01-461Council File # �, � y`�
Resolution #
Green Sheet # �l �3��j`�]
RESOLUTION
CITY OF SAINT
Presented
Referred To
�
Committee: Date
�
2 WHEREAS, the City Council adopted Ordinance #00-973 on November 15, 2000 and published November 24,
3 2000, pertaining to advertising signs; and
5 WI�REAS, new §66.402( fl specifies that the zoning administrator shall maintain an inventory of all billboards in
6 the city, routinely inspect them and take enforcement action against violations of the sign ordinance and new
7§66.402(g) specifies that the City Council shall set a fee for the new billboazd registration, inspection and
8 enforcement program; and
9
10 WHEREAS, there aze approximately 620 billboard sign faces in the City; and
11
12 WHEREAS, the City of Minneapolis presently operates a similaz inspection program as does the Minnesota
13 Department of Transportation. The Office of License, Inspections and Environmental Protection staff contacted the
14 inspection staff at these two agencies in order to gain background information on their inspection programs; and
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
WHEREAS, based upon information obtained from the City of Minneapolis and the Minnesota Department of
Transportation, the Office of License, Inspections and Environmental Protection prepazed an analysis of the
estimated costs to initiate such a program in the City of Saint Paul, which is attached hereto and incorporated herein
by reference;and
WHEREAS, the Office of License, Inspecrions and Envimnmental Protection estimates that the program's stariup
costs will be approximately $150,942 and the annual costs thereafter will be approximately $73,564; and,
WHEREAS, the average cost over five years will be approximately $89,040; and,
WHEREAS, the cost to implement this program for each of the next five years will be approximately $145 per sign
face; now, therefore, be it
o�-�i`I
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RESOLVED, that the Council of the City of Saint Paul, pursuant to Legislative Code §66.402(g), hereby authorizes
the Office of License, Inspections and Environmental Protection to charge fees in the amount of $145 for each sign
face per yeaz for the purposes of implementing the new billboazd regislration, inspection and enforcement program
authorized in Legislative Code §66.402(fl; and
BE IT FURTHER RESOLVED, that the Council of the City of Saint Paul will reevaluate these fees if it is
detenniued by the Office of License, Inspections and Environmental Protection that the fees collected do not cover
the actual costs incurred.
By:
.. . -. . . ._ _:, �r
� � I. / ii� �
�- ., - ., _
Requested by Department of:
Office of License, Inspections and
Enviro tal Protgctio
/ i
BY' v -
Form App ed by City Attorney
ay: �2������'^`-- `�—«'—O /
Approved
Submission to
��....��_
BY: ����i��
2
Adopted by Council: Date � �� p�
�
Adoption Certified by Council Sec ary
OFFICS oF LIEP Date= GREEN SHEET
Tnlendy Lane April i�, aooi ��_
266-9081 No . 103255
1 HPARIR�ffiN'C DIRECPOR 5 ITY COONCZL
� 'Z ITY `�� ITY CLERK
wmmw " (
ust be on Council Agendd by: � 3 IIDG$T DIRHCPOR II7. 6 MGT. SVC. DIR.
� YOR (OR ASSZSTANT)
OTAL # OF SIGNATQRE PAGSS 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED:
resolution setting the fee for each billboard sign face per year at $145.00,_
to cover the cost of implementing the new billboard registration, inspection
and enforcement program.
COMMENDATIONS: APPROVE (A) OR REJECT (R) SR502AL SBRVICS CONTRAClS M03T ANSWSR T88 POLLOiRNG:
PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has the personJfixm evex woxked under a mnttact fox this depaxtment?
CIB COMMIITEE BUSINESS R&VIEW COUNCIL YES NO
STAFF _ Has this person/£irm ever been a City employee?
DI5IRICT COURT YES NO
Does this person/£ixm possess a ski11 not normally possessed by any
PORTS WHICH COUNCIL OBJECTIVS? CurYent City employee?
YES NO
laia all Y85 aaswers oa a aeparata aheet and attach.
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why):
n November 15, 2000, the City Council directed the City's zoning staff to
aintain an inventory of all billboards in Saint Paul (Council File #00-973).
This inventory is to include routine inspections of all billboards and
enforcement action against violations of the sign ordinance. CF #00-973 also
allowed the City Council to set a fee for this new program. (Please see
ttachment A.)
