D00840CITY OF SAWT PAUL
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OFFICE OF THE MAYOR
ADMINtSTRATIVE ORDER
ADMIIVISTRATIVE ORDER,
No: 1� 00 c� Lf: G
Date: 2 - � ` g�
WHEREAS, since August i, 1994, H-Marc (aka: Hamline Midway Area Rehabilitation
Corporation) has leased, through Lease Agreement LIB/1, 300 square feet of office space in the
Hamline Branch Library; and
WHEREAS, the term of the said L,ease Agreement LIB/1 expired on July 31, 1995; and
WHEREAS, it is the intention of the parties to the said agreement to extend the lease for an
additional year;
THEREFORE BE IT ORDERED, that the proper City officials are hereby authorized and directed
to execute Addendum I to L,ease Agreement LIB/1, extending the term through July 31, 1996.
APPROVED AS TO FORM
_�/� �+/'^'wvr
Assistant City Attomey
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Date
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F.M.S./REAL ESTATE DIVISION Date: 1/2/96 Green Shcet Numbez: 3e}020
i �n�rrnm�v�, crn courrcu.
tact Petson and Phane I3am6er. � ..^��.Rw 2 Cll'Y ATl'ORNEY CLERK
aveNelson ��:(/� 266-8850 °°' TJD("sETDIRLCIY)R &MGTSVCDIR
YOR (OR ASQSPANl) 4 Fstate Divmon
M,� be � � R F�E
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CO"CAI, # OF S[GNAIURE PAGES 1 (Q]P A7d.IACAIIONS FOR SICiNATORL�j f Y �
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To e�end throngh Jnly 31, 1996, the term of T.ease Agreement LIB/1, leasing 300 square feet of
office space to H-Marc, a.k.a. Hamline-Midway Area Rehabilitation Corporation, in the Hamline
Branch Library. Ref: 1. Administrative Order for signature; 2. Copy of Lease Agreement LIB j1;
3. Sample Copy of Addendum I to Lease Agreement LIB jl.
RR,COMIvffi�IDATIONS: APPROVII (A) OR RE3F.('P (R) NAL SERVICE CONl'RACiS MUSl' ANSWLR 1T� POLLOWINCr.
. PIANNING COMMISSZON S T A �' 1. Aas the person/fnm ever wozked mda a mntr�t for this departmeat? YES NO
CNII. SERVICE COP�IISSION �� Pe�n/� ��a a Gty employee?. YFS NO
, Does tLis peiaoa/t"ssm po�sess a skill not m:ma��9 P� b9 a°Y
���� _ Cuxre¢t City employee? YPS NO
" all YFS aoswea on a separete sheet and attach
SUPI'ORTS WItICH COUNCII.OETF.(GINE?
couxcn. waRn�s� q v�cr �ei.nrmmvG courrca. 11
�rnvG rxasi�nr, 7ssus, orromvrnzsr �wno, wnaz, wnen. w'�,�, w�)- �,�������
Lease Agreeraent LIB/1 expired on July 31, 1995. ,$Q� � 5 tg,y�
`;,v'ti=a"�;;': "�'�y :`,?�.` N;:> i',.
VANIAGES TF APPROVED: �
H-Marc will continue to occupy its offices in the Hamline Branch Library.
nis��v�uvrnGas �nrrxovm. RECElVE�
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None FE8 - 51996 � �
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DTSADVANI'pGFSIFNOTAPPROVFD: � ��,,� ��� .
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H-Marc would have to fmd office space elsewhere.
'OTAL AMOUNi' OF TRANSAClION: �j�$OO.00 �YRev�c� $un��Tm (c�c� or� xo
ING SOURCE: ACIIVITY NUMBER
F[NANCfAI. INF6RMATiON: (S}LPIAIN)
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Addendum I
to
LEASE AGREEMENT LIB/1
WHEREAS, Since August 1, 1994, H-MARC (aka: Hamline Midway Area Rebabilitation
Corporarion) has leased 300 squaze feet of office space in the Hamline Branch Library; and
WfiEREAS, Lease Agreement LIB/1, the instrument of the said lease, expired on July 1,
1995; and
WHEREAS, it is the intention of H-MARC and ihe Depaztment of Libraries to renew this
lease for another year;
� BE IT THEREFORE RESOLVED, that Lease Agreement LIB/1 is hereby amended as
follows:
1. Paragraph [2] Term of the Lease. shall be changed to read:
[2J Term of Lease. This lease shall be in effect for a term commencing and
ending on the dates indicated below, uniess terminated earlier by the
LESSOR as provided herein.
