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267390 WH17E - GITV CLERK PINK - FINANCE GITY� OF SAINT PAUL Council. CANARV -DEPARTMENT Flle NO• M�� . BLUE - MAVOR ncil Resolution Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, the City Council , by Resolution, Council File No. 266179, approved October 9, 1975, approved guidelines and steps for the establish ent of the citizen participation process to aid the City in the development, o programs for the City and its neighborhoods; and WHEREAS, the District 8 Planning Council (Sumnit-University) has app ied for recognition as the General District Planning Council for Dist�^ict 8; nd WHEREAS, the Mayor's Office has advised the Council that the Distric 8 Planning Council has complied with the City Council 's guidelines and step, and recomnends that the City Council recognize their organization and app opriate $50,000 to assist the organization in implementing its work program; and WHEREAS, the City Council held a public hearing on Thursday,_ June 3, 1976, --� for the purpose of considering the request of the organization, the Mayor s recom�ndation, and to hear from all interested persons; n�, therefore, it RES�VED, that the Council of the City of Saint Paul does herebyr app ve and recognize the District 8 Planning Council as the General District P1 ing Council for District 8 and does hereby approve and appropriate tfie sua o� $50,000 for the organization for the period July l , 1976 through June 30, 1977; and be it ` Y FURTHER RESOLVED, that the Mayor's Office is authorized and directed to administer the aforementioned $50,000 on behalf of the organization, in accordance with the procedures as may be established by the Mayor's Offic� and in accordance with a detailed line item budget to be prepared` by the ! District 8 organization and approved by the Mayor's Office, not to exceed ! $50,000. COUNCILMEN Requested by bepartment of: Yeas Nays �� Butler �Q In Favor �' — � � Levine � Rce� Hunt Against - BY ��i Tedesco - '� President � Sylvester Adopted by Cou . Date `�� 7 �� Form Approved y City Attorney � Certified assed ounc� Secretary BY By �. , . Appro e by Mayor: e JUN Approved by M yor for Submission to Couacil ' By .� By ' � Pa�n� .MN� �g '� ,. Based on the number of ballots cast and the final vote total, it does , not appear that the above questioned persons participation would significantly alter the final results of the vote taken at the May 24 meeting. KC/jl cc: Mayor George Latimer Thomas J. Kelley A1 Olson Ron Smith Jim Mann 366 Citq Hall Annex St. Paul, Minn. 55102 -2- r ' � n'�a.y �7, 1976 Rose NLix, City Clerk 386 city xall St. Paul, P�1i.nne sot � Dear Rose• � Please be notified that I have called a special meeting of the City Couneil for Thursday, J , 1976, at 7:30 P.M. at the __ Maxtin Luther King Center, 270 ent, to consider rec gnition of an � . official group to represent tizen Participa n ' trict No. 8 (Summit-University). _ Counc P i en We, the undersigned Councilrnen, do herebJ waive written notice requirements for a special meeting of the City Council on Thursday� June 3, 1976, at 7:30 P.M. at the Martin Luther King Center, 270 Kent, fo reasons bove. � i � � � i r / ,. 9 � _ � G I T� OF S3I_1'T ��L �:eaas OFFIGE OF THE �I_3TOIi' � 7A8faRIiR[ . . . � . �9 J.l�B . . . . .. . . . . L�w$E:Y(;E D. GOAEN �'IAYOR � . � � . .. . - � . May 28, 1976 TO: COUNCIL PRESIDENT DAVID H. HOZZA MEMBERS OF CITY COUNCTL FR: MAYOR LAt'JRENCE D. COHEN �.,c:_�,_._ RE: RECOGNITION OF TIiE SUMMIT-UNIVERSITY NEIGHBORHOOD AS DISTRICT COUNCIL �8 Attached is a report and recommendation of the Community Development O£fice regarding recognition of the residents and organizations in . the Summit-University neighborhood as the Distri:ct Council #8. This report should prove useful in the Counci� he�ring on Thursday, June 3rd. If you have any questions, please contact William Q. Patton at 298-5586. CC: i�iayor Elect George Latimer Councilwoman Elect Rosalie L. Butler Thomas J. Kelley A1 Olson Attachment � �� , i , . . . , I � { . ry � _ _ � ` . . . : , �� , ; ,. . � � . . , .. . . , , ,. _ ,�� .. �.».- r �'�. �� ., .:�� _ �., ;, . � � � _ � z � �'-:. � '�� , � � � �. �,� � � � �� _ , . . �. . � �� :�� . . . ,,. : � � � ; .� � � � �� p� � . �� , � , ; .� � � � � � ., ��.. � � - �. � ��.� �� . {�. �, _ , I i. jf � _ w� W i .. I . . �� ' •r ��'� � �j . . . � . 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"z :a � a ��.nr� . r � < "µ s �+ (_ ��• r �.:i� R' t , � _ 't�t :; �; . � . + {� � ? .. � �a '� "'�y' � '; � ' ' . .. � � � t .. 9� { .i. , � �� ' s�� 1 � � �'� . � , �: � . � ��; . . . . . 4 .. . � j . �' . � . . . . t� � � . i . �,�. 4� , _ � 1 : �, . � �� `„� � �� ;� � � �� 1 �. . _' �I��F r > �;: ", `� "' -� � ":> .. (. a ~� � �.� :�:: , r ��.....�.��..� :..�,...x::��.; . . . . `x -:� ,�::b � ��: �=� : _ � �� : rR � .��"�'- .} . _ " ' ��:� _ � � � ' ,�=f .. :S �L. `Y' .. � . . . . . .. . h.. , ... � , { '.. '�. d;: ��V . . � . � ` � . ., . . _ � . .. . . ... . -. .. �'..:_. '� .��.. . ' .�� .. . .;� �' ...: . �.� .. .�. ' ..� ..- . :�.� ' : ..1 . ....� �:: . . - . .. � :.::�� . . . . . . . . . . . . �:" s. '-, ' �iITY OI' SAI:�T PA1.' L - en OFFI(GE OF THI; MAIOI� ��N�� ' /�� .