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96-1264 ;�� `W d ' y Council File# � � �. � � � � i ' .� . . Cmen Sheet# � � OLUTION � OF T PAUL,NII1�JI�ESOTA . Presented By: ` Referred To: Committee: Date 1 WHEREAS the Bure of Justi dministration(BJA)hae offered the Saint Paul Police Department to 2 aubmit an application fo ntinuance of funding in the area of computer networking capabilitiea,and 3 4 WHEREAS the Saint P�ul Police Department wishea to accesa this funding source in the amount of$192,000 5 6 THEREFORE BE IT RESOLVED that the Saint Paul City Council authoi3ze the Saint Paul PoIIce Depart- 7 ment to submit an appHcation to the BJA for the second year of funding 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 25 26 27 28 eas ays sent B�'� Requested by D t of: Bosbom � Guerin �' � Harris ✓ Megard �/ �'� Remnan ✓ Thune Approval Recommended by Budger Director: � By. ��-x-�-c�c Adopted by Council:Date: ��' � - �� Fo Ap ed ey: Adoption Certified by Council Secretary: By: � 2�'�� By. ,� � , T / Approved by Mayor:Dat�e:� ��5 C�l� Appr�o_v �by,,�Ma or f S mispsion to Council: BY: �f� 1i1.,.� g3,;''�/, � /I�> �� q4_ ,a�,y . . 39� �5 DEPARIUAENT/OFFICEICOUNCIL DATE INITIATED Saint Paul Police Department 9/17/96 G R E EN S H E ET CONTACT PERSON 8 PHONE DEPARTMENT DIRECTOR NITIAUDATE CITY COUNCIL �NITIAUDATE Chief William K. Finne ASSIGN CITVATfORNEY �CITYCIERK NUMBER FOp MUST BE ON COUNCIL AQENDA BY(DATE) ROUTINO UDGET DIRECTOR �FIN.8 MtCiT.SERVICES DIR. ORDER MAYOR(OR AH3ISTANn � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Authorization to submit grant application to the Bureau of Justice Administration. RECOMMENDATIONS:Approve(A)or RsJect(R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWINQ GUESTION8: _ PLANNINO COMMISSIQN _CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contract for th18 depa�tment? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee7 _STAFF — YES NO _ DISTRICT COURT _ 3. Does this person/firm possesa a skill not normall y possessed by any curreM city employee? 3UPPORT3 WHICH COUNCIL OB.IECTIVE? YES NO Explaln ell yss an�wsrs on ssperaN shsst end ettach to yn�n shNt INITIATINO PROBIEM,ISSUE,OPPORTUNITY(Who,What,Whsn,Where.Why): The Bureau of Justice Administration (BJA) has offered the Saint Paul Police Department to submit for second year funding with the BJA. The first year funding of $200,000 assisted in creating a computer network with linkages within the police department. ADVANTAQES IF APPROVED: The Saint Paul Police Department would be able to submit an application for $192,000 to further the computer networking capacity of the department. RECE�i�� DISADVANTAOES IF APPROVED: None S EP 2 5 1996 �� DISADVANTAOES IF NOT APPROVED: The Saint Paul Police Department would not be able to submit an application for $192,000 to further the computer network capacity of the department. CQUI1Ctl �@��li�l Cali��i' �'�:�3 � � i996 TOTAL AMOUNT OF TRANSACTION s 192.00O COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO FUNDIWG SOURCE �LreaL of ,7usti ce Admi ni strat�on ACTIVITY NUMBER FINANCIAL INFORffiATION:(EXPLAIN) '.• DEPARTMENT OF PO[.ICE � , William K. Finney, Chief of Police a �_ �a`y � � CITY OF SAINT PAUL 100 East Eleventh Street Telephone: 612-291-1111 Norm Coleman, Mayor Saint Paul, Minnesota SSI01 Facsimrle: 612-292-3711 W September 13, 1996 David Hayeslip COPS Off'ice 1100 Vermont Ave. Washington, DC 20530 BY FAX AND BY MAIL Dear David, Thank you for your recent phone call offering assistance through the COPS Office with our Community Policing efforts. The St. Paul Police Department is very interested in pursuing second year funding for the Community Oriented Policing (COP) demonstration grant that expires at the end of September, 1996. Attached is a proposal that builds upon the accomplishments of the original grant and requests approximately $200,000 to continue those efforts. I am confident that Community Oriented Policing is the way of the future and only by building and fostering partnerships with the community can successful inroads be made to the crime problems plaguing our cities today. , Again, thank you for the opportunity to extend our grant proposal and look forward to a positive response. Please contact either my office or the project manager, Lieutenant Joe Polski at 612-292-3764 if you need further information. Sincerely, , • r William K. Finney �-i�i��f o�golice � cc: Lt. Polski Carrie Wasley An A,�rmative Action Equal Opponuniry Employer � pPPLICATION FOR onne npprovai No.o3ae-ooaa FtDERAL ASSISTANCE 2, DATE SUBMITTED Applicant Identlfier � September 13, 1996 a • 1. TYPE OF SUBMISSION: S. DATE RECENED BY STATE State Application Identifier � Application preapplication ❑ Construction ❑ ConsUuction 4. DATE RECENED BY FEDERAL AGENC Federal Identifier , �j Non-ConsUuction p Non-Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: 1 De artment of Police Address(g'nre city,county,state,and zip code): Name and telephone number of the person to be contacted on matters invotving this application(give area code) 100 East Eleventh Street Saint Paul, MN 55101 Chief William K. Finney 612 292-3588 6. EMPLOYER IDENTIFICATION NUMBER(EIN): 7. TYPE OF APPLICANT:(enter appropriate letter in box) � mA. SWte H. Independent School Dist. 8. TYPE OF APPLICATION: B. County I. State Controlled InsGtution of Higher Learning C. MuniGpal J. Private University D. Township K. Indian Tribe ❑ New �ConGnuation ❑ Revision E. Interstate L. Individual f. intermunicipal M. Profit OrganizaGon G. Special Distnct N. Other(Specify) If Revision,enter appropriate Ietter(s)in box(es) a ❑ A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duretion Other(specify): 9. NAME OF FEDERAL AGENCY: Department of Justice, COPS Office 10. CATALOG OF FEDERAL