to consider recognition of an official group to represent Citiaen Participaticm District 6(North Ead Area). Coun 1 P sident We, the �ndersigned Crnmcilmen, do hereby svaiv�e aritten gcrtice re- quiremeats for a spe�ial meetiisg of the City Crnmcil oa Tu�sday, June 8, 1976, a,t 7:3� p.m, at the Ca,pitol Conanunitq Services, 1060 Park St et, f'or ans abave. ; i-j / �� • \ � V� � (i I '1'�' O]' �.11 \'1' � �.1i' 1, �'� ~? , �� 3,' . ":....�. �»�� c,L c�i� �r�iL al.�}•c�iz �,.........� N^S/ti�/ i ' * GEORGE LATIDIER Mw�ox MEMORANDUM To: Council President Robert Sylvester . Members of the City Council From: Mayor George Latimer Date: June 4, 1976 Re: Recognition of the North End Community as District 6 Planning Council Attached is a report and recommendation of the Community Development Office regarding recognition of the residents and organizations in the North End Community as the District 6 Planning Council . This report should prove useful in the Council hearing on Tuesday, June 8. If you have any questions, please contact William Q. Patton at 298-5586. GL/km cc: Mr. Thomas J. Kelley Mr. A1 Olson � Attachment . ��'�,.�2 ,� ` C� I •1•� 01- 5_�1 �'r 1'�� r- � : 1. ��'j '� "...... c�i��c� or- TnL . ""��-:°' ��a�� ,r I A 1"O IZ N�/ �� _ ti� �•��.i�*,......:- GEORt3E LATIMER MAYOR MEh10RANDUM To: Mayor George Lati�r Mr. Thataas J. Keli�y From: Mr. William Q. Patton�a p Conarwnity Deveiopment Caordinator Date: June 4, 1976 Re: Recognition of District 6 as the General District Planning Council for the North End Conr�unity 8ackground In August of 1975 a grou� of Dtstrict 6 residents �rganized the District 6 steering coumittee for purpos�s of developing and submittirtg proposals for Community Development Year II a�d to estahlish a citiZen participation process that would serve the District 6 commmity on a continuing basis. In May of 1976 a public meeting was convened by the District 6 s�eering comnittee and by-laws were reviewed and adopted by the Qistrict 6 comnunity. Membership of District 6 includes representation of existing comnunity organizations, residents at large and special interest groups. Work Program The Di stri ct 6 P1 anni ng G�smci 1, as i�rtdi+c�ted on tt3e attached Mork Program, will pursue sfiort-term plact�ning activities (i .e. , Comnunity Develapment Year III� and long-term planning activities (i .e. , General District Planningl. District 6 will also work toward co�unications tf►at will increase citizen part#cipation, in�rove develo�nnent of co�unity leadership, promote coordination of social and civic activities, and will actively pursue developn�nt and irt�lementation of new programs designed to s�rve the District 6 comtwnity. �:.�� . M � . . � _2_ " �� /�,�� B -Laws A public hearing was held on May 25, 1975 and by-laws wer� amended and ratified by the •District 6 cammunity. The public �eeting t�as publicized through the North End News and delivered to every residence and busirness in the District 6 comnunity. Budget The attached budget request as submitted is in the arnount o# $23,284. The specific item identified as "C�munity Design Ce�ter Researcfi Prn�ect" in the a�raunt of $8,OD0 is for staff assistance in development of fihe C�er�+eral District Plan, as described in the attached budget. It is the feel ing of the Offir.e of Conmunity Develo�e,mt that this amount should be reduced to $4,000, in part due to limited community development resources. k�wever, tfiis program a�rproach is also �xperi�ntal in nature for both District 6 and the C�nunity Develn�nt Office. Tf�erefore, due to the combinatian of circuastanc�s ofi limited res�urces and expEri�ntation, we would recam�end that District 6 be allocated $4,QD0 to eitF�er run the new program at a reduced rate or to use the �4,0�0 as a match resource to attract additional program do3lars to the District 6 co�nity. Recam�endati on The Office of Conmunity Developanent is satisfied that the District 6 Planning Council , as proposed in the attach.ed documents, meets the intent and purposes of Council file No. 266179, establishing a prncess for citizen participation by designated districts in the City of Saint Paul . Therefore, t�e reco�nend that the District 5 Planning Council , as proposed, , with the exception of the bu�gQt as presEnted, be recagnzzed as t�e &�neral District Planning Council for the NQrth fnd Go�muni�y. The budget issue should ae resolved prior to final City Council actic�n. WQP/kl m Attachment � � . ��.