270964 WH17E — CITV CLERK
PINK — FINANCE G I TY OF SA I NT PA II L COUI1C11 �/'�jµ' /� �
CANqRV — DEPARTMENT File NO. �/ra r ; ,'
BLUE — MAVOR k/�` i���
7 i
uncil Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, By the Council of the City of Saint Paul, upon the request of the Mayor and the
recommendation of the Long-Range Capital Improvement Budget Committee, that the 1978
Capital Improvement Budget, as heretofore adopted and amended by this Council, is hereby
further amended in the following particulars:
FROM: TO:
Transfer $35,450.00 in 1978 CIB Monies
,�6a y�,p�/ Downtown People Mover System Account $35,450.00
�'j���_pgc Public Health Center Addition Completion $35,450.00
Resulting in the following financing:
Current Financing Change Amended Financing
PUBLIC HEALTH CENTER SECOND FLOOR ADDITION AND RENOVATION
1973 CIB $ 29,480.00 0 $ 29,480.00
1974 CIB 11,617.61 0 11,617.-61
1975 CIB 268,118.59 0 268,118.59
1976 CIB 158,752.88 0 158,752.88
Capitol Approach Bond Funds 144,247.12 0 144,247.12
1977 CIB 1,665.80 0 1,665.80
1978 CIB 0 +35,450.00 35,450.00
$ 613,882.00 +35,450.00 $ 649,332.00
Approved as to funding: Approved:
��
,
,,;..��D�p�tment�of :Fa,��nce & Management Bu get Dire or `
Services
COUNC[LMEN Requested by Department of:
Yeas Nays /
�� Communit Service
Hozza � [n Favor
I�Ee�rt- rt
Levine fl __ Against gy Thomas J. Kelley, Director
Roedler
S ylvester
Tedesco ApR � 7 �g��
Form Approved by Ci Atto y
Adopted by,.�buncil: Date _
Cert� ed� by Counci ecretayy BY
'� 8 1976
�
Approved by Mayor: Date
L� 2.� �� Ap rove Mayor for miss' to Council
By ��`f�a��/L�/�- By
�t16I.tsNED MAY � 197�
� �': ��TY OF SAINT P.�.UL
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,> D a t e : Apri 1 24, 1978
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.�._.__ "
CO � MITTEE E� E POR�'
T O : Soint Pau! City Councif
- F R 0 M � C o m m i t�e e O t1 FINANCE, MANAGEMENT AND PERSONNEL
ROSALIE BUTLER , chaiFinan, makes the foilovring
. re port o n C.F. � Qrdinance .
(�X Resotvtion - -
- � Other , -
TITLE : _ � _
At its meeting of April 2� the Committee recommended app�oval of the following �
resolution: -
Transfer of $35,450.00 from the 1978 Capita.l _Improvement Budget, Downtown
People Mover System account, to the Public Health Center Addition project-
CTTY HALL SEVENTH FLOOR SAINT PAUL, MINNESUTA SSI02
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r � CITY OF SAINT PAUL
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� J OFFICE OF THE MAYOR
Long-Range Capital I mprovement
Budget Committee
April 18, 1978
Mayor George Latimer and
City Council Members:
On April 13, 1978 the CIB Committee reviewed the Department of Community Services'
April 5, 1978 request for an additiorial $35,422.74 to complete the funding of the Public
Health Center Addition project. During the course of the review, Mr. William Timm,
Director of Administration, Division of Health, explained in detail some of the change
orders required to have a fully functional facility.
One change order that was explained sounded like the consulting architect did not do an
adequate job in planning for the project:
Specifications were drawn to install baseboard climate control systems. After the
final equipment was installed, it was discovered that the electrical outlets on the
wall were covered by the new equipment. Thus a change order was deemed necessary to
relocate the electrical outlets.
Based on the limited facts presented at the meeting, it does not seem appropriate to pay
any architect to design for the installation of equipment, and then to pay to have the
equipment removed via a change order for electrical outlet relocation. Common sense
tells you the electrical outlets should have been moved before, not after, the
installation of new equipment.
Therefore, the CIB Committee voted unanimously to recommend to the Mayor and the City
Council "that the consulting architect's fee for the electrical outlet relocation change
order be withheld until after the City Architect's Office reviews the situation and
negotiates an appropriate payment which reflects a justifiable charge for services
rendered, and Mr. Timm corresponds to the CIB Committee relating how the issue was
settled."
