01-200Retum Copy To: � � � � � � � �
Police Dept. Accounting
Presented By:
Referred To:
RESOLUTION
OF SAINT PAUL, MINNESOTA
Approval
B
Form �
B �
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
WHEREAS, the Saint Paul Police Department has received a$247,849 Juvenile Accountability Incenrive Block
Grant from the Minnesota Department of Economic Security, Workforce Services Branch for the period of
January 1, 2001 through September 30, 2002, Attachment A; and
RESOLVED, that the City Council accepts this grant and authorizes the City to enter into, and Cluef
William Finney to implement an agreement with the Minnesota Department of Economic Security,
Workforce Services Branch.
30
31
32
33
34
35
36
37
Requested by Department of:
By:
Adopted by Council:Date:
Adop ' n Certified by Council Secretary:
By: -��_� � _ _�
Approved by Mayor:Date �P� ��
By:
JuvAccounW bilitylncentiveBlockGrant.cr2001
Council File # m 1� a�
Green Sheet# 107119
��
Committee:Date:
3 by Financial Services Director:
. � .
to Council:
By:;
DEPAi2TMF�NTIOFFICE/COUNCIL DATE INITIATED
Po�i�ev��ent v22�ot GREEN SHEET No. 107119�
ONTACTPERSON PHONE INI7WVD INITIAU�ATE
ChiefFinney 292-3588 � DEPARTMEMDIREC�OR �4 5 c�„-co�xa�
MUST BE ON COUNCIL AGENDA BY (DATE) Qt �ad
Please process ASAP �arvn, �cm�c�uc
�iwwcwtSEmncESOiz �FlNANGW.SERV/ACC�G
�MATpR�ORA$$ISTAM) �FNMANRIGHTS
TOTA� # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
AC710N REQUES7ED
Approval of the attached council resolution accepting a Juvenile Accountability Incentive Block Grant from the
Minnesota Department of Economic, Worl�'orce Services Branch, authorizing the City to enter into an agreement
with the Minnesota Department of Economic Security, Workforce Services Branch, and authorizing Cluef William Finney
to itnplement an agreement with the Minnesota Depaztrnent of Economic Security, Worl�'orce Services Branch.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWERTHE FOLLOWING QUESTIONS:
1. Has this persoNfirm everworked under a contract forthis department?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this person/frtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this persoNfrtn possess a skill not normally possessetl by any curreM city employee?
YES NO
4 Is this persoNfirtn a targeted vendoh
YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY)
The Saint Paul Police Departmern has received a$247;849 Juvenile Accountabiliry Incenrive Block Grant from
the Minnesota Departrnent of Economic Security for the period 7anuary 1, 2000 through September 30, 2002.
(Attached is a copy of the grant agreement.)
ADVANTAGESIFAPPROVED
Ability to reduce juvenile crune through grant funds available.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NOT APPROVED . �++y {"" /'1
� ir�
Grant funds will be unused.
FE� � G 2#`�pd;
CITY R������
70TAL AMOUN7 OF TRANSACTION $ - COS7/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE SY3t0 OCMllltt. Ctt3riT ACTIVIN NUMBER 34067
FINANCIAL INFORMATION (EXPLAIN)
7uvenileAccounlabilitylncenliveBlockGrant.gs 2001
PsSC�>c�M�T P�
Fy IIVENDOR NUMBER
01
' "�' �' �Q3��
289
FUND AGENCY
310 B2�
GRANT AGREEMENT # �� CFDA #
ORG. SUB ORG.
0000
AMOUNT
o l _>oo
DOCUMENT NUMBER(S.)
STATE OF MINNESOTA
DEPARTMENT OF ECONOMIC SECURITY/WORKFORCE SERVICES BRANCH
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AGREEMENT
Funding Source: JUV�NILE ACCOUNTABILITY INCENTIVE BLOCK GRAa t A Number: 90689
This grant agreement, which shall be interpreted pursuant to the laws of the State of Minnesota, between the
State of Minnesota, acting through its Department of Economic Security (DES), Workforce Services Branch
(WSB), (hereinafterthe DEPARTMENT), and
Saint Paul Police Department
100 East 11th Street
St. Paul, MN 55101
Social Security or Federal Identification Number:
Minnesota State Tax Identification Number:
(Hereinafter GRANTEE)
WITNESSETH:
416005521
0080250956
WHEREAS, the DEPARTMENT has been granted funds by the United StaYes, through Yhe Department of
Justice, for use to meet the purposes set forth in and authorized by Public Law 105-119 (Making
Appropriations for the Departments of Commerce, Justice, and State, the Judiciary, and Related
' Agencies), hereinafter referred to as the "AcY', and
WHEREAS, the DEPARTNIENT has been named the DesignaYed State Agency for the JAIBG by the Chief
Executive Officer of the State and has me aurroriiy to enter into agreements pursu�r�Y to P.L. 105-
119, and has authority to allocate funds, and
WHEREAS, the Juvenile Crime Enforcement Coalition of the Unit of General Local Government, (hereinafter
referred to as the "Area ) has the authority to approve a coordinated enforcement plan for reducing
��
juvenile crime for the Area, (hereinafter referred to as the "Plan"), and
WHEREAS, the Chief Executive Officer of the Area has designated appropriate categories of juveniles within
the juvenile justice system for testing for use of controlled substances, and
WHEREAS, GRANTEE is familiar with the Plan and has represented to the DEPARTMENT that it is qualified
and has effectively delivered services in the area of the type enumerated in the Act, and GRANT-
EE further represents that it is qualified to perform the services enumerated in the Plan for the
Area.
NQW, THEREFORE, in consideration of the premises and of the representations made therein, the parties agree
that:
o� -'�oo
The foregoing recitals are made a part hereof as though set forth in full and in detail herein.
II. Proqram: The GRANTEE shall implement an acceptable Plan which meets the JAIBG Program and
Administrative Requirements, Standards, Procedures, and Activities as set forth in the Act. The Pian
is incorporated by attachment hereto as Exhibit A.
III. Duties and Pavment: GRANTEE shall perform a{I the services enumerated in the Pian and shail be
reimbursed by the DEPARTMENT for its expenses in providing these services, provided that the total
obligation of the DEPARTMENT for all reimbursement to GRANTEE shall not exceed 247 849. These
funds may include $2,000 for staff developmenUtraining and technical assistance as indicated in Form
D-1, if appiicable. Match is not required for staff developmenUtraining and technical assistance funds
provided under this grant agreement.
Funds authorized under this grant agreement are to be expended in the cost categories and amounts
shown in the Budget contained in the Plan (Form D of Exhibit A), which is attached hereto, incorpo-
rated by reference herein and made a part hereof. Administrative expenditures may not exceed 10%
of total actual expenditures of the funds provided under this grant agreement. GRANTEE must provide
a cash match, of new money, in amount(s) indicated on Form(s) D.
The DEPARTMENT shali not be responsible to reimburse GRANTEE for its payments or liabilities to
the Unemployment Compensation Fund incurred as a reimbursing employer after termination of
GRANTEE's participation in programs under the Act or for any liability accrued thereunder before the
effective date of this grant agreement.
IV. Term of Grant: This Grant shall be effective on Januarv 1. 2001, or upon such date as it is executed
as to encumbrance by the Commissioner of the Department of Economic Security, whichever occurs
later, and shall remain in effect untii September 30. 2002, or until all obligations set forth in this grant
agreement have been satisfactorily fulfilled, whichever occurs first.
V. Cancellation: This grant agreement may be canceled by the DEPARTMENT at any time, with cause,
by giving written notice to the GRANTEE. in the event of such cancellation without cause, GRANT-
EE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily
performed. GRANTEE acknowledges that funds to finance this grant are to be obtained by the
DEPARTMENT through a specific legislative act. If at any time such funds become unavailable under
the Act, this grant agreement shall be terminated immediately upon written notice of such fact by the
DEPARTMENT to GRANTEE. In the event of such termination, GRANTEE shall be entitled to
reimbursement, determined on a pro rata basis, for services satisfactorily performed.
In the event of such cancellatior� :ar caus°, including but not limited to fail�re to comply with ihe
provisions of the grant agreement, failure to make timely progress in delivering requireb services, or
use of grant tunds for purposes other than those specificaily identified in the grant agreement, the
DEPARTNIENT may take any actiens it deems necessary to protect the interests of the State of
Minnesota, including but not limited to the refusal to disburse additional funds pending a determinatian
of the DEPARTMENT's right to set-off, and requiring the return of all or part of the funds already
disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause, upon
thirty (30) days written notice to the DEPARTMENT. Such written notice of canceilation must inciude
proposed terms for the discontinuation of GRANTEE's services and an estimated finai invoice for work
or services performed. The DEPARTMENT may reject or accept in whole or in part GRANTEE's
proposed terms for discontinuing services and GRANTEE's estimated final invoice, and shail notify
GRANTEE of its decision within (5) business days of receipt of GRANTEE's cancellation notice.
„
o� -a o0
In the event of any canceliation under this provision, GRANTEE shall cooperate fully with the DEPART-
MENT and help facilitate any transition for the provision of services by a different vendor. Failure to
cooperate with or withhoiding any information or records requested by the DEPARTMENT or a different
vendor that impairs in any way the transition of the provision of services shali constitute a material
breach of this grant agreement, subjecting GRANTEE to liability for ail damages incurred by the
DEPARTMENT resulting from such breach.
VI. Reauest for Pavment: Requests for cash advances shali be made by GRANTEE to the DEPART-
MENT on the DEPARTMENTs "Cash Request Form”. Payments shall be made by the DEPARTMENT
as soon as practicable after GRANTEE's presentation of the Request for Cash. The fact of payment of
any item shail not preclude the DEPARTMENT from questioning the propriety of any item.
VII. Purchase of Furniture and Epuipment: Any purchase of non-expendable personal property that has a
useful life oi more than one year with a per unit cost of $5,000 or more must have prior written approvai
of the DEPARTMENT.
VIII. Repavment of Funds: The DEPARTMENT reserves the right to offset any over-payment or disaliow-
ance of any item or items under this grant agreement by reducing future payments requested by
GRANTEE. This clause shall not be construed to bar any other legal remedies the DEPARTMENT
may have to recover funds expended by GRANTEE for disailowed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress reports as
the DEPARTMENT may from time to time require including, but not limited to, the following:
A. Quarterly Financial Status Report (FSR) by the 20th of the month following the calendar quarter
covering such status for that quarter. GRANTEE shall report expenditures of other funds satisfying
match requirements as specified at 20 CFR 645, Subpart C, on the quarterly FSR.
B. Quarterly Status Reports by the 25th of the month following the calendar quarter covering such
status for that quarter.
GRANTEE shall aiso make such reports to the U.S. Attorney General, the Comptroller General of the
United States or the DEPARTMENT as any of them may require.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a complete,
accurate and timely manner.
X. Monitorina and Corrective Action: GRANTEE agrees to permit monitoring by the DEPARTMENT to
determine grant agreenent performance and compliance with grant agreement provisions. GRAtvTEE
further agrees to cooperate with the DEPARTMENT in performing and completing such monitoring
activities and GRANTEE agrees to implement and compiy with such remedial action as is proposed dy
the DEPARTMENT.
XI. Liabilit : GRANTEE agrees to indemnify and save and hold the DEPARTMENT, its agents and
empioyees harmless from any and all claims or causes of action, including attorney's fees, arising from
the performance of this grant agreement by GRANTEE, its agents, officers and employees. Nothing
herein shall constitute a waiver by the GRANTEE or the DEPARTMENT of any statutory or common
law limits of liability, defenses, or immunities.
XII. Special Administrative Provisions Repuired Under the Act: GRANTEE agrees to administer the
program in accordance with the Act and the regulations and guidelines promulgated thereunder.
(Many of these guideEines are presented in the DEPARTMENT's JAIBG Handbook.) GRANTEE also
agrees to comply with other applicabie Federal and State laws. In the event that these laws, regula-
tions or guidelines are amended at any time during the term of this grant agreement, the GRANTEE
shall compiy with such amended laws, regulations or guidelines.
.i
e�-aoa.
A. RecordslAudits: GRANTEE agrees to use such fiscal, audit and accounting procedures as may be
necessary to assure and promote sound financial management, inciuding effective intemal controls.
The U.S. Attorney General, the Comptroller General of the United States and the DEPARTMENT,
or a designated representative, shall have access to and the right to examine for audit purposes or
otherwise, any books, documents, papers or records of GRANTEE. The books, records, docu-
ments and accounting procedures and practices of the GRANTEE relevant to this grant agreement
are also subject to examination by the DEPARTMENT a�d the Legislative Auditor of the State of
Minnesota. GRANTEE agrees to fully cooperate in any such examination and/or audit and to have
said audits carried out in accordance with Grant Audit Requirements, which is in Chapter 509 of
�� ��
the MDES Policies and Procedures Manual and hereby incorporated by reference and made a part
hereof. �
All records peRaining to this grant agreement shall be retained by the GRANTEE for a period of at
least three years after the expiration of the term of this grant agreement, or on completion of an
audit, if one has been commenced within three years, whichever period is tonger.
B. .Proqram Standards: GRANTEE agrees to comply with OMB Circulars Numbers A-21, A-87, A-110,
A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-10 (Implementa-
tion Guide for OMB Circular A-87), as these circulars are applicable and as they relate to the
utilization of funds, the operation of programs and the maintenance of records, books, accounts
and other documents under the Act as amended. Under the Cost Principles Circulars (A-21, A-87,
or A-122), common orjoint costs charged to grants must be based upon written cost allocation
plans.
C. Non-Discrimination Statement: The GRANTEE will comply with all applicabie Federai, State, and
loca� laws prohibiting discrimination, including but not limited to:
i. The Workforce Investment Act of 1998 (29 CFR Part 37). Section 188, which prohibits
discrimination under any WIA Titie I program/activity funded in whofe or in part with WIA funds
because of race, color, religion, sex, national origin, age, disability, political affiliation or belief,
and against beneficiaries on the basis of either citizenship/status as a lawfully admitted
immigrant authorized to work in the United States or participation in any WIA Title I program or
activity.
ii. The Civit Ri4hts Act of 1964 (42 USC 2000d) as amended bv the Eaual Emplovment Ooqortu-
n� Act of 1972, which prohibits discrimination on grounds of race, color or national ongin, and
applies to any arogram or activity receiving federal financial aid, and to ali employers, including
State and iocal governments, public and private employment agencies, and labor organiza4ions
iii. The Minnesota Human Riahts Act (Minnesota Statute 363), agrees to comply wiih the
Minnesota Human Rights Act, Minnesota Statue 363, which prohibits discrimination based on
race, color, creed, religion, nationai origin, sex, maritai status, sexual orientation, status with
regard to public assistance, disability, citizenship, or age
iv. The Rehabilitation Act of 1973 (29 USC 794), as amended, which prohibits discrimination on
the basis of handicap in all federally-funded programs.
v. The Aqe Discrimination Act of 1975 (42 USC 6101), as amended, which prohibits unreasonable
discrimination on the basis of age in programs or activities receiving federal financiai assis-
tance.
vi. The Americans with Disabilities Act of 1990 (42 USC 1201), as amended, which prohibits
discrimination on the basis of physical, sensory, or mentai disability or impairment.
D. Affirmative Action: (If applicabie), GRANTEE certifies that it has received a Certificate of Compii-
O\—ae�
ance from the Commissioner of Human Rights pursuant to Minnesota Statues, Section 363.073.
E. Workers' Comoensation: In accordance with the provisions of Minnesota Statutes Section 176.182,
the State affirms that GRANTEE has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statute 176.181, Subdivision 2.
F. Relocation Assistance: GRANTEE agrees to compiy with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646) which
provides for fair and equitable treatment of persons dispiaced as a result of federal or federally
assisted programs.
G. Church/State Seqaration: GRANTEE agrees that program participants shall not be employed in the
construction, operation or maintenance of that part of any facility which is used for religious
instructions or worship. GRANTEE further agrees that no funds shall be expended for sectarian
worship, instruction, or proselytization.
H. Data Practices: The GRANTEE understands and agrees that it shall be bound by the Minnesota
Government Data Practices Act (Minnesota Statutes, Chapter 13), and that it shall inform program
applicants that the DEPARTMENT may share applicant data with other agencies for eligibility and
program evaluation purposes. GRANTEE shall incorporate into the form used to provide appli-
cants' an expianation of their right under the Minnesota Data Practices Act the clauses contained in
the DEPARTMENT'S "DATA USES INCLUSION REQUIREMENTS" (Attachment 1).
i. Drua Free Workqlace: GRANTEE agrees to make a good faith effort to maintain a drug free
workplace through impiementation of the Drug Free Workplace Act.
XIII. Workforce Center Listinq: GRANTEE shall list any job vacancy in its personnel compiement with the
nearest Minnesota Job Service Office as soon as it occurs.
XIV. Voter Re istration: GRANTEE shall provide non-partisan voter registration services and assistance,
using forms provided by the Secretary of State, to employees of GRANTEE, program participants and
the public as required by Minnesota Statutes, Section 201.162.
XV. Assignment: The GRANTEE shafi neither assign nor transfer any rights or obligations undes this grant
agreement without prior written consent of the DEPARTMENT. The provisions of this grant agreement
applicable to the GRANTEE shaii also be applicable to subgrants made by the GRANTEE from funds
obtained under this grant agreement.
