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01-338�^..�� L Presented By Council File # �� RESOLUTION e r°°" �''°°� � � i i d7Q CITY OF SAINT PAUL, MINNESOTA Referred To Committee: Date � 1 WHEREAS, the City of Saint Paul was issued a Storm Water Discharge Permit from the Minnesota 2 Pollution Controi Agency on December 1, 2000; and 3 4 WHEREAS, under the conditions of this permit the City of Saint Pau! is requ+red to conduct a 5 watershed education program throughout the three year permit; and 6 7 WHEREAS, the City of Saint Paul has an existing Storm Drain Stenciling Education Program 8 coordinated by the Friends of the Mississippi River; and 9 10 WHEREAS, the Friends of the Mississippi River has the knowledge and experience to conduct the 11 expanded Storm Drain Stenciling Education Program. 12 13 NOW THEREFORE BE IT RESOLVED, by the City of Saint Paul that the Department of Public 14 Works is authorized to enter into the attached agreement with the Friends of the Mississippi River, 15 and be it, �s 17 FINALLY RESOLVED, by the City of Saint Paul that the Mayor and the proper City officials are 18 authorized to execute the attached agreement on behalf of the City of Saint Paul. 19 20 21 22 23 24 25 Requested by Department of: Public Works By � � /�--�-► Adopted by Council: Date �„� 1�� ! Form Approved by City Attorney Adoption Certified by Council Secretary �'��/L�" ° ' U ��/V� �• ��. �/ By: B �" �--�aa � Q-'°–� Approved by Mayor for Submission to Council Approved by yor: D o � %7 �� , By: %U 1%"� By; � O/-338 � DEPARTMEM/OFFICE/COUNCIL DA7E INITIA'fED Publicworks 3/14/Ol G E N SHEET No. ?� �17Q COf�trACTPERSONBPHONE INI AiE INITIAI/DATE � �cincourici� Anne Weber 266-6245 �" � �TVnrrowaev '�.e2t ❑G�nc�K MUSTBEONCOUNCILAGENDABV(DA'f� ROUiiNG g�p�E7p�qE�TOR �FlNANCEAIX'qUNTING OqD6i � �MAYOR(OflA$$ISTMfI) � OTALiOFSIGNATUREPAGES _ (CLJPALLLOCA770NSFORSIGNqNR� �� O �DEPi.A(.`COl1NTANT C REQUESTED pprove the attached resolurion authorizing the Department of Public Works to enter into an agreement with the riends of the Mississippi River (FMR) to coordinate the City's Storm Drain Stenciling Fducarion Prograw. RECOMMENDATIONS: Appmve (A) a PejeG (R) p�gprypL SERVICE CONTRACTS MUSf ANSWER THE FOLLOWING �UESTIONS_ PLANNING COMMISSION _CML SEANCE COMMI$$ION �, Has this persoNfirtn ever vrorked untler a contrac[ for Mis tlepaMieni? CIBCOrm.U7TEE � NO — — 2 Has ttiis persoNfirtn ever been a dty empbyee? � S7AFF � YES NO DISTRICT COUNCI� 3. Does this person/firtn possess a ski�l fwt rwrmaly possessed by any curreM ciry $UPPORTS WHICH COUNCIL O&IECTiVE? employee? YES NO INITIATING PROBLEM, ISSUE, OPPOHTUNITV (WHO, WHAT, WHEN, WHERE, WHh: The City of Saint Paul was issued a Storm Water Dischazge Permit from the Minnesota Po1luUon Control Agency on December 1, 2000. Under the condi6ons of this pernut, the City is required to conduct a watershed education program. The attached agreement is for the FMR to coordinate the 2001 and 2002 Storm Drain Stenciling Education Program. FMR has been successfully coordinating the stenciling program since 1995. The cost of this two yeaz agreement is $54,500. The annual cost is $21,720 in 2001 and $32,780 in 2002. ADVANTAGESIFAPPROVED: Saint Paul will be in compliance with its federally mandated storm water discharge permit. DISADVAM'AGES IF APPROVED: None �� a�.�1�£ G � Cl� ��a� �,,,� - . DISADVANTAGES IF NOT APPROVED This positive, well received program will be scaled down. The experience gained from years of coordination by the Friends of the Mississippi River will not be utilized. e YP N � �� ,�� -�%t: _d„ �.�n. __: �:E �.:,,�� i`:,°�,' .J � �C€�� OTAL AMOUM OF7RANSACTION 5 54.500.00 COST/REVENUE BUDGE7ED (CIRCLE ONE) YES No FUNDING SOURCE SeWeI SCI�VICB �''llIlCl 260 ° ACTiV11Y NUMBER 260-22225-0219. FINANQAL INFORMATIOM (EXPLAIN) O //-335 CITY Contract No. AGREEMENT AN AGREEMENT, dated this of , 2001, by and between the CITY OF SAINT PAUL, Minnesota, hereinafter called the "CITY" and Friends of the Mississippi River, 46 East Fourth Street, Suite 606, Saint Paul, MN 55101, hereinafter called "FMR". WHEREAS, the CITY is in the process of conducting a Storm Drain Stenciling Education Program; and WHEREAS, the CITY desires to engage FMR to perform certain professional services in accordance with this Agreement; and WHEREAS, FMR desires to provide such professional services in accordance with this Agreement; NOW, THEREFORE, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, the C1TY and FMR agree as follows: SECTION 1. Project Objectives The Storm Drain Stenciling Education Program is designed to meet the following objectives: — To stencil storm drains with the message "Please Don't Pollute - Drains to River," and distribute educational door hangers to residents and businesses in the stenciled neighborhoods. — To involve community residents in hands on learning experiences about urban runoff pollution and ways to prevent it. — To facilitate school service learning initiatives that include storm drain stenciling as a key component. SECTION 2. Scope of Services The CITY does hereby retain FMR to furnish professional services. Specifically, FMR agrees to perform the following tasks associated with Saint Paul's Storm Drain Stenciling Education Program: Task 1. Meet pro�ct ob'�ctives Implement the following activities to meet the project objectives: — Identify and organize approximately 1,200 volunteers to stencil at least 2,800 storm drains and distribute 12,000 door hangers within the City of Saint Paul during each year of the project. — Provide a 30-minute education orientation to each volunteer group that participates in the stenciling project. — Provide an additional one-hour lesson on urban runoff pollution with school students that participate in storm drain stenciling (approximately 40-50% of the 1,200 volunteers). Page 1 of 6 ai-33 � - Provide a training workshop for St. Paul teachers on storm drain stenciling and water qualEty classroorr2 activities that complement the service project. - Present three community workshops for city residents on urban runoff pollution and ways to prevent it. - Develop and implement an evaluation system to determine project effectiveness - Coordinate the purchase, maintenance and storage of all