VANTAGES IF APPROVED:
ISADVANTAGES IF APPROVED:
ISADVANTAGES IF NOT APPROVED:
TOTAL AMOUNT OF TRANSACTION $ COSTfREVENUE B[IDGETED YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)
. � ���r�h ��rAer
�;�� r � 2aQ3
�
Attachment A
01-���
BILLBOARD INVENTORY AND ANNUAL REGISTRATION
AND INSPECTION PROGRAM
Estimated Costs for the Office of License, Inspections and Environmental Protection (LIEF
NEW SIGN ORDINANCE REQUIl2EMENT
Per Council File #00-973, effective December 24, 2000:
ARTICLE IV. 66.400 ADMINISTRATION AND ENFORCEMENT
Sec. 66.402. Duties of zoning administrator.
( fl Billboard inventory and enforcement. The zoning administrator shall maintain
an inventory of billboazds in the city. The zoning administrator shall from time to
time perform inspections of all billboazds in the city and maintain records, which
may include photographs, of all billboards. If the zoning administrator determines
that the opinion of a structural engineer or other experts are needed, the zoning
administrator may hire a consultant. A billboard owner must provide access for
inspectors prompfly; such access may involve getting to a rooftop through a
lessor's building or providing a cherry picker.
(g) Billboard fees. The city shall wllect annual billboazd fees from their owners.
Said fee sha11 be set by the city council by resolution upon recommendation from
the zoning administratar on what amount is adequate to cover the city's costs for
staff and contracted services to maintain the billboard inventory and strictly
enforce all city regulations for billboards. The fee may be adjusted from yeaz to
year to reflect changes in the city's costs.
INITIAL PROGRAM STARTUP AND BILLBOARD INVENTORY
Compile a comprehensive inventory of all advertising sign structures in the City. Start with sign
companies' lists and existing GIS map. Canvas the entire city. Measure specific locations; note
type of stnxcture, size, number of faces, condition and other characteristics of sriucture. Take
digital photograph of each sign. Look for advertising signs not on sign companies' lists, owned
by private property owners. Coordinate with MN Department of Transportation for inspecting
signs along state and federal highways.
Map all sign locations using a mid-range quality Global Positioning System (GPS), consisting of
a field unit and a back pack. This includes a GPS receiver for the office (accuracy to 10 meters);
an additional hand held data collector with antenna that triangulates beacon receiver, satellite and
known buoys to get accuracy down to 1 meter; and sofiware. Data base would be established in
GIS, including the attachment of digital photographs, using ArcPad software. Information can
be exported to Amanda data base folders by XI' coordinates.
Page 1
Attachment A
Program for initial GIS mapping and data collection. Program for annual registration and
invoicing. Design and build Amanda folders. Create folder documents: annual certificate,
invoice and inspection report. Download location of all e�sting signs on GIS map and a listing
of chazacteristics and photograph of each sign in GIS. Eaport data into Amanda property
database.
Trainiug will be needed in the azeas of: GPS development and export protocol, attaching digital
photos to the GIS data points and digital photo processing.
Reseazch legality of a11 advertising signs. Go through all old pernuts. Compaze with current
location and type of sign. Send orders if violations e�st. Discuss details with sign companies.
Give them options far legalizing. If they don't comply, take adverse action against their license
and/or court action. Refer signs with questionable structural integrity to Structural Engineer for
review. Hire consultant as needed.
After the complete list of signs and sign companies is compiled, invoice each sign company or
individual for all acceptable sign faces they own. Verify license status of all sign owners for
appropriate insurance/bond requirements. Process fee. Issue each sign company or individual
owner a certificate for all sign structures to initially register them for the first year.
Initial Startup Costs
GPS Hazdware/software
Arc Pad licenses (2)
Arc View licenses (2)
PC
Computer storage for photos - CD burner/jukebox/software
Digital camera
Scanner
Printer
Furniture
Safety equipment
Cell phone
Staff (includes fringe benefits)
New billboard FTE (2080 hours)
Zoning Manager (350 hours)
Procedures Coordinator(60 hours)
IS Program Coordinator (150 hours)
IS Systems Consultant III (70 hours)
Structural Engineer (180 hours)
Consultaut (72 hours)
Mileage
Training
Office overhead
Central service costs
Total
$15,000
1000
2000
3000
6500
700
500
500
5000
200
528
56,493
16,814
1682
5370
3081
7452
7200
1740
3000
11,604
3126
$152,490
01-4G�
Page 2
Attachment A
ai-���
ANNiJAL REGISTRATION AND INSPECTION5
Invoice 60 days prior tn exgiration. Verify license status of all sign owners for appropriate
insurance/bond requirements.