�, s �^ _ LAWEENOE D. GOHEN MwYOa May 28, 1976 TO: MAYOR I.AWREt�iCE D. COHEN THOMAS J. KELLEY, CITY AIIMINISTRATOR �-� FR: WILLIAM Q. PATTON, C:C}MMUNITY DEVELOPMENT COORDINATOR C �/��,�� RE: RECOGNITION OF DISTRTCT #8 AS THE GENERAL DISTRICT PLANNING COUNCIL FOR THE BUMMIT-UNIVERSITY NEIGHBORHOOD BACKGROUND The Model Neighborhood Planning Gouncil (MNPC) has traditionally been recognized as the Project Area Comcnittee (PAC) for the Suaanit-University neighborhood by the Housing and Redevelopment Authority. In recent months, NINPC staff has taken steps to increase representation of the District #8 area and has submitted a proposal for recognition by the City Council. The attached narrative explains in detail how this process evolved in the Sunnnit-University area. WORK PROGRAM The District #8 Planning Council, as indicated on the attached Work Program, will pursue short-term planning activities, i.e. , Community Development Year III, and long-term planning activities, i.e. , General District Planning. Other plarzning and programming efforts include increasing citizen participation efforts, increasing cammuni�ations throughout the District #8 community, and monitoring the existing programs serving the Summit-University .community. BY-LAWS PrQposals for reorganization and by-laws were presented at three co�unity meetings in May of 1976. A final community meeting was held on May 24, 1976 at the Martin Luther King Center. All above listed meetings were annaunced in the cammunity by distribution of hand-bills and a special edition of the Summit-University Free Press. a!-��..�y ` S'ummit-University District #8 - 2 - May 28, 1976 Planning Council BUDGET District #8 has traditionally received substantial financial grants for implementation of a citizen participation process in the Sumanit- University area under the auspices of the Model Cities Proqram. However, because of limited monetary resources and a more coiapreh�nsive city-wide approach to citizen participation, the Office of Community Developn►ent has requested District �8 to limit their budget request to between $45, 000 and $50, 000. It is therefore the recommaendation of the Office of Co�nunity Development that the District #8 Planning Council be encouraged to submit an annual budget not to exceed $50, 000 prior to final passage of the District �8 Council Resalution. RECOPIlriENI?ATION It is recommended that City Council, at the June 3, 1976 public hearing, instruct District #8 to prepare a budget that does not exceed $50, 000. Budget negotiatians should be finalized prior to final City Council action of the recognition process. The Office of Community Developanent is satisfied that the District �k8 Council, as proposed in the attached documents , meets the intent and purposes of Council File No. 266179 , establishing a process for citizen participation by designated distriats in the City of Saint Paul. Therefore, it is recommended that the District #8 Planning Council, as proposed, with the exception of the budget as stated above, be recognized as the General District Council for District #8. � ;� . THIS MATERIALS PACKET CONTAINS THE FOLLa41ING ITEMS 1. A DEVELOPMENTAL NARRATIVE 2. OLD SHELTON PROPOSED STRUCTURE 3. REVISED SHELTON ADPOTED STRUCTURE 4. SHELTON BY-LAWS (2nd draft) 5. A DISTRICT 8 (Summit-University) WORK PROGRAM 6. PROPOSED BUDGETS 7. ONE COPY OF THE SUNlNtIT-UNIVERSITY FREE PRESS SPECIAL EDITION . � � DEVELOPMENTAL NARRATIVE The external boundaries of District 8 (Sununit-University) were established when the City of Saint Paul adopted the 17 district concept in association with citizen participation in relation to Cammunity Development Revenue Shareing. The charge to each community was to davelop an organizafion and or community council that would represent the views and the community issues in said district, following the ten step process outlines and adpoted by the city council and distributed through the Community Development Office. The Shelton Proposal for District 8 (Summit-University) Reorganization consists of a broad based democratic structure and by-laws developed to facilitate maximum citizen participation at the district level. The structure itself was reviewed before the community at three open community meetings on three separate occasions (once at the Ober Boys Club and twice at the Martin Luther King Center). The by-laws were reviewed before the community at two open community meetings on two separate occasions (both meetings were held at the Martin Luther King Center). Residents in attendence could ma.ke motions as well as vote to alter the proposed structure and the proposed by-laws. You will no doubt note a noticeable difference between the original Shelton Proposal and the Final Shelton Proposal. You will also note the by-laws under went a second revision. This is a direct result of citizen input and citizen participation via the open meeting process. � . - Within the community of Summit-University there developed three distinct proposals. The Shelton Proposal For District Reorganization, The Atilade Proposal For District Reorganization, and the Alexander-Mc Daniels Proposal For District Reorganization. Copies of all proposals were ran and made available to the general community via the Model Neighborhood Planning Council office located at 743 Selby Avenue. To further facilitate co�nunity interest