96-1588 � �6�r '�u�� �1�Z� �9� Council File # �id'--/���
' • 32136
RESOLUTION Green Sheet #
OF SAINT PAUL, MINNESOTA �,L
T
Presented By
Referred To Committee: Date
1 W HEREA�The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul,does certify that
2 � there are available for appropriation total revenues in excess of those estimated in the 1996 budget; and
3
4 W HER.EA�Council File 277510, dated October 1, 1981, did establish certain Special Fund Policies; and
5
6 W HEREAS�The Public Works Street Repair and Cleaning Special Revenue Fund (Fund 225) receives an
7 annual spending appropriation for winter street snow and ice control; and
8
9 W HEREAS� The City of Saint Paul has declared fiv�seven Snow Emergencies during�996-throueh
10 December 26, 1996; and
11
12 W HEREA�The Public Works Street Repair and Cleaning Fund budgets for four Snow Emergencies plus
13 routine snow and ice control; and
14
15 W HEREA�Ice buildup from an unusual 1.5 inch rain and ice storm January 17, 1996 required up to 30
16 applications of sand and salt to maintain public safety, this event was not a declared snow emer ency, but
17 cost more than a snow emergency; and
18
19 W HEREA� The budget for winter street maintenance in the Street Repair and Cleaning Fund is projected to
20 need additional spending authority for December 1996; and
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22 W HEREAS� There are sufficient funds available for additional snow emergency appropriation in the fund
23 balance of the Street Repair and Cleaning Fund; and
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25 W xEREA�The Mayor recommends that the following additions be made to the 1996 budget:
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27 Financin� Plan Current Budget Chan�e Revised Budget
28 225 Street ftepair and Cleaning Special Revenue Fund
29 42330 Winter Street Maintenance
� � �is,$g8 �828'
31 9890 Undesignated Fund Balance �0 1152 828 1152 828
32 All other Fund Financing the Same $15,692.069 $0 $15.692,069
�3 $is69g,�69 $6}�,$gg $�6�9�,-8g�
34 Total Financing Plan �15,692,069 1152 828 $16,844.897
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43 Spendin� Plan Current Bud�et Chanee Revised Budget
44 225 Street Repair and Cleaning Special Revenue Fund
45 42330 Winter Street Maintenance
46 �$�G $�'9�596 ��5�;9�6'
47 42330- 0111 Full Time Permanent 1380 476 552 253 1932 729
48 42330- 0274 Self Propelled Vehicle Repair $10,226 $40,000 $50,226
49 -$��5;9�r $�6 �899;��
� 42330-0283 Rental-Vehicles 785 048 189 376 974 424
51 42330- 0322 Aggregates-Sand,Etc. $100,000 $50,000 $150,000
� 42330-0388 Salt for Streets $428,000 $128,338 $556,338
53 �3$9�9} $9S;6i-� $�S-};96�
� 42330- 0439 Fri��e Benefits 389 291 192 861 582152
55 All other Fund Spending the Same $12,599,028 $0 $12,599.028
56 $�5;69�66g $�-,�8g8 $�63�;89�
57 Total Spending Plan $15,692,069 1152 828 $16,844,897
58
� Now,therefore,be it RESOLVE�That the City Council adopts the above additions to the 1996 budget.
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76 Approved by Budget Director:
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78 �79 m,
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Yeas Nays Absent Requested by Department of:
Blakey �
Bostrom ✓
���Pr;n ✓ Public Works
�Ia�r�s �
MP�a rd '�
Rettman � By: ge .
Thune ,/
7 O
Adopted by Cou il: Date G Form Appro by City Attorney
Adoption C rtified by C u ci i ecretary By:
By: � �
Approved by Mayor for Submission to
Approved By Mayor• Date �Z �! �� Council
BY� / v vl!✓ `kG�� By: �✓
9G-i.s`r�''
DEPPATINENT/O/FICE/COUNCIL DATE INITIATED 32136
Public Wo:ks " 12/9/96 GREEN SHEET No.
I A'fE INITIAUDATE-
CONTACT PERSON&PHONE a DEPARTMENT DIRECTOR �7 CITY COUNCIL
Gary Erichson,266-6229 ASSIGN 5 CITY ATTORNEY CIN CLERK
NUMBER FOR ❑ ❑
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING �q BUDGET DIRECTOR a FINANCE ACCOUNTING
December 26, 1996 ORDER �MAYOR(OR ASSISTANT) a FwW Manager
TOTAL#OF SIGNATURE PAGES � (CLIP ALL LOCATIONS FOR SIGNATURE) �SENIOR MGR �2 DEPARTMENT ACCOUNT
ACTION REQUESTED
Approve attached Resolution increasing spending authority in the Winter Street Maintenance activity of the Street Repair and Cleaning
Special Revenue Fund(225)to provide for completion of the 1996 program through December 31, 1996.
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS:
_PLANNING COMMISSION_ClVll SERVICE COMMISSION 1. Has this persoNfirm ever worked under a rAntract for this department?
