270754 WHITE - CITV CLERK • �;F����/`�
PINK - FINANCE `` � ��3
CANARY - DEPARTMENT G I-TY OF SA I NT PALI L COl1IIC1 i
BLUE - MAVOR File NO.
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Council �Zesolution
Presented By
Referred To Committee: Date -
Out of Committee By Date
An Administrative Resolution revising certain
Class Specifications in the Civil Service Rules.
WHEREA5, it is appropriate and desirable to change the Class
Specifications for the titles of Personnel Assistant I, Personnel Assistant
II, Personnel Assistant III, and Personnel Assistant IV; now, therefore, be it
RESOLVEU, that the Civil Service Rules be amended by striking from
Section 49 the Class Specifications for the titles of Personnel Assistant I,
Personnel Assistant II, Personnel Assistant III, and Personnel Assistant IV,
and by substituting in lieu thereof, respectively, the attached Class Specifica-
tions for the titles of PERSONNEL A5SISTA�VT I, PER50NNEL ASSISTANT II,
PERSONNEL ASSISTANT III, and PERSONNEL ASSISTANT IV.
Approved:
Chairman
Civil Service Comrnissi n
COU[VCILMEN
Yeas Nays Requested by Department of:
Butler 6 P E R r N E L C E
I-lozza In Favor
Hunt � � /
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Roedler
Sylvester
Tedesco M� � 3 19r8 Form A proved C' rn
Adopted b � ouncil: Date —
Ce ied P• s- y Coun 1 Secreta�y BY
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Approved by ;Vlavor: Date —
3� Z 3 2�4 �9� App ed by Mayor for S b i sion to Council
By
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available to tfie City Council. �v.: �/.�178
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Aat�: February 16, 1978 '
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This Resolv.tion revises the class speci#i.cations for the t'itles of Personnel • �
Assistan.t I, II, ISI, a.nd IV. The revision chax�.ges the muumum qualifications
by no longer requiring college gradua.tion as an,abaolute minimum. Z'he
revision also implements the new format for class specifications.
� ATTA�TS:
Resolution and copy for the City Clerk.
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iitite o= ctass:
PERSONNEL ASSISTANT I 1��
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DESCRIPTION OF WORK
General Statement of Duties: Performs entry level professional personnel
work as a generalist or specialist including such areas as recruiting,
selection, classification, compensation, training, counseling or benefits,
administration; and performs related duties as required.
Supervision Received: Works under the immediate technical and administra-
tive supervision of a higher level personnel assistant.
Supervision Exercised: None
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Assists in conducting allocation reviews of individual positions utilizing
questionnaires, interviews and comparisons to comparable positions and
class specifications; makes preliminary allocation recommendations.
Assists in performing classification and salary studies through surveys,
interviews and reviews of existing data; drafts proposed class specifi-
cations, recommends allocations and assembles salary data.
Assists in conducting studies to gather data used in the preparation of
selection instruments and assists in preparing selection instruments.
Monitors and scores, according to standard procedure, written, physical
and practical examinations; serves on interview boards as part of
selection process and assists in evaluating training and experience of
applicants ixsing e"stablished scoring guides and procedures.
Assists in listing vacancies and recruiting qualified candidates using
established procedures.
Assists in preparing and conducting orientation, training and employee
counseling programs for City employees.
Assists in conducting special studies and preparing special reports
utilizing visual aids including charts, graphs and diagrams for
presentations.
KNOWLEDGES, SKILLS AND ABILITIES
Some knowledge of the theory and principles of the different aspects of
personnel administration.
Some knowledge of the application of personnel theory in the areas of
classification, compensation, benefits, training, recruiting and
selection.
Some skill in counseling and interviewing employees and applicants.
Some skill in assembling reports and background data.
Some ability to evaluate information and prepare recommendations.
Some ability to communicate effectively orally and in writing.
MINIMUM QUALIFICATIONS
College graduation or equivalent education. (No substitution for education.)
Title of class:
PERSONNEL ASSISTANT II
DESCRIPTION OF WORK
General Statement of Duties: Performs intermediate level professional
work as a generalist or specialist including such areas as recruiting,
selection, classification, compensation, training, counseling, bene-
fits, administration or labor relations; and performs related duties
as required.
Supervision Received: Works under the close technical and administrative
supervision of a higher level personnel assistant.
S�ervision Exercised: May exercise close technical supervision over
clerical and paraprofessional workers.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Conducts routine allocation reviews and makes allocation recommendations
for individual positions based upon position questionnaires, inter-
views and reviews of comparable positions and class specifications.
