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267692 WHITE - C�TV CLERK � - y,--, . . PINK - FINANCE G I TY O F SA I NT PA LT L Council ������ � � CANARY - DEPARTMEN'I�J�DCYI�.T1 � BLUE - MAVOR File NO. � C nc 'l Resolution Presented By Referred To Committee: Date Out of Committee By Date WHF�REAS, The Legislature of the State of Minnesota passed a law under Chapter No. 338 during the 1973 Session which in part requires the City to seek bids for insurance coverages, and WHF��EAS, A MemorandUm of Agreement with the Classified. Confidential S�a.pervisory E�nployees with no bargaining unit affiliation provides that the City will buy life insuranee for each member of said unit i.n an a�unt equal to the nearest, lowest $1,000 of annual salary received by each member on June l, 1976� less $5,�0 which the City already provides for all City employees, and WHEREAS, The request for bids in no wa.y obligates the City to provid.e life insurance coverage, now therefore be it RESOLVID, That the Council of the City of Sa.int Paul hereby authorizes and directs William E. Peter, Purchasing Agent of the City of Saint Pa.ul� to request bids for life insurance in accordance with the specifications, a copy of which is attached hereto and incorporated herein by reference, and in accordance and together with standard city form specifications used by the Purchasing Depart- ment. COUNCILMEN Requested by Department of: Yeas Nays �— Butler �j In Favor Hozza � J Levine __ Against BY Rcedler Sylvester �ee�esee— Adopted by Cou . Date —���` � Q �� . ' Form p ove by Ci A t r ey / g � U� Certifi "!'asse ouncil Secretary Y � B;� Approv iVlayor: Dat Approv by Mayor for Subm' si n to Councii 6 By BY PUBLISHED AUG 1 4 �g76 . .. ���� ^ ; CITY OF SAINT PAUL * �` �'���,`� f HEALTH AND WII,FARE PROGRAM 1 i i SPECIFICATIONS � I. GIIVERAL pROVISIONS � The City of Saint Paul and Independent School District No. 625 of the City of Saint Paul are desirous of receiving bids for insurance covering the lives of certain city ; employees and Independent School District No. 625 employees as provided hereinafter. ' Where the term "City" is used, it shall apply to the Independent School District No. 625 ' of the City of Saint Paul as well; and where reference is made to the Council of the City of Saint Paul, it shall apply also to the Boa rd of Education of the City of Saint Paul. The City will evaluate all proposals received on the same basis. If your proposal is , to receive consideration, it must conform to the specifications herein outlined. The Ci-ty reserves the right to reject any and all proposals or bids. Specimen copies of the Group Master Contract to be issued to the City of Saint Pau1 shall be fta.rnished with the proposal. The City of Saint Paul, in considering the proposals submitted and in making an award of the proposal, shall take into consideration such factors as the initial cost, service capabilities, character, financial position, reputation with respect to such carriers, and any other factors which the City may deem appropriate in arriving at an award to a particular carrier. II. CO"�TiITu'iJAtI0P1 Ai1D CANCELI,ATION � (1) The present City Group Insurance Agreements run for the calendax year and it is contemplated that an awaxd of thir contract will be coordinated with the present ��surance program. This contract shall be a:ssued for an initial term of the partial year, begin- nin� the date of the award (approximately ) and continuing t�^,rough Dece*nber 31., 1976. Unless discontinued by the City it shall be renewed automatically , on the first day of January, 1977, and each successive year thereaf`ter during its con- ti:�uance for successive terms of one year each and without evidence of insurability. �ne insurer may cancel t'r.is contract for non-payment of premiwn but only af�er �, t'r�ir�:y- day grace period has exnired. (2) �':ny requests for premium change shall be made in writing to t:�e City prior to ''ovember lst to be considered for the next folloVring yearly term. Such requests shall � be addressed �o the i�iayor and Ci�y Council and delivered to the ,City Clerk. � ;3� '�'his contract may be cancelled by the �ity by �hirty days w:�itten notice deliverea to t?