Take action against siga owners who fail to pay the fee or aze not appropriately licensed.
Inspect each location twice a yeaz. Confinn inventory for each sign company or sign owner.
Verify characteristics of sign structure. Check for obvious signs ofphysical deterioration. Refer
signs with questionable structural integrity to Structural Engineer for review. Hire consultant as
needed. Conduct periodic spot checks and respond to complaints. Set up appointments to access
rooftop signs. Coordinate with MNDOT to access freeway signs. Send orders if violations exist.
Discuss details with sign companies. Give them options for legalizing. Conduct follow up
inspections; verify compliance. If they don't comply, take adverse action against their license
and/or court action.
Process fee. Issue each sign company or individual owner a certificate for all sign structures
registered for the year.
Maintain data base on any changes to sign structure allowed by ardinance. Process demolition
permits. Delete sign removal locations from GIS map and data base.
Annual Costs
Arc Pad licenses (2)
Arc View licenses (2)
Cell phone
Staff (includes fringe benefits)
New billboard FTE (1040 hours)
Zoning Manager (260 hours)
Procedures Coordinator (8 hours)
IS Program Coordinator (8 hours)
IS Systems Consultant III (8 hours)
Structural Engineer (120 hours)
Consultant (48 hours)
Mileage
Trainiug
Office overhead
Central service costs
Total
$1000
2000
528
30,056
13,291
239
305
375
5288
4800
870
1000
11,604
3126
$74,482
Page 3
Attachment A
o►-y�°�
ASSUMPTIONS
Substantial startup work will be needed before invoices can be sent and any money is received.
This should take about 6 months.
LIEP staff salaries include fringe benefits at 28.897%. It is estimated that salaries will increase
about 2%z% per year. The first yeaz includes 2000 salaries pius 2%z%. The annual costs include
the average of the next four years' increase.
Tunes for the structural engineer aze based on reviewing 40 signs per yeaz at 3 hours per sign.
The hours for the consultant are based on 12 inspections per yeaz at 4 hours each. The mileage is
based on 60 days of inspections at 20 miles per day.
The initial computer staff time includes: Amanda folder and development - 120 hours, folder
documents - 50 hours, setting up GPS - 80 hours, GIS data creating - 60 hours, database
synchronization - 16 hours.
Fee should be based on the number of sign faces as opposed to sign structures. Sign companies
charge by sign face and one sign face could have damage and the others may not.
ACTUAL COSTS
There aze approximately 620 billboard faces in the city.
The average yearly cost, for both the stariup and annual cost, over five years is $90,084, or $145
per sign.
By contrast, the annual registration and inspection fee for the City of Minneapolis is $250 for
each billboard face along a freeway and $150 per face elsewhere. The State of Minnesota
Department of Transportation requires an annual fee for billboards along state and federal
highways of $60 per yeaz for structures between 50 and 300 square feet and $120 per yeaz for
billboards larger than 300 squaze feet.
Page 4
Council File # �, � y`�
Resolution #
Green Sheet # �l �3��j`�]
RESOLUTION
CITY OF SAINT
Presented
Referred To
�
Committee: Date
�
2 WHEREAS, the City Council adopted Ordinance #00-973 on November 15, 2000 and published November 24,
3 2000, pertaining to advertising signs; and
5 WI�REAS, new §66.402( fl specifies that the zoning administrator shall maintain an inventory of all billboards in
6 the city, routinely inspect them and take enforcement action against violations of the sign ordinance and new
7§66.402(g) specifies that the City Council shall set a fee for the new billboazd registration, inspection and
8 enforcement program; and
9
10 WHEREAS, there aze approximately 620 billboard sign faces in the City; and
11
12 WHEREAS, the City of Minneapolis presently operates a similaz inspection program as does the Minnesota
13 Department of Transportation. The Office of License, Inspections and Environmental Protection staff contacted the
14 inspection staff at these two agencies in order to gain background information on their inspection programs; and
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
WHEREAS, based upon information obtained from the City of Minneapolis and the Minnesota Department of
Transportation, the Office of License, Inspections and Environmental Protection prepazed an analysis of the
estimated costs to initiate such a program in the City of Saint Paul, which is attached hereto and incorporated herein
by reference;and
WHEREAS, the Office of License, Inspecrions and Envimnmental Protection estimates that the program's stariup
costs will be approximately $150,942 and the annual costs thereafter will be approximately $73,564; and,
WHEREAS, the average cost over five years will be approximately $89,040; and,
WHEREAS, the cost to implement this program for each of the next five years will be approximately $145 per sign
face; now, therefore, be it
o�-�i`I
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4
5
6
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9
10
11
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26
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30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
RESOLVED, that the Council of the City of Saint Paul, pursuant to Legislative Code §66.402(g), hereby authorizes
the Office of License, Inspections and Environmental Protection to charge fees in the amount of $145 for each sign
face per yeaz for the purposes of implementing the new billboazd regislration, inspection and enforcement program
authorized in Legislative Code §66.402(fl; and
BE IT FURTHER RESOLVED, that the Council of the City of Saint Paul will reevaluate these fees if it is
detenniued by the Office of License, Inspections and Environmental Protection that the fees collected do not cover
the actual costs incurred.