� RECEIVED JUN 3 1976 � Community D�webpmeM Section PROP05ED HY-Lp�•,fS. WORI; PR(XxRANi BUl�GET f or DI�STRICT 6 PT�;NI2�G COUt1CII, subr:�itted JtTNE 3, 1 S76 � � � . ��n The Disi.rict 6 Plaimin� Council hereby subr��its the attached by-1as•rs� z�rork proo am anQ bud�et to the City of St. Paul in seelcing its forr�al recog- nition as �he official or�anization in Distric� 6. This orbanization ��ras i ormed partiall,y in response to the desi�i�a.tion of the Greater North i�:nd as i}istrict 6 b�� the Ci�y, rt.0 ther motivation for its forr:ation ste�mned from the need for a united voice in seekinS rei:,edies For some of the serious problerns facin� the Greater I�TOrth Lnd, In August of 1975� a �roup of residents froi;� llistrict 6 joined to forr,i ttie District 6 S'ceeriiis Cor:;mi�tee. :�hi1.e the r:ajor tasl, of this �oup i:as 'co develop a proposal i or subi�ussion by District 6 for Cor�nuizii;y Developzuen� Year II� 'che "roup also ciiose to propose a structure for a pnz�r��anent District G Council, On Jeceiaber 18� a public nearino t�•as held for the purpose of approvin;; the proposed s�ructure� A proposal calling �or an 13 i.ie.-�uer council i:Tas approved. The s�ructure reco�ni2ed the need to provide electecl representation i'or both existing coi�miunity groups and for the public at large. There t•ras also a prol�ision for the appoi.n�ent of 3 r�.e:�bers fro;;i rlajor interest groups t:hich rer�ined unregresen�ed tl�.rough the elec�ion �rocess. l�ith the elec-tions corapleted in early i-faxch, the first 15 meMbers of the Planlling Council be�lan the process of incorporatin� the approved struc�ire into a set of Uy-1ai�rs. These by-1az•�s �ti�ere approved at a pubZic hearing in early l�;a.y, thus forr:iing the District 6 Planning Council. In order to effectively provide sound leadership and to begin finding solutions to the mar�y problems facing tlze llis�rici:� .the Pl.anni.ng Council has chos en to t•rork tozrard the f o:Lia,r;ng goals: 1) To increase cor;Lituiication on issues and activities of concern to District 6, by.t�e u�ilization of a re,�,ular pualicat�.on; ?,) To provide neigh'�orilood leadership in the developr,ient, revie�r . and ir.�n�.er��n'cation of t;�e General District ?1an; 3) To aci;ively seel; pro�rams tirhic'� :��i11 co.�tribute to t�ie �eneral de�leloni,.e�it of �}istrict G, and to pror.ote their iripl�raentation; 4) 10 promote tize coordina.tion of t��e social and civic activities of tne various or�;a.lizations serving Jistrict 6. The attachetl t:•or?: pro�;ram outlines snecific ta.sks t•riiicn the Planning Council inte;ids to peri orni i.z an atte::;pi; to achieve tlie a.�ove goals. The correspondin�; '�ud;et reflects t�e :zeed for items not ctirrently avail- able to ti:e :)istrict, i�ut i•�,�_ch 1�ri11 be necessary to accor�iplish the acti- vities in t::e proposed j-�orr, pro�;ram. . . � �G�7��l llYST1ZIC'r 6 PL.A2�;�IS�dG CUU?