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268427 W Ftl TE -G T V C L ERK COII�ICII I�C V V +f7� P�Nr�K - FINANCE GITY OF SAINT AUL File NO. CA ARY -DEPARTMENT BLUE � MAYOR � � Co cil R-e t � Presented By , � Referred To Committee: te Out of Committee By te WHEREAS, A recent report to the St. Paul Council of Planning Entities entitled "The Development of a System for Linkage of Planning in Human Services" (McDonald and Associates, 1976) stated that up to 277 million dollars was expended in delivering human services in St. Paul-Ramsey County for 1975-76; and WHEREAS, The efficiency and effectiveness of these expenditures could and should be improved; and WHEREAS, There is a need to establish the human services needs of St. Paul-Ramsey County residents including such services as health, recreation, education, welfare, employment, counseling, etc. , and WHEREAS, There is a need for an inventory of all available human services in St. Paul and Ramsey County; and WHf REAS, This information will help all agencies delivering human services to review and evaluate the programs they offer to eliminate duplications of effort and initiate needed new programs; and WHERERS, This evaluation of needs and programs�will improve the delivery of services in Ramsey County and St. Paul by both public and private agencies; and WHEREAS, The most effective way to achieve this needs assessment and inventory is through a joint effort of the service providers in Ramsey County and St. Paul ; and WHEREAS, Representatives of the six agencies, including tk►e Ramsey County, xamsey county Wel�are Department, the Amherst H. Wilder Foundation, the Independent School District #625, the United Way of the St. Paul Area, �qe-��T-Ra��--�6��j�-Ri-a��r�g Go�'��� and the City of Saint Paul , have reviewed .the .al.ter.nati.ves . dv��i.l�abl�e .to compile a comprehensive needs assessment and service inventory; and COUNCILMEN Yeas Nays Requested by Department of: Butler Communi ty Servi ces Hozza In Favor , Hunt Levine _ Against Roedler Sylvester Tedesco � Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary By B� Approved by A�layor: Date Approv ay r for Su issio to Council By BY /� WHITE - CITY GLERK CO1111C11 f(����� (� PINK - FINANCE GITY OF SAINT PAUL 1 CANARV - DEPARTMENT rd< !' � BLUE = MAVOR � Flle NO. - Council Resolution Presented By Refer�ed To Committee: Date Out of Committee By Date WHEREAS, These representatives have recommended that the six agencies be brought into a collaborative, organizational program of information development and information exchange in order to promote the access, increase the utilization, increase the scope, improve the quality, and accelerate the coordination of human services to all residents of Ramsey County; and WHEREAS, It was recorr�nended that a small , private non-profit organization be established to bring the major service providers in St. Paul-Ramsey County together; and WHEREAS, This organization shall be actively involved in improving and reshaping the St. Paul-Ramsey County human service delivery system by making specific organization reform proposals for consideration and decision by the boards of the parties to this agreement; and WHEREAS, The operation of this non-profit organization and its achievement of the goals outlined in the Prospectus for "The Program for Human Services Coordination" will be carefully reviewed and evaluated by the City of Saint Paul on a yearly basis; THEREFORE, BE IT RESOLVED, That the Saint Paul City Council supports the proposal to establjsh a non-profit organization supported by funds from the six major service providers in St. Paul-Ramsey County and will participate in this program to develop and implement more effective services and service delivery systems for residents of St. Paul and Ramsey County, and agrees to appoint two representatives of the City to serve on the Board of this organization; and BE IT FURTHER RESOLVED, That the City of Saint Paul agrees to financially support the proposal in an amount not to exceed $30,000 on an annual basis with the understanding that the other participating organizations contribute a simalar amount and state their interest and intent to participate for a minimum period of three years. COUNC[LMEN Yeas Nays / Requested by Department of: B„tler � Corranuni ty Servi ces Hozza [n Favor Hunt � ' Levine _ Against Roedler �; ,. � ��� 2�0 �nj Form Approved by City Attorney Adopted Council: Date C �fied Pas y ncil Secr�tary BY � ��� ��4 � Approved by Mayor for Submission to Council Approved b ayor. Dat By BY �UBUSHE� ;lAN 2 9 1977 , ����t��y _'0 PROSPECTUS This proposal,developed by the undersigned, is designed to establish a small, private, nonprofit corporation to bring the major service providers in St. Paul-Ramsey County into active collaboration under the title "The Program Foz Human Service Coordination" (or PHSC) e At the present time, there is little knowledge available about the extent and character of the prevailing health and social service problems in the community or about the work of the major agencies which operate within the sub-systems that service these problems, In a recent report to the St. Paul Council of Planning Entities entitled the "Development of a System for Linkage of Planning in Human Services" (McDonald and Associates, 1976) the issue was addressed as follows: "The major providers, planners and key decision-makers