XVI. Modifications: Any modifications to this grant agreement shali be in writing a�d shall be executed by
the same parties who executed the original grant agreement, or their successors in office.
XVii. Debarment and Suspension Certification: (If applicable) The GRANTEE agrees to follow the Presi-
dent's Executive Order 12549 and the impiementing regulation Nonprocurement Debarment and
��
Suspension; Notice and Final Rule and Interim Finai Rule," found at 53 FR 19189, May 26, 1988, as
amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment,
Suspension, ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions"; unless excluded
by law or regulation.
XVIIi. Lobbvinq Certification and Disciosure: (if applicable) The GRANTEE shaii comply with Interim Final
Rule, New Restrictions on Lobbying, found in Federal Register Vol. 55, No. 38, February 26, 1990, and
any permanent Rules that are adopted in place of the Interim Rule. The Interim Final Rule req�ires the
GRANTEE to certify as to their lobbying activity. The Interim Final Rule impiements Section 319 of
Public Law 101-121, which generally prohibits recipients of Federai con�rac�s, gra^ts a�� loar:s from
using appropriated funds for lobbying the Executive or Legislative Branches of the Federal Government
in connection with a specific contract, grant or loan.
XIX. Operatina Procedures: The GRANTEE hereby acknowledges that it has in its possession the O\ —ao'o
documents issued by the DEPARTMENT entitied "JAIBG Handbook". The GRANTEE further
acknowiedges that its supervisory personnel to be involved in the administration of the grant agreement
have read and understand said document. The GRANTEE agrees to comply with the contents of the
aforementioned documents.
XX. InteresUProaram Income: The GRANTEE shall be responsible for estabiishing and maintaining
records identifying interest and/or investment income eamed on advances of program funds. Income
so earned shall be added to the existing funding of this grant agreement and may be used for any
af{owable grant expenditure.
XXI. Grant Aareement Closeout: The GRANTEE agrees to submit a final quarterly Financial Status Report
(FSR) and a payment for the balance of any unspent and unobligated grant funds to the DEPART-
MENT wiihin 45 days after the end of the term of this grant agreement. Accompanying the final FSR
shall be a listing of any continuing liabilities on the grant, if appiicable. Failure to submit a final FSR
within this period may result in disallowance of payment for any expenditures not previously submitted.
The GRANTEE agrees to submit a revised finai FSR to the DEPARTMENT if any additional funds must
be returned to the DEPARTMENT after grant agreement closeout.
XXII. Jurisdiction and Venue: This grant agreement, and any amendments and supplements thereto, shail
be governed by the Laws of the State of Minnesota. Venue for all legal proceedings arising out of this
award, or breach thereof, shall be in the State or Fec�erai Court with competent jurisdiction in Ramsey
County, Minnesota.
�
O�—�aa
IN WITNESS WHEREOF, the parties have caused this Grant (No. 90689 to be duly executed
intending to be bound thereby.
APPROVED APPROVED
FOR Saint Paul Police Department:
(Name of Delegate Agency) FOR The Department of Economic Securitv-
Workforce Services Branch:
�
�
Title:
Date:
IF A CORPORATION, TWO (2) CORPORATE
OFFICERS MUST EXECUTE.
FOR THE GRANTEE:
�
Title:
Date:
Title: Director Program Sup�ort Services
Date:
s��
ATTACHMENT 1
p � _�no
DATA USES INCLUSION .
REQUIIREMENTS
1. Program Information
p, �■n;•• �" e Are Askina For It: To help us decide whether you are eligible for
the pro9rar�� and what other services you may need.
g, H y We Plan To Use Ir We may use it to prepare required reports, conduct
audits, review eligibility and to find out how the program is helping you.
C. ..,. ti a� ; �ye h!^v �&eae� This Informati�n:w� s��, alioenred by law. who
nsed it to do their jata� in: the Mmneso4a Departrnent ofi Ecorsomic Security;
tfie Cinited States Deparlments of Healtt� and Human SeN�cos.o hareH t v++
and Urban Development and Agriculture. W0 may
community based agencies, local and. state human service agencies,
educational programs and other agencies which help you.
p � � De Not Provide This Information: You are not required by law to
provide this informat9os►. lf you choose not to provide this information, we
rnay not know whether you are eligible for tt►e program and may not be ab{e
to help you. Providing false informatioee can lead to removai from the
program:
11. Wage Detail Files
We may also use information from wage records kept by the Minnesata
pepartrnent of Economic Security to help us eva4uate the program.
III. Social Security Numbers
You do not have to provide a Social Security Number to be e�i9ible for our
programs. Federal Privacy Act and Freedom u$ �t or co putee matches,
use of the Social Security Number. We may
program revisws and improvemenffi, and audits.
�.. ' .
WorkForce
Services Branch
Office oF Youth Development
�
MINNESOTA JUVENILE ACCOUNTABILITY INCENTIVE BLOGK GRANT (JAIBG)
2001 - 2002 Local Entitlement Grants
GRANTEE AGENCY: The fiscal agent with
whom the grent agreement wili be executed.
Saint Paul Police Dept. ,
= 100 East llth Street
` St. Paul, MN 55101
CONTACT MAILING ADDRESS:
(if different from above)
JAIBG Ailocation
Phone#: 651-292-3507
FAX: 651-292-3542 x
E-Mail: amy.brown@stpaul.gov
Project start date: 1/ 1/O 1
��� �9
i
Name: william x. Finney
Title: Chief Of Police
Phone#: 651-292-3588
FAX: 651-292-3542
E-Mail:
Contact Name: Amy Brown
FORM A
Title: Research & Grants Manager
Project end date:
CONTRACTING INFORMATION (grant agreements cannot be processed without this information)
MN TAX 1D#: 0080250956
Federal Employer ID#: 416005521 -
a/v
Match Required: (7/9 ofAilocation, except construction
requires a dollar for dollar match).
TOTAL Projed Cost
.
Typed Name/Title: �
� William K. Finney, Chief Of Police
$ 27,317
$273,166
��� �
;
-
Date: December 19, 2000
Phone:
651-292-3588
Voice: (651) 296-0928
Fax: (651) 297-4689
TTY: (651) 296-2796
or.aao
G:\U�ISIIYCH_RW�1AI8 +NAIBG 2001�2001 Lopi Applicatioo Fomu.wpd
Page 1 No.u„c«�s.z000
EXHI�IT �
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
ASSURANCES
J WENILE ACCOUNTABILITY INCENTNE BLOCK GRANT (JAIBG)
2001 - 2002 LOCAL ENTITLEMENT GRANTS
Check the Program Purpose Area(s) this grent will support.
See Attachment 1 for Program Purpose descriptions
PROGRAM PURPOSE AREA
U
�
f;
�)
O
O
'�''�
1. Construdion
2. Accountability- Based Sandions
3. Hiring (Non-Prosecution)
4. Prosecution: Hiring
5. Prosecutio�: Drugs, Gangs, Violence
6. Prosecution:Technology,Equipment
Training
Courts and Probation
o�_aoo
.�uI3
# Construction requires a do?lar for doilar match.
O
O
O
�)
()
Drug Court Programs
Information - Sharing Programs
Accountability - Based Programs
(Law Enforcement Referral/School
Safety)
Controlled Substance Testing
8. Juvenile Gun Courts
9.
10.
1 t.
12.
� William K. Finney, Chief Of Police
(Nam�tle)
acCingfor Citv of St rat�� docertifythatthefollowingaretrue:
(Name ofCity/Couniy)
�
�
i�
�ra
C
1, We have established a luvenile Crime Enforcement Coalition UCEn in accordance with the
Federal Guidelines (see FORM F);
2. Our J�EC has developed a Coordinated Enforcement Plan (see FORM G);
3. V+le have or (will havel Yh� required hard cash match (see ATTACHMENT 2); and
4. We have impiemented, (or will implement) by January 7, 2000, a policy of testing appropriate
categories ofjuveniles within the juvenilejustice system for use of controlled substances (see
FORM H).
5, We agree to implement the project using the minimum perce�tages (3546/45%) required in
federal st(atn�e (see Form C for projects proposing an aiternative use of funds).
Date:
Typed Name�tie:
William K. Finney
Chief Of Police
December 19, 2000
Phone:
651-292-3588
G:\UNl'1�Y'1'fLRW VAIBGUAIDG 2001�2001 Local APPlicarion Forms.wpd
Page 3 Novem6rr 16.?A00
a \-aoa
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
2001 - 2002 CERTIFICATION OF
ALTERNATIVE USE OF FUNDS
FORM C
Unless a signed Certification of Alternative Use of Funds is received by MDES, (otherthan funds set aside
for admin+stration�, federel law requires that not less than 35 percent of JAIBG funds received atthe local
level must be used in areas 1 and/or 2 and/or 10. No less than 45 percent of 1AIBG funds received at the
local tevei must be used in one or more of areas 3 through 9. Funding may also be used in areas 11 and/or
12. We will use the funds in the following amount(s) and Program Purpose Area(s):
PROGRAM PURP05E AREA (See Attachment 1)
7. Construdion
2. Accountability-BasedSanctions
3. Hiring (Non-Prosecu[ion)
4. Prosecution: Hiring
5. Prosecution: Drugs, Gangs, Violence
6. Prosecution: Technology, Equipment, Training
7. Courts and Probation
8. luvenile Gun Courts
9. Drug Court Programs
10. Infortnation - Sharing Programs
11. Accountability-Based Programs (law enforcement referraVschool safety)
12. Controlled5ubstanceTesting
Grand Totai
Dollars
81,146.46
64,567.51
Percent
�
100%
# I hereby certify to MDES that the intsaa�s of public safety and of crime control would be better served by
expending JAIBG funds in a proportiYn oth�r than the percentage minimums required under federal Law.
Authorized Signature:
.
.
Date: 12 / 19 /00
Typed Name�tle:
Please describe your reason(s) for
Phone:
a Certification of Alternative Use of Funds:
G:\UN1'I�Y'17�-3tW VA�GVAIBG 2W 1�200I I.acal Applicarion Fams.wpd
Page 5
Novembet 16, 200D
o�-aoa
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FORM D
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
2001 - 2002 BUDGET INFORMATION SUMMARY
A.
B.
C.
D.
E.
7otaIJAIBG Allocation .........................................................
.........$ 9G5.849
Required Match (1/9 ofJAl6G Allocation) ............................................... $ 27,317
7otal Program Cost(A plus B) .................................................
.......... $ 273,166
MinusAdministretion(uptol0%oftheamountonlineA) ••••.•••••
................:.... $ 24
AmountAvailableforProgramPurposeAreas(CminusD)..•••••••••••••••••••••••••••• $ 248 81
PROGRAM PURPOSE AREA (SeeAttachmei�t 1)
1. Construction
2. Atcouniability-BasedSa�ctions
3. Hiring (Non-Prosecution)
4. Prosxution: Hiring
5. Prosecution: Drugs, Gangs, Violence
6, prosecution:Technology
7. Courts and Probation
8. Juvenile Gun Courts
9. Drug Court Programs
70. Information -Sharing Programs
11. Accountability Based Programs (law enforcement referral/school safety)
72. ControlledSubstanceTesting
TOTAL
Dollars � Percent
3 �3
i02,867.02 41
* 5.---__,.,,,, 100%
� Total must equal Amount Available for Program Purpose Areas (line E above).
G\UNI1�yT[LRWUAIBGUAIDG 2001�2001 Iucel Appliceriw Fams.wPd
Page 8
Novembu l6, 20W
��
�\
ql
o�-aoo
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FORM E
JUVfN1LE ACCOUN7ABILITY INCEN7IVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
Fill out a separate Form E/Budget Form for each Proqram Purpose Area to be funded.
Budget period from 1/ 1I01 through 12 /31 /O1
pPPLICANT AGENCY
St. Paul Police
Program Purpose Area:
Number
BUDGET CATEGORY
Salaries
Employee Benefits
Contracted Services
Travel (32.5 cents per m��e for mileage)
Space Cosu & Rental
Supp�ies, Phona, Postage, Printing/Copying
Equipment
TOTAL
b.4 V
�
� �
\
�\
On the back of this page, please provide a brief description of the rationale and background on how this
funding will be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provi�ia on the �ack of this page will also serve as a major component of the
pian you are required to submit as a part of the process to secuTe 4unding. See Form G: Local Plan for
additional information.)
G:\UM7�Y'C1(.R�� '��G 200I�2001 [acel Applicetion Fams.wpd
Page 10
ADDRE55
100 East llth Street
St. Paul, MN 55101
TELEPHONE/FAX
651-292-3507
651-292-3542
; Accountability Based Sanctions
Description
AMOUNT REQUESTED
��
Novemba I6, 2(b0
o�-aoa
Program Purpose Area 2- Curfew and Truancy
Truancy Sweeps
When youth are truant from school they find themseives with a lot of rime to kill- � s � o �e
use they make of this time leads to getting them into trouble and criminal activitY-
district estimates that there are 1000 to 1200 youfh truant from our secondary schools on a da�y
basis_ We are propo�g t susie�overhm�P would be conducted o an ev other week basis
conduct 18 truano3' �P •
throughout the school year resuiting in 18 svveePs in all.
During 2000 we conducted 19 truancy sweeps resulting in 181 truan�s be�8 �SS� a°d taken to
the truancy center.
�e grarn adm'uristrator will be responsible to track the number of contaets made by the officers.
They will also track the number of youth taken to the truanoY center and work with the school
dis� in an attempt to track the number ofyouth truant from school on the days the sweeps
were conducted.
Bxpendit�ire of Funds:
1) $15,321.80 - Overtime for 4 officers and 1 supervisor: $13,208.40 plus a fringe rate on
oyertime at 16% -$2,113.40 based on 288 officer hows and 72 supezvisor hours.
Curfew Sweeps
Much like the tniant violators, youth who are out after curfew find a limrt � n °� We
activities to take Part in- TheY, therefore , again find themselves engaging
are proposing to use overtime grant money to pay for 4 officers and 1 supervisor to conduct 24
curfew sweeps dunIlg the Yea�'= These sweeps would also be done on an every other week basis.
D� Zppp�22 curfew sweeps were conducted resulting in 136 individuals being transported to
the curfew center.
The grant administrator will track the number of contacts and number of individuals taken to the
curfew center.
E�cpenditure of Funds:
1) $21,309.55 - overtime for 4 officers and 1 supervisor: $18,491.76 glus a fringe rate of
on overtime of 16 %-$2,817.79 based on 384 officer hows and 96 supervisor hours.
2) $24,515.11 - one forth salary and frinSe benefits for grant administrator to coordinate
and oversee the program.
o�-ao�
Curfew and Truancy Center
The RamseY Cou�}' Truancy and G�rfew Center staff facilitate the early identification and
inteivention of youth age 5-18 who are truant from school or arrested for curfew violations when
these youth aze brought in for counseling, ideIItification, and notification assessment and dete�ion
until parents/guardians anive, and referral to appropriate community aSenc�es- These gra�t funds
will be used to assist in �!��n$ of the center.
gxpenditure of Funds: enditures.
1) $20,OOd.00 - Used for counseling andlor referral staff exP
p�_aoo
MINNESOTADEPARSMEN'fOFECONOMiCSECURI7Y FORME
JUVENILE AGCOUNTABILITY INCENTIVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
Fit} out a separate Form E/Budget Form for each Program Purpose Area to be funded.
Budgetperiodfrom 1/1/O1 Yhrough 12/31/O1
APPLICAAIT AGENCY
St. Paul Police
Program Purpose Area:
Number
BUDGETCATEGORY
Salaries
Employee Benefits
Contraded Services
Travel (32.5 cenu per miie for mileage)
Space Cosis & kental
Supplies, Phone, Postage, PrintinglCopying
Equipment
TOTAL
AMOUNT REQUE57ED
52,843.68
64,567.51
On the back of this page, please provide a bcief descript+on of the rationale and background on how this
funding wiil be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provided on the back of this page wiil atso serve as a major component of the
plan you are required to submit as a part of ihe process to secure funding. See Form G: Local Plan for
additional information.)
G:�UI�,mnH_RK'VAB +N,q�G 2001�2001 l.acy Appiiption Formt.wpd
Page 70
AD�RESS
TELEPHONE/FAX
7.00 East ilth Street
St. Paul, MN 55101
651=292-3507
651-292-3542
Courts fi Probation
Description
November 16.2000
O 1-1°'O
Program purPose Area 7- Courts and Probation
prag�am; Enbanced Probaiaon
Tlus program a'as F�oted in 1999 and was developed mainly to help with the rise in Asian juvenile
crime. The main focus was felony level offenders many of who were involved in gang activity.
The probarion officers involved with the program believe that it has been lrighly effective.
Through September of'99 the probation/police officer teams had made 435 contacts out of 562
attempts. Those contacts resulted in 117 arrests. During the fu st nine months of 2000 these teams
made 564 contacts out of 984 attempts. Tfiose contacts resulted in 152 azrests. The officers say
that the juveniles aze now starting to see that there is a more immediate consequence for their
�egat actions_ T`hey no longer view probation as a slap on the wrist.
The police officers also see advantages to the progam. They are able to leazn more about the
juven7es who are cominitting serious crimes on the street. They feel the experience helps them in
their d.aily work on the street.