�e insurer. _II. `;r�'E.i.^.'?i�vAT'"CiT;; Or IiGDIVIDUni� 1Td�UFtFiiC�' �1,) Tnsurance for the ins�zred employee sr�_�i ?..�_itomatically termir.ate at the er.d. of �he contrac� month for whi^h his premi�zm was last paid �,nd accepted by ti�e company, ir� tne everi t: , �� (,a the `- t,>�'��� ) group contract is lapsed or discontinued, or ,rr� (b) the reauired pre�mium payments cease to be macie on the account of the insured employee, or (c) the inslared employee termi.nates his employment t�.th the employer� or (d) the insured employee attains a�e 65, or � (e) the insured employee enters active duty in the militaty or naval service� or (f) the insured employee is temporari],y laid-off, granted sick leave without pay, or granted. a written leave of absence, provided, however� insurance `' � not terminated. for other cause stated in (a) through (e) above� may be continued for not exceeding twelve (12) months by payment of the required payments for such insurance directly to the insurance company� on or before the respective due dates. (2) This life insvrar_ce will continue for an easly retiree which is defined as an employee who te�+�n�-tes his service with the City and is receiving a pension from one of the City pension plans unless a cause listed f`rom (a) through (e) above occurs which si�a11 terminate said insurance. �3) An insured person whose insurance hereunder ceases for any reason sha�l be eligible again for insurance hereunder upon being reinstated to active employment by the City, provided the employee meets all other eligibility requirements. IV. ELIGIBILITY (1) The Council of the City of Saint Paul shall have the sole authority for deter- mining eligibility for the employees instared hereunder in a manner tha.t precludes individual selection. (2) The effective date of the employee's insurance who is appointed or transferred to the group insured hereunder shall be the first day of the month following such transfer or appointment. V. CERTIFICATES FOR INSURED PF�tSONS The company wi11 issue to the policyholder for delivery to each insured person certif- icates setting forth a statement as to the amount of insurance and the beneficiasy designation. VI. INSURING AGREII�NTS (a) Amount of Insurance The amount of insurance shall be the amount designated for each e,mployee on the list attached hereto. (b) Payment of Benefits The company will pay, immediately upon receipt of due proof of death to the Bene- ficiary hereunder the amount of insurance set forth on the list hereto attached. (c) Accidental Death, Dismemberment and Loss of Sight Benefits FOR LOSS OF Life. . . . . . . . . . . . . . . . . . . . . . . . . Principal Sum Both Hands, or Both Feet, or Sight of Both �res . . . Principal Sum , � b���� . y..��, One Hand and One Foot . . . . . . . . . . . . . . . e . Principal Sum One Foot and Sight of One �re . . . . . . . . . . . . . Principal Sum One Hand and Sight of One E�e . . . . . . . . . . . . . Principal Sum Sight of One E�re . . . . . . . . . . . . . One half of Principal Sum One Hand or One Foot . . . . . . . . . . . One half of Principal Sum � Loss of hands or feet means complete severence through, above the wrist or ankle joints. Loss of sight means entire and irrecoverable loss of sight. The Principal Sum shall equal the a.mount of life insurance in force. Limitations. (applicable to Accidental Death and Dismemberment.) Benefits shall not be payable if death or other loss results f�om wax, declared or undeclared, or any related act; travel or flight in ax�y or on any species of military aircraft; or participation as a passenger or otherwise in ar�y military, aviation, or aeronautical operation; participation in or attempt to commit an assault or felony; suicide or attempt at suicide