269448 WH1TE - CITV CLERK
PINK - FINANCE GITY OF SAINT PALTL COUIICIl [[�� (�
CANARV - DEPARTMENT 1 �_)) _Ql y��x] "
� B�LUE � /-�MP,YOR � Flle NO.-�v�'�_y
�
�~ Council Resolution
� � PAGE 1 of 2
Presented By y
Referred To Committee: Date
Out of Committee By Date
WHEREAS, The Hayden Heights Branch Library project has the following budget appropriations:
Acquisition Funding - 1973 CIB $98,099
Design Funding - 1976 CIB $66,000
Construction Funding - 1977 CIB $300,000 and a proposed 1978 CIB appropriation of
$324,000; and
WHEREAS, Bids were opened for the construction of the library on June 8, 1977; and
WHEREAS, The low construction bid of $452,412 was approximately $56,000 less than estimated;
and
WHEREAS, Part of the construction financing for the library was proposed to be budgeted
with 1978 Capital Improvement Bonds; and
WHEREAS, The construction cost for the library is less now than it will be in April of next
year when the 1978 Capital Imprqvement Bond proceeds are anticipated to be received by
the City; and
Wt�REAS, It is desirous to enter into a Hayden Heights Library furnishing contract in
August of 1977 rather than June of 1978; now therefore, be it
RESOLVED, By the Council of the City of Saint Paul, upon the request of the Mayor and the
recommendation of the Long-Range Capital Improvement Budget Committee, that the Department
of Finance and Management Services is directed to encumber a total of $267,605 in bond monies
from the following project accounts to provide temporary funding for the Hayden Heights
Branch Library project until the proceeds of the anticipated 1978 CIB bond issues are
received:
$167,605 from Citywide Bike Paths (93074-007)
$100,000 from Dunning Athletic Field (93073-011)
$267,605
COUNCILMEN Requested by Department of:
Yeas Nays
Butler
Hozza In Favor
Hunt
Levine __ Against BY
Roedler -
Sylvester
Tedesco
Form Approved �y City Attorney
Adopted by Council: Date
Certified Passed by Council Secretary BY '
By
Approved by A4ayor: Date _ Approved by Mayor for Submission to Council
By BY
�NHITE - CITV CLERK � �
PINK - FINANCE GITY OF SAINT PAITL Council ��4� .
� CANARV - DEPARTMENT
�LUE � MAVOR
File N .
Council Resolution
PAGE 2 of 2
Presented By
Referred To Committee: Date
Out of Committee By Date
AND BE IT FURTHER RESOLVED, That in the event the anticipated 1978 Capital Improvement Bonds
are not sold, the above identified temporary encumbrances are considered budget amendments,
and subject to futur.e consideration by the City Council.
Approved: Approved:
/ .��'
Dir., Dept. of F nance & Management Services B dget Dire tor
,.!,�
COUIVCILMEN Requested by Department of:
Yeas Nays
Butler Community Services
Hozza In Favor Robert P. Piram, and
Hunt J. Archer E
Levine _ Against By ggen
Roedler �
Sylvester �UL 2;6 19n
Tedes - �
Form Approved by City Attorney
Adopte y Council: Date
C ified Pas y Cou tary� BY
sy-
Appr - by 1�layor. Da � f9n Appro e y Mayor for Subrt��ion o Co ' il
��+'
BY BY
�
. RuBUSHEO AU G 6 1977
. � ' �����
�R4,�1sT °�s, C ITY OF SAI NT PAUL
s
�o "' :C:...:ll s'3 :...
�a � DEPARTMENT OF COMMUNITY SERVICES
�. � �o
�a�, °'�:.:•
� *« THOMAS J. KELLEY
DIRECTOR
June 30, 1977
h1r. Richard Schroeder P1r. Qtto Nummer
Budget Director Chairran
City of St. Paul Capital Improvem^r,t Budaet
Cormitte�
Gentlemen:
Thi s 1 etter i s a reauest for fundi nc� transfers 4,!hi ch a��e needed
to complete thirteen Community Services projects. Due to the amount
of the transfers we are requestinq, �ve have oraanized our request in
this manner:
Attachments: 1 ) A listing of the projects, the total
appropriations to date, and thP amount
needed for completion
2) �1n explanation of each project ard the
and the transfer request
3) Support documents for the pro.jects
�le are confident that these transfer requests will brina about
each projects ' completion, and request permission to appear beforn
the C.I.B. committee to make a fromal request.
