96-1265 Council File# •�7► �i S
Green Sheet#35820
� - � ESOLUTION
IT SA NT PAU MINNESOTA �3
Presented by
Referred To Committee Date
1 An Administrative Resolution establishing the rates of pay for
2 Parks and Recreation Worker I, Parks and Recreation Worker II,
3 Parks and Recreation Worker III, Pazks and Recreation
4 Worker IV, Pazks and Recreation Worker V, Parks and Recreation
5 Worker VI, Parks and Recreation Worker VII, and Parks and
6 Recreation VIII in the Salary Plan and Rates of Compensation
7 Resolution.
8 RESOLVED, that the Salary Plan and Rates of Compensation Resolution be amended by
9 adding to Section IIB under the heading "Special Employments", the following:
10 Parks and Recreation Worker I (494A)
11 $4.75 5.00 5.25 5.50 5.75 6.00 6.25 6.50 6.75 7.00 7.25 7.50
12 Parks and Recreation Worker II (495A)
13 $7.75 8.00 8.25 8.50 8.75 9.00 9.25 9.50 9.75 10.00 10.25 10.50
14 Parks and Recreation Worker III (497A)
15 $10.75 11.00 11.25 11.50 11.75 12.00 12.25 12.50 12.75 13.00 13.25 13.50
16 Parks and Recreation Worker IV (498A)
17 $13.75 14.00 14.25 14.50 14.75 15.00 15.25 15.50 15.75 16.00 16.25 16.50
18 Parks and Recreation Worker V (503A)
19 $16.75 17.00 17.25 17.50 17.75 18.00 18.25 18.50 18.75 19.00 19.25 19.50
20 Parks and Recreation Worker VI (507A)
21 $19.75 20.00 20.25 20.50 20.75 21.00 21.25 21.50 21.75 22.00 22.25 22.50
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22 Parks and Recreation Worker VII (470A)
23 $22.75 23.00 23.25 23.50 23.75 24.00 24.25 24.50 24.75 25.00 25.25 25.50
24 Parks and Recreation Worker VIII (472A)
25 $25.75 26.00 27.00 28.00 29.00 30.00 31.00 32.00 33.00 34.00 35.00 36.00
26 and be it
27 FINALLY RESOLVED,that this resolution shall take effect and be in farce on the first pay
28 period after the passage and approval of this resolution.
Yeas Na s Absent Requested by Department of:
Blakey ✓ OFFICE OF HUMAN RESOURCES
Bostrom ��
Guerin � � �
Harris � By:
Megard �
Rettman � Form Approved by City Attorney
Thune ✓ \� f���/�,�
By: � `� f ` 'L3 6
Adopted by Council: Date � � .q . �� l�
Approved by Mayor for Submission to Council
Adoption Certified by Council Secretary ���,L(/ ����,�
By: .�— , y.
Approved bv Mayor: Date � �j ��
By: �L
�I �. •1 �GS
IIEPARTMENT/OFFICE/COUNCIL: DATE INITIATED GREEN SHEET NO.: 3SHZO
Human Resources
CONTACT PERSON&PHONE: ASSIGN INITIAL/DATE INITIAL/DATE
John Shockley 266-6482 �,� NUMBER
FOR 1 DEPARTMENT DI 5 CITY COUNCIL
Milt Patka 266-6485 ROUTING 2 CITY ATTORNEY 6 CITY CLERK
ORDER 3_ UDGET DIR. FIN.&MGT.SERVICE DIR.
MUST BE ON COUNCIL AGENDA BY(DATE) �AYOR(OR ASST.) CIVIL SERVICE COMMISSION
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of a resolution establishing the rates of pay for the Parks and Recreation Worker I,II, III, IV, V, VI,VII and VIII
classes, located in the Parks and Recreation Division, in the Salary Plan and Rates of Compensation Resolution in Section IIB
under the heading "Special Employments".
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING
QUESTIONS:
PLANNING COMMISSION _CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department?
CIB COMM[TTEE Yes No
STAFF _ 2. Has this person/firm ever been a city employee?
DISTRICT COURT Yes No
SUPPORTS WHICH COiJNCIL OBJECTNE? 3. Does this person/firm possess a skill not normally possessed by any current city
employee? Yes No
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
The Parks and Recreation Division hires many non-union temporary employees to conduct classes in activities such
as crafts,tumbling and karate to work at the Recreation Centers. The IRS has required the City to stop paying these
employees under personal contracts and to place them on the payroll. Neither the rates paid these persons nor the
total salary amounts will change, only the method of payment. Most hourly rates paid these individuals fall within
the $4.75 to $25.50 range and $.25 increments are adequate. However,there are exceptions, including Golf Pros
and aerobic instructors, which have been paid up to $36.00 an hour. These persons receive pay in the proposed
Parks and Recreation Worker VIII class and increments are in dollaz amounts rather than fractions thereof. The
creation of these eight new classes puts the City in compliance with IRS requirements.