By:
.. . -. . . ._ _:, �r
� � I. / ii� �
�- ., - ., _
Requested by Department of:
Office of License, Inspections and
Enviro tal Protgctio
/ i
BY' v -
Form App ed by City Attorney
ay: �2������'^`-- `�—«'—O /
Approved
Submission to
��....��_
BY: ����i��
2
Adopted by Council: Date � �� p�
�
Adoption Certified by Council Sec ary
OFFICS oF LIEP Date= GREEN SHEET
Tnlendy Lane April i�, aooi ��_
266-9081 No . 103255
1 HPARIR�ffiN'C DIRECPOR 5 ITY COONCZL
� 'Z ITY `�� ITY CLERK
wmmw " (
ust be on Council Agendd by: � 3 IIDG$T DIRHCPOR II7. 6 MGT. SVC. DIR.
� YOR (OR ASSZSTANT)
OTAL # OF SIGNATQRE PAGSS 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED:
resolution setting the fee for each billboard sign face per year at $145.00,_
to cover the cost of implementing the new billboard registration, inspection
and enforcement program.
COMMENDATIONS: APPROVE (A) OR REJECT (R) SR502AL SBRVICS CONTRAClS M03T ANSWSR T88 POLLOiRNG:
PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has the personJfixm evex woxked under a mnttact fox this depaxtment?
CIB COMMIITEE BUSINESS R&VIEW COUNCIL YES NO
STAFF _ Has this person/£irm ever been a City employee?
DI5IRICT COURT YES NO
Does this person/£ixm possess a ski11 not normally possessed by any
PORTS WHICH COUNCIL OBJECTIVS? CurYent City employee?
YES NO
laia all Y85 aaswers oa a aeparata aheet and attach.
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why):
n November 15, 2000, the City Council directed the City's zoning staff to
aintain an inventory of all billboards in Saint Paul (Council File #00-973).
This inventory is to include routine inspections of all billboards and
enforcement action against violations of the sign ordinance. CF #00-973 also
allowed the City Council to set a fee for this new program. (Please see
ttachment A.)
VANTAGES IF APPROVED:
ISADVANTAGES IF APPROVED:
ISADVANTAGES IF NOT APPROVED:
TOTAL AMOUNT OF TRANSACTION $ COSTfREVENUE B[IDGETED YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)
. � ���r�h ��rAer
�;�� r � 2aQ3
�
Attachment A
01-���
BILLBOARD INVENTORY AND ANNUAL REGISTRATION
AND INSPECTION PROGRAM
Estimated Costs for the Office of License, Inspections and Environmental Protection (LIEF
NEW SIGN ORDINANCE REQUIl2EMENT
Per Council File #00-973, effective December 24, 2000:
ARTICLE IV. 66.400 ADMINISTRATION AND ENFORCEMENT
Sec. 66.402. Duties of zoning administrator.
( fl Billboard inventory and enforcement. The zoning administrator shall maintain
an inventory of billboazds in the city. The zoning administrator shall from time to
time perform inspections of all billboazds in the city and maintain records, which
may include photographs, of all billboards. If the zoning administrator determines
that the opinion of a structural engineer or other experts are needed, the zoning
administrator may hire a consultant. A billboard owner must provide access for
inspectors prompfly; such access may involve getting to a rooftop through a
lessor's building or providing a cherry picker.
(g) Billboard fees. The city shall wllect annual billboazd fees from their owners.
Said fee sha11 be set by the city council by resolution upon recommendation from
the zoning administratar on what amount is adequate to cover the city's costs for
staff and contracted services to maintain the billboard inventory and strictly
enforce all city regulations for billboards. The fee may be adjusted from yeaz to
year to reflect changes in the city's costs.
