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96-1079 � _� �' � Council File# /���79 �' I �r � �, �� l.._ Green Sheet#35819 RESOLUTION <-° IT INT PA , NNESOTA Presented by Referred To Committee Date 1 An Administrative Resolution establishing the 2 rate of pay for the Emergency Paramedical 3 Services Chief Class in the Salary Plan and Rates 4 of Compensation Resolution. 5 RESOLVED, that the rate of pay for the Emergency Paramedical Services Chief 6 be changed from the rate set forth in Grade 46 to that set forth in Grade 49, of the Fire 7 Supervisory Standard Ranges in the Salary Plan and Rates of Compensation; and be it 8 FURTHER RESOLVED, that this resolution shall take effect and be in force 9 on the first pay period following its passage, and approval. ►'v� � Yeas Na s Absent Requested by Department of: Blakey HUMAN RESOURCES Bostrom f c Guerin � Harris By' Megard � Rettman Form Appro d by C' y orney Thune By: 6 �6 Adopted by Council: Date��,-��1.����,p Approved by Mayor for S mi 'on to Council Adoption Certified by Council Secretary y: By: �. Approved by Mayor: te � By: G 9'�-/�q csT DEPARTMENT/OFFICE/COUNCIL: DATE INITIATED GREEN SHEET NO.: 35819 Human Resources CONTACT PERSON&PHONE: n � INITIAL/DATE INITIAL/DATE John Shockley 266-6482 '•�J' ASSIGN X DEPARTMENT DI . 6 5 CITY COUNCIL Karen Sanchez 266-6483 r� 5 NUMBER xCITY ATTORNE CITY CLERK FOR �BUDGET DIR. FIN.&MGT.SERVICE DIR. MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING �✓MAYOR(OR ASST.� C���COMMISSION ORDER TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of the resolution changing the compensation assigned to the Emergency Paramedical Services Chief class from Grade 46 to 49 of the Fire Supervisory Standard Ranges. RECOMMENDATIONS:Approve(A)or Reject(R) , PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? CIB COMMITTEE Yes No STAFF _ 2. Has this person/firm ever been a city employee? DISTRICT COURT Yes No SUPPORTS WHICH COIJNCIL OBJECTIVE? 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): This action is requested based upon a recent compensation study of the position allocated to the Emergency Paramedical Services Chief class. ADVANTAGES IF APPROVED: C(l�n�� ����l��t I VW ytPC E�uitable compensation will be established for this single-position classification. I�U� � � IJ�S DISADVANTAGES IF APPROVED: None. Funds for this position at Grade 49 will be covered in the Fire Department budget. � DISADVANTAGES 1F NOT APPROVED: Equitable compensation will not be established. ��'�+ ��' TOTAL AMOUNT OF TRANSACTION:$ COST/REVENUE BUDGETED: � C/ G �s 1996 FUNDING SOURCE: ACTIVITY NUMBER: r� FINANCIAL INFORMATION:(EXPLAIN) �rr� R�/�c , Y ' F:\CLASS\KAREN�EPCHIEF.GRN NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SI-�ET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.266-8900). ROUTING ORDER: Below are correct routings for the six most frequent types of documents: CONTRACTS(assumes authorized budget exists) COtJNCIL RESOLLTfION(Amend Budgets/Accept Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. Budget D'uector 3. City Attomey 3. City Attomey • 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights{for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant,Finance and Management Services 7. Finance Accounting ADMIIdISTRATIVE ORDERS(Budget Revision) COIJNCIL RESOLUTION�all otheis,and Ordinances) , 1. Activity Manager 1. Department Director 2. Depariment Accountant _ 2. City Attorney 3. Department Director 3. Mayor/Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant,Finance and Management Services ADMWISTRATTVE ORDERS(all others) ORDINANCE/RESOLITTION(amending the Civil Service Rules or the Charter establishing an unclassified posirion) 1. Department Director 2. City Attomey 1. Department Director 5. City Council 3. .Finance and Management Services Director 2. City Attomey 6. Civil Service Commission 4. City Cltrk 3. Budget Director 7. City Clerk 4. Mayor(or Assistant) TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of t6ese pages. ACTION REQUESTED Descdbe what fhe pmject/requ�t seeks to accomplish in either chronological order or order of importance,whichever is most appropriate for the issue. Uo not write complete sentences. Begin each item in your list with a verb. RECOMIvIENDATIONS Complete if the issue in question has been presented before anybody,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which council objective(s)your project/request supports by listing the key word(s)(HOUSING,RECREATION, NEIGHBORHOODS,ECO1�iOMIC DEVELOPIvIENT,BUDGET,SEWER S�PARATIOI�. (S�E COMPLETE LIST IN � INSTRUCI'IONAL