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269293 WHITE - CITV CLERK � • '� PINK - FINANCE COURCIl rl ��'��� CANARV - DEPARTMENT G I TY OF SA I NT PAU L � � � � � BLUE - MAVOR FIIe NO• � , ouncil Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, That the Council hereby approves the following expenditures from Community Development Block Grant Year III funds: District 2 $17,500.00 District 3 22,996. 40 District 4 15,000.00 District 5 . 14,894. 00 District 6 22,000. 00 District 7 30,2�5. 00 . District 8 35,a�0. 00 District 9 22,011. 00 District 11 13,000. 00 - District 12 25,970. 00 Total District Council Budgets $218,606. 40 . Recognition Process - 4 Districts 6,000. 00 Early Notification System 15,000. 00 -� • �. :: --- - Total Citiz�n Participation $239, 606.40 COUNCILMEN Requested by Department of: Yeas Nays Butier � Hozza [n Favor � "�� � __ Against BY Roedler S ylvester � �N 2� �9r Form Approved y City Att ey Adopted , ouncil: Date — C ied Pass Cou il ecrefary BY y ( !� ��N 2,7 �gjl Approved by Mayor for Submission to Council Approved by ;Vlayor: Da!ie �._ By BY BLISHED J U L Z 1977 ac��a9� ,,_.. ���'� t3� ►�AZN� �AU� �.� , ' ,. O +�'I��+ t3F THE CITY COUT�TCZL ._��� �.�� ..a�ai�1A� , 1v.y�U.�! . . . . � . . � � . . � . . . l � � ._. �� D c1 t e : June 20, 1977 C �I�/i1111�� ! �� � � � � �� T O : Saint Pou! City Cor�ncil _ FR OM = COI�1M1 T TEF ON FINANCE, `MANAGEMENT AND PERSONNEL - ROSALIE BUTLER - , Ghairrnon mo�res the followrng REPORT ON % C. F. �j Ordinance , � RESOlution , [� Oth�r TITLE � The Comni ttee today .recorr�nended approval of budgets for-recognized District Councils, a ' Recognition Process for 4 Districts, and the Early Notification System. CITY H�LL SEVEiuTH FLOOR SA iNT PAUL, M[NNESOTA 55102 �F .� � .w �,..� �R� r 'T a �*' ;� q � � } x �7 d � Y � � �:, i �" - �.;, � s � � � ' �. t � '� F� v � "7 f> � � �� �� � 1 - � � � . � � � ��,.� s g �t z � - 1'( r�s g�, evl� _�� �� . . ��•. . . 4; Q ��' ,,�� �; � .� � r., ���i, t . G . � . . :��. - ��"S�R :,�'t � t � �`.. ��7,," - . � . �.1 y � � F -t � �7�; � � �i � '`����� �.`��� ��LY-���q��. y, �. i , . _ �. . � � .. ,, F +., :`��' ? �p t n y'�� - � � , � �' ��j�t �, ^:�"� , � it�� '4 1 � ���� � � .� � � � j 9 n�, ,� i ���� r 1', ��� ��� Ry#s . Sl � ! .� � , , � ,k � .` � j M �4 ij y� � �� .�i-�" y-gi3z�� i � � � ;N ` ,1 , '.Y �' �,¢7_ °�, ' � : � . . . ' '� ��! .. �,� � � . . ,f � Y! A.; � '�;o- rx 1 a}. . 1 . . . 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EiAIN1' PAl'1., �I1N\I�5(>1'A .5.—�lq� Icst•_► •_of3--�.:;•_:i GEORdE LATIMER MAYOR ' June 10, 1977 Council President Robert Sylvester and Members of the City Council � Seventh Floor City Hall Saint Paul , Minnesota 55102 Dear President Sylvester and Members: � I am pleased to transmit for City Council consideration the budget requests for recognized Citizen Participatjon District Councils. Also attached is a narrative report providing further detail . As you know, $30Q,000 for citizen participation was placed in contingency for , Corr�nunity Development Year TII. I am requesting Council action to remove the requested budget amounts from contingency, so that our recognized organizations may cantinue with their citizen participation efforts in the coming year. The budget year for citizen participation is July 1 , 1971 through June 30, 1978. The Community Development staff has worked with each organization requesting funds over the past several months. The Commun�ty Development Division and the districts are in agreement on the budget amounts I am recommending to you. Based on the past year`s experience and available resources, we are confident that these requests are reasonab�le and valid. Your prompt consideration of this matter is appreciated. Sincerely, f � � ''_' _-- . , - ,. , \�, �: , ;r 1 �r�`, t'1c�f;�,.