_ ,
Sincerely,
��� r '�� -° � •
� � `.✓.�-I,� . ""'
Thomas J. Kelley
Director
Department of Community Services
TJK:cj
attachments
545 City Haii, Saint Paul, Minnesota 55102
612-298-4431
� � � . -�694�8
FITTAC►-'P1FP�T =`1
A LISTIf1G OF : �
1) G�CH FROJfCT IN tJEEO OF FUi�DIF�G �
2) Tf'E �1CCOU"�T STATUS
3) THE A'iOUt�;T ;�EEDED FOR C0�'PLETIO�!
�) THE ACCnUP,TS ���ITN �1���!Il_A�'LE t?OiaEY FOR T'?A�JSFERS
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ATTACHMENT #2
AN EXPLAPJATION OF ACC�U^JT STATUS
AND REQUESTED TRANSFEP,S FOR:
1) �1ATERGATE ACQUISITION
2) TILDEP� SCHOOL DEMOLiT10rd
3) FRONT REC. CENTER
4) TAYLOR SCHOOL ACftUISITIOP!
5) NIGHLAND POOL ACCESS ROAD & LIGHTIPJG
6) RICE—ARLINGTOP! REC. CE��TER
7) HEALTH CEPJTER ADDITION
8) DOL,lNTOIJr! LIBRARY
9) HIDDEN FI�LLS/CROSGY FARt�t ACQUISITIOP!
10) DES�lOYER PARK REC. CEPlTER
ii) !�IILLOt�I P.ESERVE AC�UiSITiOr!
12) LAf�lGFORD PARK COMPLETIOPI
13) HAYDEN� NEIGHTS LISRARY �01H'�1'RUCTTOiV
. �69�48
page 6
HAYDE�J HEIrHTS LIBRARY
To date, this project has been appropriated $486,�D0. Design
and engineering and architects' consultinq fees have accounted for
$86,000. . The balance of �309,087* is not adequat± to award construction
contracts. An $167,605. is needed, and we request that a transfer in
the form of a loan be aporoved from the City-wide Bike Paths account(74-007).
If the contracts are aararded, construction will beain approximately ten
days following. The money could be replaced into the bike paths account
when the 1978 Hayden Heights C.I.B. appropriations are made available.
We request a transfer:
T0: IN THE AMOUNT OF: FROM:
HAYDEN HEIGHTS $167,605.00 City-wide Bike
LIBRARY Paths (74-007)
76-027, 77-050 (See Attachment 3, Plo.VI)
73-052
An additional transfer request will be submitted by Sept. 1
for an additional $100,000. to cover the costs of the furnishinqs.
At this time we wi11 know the completion date, and will be able to
order the furnishings far enough in advance. !�!e have been assured by
Greg B1ees that this procedure will be acceptable.
* adjusted balance due to in-process expenses
�,��ACNAIE�V� #3
�,U�•iQER 1) I�JATEP,GATE ACQU I S IT IOPJ �
2) TAYLOR PARK
3) HEALTN CEPdTER ADDITION
4) L�;ILLOt�J RESERVE ACnUISITIOF�
5) Ll1�;GFORD FARK C�f�iPLETION
6) NA1�fl�P� Fi�IGHTS LI�3C�ARY'C4P•tSTR�CTIQN
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GP.Oit(:E I.:1TI�IL'R
�I:�i o ti
July 11, 1977
To: Mr. Otto Hummer, Chairman, and
Members of the Long-Range Capital Improvement Budget Committee
� �� ��
Fr: Richard E. Schroeder, Budget Director �,+yiV
Ite: Status of Unallocated CIB monies and approval of funding requests being considered
at your July 12, 1977, meeting
STATUS OF UNALLOCATED RESERVE
Current Recommended Proposed
Balance Transfer Balance
1967 through 1973 CIB monies -0- -0- -p-
1974 CIB 2,442.41 2,442.41 -0-
1975 CIB 1,310.26 1,310.26 -0-
1976 CIB 174,920.31 174,920.31 -0-
1977 CIB 71,470.00 1,327.02 70,142.98
TOTAL 250,142.98 180,000.00 70,14?..98
BUDGET-DIRECTOR'S APPROVAL OF REQUESTED TRANSFERS
1) Public Works' June 17, 1977, request to transfer an additional $13,765.88 to Como Ave.