We are still faced with � Asian ganS Problem which leads to violent crime. We have experienced a
g�.owth �n ow Asian population over the past years and with that growth the number of gangs has
also grown.
The Asian community wants help to deal with tbis problem. One of their complaints has been that
the law does not do enough when we catch someone committing �rime. The3' az'e now able to see
that something is being done. They see police and probation going to the homes of individuals who
are involved in crime. They see that things aze being done to those who disregard the sanctions
that were placed on them.
The program is also not limited to the Asian juvenile offenders. We are targeting as many overall
chronic serious juvenile offenders as possible.
The grant administr'ator will track the progress of the program comPanng serious juvenile crime
data to the nur.�bers generated by program activity. He/she will also meet with probation personnel
cn a on-going basis to evaluate the progress of the pragra�.
01-So
gxpenditure of Funds:
1) $40,052.40 - overtime for police $34,702.50 pius fiinge rate on overtime of 16% -$5,349_90.
Based on 2 police personnel working a total of 834 hours.
$18,208.40 -($15,775.92 overtime plus fringe rate on overtime of 16% -$2,432.48) will come
from the 2000 grant funds to pay for 410 hours of the 1244 hours needed for the year.
2) $24,515.11 - one forth salary and fringe benefrts for grant administrator to coordinate and
oversee tha program.
Q1 "a.o�o
MINNESOTA DEPARTMEN70F ECONOMIC SECURITY
JUVENiLE ACCOUNTABILl7'Y INCENTiVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
FORM E
Fii! out a separate Form EJBudget Form for each Program Purpose Area to be funded.
Sudgetperiodfrom 1/1/O1 through 12 / 3 �-•
APPLICANT AGENCY
St. Paul Police
ADDRESS
100 East llth Street
St. Paul, MN 55101
TELEPHONE/FAX
651=292-3507
651-292-3542
Prog�am Purpose AYea• il :Accountabilitv Based Programs
Number DescripTion
BUDGETCATEGORY
Salaries
Emptoyee Benef+ts
Contraded Services
Travel (32.5 cents per mile for milea
Space Costs & Rentai
Suppiies, Phone, Postage, Printing/Copying
Equipment
TO7AL
A MOUNT REQUESTED
r
��
��
$ 102,867.02
On the back of this page, please provide a brief description of the rationale and background on how this _
funding will be used and why you have selected this Program Purpose Area for funding. ._
(NOTE: The description provided on the back of this page will also serve as a major component of the
plan you are required to submit as a part of the process to secure funding. See Form G: Local Plan for
additional information.)
G:IUNITY7F1 RH'�1A +NA�G 2001�200i I.ocal Application Fwcns.wpd
s
Page 70 Nov<mbec I6.20W
p���o
Program Purpose Area 11- Accountab�lity Based Progi'a�
C'yang Inter�*ention
�S program was funded by JAIBG funds in 1999 and 2000 and we wish to contiuue that
funding for 2001 • The St. Paul Police Department along �*nth Ru°Sey County Probation and St.
paul Schools will co�inue to make referrals to the gang internennon grogram.
The program is currendy being offered out of four sites (3 Boys and Crirls Ciubs and Collaborative
Movement for Improvement). The funds wi11 be used to pay the salaries and fringes for two case
workers in the Prog�am- These case workers meet with the Youth to set up individual goals in the
areas of education, employment, life sIQ1Ls, communitp serence, and poss��bly tattoo removal if it is
appropriate.
Too many yo�S PeOP�e reach out to gangs to meet needs in their lives that are not being met. At
some point many of them realize that the gangs do not meet these needs as expected but they are
afraid to or don't kaow how to get away from the gang•
The Police DePartm��t ztong with the other agencies will continue to make youth aware of the
other alternatives.
The grant admullstrator will work with the case workers, checldng on any new police contacts
�� �e yonth involved in the program. He/she will also act as a liaison if some other police
action might seem appropriate. •
gXpenditure of Funds:
1) $40,000.00- contract services for caseworkers to inciude salary and fiinges w�l come
from 2001 grant funds• The remaining $20,000.00 needed to fund the program will come from
unused 2000 JAIBG funds..
2) $24,515.11 - one fourth salary and fringe for grant adminisirator who wiIl act as a
consultant to the re ent �z n awareness classes to teach s�n th S Paul School system�
He/she will also P g g
b�..1�
Program Purpose Area 11- Accountability Based Pragrams
program: After School Enrichment
Crixne statistics show us that juvenile crime peaks between the hours of 3 pm and 8 pm on school
days. This is only one of the reasons why we wish to enhance the after school progams at two of
�e junior highs schools in our system.
We also want to build relationships between our officers and some of the students in these
schools. The students (approximately 15 per class) will be selected from those who show a need
for improvement in attendance, grades, and possibly attitude. The selection process will be carried
out by the officers with the assistance ofthe schooi social worker and counselor.
'�'�e Pr�grams will be conducted at Washington Jr. H'igh School and Humboldt Jr. I�igh. The
Washington proSr� � haue 2 classes per week and run for 6 weeks aud will be presented in
the spring and again i� t�e fall. The Humboldt program wiil have 2 classes per week and run £or
18 weeks also presented in the spring and fall.
goth programs will have police officers presentmg the majority of the classes so that relationships
can be established. Classes will range from communicatimg with o��s to knowing what to e�ect
and how to react ifyou are s�o�Yeu b� a police officer.
Expenditure of Funds:
1) $10,636.80 - overtime for police: $9,216.00 plus fringe benefit on over[ime $1,420.80 base�on
240 hours of officer time.
2) $3,200.00 - from the 2001 grant funds for contract services to bring in outside instructors.
$800.00 will come from unused funds from the 2000 JAIBG funds.
3) $24,515.11- one forth salary and fringe for grant admir,istrator to coordinate and oversee
progxam•
01 �'a
. FORM F
LOCAL JWENILE CRIME ENFORCEMENT COAU710N (10EC)
When establishing a local JCEC, units of local 9�v�4) State or local p obationeservi es, (S) j u courta(6)
representing (1) police, (2) sher'�fF, (3} prosecutor,
in c�ime preventi n The e$ght o or sh ng a 10EC o an exha s� e list aUn ts of local
government may add additional representation as appropriate.
Please inctude the person's name, title, address, organization represented, pho�nu �a b ubmit a opy of ast
e-mailaddress(ifavailable),IfyourJCEChasNOTchangedsincelastyear,y Y
year's list.
Please complete both s+des of this form; it is a component of your local plan (as described in Form G).
luvenile Crime Enforcement Coalition Members:
1)Police gt. paul Police Departm2nt
2) Sheriff N/A
3) Prosecutor gamsey County Attorney
Kate Santelmann
50 W. Kellogg, Suite 315
St. Paul, MN 55102
265-3125
q)probation Ramsey County Probation
3oan Fabian
50 W. Kellogg Blvd, Suite 650E
St. Paul, I�d 55102
266-238
5)Court Ramsey County Juvenile Court
Judge John Connolly
480 St. Peter St.
St. Paul, MN 55102
292-641
� M1ovemMr 8. 1999
Pa e 71
D:UAISG Ds�a�Fm"T Upl��� �� A��tion Fotms.�Wd g
6)School gt. Yaul Public Schools
Paul Paulson
360 Colbo � 55102
St. Paul,
293-5
7) Business . T Removal (Plastic Surgeon)
•Dr. James Foley
17 W. Exchange St.
St. Paul, MN 55102
292-96
8) Community Organization Representative
Boys and Girls Club of St.
Rich Grigos
1620 �eS �e55106
St. Pau1,
771-355
Paul Collaborative Movement for
Rev. Devin Miller
644 Selby Ave.
St. Paul, MN 55104
224-9917
9) Other
List an� the� members of your local luvenile Crime Enforcement Coalition not listed above:
DNAIBG Data�artns Up�
ro�000LocalAppliptionForms.�Wd Page 12
. _*�
NoremEu E.1999
p �-}o e
LOCAL PLAN FORM G
Units of local governmentthat are eiigible to receive JAIBG funds must estabiish a Coordinated Enforcement
Pian for reducing juvenile crime developed by the locai Juvenile Crime Enforcement Coalition UCEQ.
Coordinated Enforcement Plan for Reducing Juvenile Grime
The plan developed by a local 10EC is based on an analysis of local juvenilejustice system needs. The
analysis determines the most effective uses of funds, within the twelve 1A16G Program Purpose Areas, to
achieve the greatest impad on reducing juvenile delinquency, improving the juvenile justice system, and
increasing accountability forjuvenile offenders. If your plan has not ou ma s u a copy of last year's
intend to use JAIBG funds in the same Progrem Purpose Area(sj, y Y
information.
On this page and the following page, please summarize those Program Purpose Areas you intend to fund
and provide an overview of the rationale. This summary should tie together your overali issues and rationale
for the specific areas your partnership has chosen to fund.
Local Plan for: of St. Paul
(City/Counry )
- PLEASE SEE ATTACHED -
G:\UNITYTH�W VAIBGUAIDG 2001�2001 Local /WPlita¢on Fams.wpd
Page l4
Novemba 16, 2000
O�-2oo`
Local Pian for :�'he Citv of St. Paul �
There is no single program that meets the numerous needs of our youih. We believe.that the
following plan addresses a numbei of the most significant problems that we face today. White it
wili not solve all of our problems, we believe that we will be able to show substantial results. The
plan may be considered in 4 main azeas:
1) Enhanced Probation- �
Deals with the chronic serious youthful offender in order to show that there are
consequences for our actions and with this program we can have those consequences rendered
immediately hopefully emphasizing the fact that a person must take responsibility for their actions.
This project allows us to team up with Ramsey County Probation in order to see that the actions
of these juveniles can be dealt with immediately.
2) Gang Intervention
` Enables juveniles to take a step toward turning their life around. Many make a mist e at
a young age and then don't know what to do to ch foductivesa d ns b e c'tizensh We
number of areas helping them to become capable, p
be working with two non-profit agencies in St. Paul.
3) Truancy and Curfew Sweeps-
The puipose here is to assist juveniles to see that ihey must attend school and obey the
curfew laws. Not only are the juveniles taken off the street, but they are taken to a center where
an adult will be ahle to talk with them and find out if there might be other problems that must be
dealt with. Here we have the opportunity to team up with other agencies, St. Paul Schools and
Northeast Family Services, in order to work on these two problems.
4) Mentoring-
T�is program has probably the greatest p eto le to relatelto. at risk juveniles. It seems we
never have enough adu.t role models for young p p
o � -aoo ..
CONTROLLED SUBSTANCE TESTING FORM H
Federal Vaw requires that a unit of local government, to be determined eligible to receive a JAIBG award or _
subgrant, must have implemented, or agree to implement by lanuary 1, 2000, a policy of testing appropriate '
categories ofjuveni(es within thejuvenile justice system for use of controlled substances.
The categories ofjuveniles within thejuvenilejustice system that are "appropriate" fortesting shall be
determined by the Chief Executive Officer of the State certifying compliance or by the applicant unit of locai
government. It is �2xpecied that appropriate categories witl vary among jurisdictions depending on
their needs and resources. States and units of local government are encouraged to include drug
treatment in thair overall plan to reduce juvenile drug use.
If your controlled substance testing policy has NOT changed in the last year, you may submit�a copy of
last year's information.
You may determine the categories for testing for yourjurisdiction. Please list the categories:
All juveniles
They are also
subs`tsnce use.
are tested at the local juvenile correctional facility.
tested on a random basis when on probation £or controlled
D:VAIBG Data\Forms L•pirod�� Lecal APPliuuiun Fomu.wpd
Page 15 November 8, I999
Retum Copy To: � � � � � � � �
Police Dept. Accounting
Presented By:
Referred To:
RESOLUTION
OF SAINT PAUL, MINNESOTA
Approval
B
Form �
B �
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
WHEREAS, the Saint Paul Police Department has received a$247,849 Juvenile Accountability Incenrive Block
Grant from the Minnesota Department of Economic Security, Workforce Services Branch for the period of
January 1, 2001 through September 30, 2002, Attachment A; and
RESOLVED, that the City Council accepts this grant and authorizes the City to enter into, and Cluef
William Finney to implement an agreement with the Minnesota Department of Economic Security,
Workforce Services Branch.
30
31
32
33
34
35
36
37
Requested by Department of:
By:
Adopted by Council:Date:
Adop ' n Certified by Council Secretary:
By: -��_� � _ _�
Approved by Mayor:Date �P� ��
By:
JuvAccounW bilitylncentiveBlockGrant.cr2001
Council File # m 1� a�
Green Sheet# 107119
��
Committee:Date:
3 by Financial Services Director:
. � .
to Council:
By:;
DEPAi2TMF�NTIOFFICE/COUNCIL DATE INITIATED
Po�i�ev��ent v22�ot GREEN SHEET No. 107119�
ONTACTPERSON PHONE INI7WVD INITIAU�ATE
ChiefFinney 292-3588 � DEPARTMEMDIREC�OR �4 5 c�„-co�xa�
MUST BE ON COUNCIL AGENDA BY (DATE) Qt �ad
Please process ASAP �arvn, �cm�c�uc
�iwwcwtSEmncESOiz �FlNANGW.SERV/ACC�G
�MATpR�ORA$$ISTAM) �FNMANRIGHTS
TOTA� # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
AC710N REQUES7ED
Approval of the attached council resolution accepting a Juvenile Accountability Incentive Block Grant from the
Minnesota Department of Economic, Worl�'orce Services Branch, authorizing the City to enter into an agreement
with the Minnesota Department of Economic Security, Workforce Services Branch, and authorizing Cluef William Finney
to itnplement an agreement with the Minnesota Depaztrnent of Economic Security, Worl�'orce Services Branch.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWERTHE FOLLOWING QUESTIONS:
1. Has this persoNfirm everworked under a contract forthis department?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this person/frtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this persoNfrtn possess a skill not normally possessetl by any curreM city employee?
YES NO
4 Is this persoNfirtn a targeted vendoh
YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY)
The Saint Paul Police Departmern has received a$247;849 Juvenile Accountabiliry Incenrive Block Grant from
the Minnesota Departrnent of Economic Security for the period 7anuary 1, 2000 through September 30, 2002.
(Attached is a copy of the grant agreement.)
ADVANTAGESIFAPPROVED
Ability to reduce juvenile crune through grant funds available.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NOT APPROVED . �++y {"" /'1
� ir�
Grant funds will be unused.
FE� � G 2#`�pd;
CITY R������
70TAL AMOUN7 OF TRANSACTION $ - COS7/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE SY3t0 OCMllltt. Ctt3riT ACTIVIN NUMBER 34067
FINANCIAL INFORMATION (EXPLAIN)
7uvenileAccounlabilitylncenliveBlockGrant.gs 2001
PsSC�>c�M�T P�
Fy IIVENDOR NUMBER
01
' "�' �' �Q3��
289
FUND AGENCY
310 B2�
GRANT AGREEMENT # �� CFDA #
ORG. SUB ORG.
0000
AMOUNT
o l _>oo
DOCUMENT NUMBER(S.)
STATE OF MINNESOTA
DEPARTMENT OF ECONOMIC SECURITY/WORKFORCE SERVICES BRANCH
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AGREEMENT
Funding Source: JUV�NILE ACCOUNTABILITY INCENTIVE BLOCK GRAa t A Number: 90689
This grant agreement, which shall be interpreted pursuant to the laws of the State of Minnesota, between the
State of Minnesota, acting through its Department of Economic Security (DES), Workforce Services Branch
(WSB), (hereinafterthe DEPARTMENT), and
Saint Paul Police Department
100 East 11th Street
St. Paul, MN 55101
Social Security or Federal Identification Number:
Minnesota State Tax Identification Number:
(Hereinafter GRANTEE)
WITNESSETH:
416005521
0080250956
WHEREAS, the DEPARTMENT has been granted funds by the United StaYes, through Yhe Department of
Justice, for use to meet the purposes set forth in and authorized by Public Law 105-119 (Making
Appropriations for the Departments of Commerce, Justice, and State, the Judiciary, and Related
' Agencies), hereinafter referred to as the "AcY', and
WHEREAS, the DEPARTNIENT has been named the DesignaYed State Agency for the JAIBG by the Chief
Executive Officer of the State and has me aurroriiy to enter into agreements pursu�r�Y to P.L. 105-
119, and has authority to allocate funds, and
WHEREAS, the Juvenile Crime Enforcement Coalition of the Unit of General Local Government, (hereinafter
referred to as the "Area ) has the authority to approve a coordinated enforcement plan for reducing
��
juvenile crime for the Area, (hereinafter referred to as the "Plan"), and
WHEREAS, the Chief Executive Officer of the Area has designated appropriate categories of juveniles within
the juvenile justice system for testing for use of controlled substances, and
WHEREAS, GRANTEE is familiar with the Plan and has represented to the DEPARTMENT that it is qualified
and has effectively delivered services in the area of the type enumerated in the Act, and GRANT-
EE further represents that it is qualified to perform the services enumerated in the Plan for the
Area.
NQW, THEREFORE, in consideration of the premises and of the representations made therein, the parties agree
that:
o� -'�oo
The foregoing recitals are made a part hereof as though set forth in full and in detail herein.
II. Proqram: The GRANTEE shall implement an acceptable Plan which meets the JAIBG Program and
Administrative Requirements, Standards, Procedures, and Activities as set forth in the Act. The Pian
is incorporated by attachment hereto as Exhibit A.