DOMESTIC AS5ISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: m — � COPS Internet and Intranet Applications TITLE: 12. AREAS AFFECTED BY PROJECT (Cities,Counties,States,etc.): City of Saint Paul, MN 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: � FOUrtYl Start Date Ending Date a. Applicant i b. Project 11 1 96 10 30/97 MN Fourth � MN Fourth 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372PROCESST a. Federat 5 .00 2OO OOO a. YES.THIS PREAPPLICATION/APPLICATION WAS MADE AVAIIABLE b. Applicant 3 .00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c. State S .00 DATE " d. Local 3 .00 ' b. NO. p pROGRAM IS NOT COVERED BY E.O.12372 e. Other s .00 O OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Progrem Income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT7 g. TOTAL S .00 ❑ Yes If"Yes"attach an explanation. �j No 20�,��0 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE , ASSISTANCE IS AWARDED. a. Type ame of A orize Repres tative b. Title a Telephone Number Chief of Police 292-3588 at A thorized Representative e. Date Signed , ' � 9/13/96 Prsvious Edition sable Standard Fortn 414(Rsv.4-92) Authorized for Local ReproducUon Prsacribed by OMB Circular A-102 This fortn was eleclronicaly produced Elite ederel Fortns,I�a - . °I �-�a`y IMPROVING � COMMUNITY ORIENTED POLICING THROUGH ENHANCED INTERNAL AND EXTERNAL COMMUNICATION The St. Paul Police Department is placing the finishing touches on a Community Oriented Policing (COP) Demonstration Project to enhance internal and external communication capabilities that build a closer relationship with citizens and foster the tenets of COP. The project involved identification and remediation of communication gaps that hindered community policing objectives. A careful study identified those gaps and closed them through the creation of a high speed data network to link all police department sites to allow the transmission of data and images to be quickly transmitted between various police department locations. The result is a heightened level of service to citizens and a more rapid and efficient method to pass information from the police department to the citizens we serve. While the initial grant created the "highway" or communication"linkage",the continuation of this demonstration project will fill that"highway"with law enforcement information. Internet access will be created to allow direct community access not only to crime information affecting citizens and their neighborhoods but general information about the department as well. Crime statistical information will be packaged into user friendly and intuitive programs to make data meaningful to those not schooled in information systems;technologies such as touch screen may be incorporated to meet that goal. Such topics such as "how to obtain a restraining order"or "how to apply for a citizens academy" or how to participate in a "ride along" would all be available through the network. While the original project concentrated on identifying and creating linkages,this project will focus on the information delivered to both the community and within the department. A quick look at cities across the country reveals that St. Paul is unique in cultivating partnerships between the city and its neighborhoods. For many years,the city has been divided into 17 planning districts, each representing a neighborhood and each providing a unique opportunity for government to relate to citizens at the grass roots level and for citizens to be truly part of their city and its government structure. Those district councils have laid the foundation for a level of neighborhood involvement that is among the highest in the country. The police department has long recognized the importance of that partnership opportunity and taken many steps to cultivate relationships and involve those councils with the St. Paul Police Department's Community Oriented Policing (COP)program. This program will further enhance that relationship by establishing "one stop shopping"for St. Paul Police information available to 1 - � �� q �.- �a�y , anyone with PC access. In addition,this capability will be available at the police district and storefront offices around the city to give access for those who do not have technology in their homes. To further enhance internal communication, an intranet will be created to provide fingertip access to various departmental databases that now require time-consuming manual paper searches. Lastly,this project will demonstrate the effectiveness of bringing law enforcement and criminal justice information directly to the community in a wireless mode. Many times officers attend meetings, discussions with community groups, business people etc. where information is not readily accessible. The community wants information about crime at a particular location;the number of street crimes in a certain block; how does this year compare with last etc. Mobile, wireless access to records databases is an idea whose time has come. Today,technology supports will support that type of access, commonly used in the business world by sales people, service technicians and others who need instant access to database information. Police officers should be equipped with tools that offer no less capabilities. Creating these information resources will take equipment and software estimated to cost about $192,000. Obviously, a more detailed budget must be prepared based upon requirements of the COPS office. This preliminary proposal is intended to indicate the St. Paul Police Department's commitment to continue with the demonstration project begun last year. We look forward to favorable action on this plan and stand ready to complete whatever documents might be needed to make this project a reality. 2