Term
(Months/Years) Commencing Date Ending Date
1 Year August 1, 1995 July 31, 1996
2. All other terms and conditions of the said Lease Agreement LIB/1 shall remain in
full force and effect. ,
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IH y���gg WHEREOF, the parties hereto have set their hands and seals the day and
year in this L.ease fiTSt above-written.
LESSOR
N A
Mayor
City Clerk
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D' ector of inanc
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and M agemen Services
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Department Director
£���/��- /- 23--9C
City Attorney (Porm Approval)
LESSEE
Its
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Revised 6/29J94
Authority (C.F. or AO.)
LEASE NO.
FINANCE DEPT: LEASE NO. Lffi/1
DATE: August 1. 1994
LESSOR: CITY OF SAIIVT PAUI.
DEPARTMENT OF LIBRARIES
LESSEE: H-MARC (aka: HAMLINE MIDWAY AREA
REHABILITATION CORPORATION
1558 MINNEHAHA AVENUE WEST
SAINT PAUL, MINNESOTA 55104
[1] Leased Premises. The LESSOR, in consideration of the payment of the Basic Rent and
Additional Rent hereinafter specified to be paid by the LESSEE, and the covenants and
agreements herein contained, does hereby lease, demise and let unto LESSEE the premises
hereinafter referred to as the "Leased Premises," consisting of 300 squaze feet of office space
in the Hamline Branch Library whose address is:
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CITY OF SAINT PAUL
STANDARD LEASE
AGREEMENT
1558 Minnehaha Avenue West - Saint Paul. Minnesota 55104
together with any buildings, filctures in such buildings, improvements and structures, if any,
located thereon;
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j2] Term of Lease. This lease sha11 be in effect for a term commencing and ending on the dates
indicated below, unless terminated earlier by the LESSOR as provided herein.
Term
(Months/Years)
1 Year
Commencing Date
August 1, 1994
Ending Date
July 31, 1995
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. [3] Use of Premises. The LFSSEE shall use and occupy the Leased Premises for the following
purpose:
office s�ace
and for no other purpose without the prior written consent of LESSOR.
[4] Rent. Rent shall consist of Basic Rent and such Additional Rent as may apply. LFSSEE
shall pay all rent in advance, on the first day of the term of the lease and on the first day of
each payment period thereafter as indicated in the Payment Schedule below:
(A) Basic Rent
Schedule
Total Basic Rent
During Lease Term -- (Payment Period -- Commencing Date -- $ per Period)
$1,800 Monthly August 1, 1994 $150
(B) Additional Rent. Additional Rent means all amounts, other than Basic Rent provided
for in paragraph (4-A) above, that LESSEE shall be obligated to pay under tlus
paragraph or other provisions of this Lease. Additional Rent shall include, but is not
limited to, the following fees, costs and expenses:
• (1) all cosu for telephone service including but not limited to installation costs,
monthly service and long distance charges;
(Z) property insurance premium and/or uninsured losses as set forth in paragraph (6)
of this Lease.
In the event that LESSEE does not make such payments (or any payments required to
be paid as Additional Rent), LESSOR may make the payments at its option, and the
payments so paid become Additional Rent, and aze due and payable by the LESSEE
with the payment of Basic Rent next required after written notice of same to the
LESSEE by LESSOR.
LESSEE shall make all payments of Basic Rent and Additional Rent to L.ESSOR at the
following address:
Saint Paul Public Library - 90 West 4th Street - Saint PauL Minnesota 55102
[5] RiPht of En� At all times during the term of this lease, the LESSOR shall have the right,
by itself, its agents and employees, to enter into and upon the Leased Premises during
• reasonable business hours or, in the event of an emergency, at a� time for any legitimate
purpose.
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. [6} Insuras►ce.