�:CIL P1tOPOSsll ?;U:;IC P:tU^v:'�'12�1 � J J:� 15� 1976 to JUi1� 15� 1977 Ga�L To increase coz�;iunication on issues and ac�ivities of conceru to Disi:rict 6, by the utilization of a regular ptiulicatiol�. ACTNI4I1� TII:1sLI'i��; Ls�ablish a Nori:h End l�;errs policy board and June � develop operating procedures. Perforrn activities necessa�y for the hiring Ju1y of an ecli�or. Improve ne��spaper delivery system. Au�ust - October De�Telop a stable advertising Uase. Seek August - Jtt.ne 1on�-ranae fLUZCling i or opera�i;ion of the ne:aspaper. � �:orl; ��ith St. Pau1 Sc'r.00ls to procure use . September - January of graphic arts equipr.ient at �:as?Zino-ton ',iigh scnool i'or the product;_on of the nei�spa�ei. �and volun�tecr staff of �:he nevspaper. �September - June Provide traiiLin� opporttLnities i or voltuzteer Sep-Eember - Jutie s ta£f. � �stablish contact z•rith other 1oca1 publica- tJc�oUer - :1ov�n:ber tions sucn as PTSA net�rsletters, church bu11e�ins a+id �oos�er club net�sletters. GOyL To provide ��ei�huoriiood 1 eadership in the develop- :.ient� revieti�� a:id i;:pler:ieni;a�ion of -�he General �i.strict Plan. ACTI:'I2'I�S TL u: Il�PL Provicle leadership de•:elopment oppoi tuni- Jtuie - �!�ecemUer ties for n111111111t; Coiuicil members. �si:ablish and r�ain�ain taslc forces and June - June coi:mLit�ees as needed to acco��i�lish the goals of the pla.uii.z� process. Continue t�oric i:oirard the cor,ipletion of June - June the General llistrict P1a.n. I3e�in desir�m phase for multi-service ceiiter. June App1y for ftimdin; of Cor:.riuni�y DevelopMent June Year II zdentified Treatment �'lreas. Prepare Conmiunity Develo��Ment I'ear III Ju1y - August applica�ion. � Identify Capital I:nprovement fundin� January - Apri1 requests for 1977, Complete desi�n phase for r�ulti-service 1�iay center. GO'LL To activel�T seeli pro�rams t�hich ��ri11 contrib:_te to the oeneral developMent of District 6� and to proy.iote �heir i:�plementation, kCPIZ'I'1'I�S TI2 �LI�7E llevelop 1�rork pro�ram for Co.�-ununity Design June -July Center research team. i:onitor perfor_*�ance o£ research team. Ju1y - June Tlsing elements of the Gencral District Au�ust - June P1an, see�, ftmdin� for projects uz the a.reas of hot�sing� recreation, econoi:iic develop:tient, social services� crii,ie prevention, etc, �:ith the assist�nce of the Co��raunity January - June Desi,�z Cent�r research teas-n, develop corvuunity proj ec�s ;;hich r:i11 attract private furicis in�o �he �listrict, GO�lL To pror:ote the coorclination of tlle social and civic ac�ivities of the various organizations servin� District 6, .1CiPr'ITI�:S TITIt�, I\TE lievelop a cozuprehensive list of active June - July orga.iLizations in i�istrict 6. �stat�lish positive co.;.��nmicltion linl�s Au�ust - June t;ith a11 ini;eresi:ed oi„anizations for the pui�pose of sharin; inforr�.��tion� cooidinating events and ir:provino the effec�iveness of all ac�ivities. DISTI2:ICT 6 PL.�ll�;JIP1G COUIJCIL 1']ZOPOSL:) '3iJ'��T JU.:i: l5� 1976 to Jti��T�.�' 15, 1977 AI�?;.?'JAL 1•i0;�,1`.�1�Y 1) I'u11-tirie �clitor $10�OU0 � a33 2) Personnel I'ringes � 1�500 � 125 3) Rent � 300 � 25 4) iTtilities� insurance $ 180 � 15 5) Office Supplies $ 480 $ 40 6) Postaoe (sta.�zps �: permits} � 624 $ 52 7) I�TeTVSpaper D�livery � 4�200 � 350 8) Cor�.�unity Design Center Research Project $ 8�000 � 66? TOTAL �25�2£3� �2�,10'7 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1) It is the intention of the Planning Couizcil that the North l:nd Ne�,rs should be fi:iancially self-sufficient at the end of the pro�ram year. For this reason? the editor z•�il.l function not oril.y in the capacity of tec;uiician �or the pro3uction of the nelrspaper, but also as a resoiu ce developer. Since the first goal of the Disti ict is to increase conL-:ZUnication, the Uu1k of the budget is devoted to the accoi-�pli.slv�ent of this goa1. 2) See 1) above. 3) Tnis figure is based on the possibili�:y of sharing office space whiclz is currently occupied by the ::or�h �nci Cor:��unity Ch ganization. This space i7auld be used for the produc�ion of the nelrspaper. The procure- nent o: this par•cicular space is not assured� 4) Tliis fi�ure is based on the same sliared space arran�er�ents as mentioned in 3) a'�ove. T.zis i i�w e is not final. 