ADVANTAGES IF APPROVED:
A flexible method of putting these temporary Parks and Recreation employees on the City's payroll will be created.
DISADVANTAGES IF APPROVED:
None. The pay rate of the individuals will be the same as if paid by personal contract so the salary costs will not be
increased. „• , �
DISADVANTAGES IF NOT APPROVED: - ,,..
� .. �9 �� eJJO
The City will not have a simplified and flexible way to pay non-union temporary Parks and Recreation employees.
TOTAL AMOUNT OF TRANSACTION:$ COST/REVENUE BUDGETED: RECE����
FUNDING SOURCE: ACTIVITY NUMBER:
FINANCIAL INFORMATION:(EXPLAIN) SEP 2� 1996
F:\CLASS\MIL'IIRECTEMP:GRN �
NOTE: COMPLETE DIRECTIONS ARE MCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE
PURCHASING OFFICE(PHONE NO.266-8900). � ,
ROUTING ORDER:
Below are correct routings for the six most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept Grants)
1. Outside Agency 1. Department Director
2_ Department Director 2. Budget D'uector
3. City Attomey 3. City Attorney
. 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services D'uector 6. Chief Accountant,Finance and Management Services
7. Finance Accounting
ADMII�iISTRATIVE ORDERS(Budget Revision) COUNCII..RESOLUTION(al!others,and Ordinances)
1. Activiry Manager 1. Depart�aent Director.
2. Department Accountant 2. City Attomey
3. Department Diiector 3. Mayor/Assistant
4. Budget D'uector 4. City Council
5. City Clerk
6. Chief Accoantant,Finance and Management Sen+ices
ADI�IINISTRATIVE ORDERS(all others) ORDINANCFJRESOLUTION(amending the Civil Service Rules or the
Charter establishing an unclassified position)
i. Department Director
2. City Attomey 1. Department Director 5. City Co�u►cil
3: Finance and Management Services Director 2. City Attorney - 6. Civil Service Commission
4. City Clerk 3. Budget Director 7. City Clerk
4. Mayor(or Assistant)
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatutes are required and paperclip or flag esc6 of these pages.
ACTION REQUESTED .
Descnbe what the project/request seeks to accomplish in either chronological order or order of importance,whichever is most appropriate for
the issue. Do not write complete sentences. Begin each item in your list with a verb.
RECOMIvvIEENDATIONS
Complete if the issue in question has been presenied before anybody,public or private.
SUPPORTS VVI-IICH COUNCIL OBJECTIVE?
Indicate which council objective(s)your project/request supports by listing the key word(s)(HOUSING,RECREATION,
NEIGHBORHOODS,F,CONOMIC DEVELOPMENT,BUDGET,SEWER SEPARATIOI�. (SEE COMPLETE LIST IN
INSTRUCI'IONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information wilt be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM,ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project or requesk
ADVANTAGES IF APPROVED �
Indicate whether this is simply an annual budget procedure required by law/charter or whether there are specific ways in which the City of
Saint Paul and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might this projed/request produce if it is passed(e.g.,traffic delays,noise,
tsx increases or assessments)? To Whom? When?For how long?
DISADVANTAGES IF NOT APPROVED
W6at will be the negative consequences if the promised action is not approved? Inability to deliver service? Continued high trat�ic,noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you musf isilor the inforn�ation you provide here to the issue you are addressing,in general you must answer two questions: How
much is it going to cost? Who is going to pay?
q�, .�a�b
DIVISION OF PARKS AND RECREATION
CITY OF SAINT PAUL 300 City Hall Annex Te[ephone: 612-266-6400
Norm Coleman,Mayor 25 West Fourth Street Facsimile: 612-292-7405
Saint Paul, MN 55102
August 29, 1996
To: Council President David Thune
Councilmember Jerry Blakey
Councilmember Dan Bostrom
Councilmember Dino Guerin
Councilmember Michael Harris
Councilmember Roberta Megard
Councilmember Janic ettman
From: Robert P. 'r ;
Superintendent o Parks and Recreation
Re: New "Parks and Recreation Worker" Pay Rates
The Division of Parks and Recreation hires many temporary employees to conduct
classes and lead activities such as crafts, dance, karate, tumbling and aerobics. The
IRS has determined that the City can no longer pay these employees under personal
contract and that they should be placed on the payroll.
The Department of Human Resources has developed the attached pay rates to respond
to our program needs.
Approval of these rates will allow us to comply with IRS requirements and at the same
time allow us to continue providing a quality program.
cc: Mayor Coleman
Mark Shields
Vince Gillespie
Kelly Stromen
John Shockley
Milt Patka