�„�, ., `, , � �_{y..�r. .. 1 . � GEORGE LATIMER Mayor GL/kk Attachments cc:✓Rose P1ix, City Clerk �O , June 10, 1977 , - . BUDGET REQUESTS FOR CITIZEN PARTICIPATION COMMUNITY DEVELOPMENT YEAR III (July 1 , 1977 through June 30, 1978) The following list includes budget requests from respective districts (detailed budgets are attached): � Recommended Budgets District 1976-1977 Budgets � 1977-1978 2 $ 15,000.00 $ 17,500.00 3 22,996.00 22,996.40 � 4 16,000.00 15,000.00 5 10,377.00 14,894.00 6 21 ,284.00 22,000.00 7 30,470.00 30,235.00 8 50,000.00 35,000.00 9 17,248.00 (6 months) 22,011 .00 10* � 11 7,605.00 13,000.00 12 29,940.00 25,970.00 16* 220,920.00 218,606.40 One detail to be noted regarding District's 7 and 8 currently housed at 1010 University Avenue is that no operating costs to HRA were included in last year's budget figure reflected above. These operating costs were allocated HRA from � the citizen participation budget by City Council action in November of 1976. This year these operating costs are reflected in the respective district council 's budget requests. The net result is that both district councils, by � absorbing these added costs, have in effect reduced their budget requests from last year's allocation, • *District 10 is seeking recognition and CD II funds are set aside. District 16 was recently approved for next year out of CD II funds. . � - � � ��� a�� -2- � You will also note that budget requests are for staff, communications, office supplies, equipment and space. Staff paid for out of the citizen participation budget is for a community organizer, clerical support or a person responsible for newsletter or newspaper communications. The Communications' category includes space purchased in newspapers, newsletters mailed within the community, and regular or special meeting notices or flyers. The district organizations and their staff monitor all public meetings affecting -their neighborhood and convene meetings in their corr�nunities for purposes of planning and discussing issues of particular interest in their neighborhood. � They take responsibility for co�nunicating neighborhood concerns to the City and, in turn, disseminate information from the City to area residents. In addition to the requested amounts for district councils, the recommendation is also made ±o release from contingency $6,000 to facilitate the recognition : process in district's 1 , 13, 14, and 15. _ The Early Notification System will require $15,000 to facilitate our City-to- neighborhood communications system. The remaining funds from the citizen participation budget allocated from Corr�nunity Development Year III will remain in contingency until these funds are requested from each organization as part of the established recognition process. SUMMARY OF REQUEST District Council Budgets . . . . . . . . . . . . . . $218,606.40 Re�ognition Process - 4 Districts , , . , . , . . , , 6,000.00 Early IvUiification System . . , , , . . . �. . , . 15,000.00 TOTAL REQUEST 239,606.40 � District 2 CD Year III Budget (July 1, 1977 - June 30, 1978) Personnel Coordinator (25 hrs. @ $5.00/hr.) . . . . . $ 6,500.00 Secretary (13 hrs. @ $3.00/hr.) . . . . . . 2,028.00 Fringes . . . . . . . . . . . . . . . . . . 