stenciling supplies and equipment. Task 2. Staff Coordination Provide a coordinator to run the day-to-day operations oi the project. This individual will have a good working knowledge of Saint Paul and the range of volunteer groups. The FMR coordinator will carry out the project under the direct supervision of the FMR Outreach Director. Task 3. Project kick off meetina FMFt will schedule a project kick-off ineeting with the CITY's project manager. Task 4. Identify and recruit volunteer groups. Continue to build on the volunteer base, which has been established in recent years. Outreach to schools, neighborhood councils, scouts, service groups, summer youth projects, YM/WCA's, corporations and other groups. Target schools that are interested in building an educational unit around the stenciling project and/or who participate in teacher workshops. Maintain a database of organizations and individuals involved in the stenciling program.. Task 5. Train volunteers and grouo leaders Train volunteers and provide an educational introduction to the project, including the goals and objectives of the project, stenciling procedures and safety concerns. In some cases, volunteer stenciling leaders will be identified and trained to lead stenciling parties throughout the season. Task 6. Coordinate stenciling logistics Coordinate organization and logistics for all stenciling parties. This includes: providing street maps and stenciling kits to all parties, tracking drains stenciled and door hangers distributed, and ensuring that the activities are conducted in an efficient and safe manner. Task 7. Provide service learning for school groups Schools that volunteer for storm drain stenciling will receive additional classroom time with FMR staff. FMR will work with approximately 18 Saint Paul classrooms each year and provide each class with a one-hour lesson that reinforces the concepts of urban runoff pollution and ways to prevent it. Hands-on education techniques will be employed in these lessons, and teachers wi{1 be given additional activity ideas to incorporate into their science or social studies curriculum. Page 2 of 6 0/-33 b' Task 8. Teacher traininc�and supaort Work with Cairn and Associates to organize and present a teacher workshop and provide ongoing support to teachers who participate in the stenciling project in Saint Paul. Teacher training and support is funded by the Met Councif for 200i and in the project budget 2002. Teacher training and support includes: - Revise, assemble and distribute a resource packet for teachers doing storm drain stenciling to better connect the stenciling activity to classroom curriculum and the Minnesota Graduation Standards. - Plan, actively recruit for, promote and facilitate a workshop for 20 to 30 K-12 teachers in Saint Paul (public and private schools) during February of 2002. The workshop wiil focus on ways to connect storm drain stenciling to curriculum and Minnesota Graduation Standards. Teachers will receive substitute stipends enabling them to attend. - Provide ongoing support by phone, email and regular mail to Saint Paul teachers interested in better connecting the storm drain stenciling to their classroom curriculum and/or the Minnesota Graduation Standards. Task 9. Community Workshops Plan, promote and organize three community workshops designed to increase understanding by residents about urban runoff issues. The workshops will focus on understanding the local watershed, non-point source pollution, and ways to prevent pollution from residential homes and yards from entering the storm sewer system. These workshops are funded by the Met Council for 2001 and included in the project budget for 2002. Task 10. Publicize stenciling events Generate publicity for at least two stenciling groups or events each year. Metropolitan daily newspapers, TV news, and community press wi11 be targeted. Task 11. Proiect evaluation Develop a system to evaluate the effectiveness of participating in stenciling. A pre and post test will be implement with a variety of groups and a summary of results will be distributed to the Metro WaterShed Partners and other interested groups. Task 12. Equipment and supplies Coordinate the purchase and storage of stenciling supplies. All supplies will be the property of the City of Saint Paul. A{imited number of supplies are funded by the Met Council for 2001. - A two-year supply of 300 stencils will be produced that read: "Please! Don't Pollute! Drains to River." - Paint for stenciling storm drains in Saint Paul will be purchased each year. - Saint Paul currently owns 15 complete stenciling kits. The equivalent of five kits will be purchased each year for replacement supplies. Each kit contains: 2 traffic cones, 4 safety vests, 1 brush, 1 broom, 1 bucket, 1 clipboard, 4 pairs of goggles and a box of disposable plastic gloves. Page 3 of 6 0/-33 $ Task 13. Reports Submit written reports to Public Works on July 25"' and October 30` of each year. interim reports to detail activities and accomplishments to date as well as projected activities. Final report to include: — A summary of stenciling events including group name, contact person and phone number, location of stenciling, number of volunteers, number of storm drains stenciled and the number of door hangers distributed. — Copies of any media coverage and photos of a minimum of two stenciling events. — An inventory of equipment and supplies. — Recommendations for changes or improvements. SECTION 3. Changes in Sco�e of Services The CITY or FMR may request changes that would increase, decrease, or otherwise modify the "Scope of Services". SECTION 4. Project Timeline The services to be rendered by FMR shall be commenced upon execution of this agreement and completed by October 30, 2002. SECTION 5. Delavs In the event there are delays caused by actions beyond the control of FMR, which change the completion time, the CITY will grant to FMR reasonable extensions of the contract time. SECTION 6. Termination This Agreement may be terminated by the CITY or FMR for any reason whatsoever, at any time, upon the receipt of written notice of termination by either parry. Copies of all data, reports, programs and other written information prepared by FMR prior to said termination