while sane or insane� or result- ing directly or indirect],y f`rom ar�y pl�ysical or mental infirmity, illness or disease; poisoning or bacterial infection, other than infection occurring simul- taneous],y with and in consequence of an accidental cut or wound. Tota1 Disability. If, while under a.ge 65 and before cessation of premium payments for i.nsurance, the employee becomes totally disabled, and if such disability continues after cessation of premium payments, the employee's group life insurance shall rema.in in force, without payment of premi.ums� during the continuance of such total dis- ability for a period of twelve (12} months. Total and Pertaanent DisabilitY. If, while under age 65 and insured hereunder either by payment of premiums or by operation of section above, written proof is received by the company that the employee has become totally and presuma.bly permanently disabled as defined herein, the employee's group life insurance shall remain in force, without pay- ment of premiums, during the period of such continuous total disability. �-*�e,`��;�4 }.� THE FbLIAWING IS A COi�'LETE LIST OF THE CLASSIFIID CONFID�3VTIAL SUPII�VISORY EMPIAYEES WITH NO BARGAII�TING UNIT AFFILIATION. �JAL AMlJUNT OF NAN�E BIRTH DATE SALARY INSURANCE Ba11, vir�inia 12-18-15 24,719 19,000 Gleason, Thoma,s 10-29-26 33,859 28,� Green, Leland 6-13-32 21,�+93 16,000 Huset, Elmer 9-29-20 34,262 29,000 Lombardi, .Tames 9-23-36 21,�+93 16,000 Rountry, Eleanor 1-20-15 23,213 18,000 vizard, Edward 8-28-31+ 20,�+73 15,000 Wright, Bernard 1-29-19 27,690 22,000 TOTAL $163,000 . �� , . ._.. ' • l.'���',��p y,:j PREMIUM QUDTATIOIdS Please complete the following: . (A) CLASSIFIID COI3FTDIIVTIAL SUPF�VISORY EMPLOYEES WITH NO BARGAINING UNIT AFFILIATION. Rate per $1�000 including Accidental Death and Dismemberment and � waiver of premi.um: Per Month* It is understood that the bids for this proposed. group of insured persons shaLl not affect the rates of the other groups listed, nor will the insuri.ng or not insuring of the other groups affect the rate of this group. �Premiums wi11 be paid monthl,y based on the anwunt of insurance in force. RETE[�TTION PREMIUM ESTI1�iATES Please complete the followi.ng: (A) CLASSIFIID CONFIDF�VTIAL SUPIItVISORY F�'IAYEES WITH NO BARGAININ� UNIT AFFILIATIOi1. YF.AR I YE�t II YEAR III Gross Premiums 1,956 1,956 1,956 Clai.ms Paid 28,000 Itemized F�cpenses: Co�nissions Claim Expense Taxes Administration Records and Billing Other F.�cpense Company Arofit _ Incurred but Unpaid Claiun Reserve Net Profit Al1 retention exhibits shall be figured with the example of "Claims Pa.i.d and Gross Premiums" inserted above. A1.1 items not guaranteed refundable upon expirations of claiin period should be entered. in "Other F,xpense". Retention exhibits are for reference only, contract wi11 be awarded on basis of initial cost. r� t`��"`s CITY OF SAINT PAUL � �����a f f.,. HEALTH AND WELFARE PROGRAM ` � � j SPECIFICATIONS � I. GENF�2AL I'ROVISIONS � The City of Saint Paul and Independent School District No. 625 of the City of Saint Paul are desirous of receiving bids for insurance covering the lives of certai.n city , employees and Tndependent School District No. 625 employees as provided hereinafter. Where the term "City" is used, it shall apply to the Independent School District No. 625 of the City of Saint Paul as well; and where reference is made to the Council of the City of Saint Paul, it shall apply also to the Baa.rd of Education of the City of Saint Paul. The City will evaluate all proposals received on the same basis. If your proposal is , to receive consideration, it must conform to the specifications herein outlined. The City reserves the right to reject any and all proposals or bids. Speci.men copies of the Group Master Contract to be issued to the City of Saint Pau1 shall be furnished with the proposal. The City of Saint Paul, in considering the proposals submitted and in making an award of the proposal, shall take into consideration such factors as the initial cost, service capabilities, chaxacter, financial pasition, reputation with respect to such carriers, and any other factors which the City may deem appropriate in axriving at an award to a particular carrier. II. C0_°d'TITNATI011 A�TD C.