INITIAL PROGRAM STARTUP AND BILLBOARD INVENTORY
Compile a comprehensive inventory of all advertising sign structures in the City. Start with sign
companies' lists and existing GIS map. Canvas the entire city. Measure specific locations; note
type of stnxcture, size, number of faces, condition and other characteristics of sriucture. Take
digital photograph of each sign. Look for advertising signs not on sign companies' lists, owned
by private property owners. Coordinate with MN Department of Transportation for inspecting
signs along state and federal highways.
Map all sign locations using a mid-range quality Global Positioning System (GPS), consisting of
a field unit and a back pack. This includes a GPS receiver for the office (accuracy to 10 meters);
an additional hand held data collector with antenna that triangulates beacon receiver, satellite and
known buoys to get accuracy down to 1 meter; and sofiware. Data base would be established in
GIS, including the attachment of digital photographs, using ArcPad software. Information can
be exported to Amanda data base folders by XI' coordinates.
Page 1
Attachment A
Program for initial GIS mapping and data collection. Program for annual registration and
invoicing. Design and build Amanda folders. Create folder documents: annual certificate,
invoice and inspection report. Download location of all e�sting signs on GIS map and a listing
of chazacteristics and photograph of each sign in GIS. Eaport data into Amanda property
database.
Trainiug will be needed in the azeas of: GPS development and export protocol, attaching digital
photos to the GIS data points and digital photo processing.
Reseazch legality of a11 advertising signs. Go through all old pernuts. Compaze with current
location and type of sign. Send orders if violations e�st. Discuss details with sign companies.
Give them options far legalizing. If they don't comply, take adverse action against their license
and/or court action. Refer signs with questionable structural integrity to Structural Engineer for
review. Hire consultant as needed.
After the complete list of signs and sign companies is compiled, invoice each sign company or
individual for all acceptable sign faces they own. Verify license status of all sign owners for
appropriate insurance/bond requirements. Process fee. Issue each sign company or individual
owner a certificate for all sign structures to initially register them for the first year.
Initial Startup Costs
GPS Hazdware/software
Arc Pad licenses (2)
Arc View licenses (2)
PC
Computer storage for photos - CD burner/jukebox/software
Digital camera
Scanner
Printer
Furniture
Safety equipment
Cell phone
Staff (includes fringe benefits)
New billboard FTE (2080 hours)
Zoning Manager (350 hours)
Procedures Coordinator(60 hours)
IS Program Coordinator (150 hours)
IS Systems Consultant III (70 hours)
Structural Engineer (180 hours)
Consultaut (72 hours)
Mileage
Training
Office overhead
Central service costs
Total
$15,000
1000
2000
3000
6500
700
500
500
5000
200
528
56,493
16,814
1682
5370
3081
7452
7200
1740
3000
11,604
3126
$152,490
01-4G�
Page 2
Attachment A
ai-���
ANNiJAL REGISTRATION AND INSPECTION5
Invoice 60 days prior tn exgiration. Verify license status of all sign owners for appropriate
insurance/bond requirements.
Take action against siga owners who fail to pay the fee or aze not appropriately licensed.
Inspect each location twice a yeaz. Confinn inventory for each sign company or sign owner.
Verify characteristics of sign structure. Check for obvious signs ofphysical deterioration. Refer
signs with questionable structural integrity to Structural Engineer for review. Hire consultant as
needed. Conduct periodic spot checks and respond to complaints. Set up appointments to access
rooftop signs. Coordinate with MNDOT to access freeway signs. Send orders if violations exist.
Discuss details with sign companies. Give them options for legalizing. Conduct follow up
inspections; verify compliance. If they don't comply, take adverse action against their license
and/or court action.
Process fee. Issue each sign company or individual owner a certificate for all sign structures
registered for the year.
Maintain data base on any changes to sign structure allowed by ardinance. Process demolition
permits. Delete sign removal locations from GIS map and data base.
Annual Costs
Arc Pad licenses (2)
Arc View licenses (2)
Cell phone
Staff (includes fringe benefits)
New billboard FTE (1040 hours)
Zoning Manager (260 hours)
Procedures Coordinator (8 hours)
IS Program Coordinator (8 hours)
IS Systems Consultant III (8 hours)
Structural Engineer (120 hours)
Consultant (48 hours)
Mileage
Trainiug
Office overhead
Central service costs
Total
$1000
2000
528
30,056
13,291
239
305
375
5288
4800
870
1000
11,604
3126
$74,482
Page 3
Attachment A
o►-y�°�
ASSUMPTIONS
Substantial startup work will be needed before invoices can be sent and any money is received.
