01-42Council File # � t .. �"49.
CITY OF� Nj PAULOMINNES�,��„`�� ,,�
Presented
('.Z� t�i''
W hereas, the Ciry of S aint Paul debuted its Internet world wide web
to use the Internet to deliver informarion to its citizens, and
lll Y�1C C011II1T'f'
3 Whereas, the world wide web has grown from a static "electronic billboazd" to a means to deliver interactive informafion,
4 services, and transactions, and
5 Whereas, citizens increasingly expect to receive information and services through the web at times and places that are most
6 convenientforthem,and
7 Whereas, "e-government" is defined as the use of technology to enhance the access to and delivery of government to beneFit
8 citizens, businesses partners and employees, and
9 Whereas,theCityisbeginningtodevelopanddeliverisolatede-governmentservicesthatmakeiteasiertoconductbusinesswith
10 the City, including providing permits and licenses online, and posting City documents online, and
11 Whereas, the City's currentweb site has grown to such a large slze (at least 1,300 static pages) that it is difficult and expensive
l2 to maintain, enhance, and provide current informarion and services to citazens, and
13 Whereas,aformalexternalandinternalreviewhasdeterminedthattheCity'scurrerrtwebsitecannotbeimprovedorenhanced
14 to accommodate and sustain either upcoming e-government seroices, or any future expected service improvements, and
15 Whereas, this ea�ternal reportrecommends building anew web "foundation", using flexibie softwaze applicafions and databases
16 that make it possible for stafFat all levels to post content, and integrate and deliver existing and future e-government services,
17 and
18 Whereas, implementing this new system will dramatically improve the quality and quan6ry of information and interaction
19 available through the City's web page, without having to hire additional webmasters, and
20 Whereas, using the web to provide citizens with "24 X 7" access to interactive transactions, services, events, news, public
21 documents, government links and other information wIll si�cantly improve the City's ability to provide fast, e�cient and
22 high-quality customer service to the citizens of Saint Paul, and
23 Whereas, as the City implements these e-Government strategies, Libraries and other public computer access points must be
24 auailable in order for people without daily access to computers to benefit from these service improvements, and
25 Whereas, the estimated cost of implementing the external report's recommendarions is $1,000,000 and that amount could be
26 appropriated from the General Fund Balance, and
27 Whereas, $200,000 will be placed in a new 'B-Government Implementation" line item and the funds will be spent to develop
28 the necessary e-government implementarion strategy, and that the remaining $8QO,OOQ will be placed into the Specified
29 Contingency, to be released by the City Council only when detailed cost, scope, timing and additional implementation
30 information is available, and
31
1 Whereas, the Mayor, in accordance with Section 10.07.1 ofthe City Charter, certifies that there aze avai]able for appropriation
2 $1,0OO,OQQinGeneralFundmoniesinexcessofthoseestimatedinthe2001budget;and,recommendsthefollowingchanges
3 to the 2001 budget:and therefore, be it 0 ��� y
4 General Fund
5 Financing
Current Budget
Changes
Amended Budget
001-00000-9830
Use of Fund Balance
General Fund Financing Change
Spending
Technology and Management Services
Office of the D'uector
001-01001-0299 DataProcessingServices
001-01001-0548 Council Contingency
General Fund Spending Change
200,000
0 800,000 800,000
1,000,000 1,000,00Q
9 RESOLVED, that the City Council approves the amended budget as indicated above and adopts the revisions to the 2001
10 budget, and be it also
11 RESOLVED, that staff will immediately develop, for City Council review, a management plan that details how these e-
12 Government efforts will be successfully coordinated and managed during the implementation process, and be it finally
13 RESOLVED, that the Mayor is requested to provide quarterly reports to the City Council on the status of the e-government
14 implementation strategy.
Requested by Deparbment of:
BY= , \�.. \� Q �.� r—
Approved by Mayor: Date �� 2� �
By:
1,000,000
1,000,000
200,000
�
� ���. . ��:'�!
� A
�/�.1� ' //
Approv Mayorfor
1Y! �
By: JL/� OV/
Adopted by Council: Date 30
Adoption Certifiedby Council Secretazy
0�- �7.
Norm Coleman
����
GREEN SHEET
No 104Sy8
Tason RBid 266-8535
3anuary l7, 2001
i-io-ZOOi
�
mrca,ca
� arc�naatr ❑ rneuuc
❑wwaLLaFavrssaa ❑nuw���rawaec�c
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(CL1P ALL LOCATIONSFOR SIGNATUR�
TOTAL � OF SIGNATURE PAGES 1
To place $1 million fron the General Fund Balance into an "E-Government Contingency." From
this, $200,000 will be set into an implementation line item to develop the necessary
strategy for e-gov., and the remaining $500,000 will be placed into the specified contingency
to be released by the City Council only when detailed cost, scope, timing and additional
implementation information is available.
