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01-42Council File # � t .. �"49. CITY OF� Nj PAULOMINNES�,��„`�� ,,� Presented ('.Z� t�i'' W hereas, the Ciry of S aint Paul debuted its Internet world wide web to use the Internet to deliver informarion to its citizens, and lll Y�1C C011II1T'f' 3 Whereas, the world wide web has grown from a static "electronic billboazd" to a means to deliver interactive informafion, 4 services, and transactions, and 5 Whereas, citizens increasingly expect to receive information and services through the web at times and places that are most 6 convenientforthem,and 7 Whereas, "e-government" is defined as the use of technology to enhance the access to and delivery of government to beneFit 8 citizens, businesses partners and employees, and 9 Whereas,theCityisbeginningtodevelopanddeliverisolatede-governmentservicesthatmakeiteasiertoconductbusinesswith 10 the City, including providing permits and licenses online, and posting City documents online, and 11 Whereas, the City's currentweb site has grown to such a large slze (at least 1,300 static pages) that it is difficult and expensive l2 to maintain, enhance, and provide current informarion and services to citazens, and 13 Whereas,aformalexternalandinternalreviewhasdeterminedthattheCity'scurrerrtwebsitecannotbeimprovedorenhanced 14 to accommodate and sustain either upcoming e-government seroices, or any future expected service improvements, and 15 Whereas, this ea�ternal reportrecommends building anew web "foundation", using flexibie softwaze applicafions and databases 16 that make it possible for stafFat all levels to post content, and integrate and deliver existing and future e-government services, 17 and 18 Whereas, implementing this new system will dramatically improve the quality and quan6ry of information and interaction 19 available through the City's web page, without having to hire additional webmasters, and 20 Whereas, using the web to provide citizens with "24 X 7" access to interactive transactions, services, events, news, public 21 documents, government links and other information wIll si�cantly improve the City's ability to provide fast, e�cient and 22 high-quality customer service to the citizens of Saint Paul, and 23 Whereas, as the City implements these e-Government strategies, Libraries and other public computer access points must be 24 auailable in order for people without daily access to computers to benefit from these service improvements, and 25 Whereas, the estimated cost of implementing the external report's recommendarions is $1,000,000 and that amount could be 26 appropriated from the General Fund Balance, and 27 Whereas, $200,000 will be placed in a new 'B-Government Implementation" line item and the funds will be spent to develop 28 the necessary e-government implementarion strategy, and that the remaining $8QO,OOQ will be placed into the Specified 29 Contingency, to be released by the City Council only when detailed cost, scope, timing and additional implementation 30 information is available, and 31 1 Whereas, the Mayor, in accordance with Section 10.07.1 ofthe City Charter, certifies that there aze avai]able for appropriation 2 $1,0OO,OQQinGeneralFundmoniesinexcessofthoseestimatedinthe2001budget;and,recommendsthefollowingchanges 3 to the 2001 budget:and therefore, be it 0 ��� y 4 General Fund 5 Financing Current Budget Changes Amended Budget 001-00000-9830 Use of Fund Balance General Fund Financing Change Spending Technology and Management Services Office of the D'uector 001-01001-0299 DataProcessingServices 001-01001-0548 Council Contingency General Fund Spending Change 200,000 0 800,000 800,000 1,000,000 1,000,00Q 9 RESOLVED, that the City Council approves the amended budget as indicated above and adopts the revisions to the 2001 10 budget, and be it also 11 RESOLVED, that staff will immediately develop, for City Council review, a management plan that details how these e- 12 Government efforts will be successfully coordinated and managed during the implementation process, and be it finally 13 RESOLVED, that the Mayor is requested to provide quarterly reports to the City Council on the status of the e-government 14 implementation strategy. Requested by Deparbment of: BY= , \�.. \� Q �.