involved in the delivery system lack an organized, systematic method of assess- ing the needs and wants of those who are (or are potential) clients of the programs for the purpose of better planning, managing and revising their operations for the benefit of the entire community." This above report also produced a "ballpark" figure of 277 million dollars on human services expenditure in St. Paul-Ramsey County for 1975-76. This proposal for support of PHSC is based on an annual budget of approximately 150,000 dollars (25,000 dollars from each of six major service providers) , or about five-hundreths of one percent (.05 percent) of estimated service expenditure. The return for this modest investment should be a greatly im- proved information base about needs and service patterns in St. Paul-Ramsey County, and the opportunity to explore and implement strategies defined to provide more and better health and social services for each dollar allocated to these programs. In the next few pages the details of the proposal are made clear. If the proposal is to be converted into action, it is vital that the directorship of each of the interested agencies involved in its development approve it and allocate the individual agency's portion of the budget. Such concerted action will inevitably provide the resource structure on which to motify and enhance the scope and quality of human service in St. Paul-Ramsey County, and will notably expand the capacity for productive rational community living--the so-called, "human prospecte" It should be clear from the beg�nning, however, that this proposal is not just another study of service delivery. Rather, its primary purpose is to develop and implement more effective service and service delivery programs for resi- dents of St. Paul and Ramsey County, It is expected that the full weight, resources and influence of the individual organizations involved will be de- ployed in support of the agreed upon recommendations coming from this organi- zation's work. �a • Prospectus � -2- �'���,`�� We believe this this joint venture on behalf of the total community to be worthy of our time, energy and money. Signatories- James Edmunds, Executive Director Leonard Wilkening, Executive Director Ramsey County Welfare Department Amherst H. Wilder Foundation Douglas Young, Assistant to the Supt. William J. Smith Executive Vice President Independent School Dist. �k268 United Way of the St. Paul Area Donald Spaid, Coordinator Robert Piram, Supt, , Parks & Recreation St. Paul City Planning Cammission City of St. Paul ii. PURPOSE AND GOALS ��"�����`� I. PURPOSE To bring together six major community agencies (Attachment 1) into a collabor- ative, organizational program of informat�on development and information ex- change in order to promote the access to, increase the utilization of, increase the scope of, improve the quality of, and accelerate the coordination of human services to all residents of this areae Expectation II. GOALS Year to year 1. To establish an organization which will have responsibility for 1-5 achieving defined annual objectives, which will be funded pri- marity by its members and activated for a period of five years, providing its annual objectives are met. 2. To develop within the body of participating members an improved 1-5 sense of liaison and sharing of knowledge about their individual organizational structures and programs. 3. To establish, insofar as possible, a common set of terms about 1-2 program services and client interventions across the partici- pating members. 4. To assemble information about participating agencies° services, 1-2 and the community utilization of services, 5. To inventory the human service needs of the community served by 2-3 the participating se�vice agenciese 6. To study in depth, the interaction between the community's 1-3 service needs and the services rendered to meet those needs. 7. To consider a range of strategies for changing the existing 2-S pattern of services rendered - such st�ategies as might be formu- lated on a collaborative inter-agency planned basis with the expectation that they would contribute to reducing the disparity between service needs and services rendered, 8. To select and install for a trial period, one, (or more) of the 3-5 possible strategies for conjoint service planning across 'the organization's membership, 9. To assess/evaluate the extient to which each of the initial seven 1-5 goals have been product�vely implemented in a process of annual review and accountabilityo 10. To measure the impact of "goal eight" at such intervals as may 3-5 be desirable to det.ermine its impac� on the accessibility, scope, quality, and coordination of services rendered through the trial strategyo 11. To work intensively to implement new configurations of service and 2-5 service delivery result�ng fr.om this program which demonstrate ad- vantages over existing service and service deliveryo 12. To produce public reports of the five-year experience> 1-S III. END PRODUCTS The expectations attached to each goal in IID provide a frame of reference for accomplishment by which the project can be measured annually. A tentative action plan for achieving program goals is documented under II list- ing a provisional time frame for each goale Program staff assignments will be coordinated to facilitate this action plan as it ultima�ely evolves. Before iiie � Purpose