Performs classification and salary studies and revises existing specifi-
cations or prepares new specifications; makes salary recommendations.
Conducts job analysis studies to determine minimum qualifications and
develops job-related selection instruments.
Serves as a member of oral review boards screening applicants; evaluates
training and experience qualifications; monitors and scores written,
physical and practical examinations.
Recruits applicants to fill vacancies in City departments; conducts
special programs to recruit minorities, handicapped and women.
Participates in orientation, training and counseling programs for City
employees.
Counsels employees concerning their eligibility for insurance, vacation,
sick leave and retirement benefits.
Prepares special reports and presentations including visual aids.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of the theory and principles of personnel administration.
Working knowledge of implementing personnel programs in all areas.
Working skill in obtaining and providing information by counseling and
interviewing.
Working skill in preparing and presenting reports.
Working ability to communicate orally and in writing.
MINIMUM QUALIFICATIONS
_ _ - _
College graduation or equivalent education and two years' e�cperience as a
Personnel Assistant I or equivalent. (No substitution for education.)
Title of class:
PERSONNEL ASSISTANT III
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled professional work in one
or more programs of the City's central personnel function; and performs
related duties as required.
Supervision Received: Works under general supervision of higher level
assistant or an assistant department head.
Supervision Exercised: May provide technical guidance and direction to
lower level staff.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Performs difficult, complex or sensitive position allocation reviews,
classification or compensation studies; prepares recommendations
based upon results or studies.
Prepares class specifications to accurately describe the duties per-
formed by positions within the City; develops-careeer ladders and
lattices to aide in recruiting, training and retaining City employees.
Directs and participates in job analysis studies; utilizes results to
develop job-related selection instruments including written, practi-
cal, physical examinations and training and experience standards.
Evaluates training and experience of applicants; participates in oral
interview boards and monitors and scores examinations as required.
Recruits applicants for City vacancies.
Interprets labor agreements for line managers and investigates, evaluates
and makes recommendations to resolve grievances and other labor-management
problems.
Reviews and recommends resolution of unemployment compensation insurance
claims.
Participates in training and counseling programs for City employees.
, Collects salary data and recommends adjustments to the City's compen-
sation program.
IINOWLEDGES, SKILLS AND ABILITIES
Considerable knowledge of the theory and principles of personnel admin-
istration and labor relations.
Considerable knowledge of implementing and operating an overall personnel
program.
Considerable knowledge of the methods of data gathering and evaluation.
Considerable skill in counseling and interviewing.
Considerable ability to communicate orally and in writing.
Considerable ability to prepare class specifications and selection
instruments.
Considerable ability to gather and evaluate classification, compensation,
selection and other personnel data.
MINIM[3M QUALIFICATIONS
College graduation or equivalent education and four years' experience in
personnel work, at least two years of which must have been as a Personnel
Assistant II or equivalent. (No substitution for education.)
, , . .
Title of class:
PERSONNEL ASSISTANT IV
DESCRIPTION OF WORK
General Statement of Duties: Performs supervisory personnel work, plan-
ning and directing one or more major personnel programs in the City's
central personnel function; and performs related duties as required.
Supervision Received: Works under the general guidance and direction of
an assistant department head or department head.
Supervision Exercised: Exercises within the unit general supervision
over professional and para-professional employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Plans, directs and evaluates one or more personnel programs including
recruiting, selection, classification, compensation, labor relations,
transactions or special projects.
Prepares budget recommendations for program areas indicating program
goals and staffing needs.
Directs and participates in the maintenance of the classification plan;
administers negotiated compensation agreements; prepares data for
negotiators and interprets labor agreements.
Directs and participates in the selection program including job analysis
and item analysis studies and the development and administration of
written, oral, physical and practical selection instruments.
Assists in negotiations, collective bargaining and agreements with
employee bargaining units.
Directs the counseling and training programs for City employees.
Directs the recruiting program; lists vacancies and screens applicants,
schedules the administration of qualifying selection instruments and
sets cut-off scores.
Represents the department at meetings and conferences.
Assists City departments in reorganizing units and determining staff levels.
KNOWLEDGES, SKILLS AND ABILITIES
Considerable knowledge of the methods and procedures of data gathering
and analysis.
Working knowledge of management and supervisory techniques and procedures.
Thorough knowledge of the principles and theories of one or more personnel
program areas.
Thorough knowledge of planning and evaluating personnel programs.
Considerable skill in implementing personnel programs.
Considerable ability to supervise and direct staff assigned to the program.