PLANNMG WMMISSION
C1B COMMIT�EE
CNIL SERVICE CAMM�SSION
tlas mic aasoMxm e�er xarked w�dera oontract rarmis dPpvlme�?
YES ND
2. FlesUire�rme�erEeenaaryemqoyee2 .
. , . YES . NO .
_ 3. Ocec Mis pe�soMrm poasecs a sldl not � by anY ameawit dly empbyee?
� YES Pp
_ � .4. IstlwspeBaNfirmatarpetedoxiMo(7
Y6 NO
„ I A formal external and internal'review has determined thae the City's curxent web site cannot
1be improved or enhanced to accommo$ate and sustain either upcoming e-goyernment.'services, or
l any,future expected service improvements.
We would use technology to enhance the access to and delivery of government to benefit
citizens, business partners and employees. Wi11 aTso make it easier to conduct business
with the City, including providing permits and ].icenses online and posting City
documents online.
None
The City would not improve customer service.
$1,000,000.00
General Fund Balance
(qRCLEON� YES NO
AcnvmNtnaeert
`'�
;;;
;
�m:.�ans�r.rr s-i.�!7u]
Council File # � t .. �"49.
CITY OF� Nj PAULOMINNES�,��„`�� ,,�
Presented
('.Z� t�i''
W hereas, the Ciry of S aint Paul debuted its Internet world wide web
to use the Internet to deliver informarion to its citizens, and
lll Y�1C C011II1T'f'
3 Whereas, the world wide web has grown from a static "electronic billboazd" to a means to deliver interactive informafion,
4 services, and transactions, and
5 Whereas, citizens increasingly expect to receive information and services through the web at times and places that are most
6 convenientforthem,and
7 Whereas, "e-government" is defined as the use of technology to enhance the access to and delivery of government to beneFit
8 citizens, businesses partners and employees, and
9 Whereas,theCityisbeginningtodevelopanddeliverisolatede-governmentservicesthatmakeiteasiertoconductbusinesswith
10 the City, including providing permits and licenses online, and posting City documents online, and
11 Whereas, the City's currentweb site has grown to such a large slze (at least 1,300 static pages) that it is difficult and expensive
l2 to maintain, enhance, and provide current informarion and services to citazens, and
13 Whereas,aformalexternalandinternalreviewhasdeterminedthattheCity'scurrerrtwebsitecannotbeimprovedorenhanced
14 to accommodate and sustain either upcoming e-government seroices, or any future expected service improvements, and
15 Whereas, this ea�ternal reportrecommends building anew web "foundation", using flexibie softwaze applicafions and databases
16 that make it possible for stafFat all levels to post content, and integrate and deliver existing and future e-government services,
17 and
18 Whereas, implementing this new system will dramatically improve the quality and quan6ry of information and interaction
19 available through the City's web page, without having to hire additional webmasters, and
20 Whereas, using the web to provide citizens with "24 X 7" access to interactive transactions, services, events, news, public
21 documents, government links and other information wIll si�cantly improve the City's ability to provide fast, e�cient and
22 high-quality customer service to the citizens of Saint Paul, and
23 Whereas, as the City implements these e-Government strategies, Libraries and other public computer access points must be
24 auailable in order for people without daily access to computers to benefit from these service improvements, and
25 Whereas, the estimated cost of implementing the external report's recommendarions is $1,000,000 and that amount could be
26 appropriated from the General Fund Balance, and
27 Whereas, $200,000 will be placed in a new 'B-Government Implementation" line item and the funds will be spent to develop
28 the necessary e-government implementarion strategy, and that the remaining $8QO,OOQ will be placed into the Specified
29 Contingency, to be released by the City Council only when detailed cost, scope, timing and additional implementation
30 information is available, and
31
1 Whereas, the Mayor, in accordance with Section 10.07.1 ofthe City Charter, certifies that there aze avai]able for appropriation
2 $1,0OO,OQQinGeneralFundmoniesinexcessofthoseestimatedinthe2001budget;and,recommendsthefollowingchanges
3 to the 2001 budget:and therefore, be it 0 ��� y
4 General Fund
5 Financing
Current Budget
Changes
Amended Budget
001-00000-9830
Use of Fund Balance
General Fund Financing Change
Spending
Technology and Management Services
Office of the D'uector
001-01001-0299 DataProcessingServices
001-01001-0548 Council Contingency
General Fund Spending Change
200,000
0 800,000 800,000
1,000,000 1,000,00Q
9 RESOLVED, that the City Council approves the amended budget as indicated above and adopts the revisions to the 2001
10 budget, and be it also
11 RESOLVED, that staff will immediately develop, for City Council review, a management plan that details how these e-
12 Government efforts will be successfully coordinated and managed during the implementation process, and be it finally
13 RESOLVED, that the Mayor is requested to provide quarterly reports to the City Council on the status of the e-government
14 implementation strategy.