III. Duties and Pavment: GRANTEE shall perform a{I the services enumerated in the Pian and shail be
reimbursed by the DEPARTMENT for its expenses in providing these services, provided that the total
obligation of the DEPARTMENT for all reimbursement to GRANTEE shall not exceed 247 849. These
funds may include $2,000 for staff developmenUtraining and technical assistance as indicated in Form
D-1, if appiicable. Match is not required for staff developmenUtraining and technical assistance funds
provided under this grant agreement.
Funds authorized under this grant agreement are to be expended in the cost categories and amounts
shown in the Budget contained in the Plan (Form D of Exhibit A), which is attached hereto, incorpo-
rated by reference herein and made a part hereof. Administrative expenditures may not exceed 10%
of total actual expenditures of the funds provided under this grant agreement. GRANTEE must provide
a cash match, of new money, in amount(s) indicated on Form(s) D.
The DEPARTMENT shali not be responsible to reimburse GRANTEE for its payments or liabilities to
the Unemployment Compensation Fund incurred as a reimbursing employer after termination of
GRANTEE's participation in programs under the Act or for any liability accrued thereunder before the
effective date of this grant agreement.
IV. Term of Grant: This Grant shall be effective on Januarv 1. 2001, or upon such date as it is executed
as to encumbrance by the Commissioner of the Department of Economic Security, whichever occurs
later, and shall remain in effect untii September 30. 2002, or until all obligations set forth in this grant
agreement have been satisfactorily fulfilled, whichever occurs first.
V. Cancellation: This grant agreement may be canceled by the DEPARTMENT at any time, with cause,
by giving written notice to the GRANTEE. in the event of such cancellation without cause, GRANT-
EE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily
performed. GRANTEE acknowledges that funds to finance this grant are to be obtained by the
DEPARTMENT through a specific legislative act. If at any time such funds become unavailable under
the Act, this grant agreement shall be terminated immediately upon written notice of such fact by the
DEPARTMENT to GRANTEE. In the event of such termination, GRANTEE shall be entitled to
reimbursement, determined on a pro rata basis, for services satisfactorily performed.
In the event of such cancellatior� :ar caus°, including but not limited to fail�re to comply with ihe
provisions of the grant agreement, failure to make timely progress in delivering requireb services, or
use of grant tunds for purposes other than those specificaily identified in the grant agreement, the
DEPARTNIENT may take any actiens it deems necessary to protect the interests of the State of
Minnesota, including but not limited to the refusal to disburse additional funds pending a determinatian
of the DEPARTMENT's right to set-off, and requiring the return of all or part of the funds already
disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause, upon
thirty (30) days written notice to the DEPARTMENT. Such written notice of canceilation must inciude
proposed terms for the discontinuation of GRANTEE's services and an estimated finai invoice for work
or services performed. The DEPARTMENT may reject or accept in whole or in part GRANTEE's
proposed terms for discontinuing services and GRANTEE's estimated final invoice, and shail notify
GRANTEE of its decision within (5) business days of receipt of GRANTEE's cancellation notice.
„
o� -a o0
In the event of any canceliation under this provision, GRANTEE shall cooperate fully with the DEPART-
MENT and help facilitate any transition for the provision of services by a different vendor. Failure to
cooperate with or withhoiding any information or records requested by the DEPARTMENT or a different
vendor that impairs in any way the transition of the provision of services shali constitute a material
breach of this grant agreement, subjecting GRANTEE to liability for ail damages incurred by the
DEPARTMENT resulting from such breach.
VI. Reauest for Pavment: Requests for cash advances shali be made by GRANTEE to the DEPART-
MENT on the DEPARTMENTs "Cash Request Form”. Payments shall be made by the DEPARTMENT
as soon as practicable after GRANTEE's presentation of the Request for Cash. The fact of payment of
any item shail not preclude the DEPARTMENT from questioning the propriety of any item.
VII. Purchase of Furniture and Epuipment: Any purchase of non-expendable personal property that has a
useful life oi more than one year with a per unit cost of $5,000 or more must have prior written approvai
of the DEPARTMENT.
VIII. Repavment of Funds: The DEPARTMENT reserves the right to offset any over-payment or disaliow-
ance of any item or items under this grant agreement by reducing future payments requested by
GRANTEE. This clause shall not be construed to bar any other legal remedies the DEPARTMENT
may have to recover funds expended by GRANTEE for disailowed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress reports as
the DEPARTMENT may from time to time require including, but not limited to, the following:
A. Quarterly Financial Status Report (FSR) by the 20th of the month following the calendar quarter
covering such status for that quarter. GRANTEE shall report expenditures of other funds satisfying
match requirements as specified at 20 CFR 645, Subpart C, on the quarterly FSR.
B. Quarterly Status Reports by the 25th of the month following the calendar quarter covering such
status for that quarter.
GRANTEE shall aiso make such reports to the U.S. Attorney General, the Comptroller General of the
United States or the DEPARTMENT as any of them may require.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a complete,
accurate and timely manner.
X. Monitorina and Corrective Action: GRANTEE agrees to permit monitoring by the DEPARTMENT to
determine grant agreenent performance and compliance with grant agreement provisions. GRAtvTEE
further agrees to cooperate with the DEPARTMENT in performing and completing such monitoring
activities and GRANTEE agrees to implement and compiy with such remedial action as is proposed dy
the DEPARTMENT.
XI. Liabilit : GRANTEE agrees to indemnify and save and hold the DEPARTMENT, its agents and
empioyees harmless from any and all claims or causes of action, including attorney's fees, arising from
the performance of this grant agreement by GRANTEE, its agents, officers and employees. Nothing
herein shall constitute a waiver by the GRANTEE or the DEPARTMENT of any statutory or common
law limits of liability, defenses, or immunities.
XII. Special Administrative Provisions Repuired Under the Act: GRANTEE agrees to administer the
program in accordance with the Act and the regulations and guidelines promulgated thereunder.
(Many of these guideEines are presented in the DEPARTMENT's JAIBG Handbook.) GRANTEE also
agrees to comply with other applicabie Federal and State laws. In the event that these laws, regula-
tions or guidelines are amended at any time during the term of this grant agreement, the GRANTEE
shall compiy with such amended laws, regulations or guidelines.
.i
e�-aoa.
A. RecordslAudits: GRANTEE agrees to use such fiscal, audit and accounting procedures as may be
necessary to assure and promote sound financial management, inciuding effective intemal controls.
The U.S. Attorney General, the Comptroller General of the United States and the DEPARTMENT,
or a designated representative, shall have access to and the right to examine for audit purposes or
otherwise, any books, documents, papers or records of GRANTEE. The books, records, docu-
ments and accounting procedures and practices of the GRANTEE relevant to this grant agreement
are also subject to examination by the DEPARTMENT a�d the Legislative Auditor of the State of
Minnesota. GRANTEE agrees to fully cooperate in any such examination and/or audit and to have
said audits carried out in accordance with Grant Audit Requirements, which is in Chapter 509 of
�� ��
the MDES Policies and Procedures Manual and hereby incorporated by reference and made a part
hereof. �
All records peRaining to this grant agreement shall be retained by the GRANTEE for a period of at
least three years after the expiration of the term of this grant agreement, or on completion of an
audit, if one has been commenced within three years, whichever period is tonger.
B. .Proqram Standards: GRANTEE agrees to comply with OMB Circulars Numbers A-21, A-87, A-110,
A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-10 (Implementa-
tion Guide for OMB Circular A-87), as these circulars are applicable and as they relate to the
utilization of funds, the operation of programs and the maintenance of records, books, accounts
and other documents under the Act as amended. Under the Cost Principles Circulars (A-21, A-87,
or A-122), common orjoint costs charged to grants must be based upon written cost allocation
plans.
C. Non-Discrimination Statement: The GRANTEE will comply with all applicabie Federai, State, and
loca� laws prohibiting discrimination, including but not limited to:
i. The Workforce Investment Act of 1998 (29 CFR Part 37). Section 188, which prohibits
discrimination under any WIA Titie I program/activity funded in whofe or in part with WIA funds
because of race, color, religion, sex, national origin, age, disability, political affiliation or belief,
and against beneficiaries on the basis of either citizenship/status as a lawfully admitted
immigrant authorized to work in the United States or participation in any WIA Title I program or
activity.
ii. The Civit Ri4hts Act of 1964 (42 USC 2000d) as amended bv the Eaual Emplovment Ooqortu-
n� Act of 1972, which prohibits discrimination on grounds of race, color or national ongin, and
applies to any arogram or activity receiving federal financial aid, and to ali employers, including
State and iocal governments, public and private employment agencies, and labor organiza4ions
iii. The Minnesota Human Riahts Act (Minnesota Statute 363), agrees to comply wiih the
Minnesota Human Rights Act, Minnesota Statue 363, which prohibits discrimination based on
race, color, creed, religion, nationai origin, sex, maritai status, sexual orientation, status with
regard to public assistance, disability, citizenship, or age
iv. The Rehabilitation Act of 1973 (29 USC 794), as amended, which prohibits discrimination on
the basis of handicap in all federally-funded programs.
v. The Aqe Discrimination Act of 1975 (42 USC 6101), as amended, which prohibits unreasonable
discrimination on the basis of age in programs or activities receiving federal financiai assis-
tance.
vi. The Americans with Disabilities Act of 1990 (42 USC 1201), as amended, which prohibits
discrimination on the basis of physical, sensory, or mentai disability or impairment.
D. Affirmative Action: (If applicabie), GRANTEE certifies that it has received a Certificate of Compii-
O\—ae�
ance from the Commissioner of Human Rights pursuant to Minnesota Statues, Section 363.073.
E. Workers' Comoensation: In accordance with the provisions of Minnesota Statutes Section 176.182,
the State affirms that GRANTEE has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statute 176.181, Subdivision 2.
F. Relocation Assistance: GRANTEE agrees to compiy with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646) which
provides for fair and equitable treatment of persons dispiaced as a result of federal or federally
assisted programs.
G. Church/State Seqaration: GRANTEE agrees that program participants shall not be employed in the
construction, operation or maintenance of that part of any facility which is used for religious
instructions or worship. GRANTEE further agrees that no funds shall be expended for sectarian
worship, instruction, or proselytization.
H. Data Practices: The GRANTEE understands and agrees that it shall be bound by the Minnesota
Government Data Practices Act (Minnesota Statutes, Chapter 13), and that it shall inform program
applicants that the DEPARTMENT may share applicant data with other agencies for eligibility and
program evaluation purposes. GRANTEE shall incorporate into the form used to provide appli-
cants' an expianation of their right under the Minnesota Data Practices Act the clauses contained in
the DEPARTMENT'S "DATA USES INCLUSION REQUIREMENTS" (Attachment 1).
i. Drua Free Workqlace: GRANTEE agrees to make a good faith effort to maintain a drug free
workplace through impiementation of the Drug Free Workplace Act.
XIII. Workforce Center Listinq: GRANTEE shall list any job vacancy in its personnel compiement with the
nearest Minnesota Job Service Office as soon as it occurs.
XIV. Voter Re istration: GRANTEE shall provide non-partisan voter registration services and assistance,
using forms provided by the Secretary of State, to employees of GRANTEE, program participants and
the public as required by Minnesota Statutes, Section 201.162.
XV. Assignment: The GRANTEE shafi neither assign nor transfer any rights or obligations undes this grant
agreement without prior written consent of the DEPARTMENT. The provisions of this grant agreement
applicable to the GRANTEE shaii also be applicable to subgrants made by the GRANTEE from funds
obtained under this grant agreement.
XVI. Modifications: Any modifications to this grant agreement shali be in writing a�d shall be executed by
the same parties who executed the original grant agreement, or their successors in office.
XVii. Debarment and Suspension Certification: (If applicable) The GRANTEE agrees to follow the Presi-
dent's Executive Order 12549 and the impiementing regulation Nonprocurement Debarment and
��
Suspension; Notice and Final Rule and Interim Finai Rule," found at 53 FR 19189, May 26, 1988, as
amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment,
Suspension, ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions"; unless excluded
by law or regulation.
XVIIi. Lobbvinq Certification and Disciosure: (if applicable) The GRANTEE shaii comply with Interim Final
Rule, New Restrictions on Lobbying, found in Federal Register Vol. 55, No. 38, February 26, 1990, and
any permanent Rules that are adopted in place of the Interim Rule. The Interim Final Rule req�ires the
GRANTEE to certify as to their lobbying activity. The Interim Final Rule impiements Section 319 of
Public Law 101-121, which generally prohibits recipients of Federai con�rac�s, gra^ts a�� loar:s from
using appropriated funds for lobbying the Executive or Legislative Branches of the Federal Government
in connection with a specific contract, grant or loan.
XIX. Operatina Procedures: The GRANTEE hereby acknowledges that it has in its possession the O\ —ao'o
documents issued by the DEPARTMENT entitied "JAIBG Handbook". The GRANTEE further
acknowiedges that its supervisory personnel to be involved in the administration of the grant agreement
have read and understand said document. The GRANTEE agrees to comply with the contents of the
aforementioned documents.
XX. InteresUProaram Income: The GRANTEE shall be responsible for estabiishing and maintaining
records identifying interest and/or investment income eamed on advances of program funds. Income
so earned shall be added to the existing funding of this grant agreement and may be used for any
af{owable grant expenditure.
XXI. Grant Aareement Closeout: The GRANTEE agrees to submit a final quarterly Financial Status Report
(FSR) and a payment for the balance of any unspent and unobligated grant funds to the DEPART-
MENT wiihin 45 days after the end of the term of this grant agreement. Accompanying the final FSR
shall be a listing of any continuing liabilities on the grant, if appiicable. Failure to submit a final FSR
within this period may result in disallowance of payment for any expenditures not previously submitted.
The GRANTEE agrees to submit a revised finai FSR to the DEPARTMENT if any additional funds must
be returned to the DEPARTMENT after grant agreement closeout.
XXII. Jurisdiction and Venue: This grant agreement, and any amendments and supplements thereto, shail
be governed by the Laws of the State of Minnesota. Venue for all legal proceedings arising out of this
award, or breach thereof, shall be in the State or Fec�erai Court with competent jurisdiction in Ramsey
County, Minnesota.
�
O�—�aa
IN WITNESS WHEREOF, the parties have caused this Grant (No. 90689 to be duly executed
intending to be bound thereby.
APPROVED APPROVED
FOR Saint Paul Police Department:
(Name of Delegate Agency) FOR The Department of Economic Securitv-
Workforce Services Branch:
�
�
Title:
Date:
IF A CORPORATION, TWO (2) CORPORATE
OFFICERS MUST EXECUTE.
FOR THE GRANTEE:
�
Title:
Date:
Title: Director Program Sup�ort Services
Date:
s��
ATTACHMENT 1
p � _�no
DATA USES INCLUSION .
REQUIIREMENTS
1. Program Information
p, �■n;•• �" e Are Askina For It: To help us decide whether you are eligible for
the pro9rar�� and what other services you may need.
g, H y We Plan To Use Ir We may use it to prepare required reports, conduct
audits, review eligibility and to find out how the program is helping you.
C. ..,. ti a� ; �ye h!^v �&eae� This Informati�n:w� s��, alioenred by law. who
nsed it to do their jata� in: the Mmneso4a Departrnent ofi Ecorsomic Security;
tfie Cinited States Deparlments of Healtt� and Human SeN�cos.o hareH t v++
and Urban Development and Agriculture. W0 may
community based agencies, local and. state human service agencies,
educational programs and other agencies which help you.
p � � De Not Provide This Information: You are not required by law to
provide this informat9os►. lf you choose not to provide this information, we
rnay not know whether you are eligible for tt►e program and may not be ab{e
to help you. Providing false informatioee can lead to removai from the
program:
11. Wage Detail Files
We may also use information from wage records kept by the Minnesata
pepartrnent of Economic Security to help us eva4uate the program.
III. Social Security Numbers
You do not have to provide a Social Security Number to be e�i9ible for our
programs. Federal Privacy Act and Freedom u$ �t or co putee matches,
use of the Social Security Number. We may
program revisws and improvemenffi, and audits.
�.. ' .
WorkForce
Services Branch
Office oF Youth Development
�
MINNESOTA JUVENILE ACCOUNTABILITY INCENTIVE BLOGK GRANT (JAIBG)
2001 - 2002 Local Entitlement Grants
GRANTEE AGENCY: The fiscal agent with
whom the grent agreement wili be executed.
Saint Paul Police Dept. ,
= 100 East llth Street
` St. Paul, MN 55101
CONTACT MAILING ADDRESS:
(if different from above)
JAIBG Ailocation
Phone#: 651-292-3507
FAX: 651-292-3542 x
E-Mail: amy.brown@stpaul.gov
Project start date: 1/ 1/O 1
��� �9
i
Name: william x. Finney
Title: Chief Of Police
Phone#: 651-292-3588
FAX: 651-292-3542
E-Mail:
Contact Name: Amy Brown
FORM A
Title: Research & Grants Manager
Project end date:
CONTRACTING INFORMATION (grant agreements cannot be processed without this information)
MN TAX 1D#: 0080250956
Federal Employer ID#: 416005521 -
a/v
Match Required: (7/9 ofAilocation, except construction
requires a dollar for dollar match).