872.00 $ 9,400.00 Office Space . . . . . . . . . . . . . . . . $ 1,700.00 � Phone . . . . . . . . . .. . . . . . . . . . $ 400.00 Communications . . . . . . . . . . . . . . . $ 5,000.00 * Leadership Training . . . . . . . . . . . . . $ 300.00 Community Activities . . . . . . . . . . . . $ 500.00 , Petty Cash . . . . . . . . . . . . . . . . . $ 200.00 $17,500.00 * $ 4,000.00 quarterly newspaper-10,000 copies, plus . convention call, and one extra district- wide mailing 400.00 monthly newsletter - 1,000 copies 600.00 publicity, posters, board mailings, etc. $ 5,000.00 District 3 CD Year III Budget (July 1 , 1977 - June 30, 1978) � ' Personnel Coordinator . . . . . . . . . . . . . . . . $ 4,348.56 Fri nges . . . . . . . . . . . . . . . . . . 440.04 . Community Organizer (3/4 time) . . . . . . 8,357.04 Fri nges . . . . . . . . . . . . . . . . . 650.76 13,796.40 Contractual Services Secretarial . . . . . . . . . . . . . . . $ 1 ,200.00 Tra i n i ng . . . . . . . . . . . . . . . . . 1 ,000.00 2,200.00 Travel . . . . . . . . . . . . . . . . . . . $ 450.00 ��ace . . . . . . �. . . . . . . . . . . . . . $ 1 ,200.00 Consumabl es . . . . . . . . . . . . . . . . . $ 2,950.00 Communications--West Side Voice . . . . . . . $ 2,400.00 $22,996.40 . � � ��`� �9 3 District 4 CD Year III Bud�et (July 1, 1977 - June 30, 1978) Personnel Coordinator . . . . • • • • • • • • • • • • $ 7,800.00 (One full-time contract employee � including all fringes & benefits), ' $ 7,800.b0 Office & Supply Costs � Telephone . . . . . . . . . . . . .� . . . . . $ 340.00 Postage, paper & misc. supplies . . . . . . 500.00 Paper & maintenance on duplicating machine 500.00 $ 1,340.00 Communications Purchase of space. in Dayton's Bluff News @ $ 5,280.00 $440.00 per month* . . . . . . . . . . . . Contingency . . . . . . . . . . . . . . . . . $. 580.00 $15,000.00 , * While purchase of space is requested for the 12-month period (July - June) , it will be used one month in advance (i.e. , July funds are actually paying for August publication) . District 5 CD Year III BudRet (July 1, 1977 - June 30, 1978) Personnel Part-time couenunity organizer . . . . . . $ 4,000.00 Half-time clerical person (5% merit) , . . . . 4,360.00 Leadership, training, seminar & consultation fee . . . . . . . . . . . . 250.00 ' $ 8,610.00 Office & Supply Costs Rent . . . . . . . . . . . . . . . . . . . . $ 840.00 . Telephone , . . . , . . . . . . . . 400.00 Petty Cash ($25�on hand) . . . , . . . . . . . 300.00 Mileage . . . . . . . . . . . . . . . . 144.00 Supplies (letterhead, envelopes, etc.) . . . . 300.00 $ 1,984.00 - Coumnunications Monthly informa.tion insert in: The Eastsider ($200 per month) . . . . . . $ 2,400.00 P1�C Newsletter ($75 per month) . . . . . . 900.00 Mailing & co�nunications: Three leaflets - printing . . . . . . . . . $ 150.00 Three leaflets - door-to-door delivery . . . 500.00 Postage - meeting notice to council members 200.00 Copies . . . . . . . . . . . . . . . . . . 150.00 $ 4,300.00 $14,894.00 District 6 CD Year III�BudQet (July 1, 1977 - June 30, 1978) Personnel . . . . . . . . . . . . . . . . . . . $ 6,000.00 Office Space . . . . . . . . . . . . . . . . . 1,200.00 Supplies & Consumables . . . . , . . . . . . . 1,800.00 . Telephone . . . . . . . . . . . �. . . . . . . . 325.00 - Evuiument . . . . . . . . . . . . . . . . . . . 675.00 Couenunications - North End News . . . . . . . . 12.000.00 $22,000.00 � � � a�� � �3 District 7 CD Year III Bud�et (July 1, 1977 - June 30, 1978) Personnel • • . . • • • . . • . . . . . • • • • $21,304.00 Fringe Benefits . . . . . . . . . . . . . . . . 1,749.00 HIt�. . . . . . . . . . . . . . . . . . . . . . . 2,604.00 Yosta�e & Supplies • . • • • • • . • . . . . . 206.00 Publicity @ $250/mo. • • • . . • • • • . • . • 3,000.00 Transporation • • • • • • • • . • • • . • • . . • 360.00 Election Expenses • • • • • • • • • • • . • • . 