Requested by Deparbment of:
BY= , \�.. \� Q �.� r—
Approved by Mayor: Date �� 2� �
By:
1,000,000
1,000,000
200,000
�
� ���. . ��:'�!
� A
�/�.1� ' //
Approv Mayorfor
1Y! �
By: JL/� OV/
Adopted by Council: Date 30
Adoption Certifiedby Council Secretazy
0�- �7.
Norm Coleman
����
GREEN SHEET
No 104Sy8
Tason RBid 266-8535
3anuary l7, 2001
i-io-ZOOi
�
mrca,ca
� arc�naatr ❑ rneuuc
❑wwaLLaFavrssaa ❑nuw���rawaec�c
�wvoRmRUasnwn ❑
(CL1P ALL LOCATIONSFOR SIGNATUR�
TOTAL � OF SIGNATURE PAGES 1
To place $1 million fron the General Fund Balance into an "E-Government Contingency." From
this, $200,000 will be set into an implementation line item to develop the necessary
strategy for e-gov., and the remaining $500,000 will be placed into the specified contingency
to be released by the City Council only when detailed cost, scope, timing and additional
implementation information is available.
PLANNMG WMMISSION
C1B COMMIT�EE
CNIL SERVICE CAMM�SSION
tlas mic aasoMxm e�er xarked w�dera oontract rarmis dPpvlme�?
YES ND
2. FlesUire�rme�erEeenaaryemqoyee2 .
. , . YES . NO .
_ 3. Ocec Mis pe�soMrm poasecs a sldl not � by anY ameawit dly empbyee?
� YES Pp
_ � .4. IstlwspeBaNfirmatarpetedoxiMo(7
Y6 NO
„ I A formal external and internal'review has determined thae the City's curxent web site cannot
1be improved or enhanced to accommo$ate and sustain either upcoming e-goyernment.'services, or
l any,future expected service improvements.
We would use technology to enhance the access to and delivery of government to benefit
citizens, business partners and employees. Wi11 aTso make it easier to conduct business
with the City, including providing permits and ].icenses online and posting City
documents online.
None
The City would not improve customer service.
$1,000,000.00
General Fund Balance
(qRCLEON� YES NO
AcnvmNtnaeert
`'�
;;;
;
�m:.�ans�r.rr s-i.�!7u]
Council File # � t .. �"49.
CITY OF� Nj PAULOMINNES�,��„`�� ,,�
Presented
('.Z� t�i''
W hereas, the Ciry of S aint Paul debuted its Internet world wide web
to use the Internet to deliver informarion to its citizens, and
lll Y�1C C011II1T'f'
3 Whereas, the world wide web has grown from a static "electronic billboazd" to a means to deliver interactive informafion,
4 services, and transactions, and
5 Whereas, citizens increasingly expect to receive information and services through the web at times and places that are most
6 convenientforthem,and
7 Whereas, "e-government" is defined as the use of technology to enhance the access to and delivery of government to beneFit
8 citizens, businesses partners and employees, and
9 Whereas,theCityisbeginningtodevelopanddeliverisolatede-governmentservicesthatmakeiteasiertoconductbusinesswith
10 the City, including providing permits and licenses online, and posting City documents online, and
11 Whereas, the City's currentweb site has grown to such a large slze (at least 1,300 static pages) that it is difficult and expensive
l2 to maintain, enhance, and provide current informarion and services to citazens, and
13 Whereas,aformalexternalandinternalreviewhasdeterminedthattheCity'scurrerrtwebsitecannotbeimprovedorenhanced
14 to accommodate and sustain either upcoming e-government seroices, or any future expected service improvements, and
15 Whereas, this ea�ternal reportrecommends building anew web "foundation", using flexibie softwaze applicafions and databases
16 that make it possible for stafFat all levels to post content, and integrate and deliver existing and future e-government services,
17 and
18 Whereas, implementing this new system will dramatically improve the quality and quan6ry of information and interaction
19 available through the City's web page, without having to hire additional webmasters, and
20 Whereas, using the web to provide citizens with "24 X 7" access to interactive transactions, services, events, news, public
21 documents, government links and other information wIll si�cantly improve the City's ability to provide fast, e�cient and