and Goals -2- ��,��;�`�� its final adoption, each participating agency will be expected to review the plan and to contribute to its modification, Attachment II provides examples of indices which would be used to assess the program's goal attainment. It should be clear that these examples are presented to illustrate the process of developing indices of criteria of attainment. The ultimate indices will be constructed only after the final set of goals are agreed upon by member agencies. IV. BUDGET This represents an annualized first year level of operation. Funds should be secured by a set contribution from each member or some figure based upon each organization's annual budget. A commitment to contribute this amount should be made by each participant with an understanding that it is their intention to continue support of this enter- prise for an additional four years, assuming the annual evaluation indicates successful accomplishment of stated goals. (See Attachment 3 for detailed first and second year budgets) Low High Executive Director $ 32,000 - 36,000 Systems/Research Director 25,000 - 30,000 Secretary 10,000 - 11,000 Data Clerk 7,500 - 8,500 Recruitment Costs 3,000 Fringe Benefits 11,920 - 13,365 Computer Time 6,000 Consulting Fee 16,000 Office Supplies 2,500 Office Equipment 4,000 Office Rent 14,000 Telephone Costs 2,000 Postage Costs 1,200 Travel 1,500 Publication Purchase 400 Preparation 1,000 Total $138,020 $147,465 Supportive Data The consulting fee provides funding for a range of service which will be needed in shaping the details and rigor o.f the five-year program. Thus, from time to time, it may be useful to have a demographer, or a statistician, or a mental health consultant available for advice or review of program proposals. Such consultative contact should not only improve the quality and scope of program work but should provide staff with evidence regarding the kind of talent and training which might be employed part or full time in subsequent years of the project, Rental costs are computed at 85� per square foot. Telephone costs are put at 166 dollars/month, while postage is estimated at 100 dollars per month. Travel is estimated at 125 dollars for two professionals and consultants per month. iv. . Purpose and Goals -3- ������`� V. EVALUATION This program should be subject to annual evaluation by a competent organization not connected with any of the members, and should examine goal accamplishment as the major criterion for continuation of the program. (See Attachment 4 for evaluation rationale) VI. ORGANIZATIONAL STRUCTURE A compact between each of the major agencies providing for equal 1ay and pro- fessional presence on a governing body, with some ability to expand the ori- ginal six to include other significant actors and providers of funds, plus some method of involving selected individuals from elements in the community deemed important to the success of the venture. (See Attachment 5 for de- tailed organization structure explanation) v. ATTACHMENTS NUMBER TITLE 1 List of Major Community Agencies 2 Approaches to Goal Attainment 3 Detailed First and Second Year Budgets 4 Evaluation Rationale 5 Organizational Structure vi. � Attachment 1 6--,���� � 4t F ��'�t�,`�}'� Major Community Agencies County of Ramsey Ramsey County Welfare Department City of St. Paul St. Paul School District United Way of the Saint Paul Area Wilder Foundation vii. � Attachment 2 ,� .��,"§'�� Approaches to Goal Attainment 1. To establish an organization which will have responsibility for achieving defined annual objectives which will be funded primarily by its members and activated for a period of five years, providing its annual objectives are met. Proposed Indices A. Year One - To measure the extent to which budgeted staff was recruited at the expected level of competence and within a reasonable t3.me (the first four months) of the initial project year, B. Year One - To measure the extent to which a comprehensive set of program goals are defined and approved by Directors for each of the project's five years. C. Years One to Five - To measure the extent to which participating agencies provide the financial support for the year to year budgets as approved by the Board of Directors (assuming such year to year approval) . D, Years One to Ztao - To measure the extent to which program staff are pro- vided with adequate office space and data processing support for handling their responsibilitiese E. Years One to Five - To measure the extent to which program staff is able to win grant awards for program activity not financially underwritten by participating agencies' budget support. 2. To develop within the body of participating members an improved sense of liaison and sharing of knowledge about their individual organization�l structures and programs. A. Years One to Five - To measure the extent to which representatives fram participating agencies meet annually in connection with the proposed five- year program (the number of ineetings and the number of attendees) . B. Years One to Five - To measure the extent to which representatives from participating agencies develop more accurate and contemporary information (knowledge) of the programs offered by the six participating agencies. C. Years One to Five - To measure the extent to which representatives from participating agencies share with one another information about develop- ing program plans for their individual agencies, D. Years One to Five - To measure the extent to which representatives from participating agencies seek advice and consultation from one another in developing program plans for theix° individual agencfes. 