� r— Approved by Mayor: Date �� 2� � By: 1,000,000 1,000,000 200,000 � � ���. . ��:'�! � A �/�.1� ' // Approv Mayorfor 1Y! � By: JL/� OV/ Adopted by Council: Date 30 Adoption Certifiedby Council Secretazy 0�- �7. Norm Coleman ���� GREEN SHEET No 104Sy8 Tason RBid 266-8535 3anuary l7, 2001 i-io-ZOOi � mrca,ca � arc�naatr ❑ rneuuc ❑wwaLLaFavrssaa ❑nuw���rawaec�c �wvoRmRUasnwn ❑ (CL1P ALL LOCATIONSFOR SIGNATUR� TOTAL � OF SIGNATURE PAGES 1 To place $1 million fron the General Fund Balance into an "E-Government Contingency." From this, $200,000 will be set into an implementation line item to develop the necessary strategy for e-gov., and the remaining $500,000 will be placed into the specified contingency to be released by the City Council only when detailed cost, scope, timing and additional implementation information is available. PLANNMG WMMISSION C1B COMMIT�EE CNIL SERVICE CAMM�SSION tlas mic aasoMxm e�er xarked w�dera oontract rarmis dPpvlme�? YES ND 2. FlesUire�rme�erEeenaaryemqoyee2 . . , . YES . NO . _ 3. Ocec Mis pe�soMrm poasecs a sldl not � by anY ameawit dly empbyee? � YES Pp _ � .4. IstlwspeBaNfirmatarpetedoxiMo(7 Y6 NO „ I A formal external and internal'review has determined thae the City's curxent web site cannot 1be improved or enhanced to accommo$ate and sustain either upcoming e-goyernment.'services, or l any,future expected service improvements. We would use technology to enhance the access to and delivery of government to benefit citizens, business partners and employees. Wi11 aTso make it easier to conduct business with the City, including providing permits and ].icenses online and posting City documents online. None The City would not improve customer service. $1,000,000.00 General Fund Balance (qRCLEON� YES NO AcnvmNtnaeert `'� ;;; ; �m:.�ans�r.rr s-i.�!7u] Council File # � t .. �"49. CITY OF� Nj PAULOMINNES�,��„`�� ,,� Presented ('.Z� t�i'' W hereas, the Ciry of S aint Paul debuted its Internet world wide web to use the Internet to deliver informarion to its citizens, and lll Y�1C C011II1T'f' 3 Whereas, the world wide web has grown from a static "electronic billboazd" to a means to deliver interactive informafion, 4 services, and transactions, and 5 Whereas, citizens increasingly expect to receive information and services through the web at times and places that are most 6 convenientforthem,and 7 Whereas, "e-government" is defined as the use of technology to enhance the access to and delivery of government to beneFit 8 citizens, businesses partners and employees, and 9 Whereas,theCityisbeginningtodevelopanddeliverisolatede-governmentservicesthatmakeiteasiertoconductbusinesswith 10 the City, including providing permits and licenses online, and posting City documents online, and 11 Whereas, the City's currentweb site has grown to such a large slze (at least 1,300 static pages) that it is difficult and expensive l2 to maintain, enhance, and provide current informarion and services to citazens, and 13 Whereas,aformalexternalandinternalreviewhasdeterminedthattheCity'scurrerrtwebsitecannotbeimprovedorenhanced 14 to accommodate and sustain either upcoming e-government seroices, or any future expected service improvements, and 15 Whereas, this ea�ternal reportrecommends building anew web "foundation", using flexibie softwaze applicafions and databases 16 that make it possible for stafFat all levels to post content, and integrate and deliver existing and future e-government services, 17 and 18 Whereas, implementing this new system will dramatically improve the quality and quan6ry of information and interaction 19 available through the City's web page, without having to hire additional webmasters, and 20 Whereas, using the web to provide citizens with "24 X 7" access to interactive transactions, services, events, news, public 21 documents, government links and other information wIll si�cantly improve the City's ability to provide fast, e�cient and 22 high-quality customer service to the citizens of Saint Paul, and 23 Whereas, as the City implements these e-Government strategies, Libraries and other public computer access points must be 24 auailable in order for people without daily access to computers to benefit from these service improvements, and 25 Whereas, the estimated cost of implementing the external report's recommendarions is $1,000,000 and that amount could be 26 appropriated from the General Fund Balance, and 27 Whereas, $200,000 will be placed in a new 'B-Government Implementation" line item and the funds will be spent to develop 28 the necessary e-government implementarion strategy, and that the remaining $8QO,OOQ will be placed into the Specified 29 Contingency, to be released by the City Council only when detailed cost, scope, timing and additional implementation 30 information