22 high-quality customer service to the citizens of Saint Paul, and
23 Whereas, as the City implements these e-Government strategies, Libraries and other public computer access points must be
24 auailable in order for people without daily access to computers to benefit from these service improvements, and
25 Whereas, the estimated cost of implementing the external report's recommendarions is $1,000,000 and that amount could be
26 appropriated from the General Fund Balance, and
27 Whereas, $200,000 will be placed in a new 'B-Government Implementation" line item and the funds will be spent to develop
28 the necessary e-government implementarion strategy, and that the remaining $8QO,OOQ will be placed into the Specified
29 Contingency, to be released by the City Council only when detailed cost, scope, timing and additional implementation
30 information is available, and
31
1 Whereas, the Mayor, in accordance with Section 10.07.1 ofthe City Charter, certifies that there aze avai]able for appropriation
2 $1,0OO,OQQinGeneralFundmoniesinexcessofthoseestimatedinthe2001budget;and,recommendsthefollowingchanges
3 to the 2001 budget:and therefore, be it 0 ��� y
4 General Fund
5 Financing
Current Budget
Changes
Amended Budget
001-00000-9830
Use of Fund Balance
General Fund Financing Change
Spending
Technology and Management Services
Office of the D'uector
001-01001-0299 DataProcessingServices
001-01001-0548 Council Contingency
General Fund Spending Change
200,000
0 800,000 800,000
1,000,000 1,000,00Q
9 RESOLVED, that the City Council approves the amended budget as indicated above and adopts the revisions to the 2001
10 budget, and be it also
11 RESOLVED, that staff will immediately develop, for City Council review, a management plan that details how these e-
12 Government efforts will be successfully coordinated and managed during the implementation process, and be it finally
13 RESOLVED, that the Mayor is requested to provide quarterly reports to the City Council on the status of the e-government
14 implementation strategy.
Requested by Deparbment of:
BY= , \�.. \� Q �.� r—
Approved by Mayor: Date �� 2� �
By:
1,000,000
1,000,000
200,000
�
� ���. . ��:'�!
� A
�/�.1� ' //
Approv Mayorfor
1Y! �
By: JL/� OV/
Adopted by Council: Date 30
Adoption Certifiedby Council Secretazy
0�- �7.
Norm Coleman
����
GREEN SHEET
No 104Sy8
Tason RBid 266-8535
3anuary l7, 2001
i-io-ZOOi
�
mrca,ca
� arc�naatr ❑ rneuuc
❑wwaLLaFavrssaa ❑nuw���rawaec�c
�wvoRmRUasnwn ❑
(CL1P ALL LOCATIONSFOR SIGNATUR�
TOTAL � OF SIGNATURE PAGES 1
To place $1 million fron the General Fund Balance into an "E-Government Contingency." From
this, $200,000 will be set into an implementation line item to develop the necessary
strategy for e-gov., and the remaining $500,000 will be placed into the specified contingency
to be released by the City Council only when detailed cost, scope, timing and additional
implementation information is available.
PLANNMG WMMISSION
C1B COMMIT�EE
CNIL SERVICE CAMM�SSION
tlas mic aasoMxm e�er xarked w�dera oontract rarmis dPpvlme�?
YES ND
2. FlesUire�rme�erEeenaaryemqoyee2 .
. , . YES . NO .
_ 3. Ocec Mis pe�soMrm poasecs a sldl not � by anY ameawit dly empbyee?
� YES Pp
_ � .4. IstlwspeBaNfirmatarpetedoxiMo(7
Y6 NO
„ I A formal external and internal'review has determined thae the City's curxent web site cannot
1be improved or enhanced to accommo$ate and sustain either upcoming e-goyernment.'services, or
l any,future expected service improvements.
We would use technology to enhance the access to and delivery of government to benefit
citizens, business partners and employees. Wi11 aTso make it easier to conduct business
with the City, including providing permits and ].icenses online and posting City
documents online.
None
The City would not improve customer service.
$1,000,000.00
General Fund Balance
(qRCLEON� YES NO
AcnvmNtnaeert
`'�
;;;
;
�m:.�ans�r.rr s-i.�!7u]