This should take about 6 months.
LIEP staff salaries include fringe benefits at 28.897%. It is estimated that salaries will increase
about 2%z% per year. The first yeaz includes 2000 salaries pius 2%z%. The annual costs include
the average of the next four years' increase.
Tunes for the structural engineer aze based on reviewing 40 signs per yeaz at 3 hours per sign.
The hours for the consultant are based on 12 inspections per yeaz at 4 hours each. The mileage is
based on 60 days of inspections at 20 miles per day.
The initial computer staff time includes: Amanda folder and development - 120 hours, folder
documents - 50 hours, setting up GPS - 80 hours, GIS data creating - 60 hours, database
synchronization - 16 hours.
Fee should be based on the number of sign faces as opposed to sign structures. Sign companies
charge by sign face and one sign face could have damage and the others may not.
ACTUAL COSTS
There aze approximately 620 billboard faces in the city.
The average yearly cost, for both the stariup and annual cost, over five years is $90,084, or $145
per sign.
By contrast, the annual registration and inspection fee for the City of Minneapolis is $250 for
each billboard face along a freeway and $150 per face elsewhere. The State of Minnesota
Department of Transportation requires an annual fee for billboards along state and federal
highways of $60 per yeaz for structures between 50 and 300 square feet and $120 per yeaz for
billboards larger than 300 squaze feet.
Page 4
Council File # �, � y`�
Resolution #
Green Sheet # �l �3��j`�]
RESOLUTION
CITY OF SAINT
Presented
Referred To
�
Committee: Date
�
2 WHEREAS, the City Council adopted Ordinance #00-973 on November 15, 2000 and published November 24,
3 2000, pertaining to advertising signs; and
5 WI�REAS, new §66.402( fl specifies that the zoning administrator shall maintain an inventory of all billboards in
6 the city, routinely inspect them and take enforcement action against violations of the sign ordinance and new
7§66.402(g) specifies that the City Council shall set a fee for the new billboazd registration, inspection and
8 enforcement program; and
9
10 WHEREAS, there aze approximately 620 billboard sign faces in the City; and
11
12 WHEREAS, the City of Minneapolis presently operates a similaz inspection program as does the Minnesota
13 Department of Transportation. The Office of License, Inspections and Environmental Protection staff contacted the
14 inspection staff at these two agencies in order to gain background information on their inspection programs; and
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
WHEREAS, based upon information obtained from the City of Minneapolis and the Minnesota Department of
Transportation, the Office of License, Inspections and Environmental Protection prepazed an analysis of the
estimated costs to initiate such a program in the City of Saint Paul, which is attached hereto and incorporated herein
by reference;and
WHEREAS, the Office of License, Inspecrions and Envimnmental Protection estimates that the program's stariup
costs will be approximately $150,942 and the annual costs thereafter will be approximately $73,564; and,
WHEREAS, the average cost over five years will be approximately $89,040; and,
WHEREAS, the cost to implement this program for each of the next five years will be approximately $145 per sign
face; now, therefore, be it
o�-�i`I
2
4
5
6
�
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
��
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
RESOLVED, that the Council of the City of Saint Paul, pursuant to Legislative Code §66.402(g), hereby authorizes
the Office of License, Inspections and Environmental Protection to charge fees in the amount of $145 for each sign
face per yeaz for the purposes of implementing the new billboazd regislration, inspection and enforcement program
authorized in Legislative Code §66.402(fl; and
BE IT FURTHER RESOLVED, that the Council of the City of Saint Paul will reevaluate these fees if it is
detenniued by the Office of License, Inspections and Environmental Protection that the fees collected do not cover
the actual costs incurred.
By:
.. . -. . . ._ _:, �r
� � I. / ii� �
�- ., - ., _
Requested by Department of:
Office of License, Inspections and
Enviro tal Protgctio
/ i
BY' v -
Form App ed by City Attorney
ay: �2������'^`-- `�—«'—O /
Approved
Submission to
��....��_
BY: ����i��
2
Adopted by Council: Date � �� p�
�
Adoption Certified by Council Sec ary
OFFICS oF LIEP Date= GREEN SHEET
Tnlendy Lane April i�, aooi ��_
266-9081 No . 103255
1 HPARIR�ffiN'C DIRECPOR 5 ITY COONCZL
� 'Z ITY `�� ITY CLERK
wmmw " (
ust be on Council Agendd by: � 3 IIDG$T DIRHCPOR II7. 6 MGT. SVC. DIR.