shall become the property of the CITY and delivered to the CITY. Such termination shall not affect any legal right of the CITY or FMR against either party for any breach of this Agreement. SECTION 7. Representative of CITY and FMR (a) The CITY has designated Anne Weber to serve as manager of this Agreement, who shall be responsible for a11 communications related to the day-to-day conduct of the Agreement. The designated representative shall have the authority to transmit instructions, receive information, and interpret and define the CITY'S policy and decisions pertinent to the work covered by this Agreement. (b) FMR has designated Irene Jones, FMR's outreach director, as the project manager, who shall be authorized to act on behalf of FMR regarding all matters involving the conduct of the performance pursuant to this Agreement. SECTION 8. Billing and Payment (a) In consideration for FMR'S faithful performance of this Agreement, the CITY will reimburse FMR for services performed, as determined by the CITY'S representatives and based on itemized statements. Statements to be submitted on April 25` and then with the reports on July 25` and October 30`". Each invoice will be for approximately one-third of the annual project costs. Payment shall be made within thirry (30) days after submission of an invoice by FMR. The CITY shall pay FMR an amount not to exceed the lump sum bid of Fifty-Four Thousand Five Hundred and 00/100 Dollars ($54,500). Annual project costs are $21,720 in 2001 and $32,780 in 2002. Page 4 of 6 0�-33�1 (b) In the event that conditions arise during the course of this Project that would alter the scope of services described in this Agreement for which the C1TY would request additional professional services, FMR must make a request for extra compensation for the additional professional services. Upon Agreement between the CITY and FMR as to the amount of such extra compensation when it has been determined that such an amount exceeds the maximum amount mentioned above, a supplemental to this Agreement will be entered into establishing the scope and extent of the additional professional services. SECTION 9. Records and Dissemination of Information FMR agrees to maintain all books, documents, papers, account records, and other evidences pertaining to work performed under this Agreement in such a manner as will readily conform to the terms of this Agreement and to make such material available at its office at all reasonable times during the Agreement period and for five (5) years from the date of the final payment under the contract for audit or inspection by the CITY or other duly authorized representatives. SECTION 10. Ownership of Documents All deliverable plans and reports that result from FMR'S services under this Agreement shall become the property of the CITY after final payment is made to FMR with no right, title, or interest in said plans or reports vesting in FMR. SECT{ON 11. Indegendent Contractor It is agreed by the parties that, at all times and for all purposes with the scope of the Agreement, the relationship of FMR to the CITY is that of independent contractor and not that of employee. No statement contained in this Agreement shall be construed so as to find FMR an employee of the C{TY, and FMR shall be entitled to none of the rights, privileges, or benefits of Saint Paul employees. SECTION 12. Equal Opportunity Employment FMR agrees that it will abide by Chapter 183 of the Saint Paul Legislative Code. SECTION 13. Services Not Provided For No claim for services provided by FMR not specifically provided for in this agreement will be honored by the CITY. SECTION 14. Entire Agreement It is understood and agreed that the entire Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters hereof. Page 5 of 6 0/ IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. Approved as to form: By �'VLt4,�'✓�' _""� Assistant City Attor ey FUNDING ACCOUNT: GL-260-22225-0219 Department of Public Works CITY OF SAINT PAUL, MINNESOTA � Norm Coleman Mayor g �/'r'L�'G`'�`� e Thomas Eggu Director, Departmen ublic Works � Peter Hames Director, Office of Financial Services FRIENDS OF THE MISSISSIPPI RIVER � Whitney Clark Executive Director Page 6 of 6 �^..�� L Presented By Council File # �� RESOLUTION e r°°" �''°°� � � i i d7Q CITY OF SAINT PAUL, MINNESOTA Referred To Committee: Date � 1 WHEREAS, the City of Saint Paul was issued a Storm Water Discharge Permit from the Minnesota 2 Pollution Controi Agency on December 1, 2000; and 3 4 WHEREAS, under the conditions of this permit the City of Saint Pau! is requ+red to conduct a 5 watershed education program throughout the three year permit; and 6 7 WHEREAS, the City of Saint Paul has an existing Storm Drain Stenciling Education Program 8 coordinated by the Friends of the Mississippi River; and 9 10 WHEREAS, the Friends of the Mississippi River has the knowledge and experience to conduct the 11 expanded Storm Drain Stenciling Education Program. 12 13 NOW THEREFORE BE IT RESOLVED, by the City of Saint Paul that the Department of Public 14 Works is authorized to enter into the attached agreement with the Friends of the Mississippi River, 15 and be it, �s 17 FINALLY RESOLVED, by the City of Saint Paul that the Mayor and the proper City officials are 18 authorized to execute the attached agreement on behalf of the City of Saint Paul. 19 20 21 22 23 24 25 Requested by Department of: Public Works By � � /�--�-► Adopted by Council: Date �„� 1�� Form Approved by City Attorney Adoption Certified by Council Secretary �'��/L�" ° ' U ��/V� �• ��. �/ By: B �" �--�aa � Q-'°–� Approved by Mayor for Submission to Council Approved by yor: D o � %7 �� , By: %U 1%"� By; � O/-338 � DEPARTMEM/OFFICE/COUNCIL DA7E INITIA'fED Publicworks 3/14/Ol G E N SHEET No. ?� �17Q COf�trACTPERSONBPHONE INI AiE INITIAI/DATE � �cincourici� Anne Weber 266-6245 �" � �TVnrrowaev '�.e2t ❑G�nc�K MUSTBEONCOUNCILAGENDABV(DA'f� ROUiiNG g�p�E7p�qE�TOR �FlNANCEAIX'qUNTING OqD6i � �MAYOR(OflA$$ISTMfI) � OTALiOFSIGNATUREPAGES _ (CLJPALLLOCA770NSFORSIGNqNR� �� O �DEPi.A(.