271678 WHITE - CITV CLERK (������
CANARV - DEPARTMENT COUflCll f.� .
BLUE - MAYOR GITY OF SAINT PAITL File NO.
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
An Administrative Resolution revising the Class
Specification for the title of Library Clerk in the
Civil Service Rules.
RESOLVED, that the Civil Service Rules be amended by striking
from Section 49 the Class Specification for the title of Library Clerk,
and by substituting in lieu thereof, the attached Class Speci.fication for
the title of Library Clerk.
Approved:
7
C airman
Civil Service Commission
COUNC[LMEN Requested by Department of:
Yeas Nays
Butler � PERSO NEL OFFI
Hozza [n Favor
Hunt
Levine __ Against BY —
Maddox
Showalter
Adopted by ouncil: Date �_2 4 �� Form pprove by Cit Att e
Certif Yasse y Coun il cjetary BY � 4
//�`� �
• �,,g �97a Appr ed by Mayor for Subm' io to Council
/ap d by lflavor: Da —�
By By
�1gc.c�HE� SEP 2 1978
� Do not detach this memorandum from tlie � .
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resolution so tha# this information wiil be � ��� 1�/I475 � �
available to the City Councit• g�,r.: 4�8lT6 �
BXPF.�ITIO�. 4F A�I3�►T�VB'O1t�RS�,
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� BESOLDTION$.> � (� �
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��q: July 6, 1978 -
T@� MAYOR GB�iGS LA�II3E� � � '� �. � �'� � D
F&: Persv�al� Of�i.ce �,�. � ��'��
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M��fOR';
R8:- Rea0lutioa far sui�miaaio� to C3ty Council � _ ,
p•CTION RB� : _
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Wt ����tt pour, appro�al a:id. eubmisatot� oF. tihis Ra�alut�.o=t tc the City Counai��.
Po�Qs� � �►�rzcu��,�s� �s �►c�raox: ,
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This Resolution raplaces the speeifications.for Library Clerk with new �peci�fa��atione
isclx�ding a cha.nge in minirnum qualifications to make the Lib�ary Clerk aad Cle�k-I
equivalent. Both titles are ia Grade 8 of the Clerical Group. '
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AT��,,.. � ,�.1'�S o�. �
Resoltttion and eopy for �ity Clerk. �
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� Title of class:
LIBRARY CLERK
Duties and responsibilities:
Under supervision, to assist library customers in routine mattex°s;
to prepare library materials for use; and to perform related
wo:k as assigned.
Examples of work performed:
To prepare newly acquired books and periodicals for use by
applying covers, pasting pockets, icaping, labeling and
stamping necessary information on them.
To �load and unload books and other materials from boxes,
and move them on carts throughout the library.
To file index cards.
To inspect movie film for damage, and make necessary repairs.
To inspect, repair, and mount photographic slides.
To inspect and repair tape cassettes.
To clean and file phonograph records.
To make minor repairs on books and periodicals.
To sort and shelve books and other library materials.
To charge and discharge books and other materials.
To issue library cards.
�' To search for books or materials requested by customers.
-, To perform miscellaneous clerical work.
To opPrate and maintain machines such as a pasting machine,
label?ng machine, numbering machine, film ediiing machine,
photocopying machine, or book charging machine.
To sort and dsliver mail and run errands.
Minimum qualifications:
High school gradu�.tion.
Per�onal qualificati�ns:
Abl.lity to deal w:.th the public in a pleasant and ou�going man�aer.
Physical strength to move boxes of books or book trucks.
Physical mobility to travel up and down stairs.
�
Effective January 21, 19?4
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� Title of class,
CLERK I
DESCRIPTION OF WORK
General Statement of Duties: Performs routine and repetitive entry level
clerical work of limited complexity and variety; performs related duties
as required.
Supervision Received: Works under the immediate technical supervision of
a higher level clerical employee and/or receives immediate administrative
supervision from a unit, division, or department head.