Lighting-V-0509 is approved as requested for CIB Committee recommendation and
City Council action.
2) Police Department's June 28, 1977, request to transfer an additional $172,215 to the
Police Annex Remodeling Project is approved for consideration as amended below:
It is recommended that a total of $180,000 monies be transferred from the following
Unallocated Reserve Accounts:
1974 U.R. Account $2,442.41
1975 U.R. Account 1,310.26
1976 U.R. Account 174,920.31
1977 U. R. Account 1,327.02
$180,000.00
In addition to the $172,215 requested to awa.rd low bids, I am recommending that
$7,785.00 be appropriated for unforeseen construction change orders. This amount
i� 1.2°0 of the total construction cost.
Otto Hummer Page 2 July 11, 1977
3) Comr,iunity Services June 30, 1977, request to transfer $790,�55 from various sources
to the thirteen existing project accounts is approved for consideration as requested
with the exception of the following two amendments:
WATERGATE ACQUISITION: The request to transfer $110,000 in City Bike Path monies
and $63,000 in 1953 bond monies appropriated for Harriet Island Marina are approved.
But the request to transfer $177,000 from the Unallocated Reserve is not.
The acquisition cost for this project is pending the outcome of an appeal of an award
made during the condemnation process. As the City Attorney's Office has indicated that
the case is scheduled for next year's court calendar, it would be inappropriate at
this time to transfer additional monies from the Unallocated Reserve.
The $70,142.98 remaining in the Unallocated RPserve should be used only to secure the
award of low bids for 1977 construction projects such as Fire Station No. 23,
Public Works Operation Building Consolidation, or other Parks and Recreation projects
advertised for bid.
. _ , _Y
. . �'-�! . '�YI�":�,iHR14�€Y��bl+��`�3G��(7AIo � The transfer requested by the Department
is approved as submitted and the following additional financing is recommended for
action now and not in late August: A temporary transfer of $100,OQ0 from the
Dunning Athletic Field project (account 93073--011) to the Hayden Heights Library
Furnishing appropriation. The transferred money would be returned to Dunning with
the adaption of an appropriation for Aayden Heights Library Furnishings in the 1978
Capital Improvement Budget.
The temporary use of Dunning Athletic Field monies is recommended for the following
reasons:
A. Conflict for design of site develo�ment between Parks and Recreation, the Lexington-
Hamline Community Council, and Independent School District #625.
B. The court case filed by 'Lexington-Hamline Community Council against the City.
C. The uncertainty of the construction schedule for Central High School Reconstruction
as work for both projects must be coordinated.
D. The uncertainty of the School District's ability to finance their appropriate
share of costs associated with their need to acquire portions of land now used
by Municipal Athletics.
P,E S:GN B:kh
cc: Daniel Dunford
John Eichinger
Chief Richard Rowan •
Thomas J. Kelley
Robert Piram
J. Archer Eggen
Gerald Prill
John Wirka
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, ' Rev. : 9�8�'Z6
E��,ANATI4N OF ADMINISTRATIVE ORDERS, ,
; RESOLUT�ONS, AND 4RDINANGES .;
� . _ . <;
_ _ � .. : " , :
�������
I?ate: July, 19, 1977 �. . , ' �,
,
�: MAYt?R GEORGE LAT�NIER ' • $�
: FR: Gregory'Di.. Blees, Budget Section
,
g�;: Hayden.�eights Brai�ch Library Te�nporary Cons�ruction Funding Encumbra�ces�_�
, r
Al."`�IQN REQUESTED: Eneum�er 1973 and 1:974 Capital Ym�rove.msnt Budgets�m�nie�a �ca
provide the tea�porary funding rsquired..to award the low constructior� ,�id arid a .�u�nish-. � �.