`COl1NTANT C REQUESTED pprove the attached resolurion authorizing the Department of Public Works to enter into an agreement with the riends of the Mississippi River (FMR) to coordinate the City's Storm Drain Stenciling Fducarion Prograw. RECOMMENDATIONS: Appmve (A) a PejeG (R) p�gprypL SERVICE CONTRACTS MUSf ANSWER THE FOLLOWING �UESTIONS_ PLANNING COMMISSION _CML SEANCE COMMI$$ION �, Has this persoNfirtn ever vrorked untler a contrac[ for Mis tlepaMieni? CIBCOrm.U7TEE � NO — — 2 Has ttiis persoNfirtn ever been a dty empbyee? � S7AFF � YES NO DISTRICT COUNCI� 3. Does this person/firtn possess a ski�l fwt rwrmaly possessed by any curreM ciry $UPPORTS WHICH COUNCIL O&IECTiVE? employee? YES NO INITIATING PROBLEM, ISSUE, OPPOHTUNITV (WHO, WHAT, WHEN, WHERE, WHh: The City of Saint Paul was issued a Storm Water Dischazge Permit from the Minnesota Po1luUon Control Agency on December 1, 2000. Under the condi6ons of this pernut, the City is required to conduct a watershed education program. The attached agreement is for the FMR to coordinate the 2001 and 2002 Storm Drain Stenciling Education Program. FMR has been successfully coordinating the stenciling program since 1995. The cost of this two yeaz agreement is $54,500. The annual cost is $21,720 in 2001 and $32,780 in 2002. ADVANTAGESIFAPPROVED: Saint Paul will be in compliance with its federally mandated storm water discharge permit. DISADVAM'AGES IF APPROVED: None �� a�.�1�£ G � Cl� ��a� �,,,� - . DISADVANTAGES IF NOT APPROVED This positive, well received program will be scaled down. The experience gained from years of coordination by the Friends of the Mississippi River will not be utilized. e YP N � �� ,�� -�%t: _d„ �.�n. __: �:E �.:,,�� i`:,°�,' .J � �C€�� OTAL AMOUM OF7RANSACTION 5 54.500.00 COST/REVENUE BUDGE7ED (CIRCLE ONE) YES No FUNDING SOURCE SeWeI SCI�VICB �''llIlCl 260 ° ACTiV11Y NUMBER 260-22225-0219. FINANQAL INFORMATIOM (EXPLAIN) O //-335 CITY Contract No. AGREEMENT AN AGREEMENT, dated this of , 2001, by and between the CITY OF SAINT PAUL, Minnesota, hereinafter called the "CITY" and Friends of the Mississippi River, 46 East Fourth Street, Suite 606, Saint Paul, MN 55101, hereinafter called "FMR". WHEREAS, the CITY is in the process of conducting a Storm Drain Stenciling Education Program; and WHEREAS, the CITY desires to engage FMR to perform certain professional services in accordance with this Agreement; and WHEREAS, FMR desires to provide such professional services in accordance with this Agreement; NOW, THEREFORE, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, the C1TY and FMR agree as follows: SECTION 1. Project Objectives The Storm Drain Stenciling Education Program is designed to meet the following objectives: — To stencil storm drains with the message "Please Don't Pollute - Drains to River," and distribute educational door hangers to residents and businesses in the stenciled neighborhoods. — To involve community residents in hands on learning experiences about urban runoff pollution and ways to prevent it. — To facilitate school service learning initiatives that include storm drain stenciling as a key component. SECTION 2. Scope of Services The CITY does hereby retain FMR to furnish professional services. Specifically, FMR agrees to perform the following tasks associated with Saint Paul's Storm Drain Stenciling Education Program: Task 1. Meet pro�ct ob'�ctives Implement the following activities to meet the project objectives: — Identify and organize approximately 1,200 volunteers to stencil at least 2,800 storm drains and distribute 12,000 door hangers within the City of Saint Paul during each year of the project. — Provide a 30-minute education orientation to each volunteer group that participates in the stenciling project. — Provide an additional one-hour lesson on urban runoff pollution with school students that participate in storm drain stenciling (approximately 40-50% of the 1,200 volunteers). Page 1 of 6 ai-33 � - Provide a training workshop for St. Paul teachers on storm drain stenciling and water qualEty classroorr2 activities that complement the service project. - Present three community workshops for city residents on urban runoff pollution and ways to prevent it. - Develop and implement an evaluation system to determine project effectiveness - Coordinate the purchase, maintenance and storage of all stenciling supplies and equipment. Task 2. Staff Coordination Provide a coordinator to run the day-to-day operations oi the project. This individual will have a good working knowledge of Saint Paul and the range of volunteer groups. The FMR coordinator will carry out the project under the direct supervision of the FMR Outreach Director. Task 3. Project kick off meetina FMFt will schedule a project kick-off ineeting with the CITY's project manager. Task 4. Identify and recruit volunteer groups. Continue to build on the volunteer base, which has been established in recent years. Outreach to schools, neighborhood councils, scouts, service groups, summer youth projects, YM/WCA's, corporations and other groups. Target schools that are interested in building an educational unit around the stenciling project and/or who participate in teacher workshops. Maintain a database of organizations and individuals involved in the stenciling program.. Task 5. Train volunteers and grouo leaders Train volunteers and provide an educational introduction to the project, including the goals and objectives of the project, stenciling procedures and safety concerns. In some cases, volunteer stenciling leaders will be identified and trained to lead stenciling parties throughout the season. Task 6. Coordinate stenciling logistics Coordinate organization and logistics for all stenciling parties. This includes: providing street maps and stenciling kits to all parties, tracking drains stenciled and door hangers distributed, and ensuring that the activities are conducted in an efficient and safe manner. Task 7. Provide service learning for school groups Schools that volunteer for storm drain stenciling will receive additional classroom time with FMR staff. FMR will work with approximately 18 Saint Paul classrooms each year and provide each class with a one-hour lesson that reinforces the concepts of urban runoff pollution and ways to prevent it. Hands-on education techniques will be employed in these lessons, and teachers wi{1 be given additional activity ideas to incorporate into their science or social