� YOR (OR ASSZSTANT)
OTAL # OF SIGNATQRE PAGSS 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED:
resolution setting the fee for each billboard sign face per year at $145.00,_
to cover the cost of implementing the new billboard registration, inspection
and enforcement program.
COMMENDATIONS: APPROVE (A) OR REJECT (R) SR502AL SBRVICS CONTRAClS M03T ANSWSR T88 POLLOiRNG:
PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has the personJfixm evex woxked under a mnttact fox this depaxtment?
CIB COMMIITEE BUSINESS R&VIEW COUNCIL YES NO
STAFF _ Has this person/£irm ever been a City employee?
DI5IRICT COURT YES NO
Does this person/£ixm possess a ski11 not normally possessed by any
PORTS WHICH COUNCIL OBJECTIVS? CurYent City employee?
YES NO
laia all Y85 aaswers oa a aeparata aheet and attach.
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why):
n November 15, 2000, the City Council directed the City's zoning staff to
aintain an inventory of all billboards in Saint Paul (Council File #00-973).
This inventory is to include routine inspections of all billboards and
enforcement action against violations of the sign ordinance. CF #00-973 also
allowed the City Council to set a fee for this new program. (Please see
ttachment A.)
VANTAGES IF APPROVED:
ISADVANTAGES IF APPROVED:
ISADVANTAGES IF NOT APPROVED:
TOTAL AMOUNT OF TRANSACTION $ COSTfREVENUE B[IDGETED YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)
. � ���r�h ��rAer
�;�� r � 2aQ3
�
Attachment A
01-���
BILLBOARD INVENTORY AND ANNUAL REGISTRATION
AND INSPECTION PROGRAM
Estimated Costs for the Office of License, Inspections and Environmental Protection (LIEF
NEW SIGN ORDINANCE REQUIl2EMENT
Per Council File #00-973, effective December 24, 2000:
ARTICLE IV. 66.400 ADMINISTRATION AND ENFORCEMENT
Sec. 66.402. Duties of zoning administrator.
( fl Billboard inventory and enforcement. The zoning administrator shall maintain
an inventory of billboazds in the city. The zoning administrator shall from time to
time perform inspections of all billboazds in the city and maintain records, which
may include photographs, of all billboards. If the zoning administrator determines
that the opinion of a structural engineer or other experts are needed, the zoning
administrator may hire a consultant. A billboard owner must provide access for
inspectors prompfly; such access may involve getting to a rooftop through a
lessor's building or providing a cherry picker.
(g) Billboard fees. The city shall wllect annual billboazd fees from their owners.
Said fee sha11 be set by the city council by resolution upon recommendation from
the zoning administratar on what amount is adequate to cover the city's costs for
staff and contracted services to maintain the billboard inventory and strictly
enforce all city regulations for billboards. The fee may be adjusted from yeaz to
year to reflect changes in the city's costs.
INITIAL PROGRAM STARTUP AND BILLBOARD INVENTORY
Compile a comprehensive inventory of all advertising sign structures in the City. Start with sign
companies' lists and existing GIS map. Canvas the entire city. Measure specific locations; note
type of stnxcture, size, number of faces, condition and other characteristics of sriucture. Take
digital photograph of each sign. Look for advertising signs not on sign companies' lists, owned
by private property owners. Coordinate with MN Department of Transportation for inspecting
signs along state and federal highways.
Map all sign locations using a mid-range quality Global Positioning System (GPS), consisting of
a field unit and a back pack. This includes a GPS receiver for the office (accuracy to 10 meters);
an additional hand held data collector with antenna that triangulates beacon receiver, satellite and
known buoys to get accuracy down to 1 meter; and sofiware. Data base would be established in
GIS, including the attachment of digital photographs, using ArcPad software. Information can
be exported to Amanda data base folders by XI' coordinates.
Page 1
Attachment A
Program for initial GIS mapping and data collection. Program for annual registration and
invoicing. Design and build Amanda folders. Create folder documents: annual certificate,
invoice and inspection report. Download location of all e�sting signs on GIS map and a listing
of chazacteristics and photograph of each sign in GIS. Eaport data into Amanda property
database.
Trainiug will be needed in the azeas of: GPS development and export protocol, attaching digital
photos to the GIS data points and digital photo processing.