TOTAL Projed Cost
.
Typed Name/Title: �
� William K. Finney, Chief Of Police
$ 27,317
$273,166
��� �
;
-
Date: December 19, 2000
Phone:
651-292-3588
Voice: (651) 296-0928
Fax: (651) 297-4689
TTY: (651) 296-2796
or.aao
G:\U�ISIIYCH_RW�1AI8 +NAIBG 2001�2001 Lopi Applicatioo Fomu.wpd
Page 1 No.u„c«�s.z000
EXHI�IT �
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
ASSURANCES
J WENILE ACCOUNTABILITY INCENTNE BLOCK GRANT (JAIBG)
2001 - 2002 LOCAL ENTITLEMENT GRANTS
Check the Program Purpose Area(s) this grent will support.
See Attachment 1 for Program Purpose descriptions
PROGRAM PURPOSE AREA
U
�
f;
�)
O
O
'�''�
1. Construdion
2. Accountability- Based Sandions
3. Hiring (Non-Prosecution)
4. Prosecution: Hiring
5. Prosecutio�: Drugs, Gangs, Violence
6. Prosecution:Technology,Equipment
Training
Courts and Probation
o�_aoo
.�uI3
# Construction requires a do?lar for doilar match.
O
O
O
�)
()
Drug Court Programs
Information - Sharing Programs
Accountability - Based Programs
(Law Enforcement Referral/School
Safety)
Controlled Substance Testing
8. Juvenile Gun Courts
9.
10.
1 t.
12.
� William K. Finney, Chief Of Police
(Nam�tle)
acCingfor Citv of St rat�� docertifythatthefollowingaretrue:
(Name ofCity/Couniy)
�
�
i�
�ra
C
1, We have established a luvenile Crime Enforcement Coalition UCEn in accordance with the
Federal Guidelines (see FORM F);
2. Our J�EC has developed a Coordinated Enforcement Plan (see FORM G);
3. V+le have or (will havel Yh� required hard cash match (see ATTACHMENT 2); and
4. We have impiemented, (or will implement) by January 7, 2000, a policy of testing appropriate
categories ofjuveniles within the juvenilejustice system for use of controlled substances (see
FORM H).
5, We agree to implement the project using the minimum perce�tages (3546/45%) required in
federal st(atn�e (see Form C for projects proposing an aiternative use of funds).
Date:
Typed Name�tie:
William K. Finney
Chief Of Police
December 19, 2000
Phone:
651-292-3588
G:\UNl'1�Y'1'fLRW VAIBGUAIDG 2001�2001 Local APPlicarion Forms.wpd
Page 3 Novem6rr 16.?A00
a \-aoa
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
2001 - 2002 CERTIFICATION OF
ALTERNATIVE USE OF FUNDS
FORM C
Unless a signed Certification of Alternative Use of Funds is received by MDES, (otherthan funds set aside
for admin+stration�, federel law requires that not less than 35 percent of JAIBG funds received atthe local
level must be used in areas 1 and/or 2 and/or 10. No less than 45 percent of 1AIBG funds received at the
local tevei must be used in one or more of areas 3 through 9. Funding may also be used in areas 11 and/or
12. We will use the funds in the following amount(s) and Program Purpose Area(s):
PROGRAM PURP05E AREA (See Attachment 1)
7. Construdion
2. Accountability-BasedSanctions
3. Hiring (Non-Prosecu[ion)
4. Prosecution: Hiring
5. Prosecution: Drugs, Gangs, Violence
6. Prosecution: Technology, Equipment, Training
7. Courts and Probation
8. luvenile Gun Courts
9. Drug Court Programs
10. Infortnation - Sharing Programs
11. Accountability-Based Programs (law enforcement referraVschool safety)
12. Controlled5ubstanceTesting
Grand Totai
Dollars
81,146.46
64,567.51
Percent
�
100%
# I hereby certify to MDES that the intsaa�s of public safety and of crime control would be better served by
expending JAIBG funds in a proportiYn oth�r than the percentage minimums required under federal Law.
Authorized Signature:
.
.
Date: 12 / 19 /00
Typed Name�tle:
Please describe your reason(s) for
Phone:
a Certification of Alternative Use of Funds:
G:\UN1'I�Y'17�-3tW VA�GVAIBG 2W 1�200I I.acal Applicarion Fams.wpd
Page 5
Novembet 16, 200D
o�-aoa
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FORM D
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
2001 - 2002 BUDGET INFORMATION SUMMARY
A.
B.
C.
D.
E.
7otaIJAIBG Allocation .........................................................
.........$ 9G5.849
Required Match (1/9 ofJAl6G Allocation) ............................................... $ 27,317
7otal Program Cost(A plus B) .................................................
.......... $ 273,166
MinusAdministretion(uptol0%oftheamountonlineA) ••••.•••••
................:.... $ 24
AmountAvailableforProgramPurposeAreas(CminusD)..•••••••••••••••••••••••••••• $ 248 81
PROGRAM PURPOSE AREA (SeeAttachmei�t 1)
1. Construction
2. Atcouniability-BasedSa�ctions
3. Hiring (Non-Prosecution)
4. Prosxution: Hiring
5. Prosecution: Drugs, Gangs, Violence
6, prosecution:Technology
7. Courts and Probation
8. Juvenile Gun Courts
9. Drug Court Programs
70. Information -Sharing Programs
11. Accountability Based Programs (law enforcement referral/school safety)
72. ControlledSubstanceTesting
TOTAL
Dollars � Percent
3 �3
i02,867.02 41
* 5.---__,.,,,, 100%
� Total must equal Amount Available for Program Purpose Areas (line E above).
G\UNI1�yT[LRWUAIBGUAIDG 2001�2001 Iucel Appliceriw Fams.wPd
Page 8
Novembu l6, 20W
��
�\
ql
o�-aoo
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FORM E
JUVfN1LE ACCOUN7ABILITY INCEN7IVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
Fill out a separate Form E/Budget Form for each Proqram Purpose Area to be funded.
Budget period from 1/ 1I01 through 12 /31 /O1
pPPLICANT AGENCY
St. Paul Police
Program Purpose Area:
Number
BUDGET CATEGORY
Salaries
Employee Benefits
Contracted Services
Travel (32.5 cents per m��e for mileage)
Space Cosu & Rental
Supp�ies, Phona, Postage, Printing/Copying
Equipment
TOTAL
b.4 V
�
� �
\
�\
On the back of this page, please provide a brief description of the rationale and background on how this
funding will be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provi�ia on the �ack of this page will also serve as a major component of the
pian you are required to submit as a part of the process to secuTe 4unding. See Form G: Local Plan for
additional information.)
G:\UM7�Y'C1(.R�� '��G 200I�2001 [acel Applicetion Fams.wpd
Page 10
ADDRE55
100 East llth Street
St. Paul, MN 55101
TELEPHONE/FAX
651-292-3507
651-292-3542
; Accountability Based Sanctions
Description
AMOUNT REQUESTED
��
Novemba I6, 2(b0
o�-aoa
Program Purpose Area 2- Curfew and Truancy
Truancy Sweeps
When youth are truant from school they find themseives with a lot of rime to kill- � s � o �e
use they make of this time leads to getting them into trouble and criminal activitY-
district estimates that there are 1000 to 1200 youfh truant from our secondary schools on a da�y
basis_ We are propo�g t susie�overhm�P would be conducted o an ev other week basis
conduct 18 truano3' �P •
throughout the school year resuiting in 18 svveePs in all.
During 2000 we conducted 19 truancy sweeps resulting in 181 truan�s be�8 �SS� a°d taken to
the truancy center.
�e grarn adm'uristrator will be responsible to track the number of contaets made by the officers.
They will also track the number of youth taken to the truanoY center and work with the school
dis� in an attempt to track the number ofyouth truant from school on the days the sweeps
were conducted.
Bxpendit�ire of Funds:
1) $15,321.80 - Overtime for 4 officers and 1 supervisor: $13,208.40 plus a fringe rate on
oyertime at 16% -$2,113.40 based on 288 officer hows and 72 supezvisor hours.
Curfew Sweeps
Much like the tniant violators, youth who are out after curfew find a limrt � n °� We
activities to take Part in- TheY, therefore , again find themselves engaging
are proposing to use overtime grant money to pay for 4 officers and 1 supervisor to conduct 24
curfew sweeps dunIlg the Yea�'= These sweeps would also be done on an every other week basis.
D� Zppp�22 curfew sweeps were conducted resulting in 136 individuals being transported to
the curfew center.
The grant administrator will track the number of contacts and number of individuals taken to the
curfew center.
E�cpenditure of Funds:
1) $21,309.55 - overtime for 4 officers and 1 supervisor: $18,491.76 glus a fringe rate of
on overtime of 16 %-$2,817.79 based on 384 officer hows and 96 supervisor hours.
2) $24,515.11 - one forth salary and frinSe benefits for grant administrator to coordinate
and oversee the program.
o�-ao�
Curfew and Truancy Center
The RamseY Cou�}' Truancy and G�rfew Center staff facilitate the early identification and
inteivention of youth age 5-18 who are truant from school or arrested for curfew violations when
these youth aze brought in for counseling, ideIItification, and notification assessment and dete�ion
until parents/guardians anive, and referral to appropriate community aSenc�es- These gra�t funds
will be used to assist in �!��n$ of the center.
gxpenditure of Funds: enditures.
1) $20,OOd.00 - Used for counseling andlor referral staff exP
p�_aoo
MINNESOTADEPARSMEN'fOFECONOMiCSECURI7Y FORME
JUVENILE AGCOUNTABILITY INCENTIVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
Fit} out a separate Form E/Budget Form for each Program Purpose Area to be funded.
Budgetperiodfrom 1/1/O1 Yhrough 12/31/O1
APPLICAAIT AGENCY
St. Paul Police
Program Purpose Area:
Number
BUDGETCATEGORY
Salaries
Employee Benefits
Contraded Services
Travel (32.5 cenu per miie for mileage)
Space Cosis & kental
Supplies, Phone, Postage, PrintinglCopying
Equipment
TOTAL
AMOUNT REQUE57ED
52,843.68
64,567.51
On the back of this page, please provide a bcief descript+on of the rationale and background on how this
funding wiil be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provided on the back of this page wiil atso serve as a major component of the
plan you are required to submit as a part of ihe process to secure funding. See Form G: Local Plan for
additional information.)
G:�UI�,mnH_RK'VAB +N,q�G 2001�2001 l.acy Appiiption Formt.wpd
Page 70
AD�RESS
TELEPHONE/FAX
7.00 East ilth Street
St. Paul, MN 55101
651=292-3507
651-292-3542
Courts fi Probation
Description
November 16.2000
O 1-1°'O
Program purPose Area 7- Courts and Probation
prag�am; Enbanced Probaiaon
Tlus program a'as F�oted in 1999 and was developed mainly to help with the rise in Asian juvenile
crime. The main focus was felony level offenders many of who were involved in gang activity.
The probarion officers involved with the program believe that it has been lrighly effective.
Through September of'99 the probation/police officer teams had made 435 contacts out of 562
attempts. Those contacts resulted in 117 arrests. During the fu st nine months of 2000 these teams
made 564 contacts out of 984 attempts. Tfiose contacts resulted in 152 azrests. The officers say
that the juveniles aze now starting to see that there is a more immediate consequence for their
�egat actions_ T`hey no longer view probation as a slap on the wrist.
The police officers also see advantages to the progam. They are able to leazn more about the
juven7es who are cominitting serious crimes on the street. They feel the experience helps them in
their d.aily work on the street.
We are still faced with � Asian ganS Problem which leads to violent crime. We have experienced a
g�.owth �n ow Asian population over the past years and with that growth the number of gangs has
also grown.
The Asian community wants help to deal with tbis problem. One of their complaints has been that
the law does not do enough when we catch someone committing �rime. The3' az'e now able to see
that something is being done. They see police and probation going to the homes of individuals who
are involved in crime. They see that things aze being done to those who disregard the sanctions
that were placed on them.
The program is also not limited to the Asian juvenile offenders. We are targeting as many overall
chronic serious juvenile offenders as possible.
The grant administr'ator will track the progress of the program comPanng serious juvenile crime
data to the nur.�bers generated by program activity. He/she will also meet with probation personnel
cn a on-going basis to evaluate the progress of the pragra�.
01-So
gxpenditure of Funds:
1) $40,052.40 - overtime for police $34,702.50 pius fiinge rate on overtime of 16% -$5,349_90.
Based on 2 police personnel working a total of 834 hours.
$18,208.40 -($15,775.92 overtime plus fringe rate on overtime of 16% -$2,432.48) will come
from the 2000 grant funds to pay for 410 hours of the 1244 hours needed for the year.
2) $24,515.11 - one forth salary and fringe benefrts for grant administrator to coordinate and
oversee tha program.
Q1 "a.o�o
MINNESOTA DEPARTMEN70F ECONOMIC SECURITY
JUVENiLE ACCOUNTABILl7'Y INCENTiVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
FORM E
Fii! out a separate Form EJBudget Form for each Program Purpose Area to be funded.
Sudgetperiodfrom 1/1/O1 through 12 / 3 �-•
APPLICANT AGENCY
St. Paul Police
ADDRESS
100 East llth Street
St. Paul, MN 55101
TELEPHONE/FAX
651=292-3507
651-292-3542
Prog�am Purpose AYea• il :Accountabilitv Based Programs
Number DescripTion
BUDGETCATEGORY
Salaries
Emptoyee Benef+ts
Contraded Services
Travel (32.5 cents per mile for milea
Space Costs & Rentai
Suppiies, Phone, Postage, Printing/Copying
Equipment
TO7AL
A MOUNT REQUESTED
r
��
��
$ 102,867.02
On the back of this page, please provide a brief description of the rationale and background on how this _
funding will be used and why you have selected this Program Purpose Area for funding. ._
(NOTE: The description provided on the back of this page will also serve as a major component of the
plan you are required to submit as a part of the process to secure funding. See Form G: Local Plan for
additional information.)
G:IUNITY7F1 RH'�1A +NA�G 2001�200i I.ocal Application Fwcns.wpd
s
Page 70 Nov<mbec I6.20W
p���o
Program Purpose Area 11- Accountab�lity Based Progi'a�
C'yang Inter�*ention
�S program was funded by JAIBG funds in 1999 and 2000 and we wish to contiuue that
funding for 2001 • The St. Paul Police Department along �*nth Ru°Sey County Probation and St.
paul Schools will co�inue to make referrals to the gang internennon grogram.
The program is currendy being offered out of four sites (3 Boys and Crirls Ciubs and Collaborative
Movement for Improvement). The funds wi11 be used to pay the salaries and fringes for two case
workers in the Prog�am- These case workers meet with the Youth to set up individual goals in the
areas of education, employment, life sIQ1Ls, communitp serence, and poss��bly tattoo removal if it is
appropriate.
Too many yo�S PeOP�e reach out to gangs to meet needs in their lives that are not being met. At
some point many of them realize that the gangs do not meet these needs as expected but they are
afraid to or don't kaow how to get away from the gang•
The Police DePartm��t ztong with the other agencies will continue to make youth aware of the
other alternatives.
The grant admullstrator will work with the case workers, checldng on any new police contacts
�� �e yonth involved in the program. He/she will also act as a liaison if some other police
action might seem appropriate. •
gXpenditure of Funds:
1) $40,000.00- contract services for caseworkers to inciude salary and fiinges w�l come
from 2001 grant funds• The remaining $20,000.00 needed to fund the program will come from
unused 2000 JAIBG funds..
2) $24,515.11 - one fourth salary and fringe for grant adminisirator who wiIl act as a
consultant to the re ent �z n awareness classes to teach s�n th S Paul School system�
He/she will also P g g
b�..1�
Program Purpose Area 11- Accountability Based Pragrams
program: After School Enrichment
Crixne statistics show us that juvenile crime peaks between the hours of 3 pm and 8 pm on school
days. This is only one of the reasons why we wish to enhance the after school progams at two of
�e junior highs schools in our system.
We also want to build relationships between our officers and some of the students in these
schools. The students (approximately 15 per class) will be selected from those who show a need
for improvement in attendance, grades, and possibly attitude. The selection process will be carried
out by the officers with the assistance ofthe schooi social worker and counselor.
'�'�e Pr�grams will be conducted at Washington Jr. H'igh School and Humboldt Jr. I�igh. The
Washington proSr� � haue 2 classes per week and run for 6 weeks aud will be presented in
the spring and again i� t�e fall. The Humboldt program wiil have 2 classes per week and run £or
18 weeks also presented in the spring and fall.
goth programs will have police officers presentmg the majority of the classes so that relationships
can be established. Classes will range from communicatimg with o��s to knowing what to e�ect
and how to react ifyou are s�o�Yeu b� a police officer.
Expenditure of Funds:
1) $10,636.80 - overtime for police: $9,216.00 plus fringe benefit on over[ime $1,420.80 base�on
240 hours of officer time.
2) $3,200.00 - from the 2001 grant funds for contract services to bring in outside instructors.
$800.00 will come from unused funds from the 2000 JAIBG funds.