5) This ai-:ount tiai11 be used for the purchase of stationery, envelapes, s�encils, inl., pens, etc. , to Ue used in �asic correspondence as required Uy the business �f the Plarmin� Council. 6) This ar:ioLUZ1: ��i11 be used ior tne purchase of postage for the i�ailin� of the corresgo.ldence mentioned in 5) above. ihe plarnLing council also hrni. es to acquire a Uu1.f riailing permit. • C 7) This figure is based on the cost of the delivery system t�rhich has Ueen used by the P1aruLing Council in the past. The cost of door..to-door delivery is $35 per 1�000. There are 10�000 households in District 6. 8) Corrununi.ty Design Center has proposed to pla,ce a tears of five 40 hour per ti•reel: st�zdents in District 6 for the next year. The students are i available through the 'Jniversity Year for Action program. These students iaould assist the district planner in the developnent of the General District P1an. They ma.y also provide �one-to-one assistance to persons ti�rishing to reh�::�ilitate their homes. The enphasis of the research project s•rili be to develop proposals i�Thich the Planning Council may use to seek funding, par�icular�}r from private sources. Conversations s�rith the St. Pau1 liousing and 1ZedeVelopment Authority concerning tne compatability of tliis project srith their planning e£forts have alreac�.► tal:en place. A11 parties agree that there are s:zfficient planning needs in District 6 to i•rarrant this project, The bud�et itera requested s•�ould be used to cover the cost of supervisory sta.ff� drafting r�aterials and transportation. F:inal draft • �-19-76 -lati�s of the District 6 Plannin� Covncil Article 1 Name The natne of the or�anization shall be: District 6 Planr�i.ng Council. Article 2 ose The purpcse of the organization sha1.1 be to wcrk for the i.mprovEment of the quality of li.fe in District 6 by: 1 . Identifying the prcbler�s and needs of District 6; 2. Establishing gcals and cbjectives for District 6; 3. Develcping proposals and ' ,� ler;enti.ng steps fcr tl-�e acecnaplishment of the established goals and cb3ectives; 4. Prcr�oting pl.ans for the i�,provement of D:istrict 6; 5. Prcviding a rcgular meals of cc��unication fcr District 6; 6. fteccgnizing, assis�ting �nd ccc�perating with the activities of orgGni- zations wi�hin its bcundaries and trith purpose$ ecmplementary to the purpcses of this crbGnization; 7. Seekar_g, recei�in�� ciistributang and opti�izing the u.re of fur±ds for the acco�rolish�-nent of the goals and objec�ives of Distr3ct 6. Artic].e 3 Boundaries The boundaries of the organization sha11. be defi.ned as f�llotas: Beginning at the inters�cti.on of Dale St. N. and Larpenteur Ave.; proceeding east on L�rr�enteur to Freeway I-37�; south on I-3�E to the BvrLington IJorthcrn Railr:ad riaht-of-way; thence fr,ll�.wing the right-of-way west to Le}:i.�t�n Pkt�; north on Isxin�ton Pkwy to Hor�on Ave.; eas� on Horton Ave. to Churchill St.; north on Churchill St. to Lexi�;ton Pkwy; east on Laxington Pktry to �1. Ccnao Blvd; south and east on Z�l. Camo Blvd to E. Co:no Blvd; north on E. Como I31vd to I�Sarylan3 Ave.; east on 2•iaryland Ave. to Dale St. PZ.; and north on Dale St. N.; ta the pcint of beginning. Article l� Membership A. Si.zs The organization shall have 15 elected me�bers. In addition� a maxiaum of �� 3 rie�nbers may be appoint;ed bs the or;anization to ccmply with affirmative actzon requircinent� anci/�r as needed. B. Distribution of Elected Ik�le�ates Members shal]. he elected fr�m the foll�win� areas in the nurnbsr 3ndicated. Maps dofining tho areas listed shall be attached and made a part of these by-laws. 1 . Com:�tunities a. P•ic Donough Crnrr.htuli�y - 2 ;ne�nbers b. Sout;h Fro:�t Ccramiuiity - 2 me�bers c. South Co;uo Comnunity - 2 me�nbers d. North End C ,c�muni�y - 4 members � 2. Precincts a. Precinct 1 - 7 me.mber b. Precinct 2 - 1 measber c. Precinc�t 3 - 1 me�ber d. Precinct !