269310 WHIYE - CITV CLERK COLI1C11 ,���
PINK - F'INANCE �
� CANARV�- DEPqRTMENT GITY OF SAINT PAUL
B��e' _ MA�oR File NO.
Ordindnce , Ordinance N�. *~ I�:���1 YJ
Presented By
Referred To Committee: Date �
Out of Committee By Date
An ordinance amending Ordinance No. 7607, entitled:
r,.
r ;.�; "An ord.inance fixing the duties and responsibilities and the
r ��¢�` minimum qualifications for the various classes of positions i.n the
'�^' � Classified Service of the City "
,
approved February 13, 1935, as amended.
THE COUNCIL OF THE CITY OF ST". PAUL ,DOES ORDAIN:
Section 1. That Ordinance No. 7607, approved February 13, 1935,
as amend.ed, be and the same is hereby further amended by striking out the
specifications for the title of Secxetary and substituting in lieu thereof the
f;ollowing speci,fications for
SECRET.AR,Y
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COUNCILMEN
Yeas Nays � Requested by Department of:
Butler - '
Hozza [n Favor
Hunt
Roedler Against BY
Sylvester
Tedesco
Form Approved by City Attorney
Adopted b ci Date
C ied P by Council Sevretary BY
By
Approved by Mayor: Date — Approved or for S mission to Council
By BY
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Title of class: j ' ��
5ECRETARY
DESCRIPTION OF WORK
General Statement of Duties: Performs highly skilled clerical and
stenographic wnrk; performs routine administrative work; and
performs related duties as required.
Supervision Received: Works under the general administrative and
technical supervision of a department head or an elected official.
Supervision Exercised: None.
TYPICAL DUTIES PERFORMED
The listed examples may not include duties performed by all positions in
this class.
Takes and transcribes complex and extensive dictation; attends meetings
and hearings and records, edits and indexes minutes of proceedings.
Types complex or technical materials which require independent judgement
and ability to arrange, expand, segregate or tabulate.
Receives visitors, answers and screens telephone ca11s, determines
importance and priority of business and supplies information-where a
thorough knowledge of current departmental decisions and policies is
necessary.
Receives, opens and reads incoming mail, calling to the supervisor's
attention important or high priority items; composes routine corres-
pondence including letters of inquiry and acknowledgement; proof reads
and signs out-going correspondence as authorized by supervisor.
Schedules appointments, arranges conferences and meetings; prepares
agenda, notifies participants and assembles and distributes necessary
materials; makes travel arrangements.
Compiles and assembles information for financial, statistical and program
reports and statements; organizes, compiles and maintains records or
files of a complex and confidential nature.
Requests, reviews and summarizes reports or other necessary information.
Provides guidance and technical assistance to clerical staff regarding
department operations, policies and procedures.
KNOWLEDGE5, SKILLS AND ABILITIES
�'�rorking knowledge of city government's structure and organization.
Go�siderable knowledge of the policies, procedures and services of the
department.
Thorough-going skill in taking and transcribing complex and technical
dictation with speed and accuracy.
Thorough-going skill in typing with speed and accuracy.
Considerable ability to perform clerical and routine administrati�-� iunc-
tions with limited supervision.
Considerable ability to deal tactfully and efficiently with the general puUlic.
Mi�IMUM QUALIFICATIONS
SiY years' clerical experience, two years of which must have been as a.
Clerk III, Clerk-Typist III, ClErk-Stenographer III, or equivale��?..
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W H I T E - C I T V C L ER K ,(��,,����
PINK - FINANCE COUIICll � A
CANARY.- D,E�P�RTMENT GITY OF SAINT PALTL File NO. �
BLU2" =MAYOR - � �
Ordindnce Ordinance N�.�����
Presented By
Referred To Committee: Date
Out of Committee By Date
Section 2. This ordinance shall take effect and be in force thirty
(30) days after its passage, approval, and publication.
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COUNCILMEN Requested by Department of:
Yeas Nays -
But,klezza� In Favor �'ERS N L OFFI E �
�iw�-�-
Levine Against BY
Roedler
S�'�n"'
Tedesco
JUL 19 1977 Form roved C't At rne
Adopted by C cil: Date �
Certi ' Pass y Council Secretary B
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App by Mayor: Dat � � 77 Approved or for Sub ission to C u il
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By By
" P11B�ISyE� JUL 3 0 1g77
. _ Do not idetach,�his t�e�t�orandu�n fr� the � ���'��V��,
_ � � oFdinance so that this in#o�t�tatior� M�t! be � ,�'
, auaitable to the City CouncN. �a�t�o�: l�!i 97 5
Rev. . : 918/?6
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� EX1'LANATION OF .ADMA"�'�S'x'RAT'IV� .ORI�LRS, • `# '� � � �
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� REaOLU'TTQN�, AI�TD 4Ft�'31NAN�ES -<'� _ ; .. . ;
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Iaat�: June 16, 197? :
TO; �vi,AYQR �E�k�t�aE LATIM�R
. . FR a Peraoanel C)ffice , '�
REs , �Ordiaance, fo,r subrnission to the City Gouncil �� . ' _
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Ae�r�carr �t�Qv���'�n; . `.i
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• We recomm�ead your a.pproval-and submission of this �rdinam,�ce to th�
City Council.
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P[IR�06E .�ND RATZONALE FOR 'I'HIS.I�,CTT0�1: �'
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This Ordinance replacea the specification fc�; the title of Secre�ary with a 1;��'
sgecificatiori wr�tten in the n.ew form.at antk wii� revised t�.x�wm qua'l3rfi�
cati.ons. There are ao changes ir� tifiles or grades. The a�iaae3�.um
. qualifications delete high school gra.duation, -reduce the ye�.rs v�.f e�perience
fr�m eight to aix a.nd the years of Clerk TII level �xp$rie�c�e �'rom 1�ree to tvva�.
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ATTACHMENTS: ;T:
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Ordinanc� and copy for the City C1exk. • � �
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1st � `� 2nd�. Z s
3rd / J��_____ Adopted � '
. Yeas Nays
BUTLER ��, O .
HOZZA .
- HUNT
LEVINE �i93I0
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ROEDLER�
TEDESCO
PRESIDENT (SYLVESTER) /
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