CIB COMMITfEE YES NO ��
A STAFF 2. Has this person/firm ever been a city employee? �
- YES NO
_ DIS7RICT COUNCIL _ 3. Does this persoNfirtn possess a skill not nortnall ossessed b an }� c' �
SUPPORTS WHICH COUNCII OB.IECTIVE? YES NO y P y y�✓� ��P�����
Explain all yes answers on separete sheet and attach to green sheet
�IA1°OR'S OFFiC'E
INITIATING PROBiEM,ISSUE,OPPORTUNITY(WHO,WHAT,WHEN,WHERE,WHY):
Since the 1996 budget was adopted,needs have occurred for which changes in spending authority are necessary. T'hese needs should be
addressed by amending the appropriate 1996 budget in the Street Repair and Cleaning Fund,where spending is projected to occur before the
end of the yeaz. The following events occurred: 1. Extraordinary effort was necessitated by a 1.5 inch rain and ice storm on January 17,
1996 to maintain public safety. City streets required up to 30 applications of sand and salt. Prolonged very cold temperatures minimized
salt effectiveness.This event was not a declared snow emergenc,y,but cost more than a snow emergenc�
2. The Street Repair and Cleaning Fund normally budgets for four snow emergencies in a calendaz year. ��Seven snow emergencies have
been declazed through December�26 1996. It is anticipated that one additional snow emergency may occur in 1996.
ADVANTAGESIFAPPROVED:
Public Works Street Repair and Cleaning fund will.be able to continue routine snow and ice control.
Public Works will have the spending authority necessary to declare one more snow emergency in 1996 if needed.
DISADVANTAGES IF APPROVED:
There will be a reduction in the level of winter street maintenance resources available to fund future extraordinary emergencies. Please see
Winter Fund Balance worksheet attached.
DISADVANTAGES IF NOT APPROVED:
The Street Maintenance Division will not be able to meet demands of the public. In the event of another anticipated snow emergency before
December 31 1996,crews will not be able to respond.
The rain and ice storm and the�i€ti�-seventh snow emergency have left no spending authority for the balance of 1996.
Revised December 26, 1996.
TOTAL AMOUNT OF TRANSACTION$ 1,152,R2R COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE 225-42330-9R90 (Fnnd Ralance - Winter Maint-) ACTIVITY NUMBER 42330 (Winter Street Maintenance)
FINANCIAL INFORMATION:(EXPLAIN)
y , . c1G- �sY�
City of Saint Paul
Department of Public Works
Estimated Year End Winter Maintenance Fund Balance
December 26, 1996
Winter Maint. Fund Balance as of December 31, 1995 2,106,011
Less: Engineering Fund Loan (413,217)
Needed for December 1996 (1,152,828)
Estimated Winter Maint. Fund Balance as of December 31, 1996 539,966
96 Winter FB Support.l Page 1
, -
. Council File # ��- \���
RESOLUTION Green Sheet # 32136
CITY T PAUL, MIN TA
Presented By
\
Referred To` Committee: Date
1 W HE he Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul,does certify that
2 there are avz�lable for appropriation total revenues in excess of those estimated in the 1996 budget; and
3 '�
4 W I�R�A�Cou il File 277510, dated October 1, 1981, did establish certain Special Fund Policies; and
5
6 W�R��The Pub 'c Works Street Repair and Cleaning Special Revenue Fund (Fund 225) receives an
7 annual spending app priation for winter street snow and ice control; and
8
9 W xEREAS, The City of 'nt Paul has declared five Snow Emergencies during 1996; and
10
11 W HEREAS,The Public Work Street Repair and Cleaning Fund budgets for four Snow Emergencies plus
12 routine snow and ice control; d
13
14 W FiEREA�Ice buildup from an unu ual 1.5 inch rain and ice storm January 17, 1996 required up to 30
15 applications of sand and salt to mai tain public safety; and
16
17 W xE�tEA� The budget for winter street aintenance in the Street Repair and Cleaning Fund is projected to
18 need additional spending authority for D ember 1996; and
19
20 W HEIi.E.�s, There are sufficient funds availa e for additional snow emergency appropriation in the fund
21 balance of the Street Repair and Cleaning Fun • and
22 -
23 W HEREA�The Mayor recommends that the followi additions be made to the 1996 budget:
2�4
25 Financing Plan ent Bud et Chanee Revised Budget
�6 225 Street Repair and Cleaning Special Revenue Fund
27 42330 Winter Street Maintenance
28 9890 Undesignated Fund Balance $0 $615,828 $615,828
29 All other Fund Financing the Same $1 692 069 $0 $15,692,069
30 Total Financing Plan $15, 92,069 $615,828 $16,307,897
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`� S endin Pla Current Bud�et Change Revised Bud�et