and the distribution of information in relation to the three proposals a community presentation schedule was developed. On May 10, 1976 at St. James A.M.E. Church all three proposals were presented to the community. Hand bills announcing the meeting were passed out in the area. On May 12, 1976 at Redeemer Arms Luthern Church all three proposals were presented to the community. Hand bills announcing the meeting were passed out in the area. On May 14, 1976 at St. John's Episcopal Church all three proposals were presented to the community. Hand bills announcing the meeting were passed out in the area. In addition the Summit-University Free Press (Vo1.3 No.2) dated May 2, 1976 carried an announcement of the above mentioned public meetings as well as an announcement in relation to the public hearing at the Martin Luther King Center on May 24, 1976 at such time the proposals would be heard for the final time and voted upon by the community residents. i � . ,� � To further stimulate citizen participation in the reorganization selection process, each author of each proposal was asked to write a summary of their proposal for a special edition of the Summft-University Free Press dated (May 1976) . This was done and distributed throughout the Summit-University cammunity at a cost of over $500.00 paid for by the Model Neighborhood Planning Council. So on May 24, 1976 at the Martin Luther King Center the three proposals were presented before the community for the final time. At this point in time residents would be extended the right to cast votes for the proposal they felt best served the Summit-University community. The proposal tha.t received the highest number of votes would then be presented before the Saint Paul City Council. FINAL VOTING RES ULTS 1. The Shelton Proposal Received . .. .. ........... .. .. . . . .. .. ... . 104 votes 2. The Atilade Proposal Received . .. ............ . .. . . . . . . .. ... .. 20 votes 3. The Alexander-Mc Daniels Proposal Received . . .. ..... . .. . . .... 5 votes Each resident signed in on a numbered resident sign in sheet and was given a corresponding numbered ballot. Non-residents were welcome to view the proceedings, they signed in on a non-resident sign in sheet, but they were � not given a ballot to vote on. Thus, you find the Shelton Proposal for , District 8 Reorganization in Sucmnit-University before you now for your review and consideration. .. . ' . . 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DISTRICT EIGHT (SiJrII�fIT-UNIVERSITY) REORGANIZATION The Shelton Proposal The Atilade Proposal Alexander-Mc Daniels 31 Council Members 35 Council Members 39 Council Members All Elected by the 27 Elected By The Community 21 Elected By The Communit� total community 8 Appointed 18 Appointed The Executive Board The Executive Board The Executive Board 13 Members 17 Members 11 Members 2 from each of the 6 areas 8 officers plus 1 from each 1 from each of the 6 areas plus 1 at large of the 6 areas plus 2 from plus 5 more filled by the agencies and 1 from business full body Officers Officers Officers 8 General Officers 8 General Officers 4 General Officers Elected from the Executive Elected from the General Body Elected from the General Board Membership of 35 Council Members Body of 39 Council NIembers Standing Committees Standing Committees Standing Committees 4 Standing Committees 4 Standing Committees S Standing Committees Physical Core, Social Core, Physical Core, Social Core, Physical Core, Social Core, Economic Core, Internal Affairs Economic Core, Internal Affairs Economic Core, Internal Committee Committee Affairs Committee, and the Impeachment Committee Community Meetings Held Community Meetings Held Community Meetings Held Five, community meetings were The Internal Affairs Committee None held, all in attendence could of the M.N.P.C, held one meeting vote as well as make motions the chairman respectfully declined from the floor to. accept any motions from the floor VOTE FOR ONE OF THE PROPOSALS ON MAY 24, 1976 AT THE M.L.K. CENTER 270 KENT STREET 7:00 P.M. PARTICIPATE AND MAKF. YOUR VIEWS KNOWN 1. . �.! . � � on ro osa o � . . IS YIC . � i � I�1 � o Q �n z a � n � - �1 � � si � U Im Im � I U i� C � ST J.� YA � � ��1� V � ' 4 �._.__.:_.�... _ ___�... . r t� � , � . .•: . f..� . � H O z a c ca � cn � E E � - . a+ w m z a a c. H Cr1 H tii C� a � . . . Q � trJ � C � . � � Ht1it�i7dHcn t�It'' 9C m N� N c. a a Ki t� w � . . . � � t�-� W . � H ►t.' 1 C � � j . � . � �., 0 x z H � �- � , � � w r c . d IS"� Y� C � O .St�lh►1Wli T ' UI'ViUcYSi "�.'y i /. Wp1►� A. .� e o /E P P I- �r• AAc P Appo,��E d . �{— �L� c �E cl _ _ Z. : Wav� B. _ � Peopl� _ __ . _ :;_I-- _G�rbAti__ --- ,C�AJNE -._ f1PPo,� �� d __ , . 