200.00 Office Equipment • • • • • • • • • • • • • • • 150.00 Insurance & Eondin� • • • • • • • • . . • . . . 362.00 Consultation & 7.`rainint� • • • • • • • • • • • • 200.00 Miscellaneous Exuenses • • • • • • • • • • • 100.00 $30,235.00 District 8 CD Year III Bud�et (July 1, 1977 - June 30, 1978) Personnel Coordinator . . . . . . . . . . . . . . . . . $12,000.00 " Secretary . . . . . . . . . . . . . . . . 8,400.00 Community Organizer (1) . . . � . . . . . . . . 8,400.00 Benefits � , e . . . . . . . . . . . . . . . . 1,086.00 FICA � Employee�Ins. $29,886.00 Office Space . . . . . . . . . . . . . . . . . . $ 4,194.00 �* Election . . . . . . . . . . . . . . . . . . . $ 420.00 Supplies . . . . . . . . . . . . . . . . . . . $ 500.00 $35,000.00 * Includes rent, Xerox and Xerox paper, utilities, and miscel- laneous expenses. Costs for HRA, such as janitorial services, servicing and installation of equipment and such. , � � � �� a�� District 9 CD Year III Budget (July 1, 1977 - June 30, 1978) Personnel Expenses Communications Specialist �(84%) . . . . . . . . $ 8,100.00 Administrator (3%) . . . . . . ; . , . . . . 480.00 Bookkeeper (11%) . . . . . . . . . . . 480.00 Disability (.0059 X $40.00) , , , , , , , . , , 2.88 Social Security (.0585) . . , . . , . . . . . . 530.01 � Worlanan's Cc�mp. (.0021) , , , , , , , , , , , 19.03 Unemployment Comp, (.027) , , . , , , , , , , , 244.62 $ 9,856.54 Other Costs Contracts . • • • . • • • • • • • • - • • • • . $ 2,600.00 Travel . . • • • • • • • • • • • • • • • • • 180.00 Space • • • . . • • . • . • • . • • . • • . . . 4,020.00 Supplies . . . . . . . . . . . . • . . • • • 2,689.46 Equipment . . • • • • • • • • • • . • • • • • • 2,580.00 * Miscellaneous . . . . . . . . . . . . . . . . . 85.00 $12,154.46 � TOTAL EXPENSES $22,011.00 Income City of Saint Paul • • • • • • • • • • • • • • $21,000.00 Sale of supplies, etc. • • • • • • • • • - • • 1,011.00 $22,011.00 * Largely continued rental of equipment. District 11 CD Year III Budget (July 1 , 1977 - June 30, 1978) Personnel Clerical . . . , . . . , . , , . , . ,. t $ 2,400.00 , Community Organizer , , , , , , , , , , , , , , , 6,660.00 . 9,060.00 Equipment Adding machine & office equipment , , , , , , ,- , $ 100.00 Suppl i es . . . . . . . . . . . . . . . . . . . . . $ 300.00 Town Meeting Costs Two Town Meetings . . . . . . . . . . . . . . . . $ 200.00 Petty Cash 12 months @ $20.00 . . . . . . . . . . . . . . . $ 240.00 Communications Printing - 2 notices . . . . . . . . . . . . . . $ 100.00 Del i very - 2 noti ces . . . . . . . . . . . . . . 365.00 Newspaper . . . . . . . . . . . . . . . . . . . . 2,400.00 Special Projects . . . . . . . . . . . . . . . . 235.00 �3, 00 00 TOTAL $13,000.00 District 12 CD Year III Bud�et (July 1, 1977 - June 30, 1978) Community Orgainze_r . . . . . . . . . . . . . . $12,840.00 Contract for Services . . . . . . . . . . . . 2,400.00 Frint�es . . . . . . . . . . . . . . . . . . 2,000.00 Rent . . . . . . . . . . . �. . . . . . . . . . ' 1,500:00 Maintenance/Utilities . . . . . . . . . . . . . 1,900:00 Communication . . . . . . . . . . . . . . . . . 3,500.00 Supplies/Services . . . . . . . . . . . . . . . 550.00 Xerox . . . . . . . . . . . . . . . . . . . . 780.00 C ont in�ency . . . . . . . . . . . . . . . . . . 500.00 $25,970.00 � - � �C��l � 93 . . CITY-WIDE EXPENSES Districts l , 13, 14 & 15 (Up to $1 ,500 per district for recognition expenses) . . . . . . . . . . . . . . . . . . . $ 6,000.00 - Early Notification System - City-Wide . . . . . . . 15,000.00 21 ,000.00