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270270 WHITE - CITV CLERK CO11I1C1I ��, �����.���� PINK - FINANCE G I TY O F SA�I NT PA U L � CANARV - DEPARTMENT � BLUE - MAYOR File �O• � � . Council Resolution Presented By �- Referred To Committee: Date Out of Committee By Date An Administrative Resolution amending the Civil Service Rules. WHEREAS, it is appropriate and desirable to establish the title of Administrative Assistant--Community Services in Grade 16 of the Pro- fessional-Admi.nistrative Group; and , WHEREAS, it is also appropriate and desirable to establish Class Specifications for the title of Administrative Assistant--Community Services; and WHEREAS, it is also appropriate and desirable to abolish the title and. specifications for Administrative Aide--Community Services except as to present incumbents; riow, therefore,, bg it RESOLVED, that the Civil Service Rules be amended in Section 6 und.er the heading "Professional-Adrninistrative" Group in Grade 16, by inserting the title of ADMINISTRATIVE ASSISTANT--COMMUNITY SERVICES; and be it _1_ COUNC[LMEN Requested by Department of: Yeas Nays Butler ' In Favor Hozza '� Hunt Levine � __ Against BY Roedler Sylvester Tedesco Form pprove by ttorney � Adopfed by Council: Date — I . Certified Passed by Council Secretary BY ' By Approved by fVlayor: Date Approved by Mayor for Submission to Council By BY `NHITE - CITV CLERK � PINK - FINANCE � COUIICIl ���'� `�j.��� CANARV - DEPARTMENT GITY OF SAINT PAITL Fll� NO. W BLUE - MAV�OR � � - Council Resolution Presented By Referred To Committee: Date Out of Committee By Date _2_ FURTHER RESOLVED, that the Civil Service Rules be further � amended in 5ection 49 thereof, by inserting, in its proper alphabetical order, the attachecl specification for ADMINISTRATIVE ASSISTANT--COMMUNITY SERVICES; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 6 thereof, by placing an asterisk (�) before the title of ADMINISTRATIVE AIDE--COMMUNITY SERVICES in Grade 41 under the heading "Subprofessional" Group; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 49 by striking out the specifications for the title of � ADMINI5TRATIVE AIDE--COMMUNITY SERVICES and substituting in lieu thereof the following statement: "This title is abolished except as to present incuxnbents. " Approved: � 1 Chairman, Civil Ser ' Co ission COUIVC[LMEN Requested by Department of: Yeas Nays Butler Hozza In Favor Hunt � Levine __ Against BY Roedler � Ted� pE� 2? 1977 Form Ap roved y City orney Adopted ouncil: Date — C ified Pa. y Co .il Seoretar BY .� A ro by Mayor. dEC Z ? ���' App o by Mayoc fo S is ion to Council By By pUBLiSHED OEC 31 �977 Title of class: � Y����' , �� ADMINISTRATIVE ASSISTANT--COMMUNITY SERVICES � DESCR]PTION OF WORK General Statement of Duties: Performs highly responsible professional work providing staff assistance to an administrator in reviewing, analy- zing and coordinating department operations, directs special projects as assigned; performs related duties as required. Supervision Received: Works under the general technical and. administrative supervision of a department head. Supervision Exercised: May exercise within the department general technical supervision directly over assigned clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Collects and analyzes planning, problem solving and program evaluation; prepares reports and recommendations. Reviews operating procedures; develops, recommends and implements new or modi.fied methods and procedures. Provides general or technical information regarding departmental functions and policy to the public and state and local agencies; supplies information requested by the City Council, Mayor's Office and other City departments. Assists in developing long range plans for departmental programs and projects. Schedules and conducts departmental staff ineetings. Represents the department at committee and civic group meetings. Directs special administrative or operating projects as assigned by the department head. Discusses plans, programs, objectives and procedures with division heads, and reports and makes recommendations to the department head. KNOW LEDGES, SKILLS AND ABILITIES Working ability to prepare and present reports and recommendations. Considerable knowledge of the principles and theories of management. Considerable knowledge of department functions, practices and procedures. Considerable ability to plan and organize work. Considerable ability to deal tactfully and efficiently with all levels of management and the general public . Considerable skill in organizing and implementing special projects. MINIMUM QUALIFICATIONS College graduation and six years' experier�ce in administrative work, at least two years of which must have been in a responsible administrative capacity. � - _ :. =do not detach this r�erriorandunl f�orn the _ - �� � resotution so fhat this infc�t�matio��Will be evaltab{e io #he Clty Cc�unciL . oM O1, 12 ,19?5 ., Rew�. r 9�8/?6 . � . ; ,, : . � . . E�'PLANATIOPJ OF. ADMIN�,S�'R1�TIVE CjRDERS, ,. t ,r �' , � . � RESOLUTIOATS, �D Q�tDINANCES ,...,...,.�. ..�..._._�. , , a ; , . Datet Jaly 15, 1977 � - :- -. � - � � � TOs MAYOR �EORGE L1�TIIwIER _ _ � FR; Personnel Uf�ice . , R�: Resalution for aubm�.ssion to the City Cctianci.l _ . , . .ACTION REQUESTED: . We recommend your approval aad ea�missioa of �hia Resolutio�to the City Covncil. • , < �'his resolution ameadi�g Sections 6 aad 49 of the Ci�ail Serv3ice Ru]:�� crea4es ' " the title a.nd s�ecifica.tiox�s for Adrrai;ai$tiative Aaaiafi,a��--Cor�nua3� �ervices � . . ia .Gt�:de 16 0� the Pro€e s�ional-Adm�ustrative occugatia�aa, ��rot�p; aad - abolir�kes "e�tcept as �tc� pre�ent incm�.bents" the�tatte a�d �e�pec�i,eatioxie f�r Ac�ianistrative Aide--Cornm.wn�.ty Services in Grade 4� of the 9u.bprof�s�iaaal • ; caccupatiortal group. ' PURPCI&� �Ai.ND RATI4NALE FbR 'THIS.ACTION; The salary ranges i.nvolved are as followe: .Grade 41 {9ubprofeasional) •. � � A B C ' D . E F• lU-yr. , lb�y��. 20-�r. 25-yr. 629.5 65q. 5 691,5 ?24.0 ?59..0 `?95.0 818.0 842.'0 855.0 86$.0 ' � 16,430.00 . 22,655.t�4 � Cx�.de �6 (Pxofessional-Administrative) , ' 662,0 688. 5 ?15. 5 ?51. 5 789.0 828. 5 870.0; 895::5 922.0 1?',2?8,.00 24, 064..00 _ ATTACHMENTSa . . � Re�s��t3.on aad ccrPY'for 1�e City Clerk. � � ,y ' �• t r.