MAI�iUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability far workers compensation claims,taxes and proper civil service hiring rules. IIVITIATING PROBLEM,ISSUE,OPPORTUNITY Explain the situation or condirions that created a need for your project or request. ADVANTAGES IF APPROVED � Indicate whether this is simply an annual budget procedure required by law/charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecdaction DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed(e.g.,traffic delays,noise, tax increases or assessments)? To Whom? When? For how(ong? DISADVANTAGES IF NOT APPROVED Whai will be the negative consequences if the promised action is not approved? Inability to de(iver service? Continued high traffic,noise, accident rate? Loss of revenue? FINANCIAL IlvIPACT • Altbough you must tailor the information you provide here to the issue you are addressing,in general you must answer two questions: How much is it going to cost? Who is going to pay? r . � �-/D� �� 5 i�9G OFFICE OF HUMAN RESOURCES John Hamilton,Director CTTY OF SAINT PAUL 230 City Hal!Annex Te[ephone: 612-266-6500 Norm Coleman, Mayor 25 West Founh Street 7DD/7TY: 612-266-6501 Saint Paul, Minnesota 55102-1631 Jobline: 612-266-6502 Facsimile: 612-292-7656 � TO: Tim Fuller, Fire Chief Fire Department FROM: Karen Sancez (15 ��Y� Classification, Compensation & Org'I Design DATE: June 4, 1996 RE: Twenty Day Notice It has been determined that the title and class specification of Emergency Paramedical Services Chief should be revised to reflect a clarification of the duties, knowledge, skills and abilities and a change in compensation from Grade 46 to 49 in the Fire Supervisory Standard Ranges. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that time frame, I will assume agreement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for the title of Emergency Paramedical Services Chief in Grade 49, Section ID 6, of the Fire Supervisory Standard Range in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. �. , c;,• ' „ L_ N c� ;�C � S� Name�-`ir�: , : , � D te ,,, (, ., - 9� -�07� OFFICE OF HUMAN RESOURCES John Hamilton,Directnr CITY OF SAINT PALJI- 400 Ciry HaU Annex Telephone: 612-266-6500 Norm Coleman, Mayor 25 West Fourth Street TDDlI7Y.• 612-266-6501 Sain�Paul, Minnesota 55102-1631 Jobline: 612-266-6502 Facsimile: 612-292-7656 � June 4, 1996 John Colonna, Bus. Rep. "C" Shift Fire Department 100 E. 11 th Street St. Paul, MN 55102 Dear John: It has been determined that the title and class specification of Emergency Paramedical Services Chief should be revised to reflect a clarification of the duties, knowledge, skills and abilities and a change in compensation from Grade 46 to 49 of the Fire Supervisory Standard Ranges. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that time frame, I will assume agreement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for the title of Emergency Paramedi:zl Services Chief in Grade 49, Section ID 6, of the Fire Supervisory Standard Range in ihe Salary Flan and R2tes of Compensation. `�� ��� Karen Sanchez Classification, Compensation & Org'I Design I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. Name Date • Fr�*:�: "John.Colonna@f ire.stpaul.gov" (��John.Colonna@f ire.stpaul.gov" To: council.davet@gwgate 9�/�7y Date: Tuesday, July 23, 1996 1:26 pm Subject: Re-classification/Re-grading Grievance - EMS Chief (SMTP Id�: 5767) Saint Paul Fire Supervisory Association 1336 Eleanor Avenue St. Paul, Minnesota 55116 July 23, 1996 Council President Dave Thune City Hall / Court House St. Paul, Minnesota 55102 Re: Grievance in the matter of Reclassification and Re-grading of the Emergency Paramedical Services Chief position. Dear Dave, On June 8 the FSA filed a grievance with three stated purposes: 1. To force the City to recognize that grievances can not be restricted to contract language alone, but must include the personnel policies of the employer. Although the City has not formally recognized this position as part of their answer to the grievance, the City�s final position for binding arbitration is consistent with this philosophy. Therefore issue one is resolved. 2. To require the City Human Resources Office to release data in accordance with the State Data Practices Act. Documents requested were released to the FSA on June 13 . Since then the FSA has received the utmost cooperation from City HR for any other requests for related data. Therefore, issue two is resolved. 