studies curriculum. Page 2 of 6 0/-33 b' Task 8. Teacher traininc�and supaort Work with Cairn and Associates to organize and present a teacher workshop and provide ongoing support to teachers who participate in the stenciling project in Saint Paul. Teacher training and support is funded by the Met Councif for 200i and in the project budget 2002. Teacher training and support includes: - Revise, assemble and distribute a resource packet for teachers doing storm drain stenciling to better connect the stenciling activity to classroom curriculum and the Minnesota Graduation Standards. - Plan, actively recruit for, promote and facilitate a workshop for 20 to 30 K-12 teachers in Saint Paul (public and private schools) during February of 2002. The workshop wiil focus on ways to connect storm drain stenciling to curriculum and Minnesota Graduation Standards. Teachers will receive substitute stipends enabling them to attend. - Provide ongoing support by phone, email and regular mail to Saint Paul teachers interested in better connecting the storm drain stenciling to their classroom curriculum and/or the Minnesota Graduation Standards. Task 9. Community Workshops Plan, promote and organize three community workshops designed to increase understanding by residents about urban runoff issues. The workshops will focus on understanding the local watershed, non-point source pollution, and ways to prevent pollution from residential homes and yards from entering the storm sewer system. These workshops are funded by the Met Council for 2001 and included in the project budget for 2002. Task 10. Publicize stenciling events Generate publicity for at least two stenciling groups or events each year. Metropolitan daily newspapers, TV news, and community press wi11 be targeted. Task 11. Proiect evaluation Develop a system to evaluate the effectiveness of participating in stenciling. A pre and post test will be implement with a variety of groups and a summary of results will be distributed to the Metro WaterShed Partners and other interested groups. Task 12. Equipment and supplies Coordinate the purchase and storage of stenciling supplies. All supplies will be the property of the City of Saint Paul. A{imited number of supplies are funded by the Met Council for 2001. - A two-year supply of 300 stencils will be produced that read: "Please! Don't Pollute! Drains to River." - Paint for stenciling storm drains in Saint Paul will be purchased each year. - Saint Paul currently owns 15 complete stenciling kits. The equivalent of five kits will be purchased each year for replacement supplies. Each kit contains: 2 traffic cones, 4 safety vests, 1 brush, 1 broom, 1 bucket, 1 clipboard, 4 pairs of goggles and a box of disposable plastic gloves. Page 3 of 6 0/-33 $ Task 13. Reports Submit written reports to Public Works on July 25"' and October 30` of each year. interim reports to detail activities and accomplishments to date as well as projected activities. Final report to include: — A summary of stenciling events including group name, contact person and phone number, location of stenciling, number of volunteers, number of storm drains stenciled and the number of door hangers distributed. — Copies of any media coverage and photos of a minimum of two stenciling events. — An inventory of equipment and supplies. — Recommendations for changes or improvements. SECTION 3. Changes in Sco�e of Services The CITY or FMR may request changes that would increase, decrease, or otherwise modify the "Scope of Services". SECTION 4. Project Timeline The services to be rendered by FMR shall be commenced upon execution of this agreement and completed by October 30, 2002. SECTION 5. Delavs In the event there are delays caused by actions beyond the control of FMR, which change the completion time, the CITY will grant to FMR reasonable extensions of the contract time. SECTION 6. Termination This Agreement may be terminated by the CITY or FMR for any reason whatsoever, at any time, upon the receipt of written notice of termination by either parry. Copies of all data, reports, programs and other written information prepared by FMR prior to said termination shall become the property of the CITY and delivered to the CITY. Such termination shall not affect any legal right of the CITY or FMR against either party for any breach of this Agreement. SECTION 7. Representative of CITY and FMR (a) The CITY has designated Anne Weber to serve as manager of this Agreement, who shall be responsible for a11 communications related to the day-to-day conduct of the Agreement. The designated representative shall have the authority to transmit instructions, receive information, and interpret and define the CITY'S policy and decisions pertinent to the work covered by this Agreement. (b) FMR has designated Irene Jones, FMR's outreach director, as the project manager, who shall be authorized to act on behalf of FMR regarding all matters involving the conduct of the performance pursuant to this Agreement. SECTION 8. Billing and Payment (a) In consideration for FMR'S faithful performance of this Agreement, the CITY will reimburse FMR for services performed, as determined by the CITY'S representatives and based on itemized statements. Statements to be submitted on April 25` and then with the reports on July 25` and October 30`". Each invoice will be for approximately one-third of the annual project costs. Payment shall be made within thirry (30) days after submission of an invoice by FMR. The CITY shall pay FMR an amount not to exceed the lump sum bid of Fifty-Four Thousand Five Hundred and 00/100 Dollars ($54,500). Annual project costs are $21,720 in 2001 and $32,780 in 2002. Page 4 of 6 0�-33�1 (b) In the event that conditions arise during the course of this Project that would alter the scope of services described in this Agreement for which the C1TY would request additional professional services, FMR must make a request for extra compensation for the additional professional services. Upon Agreement between the CITY and FMR as to the amount of such extra compensation when it has been determined that such an amount exceeds the maximum amount mentioned above, a supplemental to this Agreement will be entered into establishing the scope and extent of the