3) $24,515.11- one forth salary and fringe for grant admir,istrator to coordinate and oversee
progxam•
01 �'a
. FORM F
LOCAL JWENILE CRIME ENFORCEMENT COAU710N (10EC)
When establishing a local JCEC, units of local 9�v�4) State or local p obationeservi es, (S) j u courta(6)
representing (1) police, (2) sher'�fF, (3} prosecutor,
in c�ime preventi n The e$ght o or sh ng a 10EC o an exha s� e list aUn ts of local
government may add additional representation as appropriate.
Please inctude the person's name, title, address, organization represented, pho�nu �a b ubmit a opy of ast
e-mailaddress(ifavailable),IfyourJCEChasNOTchangedsincelastyear,y Y
year's list.
Please complete both s+des of this form; it is a component of your local plan (as described in Form G).
luvenile Crime Enforcement Coalition Members:
1)Police gt. paul Police Departm2nt
2) Sheriff N/A
3) Prosecutor gamsey County Attorney
Kate Santelmann
50 W. Kellogg, Suite 315
St. Paul, MN 55102
265-3125
q)probation Ramsey County Probation
3oan Fabian
50 W. Kellogg Blvd, Suite 650E
St. Paul, I�d 55102
266-238
5)Court Ramsey County Juvenile Court
Judge John Connolly
480 St. Peter St.
St. Paul, MN 55102
292-641
� M1ovemMr 8. 1999
Pa e 71
D:UAISG Ds�a�Fm"T Upl��� �� A��tion Fotms.�Wd g
6)School gt. Yaul Public Schools
Paul Paulson
360 Colbo � 55102
St. Paul,
293-5
7) Business . T Removal (Plastic Surgeon)
•Dr. James Foley
17 W. Exchange St.
St. Paul, MN 55102
292-96
8) Community Organization Representative
Boys and Girls Club of St.
Rich Grigos
1620 �eS �e55106
St. Pau1,
771-355
Paul Collaborative Movement for
Rev. Devin Miller
644 Selby Ave.
St. Paul, MN 55104
224-9917
9) Other
List an� the� members of your local luvenile Crime Enforcement Coalition not listed above:
DNAIBG Data�artns Up�
ro�000LocalAppliptionForms.�Wd Page 12
. _*�
NoremEu E.1999
p �-}o e
LOCAL PLAN FORM G
Units of local governmentthat are eiigible to receive JAIBG funds must estabiish a Coordinated Enforcement
Pian for reducing juvenile crime developed by the locai Juvenile Crime Enforcement Coalition UCEQ.
Coordinated Enforcement Plan for Reducing Juvenile Grime
The plan developed by a local 10EC is based on an analysis of local juvenilejustice system needs. The
analysis determines the most effective uses of funds, within the twelve 1A16G Program Purpose Areas, to
achieve the greatest impad on reducing juvenile delinquency, improving the juvenile justice system, and
increasing accountability forjuvenile offenders. If your plan has not ou ma s u a copy of last year's
intend to use JAIBG funds in the same Progrem Purpose Area(sj, y Y
information.
On this page and the following page, please summarize those Program Purpose Areas you intend to fund
and provide an overview of the rationale. This summary should tie together your overali issues and rationale
for the specific areas your partnership has chosen to fund.
Local Plan for: of St. Paul
(City/Counry )
- PLEASE SEE ATTACHED -
G:\UNITYTH�W VAIBGUAIDG 2001�2001 Local /WPlita¢on Fams.wpd
Page l4
Novemba 16, 2000
O�-2oo`
Local Pian for :�'he Citv of St. Paul �
There is no single program that meets the numerous needs of our youih. We believe.that the
following plan addresses a numbei of the most significant problems that we face today. White it
wili not solve all of our problems, we believe that we will be able to show substantial results. The
plan may be considered in 4 main azeas:
1) Enhanced Probation- �
Deals with the chronic serious youthful offender in order to show that there are
consequences for our actions and with this program we can have those consequences rendered
immediately hopefully emphasizing the fact that a person must take responsibility for their actions.
This project allows us to team up with Ramsey County Probation in order to see that the actions
of these juveniles can be dealt with immediately.
2) Gang Intervention
` Enables juveniles to take a step toward turning their life around. Many make a mist e at
a young age and then don't know what to do to ch foductivesa d ns b e c'tizensh We
number of areas helping them to become capable, p
be working with two non-profit agencies in St. Paul.
3) Truancy and Curfew Sweeps-
The puipose here is to assist juveniles to see that ihey must attend school and obey the
curfew laws. Not only are the juveniles taken off the street, but they are taken to a center where
an adult will be ahle to talk with them and find out if there might be other problems that must be
dealt with. Here we have the opportunity to team up with other agencies, St. Paul Schools and
Northeast Family Services, in order to work on these two problems.
4) Mentoring-
T�is program has probably the greatest p eto le to relatelto. at risk juveniles. It seems we
never have enough adu.t role models for young p p
o � -aoo ..
CONTROLLED SUBSTANCE TESTING FORM H
Federal Vaw requires that a unit of local government, to be determined eligible to receive a JAIBG award or _
subgrant, must have implemented, or agree to implement by lanuary 1, 2000, a policy of testing appropriate '
categories ofjuveni(es within thejuvenile justice system for use of controlled substances.
The categories ofjuveniles within thejuvenilejustice system that are "appropriate" fortesting shall be
determined by the Chief Executive Officer of the State certifying compliance or by the applicant unit of locai
government. It is �2xpecied that appropriate categories witl vary among jurisdictions depending on
their needs and resources. States and units of local government are encouraged to include drug
treatment in thair overall plan to reduce juvenile drug use.
If your controlled substance testing policy has NOT changed in the last year, you may submit�a copy of
last year's information.
You may determine the categories for testing for yourjurisdiction. Please list the categories:
All juveniles
They are also
subs`tsnce use.
are tested at the local juvenile correctional facility.
tested on a random basis when on probation £or controlled
D:VAIBG Data\Forms L•pirod�� Lecal APPliuuiun Fomu.wpd
Page 15 November 8, I999
Retum Copy To: � � � � � � � �
Police Dept. Accounting
Presented By:
Referred To:
RESOLUTION
OF SAINT PAUL, MINNESOTA
Approval
B
Form �
B �
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
WHEREAS, the Saint Paul Police Department has received a$247,849 Juvenile Accountability Incenrive Block
Grant from the Minnesota Department of Economic Security, Workforce Services Branch for the period of
January 1, 2001 through September 30, 2002, Attachment A; and
RESOLVED, that the City Council accepts this grant and authorizes the City to enter into, and Cluef
William Finney to implement an agreement with the Minnesota Department of Economic Security,
Workforce Services Branch.
30
31
32
33
34
35
36
37
Requested by Department of:
By:
Adopted by Council:Date:
Adop ' n Certified by Council Secretary:
By: � ���_� � _
Approved by Mayor:Date �P� ��
By:
JuvAccounW bilitylncentiveBlockGrant.cr2001
Council File # m 1� a�
Green Sheet# 107119
��
Committee:Date:
3 by Financial Services Director:
. � .
to Council:
By:;
DEPAi2TMF�NTIOFFICE/COUNCIL DATE INITIATED
Po�i�ev��ent v22�ot GREEN SHEET No. 107119�
ONTACTPERSON PHONE INI7WVD INITIAU�ATE
ChiefFinney 292-3588 � DEPARTMEMDIREC�OR �4 5 c�„-co�xa�
MUST BE ON COUNCIL AGENDA BY (DATE) Qt �ad
Please process ASAP �arvn, �cm�c�uc
�iwwcwtSEmncESOiz �FlNANGW.SERV/ACC�G
�MATpR�ORA$$ISTAM) �FNMANRIGHTS
TOTA� # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
AC710N REQUES7ED
Approval of the attached council resolution accepting a Juvenile Accountability Incentive Block Grant from the
Minnesota Department of Economic, Worl�'orce Services Branch, authorizing the City to enter into an agreement
with the Minnesota Department of Economic Security, Workforce Services Branch, and authorizing Cluef William Finney
to itnplement an agreement with the Minnesota Depaztrnent of Economic Security, Worl�'orce Services Branch.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWERTHE FOLLOWING QUESTIONS:
1. Has this persoNfirm everworked under a contract forthis department?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this person/frtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this persoNfrtn possess a skill not normally possessetl by any curreM city employee?
YES NO
4 Is this persoNfirtn a targeted vendoh
YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY)
The Saint Paul Police Departmern has received a$247;849 Juvenile Accountabiliry Incenrive Block Grant from
the Minnesota Departrnent of Economic Security for the period 7anuary 1, 2000 through September 30, 2002.
(Attached is a copy of the grant agreement.)
ADVANTAGESIFAPPROVED
Ability to reduce juvenile crune through grant funds available.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NOT APPROVED . �++y {"" /'1
� ir�
Grant funds will be unused.
FE� � G 2#`�pd;
CITY R������
70TAL AMOUN7 OF TRANSACTION $ - COS7/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE SY3t0 OCMllltt. Ctt3riT ACTIVIN NUMBER 34067
FINANCIAL INFORMATION (EXPLAIN)
7uvenileAccounlabilitylncenliveBlockGrant.gs 2001
PsSC�>c�M�T P�
Fy IIVENDOR NUMBER
01
' "�' �' �Q3��
289
FUND AGENCY
310 B2�
GRANT AGREEMENT # �� CFDA #
ORG. SUB ORG.
0000
AMOUNT
o l _>oo
DOCUMENT NUMBER(S.)
STATE OF MINNESOTA
DEPARTMENT OF ECONOMIC SECURITY/WORKFORCE SERVICES BRANCH
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AGREEMENT
Funding Source: JUV�NILE ACCOUNTABILITY INCENTIVE BLOCK GRAa t A Number: 90689
This grant agreement, which shall be interpreted pursuant to the laws of the State of Minnesota, between the
State of Minnesota, acting through its Department of Economic Security (DES), Workforce Services Branch
(WSB), (hereinafterthe DEPARTMENT), and
Saint Paul Police Department
100 East 11th Street
St. Paul, MN 55101
Social Security or Federal Identification Number:
Minnesota State Tax Identification Number:
(Hereinafter GRANTEE)
WITNESSETH:
416005521
0080250956
WHEREAS, the DEPARTMENT has been granted funds by the United StaYes, through Yhe Department of
Justice, for use to meet the purposes set forth in and authorized by Public Law 105-119 (Making
Appropriations for the Departments of Commerce, Justice, and State, the Judiciary, and Related
' Agencies), hereinafter referred to as the "AcY', and
WHEREAS, the DEPARTNIENT has been named the DesignaYed State Agency for the JAIBG by the Chief
Executive Officer of the State and has me aurroriiy to enter into agreements pursu�r�Y to P.L. 105-
119, and has authority to allocate funds, and
WHEREAS, the Juvenile Crime Enforcement Coalition of the Unit of General Local Government, (hereinafter
referred to as the "Area ) has the authority to approve a coordinated enforcement plan for reducing
��
juvenile crime for the Area, (hereinafter referred to as the "Plan"), and
WHEREAS, the Chief Executive Officer of the Area has designated appropriate categories of juveniles within
the juvenile justice system for testing for use of controlled substances, and
WHEREAS, GRANTEE is familiar with the Plan and has represented to the DEPARTMENT that it is qualified
and has effectively delivered services in the area of the type enumerated in the Act, and GRANT-
EE further represents that it is qualified to perform the services enumerated in the Plan for the
Area.
NQW, THEREFORE, in consideration of the premises and of the representations made therein, the parties agree
that:
o� -'�oo
The foregoing recitals are made a part hereof as though set forth in full and in detail herein.
II. Proqram: The GRANTEE shall implement an acceptable Plan which meets the JAIBG Program and
Administrative Requirements, Standards, Procedures, and Activities as set forth in the Act. The Pian
is incorporated by attachment hereto as Exhibit A.
III. Duties and Pavment: GRANTEE shall perform a{I the services enumerated in the Pian and shail be
reimbursed by the DEPARTMENT for its expenses in providing these services, provided that the total
obligation of the DEPARTMENT for all reimbursement to GRANTEE shall not exceed 247 849. These
funds may include $2,000 for staff developmenUtraining and technical assistance as indicated in Form
D-1, if appiicable. Match is not required for staff developmenUtraining and technical assistance funds
provided under this grant agreement.
Funds authorized under this grant agreement are to be expended in the cost categories and amounts
shown in the Budget contained in the Plan (Form D of Exhibit A), which is attached hereto, incorpo-
rated by reference herein and made a part hereof. Administrative expenditures may not exceed 10%
of total actual expenditures of the funds provided under this grant agreement. GRANTEE must provide
a cash match, of new money, in amount(s) indicated on Form(s) D.
The DEPARTMENT shali not be responsible to reimburse GRANTEE for its payments or liabilities to
the Unemployment Compensation Fund incurred as a reimbursing employer after termination of
GRANTEE's participation in programs under the Act or for any liability accrued thereunder before the
effective date of this grant agreement.
IV. Term of Grant: This Grant shall be effective on Januarv 1. 2001, or upon such date as it is executed
as to encumbrance by the Commissioner of the Department of Economic Security, whichever occurs
later, and shall remain in effect untii September 30. 2002, or until all obligations set forth in this grant
agreement have been satisfactorily fulfilled, whichever occurs first.
V. Cancellation: This grant agreement may be canceled by the DEPARTMENT at any time, with cause,
by giving written notice to the GRANTEE. in the event of such cancellation without cause, GRANT-
EE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily
performed. GRANTEE acknowledges that funds to finance this grant are to be obtained by the
DEPARTMENT through a specific legislative act. If at any time such funds become unavailable under
the Act, this grant agreement shall be terminated immediately upon written notice of such fact by the
DEPARTMENT to GRANTEE. In the event of such termination, GRANTEE shall be entitled to
reimbursement, determined on a pro rata basis, for services satisfactorily performed.
In the event of such cancellatior� :ar caus°, including but not limited to fail�re to comply with ihe
provisions of the grant agreement, failure to make timely progress in delivering requireb services, or
use of grant tunds for purposes other than those specificaily identified in the grant agreement, the
DEPARTNIENT may take any actiens it deems necessary to protect the interests of the State of
Minnesota, including but not limited to the refusal to disburse additional funds pending a determinatian
of the DEPARTMENT's right to set-off, and requiring the return of all or part of the funds already
disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause, upon
thirty (30) days written notice to the DEPARTMENT. Such written notice of canceilation must inciude
proposed terms for the discontinuation of GRANTEE's services and an estimated finai invoice for work
or services performed. The DEPARTMENT may reject or accept in whole or in part GRANTEE's
proposed terms for discontinuing services and GRANTEE's estimated final invoice, and shail notify
GRANTEE of its decision within (5) business days of receipt of GRANTEE's cancellation notice.
„
o� -a o0
In the event of any canceliation under this provision, GRANTEE shall cooperate fully with the DEPART-
MENT and help facilitate any transition for the provision of services by a different vendor. Failure to
cooperate with or withhoiding any information or records requested by the DEPARTMENT or a different
vendor that impairs in any way the transition of the provision of services shali constitute a material
breach of this grant agreement, subjecting GRANTEE to liability for ail damages incurred by the
DEPARTMENT resulting from such breach.
VI. Reauest for Pavment: Requests for cash advances shali be made by GRANTEE to the DEPART-
MENT on the DEPARTMENTs "Cash Request Form”. Payments shall be made by the DEPARTMENT
as soon as practicable after GRANTEE's presentation of the Request for Cash. The fact of payment of
any item shail not preclude the DEPARTMENT from questioning the propriety of any item.
VII. Purchase of Furniture and Epuipment: Any purchase of non-expendable personal property that has a
useful life oi more than one year with a per unit cost of $5,000 or more must have prior written approvai
of the DEPARTMENT.
VIII. Repavment of Funds: The DEPARTMENT reserves the right to offset any over-payment or disaliow-
ance of any item or items under this grant agreement by reducing future payments requested by
GRANTEE. This clause shall not be construed to bar any other legal remedies the DEPARTMENT
may have to recover funds expended by GRANTEE for disailowed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress reports as
the DEPARTMENT may from time to time require including, but not limited to, the following:
A. Quarterly Financial Status Report (FSR) by the 20th of the month following the calendar quarter
covering such status for that quarter. GRANTEE shall report expenditures of other funds satisfying
match requirements as specified at 20 CFR 645, Subpart C, on the quarterly FSR.
B. Quarterly Status Reports by the 25th of the month following the calendar quarter covering such
status for that quarter.
GRANTEE shall aiso make such reports to the U.S. Attorney General, the Comptroller General of the
United States or the DEPARTMENT as any of them may require.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a complete,
accurate and timely manner.
X. Monitorina and Corrective Action: GRANTEE agrees to permit monitoring by the DEPARTMENT to
determine grant agreenent performance and compliance with grant agreement provisions. GRAtvTEE
further agrees to cooperate with the DEPARTMENT in performing and completing such monitoring
activities and GRANTEE agrees to implement and compiy with such remedial action as is proposed dy
the DEPARTMENT.
XI. Liabilit : GRANTEE agrees to indemnify and save and hold the DEPARTMENT, its agents and
empioyees harmless from any and all claims or causes of action, including attorney's fees, arising from
the performance of this grant agreement by GRANTEE, its agents, officers and employees. Nothing
herein shall constitute a waiver by the GRANTEE or the DEPARTMENT of any statutory or common
law limits of liability, defenses, or immunities.