3. Circumstances surrounding this reclassification and re-grading, absent supporting documentation, were suspicious. The FSA wanted to verify that favoritism had not played a part in the approval of this action by Fire Administration. The FSA knew from the onset that the burden of proof would fall on us to unequivocally prove that the Merit Principals as detailed in the City Charter had been violated. Due to the subjective, rather than measurable, nature of the key criteria used, no determination can be made. Therefore, the FSA chose not to pursue this issue. On June 8 I also sent a letter to you and members of the Council asking that any official action concerning this reclassification be tabled until the grievance was resolved. The FSA has allowed the grievance to die between step 2 and 3. Therefore, we have no further objection to any action the Council deems appropriate. In fact, we whole hearted support the recognition of the EMS Chief for this reclassification and re-grading, and the five thousand plus pay increase that goes with it. Our only caveat is that we wish the Council could have been in such a generous mood when it came to settling our contract rather than � allowing Labor Relations to force us through binding arbitration. . 9'�-��7� CODE: 179A BU: 40 � EFFECTIVE: PROPOSED TITLE OF CLASS: EMERGENCY PARAMEDICAL SERVICES CHIEF DESCRiPTION OF WORK General Statement of Duties: Performs responsible managerial work directing the emergency paramedical services operation of the Fire Department; and performs other related duties as required. Sunervision Received: Works under administrative supervision of the Fire Chief or Assistant Fire Chief. Su�ervision Exercised: Exercises general and technical supervision directly and through supervisors over emergency paramedical services assigned personnel. TYPIC�L DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Supervises, plans, and evaluates the emergency paramedical services operation. Develops and implements emergency paramedical services policies and procedures. :�dministers division budget, equipment purchases, contracts and specifications, and related administrative procedures; oversees the EMS billing operation. Assures compliance with medical guidelines and related federal, state an3 lo�al reguiations and standards. Acts as department liaison with the State ambulance licensing authority, the EMS communication system, Saint Paul Ramsey Medical Center administrative review group, and metro medical facilities. Supervises and coordinates the activities of the EMS operation of fire suppression/EMS personnel. � Provides technical supervision over all fire suppression/EI:S personnel assigned to EMS function. Oversees the department's EMT and Paramedic certification process, CPR training and continuing education of all Fire Department personnel. (continued on reverse side) EMERGENCY PARAMEDICAL SERVICES CHIEF Page 2 PROPOSED TITLE OF CLASS: EMERGENCY PAR.AMEDICAL SERVICES CHIEF Coordinates with the training unit the provision of training for various life saving techniques and equipment usage. Develops, plans, responds to, and takes command of the EMS operation o£ multiple casualty incidents and multiple alarm fires. Plans and implements EMS support for special events. Conducts research of EMS operations and makes recommendations for equipment purchases, operational or procedural changes and improvements. Responds to complaints and requests for information both within and outside of the City organization. Speaks to groups about emergency paramedical services, arranges or makes presentations of public education programs. Serves on various EMS boards and committees as the department representative. KNOk'LEDGE, SKILLS AND ABILITIES Thorough knowledge of the theories, principles, methods, procedures and techniques of emergency paramedical services management and operation. Thorough knowledge of the applicable laws, rules, regulations and s�andards. • Considerable knowledge of recent developments, current literature, and sources of information in the field. Considerable knowledge of administrative and management principles. Considerable ability to plan, organize, direct and evaluate all facets of the emergency paramedical services operation. Considerable abili_ty to supervise snd coordir_ate the work of o�hers. Considerabie ability to commun�ca�e effectively, both orally and in writing, and to make formal presentations. Considerable ability to interact effectively with a wide variety of people. MINIMUM QUALIFICATIONS Five years of experience in the position and holding the title of Fire Captain or an equivalent or higher level Fire Department position. Must be currently certified as a paramedic with the State of Minnesota, as approved by the Saint Paul Fire Department medical directors. EMERGENCY PARAMEDICAL SERVICES CHIEF . q� -���y CODE: 179A �j����1 rT S 1 EC EFFECTIVE: 00/20/87 TITLE OF CLASS: EMERGENCY PAR.AMEDICAL SERVICES CHIEF DESCRIPTION OF WORK General Statement of Duties: Performs responsible administrative work managing Emergency Paramedical Services activities performed by the Fire Department; and performs related duties as required. Suvervision Received: Works under the general direction of an Assistant Fire Chief. ,�upervision Exercised: Exercises general technical and administrative supervision directly and through subordinate supervisors over all assigned emergency paramedical services personnel. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Superivises and coordinates the activities of Fire Department personnel assigned to basic and advanced life support units. Prepares schedules for training, conferences, and work assignments for all emergency paramedical services assigned personnel. Reviews and processes medical run reports; coordinates activities of the unit with those of inetro medical facilities. Speaks to groups about emergency paramedical services; arranges cardiopulmonary resuscitation sessions for department and non-departmental personnel. Acts as a liaison to the state ambulance licensing authority, to the emergency paramedical services radio system, and to St. Paul Ramsey Medical Center administrative review group. Reviews equipment used, new equipment available, and recommends what types of equipment should be purchases for the unit. Coordinates with the training unit the provision of training for various life saving techniques and equipment usage. Represents the department regarding matters relating to emergency paramedical services. Maintains active paramedic status, including attending all required educational and clinical sessions; conducts paramedic and Emergency Paramedical Technician conferences. Maintains records and reports for national and local qualifications for all Paramedic, EMT and CPR training. (continued on reverse side) EMERGENCY PARAMEDICAL SERVICES CHIEF Page 2 � EMERGENCY PARAMEDICAL SERVICES CHIEF KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of current principles and theories of emergency paramedical services management. Thorough knowledge of the methods, procedures and techniques of providing emergency paramedical services. Thorough knowledge of emergency paramedical services coordination needs. Thorough knowledge of administrative and managerial principles. Considerable ability to plan, organize, direct and evaluate the work of emergency paramedical service personnel and of the delivery system. Considerable ability to communicate with representatives from other agencies, city officials and employees. MINIMUM QUALIFICATIONS Five years' experience in the position and holding the title of Fire Captain or an equivalent or higher level fire department position. Shall be currently certified as a Paramedic according to State of Minnesota Standards, as approved by St. Paul Fire Department Medical Directors. EMERGENCY PARAMEDICAL SERVICES CHIEF - - - 9� ���y COMPENSATION STUDY Class Studied: Emergency Paramedical Services Chief Incumbent: David Huisenga Date Studied: May 1996 Studied By: Karen Sanchez Peraons Contacted: Incumbent& Immediate Supervisor APPROVAL OF THE CLASSIFICATION AND COMPENSATION MANAGER: �n �'';f` /I� DATE S ' / � � � �o BACKGROUND The Fire Department requested the study to determine the appropriate compensation of the Emergency Paramedical Services Chief. They have mentioned that the EMS Chief was rated higher than the Fire District Chief in the 1984 HCA evaluation. STUDY COMPONENTS Review of the job profile. Interview with the incumbent and immediate supervisor. Comparison to related positions. QES evaluation. POSITION DESCRIPTION The position supervises the Emergency Paramedical Services Division of the Fire Department. The duties include the following: 1 . Plans, supervises, and evaluates the department's EMS operation. Prepares and manages the division budget, purchases EMS equipment, supplies and ambulances, develops contracts and specifications, prepares requisitions, develops and implements EMS policies and procedures, reviews EMS operations with Ramsey Medical Center medical directors, implements operational changes and improvements, and assures _ . ��i��y department compliance with federal and state regulations, medical guidelines, OSHA, NFPA, and internal policies and procedures. 2. Provides technical supervision over fire suppression personnel in EMS operations. 