�PICELI�TION (1; The present City Group Insurance Agreements run for the calendar year and it is contemplated that an awaxd of thi� contract will be coordinated w'�th the present i-�surance progra,m. This contract shall be zssued for an initial term of the partial ye2s, begin- ning tiie date of the award (approximately ) and continuing through �ecember 31 , 1976. Unless discontinued by the City it shall be renewed automatically on the first day of January, 1977, and each successive yeax thereaf`ter during its con- tinuance for successive terms of one year each and without evidence of insurability. The insurer may cancel tnis contract for non-paymer.t of premiwn but only after a -E'r.irty- day grace period has e�ired, �2) Any requests for premium change shall be made in writing to t:�e ^ity �rior to ''ovember lst to be considered for the next iollowing yearly terr�. Such reques�s si�all. ' be addressed �o the :•?ayor and Ciiy Council and delivered to the City Clerk. (3) `�'his con�rac{; may be cancelled by the �ity by �Y?irty days �r�itten notice delivered to t;he insurer. !�1. l Y�'.f'l':1Ti'Zi:'_�iT: nr 1=\�1.`Tl���till� 1TV:��ri1'iC!"'_, �I) ?nsurance for the ins�zred employee s��'i ��_ztomatically termir.a�E at tY�e en:� oi ±he contract month for which his premi�un wws last p�,id �.r.d acce�ted by the co�r:paw�y, i:, the event: � ` �. ������ �;-:, �a) the group contract i� lapsed or discontinued, or (b) the required premium payments cease to be made on the account of the insured employee, or (c) the insured employee termi.nates his employment with the employer, or (d) the insured employee attains a,ge 65, or (e) the insured employee enters active duty in the military or naval service, or (f) the insured employee is temporaril,y laid-off, granted sick leave without pay, or granted a written leave of absence, provided, however� insurance '' � not terminated for other cause stated in (a) through (e) above, may be continued for not exceeding twelve (12) months by payment of the required payments for such insurance directly to the insurance compan;r, on or before the respective due dates. (2) This life inslz.r�.nce will continue for an eaxly retiree which is defined as an employee who terminates his service with the City and is receiving a pension f'rom one of the City pension plans unless a cause listed f�om (a) through (e) above occurs which s3�a11 terminate said insurance. (3) An insured person whose insurance hereunder ceases for any reason shall. be eligible again for insura.nce hereunder upon being reinstated to active employ�nent by the City, provided the employee meets all other eligibility requi.rements. IV. ELIGIBILITY (1) The Council of the City of Saint Paul shall have the sole authority for deter- mining eligibility for the employees insured hereunder in a manner that precludes individual selection. (2) The effective date of the employee's insurance who is appointed or transferred to the group insured hereunder shall be the first day of the month following such transfer or appointment. V. CERTIFICATES FOR IIdSURED PF�SOP7S The company will issue to the policyholder for delivery to each insured person certif- icates setting forth a statement as to the amount of insurance and the beneficizsy designation. VI. INSURING AGREEI�',ENI'S (a) Amount of Insurance The amount of insurance shall be the amount designated for each employee on the list attached hereto. (b) Payment of Benefits The company will pay, i�unediately upon receipt of due proof of death to the Bene- ficiary hereunder the amount of insurance set forth on the list hereto attached. (c) Accidental Death, Dismemberment and Loss of Sight Benefits FOR LOSS OF Life. . . . . . . . . . . . . . . . . . . . . . . . . Principal Sum Both Hands, or Both Feet, or Sight of Both �res . . . Principal Sum . � �� ,{-� One Hand and One Foot . . . . . . . . . . . . . . . e . Principal S{un�.