additional professional services. SECTION 9. Records and Dissemination of Information FMR agrees to maintain all books, documents, papers, account records, and other evidences pertaining to work performed under this Agreement in such a manner as will readily conform to the terms of this Agreement and to make such material available at its office at all reasonable times during the Agreement period and for five (5) years from the date of the final payment under the contract for audit or inspection by the CITY or other duly authorized representatives. SECTION 10. Ownership of Documents All deliverable plans and reports that result from FMR'S services under this Agreement shall become the property of the CITY after final payment is made to FMR with no right, title, or interest in said plans or reports vesting in FMR. SECT{ON 11. Indegendent Contractor It is agreed by the parties that, at all times and for all purposes with the scope of the Agreement, the relationship of FMR to the CITY is that of independent contractor and not that of employee. No statement contained in this Agreement shall be construed so as to find FMR an employee of the C{TY, and FMR shall be entitled to none of the rights, privileges, or benefits of Saint Paul employees. SECTION 12. Equal Opportunity Employment FMR agrees that it will abide by Chapter 183 of the Saint Paul Legislative Code. SECTION 13. Services Not Provided For No claim for services provided by FMR not specifically provided for in this agreement will be honored by the CITY. SECTION 14. Entire Agreement It is understood and agreed that the entire Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters hereof. Page 5 of 6 0/ IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. Approved as to form: By �'VLt4,�'✓�' _""� Assistant City Attor ey FUNDING ACCOUNT: GL-260-22225-0219 Department of Public Works CITY OF SAINT PAUL, MINNESOTA � Norm Coleman Mayor g �/'r'L�'G`'�`� e Thomas Eggu Director, Departmen ublic Works � Peter Hames Director, Office of Financial Services FRIENDS OF THE MISSISSIPPI RIVER � Whitney Clark Executive Director Page 6 of 6 �^..�� L Presented By Council File # �� RESOLUTION e r°°" �''°°� � � i i d7Q CITY OF SAINT PAUL, MINNESOTA Referred To Committee: Date � 1 WHEREAS, the City of Saint Paul was issued a Storm Water Discharge Permit from the Minnesota 2 Pollution Controi Agency on December 1, 2000; and 3 4 WHEREAS, under the conditions of this permit the City of Saint Pau! is requ+red to conduct a 5 watershed education program throughout the three year permit; and 6 7 WHEREAS, the City of Saint Paul has an existing Storm Drain Stenciling Education Program 8 coordinated by the Friends of the Mississippi River; and 9 10 WHEREAS, the Friends of the Mississippi River has the knowledge and experience to conduct the 11 expanded Storm Drain Stenciling Education Program. 12 13 NOW THEREFORE BE IT RESOLVED, by the City of Saint Paul that the Department of Public 14 Works is authorized to enter into the attached agreement with the Friends of the Mississippi River, 15 and be it, �s 17 FINALLY RESOLVED, by the City of Saint Paul that the Mayor and the proper City officials are 18 authorized to execute the attached agreement on behalf of the City of Saint Paul. 19 20 21 22 23 24 25 Requested by Department of: Public Works By � � /�--�-► Adopted by Council: Date �„� 1�� Form Approved by City Attorney Adoption Certified by Council Secretary �'��/L�" ° ' U ��/V� �• ��. �/ By: B �" �--�aa � Q-'°–� Approved by Mayor for Submission to Council Approved by yor: D o � %7 �� , By: %U 1%"� By; � O/-338 � DEPARTMEM/OFFICE/COUNCIL DA7E INITIA'fED Publicworks 3/14/Ol G E N SHEET No. ?� �17Q COf�trACTPERSONBPHONE INI AiE INITIAI/DATE � �cincourici� Anne Weber 266-6245 �" � �TVnrrowaev '�.e2t ❑G�nc�K MUSTBEONCOUNCILAGENDABV(DA'f� ROUiiNG g�p�E7p�qE�TOR �FlNANCEAIX'qUNTING OqD6i � �MAYOR(OflA$$ISTMfI) � OTALiOFSIGNATUREPAGES _ (CLJPALLLOCA770NSFORSIGNqNR� �� O �DEPi.A(.`COl1NTANT C REQUESTED pprove the attached resolurion authorizing the Department of Public Works to enter into an agreement with the riends of the Mississippi River (FMR) to coordinate the City's Storm Drain Stenciling Fducarion Prograw. RECOMMENDATIONS: Appmve (A) a PejeG (R) p�gprypL SERVICE CONTRACTS MUSf ANSWER THE FOLLOWING �UESTIONS_ PLANNING COMMISSION _CML SEANCE COMMI$$ION �, Has this persoNfirtn ever vrorked untler a contrac[ for Mis tlepaMieni? CIBCOrm.U7TEE � NO — — 2 Has ttiis persoNfirtn ever been a dty empbyee? � S7AFF � YES NO DISTRICT COUNCI� 3. Does this person/firtn possess a ski�l fwt rwrmaly possessed by any curreM ciry $UPPORTS WHICH COUNCIL O&IECTiVE? employee? YES NO INITIATING PROBLEM, ISSUE, OPPOHTUNITV (WHO, WHAT, WHEN, WHERE, WHh: The City of Saint Paul was issued a Storm Water Dischazge Permit from the Minnesota Po1luUon Control Agency on December 1, 2000. Under the condi6ons of this pernut, the City is required to conduct a watershed education program. The attached agreement is for the FMR to coordinate the 2001 and 2002 Storm Drain Stenciling Education Program. FMR has been successfully coordinating the stenciling program since 1995. The cost of this two yeaz agreement is $54,500. The annual cost is $21,720 in 2001 and $32,780 in 2002. ADVANTAGESIFAPPROVED: Saint Paul will be in compliance with its federally mandated storm water discharge permit. DISADVAM'AGES IF APPROVED: None �� a�.�1�£ G � Cl� ��a� �,,,� - . DISADVANTAGES IF NOT APPROVED This positive, well received program will be scaled down. The experience gained from years of coordination by the Friends of the Mississippi River will not be utilized. e YP N � �� ,�� -�%t: _d„ �.