3. To establish insofar as possible a common set of terms about program services and client interventions across the participating agency membership A. Years One to 7.tao - To measure the extent to which staff in participating agencies can reach agreement in establishing common definitions for terms, such as: "client", "act�ve", "termination", "treatment or intervention viii, � Attachment 2 �, � -2- ,.����� event", "geographical unit of analysis", (census tract, school district, etc.) , etc. B. Years One to �ao - To measure the extent to which staff in participating agencies can identify terms and service efforts which are unique to one agency, and which tend to defy the development of shared terminology across agencies (i.e. , group recreational activity) e C. Years One to Two - To measure the extent to which staff in participating agencies design and perfect useful strategies and technologies for protect- ing the rights of clients and for maintaining confidentiality of client- related records in sharing info•rmation on an interagency levele 4. To assemble information about participating agency services, and the cammunity utilization of services. A. Years One to �ao - Having defined, insofar as possible, a basic common language in "3" above for terms like client, etc. , to determine whether participating agencies are (or are not) delivering various kinds of social service (i.e. , service to retardates, to delinquents, to unwed mothers, etce) . B. Years One to 7.tao - To measure the extent to which community residents apply for various k�nds of service in each participating agency and across the collection of participating agencies. C. Years One to 'l�ao - To measure the extent to which cammunity residents re- ceive various kinds of social service in each participating agency (the number of visits o�° contacts) and across the collection of participating agencies. D. Years One to Two - To measure the same service patterns as described in 4.C. in non-participating agencies in whatever degree is possible. 5. To inventory the human service needs of the community served by the participating service agencies, A. Years �ao to Three m To measure the extent to which program staff are able to assemble, catalog, and mainta�.n in readiness for retrieval information available about community demographic, judicial-legal, health, and socio- economic attributes having tc� �o with the quality and style of lffe. B. Years �ao to Three - To measure the extent to which staff is able to supple- ment informaEion already available (5°A) with additional needed cammunity information to pinpo�nt critical areas of high socfal disorder (high cr une, venereal infection, unemployment� disabled aged, school dropout, infant mor- tality, inadequate housing� etco) e C. Years 'I�ao to Three - To measure the extent to which staff is able to estab- lish informational (text and graphic) portraits of cammunity social pathology and establish areas of high service need as x°elated to the types of service which participating agencies consider to be within their domains of responsi= bility, 6. To study in dep�h the interactfon between the cammunity's service needs and the patterns of services rendered to meet �hose needs. Using data collected in "/�" and "5" ix. Attachment 2 � � ����.�� -3- A. Years One to Three - To measure the extent to which program staff is able to describe the relationship between a g�ven array of community needs (�.eo , treating, guiding school dropouts) on the one hand, and the existing service capacities, and potential for expansian in those service capacities of indi- vidual participating agencies with x°espect to those described needsa B. Years One to Three - To measure the extent to which program staff is able to describe the relationship between an array of documented cammunity needs and the existing service capacit�es and potential for expansion in those capacities across participating agenciese 7. To consider a range of strategfes for changin`g the existing pattern of services rendered--such strategies as might be formulated on a collaborative interagency planned basis with the expectation that they would contribute to reducing the disparity between service needs and services renderede Using data collected in "6" A. Years �ao to Five - To measu�°e the extent to which program staff is able to develop reasoned approaches for particip�ting agenc�es so that they can reach greater numbers of people who exhibit specified problems in coping with local community living (marital conf.licts9 unemployment, etc.) . B. Years �ao to Five - To measure the extent to which program staff is able to develop reasoned approaches for participating agencies so that they can im- prove their impact in helping people with specified social living problems cope with these problemse 8. To select and install for a trial period one or more of the possible strategies for conjoint service planning across the participating agency membership, A. Years Three to Five - `To measure the extent to which program staff is able to market and install new service strategies for providing services to cam- munity residents by individual