(A) LFSSOR'S Insurance. The LESSOR shall acquire and keep in effect during the term
of this agreement the following coverages:
(1) FIRE AND ALL RISK INSURANCE, on the Leased Premises with limits of not
less than 90% of fuil replacement value shall be purchased by the LESSOR; the
I,ESSEE'S proportionate of the premium for said insurance and, in the event of a
cl aim y any deductible share shall be included in the Basic Rent,. Said insurance
shall name the City of Saint Paul as the insured. With respect to any loss of the
LESSOR'S property not covered by insurance, it shall be the responsibility of the
LESSEE, within a reasonable time, to pay all costs to repair or reglace the
damaged property with like ldnd, such reasonable time to be determined by the
LESSOR. LESSEE shall be responsible for insurance of its own property.
(B) LESSEE'S Insurance. The LESSEE shall acquire during the term of this lease the
following coverage:
(1) The LESSEE shall be responsible for the self insurance of, or the acquisition of
Commercial Property Insurance on, its personal property.
(2) COMPREHENSIVE GENERAI. LIABILIT'Y INSURANCE including blanket
� wntractual liability coverage, personal injury liability wverage and broad form
property damage liability endorsement with a combined single limit of not less than
$600,000 per occurrence shall be purchased by the I.ESSEE. Such insurance shall:
(a} name the City of Saint Paul as additional insured; (b) he primary with respect
to LESSOR'S inswance or self-insurance; (c) not exclude elcplosion, collapse and
underground property damage; (d) be written on an "Occunence" Form policy
basis; and (e) may contain an "aggregate" policy limit of $2,000,000
(3) AUTOMOBILE LIABII.ITY INSURANCE with minimum limits of $600,000
combined single limit and $1,OOQ000 aggregate, covering hired, non-owned and
owned automobiles.
(4) WORKERS' COMPENSATION INSURANCE, if applicable, with not less than
statutory minimum limits; and EMPLOYERS' LIABILITY INSURANCE, if
applicable, witl� minimum limits of at least $100,000 per accident and with an all
states endorsement.
(5) 'I`be LESSEE shall supply to LESSOR cuneni insurance certificates for policies
reouired in Paragraph (6). The said certificates shall certify whether or not the
agent has errors and omissions insurance coverage.
(6) The limits cited under each insurance requirement above establish m;nimums; and
� it is the sole responsibility of the LESSEE to purchase and maintain additional
insurance that may be necessary in relation to this lease.
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(7) Nothing in this contract shall constitute a waiver by the LESSOR of any statutory
limits or exceptions on liability.
• (8) I.ESSEE shall piace the insurance with responsible insurance companies authorized
and licensed to do business in the State of Minnesota and approved by LESSOR,
and shall deliver copies of the policies to LESSOR on the date of LESSEE'S
execution of this agreement. The policies required in paragraph (7) shall be
endorsed to indicate that the insurer cannot cancel or change the insurance without
first giving the L.ESSOR 30 days' written notice.
(C) Waiver of Subro ation. LESSOR waives its right of subrogation for damage to the
Building, contents therein, loss of use thereof, and/or ]oss of income, up to the amount
of insurance proceeds collected. LESSEE waives its right of subrogation for damage to
property in the Leased Premises, loss of use thereof, loss of income and/or accounts
receivable, up to the amount of their respective insurance proceeds collected. The
pazties shall notify their respective insurance companies, in writing, of the provisions of
this paragraph; and, if either cannot waive its subrogation rights, such party shall
immediately notify the other party, in writing.
[7] Cancellation or Termination. This lease shall be subject to cancellation and temrination by
LESSOR at any time during the term hereof by giving the LESSEE notice in writing at ninety
(90) days, (thirty (30) days for leases with a term of one (1) year or less or any month-
to-month tenancies) prior to the date when such temunation shall become effective. In the
• event of such termination, and on the effective date of such termination, LESSOR shall
return any uneamed rental paid by the I,ESSEE without interest.
[8] Notice. All notices herein provided to be given, or that may be given by either parry to the
other, shall be deemed to have been fully given when served personally on I.ESSOR or
LBSSEE, or when made in writing and deposited in the United States Mail, certified and
postage prepaid, and addressed to the LESSEE at the address stated on page (1) and to the
LESSOR at the Real Estate Division, 218 City Ha11, Saint Paul, Minnesota 55102. The
address to which the notice shall be mailed may be changed by written notice given by either
party to the other. Nothing herein shall preclude the giving of such address change notice
by personal service.