�n. __: �:E �.:,,�� i`:,°�,' .J � �C€�� OTAL AMOUM OF7RANSACTION 5 54.500.00 COST/REVENUE BUDGE7ED (CIRCLE ONE) YES No FUNDING SOURCE SeWeI SCI�VICB �''llIlCl 260 ° ACTiV11Y NUMBER 260-22225-0219. FINANQAL INFORMATIOM (EXPLAIN) O //-335 CITY Contract No. AGREEMENT AN AGREEMENT, dated this of , 2001, by and between the CITY OF SAINT PAUL, Minnesota, hereinafter called the "CITY" and Friends of the Mississippi River, 46 East Fourth Street, Suite 606, Saint Paul, MN 55101, hereinafter called "FMR". WHEREAS, the CITY is in the process of conducting a Storm Drain Stenciling Education Program; and WHEREAS, the CITY desires to engage FMR to perform certain professional services in accordance with this Agreement; and WHEREAS, FMR desires to provide such professional services in accordance with this Agreement; NOW, THEREFORE, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, the C1TY and FMR agree as follows: SECTION 1. Project Objectives The Storm Drain Stenciling Education Program is designed to meet the following objectives: — To stencil storm drains with the message "Please Don't Pollute - Drains to River," and distribute educational door hangers to residents and businesses in the stenciled neighborhoods. — To involve community residents in hands on learning experiences about urban runoff pollution and ways to prevent it. — To facilitate school service learning initiatives that include storm drain stenciling as a key component. SECTION 2. Scope of Services The CITY does hereby retain FMR to furnish professional services. Specifically, FMR agrees to perform the following tasks associated with Saint Paul's Storm Drain Stenciling Education Program: Task 1. Meet pro�ct ob'�ctives Implement the following activities to meet the project objectives: — Identify and organize approximately 1,200 volunteers to stencil at least 2,800 storm drains and distribute 12,000 door hangers within the City of Saint Paul during each year of the project. — Provide a 30-minute education orientation to each volunteer group that participates in the stenciling project. — Provide an additional one-hour lesson on urban runoff pollution with school students that participate in storm drain stenciling (approximately 40-50% of the 1,200 volunteers). Page 1 of 6 ai-33 � - Provide a training workshop for St. Paul teachers on storm drain stenciling and water qualEty classroorr2 activities that complement the service project. - Present three community workshops for city residents on urban runoff pollution and ways to prevent it. - Develop and implement an evaluation system to determine project effectiveness - Coordinate the purchase, maintenance and storage of all stenciling supplies and equipment. Task 2. Staff Coordination Provide a coordinator to run the day-to-day operations oi the project. This individual will have a good working knowledge of Saint Paul and the range of volunteer groups. The FMR coordinator will carry out the project under the direct supervision of the FMR Outreach Director. Task 3. Project kick off meetina FMFt will schedule a project kick-off ineeting with the CITY's project manager. Task 4. Identify and recruit volunteer groups. Continue to build on the volunteer base, which has been established in recent years. Outreach to schools, neighborhood councils, scouts, service groups, summer youth projects, YM/WCA's, corporations and other groups. Target schools that are interested in building an educational unit around the stenciling project and/or who participate in teacher workshops. Maintain a database of organizations and individuals involved in the stenciling program.. Task 5. Train volunteers and grouo leaders Train volunteers and provide an educational introduction to the project, including the goals and objectives of the project, stenciling procedures and safety concerns. In some cases, volunteer stenciling leaders will be identified and trained to lead stenciling parties throughout the season. Task 6. Coordinate stenciling logistics Coordinate organization and logistics for all stenciling parties. This includes: providing street maps and stenciling kits to all parties, tracking drains stenciled and door hangers distributed, and ensuring that the activities are conducted in an efficient and safe manner. Task 7. Provide service learning for school groups Schools that volunteer for storm drain stenciling will receive additional classroom time with FMR staff. FMR will work with approximately 18 Saint Paul classrooms each year and provide each class with a one-hour lesson that reinforces the concepts of urban runoff pollution and ways to prevent it. Hands-on education techniques will be employed in these lessons, and teachers wi{1 be given additional activity ideas to incorporate into their science or social studies curriculum. Page 2 of 6 0/-33 b' Task 8. Teacher traininc�and supaort Work with Cairn and Associates to organize and present a teacher workshop and provide ongoing support to teachers who participate in the stenciling project in Saint Paul. Teacher training and support is funded by the Met Councif for 200i and in the project budget 2002. Teacher training and support includes: - Revise, assemble and distribute a resource packet for teachers doing storm drain stenciling to better connect the stenciling activity to classroom curriculum and the Minnesota Graduation Standards. - Plan, actively recruit for, promote and facilitate a workshop for 20 to 30 K-12 teachers in Saint Paul (public and private schools) during February of 2002. The workshop wiil focus on ways to connect storm drain stenciling to curriculum and Minnesota Graduation Standards. Teachers will receive substitute stipends enabling them to attend. - Provide ongoing support by phone, email and regular mail to Saint Paul teachers interested in better connecting the storm drain stenciling to their classroom curriculum and/or the Minnesota Graduation Standards. Task 9. Community Workshops Plan, promote and organize three community workshops designed to increase understanding by residents about urban runoff issues. The workshops will focus on understanding the local watershed, non-point source pollution, and ways to prevent pollution from residential homes and yards from entering the storm sewer system. These workshops are funded by the Met Council for 2001 and included in the project budget for 2002. Task 10. Publicize stenciling events Generate publicity for at least two stenciling groups or events each year. Metropolitan daily newspapers, TV news, and community press wi11 be targeted. Task 11. Proiect evaluation Develop a system to evaluate the effectiveness of participating in stenciling. A pre and post test will be implement with a variety of groups and a summary of results will be distributed to the Metro WaterShed Partners and other interested groups. Task 12. Equipment and supplies Coordinate the purchase and