It should be noted that the CIB Committee recommended budget amendment of $35,450 would
provide full payment to the architect if the current billing is justified.
Respectfully,
� �
Greg Blees
Executive Secretary
CIB Conanittee
cc: Richard Schroeder
Thomas J. Kelley
Glenn Erickson
William Timm
CIB Committee
``T" °° CITY OF SAINT PAUL
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� � DEPARTMENT OF COMMUNITY SERVICES
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` ' �~�• �� DIVISION OF PUBLIC HEALTH
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555 Cedar Street,Saint Paul,Minnesota 55101
George Latimer (612) 227-7741
Mayor
Apri1 5, 1978
Richard Schroeder
� Budget Director
365 City Hall
St. Paul , Minnesota 55102
Attention: Gregg Blees
Dear Mr. Schroeder:
A review of all contracts, change orders and proposed changes
indicates that the CIB project for the expansion and remodeling
of the Public Health Center has a projected deficit of �35,422.74.
This deficit is in part due to an unusual number of unanticipated
changes required during construction and to the inflationary in-
creases in labor and material costs.
This pro�ect was plagued by inadequate funding from the onset.
The original construction bids, not including add alternate items,
came in over $3�J,000 in excess of our CIB allocation. Additional
CIB funds were later allocated so that the contracts could be a-
warded. Later, the need for those items which were generally add
alternate items in the original contract specifications lead to
another reguest for CIS funding which was granted in the amount
of $51 ,402.
We felt confident that with this additional funding all necessary
work could be completed to our satisfaction. However, we were
wrong. Even though major efforts were made to be prudent in our
expenditures, totally unpredictable change orders were required.
During the first two months of construction the followina chanqes
were required in the amount of �16,547:
1 ) The Building Department required that all corridor walls be
extended to the ceiling fire break to meet code requirements
for fireproofing.
$ Z,500
2) Sandblast and stain new exterior stone to match existing
face stone.
5 1 ,284
3) Install electrical plug strip on exterior walls (ail exist-
ing electrical outlets were covered by new finned radiation
called for in contract).
g 3,767
��}
Richard Schroeder
April 5, 1978
Page 2
4) Replace control Valve for steam absorption air conditioner
(not compatible with the new HVAC system).
$ 2,480 -
5) Other minor change orders. �
$ 290
Total including architects fee $16,547
Changes that were previously authorized and funded under the CI8
program when put out for bid have come in substantially higher
than the original funding level , i.e. ,
Current bid
. Funding Level plus fees
Recaulking stone work 4,700 6,861
Stairway terrazzo repair 1 ,700 3,502
Roofing, original building 21 ,485 30,149
Total 27� ,885 40�,512
This increase of $12,627 over the original funding level was not
anticipated by the architect or the writer and added significantly
to our deficit situation.
I am attaching a list that includes all change orders processed to
date and all proposed or unprocessed change orders. Also attached
is a surr�nary of the project appropriations, actual and proposed
expenditures and the projected cash deficit. The original docu-
ments were prepared by George Stone of the Suilding �epartment an�+
Dick Scott of Community Services Administration. Changes were made
by me in both documents to reflect proposed or committed changes
that were inadvertently omitted.
At this time I seek your support and assistance in obtaining
$35,422.74 from CIB or other available funds so that our project
may be satisfactorily completed.
Sincerely, Sfncerely,
/A
; ..
._ i � / /- �. �, �l / ` /��d-es����'='�i-�
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Thomas .7. Kelley Wi 11 iam G. Timm
D��rec�or of community Director of Administration
Services
WGT:cmw I a��nove o� xl-u,s heque�s� a�s amended �a be
Enc. Q ��,��, a� $35,450 �nom zhe �awwt�wn
cc• Thomas J. Kelley pea�.�e Maven Sy�s�tem �.vc �he 19�� Cap.i.tcc2
David McDonell Impnavemewt Budge,t.