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Purpose The District 8 Planning Council, as the elected representative body ' shall reflect the preferences, needs and interests of the residents of the Summit-University area. It shall also be responsible for the over- all development of a comprehensive plan to eliminate blight and improve the quality of life for the residents of said area. The District 8 Planning Council shall have responsibility for the implementation of this plan at the local (district) level. In other words, the District 8 Planning Council shall be the officially recognized policy-making body for the Summi:t-University area. The primary purpose of the Dis- trict 8 Planning Council is to develop and promote a broad based vehicle for citizen participation at the district level, in association with the City of St. Paul Council Resolution File Number 266179, approved Octo- ber 9, 1975 and published October 18, 1975. II. Area The District 8 Planning Council boundaries shall be consistant with Summit-University, that being University Avenue to the North (the south side) , Summit Avenue to the South (the north side) , Lexington Parkway to the West (the east side) and John Ireland Boulevard to the East (the west side). There shall be six sub-areas within the District 8 boundaries: Area A: Bounded by University to the North, I-94 to the South, Lexington to the West and Dale to the East. Area B: Baunded by University to the North, I-94 to the South, Dale to tiie West and John Ireland to tlle �ast. . ' -2- Area C: Boun�ed by I-94 to the North, Selby to the South, Lexington to the Ldest and Dale to the East. Area D; Bounded by I-94 to the North, Selby to the South, Da1e to the West and John Ireland to the East. Area E: Bounded by Selby to the North, Summit_to the South, Lexington to the West and Dale to the East. Area F: Bounded by Selby to the North, Summit to the South, Dale to the West and John Ireland to the East. III. Membership The Diszrict 8 Planning Council shall be composed of thirty-one (31) members. There shall be four (4) members from each of the said areas for a total of twenty-four (24) . There sha11 be two (2) members elected at large. There shall be five (5) members elected from organizations based in District 8 (Summit-University). They need not be residents of the Summit-University. All members are elected for a period of one (1) year. Absence from four (4) consecutive full body meetings by a member of the District 8 Planning Council, shall subject that member to recall gro- cedures. Such absence is just reason for asking the offending member to resign. If said offending member reFuses to resign the full body shall vote upon the issue. A simple majority of present members is adequate to decide the question and resolve the issue. � IV. Executive Committee , The Executive Committee shall be composed of thirteen (13) members. The two (2) top vote getters from each of the six sub-areas, plus the top vote getter from the at-large category shall comprise the commi.ttee. Seven members shall. constitute a quorum of the E�.ecutive Committee. _ . -3- Executive Comrnittee Make.-up Area A - 2 Area B - 2 Area C - 2 Area D - 2 Area E - 2 Area F - 2 At-Large - 1 , 13 V. Principal Officers The duties of the officers sha11 be set forth in Roberts Rules of Order and such other duties as directed by the District 8 Planning Council. The principal officers shall be elected from the Executive Committee by the full membership. A. Principal officers of the District 8 Planning Council shall be: 1. The Chairperson 2. The Vice-Chairperson . 3. The Secretary 4. The Treasurer 5. The Chairperson of the Physical Core 6. The Chairperson of the Social Core � 7. The Chairperson of the Economic Core 8. The Chairperson of the Internal Affairs Committee B. The Chairperson, Vice-Chairperson, Secretary, and Treasurer must reside in four different areas. The 4 chairpersons may reside in any area. All principal officers must reside within the boundaries of District 8 as defined in Section II. No person shall hold more than one office. Presiding officers may vote on any and all issues that may come before them. . VI. Standing Committees (Cores) There shall be four (4) standing committees. The Physical Core, the Social Core, the Economic Core, and the Internal Affairs Committee. The Chairpersons of said committees shall be duly elected members of the District 8 Planning Council. They shall be elected for a period of une year by the 31 members of the District 8 Planning Council. . . -4- • �'i. Continued � The Physical Core, the Social Core and the Economic Core shall have the primary responsibility of considering problems in their respective core areas� With the assistance of residents, technical staff, and/or consultants, A� the core committees will analyze, define and seek solutions to the physical, social and economic problems of District 8 (Summit-University). Any resident of District 8 may be a voting member of the Physical, Social or Economic Cores. The Cores shall make recommendations on all matters to the Executive Board and in turn, the Executive Board will make recommendations on all matters to the Full Hody of the District 8 Planning Council. The Internal Affairs Committee shall be composed of inembers of the District 8 Planning Council. They may create at will, task forces to deal with any issue that is not physical, social or economic in nature and ` scope. Residents of the community may be members of any and all task forces created. � VII. Meetings Any meeting (be it Full Body, Executive Board or Core level) where two or more members of the District 8 Planning Council meet for the purpose � of conducting community business, is hereby open to the generat public. Full Body meetings will be held at 7:30 PM on the first and third Mondays in each month. Only members may make motions