age.ncy or unified interagency collaborative planning within the body of the partie�pating agenciese B. Yeax°s Three to Five - To measure the extent to which program staff find their recommendations fox° change in patterns of service delivery impeded or rejected, and to report and analyze the impediments for the types of resfstance they evoke, 9. To assess/evaluate the extent t� which each of the initial seven goals has been productively implemented in a process of annual �°eview and accountabilityo A. Years One to Five - To measure �he extent �o which goals 1 through 7 are attained at their anticipated points in time to: (1) determine whether the program continues as planned for each of five annual budget periods; (2) to suggest means for isnproving the quality and productivity of the program: (3) to recommend possibil.ities for extending the px°ogram benefits to cam- munity service agencfes not participating directly in the program, B. Years One to Five - To mea�u�e the extent to which goals 1 through 7 are attained at their antic�pated po�nts �n ta.une so as to adjust the five year budget contribution of part�,cipating agencies axid to guide the program staff in requesting extramural funds fo�° complementary projects, .�e • Attachment 2 6� -4- �°����`� 10. To measure the impact of "goal 8" at such intervals as may be desirable to determine its impact on the accessability, scope, quality, and coordination of services. A. Years Three to Five - To measure the extent to which new service strategies reduce "social pathology" in the related community (divorce rate, school drop out, venereal disease, etc.) . B. Years Three to Five - To measure the extent to which new service strategies developed cross participating agencies reduce shopping for service by resi- dents in the related community. C. Years Three to Five - To measure the extent to which new service strategies reduce lag time between apply for and receiving service. D. Years Three to Five - To measure the extent to which new service strategies reduce drop out from remedial programming. 11. To work intensively to implement new configurations of service and service delivery resulting from this program which demonstrate advantages over exist- ing service and service delivery. A. Years Four to Five - To measure the extent to which participating agencies implement new service strategies by integrating existing interagency programs. B. Years Four to Five - To measure the extent to which participating agencies implement new service strategies which try to establish new, needed services. C. Years Four to Five - To measure the extent to which participating agencies implement new service strategies by discontinuing overlapping services. 12. To produce public reports of the five-year program. A. Years One to Five - To measure the extent to which program staff produce and distribute information about successes and failures. B. Years One to Five - To measure the extent to which program staff produce and distribute information about the process of experience in operating the program along with reco�nendations for possible improvement in that experience. xi • Attachment 3 Detailed First and Second Year Budgets ����j�� ;� ',�. _. . .. Year One The budget for the initial year should accammodate expenditures of approximately 135,000 to 150,000 dollars. During the first year recruiting costs and office furnishings/equipment costs will be expected to amount to 6,000 to 7,000 dollars. In succeeding years, these costs should obviously be quite modest. Office space should amount to approxunately; Executive Director 15 x 20 Systems/Research Director 15 x 20 Secretary 10 x 15 Data Clerk 10 x 15 Waiting Room 10 x 12 Conference Roam 15 x 40 or 1,620 square feet. Position Requirements: Executive Director: This position should be filled by an individual who has a minimum of ten years experience in directing canm►unity-oriented, social agency programs, He/she should have proven ability in planning, coordinating, and monitoring agency and interagency work, in developing and justifying budgets, and in marketing innovative programs. Systems/Research Director: This position should be filled by an indivi- dual with at least six years of systems analysis - research experience who is familiar both with descriptive and inferential statistical appli- cations and who has work experience in health and/or social service delivery systems. Secretary: This position should be filled by an individual who possesses superior secretarial and social skills, The incumbent should be prepared to meet the public and be capable of assisting the professional staff in planning meetings, and in representing project work to participating agency staff and their directorships, Data Clerk: This position should be filled by an individual who is meticu- lous in work habit, and comfortable working with numbers and details. The incumbent will be expected to operate a programable desk calculator Year �ao The budget for the second year should accommodate a seven (7) percent increment for staff bxinging salaries and fringe benefits up to 106,000 dollars. Reduc- tions in recruitment cost and office furnishing and equipment should offset this increase in personnel so that the budget should vary little from the first year. During year two, consultation and computer costs should expand particularly in connection with describing community need (see Goal 5) . It is hoped that these expanded costs will be underwritten by applying for supplemental program funds from one or more non-participating foundationsa xii. - Attachment 3 -2- �����!'