� - 1 me:�ber e. Precinct 5 - 1 member C. Elections 1 . �ualificati_ons cf voters and candidates a. Voters shall be at least �eai•s of a�e. b. Voters and c�ndi�ates sha11 live and/cr o-�n a busi.��.ess within the bous�dar�es of tY�.e co�amunitp or precinct in which the elect�on i.s bzi�„ held. • 2. General Proceduz�es a. Communi��y and prec:.nct elect�.ons shall be held in I�larch znd April of each Sear respec��vely. b. The date, �i�7e and place of the electi.ons shall be ann��unced to the entire corxn:uiity at least ti�o we��;, before the elections. c. A gener�l meetinb for;aat shall be u.sed for conduc�tir� business in the election neetings. d. No�ni.nations shall bA froul the fluor of the e�ection r�eetin�s. e. Each c��,�,:�unity and �recinet elec�ion shall be c�nvened by a rae�ber of the orgai�ization zrho is not subject to re-election in a given year, as appointed by ths chairoerson. f. All cc:r.:nunity elections shall Ycave been cc.�� leted at least one day before thP first precinct electaon is held. g. Each ce;wmunity shall elect one-�a1f of its me:nbers in even-n�unbered gears arid one-half of its 7�mbers in cdd-mmiberEd years to be deter- mi.�ed by a one-tirre lcttQry. h. Precinc�s no. 1 ,3 an� 5 shsll hold their elections in odd-numbered years. Pxecincts no. 2 and !� shall hold their elections in even- nu.mbered years. D. Appointments -2- . < < - 1 . Tl�e elected members of the or�anization sha11 meet in May of each pear to determzne tY!o i��portant interest areas which are not represented among the elected me:n'�ers. - 2. A committee shall be appointed to search out candidates possessing exper- tise in the interest areas deternined by the elected men�bers. 3. The aupointment of ine�nbers sha11 be made by a t�ajority vote of the elected members. E. Terra of Office 1 . All elected metabers shall serve ttiro y�ar terms of o�fice. 2. All appoi.n�ted mern'�ers shall serve one year terrns of office. 3. No me�nber shall serve for more than 3 consecutive terrns. 1�. A11 terr�s of office shall be�in in Jrne. F. Termination 1 . Any t�e.�ber of the organzzation shall be sub3ect to re:�oval after four excused abs�nces or two unexcased absences from regular or special raeet- ings of the organiza'tion per gear. 2. AY�y member may be remoned by a 2/3 vote of �he me:�bership of the organiza- tion. 3. Members sabject to termiza�ion sh311 be notified of such action in �riting at least 30 days bef�re the ter:nination vcte is to be taken. G. Vacancies 1 . Vacancies shall be filled by a ma�ori•ty vote of the organ3.zation. 2. The person filling the vacancy shall represent the same coL, tp or pre- cinct as that represented by;the person bei.ng replaced. Article 5 2�iest in�s A. Re u1.ar Meetin�s ftegular me�tings of the organization shall be held en the first Tuesdap of every month. i�teetix�; locations and time shall be announced prior to each rneet- ing. B. Sgecial Meetin{;s Special mestings m�y be called by�the chaixperson or by any four taembers of the organization. P:otice and purpose •of such special neetin�s shall be mailed to all menbers of the organization at least 10 Horlcing days in advance of the meet- �• -3- C. OuorUm ��-D��,��.1 A quorinn at az�y meeting shall consist of 5� of the organiLation. � D. en I�ieetin�;s � All �:eetin;s of the organi�,ation and its committees sha1Z be open to the public. E. Annual t�tee� The annual meeting for ��he election of officers sh311 be held in ths mon�h of June. F. F�cecuti�e Board tieeti.��s �ecutive Board meetings shall be called by the chairperson as necded. Ar�icle 6 Off icers A. Elections '1 . No�rinations for election of officers shall be r�?de by a ncminatin� coc�n- ittee consis�in; of at least three persons aapoir_�ed by the chai.rg�rson tirith approval cf the organization. 2. lvo candi�ate for election may serve on the nominating co:�mittee. 