is available, and 31 1 Whereas, the Mayor, in accordance with Section 10.07.1 ofthe City Charter, certifies that there aze avai]able for appropriation 2 $1,0OO,OQQinGeneralFundmoniesinexcessofthoseestimatedinthe2001budget;and,recommendsthefollowingchanges 3 to the 2001 budget:and therefore, be it 0 ��� y 4 General Fund 5 Financing Current Budget Changes Amended Budget 001-00000-9830 Use of Fund Balance General Fund Financing Change Spending Technology and Management Services Office of the D'uector 001-01001-0299 DataProcessingServices 001-01001-0548 Council Contingency General Fund Spending Change 200,000 0 800,000 800,000 1,000,000 1,000,00Q 9 RESOLVED, that the City Council approves the amended budget as indicated above and adopts the revisions to the 2001 10 budget, and be it also 11 RESOLVED, that staff will immediately develop, for City Council review, a management plan that details how these e- 12 Government efforts will be successfully coordinated and managed during the implementation process, and be it finally 13 RESOLVED, that the Mayor is requested to provide quarterly reports to the City Council on the status of the e-government 14 implementation strategy. Requested by Deparbment of: BY= , \�.. \� Q �.� r— Approved by Mayor: Date �� 2� � By: 1,000,000 1,000,000 200,000 � � ���. . ��:'�! � A �/�.1� ' // Approv Mayorfor 1Y! � By: JL/� OV/ Adopted by Council: Date 30 Adoption Certifiedby Council Secretazy 0�- �7. Norm Coleman ���� GREEN SHEET No 104Sy8 Tason RBid 266-8535 3anuary l7, 2001 i-io-ZOOi � mrca,ca � arc�naatr ❑ rneuuc ❑wwaLLaFavrssaa ❑nuw���rawaec�c �wvoRmRUasnwn ❑ (CL1P ALL LOCATIONSFOR SIGNATUR� TOTAL � OF SIGNATURE PAGES 1 To place $1 million fron the General Fund Balance into an "E-Government Contingency." From this, $200,000 will be set into an implementation line item to develop the necessary strategy for e-gov., and the remaining $500,000 will be placed into the specified contingency to be released by the City Council only when detailed cost, scope, timing and additional implementation information is available. PLANNMG WMMISSION C1B COMMIT�EE CNIL SERVICE CAMM�SSION tlas mic aasoMxm e�er xarked w�dera oontract rarmis dPpvlme�? YES ND 2. FlesUire�rme�erEeenaaryemqoyee2 . . , . YES . NO . _ 3. Ocec Mis pe�soMrm poasecs a sldl not � by anY ameawit dly empbyee? � YES Pp _ � .4. IstlwspeBaNfirmatarpetedoxiMo(7 Y6 NO „ I A formal external and internal'review has determined thae the City's curxent web site cannot 1be improved or enhanced to accommo$ate and sustain either upcoming e-goyernment.'services, or l any,future expected service improvements. We would use technology to enhance the access to and delivery of government to benefit citizens, business partners and employees. Wi11 aTso make it easier to conduct business with the City, including providing permits and ].icenses online and posting City documents online. None The City would not improve customer service. $1,000,000.00 General Fund Balance (qRCLEON� YES NO AcnvmNtnaeert `'� ;;; ; �m:.�ans�r.rr s-i.�!7u] Council File # � t .. �"49. CITY OF� Nj PAULOMINNES�,��„`�� ,,� Presented ('.Z� t�i'' W hereas, the Ciry of S aint Paul debuted its Internet world wide web to use the Internet to deliver informarion to its citizens, and lll Y�1C C011II1T'f' 3 Whereas, the world wide web has grown from a static "electronic billboazd" to a means to deliver interactive informafion, 4 services, and transactions, and 5 Whereas, citizens increasingly expect to receive information and services through the web at times and places that are most 6 convenientforthem,and 7 Whereas, "e-government" is defined as the use of technology to enhance the access to and delivery of government to beneFit 8 citizens, businesses partners and employees, and 9 Whereas,theCityisbeginningtodevelopanddeliverisolatede-governmentservicesthatmakeiteasiertoconductbusinesswith 10 the City, including providing permits and licenses online, and posting City documents online, and 11 Whereas, the City's currentweb site has grown to such a large slze (at least 1,300 static pages) that it is difficult and expensive l2 to maintain, enhance, and provide current informarion and services to citazens, and 13 Whereas,aformalexternalandinternalreviewhasdeterminedthattheCity'scurrerrtwebsitecannotbeimprovedorenhanced 14 to accommodate and sustain either upcoming e-government seroices, or any future expected service improvements, and 15 Whereas, this ea�ternal reportrecommends building anew web "foundation", using flexibie softwaze