and vote, discussion however, is open to the general public. The Executive Board will meet at 7:30 PM on the second and fourth Mondays in each month. Only members of the Executive Board may make motions or vote, discussi.on however is open to the general public. . ,� -5- w The S:,cial Core �vill meet at 7:30 PM on the first and third Tuesdays in each month. Any resident of District 8 in attendance may make motions and vote and is considered a member. The Economic Core will meet at 7:30 PM on the first and third Wednesday in each month. Any resident of District 8 in attendance may make motions and vote and is considered a member. The Physical Core �taill meet at 7:30 Pri on the first and third Thursday in each month. Any resident of District 8 in attendance may make motions and vote and is considered a member. The Internal Affairs Committee will meet on an on-call basis. The Internal Affairs Committee is composed of inembers of the District 8 Planning Council. Only members may make motions and vote. Any task force or ad hoc committee established by the Internal Affairs Committee is open to the general public. Any resident of District 8 in attendance at a task force or ad hoc committee created by the Internal Affairs Committee may make motions and vote and is con- sidered a member. Residents and members will be notified of any and all meetings, meeting changes and public hearings. The District 8 Planning Council may call community public hearings when needed to discuss District 8 business and/ or any other business of special interest to the residents of the Summit- University area. The above meeting schedule may be changed by a majority vote of any of the above mentioned committees. VII. Staff and Consultants A11 District 8 Planning Council staff and consultants shall work under the direction of the District 8 Planning Council, through the Chair- person. No staff, aide, or consultant may be hired or retained to serve the Uistrict 8 Planning Council without the approval of the District 8 Planning Council. . ,a� . _6_ IX. Decision Pr.ocedui�e All policy an program proposals shall be referred to the Executive Committee, who will in turn assign them to the appropriate cores or committees. After core or committee consideration, they must be re- turned to the Executive Committee with a recommendation and minutes. From the Executive Committee, they must go on to the Full Body with recommendations and minutes. The Full Body of the District 8 Planning Council will hold primary suthority. An issue may be recalled to the floor for discussion by two-thirds (2/3) of the Full Body, in other words, twenty-one members. X. Voting Procedures Voting on any and all issues within District 8 (Summit-University), not including the Executive Board and Full Council membership, is here- by open to any resident of District 8 sixteen (16) years of age or older and any businessman or businesswoman who owns and operates a . business located in the area as defined in Section II herein. Voting privileges are also extended to members t'rom organizations elected to the Full Body membership who may not reside within the bounds of Dis- trict 8 (Summit-University), if said situation ever exists. XI. Amendments These by-laws may be amended by the following procedure: Notification of the substance of the proposed amendment must be in- cluded in the agenda of a regular meeting in which a vote is taken. � The proposed amendment must then be approved by two-thirds (2/3) of the full District 8 Planning Council membership, or twenty-one members. . r ' DISTRICT EIGHT (SI�NIIT-UNIVERSITY) WORK PROGRAM PROPOSED ACTIVITIES TIME TABLE Primary Function, District 8 (Summit-University) community June - July 1976 wide election efforta, and seating of council members. Establishment of community long range and short range goals Aug. - Sept. 1976 and objectives through General District Planning efforts, (physical, social, anct economic). Search for additiona.l funding sources, (public, private, governmental, L.E.A.A. Title 20, etc.) special attention will be placed on youth and senior citizens, dealing with community issues and problems as they arise. Com�nunity Developme:nt Year Three Planning, (physical, social, Oct. Nov. Dec. 1976 economic). Review of comwunity proposals for C.D.R.S. funding, dealing with community isaues and problems as they arise. The establishment of issue oriented task forces and or ad-hoc committees. Monitoring of funded Couenunity Development Projects. Jan. - Feb. 1977 Continued planning efforts, (physical, social, and economic). Dealing with community issues and problems as they arise. Overall Review of the past years perfoYmance record, making March - April 1977 recomcnendations for improvement. Review operating structure as well as operating by-laws for any needed additions. Ongoing planning (physical, social, and econanic) dealing with community issues and problems as they arise. Prepare for 1977 District 8 (Sumanit-University) community wide May - June 1977 election efforts. Continued planning and implementation of physical, social, and economic goals. Dealing with community issues and problems as they arise. Selby X y ��'�� _ � � � � � Q o � � � Summit � O��IAA� �� - June 1, 1976 ��O�i��OA To 'uJhom It r:ay Concern: The Portland Selby Neighborhood Organization, formerly the Portland Avenue Association, supports the Shelton Proposal for District 8 Planning Council and agrees with the procedure by which it was chosen on l�ionday �iay 24, 1976. We hope the City Council will act expeditiously in accepting the Shelton Proposal for District 8. Sincerely, tl.