[9] Assignment and Subletting. LESSEE shall not assign or sublet this I.ease without the written
consent of the LESSOR, which consent must be obtained prior to the execution of auy
agreement to sublease t2�e Leased Premises.
[10] Payments in Case of Default. LESSEE shall pay LESSOR all costs and expenses, including
reasonable attorney's fees in any action brought by I.ESSOR to recover airy rent due and
• unpaid hereunder, or for the breach or default of any of the covenants or agreements
contained in this Lease, or to recover possession of said property, whether such action
progresses to judgment or not.
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[ll] Surrender of Premises. The LESSEE, at the e�cpiration of said term, or any sooner
termination of this lease, shall quit peacefully and surrender possession of said properry and
its appurtenances to I,ESSOR in as good order and condition as the property was delivered
� to the LESSEE.
[12] Indemnitv. The LESSEE agrees to indemnify, defend, save and hold harmless the City of
Saint Paul and any agents, officers and employees thereof from all claims, demands, actions
or causes of action of whatsoever nature or chazacter, arising out of or by reason of the Lease
of the herein described L.eased Premises by the LESSOR to the LESSEE, or the use or
condition of the L.eased Premises or as a result of the operations or business activities taking
place on the Leased Premises. It is fully understood and agreed that LFSSEE is aware of
the conditions of the Leased Premises and leases the same "as is."
[13] Holdover. Any holdover after the expiration of the term of this Lease shall be allowed only
after receiving the written consent of the LESSOR. Said tenancy shall be deemed to be a
tenancy only from month-to-month. All other terms and conditions of this Lease shall be
applicable.
[14] Potlution and Contaminants. LESSEE agrees to comply with all ordinances, laws, rules and
regulations enacted by any governmental body or agency relating to the control, abatement
or emission of air and water contaminants and the disposal of refuse, solid wastes or liquid
wastes.
• LESSEB shall bear all costs and eacpenses arising from compliance with said ordinances, laws,
rules, or regulations and shall indemnify, defend, save and hold harmless LESSOR from all
liability, including without limitation, fines, forfeitures, and penalties arising from the failure
by LESSEE to comply with such ordinances, laws, rules or regulations. LESSOR has the
right to perform cleanup and cbarge the LESSEB as Additional Rent for such costs should
the LESSEE fail to comply.
[15j Controlling Lease. In the event there is any prior existing lease or rental agreement between
LESSEE and I,ESSOR (or its predecessor in interest) covering the subject property, it is
agreed and understood that this Lease shall cancel and terminate any prior leases or rental
agreements as of the effective date of this lease.
[16j Destruction. In the event the Leased Premises becomes untenantable or unfit for occupancy
due to damage or destruction during tbe term of this Lease, LESSOR may at its option:
(A) terminate the lease upon fifteen (15) days' written notice to iESSEE; or
(B} if the destruction shall be attributable to the occupancy of the Leased Premises or to the
actions of the LESSEE, within fifteen (15) days agree to restore the premises within a
• reasonable time period following the casualty, charging the costs in excess of the
insurance proceeds, if any, to the LESSEE as Additional Rent; or
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(C) if the destrucuon shall be attributable to the occupancy of the L.eased Premises or to the
actions of the LESSEE, may direct that LESSBE promptly restore the L.eased Premises
� to substantially tbe condition existing immediately prior to such damage or destruction,
and for that purpose, if such damage or desiruction was caused by perils insured against
the LESSOR shall make available to LESSEE pro-rata, as work progresses, the net
proceeds of such insurance. ff such proceeds aze insufficient to pay the entire cost
thereof, LESSEE agrees to pay as Addiuonal Rent, a lump sum payment (or in a form
agreed upon by the LFSSOR) equal to the remainder of such cost.
The Basic Renu to be paid during the restoration period shall be abated in proportion
to the percentage of loss and impairment of the use of the Leased Premises as
determined by the LESSOR, times the number of days of loss or impairment.