� Years Three Through Five Personnel expenditures will continue to expand about 7 percent each year as will data collection and data processing costs. It is estimated that the six partici- pating agencies will be asked to contribute (each) another 5-10,000 dollars yearly by the fifth year of the proposed program. xiii. Attachment 4 �, �,�� /��� ;7 P Evaluation Rationale Measurement of success of this project can best be determined by analysis of achievement of stated goals and activities associated with each goal, given the time allocated for their accomplishment. Evaluation methodology, developed for this purpose, will define a clear set of goals and objectives. It will also establish a work plan to satisfy these objectives and establish, prior to the implementation of the work plan objective, reachable criteria which are acceptable to the managers of the project. An evaluator should be secured who has demonstrated ability and experience in this type of evaluation process, He should be secured at the time key staff are employed and should move into the annual work program at significant intervals. He should be prepared to report to the governing body and the project managers at least annually, with suggestions for modification of future goals, objective and work plans based upon information secured and analysis done during the annual cycle. He should make a judgment, secured by information, as to whether or not the project has or has not accomplished what it set about to do and reasons for its success or failure, in addition to any corrective actions needed to be taken. While attention should be directed to the measurement of outcomes and changes observed in the behavior of the Human Services Delivery system attributable to this project's acti•aity, these may be observable only toward the end of the five year program. xiv. . Attachment 5 ������� �� Organizational Structure It is recammended that a small, private, nonprofit corporation be formed which will bring together the major service providers for the purpose of attaining the objectives previously mentioned. It should be reasonably small in size in order to maximize discussion and decision making and the machinery should be kept relatively simple. It is recommended that, at least initially, the six major agencies and a few other contributing foundations be invited to serve on the board. One professional and one lay representative would be appointed to represent each of these six organizations. In addition, any other major contri- buting foundations would also be represented. In order that there might be some i.mpartial community representation, it is suggested that five persons be elected who are not affiliated with any of the major agencies. Representation on the board, therefore, would be as follows: Representatives From: Lay Professional City of Saint Paul 1 1 Ramsey County 1 1 Ramsey County Welfare 1 1 Board of Education 1 1 Wilder Foundation 1 1 United Way 1 1 Other private contributing foundations and agencies - - 6 6 12 Community representatives 5 Total 17 Organization It is suggested that the corporation be organized with the following standing committees: Executive Cammittee -- Would consist of the standing committee chairmen and three others and would recommend major policies to the Board of Directors. Budget and Finance Committee -- Would be responsible �or preparing an annual budget and resources for the support of the organization. Nominating Committee -- Would be responsible for recammending members at large to the Board of Directors and the officers of the corporation. Professional Advisory Committee -- Would be composed of employed members of the agencies who are professional planners, This cammittee would exist for the purpose of reviewing and recommending to the board specific solutions, methods or procedures for carrying out programs and projects approved by the board. xv. Attachment 5 ' � -2- �,���`�`� Program Development Committee -- Would be appointed by the president upon approval of the board and would have responsibility for drafting the overall program of the agency. IBoard of Directors I .i------- � � Executive Committee i–�— "� ._..__ ��_.__.__�__.�___�__._.e___.._ � 1__ Budget & Naminating jprofessional � Program Ad Hoc � Finance � Advisory ? Development � f , , � I I a —_� _ -_ � _.�_. Management Information � System , i _ Resource & Development Library The officers of the corporation would be a president, two vice presidents, a treasurer and a secretary. The Board of Directors would hire an executive director who would be responsible for the employment and assignment of other staff. The Board of Directors should meet at least quarterly. It should approve an annual work plan and a timetable for achievemente It should employ an evaluator and re- ceive his report and act upon his observations and recommendations. It should secure commitments for the funding necessary for this project. 10/13/76 xvi. F,, � OM O Z: Z2/147C5�� R��`:,s 4�8{76 y/ ` . - _._ ._..__. �' : ° . �XPLAN��I OF � �.ST T�: 4RD�RS, ` AititZ3 IIQ�i 8 ' . . ���a?t.