3. All r4�aiar elections shall be by secret written ballct. B. Vacancies A vacancp on the executive board shaLl be filled by a majority vote of the . organiza�ion. C. Duties of Officers 1 . Chai er,�rson a. shall preside at all meetings of the organization; b. shall have general resp��nsibility for ccnductin� the affairs of the organiaati�n; c. shall have general resnonsibility for �the impler�entation of all resolu-tions passed by the organization; d. syall desibnate coc�.-nittees and appoint chairpersons, �ith the approvaZ of the organi:ation; e. shall have the privilege of attending all cc�ittee meetings. 2. Vice Chairpers�n a. shall perform the dut�es of the chairperson in his or her absence� inability or reftas al to act; -!t- ' b. shall assist the chairpersun in cond:ictin� the business of the organiza- ti�n as roquested. 3. Socre�ar,y a. shall talco and kecp accurate records of �11 proceedi.ngs of ineetin�s of the organization; b. sh�11 keep a file of re�ort;s subr��tted by all ccmnittees and sub- cotr�ntittee s. !�. . Tr�asurer a. shall recei�•e any monies cbta�ned £or conducting the organ:i,zation's business; b. shall di.sb-arse monies as needed at �he direction of the organization; c. shall keep accurate r°ecords of tho fiscal t�at'�ers of the organization. D. Re,�oval from Offi.ce ._._.! _._,_._ Any o�fi�er may Ue remov�d frot�t offiae bp a 2/3 vote of the mE�tbership of the organi:�a�ion. E. Terns of Office 1 . All efficers of the organi��tien shall serve one year terras of of�ice. 2. No officer shall sex��e in the sa�e cffice For ntore 4han two consecu�cive terms. F. Transmit�al ef Records Upon t�errtina'tzon of o�fice all r�cor�s will be tra.*�smi��ed to �he organa.zation. Article 7 Fcectri,z�e Board ______� A. Cor� osition The executive boaxd shall be cctrtpose3 af the four elected officers. B. Quoru7n A quorw�a of the executive baard shall be at least 3 membQrs present. C. Meetin�s The chait•person m�y call r:Eeti.n�s of the executive board as needed. D. Duties It shall be the du�y of the executive board to provide for the �eneral rtanagement and direction of the organization �rith the approval of the �r�:r.bership. E. I�iinutes �___._ 2�.inutes of all executive board meetings shall be kept and presented at the next regular meetin�; of �he or�;anization. -5- ' Article 8 Parl�amer..�tary Authorit� The organization shall be �o�,perned by the rults contained in Robert's Rtil.as cf Order Newly Revised except Lrhere other�ise s�ated in these b�-law,. Article 9 A�nendnents The Uy-Iat-s may be amended a� any reoular Meeting by a 2/3 rua�ority of the m�:abers present o:i1y if amen;�.�:�n�s have been brou;ht before the last re�,�l�zr mee�in; and any ne�bers hace been duly notified in �rritis� that by-lat;, char�ea will be con- sidered, and �he co:r�uu�zi�y has ulso been �u�y noti.fied. ArticZe 10 Cot�,�3.�tees A. �iembershiti Ar�r person ��ri�h an interest in the concerns of Distr�ct 6 may serve as a �r•:rnber � oP any corc�:i��ee of the ol gan3.ation. B. Duties 1 . Co�n3t�ees shall be �visory to the organi.ation unless other�•i:e direeted by �he or�^�=.nization. 2. Co;�nz.t�,ees shall pi•��°ide kYrit�etl re�orts o£ tl.ieir progress to the organi.za- ' tion u,non request oi thz chairperson and uoon dischr�rge of the co�mittee. C. ISeetin�s . 1 . All cor�nit�ee n�eetin;s shall be open to the public. 2. k7kienever possibla, c .o�.ttee meetings shall be announced to the conr,mini.ty in advance ef the meetino. Ar'cicle 11 Af f ir�at ive Ac�ion This organization shall be strictly non-sectarian and non-partisan� an� there shall be no dises��tyination because of race� color, creed, nari�tal status� physical h�ndicap, ccuntr� of origin, sex, age� financial status or pusition� or level cf education. -6- _�_�_. •^ �—� _ � P ,T , k��-...'--^t' ��/! ��/h�� _ 7G"•--'O i' ` . 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