3. Oversees the EMS billing operation (5 million in revenues for 1995). 4. Serves as the department's technical expert and EMS representative in legal, financial, technical, and related issues and concerns. 5. Supervises and monitors the EMT/Paramedic certification and continuing education of the department's fire suppression personnel. 6. Develops plans, responds to, and takes command of the EMS side of multiple casualty incidents and multiple alarm fires. 7. Plans and coordinates EMS support for special events. 8. Conducts and implements EMS planning and research; collects and analyzes related data for ongoing reporting and planning. 9. Responds to inquiries and complaints from the public, media and City offices. 10. Serves as the department's OSHA and Workers Compensation liaison; develops, plans and implements procedures to reduce risk of exposure to infectious diseases, treatment, and related issues. 11. Serves on various regional, state and local EMS boards and committees. 12. Presents or arranges public education programs to communities. COMPARISON The comparisons revealed that of the positions assigned in Grade 46 of the Fire Supervisory Standard Ranges, it is the EMS Chief which has the most of the significant characteristics found in the other positions, as follows: 1. The EMS Chief is responsible for an entire operation 24 hours a day, 7 days a week. It is the only fire supervisory position without an assistant. It is the only technical expert in EMS that the department has next to the Ramsey Medical Center directors. 2. The position provides technical supervision of all fire suppression personnel. 3. EMS is parallel to fire suppression as a significant component of the Fire Department's responsive services. It is one of the department's largest operation in terms of . _ � q�-�o �y commitment of resources. (There were 80% emergency runs compared to 20% fire runs - 25,000 emergency runs in 1995.) 4. The position is responsible for an operation that generates revenues for the department. (5 million in 1995) 5. The position is in charge of a major program that directly provides a service to the community. EMS has a major impact in the operations of the department as fire prevention and fire suppression do. 6. EMS is a highly regulated field. The work requires strict conformance with medical protocols, health care industry regulations, State inspection of ambulances, and OSHA standards as department liaison. 7. EMS has a high liability factor because of its linkage with the medical license practice. 8. The position requires formal certification as does the Chief Fire/Arson Investigator. 9. It has significant coordination responsibility for normal operations as well as for special events. 10. It has significant liaison responsibility both in the technical and non-technical fields such as boards, committees, associations, businesses, neighborhood organizations, community, etc. 11. It has significant administrative responsibility as follows: * Budget: Deputies and Chief Arson Investigator = 0 budget, Fire Marshal = 9.5 million, Fire Communications Chief = 1.4 million, EMS Chief = 500,000, Fire Training Officer = 350,000. *State reporting: The Fire Marshal, Chief Arson Investigator and EMS Chief have the most responsibility for submitta/of reports for compliance and regu/atory purposes. '`Billing: Fire Marshal $300,000 C of O revenues, EMS Chief 5 million revenues. *Public Education: The Fire Marshal, Fire Training Officer and EMS Chief have the most responsibility for making presentations or arrangements for public education programs to the community. * Comp/aints: The Fire Marsha/and EMS Chief have the most responsibility for handling comp/aints from the citizens or other agencies. * P/anning, Research & Reports: All division heads except for the Deputies and District Chiefs do significant p/anning, research and report writing. . 9�����y * Certification: The EMS Chief is responsib/e for the EMT/Paramedic certification of the entire fire suppression personnel (100 paramedics and 300 EMT's) and the emergency medical dispatchers; the Fire Marshal handles a few certification for the fire prevention staff. *Equipment & Maintenance Repair: The Fire Communications Chief and the EMS Chief have the most responsibility for equipment maintenance and repair inc/uding troub/eshooting. QES EVALUATION The QES evaluation supports assigning the EMS Chief class in Grade 49 of the Fire Supervisory Standard Ranges. RECOMMENDATION It is recommended that the Emergency Paramedical Services Chief class be upgraded to Grade 49 from Grade 46 of the Fire Supervisory Standard Ranges.