� . Uate.: D�en�er 29, 197'6 . . , - T4 s i�lAS�OR GEORGE LAT SML�E ��� R�►er� P. Piram � RE,s Council Resolution su.pporting th�e �stablishment of a� hu�an services. - orga�n�zatic� with tf�e fol1owing agencies: Ramsey� �oiunty We'lfare, � iii�der Faun��tion, School District, Un�ited i�[ay, and'`�C'ity of Saint Paul � ACTZON RE�t3$STE�: - '• �._._._.._....�.._.�,� , �, ' � . ; � ; 7c� b��ter cflardtnate del ivery af human ser��ces by pj���:a�l�p�rfaMrt�,e � _. � a���s in St. R�ul and Ramsey County; . . :: _ PURP4�S8: AI� 1tATIONALE FOR TSIS ACTION: 1Y�Y� Y��li- �����I��i���I �� �I 4 M��� M�� ��Y�i� • . . . . . .. . . . � ' . . ', . � . . . :�.�' �'� ���tase th;� efflciency and effect��en��s of the �277 a�i l�ia� ; tha�t �s .ex{�nded in delivering human seraices in S�: Paul/R�ey C�� �; f n �9�i-7� ; , . , AT�I�iC�iT.S: ' ;Coynctl Res+�riutt�n , � : pra�ra� for �ic�� �err�1� �t^��natt�n �, ; � ''�.� �' L/ r-�� January 20, 1977 To: Members of the St. Paul City Council From: Martin Kellogg, Chairman Highland-Groveland-Macalester Community Association Subject: Proposed Resolution on Planning I understand that you are now considering a proposal to enter into a planning program with other major providers in Rameey County. I agree with you on the importance of coordination and planning to meet the huaian service needs of our community. However, I have some reservations about thie ection and would like to share them with you. I think the scope of the proposed program you are considering is too narrow and lacking in the kind of broad input that is needed for something of thie importance. I believe you need to consider alternative approachea to the planning problems you are attempting to solve. Planning for humsn eervices involves more than the needs of providing agencies for shared data and information and, in fact, needs the means for identifying comiaunity needs and problems through total community involvement. I would hope that you would delay making a decision on this resolution. The issues around planning are extremely complex and ahould be approached carefully. I would urge you to give this resolution more careful 8tudy before approving it. _ • � � C 0 ��. • • A►s i � � o►� �� Paul � ni nit" u � January 20 1977 T0: Members of the City Council Robert Sylvester, President FROM: The Association of St. Paul Co�nnunities Ruth D. Dixon, President RE: Council resolution relating to a propoaed "Program for Human Services" During the last two board meetings, the Board of the Aasociation of St. Paul Communities discussed the support services provided by the Community Planning Organization. I have been directed by the delegates of the 17 member organizations to state our concern about the establishment of a new "planning" agency for human services, and how it relates to the continued exietence of the Community Planning Organization. We fear that in the establishment of this new agency, with committed funding from six of the major human services agenciea, as well as from the City, necessary funding for an alxeady establiahed agency such as the Community Planning Organization will be drained away. Within the last two years, the Community Planning Organization has provided to the Association and individual neighborhood organizations, continual support services to enable these organizations to develop into strong, independent and effective voices for their neighborhoods. Specific services which the Community Planning Organization has been able to provide include organizational training sessions for members of the Association and the Association Board of Directors itself. The Community Planning Organization has provided office space, secretarial assistance and other staff aseietance, and the planning and coordination necessary to provide a community organizer (CETA) for the Aasociation, The availability of this community organizer to the Asaociation at a critical time, allowed the board to re-evaluate their goals and re-organize, expanding the membership from six to aeventeen members currently and ultimately enabling the Asaociation to achieve financial independence. The Community Planning Organization has completed needs assessments for several individual organizations ofthe Association. These needs assessments identified the services needed within neighborhoods and enabled these organizations to work more effectively in IN COOPERATION WITH COMMUNITY PLANIVING �GAN17_ATION,INC. ' 333 SIBLEY ST, ST PAUL, MINN., 55101 te I- 2J'I-8327 y � -2- the accomplishment of major goals. We look to the Community Planning Organization to provide continued services such as these. It alarms us that neighborhood groups were not approached for input into the establishment of this infora►ation gathering service. The needs of com- munity based organizations such as the Association of St. Paul Communities and its member organizations, were not considered. And there is no indication that the �propoaed organization would have the capacity, nor the inclination to provide needed services to us. We see no reason why, given the financial support that you and the other five agencies are conaidering, the Community Planning Organization could not continue to perform the necessary information gathering services which you require and continue to provide the support services which we and other community groups have used so effectively. We urge you not to adopt this resolution and to consider providing the Community Planning Organization with the financial support they have earned.