[17] Events of Default. The occurrence of any of the following events during the term of this
Lease shatl constitute an event of default by the L,ESSEE:
(A) the filing of a petition to have LESSEE adjudicated banla�upt or a peution for
reorganization or arrangement under a� laws of the United States relating to
bankruptcy filed by LESSEE;
(B) in the event a petition to have LESSEE adjudicated bankrupt is filed against LESSEE,
the failure to dismiss such petition within ninety (90) days from the date of such filing;
• (C) the assets of LESSEE or of the business conducted by LESSEE on the L.eased Premises
be assumed by any trustee or other person pursuant to any judicial proceedings;
(D) LBSSEE makes airy assignment for the benefit of creditors;
(B) the failure by LESSEE to timely pay Basic Rent or Additional Rent as required by this
Lease;
(F) the failure by LESSEE to observe and perform any covenant, condition or agreement
on its part to be observed or performed as requued by this Lease; or
(G) the failure by LESSEE or iu surety to discharge, satisfy or release any lien or lien
statement filed or recorded against the Leased Premises within sixty days after the date
of such filing or recording, whichever date is earlier.
It is an express covenant and agreement of LESSOR and LESSEE that LESSOR may, at its
election, terminate this Lease in the event of the occurrence of any of the events described
in this paragraph or in paragraph (20) relating to liens by giving not iess than ten days'
written notice to LESSEE; and when so terminated, LESSOR may reenter the Leased
Premises. This Lease and its Leased Premises shall not be treated as an asset of LESSEE'S
estate. It is further expressly understood and agreed that LESSOR shall be entitled upon
� such re-entry, notwithstanding airy other provision of this Lease, to exercise such rights and
remedies as aze provided in Paragraph (22) of this Lease.
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! [18] Comnliance with Laws. T't�e property described herein may be used for only the purposes
stated herein. It is the sole and exclusive responsibility of the LESSEE in the use of the
property to comply with all laws, rules, regulations or ordinances imposed by any jurisdiction
affecting the use to wiuch the property is proposed to be put. Inability or failure by the
LFSSEE to comply with any of said laws, rules, regulations or ordinances will not relieve the
LESSEE of the obligation to pay the rental provided herein.
[19] Non-Discrimination. The LESSEE for himself, his personal representarives, successors in
interest and assigns, as a part of the consideration hereof, does hereby covenant and agree,
as a covenant running with the land, that
(A) no person, on the ground of race, seay col�r creed, religion, age, disability, marital status,
status with respect to public assistance or national origin or ancestry shall be excluded
from participating in, be denied the benefiu of or be otherwise subjected to discrimina-
tion in the use of said facilities;
(B) that in connection with the construction of airy improvements on said lands and the
furnishing of services thereon, no discrunination shall be practiced in the selection of
employees and contractors, by contractors in the selection and retention of �rst tier
subcontractors, and by first-tier subcontractors in the selection and retention of
� second-tier subconuactors;
(C) that such discrimination shall not be practiced against the public in iu access in and use
of the facilities and services provided for public accommodations (such as eating,
sleeping, rest and recreation) constructed or operated on the Leased Premises; and
(D) that the LESSEE shall use the premises in compliance with all other requirements
imposed pursuant to the Saint Paul Legislative Code Chapter 183.
[20] Liens. The LESSEE shall not permit mechanic's liens or other liens to be filed or established
or to remain against the Leased Premises for labor, materials or services furnished in
connection with azry addirions, modiHcations, improvements, repairs, renewals or replace-
ments made to the Lzased Premises, or for any other reason; provided that if the L,ESSEE
shall first notify the LESSOR af its intentian to do so and shall deposit in escrow with the
LESSOR a sum of money or a bond or irrevocable letter of credit acceptable to the LESSOR
equal to the amount of the claim of lien, LESSEE may in good faith contest atry such claims
or mechanic's or other liens filed or established and in such event may permit the items
contested to remain undischarged and unsatisfied during the period of such contest. If, in the
opinion of the LESSOR, the nonpayment of any such items subjects the Leased Premises to
airy loss or forfeiture, the LESSOR may require the L,ESSEE to use the escrow account to
promptly pay a11 such unpaid items and if LESSEE fails to pay from the escrow account, the
� LESSOR may pay and charge the LESSEE as Additional Rent.
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[21] Eminent Domain. In the event the entire Lzased Premises aze taken by emiuent domain, or
such portion thereof is so taken that in LESSEE'S reasonable judgement it is uneconomic
thereafter to restore the Leased Premises and pmceed under the terms and provisions of this
Lease, LFSSEE may terminate this Lease by giving to LESSOR thiriy days' written notice
of termination, effective as of the date on which the condemning authority acquires legal tifle
or physical possession of the Leased Premises. LESSEE hereby waives and releases any
claim to or share in the Awazd of Compensation for the taldng, notwithstanding any other
provision of law, this Lease or a� other agreement. LESSEE may to the eartent otherwise
permitted in the eminent domain proceeding, remove its own trade fixtures at its own
e�cpense.
