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270847 wH�TE — ciTr CLERK COUIICII J����� PINK - FINANCE �7 � CANARV - DEPARTMENT G I TY OF SA I NT PA 11 L #`j BUIJE - MAYOR Flle NO. y u. ncil Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, by the Council of the City of Saint Paul, that Chapter A-2 of the Saint Paul Legislative Code (Council File No. 25g048, as amended by C. F. 2595�.�, C. F. 261948, and C. F. 265879) is hereby amended by striking the same in its entirety and substituting in lieu and in place thereof the following: CHAPTER A-2. COUNCIL SUBCOMMITTEES 1. Council subcommittees. That in order to provide �or the efficien opera ion o he legislative branch of city government, the foilowing subcommittees of the council are hereby established: (1) Finance, Management and Personnel (2) Public� Works (3) Gity Development and Transportation (4) Licenses and Public Safety (5) Energy, Environment and Utilities (6) Legislatio.x�; (7) Rules and Policy �lae president of the council shall be empowered to establish such additional subcommittees as the need may arise, with the consent of the council. COUfVCILMEN Yeas Nays Requested by Department of: Butler Hozza In Favor Hunt Levine __ Against BY — � Roedler Sylvester Tedesco Form Approved City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY sy Approved by Mayor: Date Approved by Mayor for Submission to Councii By BY _ ���:���'� Page 2. 2. Membership. Each council subcommittee shall be composed of at least three members of the council, which members, including the chair, shall be named by the president of the council with the advice and consent of the council. The members of the council subcommittee, including the chair, shall serve on such committee at the pleasure of the president of the council. 3. Funetions, participation, in �eneral. It shall be the duty of each council subcommittee to consider all ordinances or resolutions referred to it by the city council. The meetings of the council subcommittees shall be open to the public, and such committees may hear such testimony or public comment as the committee deems proper. Council subcommittees shall report to the council upon all ordinances or resolutions referred to them, either with or without recommendation, unless the president or member introducing such ordinance or resolution shall withdraw it or the president reassign it. 4. Meetings. (1) Al-3� council subcommittees shall hold regular meetings according to a schedule designated by the chair. A schedule oY such meetings shall be provided all council members, the mayor, city attorney, the city clerk and news media. (2) Special committee meetings may be held at the call of the chair. Advance written notice of all special meetings shall be provided all council members, the mayor, city attorney, city clerk and news media. (3) A majority of the committee shall constitute a quorum. (4) A majority vote of the committee shall be required for committee action. (5) Committees shall keep minutes of all meetings. Committee chairs shall be responsible for providing recording secretary and approving ; by 'signature,; minutes of committee meetings. A copy of such minutes shall be filed with the eity clerk as a public record and a copy provided the council president. 5. Committee functions, in particular. (1) Finance Mana ement and Personnel. The council subcommittee on finance, managemen and personnel shall . �`�����`� Page 3. � assume the responsibility of reviewing all capital and operating budget matters submitted by the mayor in accordance with the timetable provided by administrative ordinance and shall be responsible for the consideration of any legislation relating to the personnel of the city, salary questions, and labor relations. (2) Public Works. The council subcommittee on public works shall assume the responsibility for the review and recom- mendation of council legislation affecting public works. (3) City Development and Transportation. The council .�; subcommittee on city development and transportation shall assume the responsibility for the review and recommendation of council legislation relating to community services. This committee shall also assume the responsibility for the review and recommenda- tion to the council of legislation relating to city development, including legislation relating to the lease, purchase and sale of land and buildings, the review of proposed options to purchase or contracts to sell and shall report to the council as to the feasibility of the cost of purchase or sale and all other facts relsvant to enable the council to make a proper determination. In cases where suitable land cannot be secured at a reasonable price by purchase, the subcommittee may recommend to the council that condemnation proceedings be instituted to secure the land necessary. (4) Licenses and Public Safet . The council subcommittee for licenses and public safe y shall assume the responsibility for the review and recommendation to the council of legislation relating to or affecting the departments of police and fire. This committee shall also establish rules of procedure to provide for proper notice and hearings on licensing matters. Such com- mittee shall be responsible for considering all licenses requir- ing council approval, as provided in. the Legislative Code, and shall make recommendations to the council relative to individual licenses and legislation involving licensing. (5) Ener Environment and Utilities. The