XII. Special Administrative Provisions Repuired Under the Act: GRANTEE agrees to administer the
program in accordance with the Act and the regulations and guidelines promulgated thereunder.
(Many of these guideEines are presented in the DEPARTMENT's JAIBG Handbook.) GRANTEE also
agrees to comply with other applicabie Federal and State laws. In the event that these laws, regula-
tions or guidelines are amended at any time during the term of this grant agreement, the GRANTEE
shall compiy with such amended laws, regulations or guidelines.
.i
e�-aoa.
A. RecordslAudits: GRANTEE agrees to use such fiscal, audit and accounting procedures as may be
necessary to assure and promote sound financial management, inciuding effective intemal controls.
The U.S. Attorney General, the Comptroller General of the United States and the DEPARTMENT,
or a designated representative, shall have access to and the right to examine for audit purposes or
otherwise, any books, documents, papers or records of GRANTEE. The books, records, docu-
ments and accounting procedures and practices of the GRANTEE relevant to this grant agreement
are also subject to examination by the DEPARTMENT a�d the Legislative Auditor of the State of
Minnesota. GRANTEE agrees to fully cooperate in any such examination and/or audit and to have
said audits carried out in accordance with Grant Audit Requirements, which is in Chapter 509 of
�� ��
the MDES Policies and Procedures Manual and hereby incorporated by reference and made a part
hereof. �
All records peRaining to this grant agreement shall be retained by the GRANTEE for a period of at
least three years after the expiration of the term of this grant agreement, or on completion of an
audit, if one has been commenced within three years, whichever period is tonger.
B. .Proqram Standards: GRANTEE agrees to comply with OMB Circulars Numbers A-21, A-87, A-110,
A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-10 (Implementa-
tion Guide for OMB Circular A-87), as these circulars are applicable and as they relate to the
utilization of funds, the operation of programs and the maintenance of records, books, accounts
and other documents under the Act as amended. Under the Cost Principles Circulars (A-21, A-87,
or A-122), common orjoint costs charged to grants must be based upon written cost allocation
plans.
C. Non-Discrimination Statement: The GRANTEE will comply with all applicabie Federai, State, and
loca� laws prohibiting discrimination, including but not limited to:
i. The Workforce Investment Act of 1998 (29 CFR Part 37). Section 188, which prohibits
discrimination under any WIA Titie I program/activity funded in whofe or in part with WIA funds
because of race, color, religion, sex, national origin, age, disability, political affiliation or belief,
and against beneficiaries on the basis of either citizenship/status as a lawfully admitted
immigrant authorized to work in the United States or participation in any WIA Title I program or
activity.
ii. The Civit Ri4hts Act of 1964 (42 USC 2000d) as amended bv the Eaual Emplovment Ooqortu-
n� Act of 1972, which prohibits discrimination on grounds of race, color or national ongin, and
applies to any arogram or activity receiving federal financial aid, and to ali employers, including
State and iocal governments, public and private employment agencies, and labor organiza4ions
iii. The Minnesota Human Riahts Act (Minnesota Statute 363), agrees to comply wiih the
Minnesota Human Rights Act, Minnesota Statue 363, which prohibits discrimination based on
race, color, creed, religion, nationai origin, sex, maritai status, sexual orientation, status with
regard to public assistance, disability, citizenship, or age
iv. The Rehabilitation Act of 1973 (29 USC 794), as amended, which prohibits discrimination on
the basis of handicap in all federally-funded programs.
v. The Aqe Discrimination Act of 1975 (42 USC 6101), as amended, which prohibits unreasonable
discrimination on the basis of age in programs or activities receiving federal financiai assis-
tance.
vi. The Americans with Disabilities Act of 1990 (42 USC 1201), as amended, which prohibits
discrimination on the basis of physical, sensory, or mentai disability or impairment.
D. Affirmative Action: (If applicabie), GRANTEE certifies that it has received a Certificate of Compii-
O\—ae�
ance from the Commissioner of Human Rights pursuant to Minnesota Statues, Section 363.073.
E. Workers' Comoensation: In accordance with the provisions of Minnesota Statutes Section 176.182,
the State affirms that GRANTEE has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statute 176.181, Subdivision 2.
F. Relocation Assistance: GRANTEE agrees to compiy with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646) which
provides for fair and equitable treatment of persons dispiaced as a result of federal or federally
assisted programs.
G. Church/State Seqaration: GRANTEE agrees that program participants shall not be employed in the
construction, operation or maintenance of that part of any facility which is used for religious
instructions or worship. GRANTEE further agrees that no funds shall be expended for sectarian
worship, instruction, or proselytization.
H. Data Practices: The GRANTEE understands and agrees that it shall be bound by the Minnesota
Government Data Practices Act (Minnesota Statutes, Chapter 13), and that it shall inform program
applicants that the DEPARTMENT may share applicant data with other agencies for eligibility and
program evaluation purposes. GRANTEE shall incorporate into the form used to provide appli-
cants' an expianation of their right under the Minnesota Data Practices Act the clauses contained in
the DEPARTMENT'S "DATA USES INCLUSION REQUIREMENTS" (Attachment 1).
i. Drua Free Workqlace: GRANTEE agrees to make a good faith effort to maintain a drug free
workplace through impiementation of the Drug Free Workplace Act.
XIII. Workforce Center Listinq: GRANTEE shall list any job vacancy in its personnel compiement with the
nearest Minnesota Job Service Office as soon as it occurs.
XIV. Voter Re istration: GRANTEE shall provide non-partisan voter registration services and assistance,
using forms provided by the Secretary of State, to employees of GRANTEE, program participants and
the public as required by Minnesota Statutes, Section 201.162.
XV. Assignment: The GRANTEE shafi neither assign nor transfer any rights or obligations undes this grant
agreement without prior written consent of the DEPARTMENT. The provisions of this grant agreement
applicable to the GRANTEE shaii also be applicable to subgrants made by the GRANTEE from funds
obtained under this grant agreement.
XVI. Modifications: Any modifications to this grant agreement shali be in writing a�d shall be executed by
the same parties who executed the original grant agreement, or their successors in office.
XVii. Debarment and Suspension Certification: (If applicable) The GRANTEE agrees to follow the Presi-
dent's Executive Order 12549 and the impiementing regulation Nonprocurement Debarment and
��
Suspension; Notice and Final Rule and Interim Finai Rule," found at 53 FR 19189, May 26, 1988, as
amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment,
Suspension, ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions"; unless excluded
by law or regulation.
XVIIi. Lobbvinq Certification and Disciosure: (if applicable) The GRANTEE shaii comply with Interim Final
Rule, New Restrictions on Lobbying, found in Federal Register Vol. 55, No. 38, February 26, 1990, and
any permanent Rules that are adopted in place of the Interim Rule. The Interim Final Rule req�ires the
GRANTEE to certify as to their lobbying activity. The Interim Final Rule impiements Section 319 of
Public Law 101-121, which generally prohibits recipients of Federai con�rac�s, gra^ts a�� loar:s from
using appropriated funds for lobbying the Executive or Legislative Branches of the Federal Government
in connection with a specific contract, grant or loan.
XIX. Operatina Procedures: The GRANTEE hereby acknowledges that it has in its possession the O\ —ao'o
documents issued by the DEPARTMENT entitied "JAIBG Handbook". The GRANTEE further
acknowiedges that its supervisory personnel to be involved in the administration of the grant agreement
have read and understand said document. The GRANTEE agrees to comply with the contents of the
aforementioned documents.
XX. InteresUProaram Income: The GRANTEE shall be responsible for estabiishing and maintaining
records identifying interest and/or investment income eamed on advances of program funds. Income
so earned shall be added to the existing funding of this grant agreement and may be used for any
af{owable grant expenditure.
XXI. Grant Aareement Closeout: The GRANTEE agrees to submit a final quarterly Financial Status Report
(FSR) and a payment for the balance of any unspent and unobligated grant funds to the DEPART-
MENT wiihin 45 days after the end of the term of this grant agreement. Accompanying the final FSR
shall be a listing of any continuing liabilities on the grant, if appiicable. Failure to submit a final FSR
within this period may result in disallowance of payment for any expenditures not previously submitted.
The GRANTEE agrees to submit a revised finai FSR to the DEPARTMENT if any additional funds must
be returned to the DEPARTMENT after grant agreement closeout.
XXII. Jurisdiction and Venue: This grant agreement, and any amendments and supplements thereto, shail
be governed by the Laws of the State of Minnesota. Venue for all legal proceedings arising out of this
award, or breach thereof, shall be in the State or Fec�erai Court with competent jurisdiction in Ramsey
County, Minnesota.
�
O�—�aa
IN WITNESS WHEREOF, the parties have caused this Grant (No. 90689 to be duly executed
intending to be bound thereby.
APPROVED APPROVED
FOR Saint Paul Police Department:
(Name of Delegate Agency) FOR The Department of Economic Securitv-
Workforce Services Branch:
�
�
Title:
Date:
IF A CORPORATION, TWO (2) CORPORATE
OFFICERS MUST EXECUTE.
FOR THE GRANTEE:
�
Title:
Date:
Title: Director Program Sup�ort Services
Date:
s��
ATTACHMENT 1
p � _�no
DATA USES INCLUSION .
REQUIIREMENTS
1. Program Information
p, �■n;•• �" e Are Askina For It: To help us decide whether you are eligible for
the pro9rar�� and what other services you may need.
g, H y We Plan To Use Ir We may use it to prepare required reports, conduct
audits, review eligibility and to find out how the program is helping you.
C. ..,. ti a� ; �ye h!^v �&eae� This Informati�n:w� s��, alioenred by law. who
nsed it to do their jata� in: the Mmneso4a Departrnent ofi Ecorsomic Security;
tfie Cinited States Deparlments of Healtt� and Human SeN�cos.o hareH t v++
and Urban Development and Agriculture. W0 may
community based agencies, local and. state human service agencies,
educational programs and other agencies which help you.
p � � De Not Provide This Information: You are not required by law to
provide this informat9os►. lf you choose not to provide this information, we
rnay not know whether you are eligible for tt►e program and may not be ab{e
to help you. Providing false informatioee can lead to removai from the
program:
11. Wage Detail Files
We may also use information from wage records kept by the Minnesata
pepartrnent of Economic Security to help us eva4uate the program.
III. Social Security Numbers
You do not have to provide a Social Security Number to be e�i9ible for our
programs. Federal Privacy Act and Freedom u$ �t or co putee matches,
use of the Social Security Number. We may
program revisws and improvemenffi, and audits.
�.. ' .
WorkForce
Services Branch
Office oF Youth Development
�
MINNESOTA JUVENILE ACCOUNTABILITY INCENTIVE BLOGK GRANT (JAIBG)
2001 - 2002 Local Entitlement Grants
GRANTEE AGENCY: The fiscal agent with
whom the grent agreement wili be executed.
Saint Paul Police Dept. ,
= 100 East llth Street
` St. Paul, MN 55101
CONTACT MAILING ADDRESS:
(if different from above)
JAIBG Ailocation
Phone#: 651-292-3507
FAX: 651-292-3542 x
E-Mail: amy.brown@stpaul.gov
Project start date: 1/ 1/O 1
��� �9
i
Name: william x. Finney
Title: Chief Of Police
Phone#: 651-292-3588
FAX: 651-292-3542
E-Mail:
Contact Name: Amy Brown
FORM A
Title: Research & Grants Manager
Project end date:
CONTRACTING INFORMATION (grant agreements cannot be processed without this information)
MN TAX 1D#: 0080250956
Federal Employer ID#: 416005521 -
a/v
Match Required: (7/9 ofAilocation, except construction
requires a dollar for dollar match).
TOTAL Projed Cost
.
Typed Name/Title: �
� William K. Finney, Chief Of Police
$ 27,317
$273,166
��� �
;
-
Date: December 19, 2000
Phone:
651-292-3588
Voice: (651) 296-0928
Fax: (651) 297-4689
TTY: (651) 296-2796
or.aao
G:\U�ISIIYCH_RW�1AI8 +NAIBG 2001�2001 Lopi Applicatioo Fomu.wpd
Page 1 No.u„c«�s.z000
EXHI�IT �
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
ASSURANCES
J WENILE ACCOUNTABILITY INCENTNE BLOCK GRANT (JAIBG)
2001 - 2002 LOCAL ENTITLEMENT GRANTS
Check the Program Purpose Area(s) this grent will support.
See Attachment 1 for Program Purpose descriptions
PROGRAM PURPOSE AREA
U
�
f;
�)
O
O
'�''�
1. Construdion
2. Accountability- Based Sandions
3. Hiring (Non-Prosecution)
4. Prosecution: Hiring
5. Prosecutio�: Drugs, Gangs, Violence
6. Prosecution:Technology,Equipment
Training
Courts and Probation
o�_aoo
.�uI3
# Construction requires a do?lar for doilar match.
O
O
O
�)
()
Drug Court Programs
Information - Sharing Programs
Accountability - Based Programs
(Law Enforcement Referral/School
Safety)
Controlled Substance Testing
8. Juvenile Gun Courts
9.
10.
1 t.
12.
� William K. Finney, Chief Of Police
(Nam�tle)
acCingfor Citv of St rat�� docertifythatthefollowingaretrue:
(Name ofCity/Couniy)
�
�
i�
�ra
C
1, We have established a luvenile Crime Enforcement Coalition UCEn in accordance with the
Federal Guidelines (see FORM F);
2. Our J�EC has developed a Coordinated Enforcement Plan (see FORM G);
3. V+le have or (will havel Yh� required hard cash match (see ATTACHMENT 2); and
4. We have impiemented, (or will implement) by January 7, 2000, a policy of testing appropriate
categories ofjuveniles within the juvenilejustice system for use of controlled substances (see
FORM H).
5, We agree to implement the project using the minimum perce�tages (3546/45%) required in
federal st(atn�e (see Form C for projects proposing an aiternative use of funds).
Date:
Typed Name�tie:
William K. Finney
Chief Of Police
December 19, 2000
Phone:
651-292-3588
G:\UNl'1�Y'1'fLRW VAIBGUAIDG 2001�2001 Local APPlicarion Forms.wpd
Page 3 Novem6rr 16.?A00
a \-aoa
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
2001 - 2002 CERTIFICATION OF
ALTERNATIVE USE OF FUNDS
FORM C
Unless a signed Certification of Alternative Use of Funds is received by MDES, (otherthan funds set aside
for admin+stration�, federel law requires that not less than 35 percent of JAIBG funds received atthe local
level must be used in areas 1 and/or 2 and/or 10. No less than 45 percent of 1AIBG funds received at the
local tevei must be used in one or more of areas 3 through 9. Funding may also be used in areas 11 and/or
12. We will use the funds in the following amount(s) and Program Purpose Area(s):
PROGRAM PURP05E AREA (See Attachment 1)
7. Construdion
2. Accountability-BasedSanctions
3. Hiring (Non-Prosecu[ion)
4. Prosecution: Hiring
5. Prosecution: Drugs, Gangs, Violence
6. Prosecution: Technology, Equipment, Training
7. Courts and Probation
8. luvenile Gun Courts
9. Drug Court Programs
10. Infortnation - Sharing Programs
11. Accountability-Based Programs (law enforcement referraVschool safety)
12. Controlled5ubstanceTesting
Grand Totai
Dollars
81,146.46
64,567.51
Percent
�
100%
# I hereby certify to MDES that the intsaa�s of public safety and of crime control would be better served by
expending JAIBG funds in a proportiYn oth�r than the percentage minimums required under federal Law.
Authorized Signature:
.
.
Date: 12 / 19 /00
Typed Name�tle:
Please describe your reason(s) for
Phone:
a Certification of Alternative Use of Funds:
G:\UN1'I�Y'17�-3tW VA�GVAIBG 2W 1�200I I.acal Applicarion Fams.wpd
Page 5
Novembet 16, 200D
o�-aoa
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FORM D
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
2001 - 2002 BUDGET INFORMATION SUMMARY
A.
B.
C.
D.
E.
7otaIJAIBG Allocation .........................................................
.........$ 9G5.849
Required Match (1/9 ofJAl6G Allocation) ............................................... $ 27,317
7otal Program Cost(A plus B) .................................................
.......... $ 273,166
MinusAdministretion(uptol0%oftheamountonlineA) ••••.•••••
................:.... $ 24
AmountAvailableforProgramPurposeAreas(CminusD)..•••••••••••••••••••••••••••• $ 248 81
PROGRAM PURPOSE AREA (SeeAttachmei�t 1)
1. Construction
2. Atcouniability-BasedSa�ctions
3. Hiring (Non-Prosecution)
4. Prosxution: Hiring
5. Prosecution: Drugs, Gangs, Violence
6, prosecution:Technology
7. Courts and Probation
8. Juvenile Gun Courts
9. Drug Court Programs
70. Information -Sharing Programs
11. Accountability Based Programs (law enforcement referral/school safety)
72. ControlledSubstanceTesting
TOTAL
Dollars � Percent
3 �3
i02,867.02 41
* 5.---__,.,,,, 100%
� Total must equal Amount Available for Program Purpose Areas (line E above).
G\UNI1�yT[LRWUAIBGUAIDG 2001�2001 Iucel Appliceriw Fams.wPd
Page 8
Novembu l6, 20W
��
�\
ql
o�-aoo
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FORM E
JUVfN1LE ACCOUN7ABILITY INCEN7IVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
Fill out a separate Form E/Budget Form for each Proqram Purpose Area to be funded.