�d�'�,�� One Foot and Sight of One �re . . . . . . . . . . . . . Principal Sum One Hand and Sight of One �re . . . . . . . . . . . . . Principal Sum Sight of One E�e . . . . . . . . . . . . . One half of Principal Sum One Hand or One Foot . . . . . . . . . . . One half of Principal Sum Loss of hands or feet means complete severence through, above the wrist or ankle joints. Loss of sight means entire and irrecoverable loss of sight. The Principal Sum shall equal the amount of life insurance in force. Limitations. (applicable to Accidental Death and Dismemberment.) Benefits sh�„]1 not be payable if death or other loss results f�om wax, declared or undeclared, or any related act; travel or flight in a.�y or on any species of mi.litary aircraft; or participation as a passenger or otherwise in ar�y military, aviation, or aeronautical operation; participation in or attempt to commit an assault or felor�y; suicide or attempt at suicide while sane or insane, or result- ing directly or indirectl,y f�om ar�y pl�ysical or mental infirmity� illness or disease; poisoning or bacterial infection, other than infection occurring simul- taneousl,y with and in consequence of an accidental cut or wound. Tota1 Disability. If, while under a.ge 65 and before cessation of premium payments for insurance, the employee becomes totally disabled, and if such disability continues after cessation of premium payments, the employee's group life insurance shall remain in force, without payment of premiums, duri.ng the conti.nuance of such total dis- ability for a period of twelve (12) months. Tota1 and Perma.nent Disabilitv. If, while under age 65 and insured hereunder either by payment of premiums or by operation of section above, written proof is received. by the company that the employee has become total�y and presumabl,y permanentl,y disabled as defined herein, the employee's group life insurance shall rema.in in force, without pay- ment of premiums, during the period of such continuous total disability. ', � ��b���� J_C.! THE FOLLOWING IS A COMF'LETE LIST OF THE CLASSIFIID CONFIDIIVTIAL SUPIIZVISORY EMPL(?YEES WITH NO BARGAINING UNIT AFFILIATION. ANNUAL AMOUNT OF NAME BIRTH DATE SALARY INSURANCE Ba1I, Virginia 12-18-15 2�+,719 19,000 Gleason, Thomas 10-29-26 33,859 28,4�� Green, Leland 6-13-32 21,�+93 16,000 xuset, Elmer 9-2g-20 34,262 29,000 I�mbardi, James 9-23-36 21,�+93 16,000 Rountry, Eleanor 1-20-15 23,213 18,000 vizard, Edward 8-28-3�+ 20,�+73 15,�0 Wright, Bernard 1-29-19 27,690 22,000 TOTAI, $163,000 ^ _ PREMIUM QU�TATIOIIS f"�����-��.� ��t,s Please complete the following: (A) CLASSIFIID CONFIDENTIAL SUPERVISORY EMPLOYEES WITH NO BARGAINING UNIT AFFILIATION. Rate per $1,000 including Accidental Death and D ismemberment and � waiver of premium: Per Month* It is understood that the bids for this proposed group of insured. persons shall not affect the rates of the other groups listed, nor wi.11 the insuring or not i.nsuring of the other groups affect the rate of this group. �-Premiums will be paid �nthly based on the ampunt of insurance in force. REtIIVTION PREMIUM ESTII�IATES Please complete the following: (A) CLASSIFIID CONFIDII4TIAL SUPERVISORY F�NII'LOYEES WITH NO BARGAINING iTNIT AFFILIATIOTI. YEAR I YE�1�t II YF�AR TII Gross Premiums 1,956 1,956 1,956 Claims Paid 28,000 Itemized F,�penses: Conunissions Claim Expense Taxes Administration Records and Billing Other F�cpense Company Pro.fit Incurred but Unpaid Claim Reserve Tdet Profit All retention exhibits sha71 be °igured with the exavrple of "Claims Paid and ��, Gross Premiums" inserted above. All items not guaranteed ref`undable upon , expirations of clai.m period should be enterecl in 'bther Expense". , Retention exhibits are for reference only, contract wi11 be awarded on basis of I initial cos�. '