��. Art Shanabrook Chairperson to make this a better place to live e i + �'��T��] �.;��-'�� DISTRICT $ RFARGANIZATION Ma,y 24, 197 (The list •f pers�ns xh� a,ttended the meetir�g is attached t• this d�cument) The meeting was c�nve�ed at 7:�.0 p.m. by Ler�y Cu�ingham zt the Nlartin Luther King CenLer Audi+.,sriwn, 270 N•rth Kent Street, St. P�}ul, Mn. The purp�se •f the me�ting and s� brief backgr�und •f the MNPC wAa given by *�r. Cunninghan. He expl�ed that a,1'ter it became public l�i�xledge that MNPC a: such r+ill cea.se t• ex.ist aa •f May 31, 1976, the 4 pera�ns wh� will pr�sex�t pr�p�sa].s hzvc spent c�untle�m hsura writing a strueture under which thie a�ea c�uld xork. Th� f�rmat was e�l�ined --ea.ch spe�.ker was all�wed twei�t� minutes for his pras�tsti��, and ten ininutes f�r queati�ns. After a.11 the prr�p�sals were fi�ished, time wa� a,ll�tted P�r questi�ns and anarers. Bef�re the present�ti�ns begarl, Dr. Atilade wished t• kn�w xh� printed the "hznd�ut" that rvaa available at the meetir�g, and rrh� pri�ted the ball�ts and the age�da. He r�ras inf�rmed that Mr. Shelt�n hzd supplied the "ha.nd�ut" and ths�t the M[�iPC •ftice had d�ne th� bzll�ta �,nd a$�r,ad�,. PRFSENTATION OF THE PROPOSAIS: I. James Sheltor� presented the "Shelt�n" pr�p�sa].. The mb�h�d •f �btai.r�3�r�g repreaentsti�n was expla�iaed. There w�uld be a� t�tal •f 31 meatbers elected by the "t�tal Gmmunity". A Yl�w chart expla,ir�ing h�w im�ues x•uld be deslt with xas explair�ed. auestioa�s: #H�w are the Chairmen •f the stznding c�mmitte�a elected? -Gnmittee Ch�irmen will be 9elected fr�m th�se pers�as �� the Executive B�ard �►h� are n�t the t�p four •f.ficers. Each Executive OYficer su�d the Chairmen are thezesult •f an electi�r� within the Executive B�ard. � D�e� Mr. Shelt�n work fer MNPC a.e it exists n�w? Yes- �es the xriting •f this pr�p�sal imply that MNPC is nst w•rki�g right? -N�. But I ds feel thzt MNPC is exclusi�nary. � — # If ��u fe�l that, wh� w�rk f�r MNPC? -0ne eat� ei�her w�rk t• improve s�methit�g, �r walk axay fr�m it. I ch�:e t• w�rk t• impreve the structure. ( W��dr�w Th�mps.n expressed his c�ncerns and:raised the questieaa listed ab�ve.) II. Dr. l�agnus Atilade preaented the "Pe�ple�s Practical Pr�p�sal". The b�u�dariea znd the 6 zreaa are the szme as in the Shelt�n pr�p�sal. Represent�tie� differ�, with 21� fr�m the zrea; 3 "a�t large"; and S spp�inted fr�m gr�ups. (Social Service Agencies, Y�uth Serving Agencies, Businesses, and Ministerial Gr�i�pa) . 8 general sfficers will be elected. Busiriesa •rganizati�ns can be:rmpresented �n the E�cecutive C�nmmittee. • � � � Mi�ute3 Distriet 8 Re��su�izsti•� 5/2l+/76 p�. 2 e � QUESTIONS: �, ��"��?/ # Mr. Edward Harri� referred t• a statement made during Dr. Atilade�a presentiati�a that inferred thzt Aqr. Ha,rria had spettt s�me �3ne �ith ��:.Dr. Atila,de and h�,d a,ssi:tod ir� the �►riting •f the pr�p�sil. Mr. Harris stated f�r the rec�rd that this is n�t a� u�d wanted the b�dy t• be s� inf�rmed. Dr. Atila,de ap�l�gized f�r ms�king such a statemeat, and stated th�,t he did r��t intend th�t Ps. Edwa,rd Haxria be c�nsidered aa hzring w�rked •n it. � Wi�dr�x Th�mps�n remi�d�d the group that when the c�mmur�ity begins t• understsnd s structure, the "p�wers thzt be" w�rk t• chat�ge it. * Wini Sh�abr��k wighed t• �rn�w h�p �eighb�rh��d graups will be repre- �ented in this �tructure: -All xe3.ghb�rh��d aas�ciati�ns shsuld c�me tegcther t• r»rk s�methi�ag out that xill be like the �ld district. The� xill help plzn, but t�rill n�t hzve a seat. # Why are the Urba� League, the NAACP, etc. beiag c�nsidtred? Becauee they have beeA engaged in the busiaess �f helpi�g p��r pe�ple. #H�w will the S spp�i.nted member� be selected? By the 27 elected members. III. The Alexander McDaniel Pr�p�aal waa pre:ented b� b�th Mr. McDaaiel and Mr. Alexander. Thi� pr�p�sa1 i� an attempt zt a c�mpr�mi�e be- tween the �ther t�,» pr�p�sala. C�aimunity re�identa and members •f the academic c��+unit� were c�nsulted. The atructure •f the Exec. C�mmittee is dif�erent. A chzrt wa� placed �n the black bs�.rd and was explained. QUESTIONS: The questions centered ar�und h•w the "c��rdinat�ra" a�d Bl�ck directors w�uld be selected u�tder this structurc. GFNERAL QQESTION & ANSWER PERIOD: H�w l�ng will th� •fficers serve under each prop�sa].? �helt�n--1 yr. -Atil�de--1 yr. -Alex.a.nder-McDaniel 2 yrs. Wha.t Ab�ut repreaentati�n f�r Seni�r Cit�zena �der each pr�p�sal? �helton--�here is n� special czteg�ry f�r them. -Atil�.de--Of the g app�inted, a Seni�r Citizen Group may be represented. -Alexacider-McD�niel--There ia a paragraph in �ur pr�p�sal that indicatiw that papecial interest group�l� ��mt be acc�madated. APter brieY diacus:�i�t� •f the 5 c�m�aunity meetinga that ha.d be�ea held t• discusm the pr�p�sals, the v�te xas taken. RESULTS OF VOTING: SHELTON PROP�SAL: 104 v�te� ATILADE PROPOSAL: ?A v�tes ALEXANDER McDa�,niel: 5 v�tee � . . � .. �rsli -.es�. . . , ' . . t',y � 0. . . ' - . , . ' .