applicafions and databases 16 that make it possible for stafFat all levels to post content, and integrate and deliver existing and future e-government services, 17 and 18 Whereas, implementing this new system will dramatically improve the quality and quan6ry of information and interaction 19 available through the City's web page, without having to hire additional webmasters, and 20 Whereas, using the web to provide citizens with "24 X 7" access to interactive transactions, services, events, news, public 21 documents, government links and other information wIll si�cantly improve the City's ability to provide fast, e�cient and 22 high-quality customer service to the citizens of Saint Paul, and 23 Whereas, as the City implements these e-Government strategies, Libraries and other public computer access points must be 24 auailable in order for people without daily access to computers to benefit from these service improvements, and 25 Whereas, the estimated cost of implementing the external report's recommendarions is $1,000,000 and that amount could be 26 appropriated from the General Fund Balance, and 27 Whereas, $200,000 will be placed in a new 'B-Government Implementation" line item and the funds will be spent to develop 28 the necessary e-government implementarion strategy, and that the remaining $8QO,OOQ will be placed into the Specified 29 Contingency, to be released by the City Council only when detailed cost, scope, timing and additional implementation 30 information is available, and 31 1 Whereas, the Mayor, in accordance with Section 10.07.1 ofthe City Charter, certifies that there aze avai]able for appropriation 2 $1,0OO,OQQinGeneralFundmoniesinexcessofthoseestimatedinthe2001budget;and,recommendsthefollowingchanges 3 to the 2001 budget:and therefore, be it 0 ��� y 4 General Fund 5 Financing Current Budget Changes Amended Budget 001-00000-9830 Use of Fund Balance General Fund Financing Change Spending Technology and Management Services Office of the D'uector 001-01001-0299 DataProcessingServices 001-01001-0548 Council Contingency General Fund Spending Change 200,000 0 800,000 800,000 1,000,000 1,000,00Q 9 RESOLVED, that the City Council approves the amended budget as indicated above and adopts the revisions to the 2001 10 budget, and be it also 11 RESOLVED, that staff will immediately develop, for City Council review, a management plan that details how these e- 12 Government efforts will be successfully coordinated and managed during the implementation process, and be it finally 13 RESOLVED, that the Mayor is requested to provide quarterly reports to the City Council on the status of the e-government 14 implementation strategy. Requested by Deparbment of: BY= , \�.. \� Q �.� r— Approved by Mayor: Date �� 2� � By: 1,000,000 1,000,000 200,000 � � ���. . ��:'�! � A �/�.1� ' // Approv Mayorfor 1Y! � By: JL/� OV/ Adopted by Council: Date 30 Adoption Certifiedby Council Secretazy 0�- �7. Norm Coleman ���� GREEN SHEET No 104Sy8 Tason RBid 266-8535 3anuary l7, 2001 i-io-ZOOi � mrca,ca � arc�naatr ❑ rneuuc ❑wwaLLaFavrssaa ❑nuw���rawaec�c �wvoRmRUasnwn ❑ (CL1P ALL LOCATIONSFOR SIGNATUR� TOTAL � OF SIGNATURE PAGES 1 To place $1 million fron the General Fund Balance into an "E-Government Contingency." From this, $200,000 will be set into an implementation line item to develop the necessary strategy for e-gov., and the remaining $500,000 will be placed into the specified contingency to be released by the City Council only when detailed cost, scope, timing and additional implementation information is available. PLANNMG WMMISSION C1B COMMIT�EE CNIL SERVICE CAMM�SSION tlas mic aasoMxm e�er xarked w�dera oontract rarmis dPpvlme�? YES ND 2. FlesUire�rme�erEeenaaryemqoyee2 . . , . YES . NO . _ 3. Ocec Mis pe�soMrm poasecs a sldl not � by anY ameawit dly empbyee? � YES Pp _ � .4. IstlwspeBaNfirmatarpetedoxiMo(7 Y6 NO „ I A formal external and internal'review has determined thae the City's curxent web site cannot 1be improved or enhanced to accommo$ate and sustain either upcoming e-goyernment.'services, or l any,future expected service improvements. We would use technology to enhance the access to and delivery of government to benefit citizens, business partners and employees. Wi11 aTso make it easier to conduct business with the City, including providing permits and ].icenses online and posting City documents online. None The City would not improve customer service. $1,000,000.00 General Fund Balance (qRCLEON� YES NO AcnvmNtnaeert `'� ;;; ; �m:.�ans�r.rr s-i.�!7u]