ing contract far the H�yden Heights-Branch Library until 'rhe I978 Capi.tal Improvem�nt
Bonds are sold: $167,605 from Citywide Hike Paths (93074-007)
• , $lOd,QOQ from; Dunning Athl�tie Field �(93073-Oil)' .
, ; .-., . � � � . . . � � � .. . . . . . . ... . . . ��... . . ... .; Y,,
� . : . �� . � . � .. ' . .... .:.
��. - � . ' � � � . ' , � .. � . � . � _� . , ��� ". � .. �� .. . . . . � ,:
. . . . . . . . . ' )� . . . ' . � .. � . .. � . . . . .
PII� ,AND RATI(�NAI,E FOR T£I�S AeTION: . �
The request�,d enctuabrances.are ne�lec�l;
to ��:^ovide, temporary financing for the Hayden H�ights 8ranch Libr� �o that �;ow cvn-
struction bid� aan be awarded this month. Previous G3.ty Gouncil budqet �act�on.a�xo.-
p�i��ed a�q�isition funding iri 1973, design f�ndinq in 1�976 and aop�atruc�icu� fta�ing_ca� , ,
$;�Ot}.000. in' 1977 and $324,000 in 1978.' Th��g��.ject has b+�en desa.gn�9d ar�d tti� b��:were '.
apened JurYe 8, 1977. The Tow construct�.+�n bid wa� $�6,395.les� thtu� estimated a�,d is �
' r�coimmended .for is�ediate award. Ci�y CounciY's .finar�cing appraval is requi�d by
3uly 28, 1977. The Citywide Bike Path manies and the Dunrii}�g Athletic Field mor�ies, .. ., ;
,
used for a nirie-month.loan wcsuld be replaced when� i97$.Capi�al Tmp�r#sveme�t HQnd�• are'
sdld n�xxt Ma��h. , ,, _
The request has been approved by th�e Budget'Director; the fu,ncAing avai�i�bilit�r -ver�.fie�1 '.�� '
lay the Direetor of I�ir�ance .and Management a�rviaes, and the legal form appron�d' bp tMe
AT'7'.`PiCFIMLNTS: City.Attorney. ` ' ,
_:�. ��
_ � The CIB Co�mi.ttee recommended app�oNal' of Che transfer at t�seir 3u1�''�2R �}
_ 1977 meeting.
�
�
� .Council Resalution - 2 pages . �.' ` '
Community Services' June 30, 1977 letter - 9 pages -
. Budget Director's Agproval July 11, 1977 �
�µ_���;_.. CITY' OF SAINT PAUL
� � .
� (,f,, _ OFFICE OF TSE CITY COIINGZL
� �.�... (�
�'{l9'l71�9'• 4 ����7(
� �i7y�co'Jil:.'� _ ��V-���/ �
t�4Y'f!'''•
. . �.�,�i' . .
� _
Date : July 25, T977
COMMITTEE F� EPQR�'" -
TO : Soint Paui City Councit
F R �� � C o m m i t�e e 011 FIPJANCE, MAP�AGEMENT Af�[D PERSONNEL �
ROSALIE BUTLER , c�aifmarr! mc�kes the following
. report on C. F. � prdinance _ -
(�X] Reso[utianS
� ath er _ � -
T tTLE : -
The Committee today recommended approvel of three reso7utions �
transferring monies� for.,the following projects:
Police Annex Remodeling $125,000.00
Hayden Heights Branch Library 267,605.00 � � _
Como Avenue Lighting 13,765.88 .
T
� .. . . . . - ["� ' ..
CTI'Y HALL SEVENTH FLQOR SAINT PAUL, MINNESOTA 55102
�s'-'•✓' - -