`� 225 Street Rep ' and Cleaning Special Revenue Fund
47 42330 Winter Str t Maintenance
`� 42330- 0111 Full ' e Permanent $1,380,476 $190,500 $1,570,976
`� 42330-0274 Self Prop led Vehicle Repair $10,226 $40,000 $50,226
� 42330-0283 Rental-Ve 'cles $785,048 $114,376 $899,424
51 42330-0322 Aggregates- d,Etc. $100,000 $50,000 $150,000
� 42330-0388 Salt for Streets $428,000 $128,338 $556,338
� 42330-0439 Fringe Benefits $389,291 $92,614 $481,905
� All other Fund Spending the Sa e $12,599,028 $0 $12,599,028
� Total Spending Plan $15,692,069 $615,828 $16,307,897
56
57 Now,therefore,be it R,ESOLVE�That th City Council adopts the above additions to the 1996 budget.
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! ��:.��t; � ; ���,
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Yeas Nays Absent Requested by Department of: �
Blakev
Bostrom
Ci�Pri n PubliC Works
�a,-,-;�
MPg-a rrl �,
Rettman gy; ge °�
Thune
Adopted by Council: Date Form Appro by ity orney
Adoption Certified by Council Secretary By: �
By:
Approved by Mayor for Submission to
Approved By Mayor: Date Council
By: By:
•rDcPARTMENT/OFFICE/COUNCIL DATE 7NITIATED ��—`���
Public Works 12/9/96 GREEN SHEET No. 32136
CONTACT PERSON&PHONE INITIA, TE INITIAUDATE—
�3 DEPARTMENT DIRECTOR ❑7 CITY COUNCIL
Gary Erichson,266-6229 NuMBER FOR Q CITY ATfORNEY � CITY CLERK
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTiNG DGEf DIRECTOR 8 FINANCE ACCOUNTING
Decem er 26, 1996 ...- p��- � �� �6 MAYOR(OR ASSISTAN� �1 F�d Manager
TOTAL#OF SIGNATURE PAGES � (CLIP ALL LOCATIONS FOR SIGNAiURE) �SENIOR MGR �2 DEPARTMENT ACCO
ACT10N RE�UESTED
Appmve attached Resolution increasing spending authority in the Winter Street Maintenance activity of the Street Repair and Cleaning
Special Revenue Fund(225)to provide for completion of the 1996 program through December 31, 1996.
RECAMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UES110NS:
_PLANNING COMMISSION_CIVIL SERVICE COMMISSION �. Has this person/firm ever worked under a contract for this department?
CIB COMMITTEE YES NO
A STAFF 2. Has this person/firm ever been a city employee?
- - YES NO
_ DISTRICT COUNCIL _ 3. Does this person/firtn possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and atfach to green sheet
INITIATING PROBLEM,ISSUE,OPPORTUNITY(WHO,WHAT,WHEN,WHERE,WHY):
Since the 1996 budget was adopted,needs have occurred for which changes in spending authority are necessary. These needs should be
addressed by amending the appropriate 1996 budget in the Street Repair and Cleaning Fund,where spending is projected to occur before the
end of the yeaz. The following events occurred:
1. Extraordinary effort was necessitated by a 1.5 inch rain and ice storm on January 17, 1996 to maintain public safety. City streets required
up to 30 applications of sand and salt. Prolonged very cold temperatures minimized salt effectiveness.
2. The Street Repair and Cleaning Fund normally budgets for four snow emergencies in a calendar yeaz. Five snow emergencies have been
declazed through December 11, 1996. It is anticipated that one additional snow emergency may occur in 1996.
ADVANTAGESIFAPPROVED:
Public Works Street Repair and Cleaning fund will be able to continue routine snow and ice control.
Public Works will have the spending authority necessary to declare one more snow emergency in 1996 if needed. �����
���
DFC �J �9
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DISADVANTAGES IF APPROVED: �
There will be a reduction in the level of winter street maintenance resources available to fund future extraordinary emergencies. Ple �
Winter Fund Balance worksheet attached.
�flltf� R��±�(�'1 �'tt�t`
�.. �'. �.. .� :�::�
DISADVANTAGES IF NOT APPROVED:
The Sireet Maintenance Division will not be able to meet demands of the public. In the event of another anticipated snow emergency before
December 31 1996,crews will not be able to respond.
The rain and ice storm and the fifth snow emergency have left no spending authority for the balance of 1996.
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TOTALAAAOUNTOFTRANSACTION$ fi15,R2R COST/REVENUEBUDGETED(CIRCLEONE) yEg NO
FUNDING SOURCE 225-42330-9R90 (Fund Ralance - Winter Mainr_) ACTIVITY NUMBER 42330 (Winter Street Maintenance)
FINANCIA�INFORMATION:(EXPLAIN)
! --
����b�
City of Saint Paul
Department of Public Works
Estimated Year End Winter Maintenance Fund Balance
December 13, 1996
Winter Maint. Fund Balance as of December 31, 1995 2,106,011
Less: Engineering Fund Loan (413,217)
Needed for December 1996 (615,828)
Estimated Winter Maint. Fund Balance as of December 31, 1996 1,076,966
96 Winter FB Support Page 1