Budget period from 1/ 1I01 through 12 /31 /O1
pPPLICANT AGENCY
St. Paul Police
Program Purpose Area:
Number
BUDGET CATEGORY
Salaries
Employee Benefits
Contracted Services
Travel (32.5 cents per m��e for mileage)
Space Cosu & Rental
Supp�ies, Phona, Postage, Printing/Copying
Equipment
TOTAL
b.4 V
�
� �
\
�\
On the back of this page, please provide a brief description of the rationale and background on how this
funding will be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provi�ia on the �ack of this page will also serve as a major component of the
pian you are required to submit as a part of the process to secuTe 4unding. See Form G: Local Plan for
additional information.)
G:\UM7�Y'C1(.R�� '��G 200I�2001 [acel Applicetion Fams.wpd
Page 10
ADDRE55
100 East llth Street
St. Paul, MN 55101
TELEPHONE/FAX
651-292-3507
651-292-3542
; Accountability Based Sanctions
Description
AMOUNT REQUESTED
��
Novemba I6, 2(b0
o�-aoa
Program Purpose Area 2- Curfew and Truancy
Truancy Sweeps
When youth are truant from school they find themseives with a lot of rime to kill- � s � o �e
use they make of this time leads to getting them into trouble and criminal activitY-
district estimates that there are 1000 to 1200 youfh truant from our secondary schools on a da�y
basis_ We are propo�g t susie�overhm�P would be conducted o an ev other week basis
conduct 18 truano3' �P •
throughout the school year resuiting in 18 svveePs in all.
During 2000 we conducted 19 truancy sweeps resulting in 181 truan�s be�8 �SS� a°d taken to
the truancy center.
�e grarn adm'uristrator will be responsible to track the number of contaets made by the officers.
They will also track the number of youth taken to the truanoY center and work with the school
dis� in an attempt to track the number ofyouth truant from school on the days the sweeps
were conducted.
Bxpendit�ire of Funds:
1) $15,321.80 - Overtime for 4 officers and 1 supervisor: $13,208.40 plus a fringe rate on
oyertime at 16% -$2,113.40 based on 288 officer hows and 72 supezvisor hours.
Curfew Sweeps
Much like the tniant violators, youth who are out after curfew find a limrt � n °� We
activities to take Part in- TheY, therefore , again find themselves engaging
are proposing to use overtime grant money to pay for 4 officers and 1 supervisor to conduct 24
curfew sweeps dunIlg the Yea�'= These sweeps would also be done on an every other week basis.
D� Zppp�22 curfew sweeps were conducted resulting in 136 individuals being transported to
the curfew center.
The grant administrator will track the number of contacts and number of individuals taken to the
curfew center.
E�cpenditure of Funds:
1) $21,309.55 - overtime for 4 officers and 1 supervisor: $18,491.76 glus a fringe rate of
on overtime of 16 %-$2,817.79 based on 384 officer hows and 96 supervisor hours.
2) $24,515.11 - one forth salary and frinSe benefits for grant administrator to coordinate
and oversee the program.
o�-ao�
Curfew and Truancy Center
The RamseY Cou�}' Truancy and G�rfew Center staff facilitate the early identification and
inteivention of youth age 5-18 who are truant from school or arrested for curfew violations when
these youth aze brought in for counseling, ideIItification, and notification assessment and dete�ion
until parents/guardians anive, and referral to appropriate community aSenc�es- These gra�t funds
will be used to assist in �!��n$ of the center.
gxpenditure of Funds: enditures.
1) $20,OOd.00 - Used for counseling andlor referral staff exP
p�_aoo
MINNESOTADEPARSMEN'fOFECONOMiCSECURI7Y FORME
JUVENILE AGCOUNTABILITY INCENTIVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
Fit} out a separate Form E/Budget Form for each Program Purpose Area to be funded.
Budgetperiodfrom 1/1/O1 Yhrough 12/31/O1
APPLICAAIT AGENCY
St. Paul Police
Program Purpose Area:
Number
BUDGETCATEGORY
Salaries
Employee Benefits
Contraded Services
Travel (32.5 cenu per miie for mileage)
Space Cosis & kental
Supplies, Phone, Postage, PrintinglCopying
Equipment
TOTAL
AMOUNT REQUE57ED
52,843.68
64,567.51
On the back of this page, please provide a bcief descript+on of the rationale and background on how this
funding wiil be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provided on the back of this page wiil atso serve as a major component of the
plan you are required to submit as a part of ihe process to secure funding. See Form G: Local Plan for
additional information.)
G:�UI�,mnH_RK'VAB +N,q�G 2001�2001 l.acy Appiiption Formt.wpd
Page 70
AD�RESS
TELEPHONE/FAX
7.00 East ilth Street
St. Paul, MN 55101
651=292-3507
651-292-3542
Courts fi Probation
Description
November 16.2000
O 1-1°'O
Program purPose Area 7- Courts and Probation
prag�am; Enbanced Probaiaon
Tlus program a'as F�oted in 1999 and was developed mainly to help with the rise in Asian juvenile
crime. The main focus was felony level offenders many of who were involved in gang activity.
The probarion officers involved with the program believe that it has been lrighly effective.
Through September of'99 the probation/police officer teams had made 435 contacts out of 562
attempts. Those contacts resulted in 117 arrests. During the fu st nine months of 2000 these teams
made 564 contacts out of 984 attempts. Tfiose contacts resulted in 152 azrests. The officers say
that the juveniles aze now starting to see that there is a more immediate consequence for their
�egat actions_ T`hey no longer view probation as a slap on the wrist.
The police officers also see advantages to the progam. They are able to leazn more about the
juven7es who are cominitting serious crimes on the street. They feel the experience helps them in
their d.aily work on the street.
We are still faced with � Asian ganS Problem which leads to violent crime. We have experienced a
g�.owth �n ow Asian population over the past years and with that growth the number of gangs has
also grown.
The Asian community wants help to deal with tbis problem. One of their complaints has been that
the law does not do enough when we catch someone committing �rime. The3' az'e now able to see
that something is being done. They see police and probation going to the homes of individuals who
are involved in crime. They see that things aze being done to those who disregard the sanctions
that were placed on them.
The program is also not limited to the Asian juvenile offenders. We are targeting as many overall
chronic serious juvenile offenders as possible.
The grant administr'ator will track the progress of the program comPanng serious juvenile crime
data to the nur.�bers generated by program activity. He/she will also meet with probation personnel
cn a on-going basis to evaluate the progress of the pragra�.
01-So
gxpenditure of Funds:
1) $40,052.40 - overtime for police $34,702.50 pius fiinge rate on overtime of 16% -$5,349_90.
Based on 2 police personnel working a total of 834 hours.
$18,208.40 -($15,775.92 overtime plus fringe rate on overtime of 16% -$2,432.48) will come
from the 2000 grant funds to pay for 410 hours of the 1244 hours needed for the year.
2) $24,515.11 - one forth salary and fringe benefrts for grant administrator to coordinate and
oversee tha program.
Q1 "a.o�o
MINNESOTA DEPARTMEN70F ECONOMIC SECURITY
JUVENiLE ACCOUNTABILl7'Y INCENTiVE BLOCK GRANTS
2001 - 2002 BUDGET FORM
FORM E
Fii! out a separate Form EJBudget Form for each Program Purpose Area to be funded.
Sudgetperiodfrom 1/1/O1 through 12 / 3 �-•
APPLICANT AGENCY
St. Paul Police
ADDRESS
100 East llth Street
St. Paul, MN 55101
TELEPHONE/FAX
651=292-3507
651-292-3542
Prog�am Purpose AYea• il :Accountabilitv Based Programs
Number DescripTion
BUDGETCATEGORY
Salaries
Emptoyee Benef+ts
Contraded Services
Travel (32.5 cents per mile for milea
Space Costs & Rentai
Suppiies, Phone, Postage, Printing/Copying
Equipment
TO7AL
A MOUNT REQUESTED
r
��
��
$ 102,867.02
On the back of this page, please provide a brief description of the rationale and background on how this _
funding will be used and why you have selected this Program Purpose Area for funding. ._
(NOTE: The description provided on the back of this page will also serve as a major component of the
plan you are required to submit as a part of the process to secure funding. See Form G: Local Plan for
additional information.)
G:IUNITY7F1 RH'�1A +NA�G 2001�200i I.ocal Application Fwcns.wpd
s
Page 70 Nov<mbec I6.20W
p���o
Program Purpose Area 11- Accountab�lity Based Progi'a�
C'yang Inter�*ention
�S program was funded by JAIBG funds in 1999 and 2000 and we wish to contiuue that
funding for 2001 • The St. Paul Police Department along �*nth Ru°Sey County Probation and St.
paul Schools will co�inue to make referrals to the gang internennon grogram.
The program is currendy being offered out of four sites (3 Boys and Crirls Ciubs and Collaborative
Movement for Improvement). The funds wi11 be used to pay the salaries and fringes for two case
workers in the Prog�am- These case workers meet with the Youth to set up individual goals in the
areas of education, employment, life sIQ1Ls, communitp serence, and poss��bly tattoo removal if it is
appropriate.
Too many yo�S PeOP�e reach out to gangs to meet needs in their lives that are not being met. At
some point many of them realize that the gangs do not meet these needs as expected but they are
afraid to or don't kaow how to get away from the gang•
The Police DePartm��t ztong with the other agencies will continue to make youth aware of the
other alternatives.
The grant admullstrator will work with the case workers, checldng on any new police contacts
�� �e yonth involved in the program. He/she will also act as a liaison if some other police
action might seem appropriate. •
gXpenditure of Funds:
1) $40,000.00- contract services for caseworkers to inciude salary and fiinges w�l come
from 2001 grant funds• The remaining $20,000.00 needed to fund the program will come from
unused 2000 JAIBG funds..
2) $24,515.11 - one fourth salary and fringe for grant adminisirator who wiIl act as a
consultant to the re ent �z n awareness classes to teach s�n th S Paul School system�
He/she will also P g g
b�..1�
Program Purpose Area 11- Accountability Based Pragrams
program: After School Enrichment
Crixne statistics show us that juvenile crime peaks between the hours of 3 pm and 8 pm on school
days. This is only one of the reasons why we wish to enhance the after school progams at two of
�e junior highs schools in our system.
We also want to build relationships between our officers and some of the students in these
schools. The students (approximately 15 per class) will be selected from those who show a need
for improvement in attendance, grades, and possibly attitude. The selection process will be carried
out by the officers with the assistance ofthe schooi social worker and counselor.
'�'�e Pr�grams will be conducted at Washington Jr. H'igh School and Humboldt Jr. I�igh. The
Washington proSr� � haue 2 classes per week and run for 6 weeks aud will be presented in
the spring and again i� t�e fall. The Humboldt program wiil have 2 classes per week and run £or
18 weeks also presented in the spring and fall.
goth programs will have police officers presentmg the majority of the classes so that relationships
can be established. Classes will range from communicatimg with o��s to knowing what to e�ect
and how to react ifyou are s�o�Yeu b� a police officer.
Expenditure of Funds:
1) $10,636.80 - overtime for police: $9,216.00 plus fringe benefit on over[ime $1,420.80 base�on
240 hours of officer time.
2) $3,200.00 - from the 2001 grant funds for contract services to bring in outside instructors.
$800.00 will come from unused funds from the 2000 JAIBG funds.
3) $24,515.11- one forth salary and fringe for grant admir,istrator to coordinate and oversee
progxam•
01 �'a
. FORM F
LOCAL JWENILE CRIME ENFORCEMENT COAU710N (10EC)
When establishing a local JCEC, units of local 9�v�4) State or local p obationeservi es, (S) j u courta(6)
representing (1) police, (2) sher'�fF, (3} prosecutor,
in c�ime preventi n The e$ght o or sh ng a 10EC o an exha s� e list aUn ts of local
government may add additional representation as appropriate.
Please inctude the person's name, title, address, organization represented, pho�nu �a b ubmit a opy of ast
e-mailaddress(ifavailable),IfyourJCEChasNOTchangedsincelastyear,y Y
year's list.
Please complete both s+des of this form; it is a component of your local plan (as described in Form G).
luvenile Crime Enforcement Coalition Members:
1)Police gt. paul Police Departm2nt
2) Sheriff N/A
3) Prosecutor gamsey County Attorney
Kate Santelmann
50 W. Kellogg, Suite 315
St. Paul, MN 55102
265-3125
q)probation Ramsey County Probation
3oan Fabian
50 W. Kellogg Blvd, Suite 650E
St. Paul, I�d 55102
266-238
5)Court Ramsey County Juvenile Court
Judge John Connolly
480 St. Peter St.
St. Paul, MN 55102
292-641
� M1ovemMr 8. 1999
Pa e 71
D:UAISG Ds�a�Fm"T Upl��� �� A��tion Fotms.�Wd g
6)School gt. Yaul Public Schools
Paul Paulson
360 Colbo � 55102
St. Paul,
293-5
7) Business . T Removal (Plastic Surgeon)
•Dr. James Foley
17 W. Exchange St.
St. Paul, MN 55102
292-96
8) Community Organization Representative
Boys and Girls Club of St.
Rich Grigos
1620 �eS �e55106
St. Pau1,
771-355
Paul Collaborative Movement for
Rev. Devin Miller
644 Selby Ave.
St. Paul, MN 55104
224-9917
9) Other
List an� the� members of your local luvenile Crime Enforcement Coalition not listed above:
DNAIBG Data�artns Up�
ro�000LocalAppliptionForms.�Wd Page 12
. _*�
NoremEu E.1999
p �-}o e
LOCAL PLAN FORM G
Units of local governmentthat are eiigible to receive JAIBG funds must estabiish a Coordinated Enforcement
Pian for reducing juvenile crime developed by the locai Juvenile Crime Enforcement Coalition UCEQ.
Coordinated Enforcement Plan for Reducing Juvenile Grime
The plan developed by a local 10EC is based on an analysis of local juvenilejustice system needs. The
analysis determines the most effective uses of funds, within the twelve 1A16G Program Purpose Areas, to
achieve the greatest impad on reducing juvenile delinquency, improving the juvenile justice system, and
increasing accountability forjuvenile offenders. If your plan has not ou ma s u a copy of last year's
intend to use JAIBG funds in the same Progrem Purpose Area(sj, y Y
information.
On this page and the following page, please summarize those Program Purpose Areas you intend to fund
and provide an overview of the rationale. This summary should tie together your overali issues and rationale
for the specific areas your partnership has chosen to fund.
Local Plan for: of St. Paul
(City/Counry )
- PLEASE SEE ATTACHED -
G:\UNITYTH�W VAIBGUAIDG 2001�2001 Local /WPlita¢on Fams.wpd
Page l4
Novemba 16, 2000
O�-2oo`
Local Pian for :�'he Citv of St. Paul �
There is no single program that meets the numerous needs of our youih. We believe.that the
following plan addresses a numbei of the most significant problems that we face today. White it
wili not solve all of our problems, we believe that we will be able to show substantial results. The
plan may be considered in 4 main azeas:
1) Enhanced Probation- �
Deals with the chronic serious youthful offender in order to show that there are
consequences for our actions and with this program we can have those consequences rendered
immediately hopefully emphasizing the fact that a person must take responsibility for their actions.
This project allows us to team up with Ramsey County Probation in order to see that the actions
of these juveniles can be dealt with immediately.
2) Gang Intervention
` Enables juveniles to take a step toward turning their life around. Many make a mist e at
a young age and then don't know what to do to ch foductivesa d ns b e c'tizensh We
number of areas helping them to become capable, p
be working with two non-profit agencies in St. Paul.
3) Truancy and Curfew Sweeps-
The puipose here is to assist juveniles to see that ihey must attend school and obey the
curfew laws. Not only are the juveniles taken off the street, but they are taken to a center where
an adult will be ahle to talk with them and find out if there might be other problems that must be
dealt with. Here we have the opportunity to team up with other agencies, St. Paul Schools and
Northeast Family Services, in order to work on these two problems.
4) Mentoring-
T�is program has probably the greatest p eto le to relatelto. at risk juveniles. It seems we
never have enough adu.t role models for young p p
o � -aoo ..
CONTROLLED SUBSTANCE TESTING FORM H
Federal Vaw requires that a unit of local government, to be determined eligible to receive a JAIBG award or _
subgrant, must have implemented, or agree to implement by lanuary 1, 2000, a policy of testing appropriate '
categories ofjuveni(es within thejuvenile justice system for use of controlled substances.
The categories ofjuveniles within thejuvenilejustice system that are "appropriate" fortesting shall be
determined by the Chief Executive Officer of the State certifying compliance or by the applicant unit of locai
government. It is �2xpecied that appropriate categories witl vary among jurisdictions depending on
their needs and resources. States and units of local government are encouraged to include drug
treatment in thair overall plan to reduce juvenile drug use.
If your controlled substance testing policy has NOT changed in the last year, you may submit�a copy of
last year's information.
You may determine the categories for testing for yourjurisdiction. Please list the categories:
All juveniles
They are also
subs`tsnce use.
are tested at the local juvenile correctional facility.
tested on a random basis when on probation £or controlled
D:VAIBG Data\Forms L•pirod�� Lecal APPliuuiun Fomu.wpd
Page 15 November 8, I999