storage of stenciling supplies. All supplies will be the property of the City of Saint Paul. A{imited number of supplies are funded by the Met Council for 2001. - A two-year supply of 300 stencils will be produced that read: "Please! Don't Pollute! Drains to River." - Paint for stenciling storm drains in Saint Paul will be purchased each year. - Saint Paul currently owns 15 complete stenciling kits. The equivalent of five kits will be purchased each year for replacement supplies. Each kit contains: 2 traffic cones, 4 safety vests, 1 brush, 1 broom, 1 bucket, 1 clipboard, 4 pairs of goggles and a box of disposable plastic gloves. Page 3 of 6 0/-33 $ Task 13. Reports Submit written reports to Public Works on July 25"' and October 30` of each year. interim reports to detail activities and accomplishments to date as well as projected activities. Final report to include: — A summary of stenciling events including group name, contact person and phone number, location of stenciling, number of volunteers, number of storm drains stenciled and the number of door hangers distributed. — Copies of any media coverage and photos of a minimum of two stenciling events. — An inventory of equipment and supplies. — Recommendations for changes or improvements. SECTION 3. Changes in Sco�e of Services The CITY or FMR may request changes that would increase, decrease, or otherwise modify the "Scope of Services". SECTION 4. Project Timeline The services to be rendered by FMR shall be commenced upon execution of this agreement and completed by October 30, 2002. SECTION 5. Delavs In the event there are delays caused by actions beyond the control of FMR, which change the completion time, the CITY will grant to FMR reasonable extensions of the contract time. SECTION 6. Termination This Agreement may be terminated by the CITY or FMR for any reason whatsoever, at any time, upon the receipt of written notice of termination by either parry. Copies of all data, reports, programs and other written information prepared by FMR prior to said termination shall become the property of the CITY and delivered to the CITY. Such termination shall not affect any legal right of the CITY or FMR against either party for any breach of this Agreement. SECTION 7. Representative of CITY and FMR (a) The CITY has designated Anne Weber to serve as manager of this Agreement, who shall be responsible for a11 communications related to the day-to-day conduct of the Agreement. The designated representative shall have the authority to transmit instructions, receive information, and interpret and define the CITY'S policy and decisions pertinent to the work covered by this Agreement. (b) FMR has designated Irene Jones, FMR's outreach director, as the project manager, who shall be authorized to act on behalf of FMR regarding all matters involving the conduct of the performance pursuant to this Agreement. SECTION 8. Billing and Payment (a) In consideration for FMR'S faithful performance of this Agreement, the CITY will reimburse FMR for services performed, as determined by the CITY'S representatives and based on itemized statements. Statements to be submitted on April 25` and then with the reports on July 25` and October 30`". Each invoice will be for approximately one-third of the annual project costs. Payment shall be made within thirry (30) days after submission of an invoice by FMR. The CITY shall pay FMR an amount not to exceed the lump sum bid of Fifty-Four Thousand Five Hundred and 00/100 Dollars ($54,500). Annual project costs are $21,720 in 2001 and $32,780 in 2002. Page 4 of 6 0�-33�1 (b) In the event that conditions arise during the course of this Project that would alter the scope of services described in this Agreement for which the C1TY would request additional professional services, FMR must make a request for extra compensation for the additional professional services. Upon Agreement between the CITY and FMR as to the amount of such extra compensation when it has been determined that such an amount exceeds the maximum amount mentioned above, a supplemental to this Agreement will be entered into establishing the scope and extent of the additional professional services. SECTION 9. Records and Dissemination of Information FMR agrees to maintain all books, documents, papers, account records, and other evidences pertaining to work performed under this Agreement in such a manner as will readily conform to the terms of this Agreement and to make such material available at its office at all reasonable times during the Agreement period and for five (5) years from the date of the final payment under the contract for audit or inspection by the CITY or other duly authorized representatives. SECTION 10. Ownership of Documents All deliverable plans and reports that result from FMR'S services under this Agreement shall become the property of the CITY after final payment is made to FMR with no right, title, or interest in said plans or reports vesting in FMR. SECT{ON 11. Indegendent Contractor It is agreed by the parties that, at all times and for all purposes with the scope of the Agreement, the relationship of FMR to the CITY is that of independent contractor and not that of employee. No statement contained in this Agreement shall be construed so as to find FMR an employee of the C{TY, and FMR shall be entitled to none of the rights, privileges, or benefits of Saint Paul employees. SECTION 12. Equal Opportunity Employment FMR agrees that it will abide by Chapter 183 of the Saint Paul Legislative Code. SECTION 13. Services Not Provided For No claim for services provided by FMR not specifically provided for in this agreement will be honored by the CITY. SECTION 14. Entire Agreement It is understood and agreed that the entire Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters hereof. Page 5 of 6 0/ IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. Approved as to form: By �'VLt4,�'✓�' _""� Assistant City Attor ey FUNDING ACCOUNT: GL-260-22225-0219 Department of Public Works CITY OF SAINT PAUL, MINNESOTA � Norm Coleman Mayor g �/'r'L�'G`'�`� e Thomas Eggu Director, Departmen ublic Works � Peter Hames Director, Office of Financial Services FRIENDS OF THE MISSISSIPPI RIVER � Whitney Clark Executive Director Page 6 of 6