269556 WHI7E - C�TV CLERK COURCll �C"��C �
PINK - FINANCE GITY OF SAINT PAUL UJ V
CANARV - DEPARTMENT �
BLUE - MAVOR File NO.
ouncil Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
An Administrative
Resolution changing the title and class specifica-
tions for tlie title of Clerk IV in the Civi.l Service
Rule s.
WHEREAS, it is appropriate and desirable to change the title and
Class Speci.fications for the title of Clerk IV; now, therefore, be it
RESOLVED, that the Civil Service Rules be amended in 5ection 6
thereof, by striking out the title of Clerk IV from Grade 24 under tlze
heading "Clerical" Group, and by substituting in lieu thereof the title of
Clerical Supervisor; and be it
FURTHER RESOLVED, that the Civi.l Service Rules be further
amended by striking from Section 49 the Class Speci.fications for tlie title
of Clerk IV and substituting in lieu thereof, in proper alphabetical order,
the attached Class Specifications for the title of CLERICAL SUPERVISOR.
Approved:
C airman
Civil Service Com ' sion
COUNCILMEN
Yeas Nays j Requested by Department of:
Butler � In Favor 1'E R O E L E
-�_ ' )
Hunt
Levine V __ Against BY
Roedler
��
Tedesco
A�j� � �9�! Form Approv by A torney
Adopted by Co . ate �
Certifi asse Council tary � BY
App ved by � a r: Da 0 1977 Appr d by Mayor for Subm' o to Council
By BY
PUBLISHED AUG Z O �977
Title of class: �""��s
CLERICAL SUPERVISOR
- DESCRIPTION OF WORK .
General Statement of Duties: Performs supervisory work involving the
pl"anning, organizing and directing of clerical work; performs expert
clerical work; and performs related duties as required.
Supervision Received: Works under the general guidance and direction of a
division or department head.
Supervision Exercised: Exercises within a unit, division or department
general technical and administrative supervision directly over lower
level clerical workers. '
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Plans, assigns and reviews the work of a clerical operation engaged in the
routine typing and processing of records, reports, correspondence and
accounts.
Participates in the selection and training of clerical employees.
Schedules vacations, overtime, time off, rest periods and makes necessary
work adjustments.
Performs highly complex and responsible clerical duties requiring a complete
knowledge of the procedures and practices of the department.
Interprets policy and provides technical assistance to subordinates.
Supplies technical information or policy interpretation in response to
inquiries and complaints where a complete knowledge of departmental
methods and procedures is necessary.
Compiles and maintains records, manuals and files of departmental procedures,
policies and information.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of work rules and union agreements.
Working knowledge of technical aspects of the work.
Thorough knowledge of departmental policies, rules, regulations, functions,
procedures and organization.
Thorough knowledge of raodern office practices and procedures.
Some ability to organize information for reports.
Working ability to communicate clearly and effectively.
Working ability to evaluate characteristics of the unit and its members.
Working ability to establish and maintain working relationship with super-
visors, subordinates and the public.
Considerable ability to determine priorities, plan and coordinate clerical
work.
MINIMUM QUALIFICATIONS
Six years' clerical experience, two years of which must have been as a
Clerk III or equivalent. .
;: jD� t�ofi detach .th,i8-t��r�atttdut�» �c,�8 re�olu�iori . �;_ .
erdi�aapee so that this��nfortrtation vvi . ' .Q�i o�:: i�/.2 975 ' .
� �vaiiabte to the Clty Council. . . �t�v. : 918/7b �
E�PI,.ANA,TIbN OF ADM�1��R'ATIVE t�RD�t�, . * �
, ��%�i��►� .;
R,�SO�UTIQN�, AND t7��1]�TANCES
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. . � :
REC� � V � � � .. .
° Datet Juae 28, 19?? � ' , �'�� ' A i�7!
• . �4 Y � ,S QF�l�1 �'
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TO: }vrAYUR GEORGE L'ATI�IER Q
FR: PersonaelOffice ':
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� R�= Resolut�r�n for eubmiasion to the City Couricil �;�
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ACTxON RE�2UESTEDi s;
. �:
Vlte recoinx�ierid your a�proval and sv,bmission of�h��s R.esolution to`the � ' ,M��
City Council.
�
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r,:
PURPQSE AND RATi�NALE FOR THIS:ACTIQN: '
This Resolu#� �eplaces the titl� cc�ff Cierk IY with the mo� �descriptive ` �;
title of Clergc� Supervisor, i.n Grade 24 of the "Cierical C'.raupr� ia'the , ".
Civil Sertrice Rules. The Resolv�'aon• also re�Iaces the title a�d �pec3�icaticr�r►e ;
_ for�the�clase af C1er1t IV wi�h the title and specifications for t�e clas.s of +
Clerical Sutpervisor. The new ti�le is"more descriptive of �he��v.ta.es and �
. ,
respoaaiba;litiee of this class. The minim.tvm qualificatians:d+e�;ete high achoc►1 `
gra.duat3on, reduce the years of exgerience frcm e%ght �to six a�.d the years of ',
- �; Clerk ILi leve�' e,zperience from three to two. . `:
; ATTAGHI�NTS: �
Rea+�lution aad copy for the City Clerk.
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