energy, environmen and utili ies subcommittee shall review the following proposals for legislation: (a) Legislation relating to telephone, telegraph, radio, television, cable television, lighting, heating, water �,nd sewer, transportation, and other public utilities services whatsoever which are subject to the control of the city council of the 'city of Saint Paul. ������ Page 4. (b) Such committee shall also review and recommend all licenses, permits, and other privileges granted by the city council to public utility owners or operators, their lessees or repre- sentatives, and shall be empowered to have access, at all reasonable times, to the books, papers, machinery and equip- ment of all public utilities owners, operators, lessees and their representatives, doing business with the city council and over which the city council has any control or regulative power. Such access shall be used for the purpose of making any inspections or ascertaining any facts in relation to said utilities or their operation, cos� prices, capitalization, profits, or any other fact relating to their business which will assist said committee in making recommendations to the council. (c) Legislation relating to the use and conservation of energy. (d) Legislation relating to environmental protection. (6) Legislation. The council subcommittee on legislation shall assume the responsibility for the review and recommenda�ion to the council of any proposed charter amendment, general city legislation not otherwise provided for by a subcommittee, all proposed legislation to be submitted to the state legislature, and matters dealing with elections. (7) Rules and Policy. The council subcommittee on rules and policy shall assume the responsibility for the review and recommendation to the council of any proposed amendments to the city council rules of procedure and shall review and recommend to the council general policy guidelines for the council to follow in its legislative deliberations, and may review��ominees for appointment to various boards and commissions. WHI7E - CITV CLERK PINK - FINANCE G I TY OF SA I NT PAiT L Council ��`J:�R�� CANARV - DEPARTMENT BS,UE - MAVOR File NO. `'� � � ' Council Resolution Presented By Referred To Committee: Date Out of Committee By Date Page 5. 6. Amendment. This resolution may be amended only by the submission in writing by a member of the couneil of � notice of intent to amend the same, which notice shall con— tain the specific proposed amendments. Such notice shall be served upon each member of the council seven (7) days prior to the submission of any resolution amending such rules. COUNCILMEN Yeas Nays Requested by Department of: Butler Hozza [n Favor Hunt Levine __ Against BY Roedler S ylvester Tedesco Adopted by� cil: Date — APR 1 y 1g�� Form Approved by City Attorn y Certif� . Passe oun � ,ecretary BY � APR � 2 �97 Approved by Mayor for Submission to Councii App o by 1'lavor: Da — By By PUBLISHED APR 2 � '��$ c� ►� �zs �d o cc K � a �n c� �s c� o � m • �--� f1� � � K � � � � �• a �+ 0 � � � � � o a �+ o o m � � �i � � � � � c� �• �• -.. .� ',� e+ tn o 0 �+ fJ � c+ � C] O U1 f�j `�i F''• p 'L� O O � � � � � � � � � � a o `� � � [� �+ o m `."' N• e+ l� O (� '�3" /� �b (D � � � ci- (�D N• � � �� � � � � � �• �- c� m� � � � c+ CS" C' K �i cD cD • � a � ro �• w � c� � co v � �r- , ������� CITY OF SAINT PAUL OFFICF., OF 2`HE CITY C4UNCIL o �saa an�uana N�� ROBERT SYLVESTER Councilman March 23, 1978 Rose Mix City Clerk Room 386 City Hall D4dar Rose: Please find attached the resolut3.on incorporating certain changes in the Administrative Code as it pertains to Council subcommittees. Please place this matter on the April 11 Council agenda. Cord3.a yours, _ � o t Sylvester Council President RS:daj CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102 612/298-4475 O ������� T0: Members of the City Council FROM: Robert Sylvester, President SUBJECT: Notice of intent to amend rules pertaining to council subcommittees (Chapter A-2, Administrative Code) DATE: March , 1g78 Notice is hereby given of my intent to submit a resolution to amend Chapter A-2 of the Ad.ministrative Code dealing with council subcommittees. A copy of the proposed resolution is attached to this notice, and the specific changes therein contained are as follows: 1. In Section 1, the names of three subcommittees are changed. ��Community Services and City Development�� becomes "City Development and Transportation. '� "Public Safety and Licenses" becomes "Licenses and Public Safety. �' "Utilities, Energy and Environment" becomes "Energy, Environment and Utilities. " 2. In Section 3, requirement that council subcommittees shall report to the council upon all ordinances and resolutions referred to them within sixty days, etc. , is amended so that the sixty-day requirement is eliminated. 3. In Section 4, paragraph (5) the lenguage is changed slightly for clarification. 4. In Section 5, paragraph (3) the duty imposed upon the City Development and Transportation subcommittee to review matters dealing with elections has been removed, �nd that duty assigned to the Legislation Subcommittee, under paragraph (6) . 5. In Section 5, paragraph �7) , there is added to the description of responsibilities of the Rules and Policy Subcommittee, the following: "and may review nominees for appointment to various boards and commissions. " 6. Throughout, "chair" is substituted for "chairman, " "council member" for "councilman�� and the like. Attachment