[22] Default Remedies. In the event an Event of Default occurs under paragraph (17) of this
L.ease, LESSOR may exercise any one or more of tt�e foilowing remedies:
(A) reenter and take possession of the Premises without ternunation of this L.ease, and use
its best efforts to ease the Premises to or enter into an agreement with another person
for the account of LESSEE;
(B) terminate this lease, exclude LESSEE from possession of the Premises, and use its best
efforts to lease the Premises to or enter into an agreement with another in accordance
� with applicable law;
(C) exclude LESSEE from possession of the Premises, with or without terminating this
Lease and operate the Premises itself;
(D) terminate the Lease, exclude LESSEE from possession of the Leased Premises, sell all
or any part of the Premises at the best price obtainable (provided such sale is permitted
by applicable law,) such sale to be on such terms and conditions as the L,ESSOR, in its
sole discretion, shall determine and apply the proceeds of such sale less arry expenses
thereof for the account of the LESSEE.
(E) exercise any remedies available to it under the Minnesota Uniform Commercial Code;
(F) take whatever action at law or in equity may appear necessary or apgropriate to collect
the Basic Rent and Additional Rent then due and thereafter to become due, or to
enforce performance and observance of any ohligation, agreement or covenant of the
LESSEE under this Lease.
(G) in exercising any of its remedies set forth in this Section, the LESSOR may, whether or
not the I,ease is then in effect, hold the LESSEE liable for the difference between the
payments and ott�er costs for which the LESSEE is responsible under this Lease.
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No remedy herein confened upon or reserved to LFSSOR is intended to be exclusive of any
other available remedy or remedies, but each such remedy shall be cumulative and shall be
• in addirion to every other remedy given under this L.ease or now or thereafter ea�ting at law
or in equity by statute. No delay or omission to exercise any such right or power accruing
upon any default shall impair any such right or power or shall be construed to be a waiver
thereo� but any such right and power may be exercised from time to time and as often as
may be deemed expedient. In order to entitle the LESSOR to e�rcise any remedy reserved
to it in this Provision, it shall not be necessary to give any notice, other than such notice as
may be herein e�ressly required.
[23] Default of Pa�ment. LESSEE agrees that, should it default on any payment owing and due
to be paid to LESSOR as provided in this agreement, including but not limited to Basic Rent
and Additional Rent, then the remaining unpaid balance shall, at the option of the L.ESSOR,
immediately become due. Said LESSEE further agrees that the LESSOR may, at its option
and to LESSEE, enter judgment against LES3EE in Ramsey County District Court for the
amount of tbe unpaid balance of Basic Rent. LESSEE does hereby agree that the LESSOR,
at its option, may enter a judgment, at any time within one year of the time the last payment
shall have come due, for the full amount of tbe unpaid balance due pursuant to the
confession of judgment provided herein.
[24] Alterations. The LESSEE will not make any alterations to the premises without the written
consent of the LESSOR, such consent not to be unreasonably withheld. If the LESSEE
• desires to make any such aiterations, an accurate description shall first be submitted to and
approved by the LESSOR and such alterations shall be done by the I,ESSEE at its own
expense. All such work shall be performed under the LESSOR'S supervision and any
improvemenu made to the I.eased Premises at the I.ESSEE'S expense shall become the
property of the LESSOR at the end of the Lease period. LESSEE agrees that all alterations
will be done in a workmanlike manner and in conformance with applicable building codes,
that the structural integrity and building systems of the building will not be impaired, and that
no liens will attach To the premises by reason thereof.
[25J Amended. Anything herein contained to the contrary not withstanding, this Lease may be
terminated, and the provisions of this Lease may be, in writing, amended by mutual consent
of the parties herein.
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IN VS'ITJ�'ESS R'HEREOF, the parties hereto have set their hands and seals the day and year in
this Lease first above-written.
• LESSOR
Mayor
NfA
City Clerk
Director of Finance
and Management Services
epartment Directo
• City Attorney (Form Approval)
LESSEE
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