Considerable ability to gather and analyze data and make decisions within
assigned program area.
Considerable ability to communicate orally and in writing in meetings and
before groups.
MINIMUM QUALIFICATIONS
College graduation or equivalent education and six years experience in
personnel work, at least two years of which must have been as a Personnel
Assistant III or equivalent. (No substitution for education.)
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Title of class:
PERSONNEL ASSISTANT I
Duties and responsibilities:
Under supervision, to be trained in and to perform work of a
professional level in the Civil Service Bureau; and to perform
related work as assigned.
Examples of work performed:
To assist personnel assistants in charge of recruiting,
examination, classification, salary administration,
transactions, research, or other programs of the bureau.
To prepare test items.
To prepare tests to be used in examinations.
To prepare examinations for minor positions.
To rate and score tests in accordance with established standards.
To make item analyses and to prepare examination analyses.
To evaluate candidates' training and experience in accordance
with established standards.
To make desk audits and to collect and summarize data in
connection with classification, salary and other studies
and surveys.
To prepare class specifications and to make preliminary
allocations of positions.
To serve on interview boards in examinations for minor
positions.
To act as monitor and to assist in administering written,
physical and practical tests.
To prepare items for handbooks, manuals, bulletins and
reports.
To use statistical techniques in the development of analyses
and reports.
To prepare charts, graphs and diagrams.
To prepare training and experience standards.
Minimum qualifications:
College graduation with a major in a social or physical science, in
business or public administration, or in engineering. (No
substitution for education. )
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Effective September 28, 1964 I
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Title of class:
PERSONNEL ASSISTANT II
Duties and responsibilities:
Under supervision, to perform work of a professional level in the
Civil Service Bureau; and to perform related work as assigned.
Examples of work performed:
To assist in recruiting, examination, classification, salary
administration, transactions, research, or other programs
of the bureau.
To prepare test items.
To prepare tests to be used in examinations.
To prepare examinations.
To evaluate candidates' training and experience in accordance
with established standards.
To make desk audits and to collect and summarize data in connec-
tion with classification, salary and other studies and surveys.
To prepare class specifications and to make preliminary alloca-
tions of positions.
To serve on interview boards in examinations.
To act as monitor and to assist in administering written, physical
and practical tests.
To prepare items for handbooks, manuals, bulletins and reports.
To use statistical techniques in the development of analyses and
reports.
To prepare charts, graphs and diagrams.
Minimum qualifications:
College graduation and two years' experience as a Personnel
Assistant I or equivale;�t. (No substitution for education. )
Effective September 28, 1964
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Title of class:
PERSONNEL ASSISTANT III
Duties and responsibilities:
Under supervision, to perform difficult professional work in the
Civil Service Bureau; and to perform related work as assigned.
Examples of work performed:
To perform difficult professional work in recruiting, examination,
classification, salary administration, transactions, research,
or other programs of the bureau.
To prepare examinations for professional and technical positions.
To review examinations prepared by subordinates.
To prepare examination announcements.
To administer examinations and oral interviews, and practical
and physical tests.
To prepare scoring standards.
To analyze test and examination results.
To prepare training and experience standards.
To analyze job description questionnaires and to make job audits.
To collect and to analyze data in connection with classification,
salary and other studies and surveys.
To prepare handbooks, manuals, bulletins and reports.
To explain examination procedure to applicants.
To review and approve personnel transactions.
Minimum qualifications:
College graduation and four years' experience in public personnel
work, at least two years of which must have been as a Personnel
Assistant II or equivalent. (No substitution for education. )
Effective September 28, 1964
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Title of class:
PERSONNEL ASSISTANT IV
Duties and responsibilities:
Under direction, to be in charge of and responsible for the work of
one or more of the major sections of the Personnel Office; and to
perform related work as assigned.
Examples of work performed:
To plan and direct, and be responsible for the results of one or
more of the following or other programs of the Office; recruit-
ing, examination, classification, salary and wage administration,
transactions or research.
To maintain the classification plan.
To supervise wage and salary surveys.
To make recommendations regarding salary and wage changes.
To make recommendations regarding wages, fringe benefits,
and working conditions.
To discuss staffing needs with the departments and to make recom-
mendations.
To supervise clerks.
To develop work methods and procedures.
To train subordinates.
Minimum qualifications:
College graduation and seven years' experience in public personnel
work, at least three years of which shall have been as a
Personnel Assistant III or equivalent. (No substitution for
education. )
Effective September 28, 1964
PERSONNEL ASSISTANT IV