� r � � . ;:� 743 SELBY AVENUE St. �73E!1, minn. 5510�i � �� ;, - - - _ -. � _ : =- ;__ ,� . ; , r - - - m -- - - . , , ; n_ - _ June 2, 3.97b - - ,. _ _ _ _ __ . .,.� _ _ _ , _ _ _: . ;. ._� _ . _ ==- - -.: .. _ __ - _ __ _ , �. �. ._� , _. _ . _ . , . ,. .: _ � . ,. _ .... . .... - ., -- .., y .. _�� . . � . ... .., .. .. Mr. Robert Sylvester, President St. Paul� City Council City Hall & Courthouse St. Paul, Minnesota 55101 Dear Mr. Sylvester; As per a motion made during the Full Council meeting of June 1, 1976, the Model Neighborhood Planning Council declared their support for the adoption of the Shelton Proposal for District 8 reorganization as the form duly elected by the Summit-iTniversity area xesidents. We hope that the City Council will also lend their support by givin.g the Shelton Proposal a vote of confidence. _ Sincerely, � � / Q ��.�� / J �C'Le�/�.do Reg�inald .A. Harris Chairman, MNPC model neighbarhood �ianning councii Reginald A. Harris. . .• � �hairman ' _. 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' MODEL NEIGHBORHOOD COUNCIL � `• ��ti � � �� n BY-LAWS R I. PURPCC7�E Tlie Model Neighborhood Council, Inc. (:L'�TC) is an elected representative body which shall reflect the preferences, needs, and interests of the Model Neigh- borhood residents, It shall also be responsible for the overall development . of a comprehensive plan to eliminate b2ight and improve the quality of life for the residents of Model Neighborhood area. The h�TC shall have responsibil- ity for the implementation of this plan in equal partnership with the City of . S t. Paul. • The MNC shall be the policy-making body for the Model Neighborhood Program. All programs relating to the Model Neighborhood will be forwarded to the City � of St. Paul, solely through the MNC. , IIo AREA � A. The Model Neighborhood b oundaries shall be as set forth in City Council Resolution �k266179, dated October 7, 1975. • The M[�tC boundaries shall be consistent with Summit-University, that being University Avenue to the North (the south side), Irvine Avenue to the South (the north side), Lexington Parkway to the West (the east side) and John Ireland Boulevard to the East (the west side). There shall be six sub-areas within the District 8 boundaries: Area A: Bounded by University to the North, I-94 to the South, Lexington to the West, and Dale to the East. MNC - BY-I.AtdS PAGE Z Area B: Bounded by University to the North, I-94 to the South, Dale I to the West, and Marion to the East. Area C: Bounded by I-94 to the North, Selby to the South, Lexington to the West, and Dale to the East. Area D: Bounded by I-94 to the North, Selby to the South, Dale to the West, and John Ireland to the East. _ r�°��" Area E: Bounded by Selby to the North, Summit to the South, Lexington to the West, and Dale to the East. Area F: Bounded by Selby to the North, Irvine to the South betweeq. R Western and Walnut, Dale to the West, and John Ireland to the East. B. The MNC may consider, plan, and adopt programs which includes extending services outside of the Model Neighborhood boundary, so long as such pro- grams are of significant special interest to the Model Area. III. MEMBERSHIP The MNC shall be composed of 30 residents of District 8 (see Section XVI). There shall be five elected representatives from each sub-district. IV. OFFICERS " � The Officers shall be elected by a majority vote of the members present. The duties of the Officers sha11 be set forth in Roberts' Rules of Order, and any such other duties as directed by the MNC. A. Principle Officers of the NINC sha11 be a President, First Vice President, Second Vice President, Corresponding Secretary, Recording Secretary, and Finance Officer. The Principle Officers are to be elected from among the I�VC - BY-LAWS Pr�GE 3 � members of the MNC, six different sub-districts, by a majority vote of the members voting. In case of a vacancy in the office of a Principle Officer, the I�IC shall elect a successor by this same method, The Principle OffiCe�s shall serve until the next MNC general election. No person shall hold more than one office. The Principle Officers shall be exofficio members of :� . all committees and task forces of the �INC. � B. Appointed Officers of the MNC shall be a Chaplain, Parlimentarian, Sargeant- At-Arms, and such other officers as the MNC deems n�ecessary, These officers shall be appointed by the President. They need not be members of the MNC and not have a vote. V. EXECUTIVE COMMITTEE � A. Finance Committee: The Fi.nance Committee sha11 consist of the Finaneial Officer and four (4) others appointed by the Economic Core with approval of the full body. The Finance Officer shall be the chairperson of the Finance Committee. The _ chief responsibilities of the Finance Committee shall be to prepare a budget for each funding period, and for managing the MNC fiscal �affairs. _ This Committee may be assisted in the performance of its responsibilities by consultants appointed by the Executive Committee with approval of the full body. B. Personnel Committee: The Personnel Committee shall. consist of five (5) per- sons appointed by the Executive Committee with approval of the full body. The chief responsibilities of the Personnel Committee shall be to establish 1'L\Tli � U 1�1,HiY S ' ;"C��c � PAGE 4 �_. ,�� job descriptions and qualifications, screening applicants, and recommending � qualified applicants to the Director and then to the MNC. This Committee may be assisted in the performance of its responsibilities by consultants appointed by the Executive Committee and approved by the full body. C. Monitoring an�d Evaluation Committee; " The rionitoring and Evaluation Committee . wiTl receive monthly and quarterly reports from funded projects, and make + recommendations on cha.nges in output measures or narrative information submitted by neighborhood. VII. SPECIAL COMMITTEES The MNC may appoint Special Committees to perform special functions not other- wise eovered by the MNC existing committees. Al1 reports shall be forwarded to the Executive Committee, then to the full body. VIII. CORE COMMITTEES A. The Core Committees shall be the Physical Core, Social Care, and E�onomic Core. These Committees shall consist of a chairperson elected by the PR�C and one representative from each of the five remaining sub-districts, and do not have to be members of the MNC. These five members will be appointed by their respective districts. The vote at Core meetings shall. be open to a11 Summi�-University residents. B. The primary duty of the Core Committees shall be to consider problems in their respective areas. The Core Committees will define and analvze issues and make recommendations to the Executive Committee. MNC - BY-LAWS PAGE 5 � IX. TASK FORCES Task Forces may be formed for collecting information about the needs oP the Model Neighborhood, and for the initial planning and program development. Member- ship �on the Task Forces shall not be restricted to NL�C members. �i. MNC GENERAL MEETINGS A. Regular meetings shall be held at least once a month, beginning at 7:30 p.m. � at such places as may be determined by the MNC. Except for a suspension of rules, all MNC general meetings shall end at 10:30 p.m. Members must be notified in writing as to time and place of ineetings. The order of business shall be: Ca11 to Order, Consideration of Previous Minutes, Old Business, Committee Reports, and New Business. ' Special meetings may be ca.11ed by the Executive Committee or by petition of ten (10) MNC members, provided two working days written notice specifqing the business to be considered, is given to the members. Except for a sus- pension of the rules, they shall begin and end at the same time as the regular meetings. - � B. As members enter the meeting place, tfiey shall register on a registration — sheet maintained by the secretary. Registration shall be by signature and shall be in lieu of ro11 call. The secretary shall inform the President of the number of inembers present. C. A quorum shall consist o€ 51% of the members of the MNC. M(`TC - BY-LAWS PAGE 6 � D. The President shall have prepared a written agenda before each meeting for distribtuion to the members at the meeting. Matters not on the written agenda may not be introduced at the meeting without first having been presented to the President prior to the meeting. Any such matter not placed on the agenda after-being so presented, sha11 be considered at the - end of new business; provided� that any matter placed at the� end of new � business for two consecutive meetings shall be the first item of new busi- ness at the following meeting. E. Only members may make motions and vote. However, non-members may partici- pate in tfie debate on questions under consideration. Unless the President rules otherwise, no speaker from the floor shall speak longer than three minutes after being recognized; no speaker from the floor may speak a second i time on the same motion until all other members desiring�to speak have had an opportunity to s,.peak. F. Roberts' Rules of Order shall govern proceedings of the MNC. XI. COMMUNITY PUBLIC HEARINGS The MNC shall call Community Public Hearings when needed to discuss `MNC '- business and/or any other business of special interest to the residents of -- the Model Neighborhood. XII. MNC STAFF AND CONSULTANTS All MNC staff and consultants shall work under the direction of the MNC through the President. No staff or consultant may be hired or retained to serve the MNC without the approval of the MNC. ' M'iVC - BY-I.At�'S PAGE 7 XIII. DECISION PROCEDURE � Al1 policy and program proposals shall be referred to the Executive Committee for assignment to the appropriate committee or committees, Core and S tanding Committee proposals shall be submitted to the Executive Committee for coordi- nation with other proposals, then to the MNC for consideration. All approved - proposals shall be forwarded to the City� of St. Paul, unless a referendum is - called for by the Model Neighborhood. XIV. SUSPENSION OF THE BY-LAWS Any part of these By-Laws except Article X, Section C, concerning a quoru�, may be suspended for a period not exceeding two weeks by an affirmative vote of two-thirds of the members voting. XV. AMENDMENTS These By-Laws may be amended by the following procedures: A. Incusion of a notice of the substance of the proposed amendment on the agenda at the regular meeting preceeding the meeting at which a vote is taken. B. Passing of the amendment by two-thirds (2/3) of the members of MNC. XVI. 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