Supervision Exercised: None
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Answers telephone, routes calls and takes messages, receives visitors,
determines nature of business, supplies information or directs to proper
person where some knowledge of the operation is necessary.
Sorts, alphabetizes, codes, and files correspondence, forms, records, reports,
cards, memoranda, documents, and other materials in an established order.
5earches files and logbooks for specific data.
� Operates office equipment including copy machines, adding machine, calcu-
lator and mimeograph machine.
Makes simple arithmetic computations by hand or adding machine; posts
_ - -- -_
simple entries in books of account or other records,
Performs on occasion routine typing of materials including lists, envelopes
and form letters where speed and accuracy are not a major factor.
Receives, sorts, and distributes incoming and ofitgoing mail, and performs
other messenger duties as required.
Issues permits and collects fees.
KNOWL�GES, SKILLS AND ABILITIES
Some knowledge of modern office practices and procedures.
Some knowledge of the policies, procedures and services of the organization.
Some abi•lity to deal with the public in a tactful and effec'tive manner,.
Some ability to make simple arithmetic computations with speed and accuracy.
Working ability to follow oral and written instructions.
MINIMUM QUALIFICATIONS
None
�e_
Effective May 23, 1977
CLERK I
�'7�.6"��
Title of class:
LIBRARY CLERK
DESCRIPTION OF WORK
General Statement of Duties: Performs routine and repetitive entry-level
clerical work of limited complexity and variety in assisting libra�ey
customers and preparing library materials for use; and performs related
duties as required.
Supervision Received: Works under the immediate supervision of a unit head.
Supervision Exercised: None.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Prepares newly acquired books and periodicals for use by applying covers,
pasting pockets, taping, labeling and stamping necessary information on
them.
Loads and unloads books and other materials from boxes, and moves them on
carts throughout the library.
Files index cards.
Inspects movie film for damage and makes necessary repairs.
Inspects, repairs, and mounts photographic slides.
Inspects and repairs tape cassettes.
Cleans and files phonograph records.
Makes minor repairs on books and periodicals.
Sarts and shelves books and other library materials.
Charges and discharges books and other materials.
Issues library cards.
Searches for books or materials reauested by customers.
Performs miscellaneous clerical work.
Operates and maintains machines such as a pasting machine, labeling machine,
numbering machine, film editing machine, photocopying machine, or book
charging machine.
Sorts and delivers mail and runs errands..
KNOWLEDGES, SKILLS AND ABILITIES
Working ability to deal with the public in a tactful and effective manner.
Some knowledge of modern office practices and procedures.
Some ability to move boxes of books or book trucks and travel up and down
stairs.
Some knowledge of library policies, procedures and services.
Working ability to follow oral and written instructions.
MINIMUM QUALIFICATIONS
None.
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����� .�������� ,�'' Da t e ; August 14, 1978
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C. � �'�� ��� � I � � r �i � P � � 1
�' O : �ain7 Paul Ci�y Councii � .
F F� O �J = C 0�'1 i711"�7'�'� O�l F NANCE, MANAGEMENT AND PERSONNEL
RUBY HUNT ,�, airman, makes tha fotto�.iing
report on C. F. �] Ordinance
�>>� X[� Resotufion
�- � �] Ofih er
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The Finance Corr�nittee at its meeting of August 14, 1978 took the following action:
1 .. Recorr�nended approval of the resolution on funds eligible at this time
for the diseased tree program. .
2. Recor�nended approval af the resolution providing an additional appropriation
of $300,000 for Workmen's Compensation. It was further recommended the City
Attorney appear at the next meeting to provide background information on the
processing of claims.
. 3. Recommended approval of resolution providing supplemental appropriation of.
$219,000 for computer services furnished by Ramsey County.
_ 4. Recommended approval of six personnel resolutions. (Items 5 through 10).
5. Recommended approval of two resolutions approving collateral to protect
. public funds. . .
r,("CY HALL SEYENTH FLOOR SAItiT' PAUL, AII\\�SO"lA S�IO?