Roger Mohagen j%_' �� //" �x
George Stone �` �"'"`"� �.� � '� ' '�
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Dick Scott � .� � ' � , � "
�4 .`+{.{�I�/i�/��4/ •�lui�t..��"'r'��I�
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April 5, 1978
SUMMARY OF PROCESSED & PROPOSED CHANGE ORDERS
DIVISION OF PUBLIC HEALTH EXPANSION & REMODELING PROJECT
G-1 Add deck support angles 112.00
G-2 Sand blast and stain new stone 1 ,284.00
G-3 Maximum - Extend corridor walls 7,500.00
G-4 Deduct dumbwaiter (2,893.50)
M-1 Control valve for existing steam
absorption machine 2,480.00
M-2 Change type of urinal in Room 124 178.00
E-1 Add electrical plug strips at
exterior existing walls 3,767.19
Total cost of completed Change Orders 12,427.69
Proposed cost for known future Change Orders
Recaulking stonework (existing) 5,578.00
(Maximum) Reroof existing roof 27,916.00
Stairway terrazzo 3,243.00
Movable office partitions 10,000.00
New lobby area ceiling, 2nd floor 1 ,198.00
Repair cooling tower 6,631 .00
Remove and relocate 4" elec. conduct. 1 ,377.00
(Approx) Separation of condensate line
for,boilers 2,500.00
180° water line replacement and waste
line repair 1 ,381 .00
Total cost of proposed Change Orders 59,824.00
GRAND TOTAL $72,251 .69
Prepared by George Stone
Revised by W.G. Timm
16
Apri1 5, 1978
SUMMARY OF APPROPRIATIONS & EXPENDITURES
DIVISION OF PUBLIC HEALTH EXPANSION & REMODELING PROJECT
APPROPRIATIONS PROJECTED
ITEM DESCRIPTION . AMOUNT CASH POSITION
Capitol �
Approach 144,247.12
C.I.B. 93073-082 29,480.00
" 93074-080 11 ,617.61
" 93075-080 268,118.59
" 93076-080 158,752.8$
" 93077-080 1 ,665.8U
Total Available 613,882.00
EXPENDITURES
- A) PROPOSED OR
ACTUAL B) BAL. DUE
P. I.R. Contr. L-7898)
Trossen/Wright )- 4,800.00
Fee Certain ) .
T/W L-7898 )
Extra Services A.O. )- 1 ,225.00
D-2794 )
T/W L-7898 Reimbursables 568.79 A) 500.00
L-8011 Gen. Const. D.S. Augst
Orig. 242,832.00 + G-1 Thru G-4 182,734.32 B) 66,100.18
L-8011-1 Mech. Const. - Doody, Inc.
Orig. 209,766.00 + M-1 & M-2 140,153.00 B) 72,271 .26
L-8011-2 Elect. Cont. Hillcrest
Elect. Orig. 58,657.00+ E-1 47,412.00 B) 15,012.19
Proposed Change Orders
Not Processed as of 4/4/78
See Letter Attached A) 59,824.00
Trossen/Wright Arch. Cont.
For Services @ 8q of
Total Cost. Cost is as Follows:
$523,682.95 x 8% 38,435.32 B) 3,459.32
T/W Proposed Change Orders
59,824 x 8� A) 4,785.92
Cor�n. Serv. Design - Eng.
& Inspection 8,023.44 A) 4,000.00
Total 423,351 .87 225,952.87 649,304.74
As of 4/5/78 - Projected Deficit ($35,422.74)
Prepared by Dick Scott
Revised by W.T. Timm
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347 CITY Fi11T.T•
GEORGE L_]7'I�IEA SAI.YT PALZ,�II_\'ti'ESOTA ilJ1O�
�iAYOIL (f312) 2f�8-4333
April. 6, 1978 "- .
To: Mr. David McDonell, Chairman, and
M�mbers of the Long-Range Canital Improveme:�t Budget Co�mittee
nn �Fr: Richard E. Schroeder, Budget Director`'�-
�t
Re: Status of Unallocated CIB monies and approval of funding requests being considered
at your April 13, 1978, meeting
STATUS OF UNALLOCATED RESERVE
Current Recommended Proposed
Balance Transfer Balance
1967 thru 1976 CIB monies _p_ _�_ _0_
1977 CIB $ 19,857.98 $ 19,300.00 $ 557.98
1978 CZB --0- -0- -p_
19,857.98 19,300.00 557_98
STATUS OF DOL•NTOWN PEOPLE I�SOVER SYSTEM FUNDING WITH CIB BOND MOV2ES
1977 CIB Bonds (Preliminary Design) $ 150,000
1978 CIB Bonds $ 810,000
Less Agenda Item 2 - 26,950 '
Less Agenda Item 3 � -195,000
I,ess Agenda Item 5 - 35,450
552,600
TOTAL $ 702,600