Reseazch legality of a11 advertising signs. Go through all old pernuts. Compaze with current
location and type of sign. Send orders if violations e�st. Discuss details with sign companies.
Give them options far legalizing. If they don't comply, take adverse action against their license
and/or court action. Refer signs with questionable structural integrity to Structural Engineer for
review. Hire consultant as needed.
After the complete list of signs and sign companies is compiled, invoice each sign company or
individual for all acceptable sign faces they own. Verify license status of all sign owners for
appropriate insurance/bond requirements. Process fee. Issue each sign company or individual
owner a certificate for all sign structures to initially register them for the first year.
Initial Startup Costs
GPS Hazdware/software
Arc Pad licenses (2)
Arc View licenses (2)
PC
Computer storage for photos - CD burner/jukebox/software
Digital camera
Scanner
Printer
Furniture
Safety equipment
Cell phone
Staff (includes fringe benefits)
New billboard FTE (2080 hours)
Zoning Manager (350 hours)
Procedures Coordinator(60 hours)
IS Program Coordinator (150 hours)
IS Systems Consultant III (70 hours)
Structural Engineer (180 hours)
Consultaut (72 hours)
Mileage
Training
Office overhead
Central service costs
Total
$15,000
1000
2000
3000
6500
700
500
500
5000
200
528
56,493
16,814
1682
5370
3081
7452
7200
1740
3000
11,604
3126
$152,490
01-4G�
Page 2
Attachment A
ai-���
ANNiJAL REGISTRATION AND INSPECTION5
Invoice 60 days prior tn exgiration. Verify license status of all sign owners for appropriate
insurance/bond requirements.
Take action against siga owners who fail to pay the fee or aze not appropriately licensed.
Inspect each location twice a yeaz. Confinn inventory for each sign company or sign owner.
Verify characteristics of sign structure. Check for obvious signs ofphysical deterioration. Refer
signs with questionable structural integrity to Structural Engineer for review. Hire consultant as
needed. Conduct periodic spot checks and respond to complaints. Set up appointments to access
rooftop signs. Coordinate with MNDOT to access freeway signs. Send orders if violations exist.
Discuss details with sign companies. Give them options for legalizing. Conduct follow up
inspections; verify compliance. If they don't comply, take adverse action against their license
and/or court action.
Process fee. Issue each sign company or individual owner a certificate for all sign structures
registered for the year.
Maintain data base on any changes to sign structure allowed by ardinance. Process demolition
permits. Delete sign removal locations from GIS map and data base.
Annual Costs
Arc Pad licenses (2)
Arc View licenses (2)
Cell phone
Staff (includes fringe benefits)
New billboard FTE (1040 hours)
Zoning Manager (260 hours)
Procedures Coordinator (8 hours)
IS Program Coordinator (8 hours)
IS Systems Consultant III (8 hours)
Structural Engineer (120 hours)
Consultant (48 hours)
Mileage
Trainiug
Office overhead
Central service costs
Total
$1000
2000
528
30,056
13,291
239
305
375
5288
4800
870
1000
11,604
3126
$74,482
Page 3
Attachment A
o►-y�°�
ASSUMPTIONS
Substantial startup work will be needed before invoices can be sent and any money is received.
This should take about 6 months.
LIEP staff salaries include fringe benefits at 28.897%. It is estimated that salaries will increase
about 2%z% per year. The first yeaz includes 2000 salaries pius 2%z%. The annual costs include
the average of the next four years' increase.
Tunes for the structural engineer aze based on reviewing 40 signs per yeaz at 3 hours per sign.
The hours for the consultant are based on 12 inspections per yeaz at 4 hours each. The mileage is
based on 60 days of inspections at 20 miles per day.
The initial computer staff time includes: Amanda folder and development - 120 hours, folder
documents - 50 hours, setting up GPS - 80 hours, GIS data creating - 60 hours, database
synchronization - 16 hours.
Fee should be based on the number of sign faces as opposed to sign structures. Sign companies
charge by sign face and one sign face could have damage and the others may not.
ACTUAL COSTS
There aze approximately 620 billboard faces in the city.
The average yearly cost, for both the stariup and annual cost, over five years is $90,084, or $145
per sign.
By contrast, the annual registration and inspection fee for the City of Minneapolis is $250 for
each billboard face along a freeway and $150 per face elsewhere. The State of Minnesota
Department of Transportation requires an annual fee for billboards along state and federal
highways of $60 per yeaz for structures between 50 and 300 square feet and $120 per yeaz for
billboards larger than 300 squaze feet.
Page 4